5-Year driver camera management services for ESKOM – as-and-when required

Provision and management of driver cameras for Eskom over a 5-year (60-month) period on an as-and-when-required basis. The scope includes supplying, installing, and managing in-vehicle camera systems with advanced features such as event-triggered recording, driver fatigue detection, and dual-view capabilities. The service must cover all operational and maintenance aspects, including software upgrades, reporting, and compliance with Eskom’s technical and safety standards.

Functionality evaluation (100 points, 70% threshold) includes: ICASA compliance (10%), VESA/VSS association membership (10%), 5 CVs of certified technicians (20%), national footprint in all 9 provinces (10%), video recording specifications (10%), driver fatigue detection (10%), trigger customisation (1%), trigger prediction (2%), software reporting (10%), remote upgradeability (2%), dual-view recording (7%), audio recording (7%). Price evaluation (80 or 90 points) considers VAT-inclusive pricing, arithmetical corrections, exclusion of contingencies, and Net Present Value comparisons. Specific Goals (PPPFA) scored out of 10 or 20 points. Final ranking uses 80/20 or 90/10 preference system based on tender value. SDL&I Matrix is not an evaluation criterion but is a contractual obligation.

Contract duration: 5 years (60 months). Payment terms: 30 days for contracts ≤R50M, 60 days for contracts >R50M. Eskom reserves the right to negotiate prices post-bid if not market-related. Subcontracting with subsidiaries must be declared. Contract terms follow NEC Term Service Contract (TSC). Mandatory contractual requirements: Proof of CSD registration, SHEQ compliance, financial viability (audited statements), and other scope-specific documents. Post-award returnables: Form A2 (Baseline Training Plan), Form A3 (Project Interim Report), Form A4 (Supervisor Agreement), Form A5 (Project Completion Report) as per Clause 4 of Contract Skills Development Goals Standard (GGN 36760, March 2020). SDL&I implementation schedule must be completed pre-award.

SHEQ requirements: Original COIDA certificate of good standing or proof of application (SA tenderers only). Additional safety/quality documents may be required as per scope. Environmental compliance documents may be required. Post-award, the supplier must submit: Form A2 (Baseline Training Plan), Form A3 (Project Interim Report), Form A4 (Supervisor Agreement), Form A5 (Project Completion Report) as per Contract Skills Development Goals Standard (GGN 36760, March 2020). For Indirect Targeting: Annexure A (Targeted Enterprise Declaration Affidavit), Project Interim/Completion Reports as per GN 1779 (April 2023).

Technicians: Submit 5 CVs of VESA or VSS certified technicians (20% weighting: 1 CV = 2 points, 3 CVs = 3 points, 5+ CVs = 10 points). National footprint: Proof of service level agreements for all 9 provinces (10% weighting). Additional requirements: Demonstrate web-based software, G-force event recording via accelerometer, dual-view recording capability, and audio recording functionality. Sample installation and demonstration may be required.

Pricing schedule/BOQ must be submitted in PDF and Excel formats if not included in the contract. Upload size per document: 500MB; total submission: 4GB. Cataloguing may be required post-award; include a line item for cataloguing in the pricing schedule if applicable. Eskom will pay for cataloguing. Pricing must be inclusive of VAT, exclude contingencies, and be adjusted for acceptable variations. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Pricing is scored out of 80 (≤R50M) or 90 (>R50M) points.

Provision of management of driver camera

Project

3 Health and safety, the environment and quality assurance ............................................................. 34

3.3 Quality assurance requirements ...................................................................................................... 34

10 Data for main Option clause

A Priced contract with price list

20.5 The Contractor prepares forecasts of the

final total of the Prices for the whole of the

service at intervals no longer than N/A

11 Data for Option W1

W1.1 The Adjudicator the person selected from the ICE-SA Division

(or its successor body) of the South African

Institution of Civil Engineering Panel of

Adjudicators by the Party intending to refer a

dispute to him (see www.ice-sa.org.za). If the

Parties do not agree on an Adjudicator the

Adjudicator will be appointed by the Arbitration

Foundation of Southern Africa (AFSA).

Address Johannesburg, South Africa

W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the

South African Institution of Civil Engineering

and the Institution of Civil Engineers (London)

(see www.ice-sa.org.za ) or its successor body.

W1.4(2) The tribunal is: arbitration

W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of

Arbitrations published by The Association of

Supplier of 40

Contract NO. _________

Arbitrators (Southern Africa) or its successor

body.

The place where arbitration is to be held is Johannesburg, South Africa

The person or organisation who will

choose an arbitrator

• if the Parties cannot agree a choice or The Chairman for the time being or his nominee
• if the arbitration procedure does not of the Association of Arbitrators (Southern

state who selects an arbitrator, is Africa) or its successor body.

12 Data for secondary Option

clauses

X1 Price adjustment for inflation

X1.1 The base date for indices is One month prior to contract date

The proportions used to calculate the Proport Linked to Index prepared by

Price Adjustment Factor are: ion index for

0. [●] [●]

0. [●] [●]

0. [●] [●]

0. [●] [●]

0. [●] [●]

[●] Non-adjustable

1.00

X2 Changes in the law

X17 Low performance damages

X17.1 The service level table is in

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer R0.00 (zero Rand)

for indirect or consequential loss is limited

to

X18.2 For any one event, the Contractor’s The amount of the deductibles relevant to the

liability to the Employer for loss of or event

damage to the Employer’s property is

limited to

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to

• the total of the Prices at the Contract Date

and

• the amounts excluded and unrecoverable

from the Employer’s insurance (other than

the resulting physical damage to the

Employer’s property which is not excluded)

plus the applicable deductibles

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X18.4 The Contractor’s total liability to the the total of the Prices other than for the

Employer, for all matters arising under or additional excluded matters.

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

The additional excluded matters are amounts

for which the Contractor is liable under this

contract for

• Defects due to his design, plan and

specification,

• Defects due to manufacture and fabrication

outside the Affected Property,

• loss of or damage to property (other than

the Employer’s property, Plant and

Materials),

• death of or injury to a person and
• infringement of an intellectual property

right.

X18.5 The end of liability date is 3 months after the end of the service period

Z The additional conditions of contract

are Z1 to Z11 always apply.

Z1 Cession delegation and assignment

Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person

without the written consent of the Employer.

Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and

delegate its rights and obligations under this contract to any of its subsidiaries or any of its

present divisions or operations which may be converted into separate legal entities as a result

of the restructuring of the Electricity Supply Industry.

Z2 Joint ventures

Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two

or more persons or organisations then these persons or organisations are deemed to be jointly

and severally liable to the Employer for the performance of this contract.

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service

Manager within two weeks of the Contract Date of the key person who has the authority to bind

the Contractor on their behalf.

Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other

unincorporated grouping of two or more persons without the consent of the Employer having

been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

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Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Confidentiality

Z4.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

Property or any portion thereof, in the course of Providing the Service and after the end of the

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

Parties, the Service Manager or the Adjudicator does not constitute a waiver of rights, and does

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

Supplier of 40

Contract NO. _________

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

• undertakes, in and about the execution of the service, to comply with the Construction

Regulations and with all applicable health & safety laws and regulations and rules,

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of core clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to

comply with the requirements of the Value Added Tax Act, no (as amended) and to

include the Employer’s VAT number 4330196330 on each invoice he submits for payment.

Z8 Notifying compensation events

Z8.1 Delete the last paragraph of core clause 61.3 and replace with:

If the Contractor does not notify a compensation event within eight weeks of becoming aware of

the event, he is not entitled to a change in the Prices.

Z9 Employer’s limitation of liability

Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z10

point, after the words "against it":

Z10.1 or had a business rescue order granted against it.

