Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
12 Dale Street - Sunninghill - Midrand - 2000
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-158029
ESKOM distribution gauteng cluster seeks contractors for civil work on mv/lv underground cables over 5 years on an as-and-when basis. Open-tender RFB with compulsory briefing via ms teams. Closing date: 30 june 2026.
Returnable Documents:
Unable to extract eligibility criteria
Cell D1: GAUTENG OPERATING UNIT: ENVIRONMENTAL SCOPE OF WORKS FOR SPECIFICATION
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to βuploadβ their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be βdroppedβ or βuploadedβ. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 Whatβs New
A new functionality to βadd closed tendersβ. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on βResend Verification Emailβ
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click βVerify OTPβ button, to resend OTP click on βResend OTPβ
button
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred βRef Noβ
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
10. Click on βCreate New Submissionβ button to submit required Tender documents
11. Landing page once clicked on βCreate New Submissionβ button. Take note of the
mentioned disclaimers.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
12. To submit tender documents, click on βAdd fileβ button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on βUploadβ button, Fig5.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on βUploadβ button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making βFinal Submissionβ by clicking on βFinalize
Submissionβ button.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
15. Click on βFinalize Submissionβ button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once βFinalize Submissionβ button is clicked the pop-up message confirming the submission
will pop-up
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
17. Click on βFinalise and Close Submissionβ button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
βNo, continue adding filesβ button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on βMy Submissionsβ menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on βView Submissionβ button
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
Β© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select βEdit Registrationβ on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on βUpdateβ button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click βLog outβ on the dropdown next to your name
Fig1.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click βForgot your passwordβ Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or βReset Passwordβ button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on βReset Passwordβ button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
Β© 2023 Eskom of 19
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Business evaluation and analysis services
Annexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tendererβs particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary Annexure G2 Y
Schedule
Annexure D Imported Content Declaration β Supporting Annexure G3 Y
Schedule to Annexure C
Annexure E Local Content Declaration- Supporting Annexure G4 Y
Schedule to Annexure C
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9 *
This document has been developed to set the standard technical evaluation criteria to be used when
evaluating tender submissions by basic civil work contractors for MV/LV underground cable system
in Eskom Distribution Gauteng Cluster. The technical evaluation criteria are developed in line with
the Eskom MV/LV cable system standards. The civil scope includes but is not limited to: River
crossing, road crossing, MV cable joint bays and reinstatement of surfaces.
2. Supporting Clauses
2.1 Scope
These technical evaluation criteria cover the minimum technical requirements for civil work to be
conducted on the MV/LV cable system for maintenance purposes.
2.1.1 Purpose
This document was compiled to provide technical evaluation criteria for civil scope of work for MV/LV
cable system to ensure contractor compliance to standard within Eskom Distribution. It is applicable
only for the purpose of performing contractor tender evaluations for the civil work maintenance of
MV/LV cable systems in Gauteng Cluster.
2.1.2 Applicability
This document shall apply for Eskom Distribution, Gauteng Cluster.
2.1.3 Effective date
The effective date of this document is the same as the authorised date.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001, Quality Management Systems
[2] 240-45683927, Compaction Testing on Cable System Installations
2.2.2 Informative
[3] 32-9: Definition of Eskom documents.
[4] 32-644: Eskom documentation management standard.
[5] 474-65: Operating manual of the Steering Committee of Technologies (SCOT).
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX>
underground cable system civil contractors
Revision: 10
Page: 4 of Error! Bookmark not
2.3 Definitions
2.3.1 None
2.4 Abbreviations
Abbreviation Description
DCP Dynamic cone penetrometer
GC Gauteng Cluster
MV Medium voltage
LV Low Voltage
PDE Power Delivery Engineering
POE Portfolio of evidence
PPE Personal protective equipment
PVC Polyvinyl chloride
PPM Power Plant Maintenance
2.5 Roles and Responsibilities
All Eskom employees and/or appointed bodies involved in the qualification process of contractors to
perform civil work shall ensure that the contractors being evaluated meet the requirements of this
standard. Any deviation from these requirements shall constitute non-conformance, unless it was in
advance agreed to by a delegated appointed evaluating team.
All civil work contractors shall ensure that they obtain clarity where required and obtain all supporting
information or documents necessary to comply with this document.
2.6 Process for Monitoring
Acceptance of bidding contractors for the civil work on cable systems shall be based on fully
compliant submissions of documents and proving capability of providing the required service during
equipment/tools and premises evaluations.
2.7 Related/Supporting Documents
Refer to clause 2.2.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX>
underground cable system civil contractors
Revision: 10
Page: 5 of Error! Bookmark not
Provision for civil work on MV/LV underground
cables within Eskom Distribution Gauteng Cluster,
for a period of 60 months on an βas and whenβ
required basis.
Contents: No of
pages
Part C1 Agreements & Contract Data [β]
Part C2 Pricing Data [β]
Part C3 Scope of Work
Provision for civil work on MV/LV underground cables
within Eskom Distribution Gauteng Cluster for a period
Project
of 5 years on an βas and whenβ required basis SECTION (TENDERER)
Clauses of 240- clause description indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Clause 3 pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) X
CLAUSE 4 Category 2 (refer to clause 3.5.-105658000) -
Category 3 (refer to clause 3.5.-105658000) -
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000)
-
Post-contract award (ESKOM)
appointment of contractors or suppliers for the
commencement of work
appointments
3 Baseline Risk Assessment (BRA)
Identification, assessment and management of SHE
risks related to the scope of work
Cell A3: Occupational Health and Safety Baseline risk assessment template
Eskomβs responsibility and commitment is to ensure a safe working environment is in line with
its Safety, Health, Environmental and Quality Policy, along with legislative obligations.
This SHE specification is Eskom the minimum requirements which are required to be met for
the specific contract and for the duration of the contract period by contractors and where
required, the delivery organisation.
The contractor is expected to develop a SHE plan which meets these requirements as
well as all the relevant applicable legislation they conform to.
Eskom in no way assumes the contractorβs legal responsibilities. The contractor is and
remains accountable for the quality and the execution of his/her health and safety
programme for his/her employees and appointed contractor employees.
This SHE specification reflects minimum requirements and should not be construed as all
encompassing.
Note 1: All the requirements listed hereunder are in relation to the contract and do not
supersede or replace any organizational SHE requirements.
Where requirements listed are already in place, then the organisational requirements must be
taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom
and or legislative requirements listed in the SHE specification, then these must be addressed.
2. Supporting Clauses
2.1 Scope
This SHE specification lists the legislative and Eskom requirements and where applicable, any
requirements pertaining to Local Authorities / Municipal by-laws / Environmental legislation
that must be met by the contractor.
Public
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of 54
Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
2.1.1 Purpose
This document will provide a standardised approach to the compilation of SHE specifications
throughout Eskom for contracts, standards and NEC 3 contracts.
2.1.2 Applicability
This SHE specification is applicable to any contracting organisation who intends tendering for
the contract.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] Basic Conditions of Employment Act No .
[2] Occupational Health and Safety Act and Regulations No .
[3] National Environmental Management Act .
[4] National Road Traffic Act .
[5] 32-37 Eskom Substance Abuse Procedure.
[6] 32-136 Contractor Health and Safety Requirements
[7] 240-62196227 Life- saving Rules
[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
[9] 32-727 SHEQ Policy
[10] 32- 418 Working at Heights Procedure
[11] 240-62946386 Vehicle and Driver Safety Management Procedure
[12] 32-520 Risk Assessment procedure
[13] Plant Safety Regulations.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
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240-73416879 Rev 1
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Review Date February 2025
2.2.2 Informative
[1] Tobacco Products Control Act (Updated 2011.05.19)
[2] SANS 1186 Symbolic Safety Signs
[3] Constitution of the Republic of South Africa No
[4] DMN 34-110 Operating A Vehicle Mounted Crane
[5] DMN 34-1981 Excavations.
2.3 Definitions
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Definition Explanation
Appointed contractor Means a contractor appointed by the principal contractor
Baseline risk (32-520) baseline operational risks refer to the health and safety risks
assessment associated with all standard processes and routine activities in the business
Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as
a business under a particular cost-centre number. In the context of this
document and in terms of health and safety, any reference to a BU includes a
defined unit within any Eskom division and its subsidiaries
Client (OHS Act) Eskom representative (Internal β Asset Owner), also referred to as
the contract administrator/custodian or agent or project manager (as defined
in the contract). He/she is the person responsible for ensuring that the works
or services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person (OHS Act) means any person having the knowledge, training, experience,
and qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. )
Contractor (OHS Act) means an employer as defined in section 1 of the Act who
performs contracted work and includes principal contractors
Construction work Any work in connection with
a. the construction, erection, alteration, renovation, repair, demolition or
dismantling of or addition to a building or any similar structure.
b. the construction, erection, maintenance, demolition or dismantling of any
bridge, dam, canal, road, railway, runway, sewer or water reticulation
system or the moving of earth, clearing of land, the making of excavation,
piling or any similar civil engineering structure or type of work.
Consultant means a person providing professional advice
Controlled disclosure controlled disclosure to external parties (either enforced by law or
discretionary)
Duty of care to the (32-136) anybody who causes or has caused or may cause significant
environment pollution or degradation of the environment must take reasonable measures
to prevent such pollution or degradation from occurring, continuing, or
recurring. If such harm to the environment is authorised by law or cannot
reasonably be avoided or stopped, such person must minimise and rectify
such pollution or degradation of the environment
Public
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of 54
Template
240-73416879 Rev 1
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Identifier
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Review Date February 2025
Definition Explanation
Employee (OHS Act) means, subject to the provisions of subsection (2), any person
who is employed by or works for an employer and who receives or is entitled
to receive any remuneration or who works under the direction or supervision
of an employer or any other person
Employer (OHS Act) means, subject to the provisions of subsection (2), any person
who employs or provides work for any person and remunerates that person
or expressly or tacitly undertakes to remunerate him/her, but excludes a TES
(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956
(Act No. )
Environment (32-94) means:
a. the land, water, and atmosphere of the earth;
b. micro-organisms and plant and animal life; and
c. any part or combination of (a) and (b) and the interrelationships among
and between them, and the physical, chemical, aesthetic, and cultural
properties and conditions of the foregoing that influence human health
and well-being
Environmental A detailed plan of action prepared to ensure that recommendations for
Management plan enhancing or ensuring positive impacts and limiting or preventing negative
environmental impacts are implemented during the life-cycle of a project.
