What are the submission requirements for this tender (Ref: DFFEQ 80 CLEANING MATERIAL)?

• Submit your quotation using the official Request for Quotation (RFQ) Form. • The quotation must be on your company’s letterhead and include VAT per item (where applicable), correct banking details, and your Central Supplier Database (CSD) number. • Submit the completed quotation by email to RFQCT@dffe.gov.za before the closing date and time. Late submissions will not be accepted. • You must duly complete and sign the SBD 4 and SBD 6.1 forms and include them with your submission. • Indicate your delivery timelines and quotation expiry date. Unless otherwise stated, quotations are deemed valid for 90 days from the RFQ closing date. • Failure to comply with any mandatory requirement will result in disqualification and no further evaluation.

How will bids be evaluated?

{ "general": [ "Open to all natural or juristic persons, excluding those listed in the Register for Tender Defaulters or the List of Restricted Suppliers.", "Bidders must not have any conflicts of interest (e.g., employment by the state or relationships with DFFE officials).", "Joint ventures/consortiums must submit consolidated B-BBEE certificates and accreditation credentials." ], "specificGoals": [ "To claim the 20 preference points, bidders must prove >50% ownership by Black people, women, or people with disabilities.", "Submit valid documentation (e.g., B-BBEE certificate, CIPC ownership certificate, medical certificate for disability)." ], "taxCompliance": [ "Must be compliant with all tax legislation (VAT, income tax, etc.) at the time of submission and for the contract duration.", "VAT registration is compulsory for taxable supplies exceeding R1 million in a 12-month period." ] }

What are the technical specifications?

• Supply and deliver cleaning materials and kitchenware for the annual Gough Island 2026 Relief Voyage. • The SA Agulhas II is scheduled to depart around 15 September 2026. • Detailed list of required items includes detergents, kitchen hardware, crockery, and miscellaneous supplies (e.g., carpet vacuum freshener powder, dishwashing liquid, brass pot scourers, mops, charcoal briquettes). • Quantities are specified for each item. • Where brand names or pictures are shown for illustration, similar or equivalent specifications are acceptable.

What financial requirements apply to bidders?

• Provide your quotation with a clear pricing schedule listing all items, quantities, and unit prices. • All prices must be firm until delivery, with no price adjustments except those subject to exchange rate fluctuations. • Include all delivery costs, taxes (VAT, PAYE, income tax, UIF, skills development levies) in your total bid price for delivery to the prescribed destination. • Do not deliver any goods before receiving an official order from the Department.

What compliance and legal requirements must bidders meet?

• You must be registered on the Central Supplier Database (CSD) and provide your CSD number or report. • Submit a valid SARS Tax Status Pin or CSD report as proof of tax compliance. • You must remain compliant with all applicable tax legislation (Income Tax Act, VAT Act) for the entire contract term. • For B-BBEE preference points: submit a SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, a CIPC ownership certificate, and a completed SBD 6.1 form. For disability claims, also provide a medical certificate from a practitioner with a practice number. • Complete and sign the SBD 4 form (Bidder’s Disclosure) declaring any state employment, relationships with procuring officials, or interests in other bidding enterprises. • Failure to submit required proof for Specific Goals means you forfeit those points.

What are the important dates and deadlines for this tender?

• Closing Date: 16 July 2026. • Closing Time: 11:00.

Who should be contacted for queries about this tender?

• Submission and Enquiries: Andiswa Charlie. • Email: RFQCT@dffe.gov.za. • Telephone: 021 493 7149. • Physical Address for Reference: Nedbank Building, 63 Strand Street, Private Bag PO Box 4390, Cape Town, 8000.

Supply and Deliver Cleaning Material Western Cape DFFE

RFQDFFEQ 80 CLEANING MATERIAL.pdfReview complete

Description

Source: DFFEQ 80 CLEANING MATERIAL.pdf

Supply and deliver cleaning materials and kitchenware for the annual Gough Island 2026 Relief Voyage.
The SA Agulhas II vessel is scheduled to depart around 15 September 2026.
The requirement includes a detailed list of detergents, kitchen hardware, crockery, and miscellaneous items with specified quantities.

Important Dates

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Closing Date: 16 July 2026.
Closing Time: 11:00.

Contact Information

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Submission and Enquiries: Andiswa Charlie.
Email: [email protected].
Telephone: 021 493 7149.
Physical Address for Reference: Nedbank Building, 63 Strand Street, Private Bag PO Box 4390, Cape Town, 8000.

Submission Guidelines

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Submit your quotation using the official Request for Quotation (RFQ) Form.
The quotation must be on your company’s letterhead and include VAT per item (where applicable), correct banking details, and your Central Supplier Database (CSD) number.
Submit the completed quotation by email to [email protected] before the closing date and time. Late submissions will not be accepted.
You must duly complete and sign the SBD 4 and SBD 6.1 forms and include them with your submission.
Indicate your delivery timelines and quotation expiry date. Unless otherwise stated, quotations are deemed valid for 90 days from the RFQ closing date.
Failure to comply with any mandatory requirement will result in disqualification and no further evaluation.

Returnable Documents

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

You must indicate delivery timelines and quotation expiry date (default validity is 90 days from RFQ closing).
You must duly complete and sign the SBD 4 and SBD 6.1 forms.