Z11 Ethics

For the purposes of this Z-clause, the following definitions apply:

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Contract NO. _________

Affected party means, as the context requires, any party, irrespective of whether it is the Contractor or a third party, such

party’s employees, agents, or Subcontractors or Subontractor’s employees, or any one or more of all

these parties’ relatives or friends,

Coercive Action means to harm or threaten to harm, directly or indirectly, an Affected Party or the property of an Affected

Party, or to otherwise influence or attempt to influence an Affected Party to act unlawfully or illegally,

Collusive Action means where two or more parties co-operate to achieve an unlawful or illegal purpose, including to

influence an Affected party to act unlawfully or illegally,

Committing means, as the context requires, the Contractor, or any member thereof in the case of a joint venture, or its

Party employees, agents, or Subcontractors or the Subcontractors employees,

Corrupt Action means the offering, giving, taking or soliciting, directly or indirectly, of a good or service to unlawfully or

illegally influence the actions of an Affected Party,

Fraudulent means any unlawfully or illegally intentional act or omission that misleads, or attempts to mislead, an

Action Affected party, to obtain a financial or other benefit or to avoid an obligation or incurring an obligation,

Obstructive means a Committing party unlawfully or illegally destroying, falsifying, altering or concealing information or

Action making false statements to materially impede an investigation into allegations of Prohibited Action and,

Prohibited means any one or more of a Coercive Action, Collusive Action, Corrupt Action, Fraudulent Action, or

Action Obstructive Action.

Z 11.1 A Committing Party may not take any Prohibited Action during the procurement of this contract or in

execution thereof.

Z 11.2 The Employer may terminate the Contractor’s obligation to Provide the Works if a Committing Party has

taken such Prohibited Action and the Contractor did not take timely and appropriate action to prevent or

remedy the situation, without limiting any other rights or remedies the Employer has. It is not required that

the Committing Party had to have been found guilty, in court or in any other similar process, of such

Prohibited Action before the Employer can terminate the Contractor’s obligation to Provide the Works for

this reason.

Z 11.3 If the Employer terminates the Contractor’s obligations to Provide the Works for this reason, the

procedures and amounts due on termination are respectively A

Z 11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited Action. Where

the Employer does not have contractual bond with the Committing Party, the Contractor ensures that the

Committing Party co-operates fully with an investigation.

Z12 Insurance

Z12.1 Replace core clause 83 with the following:

Insurance Cover 83

83.1 When requested by a Party, the other Party provides certificates from his insurer or broker stating

that the insurances require by this contract are in force.

83.2 The Contractor provides the insurance stated in the Insurance Table A from the starting date until

the earlier of Completion and the date of the termination certificate.

Insurance table a

Insurance against Minimum amount of cover or minimum limit of

Supplier of 40

Contract NO. _________

Loss of or damage caused by the The replacement cost where not covered by the

Contractor to the Employer’s Employer’s insurance

property

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

Loss of or damage to Plant and The replacement cost where not covered by the

Materials Employer’s insurance.

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

Loss of or damage to Equipment The replacement cost where not covered by the

Employer’s insurance.

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

The Contractor’s liability for loss of Loss of or damage to property

or damage to property (except the

The replacement cost Employer’s property, Plant and

Materials and Equipment) and

liability for bodily injury to or death of

a person (not an employee of the

Contractor) arising from or in Bodily injury to or death of a person

connection with the Contractor’s

providing the Service The amount required by the applicable law.

Liability for death of or bodily injury The amount required by the applicable law.

to employees of the Contractor

arising out of an in the course of

their employment in connection with

this contract.

Replace core clause 86 with the following:Z12.2

86Insurance by

the Employer

86.1 The Employer provides the insurances stated in the Insurance Table B

Insurance table b

Insurance against or name of Minimum amount of cover or minimum limit of indemnity

policy

Assets All Risk Per the insurance policy document

Contract Works insurance Per the insurance policy document

Environmental Liability Per the insurance policy document

General and Public Liability Per the insurance policy document

Transportation (Marine) Per the insurance policy document

Supplier of 40

Contract NO. _________

Motor Fleet and Mobile Plant Per the insurance policy document

Terrorism Per the insurance policy document

Cyber Liability Per the insurance policy document

Nuclear Material Damage and Per the insurance policy document

Business Interruption

Nuclear Material Damage Terrorism Per the insurance policy document

Z13

Nuclear Liability

Z13.1

The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear

installation, as designated by the National Nuclear Regulator of the Republic of South Africa,

and is the holder of a nuclear licence in respect of the KNPS

Z13.2

The Employer is solely responsible for and indemnifies the Contractor or any other person

against any and all liabilities which the Contractor or any person may incur arising out of or

resulting from nuclear damage, as defined in Act , save to the extent that any

liabilities are incurred due to the unlawful intent of the Contractor or any other person or the

presence of the Contractor or that person or any property of the Contractor or such person at or

in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting

on behalf of the Employer.

Z13.3

Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to

the unlawful intent of the Contractor or any other person, or the presence of the Contractor or

that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4

The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5

The protection afforded by the provisions hereof shall be in effect until the KNPS is

Z14 decommissioned.

Asbestos

AAIA For the purposes of this Z-clause, the following definitions apply:

ACM means approved asbestos inspection authority

AL means asbestos containing materials.

means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres per ml of air

measured over a 4 hour period. The value at which proactive actions is required in order to

Ambient Air control asbestos exposure to prevent exceeding the OEL.

Compliance means breathable air in area of work with specific reference to breathing zone, which is defined

Monitoring to be a virtual area within a radius of approximately 30cm from the nose inlet.

means compliance sampling used to assess whether or not the personal exposure of workers

to regulated asbestos fibres is in compliance with the Standard’s requirements for safe

processing, handling, storing, disposal and phase-out of asbestos and asbestos containing

OEL material, equipment and articles.

Parallel means occupational exposure limit.

Supplier of 40

Contract NO. _________

Measurements

means measurements performed in parallel, yet separately, to existing measurements to verify

Safe Levels validity of results.

means airborne asbestos exposure levels conforming to the Standard’s requirements for safe

processing, handling, storing, disposal and phase-out of asbestos and asbestos containing

Standard material, equipment and articles.

means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing,

Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos Containing Material,

SANAS Equipment and Articles.

TWA means the South African National Accreditation System.

means the average exposure, within a given workplace, to airborne asbestos fibres, normalised

to the baseline of a 4 hour continuous period, also applicable to short term exposures, i.e. 10-

Z14.1 minute TWA.

The Employer ensures that the Ambient Air in the area where the Contractor will Provide the

Services conforms to the acceptable prescribed South African standard for asbestos, as per the

regulations published in GNR February 2002, under the Occupational Health and

Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2

regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous

period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per

millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance

Z14.2 with HSG248 and monitored according to HSG173 and OESSM.

Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits

as detailed in clause Z14.1. Control measures conform to the requirements stipulated in the

Z14.3 AAIA-approved asbestos work plan.

Z14.4 The Employer manages asbestos and ACM according to the Standard.

In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration

of above the AL for asbestos, immediate control measures are implemented and relevant air

Z14.5 monitoring conducted in order to declare the area safe.

The Contractor’s personnel are entitled to stop working and leave the contaminated area

forthwith until such time that the area of concern is declared safe by either Compliance

Monitoring or an AAIA approved control measure intervention, for example, per the emergency

Z14.6 asbestos work plan, if applicable.

The Contractor continues to Provide the Services, without additional control measures

presented, on presentation of Safe Levels. The contractually agreed dates to Provide the

Services, including the Completion Date, are adjusted accordingly. The contractually agreed

dates are extended by the notification periods required by regulations 3 and 21 of the Asbestos

Z14.7 Regulations, 2001.

Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

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Supplier of 40

Contract NO. _________

C1.2 Contract Data

Part two - Data provided by the Contractor.

[Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry)

Whenever a cell is shaded in the left hand column it denotes this data is optional and would be required in

relation to the option selected. In the event that the option is not required select and delete the whole row.]

Notes to a tendering contractor:

1. Please read both the both the NEC3 Term Service Contract April 2013 and the relevant parts of its

Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer

is required to complete.

2. The number of the clause which requires the data is shown in the left-hand column for each

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

Completion of the data in full, according to Options chosen, is essential to create a complete contract.

Clause Statement Data

10.1 The Contractor is (Name):

Address

Tel No.

Fax No.