This Environmental Management Plan should preferable form part of
Eskomβs Environmental Management System
Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,
specifications, work instructions, guidelines, or manuals
Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an
elevated position, considering the nature of work undertaken, and setting out
the procedures and methods to be applied in order to eliminate the risk
Hazard (OHS Act) means a source of, or exposure to, danger
Hazard identification (OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work being executed or to be executed
Health and safety file (OHS Act) means a file or other record in permanent form, containing the
information required in relation to the contract.
Health and safety plan (OHS Act) means a document plan that addresses hazards identified and
includes safe work procedures to mitigate, reduce, or control hazards
identified
Public
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Template
240-73416879 Rev 1
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Identifier
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Review Date February 2025
Definition Explanation
Health and safety (OHS Act) means a document specification of all health and safety
specification requirements pertaining to associated to a contract, so as to ensure the
health and safety of persons.
Health and safety means comprehensive health and safety requirements for a contract, project,
requirements site, and scope of work. This specification is intended to ensure the health
and safety of persons, both workers and the public, and the duty of care to
the environment. The health and safety requirements must be specific to
each contract, project, site, and scope of work
Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause
serious harm to people
Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational
fitness health practitioner, issued in terms of the regulations, whom shall be
registered with the Health Professions Council of South Africa
Medical surveillance (OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner
Method statement (OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
Organisation may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the
dayβs work and that is attended by all the relevant employees associated with
the work task
Principal contractor (In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager Is a Manager of a department, section or operating/business unit who has
been appointed as part of the Eskom delegation of authority process with the
aim to assist the applicable 16(2) assigned person in executing his/her duties
in terms of the Occupational Health and Safety Act
Public
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240-73416879 Rev 1
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Identifier
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Review Date February 2025
Definition Explanation
Risk assessment (OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site (34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, principal contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider any private person or legal entity that provides any service(s) to Eskom for
compensation
Subsidiary (32-94) an enterprise controlled by another (called the parent) through the
ownership of greater than 50% of its voting stock
Supplier (32-1034)means a natural or legal person who renders a service and may
include the following current or potential supplier vendor, contractor,
consultant
Task (34-227) a segment of work that requires a set of specific and distinct actions
for its completion
Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares
all the tasks at hand and discusses task allocation, the identified risks, and
the control measures with all his/her team members on site before
commencing a specific task and documenting the agreed strategy. (This
shall be done to ensure common understanding of the tasks, risks, and
control measures required.)
The Act (OHS Act) means the Occupational Health and Safety Act No. , as
amended, and the Regulations thereto
Visitor any person visiting a workplace with the knowledge of, or under the
supervision of, an employer.
2.4 Abbreviations
Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
CNC (Eskom) Customer Network Centre
Public
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Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
CR Construction Regulations of the OHS Act
COID Act Compensation for Occupational Injuries and Diseases Act
DMR Driven Machinery Regulations
DoL Department of Labour ( Inspection and Enforcement services β Provincial office)
EAP Employee Assistance Program
EP Emergency Preparedness
ERfW Environmental Regulations for Workplaces
GAR General Administrative Regulations
GSR General Safety Regulations
HCS Hazardous Chemical Substances
LDV Light Delivery Vehicle
LoG (COID) Letter of Good Standing
MSDS Material Safety Data Sheets
NEMA National Environmental Management Act
OHS Act Occupational Health and Safety Act and Regulations,
SACPCMP South African Council for the Project & Construction Management Professions
SABS South African Bureau Standard
SANS South African National Standard
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2.5 Roles and Responsibilities
2.5.1 Commitment
Visible commitment is essential to providing a safe work environment. Managers, supervisors
and employees at all levels must demonstrate their commitment by being proactively involved
in the day to day operations, in particular the Occupational Health and Safety aspects of any
project / contract. Legislation requires that each employee must take reasonable care of
themselves and their fellow workers, from management level down to the lowest employee
level.
2.5.2 Principal contractors and appointed contractors
Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any
appointed contractors. Where some of the listed do not apply to both, then the specific
responsibilities will be listed and titled. The contractors shall:
1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that
form part of the OHS Act and Regulation 7 of the Construction Regulations.
2. The principal contractor must notify the provincial director of the Department of Labour
in writing of all construction work if it falls within the scope of Regulation 4of the
Construction Regulations (if this has not been arranged and or done by the
client/agent);
3. Carry accountability and responsibility for the safety and health of their employees and
their appointed contractors within their working area, as contemplated by section 37(2)
of the OHS Act;
4. Shall keep a record of all employees including the appointed contractor employees,
including date of induction, relevant skills and licenses and be able to produce this list
at the request of the Eskom Project Manager.
5. Ensure that all their appointees are made aware of their accountabilities and
responsibilities in terms of their appointment and that they advise and assist these
appointees in the execution of their duties.
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6. Ensure that the minimum legislative, regulatory and Eskom SHE requirements are
complied with on all work sites.
7. Give the Eskom project managers and line managers / responsible managers their full
participation and cooperation.
8. Compile a SHE (health and safety) file where all relevant health and safety records
must be kept for each work site.
9. The principal contractor must hand over a consolidated (to include any appointed
contractors files) health and safety file to the Eskom project manager on completion of
the project. This is to include all drawings, designs, lists of materials used and other
applicable information about the completed project, as well as the list of appointed
contractors, the agreement, and the type of work completed.
10. Contractors must hand over a consolidated (to include any appointed contractors files)
health and safety file to the principal contractor on completion of the project. This is to
include all drawings, designs, lists of materials used and other applicable information
about the completed project, as well as the list of appointed contractors, the
agreement, and the type of work completed.
11. The principal contractor must provide the project manager with a certified copy of
his/her Compensation Commissionerβs valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractorβs company. Similarly, the principal contractor must provide the Eskom
project manager with all the valid letters of good standing from their appointed
contractors.
12. Contractors must provide the principal contractor with a certified copy of his/her
Compensation Commissionerβs valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractorβs company.
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13. Appoint competent staff to perform the project work and ensure that all employees are
trained in the health and safety aspects relating to such work and that the employees
understand the hazards associated with all other work being carried out on the project.
14. Ensure that all employees are conversant with all relevant work procedures and that
they adhere to such procedures. Similarly (without removing the appointed contractorsβ
responsibilities), ensure that their appointed contractors and their employees are
conversant with all relevant work procedures and that they adhere to such procedures.
15. Co-ordinate the activities of all the appointed contractors in the interests of safety and
health;
16. Ensure that potential contractors (whom they intend appointing) submitting tenders
have made detailed provision for the cost of safety and health measures throughout
the project.
17. Stop his /her employees and any appointed contractors if project work is not in
accordance with the health and safety plan or if such work poses a threat to the health
and safety of persons or a risk of degradation to the environment.
18. Take reasonable steps to ensure cooperation between all their appointed contractors.
19. Only appoint contractors to do work, if satisfied that the contractor has the necessary
competencies and resources to perform the work safely.
20. Appoint full-time competent employees in writing to supervise the performance of all
specified work throughout the contract period.
Note 2: No work may commence and or continue without the presence of the appointed project
manager or project supervisor during performance of the contracted work.
21. Ensure that the supervisor or manager do not supervise work on any site other than
the site for which such supervisor has been appointed for.
Note 3: In determining the number of appointed competent supervisors, the nature and scope of work
being performed, shall be taken into consideration.
Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction
supervisor, the construction supervisor may supervise more than one site.
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22. Appoint a full or part time safety officer or construction safety officer (registered with
SACPCMP) in writing.
23. Not victimise or dismiss employees, by virtue of the employees divulging health and
safety information or suspecting such information has been divulged, in the interests
of health and safety requirements;
24. Follow a process of disciplinary action if any of their employees or their appointed
contractor employees have transgressed any of the requirements of the health and
safety specification, safety and health plans, site rules or any other requirements.
25. Ensure that all appropriate precautions are taken to protect persons (visitors, members
of the public, and other contractors) present at work or in the vicinity of a construction
site against all risks that may arise from such site.
26. Before the commencement of any work, conduct risk assessments which shall include
public safety. This should be done by a competent person appointed in writing with a
view to identify hazardous and potentially hazardous work operations.
27. Ensure that pre-task risk assessments are conducted and documented daily and prior
to the starting of any new task, irrespective of whether it is a repetitive task or not.
28. Take prime responsibility for all aspects of environmental management associated with
the project activity for which they are responsible.
29. Provide any appointed contractor who is making a bid or is appointed to perform work
on Eskomβs behalf, with the relevant sections of the documented Eskomβs SHE
Specification.
30. Principal contractors are required to approve appointed contractorβs health and safety
plans if they meet all the requirements.
31. Must ensure that an organisation medical surveillance programme for the duration of
the contract is in place and maintained.
32. Prior to having pre-employment and periodic medicals fitness examinations
conducted, person/man job specifications must be compiled and handed to the
occupational health practitioner.
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33. Ensure that pre-employment, periodic and exit medicals are carried out on their
employees. Medical assessments must be conducted by a registered Occupational
Health Practitioner. During the pre-employment medical, where employees will be
required to work at heights, they will also be required to undergo the required employee
physical and psychological fitness examinations.
34. Ensure, prior to the commencement of construction work, that all persons involved in
the project work, as well as the appointed contractors, have received a health and
safety induction training session. Similarly, ensure that all visitors to site undergo the
siteβs induction training.
35. Ensure, prior to the commencement of construction work or contracted work, that all
their employees involved in the project work, as well as the appointed contractors,
have received task-specific training.
36. Issue risk-based personal protective equipment (PPE) as a measure of last resort to
their employees, inspect such equipment regularly and ensure recipients of PPE are
trained in the proper use, care and where necessary, the maintenance of PPE;
Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they
will be held responsible for the provision and wearing PPE.
37. Erect their own site huts, temporary buildings, storage areas, toilets, fencing, and any
other structure as may be required. Any such structures shall be positioned and
erected in compliance with any instructions from the Eskom project manager and the
relevant site safety and fire prevention requirements;
38. On completion of the work remove all structures erected by them, and where required
by law rehabilitate the environment.
39. Where performing work with the environment, ensure that minimal damage is done
and that where an Environment Management Plan is in place, then adhere to the plan.
40. Respect the rights of land owners/lessors and the preservation of their registered
activities;
41. Must have a substance abuse program which must be in line with the requirements of
the OHS Act.
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42. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on the work sites.
Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence
of alcohol or any other intoxicating substance whilst performing work for them or on any work site.
43. Ensure that all equipment and tools used comply with OHS Act requirements with
respect to condition, use, care, storage, maintenance, and the management of these;
44. Ensure that all incidents are reported and investigated timeously by competent incident
investigators.
45. Be involved in all of their appointed contractorβs investigations.
46. Establish health and safety committees, hold such committee meetings on all sites,
and ensure that appointed contractors participate in their health and safety meetings.
