5-Year driver camera management services for ESKOM – as-and-when required

11.2(2) The Affected Property is All vehicles belonging to Eskom Rotek 11.2(13) The service is Provision of Management of Driver camera for a period of 5 years (60 months) on as and when required

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Returnable Documents: C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and

tenderer: (Insert name and address of organisation) signature of Date witness Tenderer’s CIDB registration number: N/A

Provision of management of driver camera

Project

Z14.6 asbestos work plan, if applicable.

11.2(8) The direct fee percentage is % The subcontracted fee percentage is %

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits

as detailed in clause Z14.1. Control measures conform to the requirements stipulated in the

Z14.3 AAIA-approved asbestos work plan.

Z14.4 The Employer manages asbestos and ACM according to the Standard.

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

letterhead without any change to the text or format and completing the required details. The completed

document is then given to the Employer within the time stated in the contract.

Supplier of 40

Contract NO. _________

Part 2: Pricing Data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list [●]

Supplier of 40

Contract NO. _________

C2.1 Pricing assumptions: Option A

• Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
• Understands the function of the Price List and how work is priced and paid for;
• Is aware of the need to link operations shown in his plan to items shown in the Price List;
• Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

• Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

Payment Terms: payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Z7.2 If the Contractor does not provide a tax invoice in the form and

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business composition or business dealings results in a change to the Contractor’s B-BBEE status, the

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

Supplier of 40

Contract NO. _________

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

• undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and

Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2

regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous

period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per

millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance

Z14.2 with HSG248 and monitored according to HSG173 and OESSM.

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

developing his plan as required by clause 21.2. For example information about the order and timing or

method of carrying out particular items of work.

List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.

Supplier of 40

Contract number _________

2.2 Management meetings

The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk

management) may require that a meeting shall be held. However the intention of all NEC contracts is that

the Parties and their agents use the techniques of partnering to manage the contract by holding meetings

designed to pro actively and jointly manage the administration of the contract with the objective of minimising

the adverse effects of risks and surprises for both Parties.

a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,

subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist

activities such as planning and activities of a technical nature may also be warranted.

a time.

• Send all invoices in PDF straight from your system to Eskom ROTEK Industries SOC Ltd email address

[email protected]

• Subject line of your PDF invoice needs to read as follows:

Your Company Name; Your Vendor Number; Your Invoice number; Your Order Number.

Kindly ensure the following ERI details appear on all invoicing;

• Eskom ROTEK Industries SOC Ltd

• Registration Number: 1990/006897/30

• Vat Number: 4330196330

• Purchase order number (invoices with the incorrect order reference will be rejected)

• Physical address: Lower Germiston Road, Rosherville, Johannesburg

• Postal address: P O Box 40698, Cleveland, 2022 SA

Supplier of 40

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

and addenda thereto and by submitting this Offer has accepted the Conditions of Tender. and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the Contract Data.

3 Health and safety, the environment and quality assurance ............................................................. 34

3.3 Quality assurance requirements ...................................................................................................... 34

Eskom Rotek Industries (ERI) requires a driver behavior program to mitigate risks associated with its fleet operations. The program involves a hardware (driver camera) and software solution managed by an independent provider to:

• Record and analyze data in real-time to improve driver safety and efficiency.
• Correct poor driving behaviors through coaching and training.
• Reduce injuries, fleet damages, and operational costs.
• Enhance public perception of ERI vehicles.
• Support incident investigations and cargo protection.
• Operate as a surveillance tool (not a tracking device) for driver safety and fatigue monitoring.

The successful service provider must supply, fit, and provide national support and service for a driver camera system to Eskom Rotek Industries for 5 years. The solution must:

• Be event-driven and automatically triggered by unusual motion (e.g., harsh braking, swerving, collisions, tampering).
• Record dual-view audio and video (inside and outside the vehicle) via a single device, capturing seconds before and after events.
• Not allow remote triggering; only driver-initiated or event-based recordings are permitted.
• Automatically upload triggered recordings to a web-based system for independent, unbiased analysis.
• Include a driver fatigue detection unit as an optional feature.
• Support incident investigations with downloadable footage in two formats: standard (Eskom-compatible) and encrypted (for South African judiciary use).
• Display GMT time, date, speed, and GPS coordinates on recorded events.
• Enable frame-by-frame viewing, multi-view selection, and simultaneous access for multiple users with master admin controls.
• Operate with a backup battery if vehicle power is lost and enter hibernation mode to conserve power.
• Transmit data via GSM, storing events locally if no connection is available (uploading once restored).
• Be securely installed: adhesive-mounted to the windscreen, powered by the vehicle’s internal source, and removable only by specialized technicians.
• Support remote firmware upgrades and international roaming.
• Provide reporting at different organizational levels, including automated scheduled reports.
• Preserve footage for a minimum of 6 months and supporting data for 3 years (per OHS Act).
• Allow direct hardware data extraction for serious accidents if system upload fails.