11.2(8) The direct fee percentage is %

The subcontracted fee percentage is %

11.2(14) The following matters will be included in

the Risk Register

11.2(15) The Service Information for the

Contractor’s plan is in:

21.1 The plan identified in the Contract Data is

contained in:

24.1 The key people are:

1 Name:

Job:

Responsibilities:

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work [●]

CONTRACT No. [Insert at award stage]

Supplier of 40

Contract NO. _________

Part c1: agreements & contract data

Contents: No of

pages

C1.1 Form of Offer and Acceptance [●]

[to be inserted from Returnable Documents at award

stage]

C1.2a Contract Data provided by the Employer [●]

C1.2b Contract Data provided by the Contractor [●]

[to be inserted from Returnable Documents at award

stage]

C1.3 Proforma Guarantees [●]

Supplier of 40

Contract NO. _________

C1.1 Form of Offer & Acceptance

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

clauses and the clauses for main Option:

A: Priced contract with price list

dispute resolution Option W1: Dispute resolution procedure

and secondary Options

X1: Price adjustment for inflation

X2 Changes in the law

X17: Low service damages

X18: Limitation of liability

X19: Task Order

Z: Additional conditions of contract

of the NEC3 Term Service Contract April

20132 (tsc3)

10.1 The Employer is (name): Eskom Rotek Industries SOC Ltd

(Reg no: 1990/006897/30), a state owned

company incorporated in terms of the company

laws of the Republic of South Africa

50.1 The assessment interval is As stated on each individual task order

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is 30 days from date of the Contractor’s tax

compliant invoice

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365-day year) charged by from

time to time by the Standard Bank of South

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it shall not be necessary to prove)

for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for

amounts due in other currencies. LIBOR is the

6 month London Interbank Offered Rate quoted

under the caption “Money Rates” in The Wall

no rate is quoted for the currency in question

then the rate for United States Dollars, and if no

such rate appears in The Wall Street Journal

then the rate as quoted by the Reuters Monitor

Money Rates Service (or such service as may

Supplier of 40

Contract NO. _________

replace the Reuters Monitor Money Rates

Service) on the due date for the payment in

question, adjusted mutatis mutandis every 6

months thereafter (and as certified, in the event

of any dispute, by any manager employed in the

foreign exchange department of The Standard

removing cameras

9 Termination

dispute to him (see www.ice-sa.org.za). If the

Price Adjustment Factor are: ion index for

0. [●] [●]

0. [●] [●]

0. [●] [●]

0. [●] [●]

0. [●] [●]

[●] Non-adjustable

1.00

X2 Changes in the law

X17 Low performance damages

X17.1 The service level table is in

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer R0.00 (zero Rand)

for indirect or consequential loss is limited

to

X18.2 For any one event, the Contractor’s The amount of the deductibles relevant to the

liability to the Employer for loss of or event

damage to the Employer’s property is

limited to

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to

• the total of the Prices at the Contract Date

and

• the amounts excluded and unrecoverable

from the Employer’s insurance (other than

the resulting physical damage to the

Employer’s property which is not excluded)

plus the applicable deductibles

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Contract NO. _________

X18.4 The Contractor’s total liability to the the total of the Prices other than for the

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

for which the Contractor is liable under this

contract for

• Defects due to his design, plan and

specification,

• Defects due to manufacture and fabrication

outside the Affected Property,

• loss of or damage to property (other than

the Employer’s property, Plant and

Materials),

• death of or injury to a person and
• infringement of an intellectual property

right.

X18.5 The end of liability date is 3 months after the end of the service period

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Contract NO. _________

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Confidentiality

Z4.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

the event, he is not entitled to a change in the Prices.

Z9 Employer’s limitation of liability

Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z10

point, after the words "against it":

Z10.1 or had a business rescue order granted against it.

Z11 Ethics

Z 11.1 A Committing Party may not take any Prohibited Action during the procurement of this contract or in

execution thereof.

Z 11.2 The Employer may terminate the Contractor’s obligation to Provide the Works if a Committing Party has

taken such Prohibited Action and the Contractor did not take timely and appropriate action to prevent or

remedy the situation, without limiting any other rights or remedies the Employer has. It is not required that

the Committing Party had to have been found guilty, in court or in any other similar process, of such

Prohibited Action before the Employer can terminate the Contractor’s obligation to Provide the Works for

this reason.

Z 11.3 If the Employer terminates the Contractor’s obligations to Provide the Works for this reason, the

procedures and amounts due on termination are respectively A

Z 11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited Action. Where

the Employer does not have contractual bond with the Committing Party, the Contractor ensures that the

Z12 Insurance

Z12.1 Replace core clause 83 with the following:

Insurance Cover 83

83.1 When requested by a Party, the other Party provides certificates from his insurer or broker stating

that the insurances require by this contract are in force.

83.2 The Contractor provides the insurance stated in the Insurance Table A from the starting date until

the earlier of Completion and the date of the termination certificate.

Contractor to the Employer’s Employer’s insurance

property

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

Materials Employer’s insurance.

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

Employer’s insurance.

The Employer’s policy deductible as at Contract Date,

where covered by the Employer’s insurance.

The Contractor’s liability for loss of Loss of or damage to property

or damage to property (except the

The replacement cost Employer’s property, Plant and

Materials and Equipment) and

liability for bodily injury to or death of

a person (not an employee of the

Contractor) arising from or in Bodily injury to or death of a person

connection with the Contractor’s

providing the Service The amount required by the applicable law.

the Employer

86.1 The Employer provides the insurances stated in the Insurance Table B

Transportation (Marine) Per the insurance policy document

Supplier of 40

Contract NO. _________

against any and all liabilities which the Contractor or any person may incur arising out of or

resulting from nuclear damage, as defined in Act , save to the extent that any

liabilities are incurred due to the unlawful intent of the Contractor or any other person or the

presence of the Contractor or that person or any property of the Contractor or such person at or

in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting

on behalf of the Employer.

Z13.3

Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to

the unlawful intent of the Contractor or any other person, or the presence of the Contractor or

that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4

The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5

not required, revise the notes below accordingly and delete this note.]

The conditions of contract stated in the Contract Data Part 1 include the following Secondary Options:

Option X4: Parent company guarantee

Option X13: Performance Bond

Each of these secondary Options requires a bond or guarantee “in the form set out in the Service

Information”. Pro forma documents for these bonds and guarantees are provided here for convenience

but are to be treated as part of the Service Information.

Part 3: Scope of Work ................................................................................................................................... 25

C3.1: Employer’s service Information .............................................................................................................

1 Description of the service .................................................................................................................... 28

1.1 Executive overview .......................................................................................................................... 28

1.2 Employer’s requirements for the service ......................................................................................... 28

1.3 Interpretation and terminology ......................................................................................................... 28

2 Management strategy and start up. .................................................................................................... 28

2.1 The Contractor’s plan for the service ............................................................................................... 28

2.2 Management meetings .................................................................................................................... 29

2.3 Contractor’s management, supervision and key people ................................................................. 29

2.4 Provision of bonds and guarantees ................................................................................................. 29

2.5 Documentation control ..................................................................................................................... 30

2.6 Invoicing and payment ..................................................................................................................... 30

2.7 Contract change management ........................................................................................................ 31

2.8 Records of Defined Cost to be kept by the Contractor .................................................................... 31

2.9 Insurance provided by the Employer ............................................................................................... 32

2.10 Training workshops and technology transfer ................................................................................... 32

2.11 Design and supply of Equipment ..................................................................................................... 32

2.12 Things provided at the end of the service period for the Employer’s use ....................................... 32

2.12.1 Equipment .................................................................................................................................. 32

2.12.2 Information and other things ...................................................................................................... 32

2.13 Management of work done by Task Order ...................................................................................... 32

3 Health and safety, the environment and quality assurance ............................................................. 34

3.1 Health and safety risk management ................................................................................................ 34

3.2 Environmental constraints and management .................................................................................. 34

3.3 Quality assurance requirements ...................................................................................................... 34

4 Procurement .......................................................................................................................................... 35

4.1 People .............................................................................................................................................. 35

4.1.1 Minimum requirements of people employed .............................................................................. 35

4.1.2 BBBEE and preferencing scheme ............................................................................................. 35

4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) ............................................... 35

4.2 Subcontracting ................................................................................................................................. 35

4.2.1 Preferred subcontractors ........................................................................................................... 35

