Pre-employment screening and credential verification services for eastern cape department of transport

The Department of Transport (DoT) requires a service provider to conduct verification of prospective employees’ credentials. The service must align with legal frameworks such as the National Vetting Strategy (2006), Public Service Act, PFMA, PPPFA, and POPIA. Objectives: Procure a pre-employment screening solution for thorough vetting, mitigate risks of hiring individuals with falsified credentials, and ensure compliance with legislative requirements. The service provider must execute functions as prescribed, including verification of qualifications, employment history, criminal records, and other background checks.

Evaluation phases: Phase 1 (Pre-compliance): Compliance with SCM returnable documents, tax matters, and CSD registration. Non-compliant bids may be disqualified. Phase 2 (Functionality): Minimum 70% score required to proceed. Criteria: 10 technical requirements (5 points each: SAQA verification, dismissal checks, ID/citizenship, employment references, DPSA disciplinary records, criminal records, credit/financial checks, SARS verification, professional body registration, social media checks) and proven experience (20 points: 1 project=5, 2=15, 3+=30). Locality: Eastern Cape=30 points, outside=10. Phase 3 (Price and Preference): 80 points for price (proportional to lowest bid), 20 points for specific goals (B-BBEE ownership: Black/Women/Youth/Disabled=4% each; locality=4 for Eastern Cape, 2 for outside). Fraudulent information results in elimination. Shortlisted bidders may be required to present.

Contract duration: 12 months from agreed commencement date. Contract expires after all searches are conducted or at the end of the 12-month period. Successful bidder must sign a Service Level Agreement (SLA) with the Department. Price quoted must be valid until contract expiry; no price escalation allowed. Price must be inclusive of VAT. The Department does not pay VAT to non-VAT-registered suppliers. All delivery costs must be included in the bid price. Work must be carried out per the agreed schedule and terms. Monitoring and evaluation will be conducted by the Project Manager. Contract may be terminated for non-performance or breach of terms.

Turnaround times: 36 hours for most verification reports; 2 weeks for pre-1992 matric and foreign qualifications. Educational verification obtained from SAQA. Company verification from CIPC with SARS status. Home Affairs and criminal record verification via crime intelligence when needed. Real-time tracking, notification, and report generation required. Strict data security and confidentiality must be maintained in compliance with POPIA.

Mandatory registrations: SACRRA (proof of registration and membership number required; failure to submit results in elimination). NVR/Credit Bureau (proof of registration and membership number required; failure to submit results in elimination). POPIA registration required. Previous experience: Points allocated for similar projects completed in the past 10 years. Submit completion certificates or client testimonials with contactable references, including project duration and values. 1 project=5 points, 2=15 points, 3+=30 points. Only projects from the last 10 years are considered. Fraudulent or misrepresented information will result in elimination.

Pricing schedule includes 10 items: SAQA verification, dismissal for misconduct, Home Affairs ID/citizenship/permits, employment reference checks, DPSA disciplinary record, criminal records, credit/financial checks, SARS verification, professional body registration, and social media checks. Each item requires a quantity of 1, rate, and total. Subtotal, 15% VAT, and total amount must be provided. Only firm prices accepted; non-firm prices will not be considered. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Bid price must be entered in both words and figures. The sum from the pricing schedule takes precedence over any other totals. Invoices must be submitted to [email protected] after service delivery.