The solution must prioritize health and safety by:

• Identifying and correcting poor driving behaviors before collisions occur.
• Preventing fraudulent third-party claims and reducing operating expenses.
• Enabling driver-initiated camera activation in emergencies.
• Supporting a continuous improvement process for vehicle and driver safety.
• Providing on-site training and e-learning resources for users, including train-the-trainer programs.
• Ensuring compliance with the OHS Act by preserving event data for 3 years.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

Provision of Management of Driver Camera for a period of 5 years (60 months) on an as-and-when-required basis. The procurement aligns with socio-economic transformation goals, including empowerment of small, rural, and township enterprises, designated groups, and local industrial development under the Reconstruction and Development Programme (RDP).

Submit the following returnable documents: SDL&I implementation schedule (completed and returned to the SDL&I representative for acceptance before contract award). This document will serve as a reference for monitoring, measuring, and reporting on SDL&I commitments. Quarterly SDL&I Data Collection Template reports must be submitted to ERI. ERI will review these reports within 60 days and notify the supplier in writing of any non-compliance. Corrective measures must be implemented before the next quarter begins, or a penalty of 2.5% of the invoiced amount (excluding VAT) will be applied.

SDL&I implementation schedule must be completed by the successful supplier and returned to the SDL&I representative for acceptance before contract award. This document will serve as a reference for monitoring, measuring, and reporting on the supplier’s progress in delivering on stated SDL&I commitments.

Scope: Provision of Management of Driver Camera for a period of 5 years (60 months) on an as-and-when-required basis. The service must align with socio-economic transformation goals, including empowerment of small, rural, and township enterprises, designated groups, and local industrial development.

B-BBEE Requirements: Submit a B-BBEE Improvement or Retention Plan as an essential document with your bid. Level 1 bidders must maintain their status. Bidders with B-BBEE Level 5 to 8 or non-compliant must achieve Level 4 by the end of the first contract year and improve by at least one level annually thereafter. Supplier Development & Localisation: Submit proposals in accordance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA). Local Content to South Africa: 100% target. Skills Development: Bursary of R120,000 per ERI-assigned beneficiary at a registered South African university for every R4.8 million invoiced. Job Creation: At least 50% of semi-skilled and 100% of unskilled labour must be sourced from the Local Municipality where the service is consumed. Socio-Economic Development: Spend 0.1% of the invoiced amount on Corporate Social Investment (CSI) initiatives for black communities, as identified by ERI.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Quarterly SDL&I Data Collection Template reports must be submitted to ERI. ERI will review these reports within 60 days and notify the supplier in writing of any non-compliance. Corrective measures must be implemented before the next quarter begins. Failure to comply will result in a penalty of 2.5% of the invoiced amount (excluding VAT) applied at the end of each quarter.

The SDL&I Matrix is not an evaluation criterion. Points are allocated via a preference point system based on specific goals aligned with the Reconstruction and Development Programme (RDP). Criteria include: Local Content to South Africa (50% weight, 100% target) and Skills Development (50% weight). Total score: 100%.

Scope: Provision of management of driver cameras for 60 months (5 years) on an as-and-when-required basis. Includes monthly rental, maintenance, and service of dash cameras.

Scope: Management of driver cameras for a period of 60 months (5 years) on an as-and-when-required basis. Services include: monthly rental, maintenance, and monitoring of dash cameras.

Pricing is structured as follows: Monthly rental per vehicle: R2500. Monthly maintenance and service per vehicle: R2500. Ad-hoc items (per activity over 5 years): Call-out on breakdown (including first hour labour): R2500. De-installation: R2500. Reinstallation: R2500. Monthly monitoring and reporting fee: R2500. Total cost: Multiply each item cost by the number of vehicles.

Pricing structure: Monthly rental per vehicle: R2500. Monthly maintenance and service per vehicle: R2500. Ad-hoc items (calculated per activity over 5 years): Call-out on breakdown (including first hour labour): R2500. De-installation: R2500. Reinstallation: R2500. Monthly monitoring and reporting fee: R2500. Total cost: Multiply item cost by the number of vehicles.

Eskom Representative: N Vilakazi. Document issued on 23/04/2026.

Submit the following returnable documents as part of your bid: Form A (completed and signed).

Submit Form A (completed and signed) as part of your bid.

Quality Management System (QMS) must comply with ISO 9001:2015, though certification is not required. Objective evidence of compliance is mandatory. Additional requirements may apply as per the scope of work and/or specification.

Additional requirements may apply as per the scope of work and/or specification. Ensure all customer-specific requirements are addressed.