47. Chair their own health and safety committee meetings and record such meetings.
48. Appoint sufficient number of health and safety representatives in terms of legislative
requirements and ensure that the appointed contractors appoint health and safety
representatives for their work sites.
49. When appointing contractors, advise the project manager in writing timeously and
obtain his/her approval prior to them commencing work.
50. Shall keep a record of all employees including the appointed contractorβs employees,
including date of induction, relevant skills and licenses and be able to produce this list
at the request of the Eskom Project Manager.
2.5.3 Construction Managers/ Contract Managers
Note 1: No work may commence and or continue without the appointed supervisor or manager
during the performance of the contracted work.
1. Not supervise construction work on any construction site other than the site they have
been appointed to supervise;
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2. Assist the contractor and/or the appointed safety officer in conducting site induction
training for new staff and site visitors;
3. Instruct and train all employees under their control on any hazardous and related work
procedures, before any work commences and thereafter, at such times as may be
determined by a risk assessment;
4. Ensure that the minimum legislative and Eskom SHE requirements are complied with
on all work sites;
5. Stop any construction work that is not in accordance with the safety and health plan or
if such work poses a threat to the safety and health of persons or a risk of degradation
to the environment;
6. Ensure that risk-based personal protective equipment (PPE) has been issued and
employees wear/use the PPE as instructed.
7. Inspect such PPE on a regular basis and record the inspections;
8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor.
11. Ensure that employees under their control are conversant with all relevant work
procedures and that they adhere to such procedures;
12. Before the commencement of any work, where possible, assist in the conducting of
risk assessments and ensure that appropriate mitigating measures have been
considered and implemented.;
13. Ensure that daily or pre-task risk assessments are conducted and documented daily
and prior to the starting of any new task, irrespective of whether it is a repetitive task.
Ensure that the team are involved in the abovementioned risk assessments;
14. Hold tool box talks at the start of each day/ task to discuss health and safety issues as
well as confirming the requirements of the daily risk assessments;
15. Ensure that all appropriate precautions are taken to protect persons (visitors, members
of the public, and other contractors) present at work or in the vicinity of a construction
site against all risks that may arise from such site.
16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management;
17. Ensure that all equipment and tools used on site comply with OHS Act requirements
with respect to condition, use, care, storage, maintenance, and the management of
these.
18. Ensure that they and their contractor managers give clear and unambiguous
instructions for the project work, to the employees for whom they are responsible for.
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19. Not victimise their employees by virtue of their employees divulging health and safety
information or suspecting such information has been divulged, in the interests of health
and safety requirements (reference β section 26 of the OHS Act).
20. Where any work is performed which involves the environment, ensure that minimal
damage is done to the environment and that where an Environment Management Plan
is in place, then the plan adhere to the plan.
21. Stop any employee or contractor from performing construction work which is not in
accordance with the principal contractorβs and or appointed contractors health and
safety plan which poses a threat to the health and safety of persons.
2.5.4 Contractor site supervisor or Contract Supervisor
Must:
1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required
statutory and Eskom project requirements;
3. Inspect all work done by the Contractors to ensure adherence to Eskomβs standards
and specifications
4. Conduct follow-up inspections to ensure findings are closed out and preventative
action is in place.
5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent
results
7. Ensuring a Safe working environment is established and maintained by the contractor
for the elimination of unsafe acts by all people whilst on the project site.
8. Discuss all SHE related problems with the relevant contractor management timeously
in the first instance and thereafter the Eskom project manager in the second instance
relating to procedure requirements, non-conformanceβs identified, corrective actions,
audits and inspection schedules.
9. Ensuring that quality records are maintained in accordance with legislative and Eskom
requirements;
10. Continual liaison between the principal contractor, appointed contractors and
employees.
11. Ensures that employees and appointed contractors are aware of latest standards,
procedures, work instructions and safety regulations issued by Eskom:
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12. Conduct site Inspections for compliance to SHE requirements and compiles the
relevant inspection reports.
13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee
meetings.
15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are competent
to perform the tasks assigned.
18. Issue site instructions on behalf of the principal contractor where and when the
appointed contractors deviate from safety requirements.
19. Assist the principal contractor with the handing over process, in particular the SHE file
and relevant documentation.
2.5.5 Employees
Must:
1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employerβs as well as legislative and
Eskom requirements;
3. Familiarise themselves with their responsibilities during induction and awareness
training sessions, some of which are:
a. familiarising themselves with their workplaces and safety and health procedures;
b. working in a manner that does not endanger them or cause harm to others;
c. ensuring that the work area is kept tidy;
d. reporting all incidents and near misses;
e. protecting fellow workers against injury by performing job observations;
f. reporting unsafe acts and unsafe conditions;
g. reporting any situation that may become dangerous; and
h. carrying out lawful orders and obeying safety and health rules;
4. Who become aware of any person disregarding a safety notice, instruction, or
regulation, immediately report this to the person concerned. If the person persists,
stop that person from working, and report the matter to contractor management and/or
Eskomβs project manager or supervisor immediately.
5. Not damage, alter, remove, render ineffective, or interfere with anything that has been
provided for the protection of the site or for the health and safety of persons this
includes any guarding of machinery or equipment.
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6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure
routes. Where reflective jackets/bibs are required to be worn, wear them.
8. Be subjected to any disciplinary action, if having transgressed any of the requirements
of the health and safety site rules, Eskom requirements, company requirements, or
legislative requirements.
9. Avoid any act that may endanger their own health and safety or that of fellow
employees, members of the public, or visitors who may be affected by their acts and/or
omissions at work.
10. Have the right to obtain proper information from their employer regarding health and
safety risks and measures related to the work processes.
11. Use facilities placed at their disposal and not misuse anything provided for their own
protection or that of others.
12. Have the right to remove themselves from danger when they have good reason to
believe that there is an imminent and serious danger to their health and safety and
have the duty to inform their supervisor immediately of such danger.
13. Report to their supervisor (in the first instance), the principal contractor (in the second
instance), and/or the Eskom project manager, any substandard acts and/or conditions
that have come to their attention and that have not been rectified or acted on by their
contractor management timeously.
14. Have the right and the duty at any workplace to participate in ensuring healthy and
safe working conditions, to the extent of their control, over the equipment and methods
of work adopted.
15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the grounds
of health, safety, and environmental concerns.
18. When given instructions, understand the instructions and be permitted to clarify those
instructions.
2.5.6 Contractor Health and Safety officer
1. Promote a SHE culture within the organisations involved in the project / contract.
2. The contractorβs safety and health officer shall assist in the control of all health and
safety-related matters on the sites.
3. Be involved in the developing the project SHE plan and SHE policy.
4. Be in constant liaison and cooperate with Eskomβs SHE professionals responsible for
providing them with a health and safety service.
5. Ensure that this SHE specification is adhered to by his/her principal contractor and is
submitted to any appointed contractors.
6. Conduct audits and inspections of all work sites for the duration of the project.
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7. Be involved in the organisations incident investigations when required.
8. Participate in the organisationβs statutory and non-statutory health and safety
committees meetings.
9. Conduct organisational, site and visitor induction training.
10. Stop any employee or contractor from performing construction work which is not in
accordance with the principal contractorβs and or appointed contractors health and
safety plan which poses a threat to the health and safety of persons.
11. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management.
12. Make themselves available and ensure co-operation of employees under their control
to undergo breathalyser and drug testing while entering and/or being on any Eskom
work site by Eskom.
13. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor;
14. Carry out frequent behaviour observations of employees under their control at least
monthly and any appointed contractors on instructions of their contractor.
2.6 Related/Supporting Documents
Eskom OHS Act section 37 (2) agreement to be signed at procurement during the signing of
the NEC contract, it is the responsibility of the project manager to ensure that the 37(2)
agreement is signed and a copy be kept in the contractor file at procurement.
3.1 Scope of work
A copy of the scope of works must be retained by the contractor.
Note: The contractor who will be awarded this contract will be known as the βprincipal contractorβ and
any contractor appointed by the principal contractor will be known as the βappointed contractor.
The work comprises of (but not limited to):
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drilling
shoring;
drilling
shoring;
drilling
shoring;
3.2 Legal Compliance
3.2.1 Section 37(2) (Legal) Agreement
A section 37(2) agreement must be signed between Eskom and the principal contractor at the
time of awarding the contract. The principal contractor must ensure that a section 37(2)
agreement is compiled between the principal contractor and all their appointed contractors for
the contract.
The original copy of the section 37(2) Agreement must be retained by the contractor and a
copy retained by the responsible project manager.
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A copy of all the agreements must form part of the respective contractorβs SHE file.
3.2.2 Hazardous work by children (Child Labour)
The constitution of the Republic of South Africa, in the βBill of Rightsβ is clear on the rights of
children, especially when it comes to:
1. being protected from exploitative labour practices;
2. not to be required or permitted to perform work or provide services that
i. are inappropriate for a person of that childβs age; or
ii. place at risk the childβs well-being, education, physical or mental health or spiritual,
moral or social development;
and the Basic Conditions of Employment Act, Chapter six Section 43 βProhibition of
employment of childrenβ.
Before resorting to the use of child labour, due consideration must be given to the rights of the
child in terms of the constitution. Where work is being performed which is not prohibited in
terms of the constitution, then such work must be conducted in terms of the OHS Act
βRegulations on Hazardous Work by Children in South Africaβ with emphasis on paragraph 2
Purpose and Interpretation. Eskom does not condone the use of child labour and therefore all
effort must be exercised and child labour should not be used.
3.2.3 OHS Act
The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and
regulations which will be available to all employees.
3.2.4 Legislative compliance
All contractors will comply with all the legislation pertaining to this contract being:
The principal contractor and all appointed contractors will comply with all the legislation
pertaining to this project being:
Rights).
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3.3 Eskom Requirements
All contractors shall, before commencement of the project ensure that all their employees are
familiar with the relevant Eskom SHE documentation that is applicable to contract services.
3.4 Notification of Construction Work
Unless otherwise contractually agreed upon, the principal contractor must notify the relevant
provincial director of the Department of Labour of the intention of carrying out any construction
work as defined in Construction Regulation 4 of the Act. The notification form of construction
work is listed as an annexure to the construction regulations of the OHS Act. A copy of the
notification letter sent to the DoL shall be forwarded to the Project Manager on the same day
as sent to the DoL. A copy of the letter and their approval must be kept in the SHE file. When
the DoL provide a letter of approval, a copy of the approval must be sent to the Eskom Project
Manager and a copy filed in the SHE file.
3.5 SHE Policy
SHE policy is a statement of intent and a commitment by the organisationβs CE and senior
management in relation to the relevant SHE roles and responsibilities, the achievement of
their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.