4.2.2 Subcontract documentation, and assessment of subcontract tenders ...................................... 35

4.2.3 Limitations on subcontracting .................................................................................................... 36

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Contract number _________

4.2.4 Attendance on subcontractors ................................................................................................... 36

4.3 Plant and Materials .......................................................................................................................... 36

4.3.1 Specifications ............................................................................................................................. 36

4.3.2 Correction of defects .................................................................................................................. 36

4.3.3 Contractor’s procurement of Plant and Materials ...................................................................... 36

4.3.4 Tests and inspections before delivery ....................................................................................... 36

4.3.5 Plant & Materials provided “free issue” by the Employer ........................................................... 36

5 Working on the Affected Property....................................................................................................... 37

5.1 Employer’s site entry and security control, permits, and site regulations ........................................ 37

5.2 People restrictions, hours of work, conduct and records ................................................................. 37

5.3 Health and safety facilities on the Affected Property ....................................................................... 37

5.4 Environmental controls, fauna & flora .............................................................................................. 37

5.5 Cooperating with and obtaining acceptance of Others .................................................................... 37

5.6 Records of Contractor’s Equipment ................................................................................................. 37

5.7 Equipment provided by the Employer .............................................................................................. 38

5.8 Site services and facilities ................................................................................................................ 38

5.8.1 Provided by the Employer .......................................................................................................... 38

5.8.2 Provided by the Contractor ........................................................................................................ 38

5.9 Control of noise, dust, water and waste .......................................................................................... 38

5.10 Hook ups to existing works .............................................................................................................. 38

5.11 Tests and inspections ...................................................................................................................... 38

5.11.1 Description of tests and inspections .......................................................................................... 38

5.11.2 Materials facilities and samples for tests and inspections ......................................................... 38

6 List of drawings........................................................................................... Error! Bookmark not defined.

6.1 Drawings issued by the Employer ..................................................... Error! Bookmark not defined.

Supplier of 40

Contract number _________

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

2.3 Contractor’s management, supervision and key people

State any additional constraining requirements on Contractor’s supervision and key people that are not

already stated in other sections such as for Health and Safety. This section could be used to solicit an

organogramme from the Contractor showing his people and their lines of authority / communication. This

would be essential if the Contractor is a Joint Venture.

2.4 Provision of bonds and guarantees

The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.

Contractor does not affect the Employer’s right to termination stated in this contract.

Supplier of 40

Contract number _________

2.5 Documentation control

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits

as detailed in clause Z14.1. Control measures conform to the requirements stipulated in the

Z14.3 AAIA-approved asbestos work plan.

Z14.4 The Employer manages asbestos and ACM according to the Standard.

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

Supplier of 40

Contract NO. _________

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

• undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and

Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2

regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous

period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per

millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance

Z14.2 with HSG248 and monitored according to HSG173 and OESSM.

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

developing his plan as required by clause 21.2. For example information about the order and timing or

method of carrying out particular items of work.

List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.

Supplier of 40

Contract number _________

2.2 Management meetings

The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk

management) may require that a meeting shall be held. However the intention of all NEC contracts is that

the Parties and their agents use the techniques of partnering to manage the contract by holding meetings

designed to pro actively and jointly manage the administration of the contract with the objective of minimising

the adverse effects of risks and surprises for both Parties.

a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,

subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist

activities such as planning and activities of a technical nature may also be warranted.

a time.

• Send all invoices in PDF straight from your system to Eskom ROTEK Industries SOC Ltd email address

[email protected]

• Subject line of your PDF invoice needs to read as follows:

Your Company Name; Your Vendor Number; Your Invoice number; Your Order Number.

Kindly ensure the following ERI details appear on all invoicing;

• Eskom ROTEK Industries SOC Ltd

• Registration Number: 1990/006897/30

• Vat Number: 4330196330

• Purchase order number (invoices with the incorrect order reference will be rejected)

• Physical address: Lower Germiston Road, Rosherville, Johannesburg

• Postal address: P O Box 40698, Cleveland, 2022 SA

Supplier of 40

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Z14.6 asbestos work plan, if applicable.

2 Name:

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Contract NO. _________

Job

Responsibilities:

CV's (and further key person's data including

CVs) are in .

A Priced contract with price list

11.2(12) The price list is in

11.2(19) The tendered total of the Prices is R

Supplier of 40

Contract NO. _________

C1.3 Forms of Securities

Pro formas for Bonds & Guarantees

For use with the NEC3 Term Service Contract (TSC3)

[Note to contract compiler:

Once it has been decided which securities are required for this contract delete from this file the ones

not required, revise the notes below accordingly and delete this note.]

The conditions of contract stated in the Contract Data Part 1 include the following Secondary Options:

Option X4: Parent company guarantee

Option X13: Performance Bond

Each of these secondary Options requires a bond or guarantee “in the form set out in the Service

Information”. Pro forma documents for these bonds and guarantees are provided here for convenience

but are to be treated as part of the Service Information.

The Contractor shall guarantee his ASGI-SA Obligations by providing the Employer with an ASGI-SA

Guarantee in the form provided here.

[Note to contract compiler: If there are no ASGI-SA Obligations in this contract, delete the above

statement and the ASGI_SA bond]

The organisation providing the bond / guarantee does so by copying the pro forma document onto his

letterhead without any change to the text or format and completing the required details. The completed

document is then given to the Employer within the time stated in the contract.

Supplier of 40

Contract NO. _________

Part 2: Pricing Data

TSC3 Option A

Document Title No of

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list [●]

Supplier of 40

Contract NO. _________

C2.1 Pricing assumptions: Option A

1. How work is priced and assessed for payment

Clause 11 in NEC3 Term Service Contract (TSC3) core clauses and Option A states:

Identified and 11

defined terms 11.2 (12) The Price List is the price list unless later changed in accordance with this

contract.

(17) The Price for Services Provided to Date is the total of

• the Price for each lump sum item in the Price List which the Contractor has

completed and

• where a quantity is stated for an item in the Price List, an amount

calculated by multiplying the quantity which the Contractor has completed

by the rate.

(19) The Prices are the amounts stated in the Price column of the Price List.

Where a quantity is stated for an item in the Price List, the Price is calculated

by multiplying the quantity by the rate.

This confirms that Option A is a priced contract where the Prices are derived from a list of items of service

which can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both.

2. Function of the Price List

Clause 54.1 in Option A states: “Information in the Price List is not Service Information”. This confirms that

instructions to do work or how it is to be done are not included in the Price List but in the Service Information.

This is further confirmed by Clause 20.1 which states, “The Contractor Provides the Service in accordance

with the Service Information”. Hence the Contractor does not Provide the Service in accordance with the

Price List. The Price List is only a pricing document.

3. Link to the Contractor’s plan

Clause 21.4 states “The Contractor provides information which shows how each item description on the

Price List relates to the operations on each plan which he submits for acceptance”. Hence when compiling

the price list, the tendering contractor needs to develop his first clause 21.2 plan in such a way that

operations shown on it can be priced in the price list and result in a satisfactory cash flow in terms of clause

11.2(17).

4. Preparing the price list

Before preparing the price list, both the Employer and tendering contractors should read the TSC3

Guidance Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the

price list either as a process of offer and acceptance (tendering) or by negotiation depending on the nature

of the service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender

Schedule, may have listed some items that he requires the Contractor to include in the price list to be

prepared and priced by him.

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Contract NO. _________

It is assumed that in preparing or finalising the price list the Contractor:

• Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
• Understands the function of the Price List and how work is priced and paid for;
• Is aware of the need to link operations shown in his plan to items shown in the Price List;
• Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

• Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

Prices.

• Understands there is no adjustment to items priced as lump sums if the amount, or quantity, of

work within that item later turns out to be different to that which the Contractor estimated at time of

tender. The only basis for a change to the (lump sum) Prices is as a result of a compensation

event.

5. Format of the price list

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

If the Contractor is to be paid an amount for the item which is not adjusted if the quantity of work in the

item changes, the tendering contractor enters the amount in the Price column only, the Unit, Expected

Quantity and Rate columns being left blank.

