24-Month contract for repair and calibration of lines and servitude machinery

This document is an environmental management declaration proforma for contractors. It outlines the environmental commitments required for the 'Repair and calibration of various machine for Lines and Servitude for 24 months' project with Eskom. The contractor must agree to comply with specific environmental plans, laws, Eskom standards, and reporting procedures.

Submit the signed environmental declaration to the Eskom Project Manager. No specific contact details, email, phone, or address are provided in this document.

Returnable Documents: The contractor must complete and sign the 'Environmental Requirements Proforma' declaration form. This includes providing full name, designation, signature, date, and contact number. The signed form must be submitted to the Eskom Project Manager.

The contractor must complete and return the signed 'Environmental Requirements Proforma' declaration. The form requires:

• Full name of the person acknowledging responsibility.
• Designation (Contractor).
• Signature and date.
• Contact number.
• Signature of the Eskom Project Manager and date.

Contractors must be willing to sign and comply with all environmental requirements as outlined in document 240-18100134. Organizations must have a valid vendor number. The tender closing date is July 13, 2026 at 10:00 AM UTC. All environmental legal and other requirements must be met, and Eskom's environmental standards, policies and procedures must be followed where applicable.

The contractor must adhere to environmental management requirements for the repair and calibration work:

• Comply with the project's Environmental Management Plan/Programme and/or Environmental Authorisation.
• Follow the 'Environmental Requirements for Organizations' document (reference 240-18100134).
• Adhere to all applicable environmental laws and Eskom's environmental standards, policies, and procedures.
• Be aware of and comply with environmental transgression fine systems.
• Inform all staff of their role in managing environmental impacts on site.
• Report any environmental incidents within 24 hours of occurrence.
• Always implement environmental best practices on site.
• Promptly address any environmental non-conformances issued.
• Maintain and submit the following registers/documentation to the Eskom Project Manager upon project completion:
• Approved project-specific Environmental File.
• Incident/complaint register.
• Herbicide and pesticide register.
• Hazardous substance register (including solvents).

The contractor must sign an environmental management declaration committing to:

• Adherence to the project's Environmental Management Plan/Programme and Environmental Authorisation.
• Compliance with all applicable environmental legal requirements and Eskom's standards.
• Implementation of environmental best practices and incident reporting within 24 hours.
• Submission of environmental documentation (Environmental File, incident register, herbicide/pesticide register, hazardous substance register) to the Eskom Project Manager upon project completion.

The contractor must maintain and submit the following registers related to health and safety/environmental management upon project completion:

• Incident/complaint register.
• Herbicide and pesticide register.
• Hazardous substance register (including solvents).

These documents must be given to the Eskom Project Manager.

Key environmental requirements for the contractor:

• The environmental management plan is effective from July 2023.
• Adhere to the project's Environmental Management Plan/Programme and Environmental Authorisation.
• Comply with 'Environmental Requirements for Organizations' (document 240-18100134).
• Follow Eskom's environmental standards, policies, and procedures where applicable.
• Report all environmental incidents within 24 hours of occurrence.

This is an acknowledgement form for Eskom's Occupational Health and Safety (OHS) legal and other requirements. Suppliers/contractors must confirm they understand and will comply with the listed OHS documents and Eskom's requirements.

Company must have experience with similar work (Eskom may request references/testimonials); authorized signatory must be CEO/Director/Managing Director; must acknowledge understanding of OHS requirements and consequences of non-compliance.

The tender requires compliance with Eskom's Occupational Health and Safety (OHS) requirements. You must acknowledge and comply with the following:

• Eskom contractor Health and Safety requirements standards 32-136.
• Any OHS specifications or requirements provided.
• The Occupational Health and Safety Act 85 of 1993.
• The Compensation for Occupational Diseases and Illnesses Act 130 of 1993.
• After contract award, you are responsible for aligning your company's processes with Eskom's OHS policies, procedures, and standards.
• Penalties will be enforced on the main supplier for non-conformance to OHS requirements.
• Ensure all employees undergo relevant Eskom and company inductions.
• As the main contractor/supplier, you must:
• Demonstrate your process and criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointing any contractors or suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage your contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance.
• Provide grounds for termination of work by contractors/suppliers.
• Address non-conformances by contractors/suppliers directly through performance and penalty processes.
• Eskom reserves the right to verify your compliance and may request copies of testimonials/references and client contact details for similar past work.

No specific requirements found

• Scope: Repair and calibration of various machines for Lines and Servitude over 24 months.
• Employer: National Transmission Company South Africa SOC Ltd (NTCSA).
• Tender number: E1872NTCSAMWPR1.
• Eligibility criteria include restrictions on entities under sanctions, flagged suppliers, those sub-contracting 100% of work, and conflicts of interest.
• Tender data takes precedence over Standard Conditions of Tender (downloadable from www.ntcsa.co.za).