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240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
The principal contractor and all appointed contractors, if already not in place, will be required
to compile an organisational SHE policy in line with their SHE responsibilities. The policy must
be signed by the organisationβs CE or the appointed assistant to the CE OHS Act Section
16(2). The policy must be displayed in a prominent place within the workplace. A copy of the
policy must be filed in the contractor SHE files and attached as an annexure in the SHE Plan.
3.6 Coid
The principal contractor and all his/her appointed contractors shall be registered with an
appropriate employment compensation commissioner and have available a valid letter of good
standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that
the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the
contractor SHE files.
3.7 Costing for SHE within the Project
The costing for SHE must be itemised based on the overall scope of the project (i.e.) Training,
provision of PPE, safety equipment purchases etc.
3.8 Statutory Appointments
For the duration of the contract, the principal contractor and all appointed contractors shall
appoint competent employees who will meet the requirements of the OHS Act. Where
appointments are made, contractors shall ensure that the appointees have been suitably
trained and or informed of their responsibilities before getting them to accept such
appointment. The relevant statutory appointments shall be made in accordance with the
requirements of the OHS Act which includes the requirement of a competent person being
appointed in the relevant roles. The statutory appointments should include but not limited to
the following:
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Substances Co-coordinator
subcontractors)
Plan
Operator
construction sites
Construction sites
3.9.1 Non-statutory appointments
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
3.9 Eskom Life-saving Rules
1. Eskom views health and safety in high esteem and encourages that any organisation
who performs work for Eskom in Eskom adopt the same view.
2. Five Life-saving rules have been developed that will apply to all Eskom Employees,
agents, consultants, and contractors. Failure to adhere to these rules by any Eskom
employee or employee of a Principal Contractor or appointed contractor will be
considered a serious transgression. These rules are being implemented to prevent
serious injury or death of any employee, labour broker or contractor working in any
area within Eskom.
3. If any contractual work will be performed on any Eskom premises (including delivery
of any product), then the rules shall be obeyed by any contractor and their employees.
The rules are:
Rule description of rule
Open, isolate, test, earth, bond, and/or insulate before touch
Rule 1
( That is plant, any plant operating above 1000 V)
Hook up at heights
Rule 2 Working at height is defined as any work performed above a stable work surface or
where a person puts himself/herself in a position where he/she exposes himself/herself
to a fall from or into.
Buckle up
Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:
Unless the driver and all passengers are wearing seat belts.
Be sober
Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on
duty
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Permit to work
Rule 5 Where an authorisation limitation exists, no person shall work without the required
permit to work.
Eskom will take a stance of zero tolerance on these rules.
Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to
serious disciplinary action, which may include dismissal.
This is to ensure that every person who works on or visits an Eskom returns home safely
to his or her family.
3.10 Substance Abuse
1. Alcohol and substance abuse poses a significant threat to any business, more so in
industrial incidents and the driving of vehicles. Eskom is therefore, entitled to take
reasonable steps to ensure that intoxicated persons are identified and prevented from
entering Eskom.
2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.
3. The alcohol and drug permissible level is 0%.
4. All contractors shall comply with Eskomβs procedure 32-37 (βSubstance Abuse
Procedureβ), taking in to account that this is an Eskom Life-saving Rule number 4: BE
SOBERβ), this means anyone entering the Eskom will be subjected to ad hoc alcohol
testing.
5. Contractors are encouraged to compile their own manual and to carry out regular
alcohol testing of their own employees. The legislative alcohol level is deemed to be
zero.
6. Test records must be treated as βConfidentialβ and filed in the employeesβ personal
file.
3.11 Contractor organisational Structure
3.11.1 Principal Contractor Organogram
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Provision for civil work on MV/LV underground cables within Eskom Distribution Gauteng Cluster.
Civil Scope of Work:
1.) P&Gs and Pre-construction related activities. (Specialised barricading, trench covers and traffic
control.)
2.) River crossing, road crossings and embankment support. (Pipe jacking with sleeves, Directional
drilling with sleeves, earth retention and soil erosion mitigation.)
3.) MV cable joint bays (Road cutting; excavation, importing and backfilling of soil; rock blasting;
shoring; cable route markers.)
4.) Reinstatement (Road, paved, concrete, lawn surfaces; fences.)
The amount of work that the contractors will be required to do.
the MV and LV cable breakdowns for the Cluster to manage the risks.
bulleting machine and etc, are available when required or necessary.
19/02/2025
DTI Threshold
All steel work 100%
Electrical Cables 90%
Concrete/ building material 100%
Concrete poles 100%
Steel Products and Components for Construction 100%
Line hardware 100%
Power line hardware 100%
Joining connecting components 100%
Plastic Pipes & Fittings 100%
Assembly and Testing of full built unit 100%
NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule)
are therefore mandatory for contract award.
Confidential
Payment Terms: payment terms as stipulated hereunder when
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed
No specific requirements found
CSD number to gain access to
CSD report or as per certificate/affidavit provided
CSD number/CSD report) must be provided at the closing date and time for
CSD number or B-BBEE certificate/affidavit will need to be
joint venture agreement indicating percentage shareholding per entity
ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE [ Safety As per Safety requirements attached separately β Quality As per Safety requirements attached separately β Other safety/quality As per Safety/Quality requirements attached β documents as separately required per scope of works Environmental As per Environmental requirements attached β separately Due As per Financial requirements attached separately β Diligence/financial analysis DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical Attached Separately β [required for evaluation /scoring] Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, membersβ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.
Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031
Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the membersβ resolution is annexed to this Form. Signed: Date: Name: Position
Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031
Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required.
Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Name: Position:(Sole Proprietor) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031
Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Signed: Date: Name: Position: NOTE: The table below must also be fully completed by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the Invitation to Tender / RFP Content List, and that each document is complete. ο¨ Or: Incorrect or incomplete for the following reasons: ο¨ Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below
We agree to provide the cataloguing information as described in the Invitation to Tender ο¨
We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number] ο¨ __________
We do not intend to provide the required cataloguing information for the reasons stated hereunder: ο¨
We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position. ο¨ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, Β© copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender (ITT).docx Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Invitation to Tender/Request for Proposal No: ____________________ Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory
This document contains the technical evaluation criteria for civil work on MV/LV cable system contractors in Eskom Distribution, Gauteng Cluster. The evaluation methodology consists of two stages namely 1) the submitted documentation evaluation and 2) premises evaluation where equipment and tools are confirmed. The technical evaluation exercise is performed by the Eskom evaluating representatives. The initial part of the evaluation starts when submissions are opened and assessed for the first time. The submitted documents will be evaluated against the mandatory and scoring technical evaluation criteria as stated in clauses 3.1.1 and 3.1.2 respectively. Should a tenderer fail to meet any one of the mandatory requirements as indicated in 3.1.1, then they will automatically be disqualified. The documentation evaluations are meant for establishing if all the key tender deliverables are met with regard to the civil work performed on MV/LV underground cable system. The second part of the evaluation is the verification of tender documentation submissions that takes place at the tendererβs premises as per clause 3.2. Each contractor has to pass the mandatory evaluation as well as achieve a minimum score of 85% in the scoring phase of the documentation evaluation as stipulated in 3.1.2 in order to qualify for premises evaluation. Any score below 85% will result in immediate disqualification. At the end of the premises evaluation, the Eskom evaluating representative(s) will list all the deviations and identified risks, if any. The representatives will conduct a formal discussion of the deviations and risks in line with stipulated Eskomβs requirements with the tenderer. The tenderer that fails to demonstrate the 85% compliance on tables 1 and 2 at the premises evaluation will be disqualified. 3.1 Evaluation criteria The technical evaluation criteria comprise mandatory and scoring phases. 3.1.1 Table 1: Technical Evaluation Criteria for civil work on MV/LV cable system Contractors: Mandatory Requirements TASK / MEASURE Acceptance: Criteria Yes/No Provide proof of companyβs registration for Eskom PDE website access. Submit a signed copy of the provided tools and equipment list in Annexure A used for civil work on MV & LV cable systems, indicating if the tools and equipment are owned or hired. Provide a copy of a signed company procedure of how soil compaction is measured. Provide valid certified copies of training (refer Annexure C) CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 6 of Error! Bookmark not TASK / MEASURE Acceptance: Criteria Yes/No Provide an affidavit of the team leader, completed by the resources named on the certificates and certified by a Commissioner of Oaths. This affidavit must confirm that the team leader works for the tendered company. 3.1.2 Table 2: Technical Evaluation Criteria for MV/LV Civil Contractors: Scoring TASK / MEASURE Criteria Source of evidence Weighting Provide proof/confirmation and history of at least 5 excavation/civil work performed by your companyβs qualified personnel, related to the following scope: The civil scope includes but is not limited to: River Appointment letter Order crossing, road crossing, MV/LV cable joint bays, 5- 1 point number/task orders or reinstatement of surfaces per order completion certificates The above required project references shall indicate and provide the project name, customer name, customer contact details, the operating voltage, year of execution, total length of excavation. Clearly written technique used when doing soil Method statement for soil compaction and testing. 10 compaction and compaction results Equipment and tools list NB: There will be penalties if tools and equipment are Print and complete the hired. Hired equipment and tools will be awarded 70% of provided tool/equipment list the total points. All equipment and tools that have (star) 50 on Annexure A and sign, or need to be owned and not hired by suppliers. If these hiring letter equipment and tools are hired, the supplier will be scored zero. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 7 of Error! Bookmark not TASK / MEASURE Criteria Source of evidence Weighting 20 β 10 Vehicles, proof of ownership (LDV, Transporter) points for All vehicles that have (star) need to be owned and not Print and complete the LDV and hired by suppliers. If these vehicles are hired, the supplier vehicle list on Annexure B 10points will be scored zero and sign Vehicle documents for Transporte r 5 β 2.5 points for Suitable PPE for all staff (registers signed by each register Signed PPE register employee) and PPE Matrix. and 2.5 points for matrix Proof of physical address Company premises (office and storage). (e.g. municipality 5 statements, etc.) In what manner do you deal with external authorityβ/utilityβs Companyβs internal 5 services. (e.g. Road agencies, Water services, procedure Telecommunication services etc.)? State how the required paperwork is completed before and after the work is completed. TOTAL 100 3.2 Premises evaluation The following will be checked at the contractorβs premises
Owned vehicles and their documents
Owned tools
Owned equipment
List of hired tools and equipment and their hiring letters (hiring letters should indicate that the tools and equipment will be available 24/7)
Proof of employment for personnel with submitted certificates (e.g. employment contracts etc.)