If the Contractor is to be paid an amount for an item of work which is the rate for the work multiplied by

the quantity completed, the tendering contractor enters the rate which is then multiplied by the Expected

Quantity to produce the Price, which is also entered.

If the Contractor is to be paid a Price for an item proportional to the length of time for which a service is

provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the

stated units of time) is stated in the Expected Quantity column.

Supplier of 40

Contract NO. _________

C2.2 the price list

Discription Quantity Price

The Management of Dash camera + Monthly services No. of Vehicles Rate

(60 Months)

Monthly Rental 2500

Monthly maintenance and service 2500

Total Monthly rental and services

Adhoc items

Multiply the Item Cost with the Number of vehicles.

Call-out on breakdown, including first hour labour 2500

DE installation (This can be based on 2500 activities over the 5 year 2500

Period)

Reinstallation (This can be based on 2500 activities over the 5 year

Period) 2500

Monthly monitoring and reporting fee 2500

Supplier of 40

Contract NO. _________

Part 3: scope of work

Document Title No of

reference pages

This cover

C3.1 Employer’s Service Information

C3.2 Contractor’s Service Information

Total number of pages

Supplier of 40

Contract NO. _________

C3.1: Employer’s service information

Contents

Part 3: Scope of Work ................................................................................................................................... 25

C3.1: Employer’s service Information .............................................................................................................

1 Description of the service .................................................................................................................... 28

1.1 Executive overview .......................................................................................................................... 28

1.2 Employer’s requirements for the service ......................................................................................... 28

1.3 Interpretation and terminology ......................................................................................................... 28

2 Management strategy and start up. .................................................................................................... 28

2.1 The Contractor’s plan for the service ............................................................................................... 28

2.2 Management meetings .................................................................................................................... 29

2.3 Contractor’s management, supervision and key people ................................................................. 29

2.4 Provision of bonds and guarantees ................................................................................................. 29

2.5 Documentation control ..................................................................................................................... 30

2.6 Invoicing and payment ..................................................................................................................... 30

2.7 Contract change management ........................................................................................................ 31

2.8 Records of Defined Cost to be kept by the Contractor .................................................................... 31

2.9 Insurance provided by the Employer ............................................................................................... 32

2.10 Training workshops and technology transfer ................................................................................... 32

2.11 Design and supply of Equipment ..................................................................................................... 32

2.12 Things provided at the end of the service period for the Employer’s use ....................................... 32

2.12.1 Equipment .................................................................................................................................. 32

2.12.2 Information and other things ...................................................................................................... 32

2.13 Management of work done by Task Order ...................................................................................... 32

3 Health and safety, the environment and quality assurance ............................................................. 34

3.1 Health and safety risk management ................................................................................................ 34

3.2 Environmental constraints and management .................................................................................. 34

3.3 Quality assurance requirements ...................................................................................................... 34

4 Procurement .......................................................................................................................................... 35

4.1 People .............................................................................................................................................. 35

4.1.1 Minimum requirements of people employed .............................................................................. 35

4.1.2 BBBEE and preferencing scheme ............................................................................................. 35

4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) ............................................... 35

4.2 Subcontracting ................................................................................................................................. 35

4.2.1 Preferred subcontractors ........................................................................................................... 35

4.2.2 Subcontract documentation, and assessment of subcontract tenders ...................................... 35

4.2.3 Limitations on subcontracting .................................................................................................... 36

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Contract number _________

4.2.4 Attendance on subcontractors ................................................................................................... 36

4.3 Plant and Materials .......................................................................................................................... 36

4.3.1 Specifications ............................................................................................................................. 36

4.3.2 Correction of defects .................................................................................................................. 36

4.3.3 Contractor’s procurement of Plant and Materials ...................................................................... 36

4.3.4 Tests and inspections before delivery ....................................................................................... 36

4.3.5 Plant & Materials provided “free issue” by the Employer ........................................................... 36

5 Working on the Affected Property....................................................................................................... 37

5.1 Employer’s site entry and security control, permits, and site regulations ........................................ 37

5.2 People restrictions, hours of work, conduct and records ................................................................. 37

5.3 Health and safety facilities on the Affected Property ....................................................................... 37

5.4 Environmental controls, fauna & flora .............................................................................................. 37

5.5 Cooperating with and obtaining acceptance of Others .................................................................... 37

5.6 Records of Contractor’s Equipment ................................................................................................. 37

5.7 Equipment provided by the Employer .............................................................................................. 38

5.8 Site services and facilities ................................................................................................................ 38

5.8.1 Provided by the Employer .......................................................................................................... 38

5.8.2 Provided by the Contractor ........................................................................................................ 38

5.9 Control of noise, dust, water and waste .......................................................................................... 38

5.10 Hook ups to existing works .............................................................................................................. 38

5.11 Tests and inspections ...................................................................................................................... 38

5.11.1 Description of tests and inspections .......................................................................................... 38

5.11.2 Materials facilities and samples for tests and inspections ......................................................... 38

6 List of drawings........................................................................................... Error! Bookmark not defined.

6.1 Drawings issued by the Employer ..................................................... Error! Bookmark not defined.

Supplier of 40

Contract number _________

1 Description of the service

1.1 Executive overview

Provision of management of driver camera project for a period of 5 years

On as and when required

1.2 Employer’s requirements for the service

Provision of management of Driver Camera services to Eskom Rotek Industries, Logistics Services

on an ‘as’ and ‘when’ basis in order to comply with legislation and business requirements for

training stated in the Price List in the Option A.

1.3 Interpretation and terminology

The following abbreviations are used in this Service Information:

Abbreviation Meaning given to the abbreviation

ERI Eskom Rotek Industries

LS Logistics Services

SHEQ Safety, Health, Environmental, Quality

2 Management strategy and start up.

2.1 The Contractor’s plan for the service

In the TSC3 the Contractor’s plan is his “design” for performing the service throughout the service period.

Section 2 of the conditions of contract describes what the Contractor is to show in his plan both in the core

clauses and some additional requirements in each of the main Options.

The extent of the Contractor’s plan will depend on whether the Contractor is required to develop a plan in

accordance with the Employer’s broad outline of the service or whether the Employer has provided a plan for

the Contractor to follow. Read the TSC3 Guidance Notes pages 21 and 22 for more information on the

Contractor’s plan.

Use this section to describe any particulars which must be taken into account by the Contractor in

developing his plan as required by clause 21.2. For example information about the order and timing or

method of carrying out particular items of work.

List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.

Supplier of 40

Contract number _________

2.2 Management meetings

The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk

management) may require that a meeting shall be held. However the intention of all NEC contracts is that

the Parties and their agents use the techniques of partnering to manage the contract by holding meetings

designed to pro actively and jointly manage the administration of the contract with the objective of minimising

the adverse effects of risks and surprises for both Parties.

Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold

a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,

subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist

activities such as planning and activities of a technical nature may also be warranted.

Describe here the general meetings and their purpose. Provide particulars of approximate times, days,

location, and attendance requirements, stipulating that attendees shall have the necessary delegated

authority to make decisions in respect of matters discussed at such meetings.

The following text could be used as a model for this section:

Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows:

Title and purpose Approximate time & interval Location Attendance by:

Risk register and Weekly on ________ at

compensation events ___

Overall contract progress Monthly on _____ at ___ Employer, Contractor

and feedback and ___

Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not

so specified by persons and at times and locations to suit the Parties, the nature and the progress of the

service. Records of these meetings shall be submitted to the Service Manager by the person convening the

meeting within five days of the meeting.

All meetings shall be recorded using minutes or a register prepared and circulated by the person who

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

2.3 Contractor’s management, supervision and key people

State any additional constraining requirements on Contractor’s supervision and key people that are not

already stated in other sections such as for Health and Safety. This section could be used to solicit an

organogramme from the Contractor showing his people and their lines of authority / communication. This

would be essential if the Contractor is a Joint Venture.

2.4 Provision of bonds and guarantees

The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.

The Employer may withhold payment of amounts due to the Contractor until the bond or guarantee required

in terms of this contract has been received and accepted by the person notified to the Contractor by the

Service Manager to receive and accept such bond or guarantee. Such withholding of payment due to the

Contractor does not affect the Employer’s right to termination stated in this contract.