• Closing date and time: 13 July 2026 at 10:00 AM.
• Clarification meeting: 07 July 2026 at 10:00 AM via MS Teams (non-compulsory).
• Join link: https://teams.microsoft.com/meet/357809188809075?p=qGBOc5nPE6zHF8XO7A
• Meeting ID: 357 809 188 809 075
• Passcode: 6Tv6fj2j
• Tenderers must confirm attendance with the NTCSA Representative, providing attendee details.
• Clarification queries deadline: 10 working days before tender submission closing.
• Tender validity period: 120 days from closing date.
• Addenda or clarifications will be posted on the e-tender portal and Tender Bulletin.

• NTCSA Representative: Duduzile Mqadi
• Tel: 016 457 5632
• Email: [email protected]
• 1st Escalation (Procurement Manager): Busi Mtungwa
• Email: [email protected]
• 2nd Escalation (Middle Manager): Esther Seshabela
• Email: [email protected]
• All queries must be addressed in writing to the NTCSA Representative only.
• Do not contact any other NTCSA employee involved in the tender process.

• Submit electronically via NTCSA Tender bulletin site on the Eskom E-tendering portal by the closing date and time.
• Deadline: 13 July 2026 at 10:00 AM.
• Ensure submission status is indicated as complete.
• Upload documents in PDF format (max 500 MB per document, total submission restricted to 4 GB).
• Price list must be submitted in both PDF and Excel format.
• No zip/compressed files or hard copies accepted.
• If resubmitting, only the latest version will be considered; previous submissions become null and void.
• Returnable documents are categorized:
• Disqualifiable: Must be fully completed, signed if required, and submitted by closing. Missing or incomplete leads to disqualification.
• Non-disqualifiable: Must be submitted by closing; if incomplete, you have 5 working days to rectify after a written request.
• For evaluation only: Required at closing; missing or incomplete results in zero score but no disqualification.
• Key mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s particulars (Annexure C), Integrity Declaration (Annexure D), CPA requirements for local/foreign goods (Annexure E/F), SBD 6.2 for local content (Annexure G1-G4), SBD 1 Invitation to Bid, Tax Clearance Certificate or SARS PIN verification, SBD 6.1 Preference Points Claim Form, SBD 4 Bidder’s Disclosure, and proof of CSD registration.
• For joint ventures: Submit letter of intent/JV agreement, confirmation of single business entity, and details of a single designated bank account.

Tenderers are ineligible if: (1) They have nationality of a country on international sanctions list; (2) Submit more than one tender individually or as JV partner; (3) JV agreement does not state joint and several liability; (4) Have conflict of interest with other tenderers; (5) Tender signed by unauthorized persons; (6) Are restricted by National Treasury; (7) Are on Tender Defaulters list; (8) Sub-contract 100% of Scope of Work; (9) Are flagged suppliers implicated in Zondo Report, SIU matters, or breach of Supplier Integrity Pact. All tenderers must be registered on CSD and not be under restriction to do business with NTCSA or State-Owned Companies.

• Scope: Repair and calibration of various machines for Lines and Servitude for a 24-month period.
• Specific machines include: Hydraulic Crimping Machines, Testing of Chain Blocks, Calibration of high voltage testing equipment, Hydraulic Power Pack/Swage Bolt Machines, Chainsaws, Brush cutters, and Generators.
• Mandatory accreditation: Proof of SANAS accreditation in accordance with SABS ISO/IEC 17025 for all listed machines (or from service provider if outsourced).
• Technical requirements for evaluation:
• Work experience: At least three signed/stamped reference letters for similar work within the past five years, with contactable client details.
• Personnel: CV and proof of certification for a supervisor with minimum 3 years’ experience in power machine repairs and maintenance.
• Facility: Proof of address or establishment of workshop where repairs/calibrations will be carried out.
• Additional documents may be required per scope, including quality, safety, and environmental plans.
• Contract will be based on NEC Term Service Contract (TSC3).

• Work experience: Minimum three reference letters for similar work within past five years, with contactable client details.
• Personnel: Supervisor CV and proof of certification with 3+ years in power machine repairs and maintenance.
• Workshop: Proof of address or establishment where repairs/calibrations will be carried out.
• B-BBEE improvement plan required within 30 days of contract signing, with milestones for level migration.

• Quality requirements include submission of specified templates: CQP Template 2021, Form A_Cat 2_Returnables, List of Tender Returnables Quality, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP) rev 2.
• Proof of SANAS accreditation per SABS ISO/IEC 17025 mandatory for listed machines.