General housekeeping (e.g. how tools and equipment are kept) CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 8 of Error! Bookmark not
Acceptance This document has been seen and accepted by: Name Designation Sylvester Barei Snr Manager Maintenance and Operations David Mnqwazana Specialised Maintenance and Support Manager Mlondolozi Limaphi Manager: Power Plant Maintenance Mphathutshedzeni Mudau Manager: Technical Support
Revisions Date Rev. Compiler Remarks November 2028 2 P Bopape New document. It has been compiled in order for Gauteng Cluster to conduct technical evaluations on MV/LV civil work contractors.
Development Team The following people were involved in the development of this document
Phenny Bopape PEA (PPM)
Thapelo Mathiba Engineer (PPM)
Mphathutshedzeni Mudau Manager (TS)
Acknowledgements None CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 9 of Error! Bookmark not Annex A β Tools and Equipment list Tools/Equipment QTY Owned/Hired Rating
Steel/plastic barricading as per construction 10 regulations. Minimum of 50 meters. Road crossing steel plates (with hoisting 7 equipment) β Heavy vehicular traffic.
Trench crossing walkways for pedestrians / 7 light vehicular traffic (driveways etc.)
Road traffic signage (road 10 works/construction ahead, lane closed/road narrowing, detour, no through road, road closed, chevrons, stops signs, flag men, Stop/go, etc.)
Hand excavation tools (picks, beaded 10 spades, etc.) 2 beaded minimum. Mechanical excavator (machine) (e.g. TLB). 10 Rock drills (for boulder busting). 5 Pipe jacking equipment, rock blasting 5 Directional drilling machines 10 Compressors. 10 Jackhammers. 10 Tar (asphalt) / concrete road surface cutter 10 (angle grinder). Bulleting machine 10
Hand compacting tools (stampers). 5 Mechanical compacting machinery 6 ('rammer'/'wacker'). Mechanical compacting roller (e.g. 'Bomag'). 10 Soil compaction testing equipment (DCPs). 10
Soil sieve of 12mm mesh size 5 CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 10 of Error! Bookmark
A.C. (230V) generators (for lighting, 10 bentonite mixing equipment, etc.).
Lighting equipment (for joint bays etc.), min 2 2 sets. Submersible water pump. 5 Signature:______________________________________Date:____________________________ CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 11 of Error! Bookmark Annex B β Vehicles list Vehicles QTY Registration number Owned/Hire
LDVs Transport for personnel (7 seater minibus/ 2 Double cabs Signature:______________________________________Date:____________________________ CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX> underground cable system civil contractors Revision: 10 Page: 12 of Error! Bookmark Annexure C β POE Checklist Mandatory Requirements: Portfolio of Evidence Valid No Minimum Valid certificates required Yes No 1 First Aid Level 2 2 Basic Fire fighting Supervision of People in Hazardous Areas (ELW 001) (From Eskom Accredited training Providers) 4 Occupational Medical certificate 5 Risk Assessment & Pre-Task Planning PRE 002 6 ORHVS Level 2 HVO 2 (From Eskom Accredited training Providers) 7 LV Operating Regulations (LVOR 001) 8 Equipotential Earthing Level 2 (OL2 02(From Eskom Accredited training Providers) 9 Environmental awareness 10 Construction Regulation Relevant Electrical Qualification or Fundamentals of Electricity 12 OHS Act Overview Company name: Name of employee: Title: Signature: Date: CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.
Appointment letters & SHE Competency
appointment letters (signed by employee & employer)
Central Supplier Database
Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding
Points Allocation: 0 points
B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price
quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this
may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.
Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following link:
www.csd.gov.za
βproof of B-BBEE status level of contributorβ means-
(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act
1.3 Tender returnables
The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.
Note the following: -
These returnables are required to be completed, signed (if required on the returnable) and submitted with
the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or
submitted by tender closing, the tenderer will be disqualified.
These returnables are required to be completed, signed (if required on the returnable) and submitted with
Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with
incomplete information or without a required signature, the Procurement Practitioner will, in writing,
Controlle
{"closingDate":"03 June 2026","closingTime":"10h00 AM","briefingSession":"{\"date\":\"11 June 2026\",\"time\":\"10H00\",\"venue\":\"ion A non-compulsory clarification meeting with representatives of\",\"is_compulsory\":true}"}
{"name":"MS teams","email":"[email protected]","phone":"0821811742","department":null,"address":"r which may be"}
Cell D1: GAUTENG OPERATING UNIT: ENVIRONMENTAL SCOPE OF WORKS FOR SPECIFICATION
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to βuploadβ their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be βdroppedβ or βuploadedβ. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 Whatβs New
A new functionality to βadd closed tendersβ. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on βResend Verification Emailβ
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click βVerify OTPβ button, to resend OTP click on βResend OTPβ
button
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred βRef Noβ
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
10. Click on βCreate New Submissionβ button to submit required Tender documents
11. Landing page once clicked on βCreate New Submissionβ button. Take note of the
mentioned disclaimers.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
12. To submit tender documents, click on βAdd fileβ button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on βUploadβ button, Fig5.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on βUploadβ button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making βFinal Submissionβ by clicking on βFinalize
Submissionβ button.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
15. Click on βFinalize Submissionβ button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once βFinalize Submissionβ button is clicked the pop-up message confirming the submission
will pop-up
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
17. Click on βFinalise and Close Submissionβ button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
βNo, continue adding filesβ button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on βMy Submissionsβ menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on βView Submissionβ button
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
Β© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select βEdit Registrationβ on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on βUpdateβ button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click βLog outβ on the dropdown next to your name
Fig1.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click βForgot your passwordβ Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or βReset Passwordβ button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on βReset Passwordβ button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
Β© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
Β© 2023 Eskom of 19
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Business evaluation and analysis services
Annexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tendererβs particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary Annexure G2 Y
Schedule
Annexure D Imported Content Declaration β Supporting Annexure G3 Y
Schedule to Annexure C
Annexure E Local Content Declaration- Supporting Annexure G4 Y
Schedule to Annexure C
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9 *
This document has been developed to set the standard technical evaluation criteria to be used when
evaluating tender submissions by basic civil work contractors for MV/LV underground cable system
in Eskom Distribution Gauteng Cluster. The technical evaluation criteria are developed in line with
the Eskom MV/LV cable system standards. The civil scope includes but is not limited to: River
crossing, road crossing, MV cable joint bays and reinstatement of surfaces.
2. Supporting Clauses
2.1 Scope
These technical evaluation criteria cover the minimum technical requirements for civil work to be
conducted on the MV/LV cable system for maintenance purposes.
2.1.1 Purpose
This document was compiled to provide technical evaluation criteria for civil scope of work for MV/LV
cable system to ensure contractor compliance to standard within Eskom Distribution. It is applicable
only for the purpose of performing contractor tender evaluations for the civil work maintenance of
MV/LV cable systems in Gauteng Cluster.
2.1.2 Applicability
This document shall apply for Eskom Distribution, Gauteng Cluster.
2.1.3 Effective date
The effective date of this document is the same as the authorised date.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001, Quality Management Systems
[2] 240-45683927, Compaction Testing on Cable System Installations
2.2.2 Informative
[3] 32-9: Definition of Eskom documents.
[4] 32-644: Eskom documentation management standard.
[5] 474-65: Operating manual of the Steering Committee of Technologies (SCOT).
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX>
underground cable system civil contractors
Revision: 10
Page: 4 of Error! Bookmark not
2.3 Definitions
2.3.1 None
2.4 Abbreviations
Abbreviation Description
DCP Dynamic cone penetrometer
GC Gauteng Cluster
MV Medium voltage
LV Low Voltage
PDE Power Delivery Engineering
POE Portfolio of evidence
PPE Personal protective equipment
PVC Polyvinyl chloride
PPM Power Plant Maintenance
2.5 Roles and Responsibilities
All Eskom employees and/or appointed bodies involved in the qualification process of contractors to
perform civil work shall ensure that the contractors being evaluated meet the requirements of this
standard. Any deviation from these requirements shall constitute non-conformance, unless it was in
advance agreed to by a delegated appointed evaluating team.
All civil work contractors shall ensure that they obtain clarity where required and obtain all supporting
information or documents necessary to comply with this document.
2.6 Process for Monitoring
Acceptance of bidding contractors for the civil work on cable systems shall be based on fully
compliant submissions of documents and proving capability of providing the required service during
equipment/tools and premises evaluations.
2.7 Related/Supporting Documents
Refer to clause 2.2.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Technical evaluation criteria for civil work on MV/LV Unique Identifier: <240-XXXXXXXX>
underground cable system civil contractors
Revision: 10
Page: 5 of Error! Bookmark not
Provision for civil work on MV/LV underground
cables within Eskom Distribution Gauteng Cluster,
for a period of 60 months on an βas and whenβ
required basis.
Contents: No of
pages
Part C1 Agreements & Contract Data [β]
Part C2 Pricing Data [β]
Part C3 Scope of Work
Provision for civil work on MV/LV underground cables
within Eskom Distribution Gauteng Cluster for a period
Project
of 5 years on an βas and whenβ required basis SECTION (TENDERER)
Clauses of 240- clause description indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Clause 3 pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) X
CLAUSE 4 Category 2 (refer to clause 3.5.-105658000) -
Category 3 (refer to clause 3.5.-105658000) -
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000)
-
Post-contract award (ESKOM)
appointment of contractors or suppliers for the
commencement of work
appointments
3 Baseline Risk Assessment (BRA)
Identification, assessment and management of SHE
risks related to the scope of work
Cell A3: Occupational Health and Safety Baseline risk assessment template
Eskomβs responsibility and commitment is to ensure a safe working environment is in line with
its Safety, Health, Environmental and Quality Policy, along with legislative obligations.
This SHE specification is Eskom the minimum requirements which are required to be met for
the specific contract and for the duration of the contract period by contractors and where
required, the delivery organisation.
The contractor is expected to develop a SHE plan which meets these requirements as
well as all the relevant applicable legislation they conform to.
Eskom in no way assumes the contractorβs legal responsibilities. The contractor is and
remains accountable for the quality and the execution of his/her health and safety
programme for his/her employees and appointed contractor employees.
This SHE specification reflects minimum requirements and should not be construed as all
encompassing.
Note 1: All the requirements listed hereunder are in relation to the contract and do not
supersede or replace any organizational SHE requirements.
Where requirements listed are already in place, then the organisational requirements must be
taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom
and or legislative requirements listed in the SHE specification, then these must be addressed.
2. Supporting Clauses
2.1 Scope
This SHE specification lists the legislative and Eskom requirements and where applicable, any
requirements pertaining to Local Authorities / Municipal by-laws / Environmental legislation
that must be met by the contractor.
Public
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of 54
Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
2.1.1 Purpose
This document will provide a standardised approach to the compilation of SHE specifications
throughout Eskom for contracts, standards and NEC 3 contracts.