Supplier of 40

Contract number _________

2.5 Documentation control

Specify how documentation will be identified with an alpha numeric which indicates source, recipient,

communication number etc. Provide details of any particular format or other constraints; for example that all

contractual communications will be in the form of properly compiled letters or forms attached to e mails and

not as a message in the e mail itself. State any particular routing requirements but note from TSC3 who

issues what to whom. The documentation to utilised will be as per the TSC3 contracts documentation

2.6 Invoicing and payment

The Z clauses make reference to invoicing procedures stated here in this Service Information. Also include a

list of information which is to be shown on an invoice.

Within one week of receiving a payment certificate from the Service Manager in terms of core clause 51.1,

the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that

stated in the Service Manager’s payment certificate.

The Contractor shall address the tax invoice to

_________________________

and include on each invoice the following information:

• Name and address of the Contractor and the Service Manager;
• The contract number and title;
• Contractor’s VAT registration number;
• The Employer’s VAT registration number 4330196330;
• Description of service provided for each item invoiced based on the Price List;
• Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;
• (add other as required)

Add procedures for invoice submission and payment (e. g. electronic payment instructions)

Invoices are to be submitted using the following email address: [email protected]

Below are your invoice submission requirements:

• All Electronic invoices must be sent in PDF format only, no larger than 10mb.

• Only one PDF per mail, each PDF file must contain one invoice; or one credit note; etc. only, as Eskom

ROTEK Industries SOC Ltd, SAP system does not support more than one PDF being linked into workflow at

a time.

• Send all invoices in PDF straight from your system to Eskom ROTEK Industries SOC Ltd email address

[email protected]

• Subject line of your PDF invoice needs to read as follows:

Your Company Name; Your Vendor Number; Your Invoice number; Your Order Number.

Kindly ensure the following ERI details appear on all invoicing;

• Eskom ROTEK Industries SOC Ltd

• Registration Number: 1990/006897/30

• Vat Number: 4330196330

• Purchase order number (invoices with the incorrect order reference will be rejected)

• Physical address: Lower Germiston Road, Rosherville, Johannesburg

• Postal address: P O Box 40698, Cleveland, 2022 SA

Supplier of 40

Qualifications:

Experience:

2 Name:

Supplier of 40

Contract NO. _________

Qualifications:

Experience:

CV's (and further key person's data including

CVs) are in .

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

letterhead without any change to the text or format and completing the required details. The completed

document is then given to the Employer within the time stated in the contract.

Supplier of 40

Contract NO. _________

Part 2: Pricing Data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list [●]

Supplier of 40

Contract NO. _________

C2.1 Pricing assumptions: Option A

• Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
• Understands the function of the Price List and how work is priced and paid for;
• Is aware of the need to link operations shown in his plan to items shown in the Price List;
• Has listed and priced items in the price list which are inclusive of everything necessary and

incidental to Providing the Service in accordance with the Service Information, as it was at the

time of tender, as well as correct any Defects not caused by an Employer’s risk;

• Has priced work he decides not to show as a separate item within the Prices or rates of other

listed items in order to fulfil the obligation to complete the service for the tendered total of the

CONTRACT NO. _________ NEC3 Term Service Contract (TSC3) Between ESKOM ROTEK INDUSTRIES SOC Ltd (Reg No. ) and [Insert at award stage] (Reg No. ___________ ) for PROVISION OF MANAGEMENT OF DRIVER CAMERA PROJECT FOR A PERIOD OF 5 YEARS ON AS AND WHEN REQUIRED

and addenda thereto and by submitting this Offer has accepted the Conditions of Tender. and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the Contract Data.

Value Added Tax @ 15% is The offered total of the amount due inclusive of VAT is1 (in words) [●]

Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified in the Contract Data. Signature(s) Name(s)

tenderer: (Insert name and address of organisation) signature of Date witness Tenderer’s CIDB registration number: N/A

terms of the conditions of contract. tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule.

receives one fully completed and signed original copy of this document, including the Schedule of Deviations (if any). Signature(s) Name(s) Mr Wiseman Musekiwa Capacity General Manager (Acting)

permitted in terms of the Conditions of Tender. 3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to incorporate the effect of it.

1 [●] Not Applicable 2 [●] [●] 3 [●] [●] 4 [●] [●] 5 [●] [●] 6 [●] [●] 7 [●] [●]

tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as any confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer during this process of Offer and Acceptance.

between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Form shall have any meaning or effect in the contract between the parties arising from this Agreement. For the tenderer: For the Employer Capacity General Manager (Acting) of Lower Germiston Road. signature of witness

C1.2 TSC3 Contract Data Tel No. 011 629 4000 10.1 The Service Manager is (name): Nelisiwe Kubheka 2094 Tel +27 11 621 3088 E-mail [email protected] 2 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 539 1902 www.ecs.co.za

11.2(2) The Affected Property is All vehicles belonging to Eskom Rotek 11.2(13) The service is Provision of Management of Driver camera for a period of 5 years (60 months) on as and when required

11.2(14) The following matters will be included in [●] the Risk Register 11.2(15) The Service Information is in Part 3: Scope of Work and the Service Level

12.2 The law of the contract is the law of the Republic of South Africa 13.1 The language of this contract is English 13.3 The period for reply is 24 hours 2 The Contractor’s main responsibilities 21.1 The Contractor submits a first plan for acceptance within 72 hours

30.1 The starting date is. [●] 30.1 The service period is 60 Months

80.1 These are additional Employer's risks 1. Falling out of vehicles (LDV’s, trucks or sedans) 2. Dehydration (when working in warm conditions)

20.5 The Contractor prepares forecasts of the final total of the Prices for the whole of the service at intervals no longer than N/A

11 Data for Option W1 W1.1 The Adjudicator the person selected from the ICE-SA Division (or its successor body) of the South African Foundation of Southern Africa (AFSA). W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the and the Institution of Civil Engineers (London) (see www.ice-sa.org.za ) or its successor body. W1.4(2) The tribunal is: arbitration W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of Arbitrators (Southern Africa) or its successor body.

choose an arbitrator - if the Parties cannot agree a choice or The Chairman for the time being or his nominee - if the arbitration procedure does not of the Association of Arbitrators (Southern state who selects an arbitrator, is Africa) or its successor body. clauses X1 Price adjustment for inflation X1.1 The base date for indices is One month prior to contract date are Z1 to Z11 always apply.

Z1 Cession delegation and assignment Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person without the written consent of the Employer. Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and delegate its rights and obligations under this contract to any of its subsidiaries or any of its present divisions or operations which may be converted into separate legal entities as a result of the restructuring of the Electricity Supply Industry.

Z2 Joint ventures Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two or more persons or organisations then these persons or organisations are deemed to be jointly and severally liable to the Employer for the performance of this contract. Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service the Contractor on their behalf. Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other unincorporated grouping of two or more persons without the consent of the Employer having been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business composition or business dealings results in a change to the Contractor’s B-BBEE status, the

equal to that stated in the payment certificate. Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this contract, the time by when the Employer is to make a payment is extended by a period equal in time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms of core clause 51.2 is then calculated from the delayed date by when payment is to be made. Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to comply with the requirements of the Value Added Tax Act, no (as amended) and to include the Employer’s VAT number 4330196330 on each invoice he submits for payment.

Z8 Notifying compensation events Z8.1 Delete the last paragraph of core clause 61.3 and replace with:

party’s employees, agents, or Subcontractors or Subontractor’s employees, or any one or more of all these parties’ relatives or friends, influence an Affected party to act unlawfully or illegally, illegally influence the actions of an Affected Party, indemnity

to employees of the Contractor arising out of an in the course of their employment in connection with this contract. Replace core clause 86 with the following:Z12.2

Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation, as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder of a nuclear licence in respect of the KNPS

means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres per ml of air measured over a 4 hour period. The value at which proactive actions is required in order to Monitoring to be a virtual area within a radius of approximately 30cm from the nose inlet. means compliance sampling used to assess whether or not the personal exposure of workers to regulated asbestos fibres is in compliance with the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing

means measurements performed in parallel, yet separately, to existing measurements to verify means airborne asbestos exposure levels conforming to the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing, means the average exposure, within a given workplace, to airborne asbestos fibres, normalised to the baseline of a 4 hour continuous period, also applicable to short term exposures, i.e. 10-

conducted and if so required, with reference to possible exposure to an airborne concentration of above the AL for asbestos, immediate control measures are implemented and relevant air Z14.5 monitoring conducted in order to declare the area safe. The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith until such time that the area of concern is declared safe by either Compliance presented, on presentation of Safe Levels. The contractually agreed dates to Provide the dates are extended by the notification periods required by regulations 3 and 21 of the Asbestos Z14.7 Regulations, 2001. registered asbestos contractor, instructed by the Employer at the Employer’s expense, and conducted in line with South African legislation.