Evaluation is based on quality requirements with a total possible score of 13 points. Breakdown: SECTION A (Quality Management System Requirements - ISO 9001): 7 points. Must provide: QMS Manual or equivalent, Quality Policy (approved by top management), Quality Objectives (approved by top management), Control of documented information (Clause 7.5), Control of nonconforming outputs (Clause 8.7), Nonconformity and Corrective Action (Clause 10.2), Internal Audit (Clause 9.2). SECTION B (Evidence of QMS in operation): 2 points. Must provide: Roles, responsibilities, and authorities (Clause 5.3), Control of Externally Provided Processes (Clause 8.4). SECTION C (Contract Quality Plan): 1 point. Must provide: Draft Contract Quality Plan specific to the scope of work (Ref ISO 10005). SECTION D (Quality Control Plan): 1 point. Must provide: Draft/Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (Ref ISO 10005). SECTION E (Additional Requirements): 2 points. Must provide: Form A (completed and signed), Other customer-specific requirements as per scope.

Scope: Provision of Management of Driver Camera for 5 years (60 months) on an as-and-when-required basis. Includes installation and removal of Drivecam cameras as per method statements/work procedures.

Contact: Gerhard Spykerman, SHE Officer - Logistics Services. Address: Cnr Lower Germiston and Hunslet Road, Rosherville, P.O Box 40099, Cleveland, 2022, South Africa. Phone: +27 11 629 5527. Fax: +27 11 86 523 6449. Email: Not provided. Website: www.eskom.co.za. Organization: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.

Submit the following returnable documents: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements), SHE Plan, Baseline risk assessment specific to the scope of work.

Scope: Management of Driver Camera for 5 years (60 months) on an as-and-when-required basis. Required: Method statements/work procedures for installation and removal of Drivecam cameras. Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety).

Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety). Method statements/work procedures for installation and removal of Drivecam cameras required.

Mandatory: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement of Eskom SHE Rules), SHE Plan, Baseline risk assessment specific to the scope of work. Optional: ISO 9001, ISO 14001, ISO 45001 certifications (if applicable).

Mandatory: Baseline risk assessment specific to the scope of work, SHE Plan, Signed SHEQ Policy, Annexure B (Acknowledgement of Eskom SHE Rules). Optional: ISO 45001 certification (if certified).

Provision of a driver camera management system for 5 years (60 months) on an as-and-when-required basis. System must include: G-force-triggered event recording via accelerometer, dual-view video capture (road and driver/cab), audio recording, and predictive trigger analysis (driver behavior vs. road conditions). Software must support remote upgrades and generate visual reports for pre/post-event analysis.

Site inspection: Date and time not specified. Compulsory for bidders meeting technical criteria.

Submit the following returnable documents: Proof of ICASA compliance certificate for equipment. Proof of association membership (VESA or VSS) and valid certificate. CVs of at least 5 technicians certified by VESA or VSS. Proof of service level agreements for all 9 provinces. Specification sheets for devices and software on company letterhead. Sample reports (e.g., risk type analysis, driver behavior statistics, tampering events). Non-compliance with any required document results in zero points for that section.

Required documents: ICASA compliance certificate. VESA/VSS membership certificate. CVs of certified technicians. Proof of SLAs for all 9 provinces. Specification sheets for devices and software (on company letterhead). Sample reports (risk analysis, health checks, tampering events).

Device requirements: Record 8-12 seconds of video per triggered event (min 8s pre-event, max 4s post-event). Display GMT time, date, speed, and GPS coordinates on footage. Include driver fatigue monitoring via dashboard, camera unit, and facial recognition. Triggers: Must be standard across all vehicles or configurable per vehicle type. Predictive capability: Distinguish between driver behavior and road condition triggers. Recording mechanism: G-force-based activation via device accelerometer (no tracking system triggers). Dual-view mode: Simultaneous wide-angle road view (inside cab and driver’s view) and driver/cab interior view. Audio recording: Single-device audio capture activated by driver or triggered event. Software requirements: Capture and provide visual reports pre/post triggered events. Support remote software upgrades. Provide specification sheets on company letterhead. Sample installation and demonstration required.

Risk analysis: Identify and list root causes of events. Score events by risk type. Provide detailed one-pager reports. Include: Overdue vehicle health checks, driver behavior statistics, daily camera tampering events. Submit screen dumps displaying reports.

Bidder must belong to a valid industry association (VESA or VSS) and provide a certificate (10% weight). Submit CVs of at least 5 technicians certified by VESA or VSS. Scoring: 1-2 CVs = 2%, 3-4 CVs = 3%, 5+ CVs = 10%.

ICASA compliance: Independent Communications Authority of South Africa (ICASA) certification for equipment (10% weight). Association membership: Valid membership in VESA or VSS with certificate (10% weight). Technician qualifications: Minimum 5 CVs of technicians certified by VESA or VSS (up to 10% weight). National footprint: Proof of service points and SLAs in all 9 provinces (10% weight). B-BBEE: Minimum Level 10 (as stated in document). Non-compliance with any requirement results in zero points for that section.

ICASA compliance: Equipment must meet ICASA standards (10% weight). National footprint: Proof of service points and SLAs in all 9 provinces (10% weight). Gauteng (2%), KwaZulu-Natal (1%), Western Cape (1%), Mpumalanga (1%), Limpopo (1%), Northern Cape (1%), Eastern Cape (1%), Free State (1%).

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.