2.1.2 Applicability
This SHE specification is applicable to any contracting organisation who intends tendering for
the contract.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] Basic Conditions of Employment Act No .
[2] Occupational Health and Safety Act and Regulations No .
[3] National Environmental Management Act .
[4] National Road Traffic Act .
[5] 32-37 Eskom Substance Abuse Procedure.
[6] 32-136 Contractor Health and Safety Requirements
[7] 240-62196227 Life- saving Rules
[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
[9] 32-727 SHEQ Policy
[10] 32- 418 Working at Heights Procedure
[11] 240-62946386 Vehicle and Driver Safety Management Procedure
[12] 32-520 Risk Assessment procedure
[13] Plant Safety Regulations.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
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Review Date February 2025
2.2.2 Informative
[1] Tobacco Products Control Act (Updated 2011.05.19)
[2] SANS 1186 Symbolic Safety Signs
[3] Constitution of the Republic of South Africa No
[4] DMN 34-110 Operating A Vehicle Mounted Crane
[5] DMN 34-1981 Excavations.
2.3 Definitions
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Definition Explanation
Appointed contractor Means a contractor appointed by the principal contractor
Baseline risk (32-520) baseline operational risks refer to the health and safety risks
assessment associated with all standard processes and routine activities in the business
Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as
a business under a particular cost-centre number. In the context of this
document and in terms of health and safety, any reference to a BU includes a
defined unit within any Eskom division and its subsidiaries
Client (OHS Act) Eskom representative (Internal β Asset Owner), also referred to as
the contract administrator/custodian or agent or project manager (as defined
in the contract). He/she is the person responsible for ensuring that the works
or services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person (OHS Act) means any person having the knowledge, training, experience,
and qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. )
Contractor (OHS Act) means an employer as defined in section 1 of the Act who
performs contracted work and includes principal contractors
Construction work Any work in connection with
a. the construction, erection, alteration, renovation, repair, demolition or
dismantling of or addition to a building or any similar structure.
b. the construction, erection, maintenance, demolition or dismantling of any
bridge, dam, canal, road, railway, runway, sewer or water reticulation
system or the moving of earth, clearing of land, the making of excavation,
piling or any similar civil engineering structure or type of work.
Consultant means a person providing professional advice
Controlled disclosure controlled disclosure to external parties (either enforced by law or
discretionary)
Duty of care to the (32-136) anybody who causes or has caused or may cause significant
environment pollution or degradation of the environment must take reasonable measures
to prevent such pollution or degradation from occurring, continuing, or
recurring. If such harm to the environment is authorised by law or cannot
reasonably be avoided or stopped, such person must minimise and rectify
such pollution or degradation of the environment
Public
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of 54
Template
240-73416879 Rev 1
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Identifier
Effective Date 20 February 2016
Review Date February 2025
Definition Explanation
Employee (OHS Act) means, subject to the provisions of subsection (2), any person
who is employed by or works for an employer and who receives or is entitled
to receive any remuneration or who works under the direction or supervision
of an employer or any other person
Employer (OHS Act) means, subject to the provisions of subsection (2), any person
who employs or provides work for any person and remunerates that person
or expressly or tacitly undertakes to remunerate him/her, but excludes a TES
(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956
(Act No. )
Environment (32-94) means:
a. the land, water, and atmosphere of the earth;
b. micro-organisms and plant and animal life; and
c. any part or combination of (a) and (b) and the interrelationships among
and between them, and the physical, chemical, aesthetic, and cultural
properties and conditions of the foregoing that influence human health
and well-being
Environmental A detailed plan of action prepared to ensure that recommendations for
Management plan enhancing or ensuring positive impacts and limiting or preventing negative
environmental impacts are implemented during the life-cycle of a project.
This Environmental Management Plan should preferable form part of
Eskomβs Environmental Management System
Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,
specifications, work instructions, guidelines, or manuals
Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an
elevated position, considering the nature of work undertaken, and setting out
the procedures and methods to be applied in order to eliminate the risk
Hazard (OHS Act) means a source of, or exposure to, danger
Hazard identification (OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work being executed or to be executed
Health and safety file (OHS Act) means a file or other record in permanent form, containing the
information required in relation to the contract.
Health and safety plan (OHS Act) means a document plan that addresses hazards identified and
includes safe work procedures to mitigate, reduce, or control hazards
identified
Public
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Review Date February 2025
Definition Explanation
Health and safety (OHS Act) means a document specification of all health and safety
specification requirements pertaining to associated to a contract, so as to ensure the
health and safety of persons.
Health and safety means comprehensive health and safety requirements for a contract, project,
requirements site, and scope of work. This specification is intended to ensure the health
and safety of persons, both workers and the public, and the duty of care to
the environment. The health and safety requirements must be specific to
each contract, project, site, and scope of work
Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause
serious harm to people
Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational
fitness health practitioner, issued in terms of the regulations, whom shall be
registered with the Health Professions Council of South Africa
Medical surveillance (OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner
Method statement (OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
Organisation may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the
dayβs work and that is attended by all the relevant employees associated with
the work task
Principal contractor (In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager Is a Manager of a department, section or operating/business unit who has
been appointed as part of the Eskom delegation of authority process with the
aim to assist the applicable 16(2) assigned person in executing his/her duties
in terms of the Occupational Health and Safety Act
Public
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Review Date February 2025
Definition Explanation
Risk assessment (OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site (34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, principal contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider any private person or legal entity that provides any service(s) to Eskom for
compensation
Subsidiary (32-94) an enterprise controlled by another (called the parent) through the
ownership of greater than 50% of its voting stock
Supplier (32-1034)means a natural or legal person who renders a service and may
include the following current or potential supplier vendor, contractor,
consultant
Task (34-227) a segment of work that requires a set of specific and distinct actions
for its completion
Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares
all the tasks at hand and discusses task allocation, the identified risks, and
the control measures with all his/her team members on site before
commencing a specific task and documenting the agreed strategy. (This
shall be done to ensure common understanding of the tasks, risks, and
control measures required.)
The Act (OHS Act) means the Occupational Health and Safety Act No. , as
amended, and the Regulations thereto
Visitor any person visiting a workplace with the knowledge of, or under the
supervision of, an employer.
2.4 Abbreviations
Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
CNC (Eskom) Customer Network Centre
Public
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Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
CR Construction Regulations of the OHS Act
COID Act Compensation for Occupational Injuries and Diseases Act
DMR Driven Machinery Regulations
DoL Department of Labour ( Inspection and Enforcement services β Provincial office)
EAP Employee Assistance Program
EP Emergency Preparedness
ERfW Environmental Regulations for Workplaces
GAR General Administrative Regulations
GSR General Safety Regulations
HCS Hazardous Chemical Substances
LDV Light Delivery Vehicle
LoG (COID) Letter of Good Standing
MSDS Material Safety Data Sheets
NEMA National Environmental Management Act
OHS Act Occupational Health and Safety Act and Regulations,
SACPCMP South African Council for the Project & Construction Management Professions
SABS South African Bureau Standard
SANS South African National Standard
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2.5 Roles and Responsibilities
2.5.1 Commitment
Visible commitment is essential to providing a safe work environment. Managers, supervisors
and employees at all levels must demonstrate their commitment by being proactively involved
in the day to day operations, in particular the Occupational Health and Safety aspects of any
project / contract. Legislation requires that each employee must take reasonable care of
themselves and their fellow workers, from management level down to the lowest employee
level.
2.5.2 Principal contractors and appointed contractors
Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any
appointed contractors. Where some of the listed do not apply to both, then the specific
responsibilities will be listed and titled. The contractors shall:
1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that
form part of the OHS Act and Regulation 7 of the Construction Regulations.
2. The principal contractor must notify the provincial director of the Department of Labour
in writing of all construction work if it falls within the scope of Regulation 4of the
Construction Regulations (if this has not been arranged and or done by the
client/agent);
3. Carry accountability and responsibility for the safety and health of their employees and
their appointed contractors within their working area, as contemplated by section 37(2)
of the OHS Act;
4. Shall keep a record of all employees including the appointed contractor employees,
including date of induction, relevant skills and licenses and be able to produce this list
at the request of the Eskom Project Manager.
5. Ensure that all their appointees are made aware of their accountabilities and
responsibilities in terms of their appointment and that they advise and assist these
appointees in the execution of their duties.
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6. Ensure that the minimum legislative, regulatory and Eskom SHE requirements are
complied with on all work sites.
7. Give the Eskom project managers and line managers / responsible managers their full
participation and cooperation.
8. Compile a SHE (health and safety) file where all relevant health and safety records
must be kept for each work site.
9. The principal contractor must hand over a consolidated (to include any appointed
contractors files) health and safety file to the Eskom project manager on completion of
the project. This is to include all drawings, designs, lists of materials used and other
applicable information about the completed project, as well as the list of appointed
contractors, the agreement, and the type of work completed.
10. Contractors must hand over a consolidated (to include any appointed contractors files)
health and safety file to the principal contractor on completion of the project. This is to
include all drawings, designs, lists of materials used and other applicable information
about the completed project, as well as the list of appointed contractors, the
agreement, and the type of work completed.
11. The principal contractor must provide the project manager with a certified copy of
his/her Compensation Commissionerβs valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractorβs company. Similarly, the principal contractor must provide the Eskom
project manager with all the valid letters of good standing from their appointed
contractors.
12. Contractors must provide the principal contractor with a certified copy of his/her
Compensation Commissionerβs valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractorβs company.
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13. Appoint competent staff to perform the project work and ensure that all employees are
trained in the health and safety aspects relating to such work and that the employees
understand the hazards associated with all other work being carried out on the project.
14. Ensure that all employees are conversant with all relevant work procedures and that
they adhere to such procedures. Similarly (without removing the appointed contractorsβ
responsibilities), ensure that their appointed contractors and their employees are
conversant with all relevant work procedures and that they adhere to such procedures.
15. Co-ordinate the activities of all the appointed contractors in the interests of safety and
health;
16. Ensure that potential contractors (whom they intend appointing) submitting tenders
have made detailed provision for the cost of safety and health measures throughout
the project.
17. Stop his /her employees and any appointed contractors if project work is not in
accordance with the health and safety plan or if such work poses a threat to the health
and safety of persons or a risk of degradation to the environment.
18. Take reasonable steps to ensure cooperation between all their appointed contractors.
19. Only appoint contractors to do work, if satisfied that the contractor has the necessary
competencies and resources to perform the work safely.
20. Appoint full-time competent employees in writing to supervise the performance of all
specified work throughout the contract period.
Note 2: No work may commence and or continue without the presence of the appointed project
manager or project supervisor during performance of the contracted work.