C1.2 Contract Data [Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry) relation to the option selected. In the event that the option is not required select and delete the whole row.] 1. Please read both the both the NEC3 Term Service Contract April 2013 and the relevant parts of its Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer is required to complete. 10.1 The Contractor is (Name):

11.2(8) The direct fee percentage is % The subcontracted fee percentage is %

11.2(14) The following matters will be included in the Risk Register 11.2(15) The Service Information for the Contractor’s plan is in: 21.1 The plan identified in the Contract Data is contained in:

24.1 The key people are: 1 Name: Job: Responsibilities: Qualifications: Experience: 2 Name:

11.2(12) The price list is in 11.2(19) The tendered total of the Prices is R

C1.3 Forms of Securities For use with the NEC3 Term Service Contract (TSC3) [Note to contract compiler: [Note to contract compiler: If there are no ASGI-SA Obligations in this contract, delete the above statement and the ASGI_SA bond]

Clause 11 in NEC3 Term Service Contract (TSC3) core clauses and Option A states: Identified and 11 defined terms 11.2 (12) The Price List is the price list unless later changed in accordance with this contract. (17) The Price for Services Provided to Date is the total of

• the Price for each lump sum item in the Price List which the Contractor has completed and
• where a quantity is stated for an item in the Price List, an amount calculated by multiplying the quantity which the Contractor has completed by the rate. (19) The Prices are the amounts stated in the Price column of the Price List. by multiplying the quantity by the rate.

which can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both. Clause 54.1 in Option A states: “Information in the Price List is not Service Information”. This confirms that instructions to do work or how it is to be done are not included in the Price List but in the Service Information. This is further confirmed by Clause 20.1 which states, “The Contractor Provides the Service in accordance with the Service Information”. Hence the Contractor does not Provide the Service in accordance with the

3. Link to the Contractor’s plan Clause 21.4 states “The Contractor provides information which shows how each item description on the Price List relates to the operations on each plan which he submits for acceptance”. Hence when compiling the price list, the tendering contractor needs to develop his first clause 21.2 plan in such a way that operations shown on it can be priced in the price list and result in a satisfactory cash flow in terms of clause 11.2(17).

Before preparing the price list, both the Employer and tendering contractors should read the TSC3 Guidance Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the price list either as a process of offer and acceptance (tendering) or by negotiation depending on the nature of the service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender prepared and priced by him.

• Understands there is no adjustment to items priced as lump sums if the amount, or quantity, of work within that item later turns out to be different to that which the Contractor estimated at time of tender. The only basis for a change to the (lump sum) Prices is as a result of a compensation event. item changes, the tendering contractor enters the amount in the Price column only, the Unit, Expected the quantity completed, the tendering contractor enters the rate which is then multiplied by the Expected provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the stated units of time) is stated in the Expected Quantity column.

C2.2 the price list Discription Quantity Price The Management of Dash camera + Monthly services No. of Vehicles Rate (60 Months) Monthly Rental 2500 Monthly maintenance and service 2500 Total Monthly rental and services ADHOC ITEMS Multiply the Item Cost with the Number of vehicles. Call-out on breakdown, including first hour labour 2500 DE installation (This can be based on 2500 activities over the 5 year 2500 Period) Reinstallation (This can be based on 2500 activities over the 5 year Period) 2500 Monthly monitoring and reporting fee 2500

PART 3: SCOPE OF WORK C3.1 Employer’s Service Information C3.2 Contractor’s Service Information

C3.1: EMPLOYER’S SERVICE INFORMATION 1.1 Executive overview PROVISION OF MANAGEMENT OF DRIVER CAMERA PROJECT FOR A PERIOD OF 5 YEARS

1.2 Employer’s requirements for the service on an ‘as’ and ‘when’ basis in order to comply with legislation and business requirements for training stated in the Price List in the Option A.

1.3 Interpretation and terminology

2.1 The Contractor’s plan for the service In the TSC3 the Contractor’s plan is his “design” for performing the service throughout the service period. Section 2 of the conditions of contract describes what the Contractor is to show in his plan both in the core clauses and some additional requirements in each of the main Options. The extent of the Contractor’s plan will depend on whether the Contractor is required to develop a plan in accordance with the Employer’s broad outline of the service or whether the Employer has provided a plan for the Contractor to follow. Read the TSC3 Guidance Notes pages 21 and 22 for more information on the Contractor’s plan.

location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. Risk register and Weekly on ________ at compensation events ___ Overall contract progress Monthly on _____ at ___ Employer, Contractor and feedback and ___ so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting.

in terms of this contract has been received and accepted by the person notified to the Contractor by the communication number etc. Provide details of any particular format or other constraints; for example that all contractual communications will be in the form of properly compiled letters or forms attached to e mails and not as a message in the e mail itself. State any particular routing requirements but note from TSC3 who issues what to whom. The documentation to utilised will be as per the TSC3 contracts documentation

2.6 Invoicing and payment list of information which is to be shown on an invoice. Within one week of receiving a payment certificate from the Service Manager in terms of core clause 51.1, the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that stated in the Service Manager’s payment certificate.

_________________________ and include on each invoice the following information:

• Name and address of the Contractor and the Service Manager;
• The contract number and title;
• Contractor’s VAT registration number;
• The Employer’s VAT registration number 4330196330;
• Description of service provided for each item invoiced based on the Price List;
• Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;
• (add other as required) Add procedures for invoice submission and payment (e. g. electronic payment instructions) Invoices are to be submitted using the following email address: [email protected] -All Electronic invoices must be sent in PDF format only, no larger than 10mb. - Only one PDF per mail, each PDF file must contain one invoice; or one credit note; etc. only, as Eskom

Eskom Rotek Industries (ERI) requires a driver behavior program to mitigate risks associated with its fleet operations. The program involves a hardware (driver camera) and software solution managed by an independent provider to:

• Record and analyze data in real-time to improve driver safety and efficiency.
• Correct poor driving behaviors through coaching and training.
• Reduce injuries, fleet damages, and operational costs.
• Enhance public perception of ERI vehicles.
• Support incident investigations and cargo protection.
• Operate as a surveillance tool (not a tracking device) for driver safety and fatigue monitoring.

The solution must prioritize health and safety by:

• Identifying and correcting poor driving behaviors before collisions occur.
• Preventing fraudulent third-party claims and reducing operating expenses.
• Enabling driver-initiated camera activation in emergencies.
• Supporting a continuous improvement process for vehicle and driver safety.
• Providing on-site training and e-learning resources for users, including train-the-trainer programs.
• Ensuring compliance with the OHS Act by preserving event data for 3 years.

Eskom Rotek Industries (ERI) requires a driver behavior program to mitigate risks associated with its fleet operations. The program involves a hardware (driver camera) and software solution managed by an independent provider to:

• Record and analyze data in real-time to improve driver safety and efficiency.
• Correct poor driving behaviors through coaching and training.
• Reduce injuries, fleet damages, and operational costs.
• Enhance public perception of ERI vehicles.
• Support incident investigations and cargo protection.
• Operate as a surveillance tool (not a tracking device) for driver safety and fatigue monitoring.