Evaluation Criteria

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

General

Open to all natural or juristic persons, excluding those listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
Bidders must not have any conflicts of interest (e.g., employment by the state or relationships with DFFE officials).
Joint ventures/consortiums must submit consolidated B-BBEE certificates and accreditation credentials.

Specific Goals

To claim the 20 preference points, bidders must prove >50% ownership by Black people, women, or people with disabilities.
Submit valid documentation (e.g., B-BBEE certificate, CIPC ownership certificate, medical certificate for disability).

Tax Compliance

Must be compliant with all tax legislation (VAT, income tax, etc.) at the time of submission and for the contract duration.
VAT registration is compulsory for taxable supplies exceeding R1 million in a 12-month period.

Technical Specifications

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Supply and deliver cleaning materials and kitchenware for the annual Gough Island 2026 Relief Voyage.
The SA Agulhas II is scheduled to depart around 15 September 2026.
Detailed list of required items includes detergents, kitchen hardware, crockery, and miscellaneous supplies (e.g., carpet vacuum freshener powder, dishwashing liquid, brass pot scourers, mops, charcoal briquettes).
Quantities are specified for each item.
Where brand names or pictures are shown for illustration, similar or equivalent specifications are acceptable.

Quality Management

Source: DFFEQ 80 CLEANING MATERIAL.pdf

Use the official RFQ Form for your quotation.
Submit your quotation on company letterhead with VAT, banking details, and CSD number.
Ensure your quotation is submitted by the closing date and time to [email protected].

Pricing Schedule

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Provide a detailed pricing schedule for all items listed, including:

Detergents and other cleaning supplies (e.g., 500g carpet vacuum freshener powder - quantity 53).
Kitchen hardware and crockery (e.g., brass pot scourers - quantity 100).
Miscellaneous items (e.g., 4kg charcoal briquettes - quantity 100).

List each item with its brief description, unit of issue, and required quantity.

Financial Requirements

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Provide your quotation with a clear pricing schedule listing all items, quantities, and unit prices.
All prices must be firm until delivery, with no price adjustments except those subject to exchange rate fluctuations.
Include all delivery costs, taxes (VAT, PAYE, income tax, UIF, skills development levies) in your total bid price for delivery to the prescribed destination.
Do not deliver any goods before receiving an official order from the Department.

Compliance Requirements

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

You must be registered on the Central Supplier Database (CSD) and provide your CSD number or report.
Submit a valid SARS Tax Status Pin or CSD report as proof of tax compliance.
You must remain compliant with all applicable tax legislation (Income Tax Act, VAT Act) for the entire contract term.
For B-BBEE preference points: submit a SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, a CIPC ownership certificate, and a completed SBD 6.1 form. For disability claims, also provide a medical certificate from a practitioner with a practice number.
Complete and sign the SBD 4 form (Bidder’s Disclosure) declaring any state employment, relationships with procuring officials, or interests in other bidding enterprises.
Failure to submit required proof for Specific Goals means you forfeit those points.

B-BBEE Requirements

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

To claim B-BBEE preference points for Specific Goals, submit:

A complete and signed SBD 6.1 form.
A SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit indicating ownership by historically disadvantaged persons.
A CIPC ownership certificate.
A medical certificate from a practitioner with a practice number (for disability claims).

Failure to submit required proof means you forfeit Specific Goals points.
The Department may verify claims and take action against fraudulent submissions.

Contractual Terms

Source: DFFEQ 80 CLEANING MATERIAL.pdf

Prices must be firm until delivery, with no adjustments except for exchange rate changes.
You must include all delivery costs and applicable taxes in your bid price.
Do not deliver goods before receiving an official order from the Department.
Failure to deliver within agreed timelines may result in order cancellation and potential restriction on the National Treasury database.
The Department reserves the right to request additional information to validate bidder submissions, including preference points claimed.
You must remain tax compliant for the entire contract term.

Special Conditions

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

The Department reserves the right to perform due diligence during evaluation and not to appoint any tenderer.
The Department reserves the right to negotiate prices with preferred tenderers in line with legislative requirements.

Requirements

Source: DFFEQ 80 CLEANING MATERIAL.pdf (RFQ)

Complete the SBD 4 form (Bidder’s Disclosure) declaring:

Any state employment by the bidder, directors, trustees, shareholders, members, partners, or persons with controlling interest.
Any relationship with persons employed by the procuring institution.
Any interest in other related enterprises bidding for this contract.

You must declare that the bid is independent, without collusion, and that you have not consulted with competitors or officials improperly.
False declarations may lead to disqualification, contract cancellation, restriction from public sector business, and criminal prosecution.

Section

Source: DFFEQ 80 CLEANING MATERIAL.pdf

The 80/20 preference point system applies.
Price score (80 points) calculated as: Ps = 80(1 - (Pt - Pmin)/Pmin) for goods/services, or Ps = 80(1 + (Pt - Pmax)/Pmax) for income-generating contracts.
Specific Goals (20 points) allocated for more than 50% ownership by Black people, Women, or People with Disabilities.
You must submit proof (SBD 6.1, B-BBEE certificate, CIPC ownership certificate, CSD report, medical certificate for disability) to claim points.
The Department reserves the right to verify claims and request additional substantiation.

Supply and delivery of cleaning materials and kitchenware for gough island 2026 relief voyage

Supply and delivery of cleaning materials and kitchenware for gough island 2026 relief voyage

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Supplies & Procurement Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

National - Environment, Forestry and Fisheries

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