21. Ensure that the supervisor or manager do not supervise work on any site other than
the site for which such supervisor has been appointed for.
Note 3: In determining the number of appointed competent supervisors, the nature and scope of work
being performed, shall be taken into consideration.
Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction
supervisor, the construction supervisor may supervise more than one site.
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22. Appoint a full or part time safety officer or construction safety officer (registered with
SACPCMP) in writing.
23. Not victimise or dismiss employees, by virtue of the employees divulging health and
safety information or suspecting such information has been divulged, in the interests
of health and safety requirements;
24. Follow a process of disciplinary action if any of their employees or their appointed
contractor employees have transgressed any of the requirements of the health and
safety specification, safety and health plans, site rules or any other requirements.
25. Ensure that all appropriate precautions are taken to protect persons (visitors, members
of the public, and other contractors) present at work or in the vicinity of a construction
site against all risks that may arise from such site.
26. Before the commencement of any work, conduct risk assessments which shall include
public safety. This should be done by a competent person appointed in writing with a
view to identify hazardous and potentially hazardous work operations.
27. Ensure that pre-task risk assessments are conducted and documented daily and prior
to the starting of any new task, irrespective of whether it is a repetitive task or not.
28. Take prime responsibility for all aspects of environmental management associated with
the project activity for which they are responsible.
29. Provide any appointed contractor who is making a bid or is appointed to perform work
on Eskomβs behalf, with the relevant sections of the documented Eskomβs SHE
Specification.
30. Principal contractors are required to approve appointed contractorβs health and safety
plans if they meet all the requirements.
31. Must ensure that an organisation medical surveillance programme for the duration of
the contract is in place and maintained.
32. Prior to having pre-employment and periodic medicals fitness examinations
conducted, person/man job specifications must be compiled and handed to the
occupational health practitioner.
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33. Ensure that pre-employment, periodic and exit medicals are carried out on their
employees. Medical assessments must be conducted by a registered Occupational
Health Practitioner. During the pre-employment medical, where employees will be
required to work at heights, they will also be required to undergo the required employee
physical and psychological fitness examinations.
34. Ensure, prior to the commencement of construction work, that all persons involved in
the project work, as well as the appointed contractors, have received a health and
safety induction training session. Similarly, ensure that all visitors to site undergo the
siteβs induction training.
35. Ensure, prior to the commencement of construction work or contracted work, that all
their employees involved in the project work, as well as the appointed contractors,
have received task-specific training.
36. Issue risk-based personal protective equipment (PPE) as a measure of last resort to
their employees, inspect such equipment regularly and ensure recipients of PPE are
trained in the proper use, care and where necessary, the maintenance of PPE;
Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they
will be held responsible for the provision and wearing PPE.
37. Erect their own site huts, temporary buildings, storage areas, toilets, fencing, and any
other structure as may be required. Any such structures shall be positioned and
erected in compliance with any instructions from the Eskom project manager and the
relevant site safety and fire prevention requirements;
38. On completion of the work remove all structures erected by them, and where required
by law rehabilitate the environment.
39. Where performing work with the environment, ensure that minimal damage is done
and that where an Environment Management Plan is in place, then adhere to the plan.
40. Respect the rights of land owners/lessors and the preservation of their registered
activities;
41. Must have a substance abuse program which must be in line with the requirements of
the OHS Act.
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42. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on the work sites.
Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence
of alcohol or any other intoxicating substance whilst performing work for them or on any work site.
43. Ensure that all equipment and tools used comply with OHS Act requirements with
respect to condition, use, care, storage, maintenance, and the management of these;
44. Ensure that all incidents are reported and investigated timeously by competent incident
investigators.
45. Be involved in all of their appointed contractorβs investigations.
46. Establish health and safety committees, hold such committee meetings on all sites,
and ensure that appointed contractors participate in their health and safety meetings.
47. Chair their own health and safety committee meetings and record such meetings.
48. Appoint sufficient number of health and safety representatives in terms of legislative
requirements and ensure that the appointed contractors appoint health and safety
representatives for their work sites.
49. When appointing contractors, advise the project manager in writing timeously and
obtain his/her approval prior to them commencing work.
50. Shall keep a record of all employees including the appointed contractorβs employees,
including date of induction, relevant skills and licenses and be able to produce this list
at the request of the Eskom Project Manager.
2.5.3 Construction Managers/ Contract Managers
Note 1: No work may commence and or continue without the appointed supervisor or manager
during the performance of the contracted work.
1. Not supervise construction work on any construction site other than the site they have
been appointed to supervise;
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2. Assist the contractor and/or the appointed safety officer in conducting site induction
training for new staff and site visitors;
3. Instruct and train all employees under their control on any hazardous and related work
procedures, before any work commences and thereafter, at such times as may be
determined by a risk assessment;
4. Ensure that the minimum legislative and Eskom SHE requirements are complied with
on all work sites;
5. Stop any construction work that is not in accordance with the safety and health plan or
if such work poses a threat to the safety and health of persons or a risk of degradation
to the environment;
6. Ensure that risk-based personal protective equipment (PPE) has been issued and
employees wear/use the PPE as instructed.
7. Inspect such PPE on a regular basis and record the inspections;
8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor.
11. Ensure that employees under their control are conversant with all relevant work
procedures and that they adhere to such procedures;
12. Before the commencement of any work, where possible, assist in the conducting of
risk assessments and ensure that appropriate mitigating measures have been
considered and implemented.;
13. Ensure that daily or pre-task risk assessments are conducted and documented daily
and prior to the starting of any new task, irrespective of whether it is a repetitive task.
Ensure that the team are involved in the abovementioned risk assessments;
14. Hold tool box talks at the start of each day/ task to discuss health and safety issues as
well as confirming the requirements of the daily risk assessments;
15. Ensure that all appropriate precautions are taken to protect persons (visitors, members
of the public, and other contractors) present at work or in the vicinity of a construction
site against all risks that may arise from such site.
16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management;
17. Ensure that all equipment and tools used on site comply with OHS Act requirements
with respect to condition, use, care, storage, maintenance, and the management of
these.
18. Ensure that they and their contractor managers give clear and unambiguous
instructions for the project work, to the employees for whom they are responsible for.
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19. Not victimise their employees by virtue of their employees divulging health and safety
information or suspecting such information has been divulged, in the interests of health
and safety requirements (reference β section 26 of the OHS Act).
20. Where any work is performed which involves the environment, ensure that minimal
damage is done to the environment and that where an Environment Management Plan
is in place, then the plan adhere to the plan.
21. Stop any employee or contractor from performing construction work which is not in
accordance with the principal contractorβs and or appointed contractors health and
safety plan which poses a threat to the health and safety of persons.
2.5.4 Contractor site supervisor or Contract Supervisor
Must:
1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required
statutory and Eskom project requirements;
3. Inspect all work done by the Contractors to ensure adherence to Eskomβs standards
and specifications
4. Conduct follow-up inspections to ensure findings are closed out and preventative
action is in place.
5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent
results
7. Ensuring a Safe working environment is established and maintained by the contractor
for the elimination of unsafe acts by all people whilst on the project site.
8. Discuss all SHE related problems with the relevant contractor management timeously
in the first instance and thereafter the Eskom project manager in the second instance
relating to procedure requirements, non-conformanceβs identified, corrective actions,
audits and inspection schedules.
9. Ensuring that quality records are maintained in accordance with legislative and Eskom
requirements;
10. Continual liaison between the principal contractor, appointed contractors and
employees.
11. Ensures that employees and appointed contractors are aware of latest standards,
procedures, work instructions and safety regulations issued by Eskom:
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12. Conduct site Inspections for compliance to SHE requirements and compiles the
relevant inspection reports.
13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee
meetings.
15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are competent
to perform the tasks assigned.
18. Issue site instructions on behalf of the principal contractor where and when the
appointed contractors deviate from safety requirements.
19. Assist the principal contractor with the handing over process, in particular the SHE file
and relevant documentation.
2.5.5 Employees
Must:
1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employerβs as well as legislative and
Eskom requirements;
3. Familiarise themselves with their responsibilities during induction and awareness
training sessions, some of which are:
a. familiarising themselves with their workplaces and safety and health procedures;
b. working in a manner that does not endanger them or cause harm to others;
c. ensuring that the work area is kept tidy;
d. reporting all incidents and near misses;
e. protecting fellow workers against injury by performing job observations;
f. reporting unsafe acts and unsafe conditions;
g. reporting any situation that may become dangerous; and
h. carrying out lawful orders and obeying safety and health rules;
4. Who become aware of any person disregarding a safety notice, instruction, or
regulation, immediately report this to the person concerned. If the person persists,
stop that person from working, and report the matter to contractor management and/or
Eskomβs project manager or supervisor immediately.
5. Not damage, alter, remove, render ineffective, or interfere with anything that has been
provided for the protection of the site or for the health and safety of persons this
includes any guarding of machinery or equipment.
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6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure
routes. Where reflective jackets/bibs are required to be worn, wear them.
8. Be subjected to any disciplinary action, if having transgressed any of the requirements
of the health and safety site rules, Eskom requirements, company requirements, or
legislative requirements.
9. Avoid any act that may endanger their own health and safety or that of fellow
employees, members of the public, or visitors who may be affected by their acts and/or
omissions at work.
10. Have the right to obtain proper information from their employer regarding health and
safety risks and measures related to the work processes.
11. Use facilities placed at their disposal and not misuse anything provided for their own
protection or that of others.
12. Have the right to remove themselves from danger when they have good reason to
believe that there is an imminent and serious danger to their health and safety and
have the duty to inform their supervisor immediately of such danger.
13. Report to their supervisor (in the first instance), the principal contractor (in the second
instance), and/or the Eskom project manager, any substandard acts and/or conditions
that have come to their attention and that have not been rectified or acted on by their
contractor management timeously.
14. Have the right and the duty at any workplace to participate in ensuring healthy and
safe working conditions, to the extent of their control, over the equipment and methods
of work adopted.
15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the grounds
of health, safety, and environmental concerns.
18. When given instructions, understand the instructions and be permitted to clarify those
instructions.
2.5.6 Contractor Health and Safety officer
1. Promote a SHE culture within the organisations involved in the project / contract.
2. The contractorβs safety and health officer shall assist in the control of all health and
safety-related matters on the sites.
3. Be involved in the developing the project SHE plan and SHE policy.
4. Be in constant liaison and cooperate with Eskomβs SHE professionals responsible for
providing them with a health and safety service.
5. Ensure that this SHE specification is adhered to by his/her principal contractor and is
submitted to any appointed contractors.