Eskom Rotek Industries (ERI) requires a driver behavior program to mitigate risks associated with its fleet operations. The program involves a hardware (driver camera) and software solution managed by an independent provider to:

• Record and analyze data in real-time to improve driver safety and efficiency.
• Correct poor driving behaviors through coaching and training.
• Reduce injuries, fleet damages, and operational costs.
• Enhance public perception of ERI vehicles.
• Support incident investigations and cargo protection.
• Operate as a surveillance tool (not a tracking device) for driver safety and fatigue monitoring.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

General requirements for the system and service provider:

• The system must be a surveillance tool (not tracking) to support driver safety and fatigue monitoring.
• It must promote continuous improvement in vehicle and driver safety.
• The provider must offer on-site training, e-learning, and train-the-trainer programs.
• Coordinate with ERI’s Fleet Management Services for implementation, reinstallations, and de-installations per the project plan.
• Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs.
• Support incident investigations and data analysis as required.
• Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance).
• Supply monthly trend analysis and automated utilization reports.
• Provide a separate portal for third-party-triggered events (e.g., mechanics).
• Include software to trace information leaks to the last accessor.

Provision of Management of Driver Camera for a period of 5 years (60 months) on an as-and-when-required basis. The procurement aligns with socio-economic transformation goals, including empowerment of small, rural, and township enterprises, designated groups, and local industrial development under the Reconstruction and Development Programme (RDP).

The SDL&I Matrix is not an evaluation criterion. Points are allocated via a preference point system based on specific goals aligned with the Reconstruction and Development Programme (RDP). Criteria include: Local Content to South Africa (50% weight, 100% target) and Skills Development (50% weight). Total score: 100%.

Provision of Management of Driver Camera for a period of 5 years (60 months) on an as-and-when-required basis. The procurement aligns with socio-economic transformation goals, including empowerment of small, rural, and township enterprises, designated groups, and local industrial development under the Reconstruction and Development Programme (RDP).

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Socio-Economic Development: The successful supplier must spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities, as identified by ERI. The CSI commitment will be ceded to a special account as prescribed by ERI for consolidation with other suppliers' contributions.

Quarterly SDL&I Data Collection Template reports must be submitted to ERI. ERI will review these reports within 60 days and notify the supplier in writing of any non-compliance. Corrective measures must be implemented before the next quarter begins. Failure to comply will result in a penalty of 2.5% of the invoiced amount (excluding VAT) applied at the end of each quarter.

SDL&I implementation schedule must be completed by the successful supplier and returned to the SDL&I representative for acceptance before contract award. This document will serve as a reference for monitoring, measuring, and reporting on the supplier’s progress in delivering on stated SDL&I commitments.

Scope: Provision of management of driver cameras for 60 months (5 years) on an as-and-when-required basis. Includes monthly rental, maintenance, and service of dash cameras.

Pricing is structured as follows: Monthly rental per vehicle: R2500. Monthly maintenance and service per vehicle: R2500. Ad-hoc items (per activity over 5 years): Call-out on breakdown (including first hour labour): R2500. De-installation: R2500. Reinstallation: R2500. Monthly monitoring and reporting fee: R2500. Total cost: Multiply each item cost by the number of vehicles.

Evaluation is based on quality requirements with a total possible score of 13 points. Breakdown: SECTION A (Quality Management System Requirements - ISO 9001): 7 points. Must provide: QMS Manual or equivalent, Quality Policy (approved by top management), Quality Objectives (approved by top management), Control of documented information (Clause 7.5), Control of nonconforming outputs (Clause 8.7), Nonconformity and Corrective Action (Clause 10.2), Internal Audit (Clause 9.2). SECTION B (Evidence of QMS in operation): 2 points. Must provide: Roles, responsibilities, and authorities (Clause 5.3), Control of Externally Provided Processes (Clause 8.4). SECTION C (Contract Quality Plan): 1 point. Must provide: Draft Contract Quality Plan specific to the scope of work (Ref ISO 10005). SECTION D (Quality Control Plan): 1 point. Must provide: Draft/Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (Ref ISO 10005). SECTION E (Additional Requirements): 2 points. Must provide: Form A (completed and signed), Other customer-specific requirements as per scope.

Submit Form A (completed and signed) as part of your bid.

Additional requirements may apply as per the scope of work and/or specification. Ensure all customer-specific requirements are addressed.

Scope: Provision of Management of Driver Camera for 5 years (60 months) on an as-and-when-required basis. Includes installation and removal of Drivecam cameras as per method statements/work procedures.

Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety). Method statements/work procedures for installation and removal of Drivecam cameras required.

Mandatory: Baseline risk assessment specific to the scope of work, SHE Plan, Signed SHEQ Policy, Annexure B (Acknowledgement of Eskom SHE Rules). Optional: ISO 45001 certification (if certified).

Contact: Gerhard Spykerman, SHE Officer - Logistics Services. Address: Cnr Lower Germiston and Hunslet Road, Rosherville, P.O Box 40099, Cleveland, 2022, South Africa. Phone: +27 11 629 5527. Fax: +27 11 86 523 6449. Website: www.eskom.co.za. Organization: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.

Contact: Gerhard Spykerman, SHE Officer - Logistics Services. Address: Cnr Lower Germiston and Hunslet Road, Rosherville, P.O Box 40099, Cleveland, 2022, South Africa. Phone: +27 11 629 5527. Fax: +27 11 86 523 6449. Website: www.eskom.co.za. Organization: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.

Provision of a driver camera management system for 5 years (60 months) on an as-and-when-required basis. System must include: G-force-triggered event recording via accelerometer, dual-view video capture (road and driver/cab), audio recording, and predictive trigger analysis (driver behavior vs. road conditions). Software must support remote upgrades and generate visual reports for pre/post-event analysis.

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.

Bidder must belong to a valid industry association (VESA or VSS) and provide a certificate (10% weight). Submit CVs of at least 5 technicians certified by VESA or VSS. Scoring: 1-2 CVs = 2%, 3-4 CVs = 3%, 5+ CVs = 10%.

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.

ICASA compliance: Equipment must meet ICASA standards (10% weight). National footprint: Proof of service points and SLAs in all 9 provinces (10% weight). Gauteng (2%), KwaZulu-Natal (1%), Western Cape (1%), Mpumalanga (1%), Limpopo (1%), Northern Cape (1%), Eastern Cape (1%), Free State (1%).

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.

ICASA compliance: Equipment must meet ICASA standards (10% weight). National footprint: Proof of service points and SLAs in all 9 provinces (10% weight). Gauteng (2%), KwaZulu-Natal (1%), Western Cape (1%), Mpumalanga (1%), Limpopo (1%), Northern Cape (1%), Eastern Cape (1%), Free State (1%).

Risk analysis: Identify and list root causes of events. Score events by risk type. Provide detailed one-pager reports. Include: Overdue vehicle health checks, driver behavior statistics, daily camera tampering events. Submit screen dumps displaying reports.

Required documents: ICASA compliance certificate. VESA/VSS membership certificate. CVs of certified technicians. Proof of SLAs for all 9 provinces. Specification sheets for devices and software (on company letterhead). Sample reports (risk analysis, health checks, tampering events).

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.

one needs to see the actions leading to the triggered events. Provide specifications

2. Recorded events should 10% reflect GMT time, date and speed on the video event provided and also provide GPS coordinates: Provide examples

3. Driver fatigue must be 5% part of the Dashboard recognition

4. Are triggers standard in 1% all vehicles or are triggers set to vehicle type.

5. Will the device be able to 2% predict whether the trigger is due to driver behaviour or road condition.

6. The software application 10% must be able to capture and provide visual reports seconds before and after a triggered event. Triggers should not be triggered by a tracking system.

7. The Camera device 7% software must be able to be upgraded remotely.

Functionality scoring (100% total, 70% minimum threshold). Key criteria: ICASA compliance (10%), VESA/VSS membership (10%), technician CVs (up to 10%), national footprint (10%), reports (8%), device recording (10%), event data (10%), driver fatigue monitoring (5%), trigger standardization (1%), predictive triggers (2%), software capabilities (10% + 7%). Non-compliance in any aspect results in zero points for that section.

different lens views recording simultaneously i.e. is it able to capture a wide-angle view of the road (i.e. inside the cab and the driver’s view) as well as an inside view of the driver and cab simultaneously. If not, dual view please specify the behaviour tool to be used for capturing predefined events and will it encompass one or two different units.

a single device once activated by the driver and/or a triggered event?