6. Conduct audits and inspections of all work sites for the duration of the project.
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7. Be involved in the organisations incident investigations when required.
8. Participate in the organisationβs statutory and non-statutory health and safety
committees meetings.
9. Conduct organisational, site and visitor induction training.
10. Stop any employee or contractor from performing construction work which is not in
accordance with the principal contractorβs and or appointed contractors health and
safety plan which poses a threat to the health and safety of persons.
11. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management.
12. Make themselves available and ensure co-operation of employees under their control
to undergo breathalyser and drug testing while entering and/or being on any Eskom
work site by Eskom.
13. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor;
14. Carry out frequent behaviour observations of employees under their control at least
monthly and any appointed contractors on instructions of their contractor.
2.6 Related/Supporting Documents
Eskom OHS Act section 37 (2) agreement to be signed at procurement during the signing of
the NEC contract, it is the responsibility of the project manager to ensure that the 37(2)
agreement is signed and a copy be kept in the contractor file at procurement.
3.1 Scope of work
A copy of the scope of works must be retained by the contractor.
Note: The contractor who will be awarded this contract will be known as the βprincipal contractorβ and
any contractor appointed by the principal contractor will be known as the βappointed contractor.
The work comprises of (but not limited to):
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drilling
shoring;
drilling
shoring;
drilling
shoring;
3.2 Legal Compliance
3.2.1 Section 37(2) (Legal) Agreement
A section 37(2) agreement must be signed between Eskom and the principal contractor at the
time of awarding the contract. The principal contractor must ensure that a section 37(2)
agreement is compiled between the principal contractor and all their appointed contractors for
the contract.
The original copy of the section 37(2) Agreement must be retained by the contractor and a
copy retained by the responsible project manager.
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A copy of all the agreements must form part of the respective contractorβs SHE file.
3.2.2 Hazardous work by children (Child Labour)
The constitution of the Republic of South Africa, in the βBill of Rightsβ is clear on the rights of
children, especially when it comes to:
1. being protected from exploitative labour practices;
2. not to be required or permitted to perform work or provide services that
i. are inappropriate for a person of that childβs age; or
ii. place at risk the childβs well-being, education, physical or mental health or spiritual,
moral or social development;
and the Basic Conditions of Employment Act, Chapter six Section 43 βProhibition of
employment of childrenβ.
Before resorting to the use of child labour, due consideration must be given to the rights of the
child in terms of the constitution. Where work is being performed which is not prohibited in
terms of the constitution, then such work must be conducted in terms of the OHS Act
βRegulations on Hazardous Work by Children in South Africaβ with emphasis on paragraph 2
Purpose and Interpretation. Eskom does not condone the use of child labour and therefore all
effort must be exercised and child labour should not be used.
3.2.3 OHS Act
The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and
regulations which will be available to all employees.
3.2.4 Legislative compliance
All contractors will comply with all the legislation pertaining to this contract being:
The principal contractor and all appointed contractors will comply with all the legislation
pertaining to this project being:
Rights).
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3.3 Eskom Requirements
All contractors shall, before commencement of the project ensure that all their employees are
familiar with the relevant Eskom SHE documentation that is applicable to contract services.
3.4 Notification of Construction Work
Unless otherwise contractually agreed upon, the principal contractor must notify the relevant
provincial director of the Department of Labour of the intention of carrying out any construction
work as defined in Construction Regulation 4 of the Act. The notification form of construction
work is listed as an annexure to the construction regulations of the OHS Act. A copy of the
notification letter sent to the DoL shall be forwarded to the Project Manager on the same day
as sent to the DoL. A copy of the letter and their approval must be kept in the SHE file. When
the DoL provide a letter of approval, a copy of the approval must be sent to the Eskom Project
Manager and a copy filed in the SHE file.
3.5 SHE Policy
SHE policy is a statement of intent and a commitment by the organisationβs CE and senior
management in relation to the relevant SHE roles and responsibilities, the achievement of
their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.
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Effective Date 20 February 2016
Review Date February 2025
The principal contractor and all appointed contractors, if already not in place, will be required
to compile an organisational SHE policy in line with their SHE responsibilities. The policy must
be signed by the organisationβs CE or the appointed assistant to the CE OHS Act Section
16(2). The policy must be displayed in a prominent place within the workplace. A copy of the
policy must be filed in the contractor SHE files and attached as an annexure in the SHE Plan.
3.6 Coid
The principal contractor and all his/her appointed contractors shall be registered with an
appropriate employment compensation commissioner and have available a valid letter of good
standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that
the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the
contractor SHE files.
3.7 Costing for SHE within the Project
The costing for SHE must be itemised based on the overall scope of the project (i.e.) Training,
provision of PPE, safety equipment purchases etc.
3.8 Statutory Appointments
For the duration of the contract, the principal contractor and all appointed contractors shall
appoint competent employees who will meet the requirements of the OHS Act. Where
appointments are made, contractors shall ensure that the appointees have been suitably
trained and or informed of their responsibilities before getting them to accept such
appointment. The relevant statutory appointments shall be made in accordance with the
requirements of the OHS Act which includes the requirement of a competent person being
appointed in the relevant roles. The statutory appointments should include but not limited to
the following:
Public
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Ltd, Reg No 2002/015527/30.
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Template
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Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Substances Co-coordinator
subcontractors)
Plan
Operator
construction sites
Construction sites
3.9.1 Non-statutory appointments
Public
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Template
240-73416879 Rev 1
Identifier
SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
3.9 Eskom Life-saving Rules
1. Eskom views health and safety in high esteem and encourages that any organisation
who performs work for Eskom in Eskom adopt the same view.
2. Five Life-saving rules have been developed that will apply to all Eskom Employees,
agents, consultants, and contractors. Failure to adhere to these rules by any Eskom
employee or employee of a Principal Contractor or appointed contractor will be
considered a serious transgression. These rules are being implemented to prevent
serious injury or death of any employee, labour broker or contractor working in any
area within Eskom.
3. If any contractual work will be performed on any Eskom premises (including delivery
of any product), then the rules shall be obeyed by any contractor and their employees.
The rules are:
Rule description of rule
Open, isolate, test, earth, bond, and/or insulate before touch
Rule 1
( That is plant, any plant operating above 1000 V)
Hook up at heights
Rule 2 Working at height is defined as any work performed above a stable work surface or
where a person puts himself/herself in a position where he/she exposes himself/herself
to a fall from or into.
Buckle up
Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:
Unless the driver and all passengers are wearing seat belts.
Be sober
Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on
duty
Public
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the user to ensure it is in line with the authorised version on the system.
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Template
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SHE SPECIFICATION Document Rev
Identifier
Effective Date 20 February 2016
Review Date February 2025
Permit to work
Rule 5 Where an authorisation limitation exists, no person shall work without the required
permit to work.
Eskom will take a stance of zero tolerance on these rules.
Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to
serious disciplinary action, which may include dismissal.
This is to ensure that every person who works on or visits an Eskom returns home safely
to his or her family.
3.10 Substance Abuse
1. Alcohol and substance abuse poses a significant threat to any business, more so in
industrial incidents and the driving of vehicles. Eskom is therefore, entitled to take
reasonable steps to ensure that intoxicated persons are identified and prevented from
entering Eskom.
2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.
3. The alcohol and drug permissible level is 0%.
4. All contractors shall comply with Eskomβs procedure 32-37 (βSubstance Abuse
Procedureβ), taking in to account that this is an Eskom Life-saving Rule number 4: BE
SOBERβ), this means anyone entering the Eskom will be subjected to ad hoc alcohol
testing.
5. Contractors are encouraged to compile their own manual and to carry out regular
alcohol testing of their own employees. The legislative alcohol level is deemed to be
zero.
6. Test records must be treated as βConfidentialβ and filed in the employeesβ personal
file.
3.11 Contractor organisational Structure
3.11.1 Principal Contractor Organogram
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Provision for civil work on MV/LV underground cables within Eskom Distribution Gauteng Cluster.
Civil Scope of Work:
1.) P&Gs and Pre-construction related activities. (Specialised barricading, trench covers and traffic
control.)
2.) River crossing, road crossings and embankment support. (Pipe jacking with sleeves, Directional
drilling with sleeves, earth retention and soil erosion mitigation.)
3.) MV cable joint bays (Road cutting; excavation, importing and backfilling of soil; rock blasting;
shoring; cable route markers.)
4.) Reinstatement (Road, paved, concrete, lawn surfaces; fences.)
The amount of work that the contractors will be required to do.
the MV and LV cable breakdowns for the Cluster to manage the risks.
bulleting machine and etc, are available when required or necessary.
19/02/2025
DTI Threshold
All steel work 100%
Electrical Cables 90%
Concrete/ building material 100%
Concrete poles 100%
Steel Products and Components for Construction 100%
Line hardware 100%
Power line hardware 100%
Joining connecting components 100%
Plastic Pipes & Fittings 100%
Assembly and Testing of full built unit 100%
NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule)
are therefore mandatory for contract award.
Confidential
1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a N/A
3.13 Functionality requirements Functionality requirements are applicable
functionality criteria
Tenderers who do not meet the threshold for functionality scoring will
3.15 Evaluation of Price Prices will be evaluated as follows
evaluation parameters relating to uncertainty and risk, where
6. Unconditional discounts will be taken into account for evaluation
evaluation purposes but will be implemented when payment is
Prices will be scored out of [80 or 90] points
3.18 Evaluation of Specific Goals Specific goals (BBBEE) will be scored out of [20 or 10] points in
accordance with the PPPFA.
If a tenderer fails to submit evidence of its points claim for a
based on the 80/20 or 90/10 methodology to technically acceptable
Quality As per Safety requirements attached separately β
Other safety/quality As per Safety/Quality requirements attached β
Functionality/techinical criteria
Functionality/Technical Attached Separately β
[required for evaluation
If a tenderer fails to submit evidence of its points claim for a Specific
0 points for that Specific Goal.
the [90/10 or 80/20] system. Eskom will add the score from Pricing
and Specific Goals (BBBEE) together and rank the suppliers from the
Contractual Requirements are not evaluation criteria. They will
Categories
Request for Bid(Open-Tender)
12 Dale Street - Sunninghill - Midrand - 2000
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Tender Documents.zip
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Date & Time
Tuesday, 30 June 2026 - 10:00
Venue
MS TEAMS
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
03 Jun
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Organization
EskomContact Person
TLOU PHILLIPINE MASHILO
Phone
017-799-2302
[email protected]
Website
www.eskom.co.za/
Address
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
03 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
Contact
017-799-2302[email protected]www.eskom.co.zaMaxwell Dr, Sunninghill, Sandton, 2157, South Africa
Key Personnel
Median Estimate
RΒ 287Β 644
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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