• Pricing schedule/BOQ must be submitted as per uploaded document.
• Local procurement content target: 100%.
• Prices must be separated into local and imported components.
• Submit proposals for procurement spend on designated groups (Black owned 4%, Black women owned 3%, Black youth owned 2%, Black persons with disability 1%).
• Submit job creation/retention and skills development commitments (e.g., engineering bursary of R30,000 per R1 million invoiced).

• Submit pricing schedule/BOQ as per uploaded document.
• Prices must be inclusive of VAT.
• Payment terms:
• For contracts below R50 million (including VAT): NTCSA pays within 30 days of receipt of undisputed invoices.
• For contracts above R50 million (including VAT): NTCSA pays within 60 days of receipt of undisputed invoices.
• Performance security may be required; if so, select at least two financial institutions from NTCSA-approved list.
• Cataloguing: If required, include a line item in pricing schedule; NTCSA will pay for cataloguing.
• Financial capacity: Audited financial statements for the previous 18 months (or last year if unavailable) required. For JVs/SPVs, submit for each participant. Start-ups formed within last 12 months exempt but must furnish statements after first year.
• Local procurement content target: 100%.
• SDL&I penalty: 2.5% of invoice amount retained as security for fulfilment; released upon compliance.

• Mandatory for all tenderers:
• Proof of valid CSD registration (CSD number/report).
• Tax compliance: Tax Clearance Certificate or SARS e-filing PIN verification. Foreign suppliers with no SA footprint complete SBD1 only.
• SBD 6.1 Preference Points Claim Form.
• Integrity Declaration Form (refer to Supplier Integrity Pact on www.ntcsa.co.za).
• B-BBEE: Submit valid B-BBEE certificate or sworn affidavit.
• Exempted Micro Enterprises (annual revenue ≤ R10m) may submit sworn affidavit.
• Qualifying Small Enterprises (annual revenue ≤ R50m) must comply with QSE scorecard unless 51% black-owned (sworn affidavit).
• Entities above R50m require valid B-BBEE certificate.
• Employment Equity Act compliance: Designated employers must submit proof of compliance and EE report submission to Department of Labour (SA tenderers only).
• Safety: COIDA certificate of good standing or proof of application (SA tenderers only).
• Additional requirements may include quality, safety, environmental documents per scope.
• Eligibility exclusions include: entities on sanctions lists, restricted by National Treasury, on Tender Defaulters list, flagged suppliers, those sub-contracting 100% of scope, or with conflicts of interest.

• Safety requirements include COIDA certificate of good standing or proof of application (SA tenderers only).
• OHS Tender Evaluation Template (Annexure C 2) for medium risk work and OSH Annexure B must be submitted.
• Additional safety/quality documents may be required per scope.

• Environmental requirements include submission of Tx Environmental Management Tender Returnable Doc and Contractor Environmental Requirements Proforma.
• Additional environmental documents may be required per scope.

• Contract duration: 24 months.
• Contract form: NEC Term Service Contract (TSC3).
• Payment terms: 30 days for contracts below R50 million, 60 days for above R50 million (including VAT).
• Performance security may be required; select at least two NTCSA-approved financial institutions.
• CIDB requirements not applicable.
• Contract Skills Development Goal (CSDG) and Contract Participation Goals (CPG) apply.
• Form of Agreement must be signed by authorised signatories of both parties.

• Refer to main evaluationCriteria section for detailed scoring and thresholds.

Scope of Work: Repair and calibration of various machines for Lines and Servitude for 24 months. The contractor/supplier must provide a rate/price breakdown for labour, equipment, and spares, inclusive of all costs.

Returnable Documents: The tenderer must provide a clear indication on the Cover Sheet as to whether the offer is 'main' or 'alternative' (and if there are several alternatives, to number them). There must be a separate Excel file for each offer if applicable. All calculations are the responsibility of the tenderer, and must be checked thoroughly. Any discrepancy found in the calculations in this workbook must be brought to the attention of Eskom, through the designated buyer.

Tenderers must comply with the pricing structure (all-inclusive rates with breakdowns); adhere to the CPA formula requirements if contract exceeds 12 months (fixed prices for first 12 months, then CPA applicable); use independent, recognized cost indices for CPA; and ensure calculations are accurate and verified. No explicit exclusion criteria are stated, but non-compliance with submission formats or pricing instructions may disqualify.

Scope of Work: Repair and calibration of various machines for Lines and Servitude for 24 months. The scope includes calibration and repairs for a list of machines, with rates to include all spares, labour, equipment, etc. The contractor/supplier must provide a rate/price breakdown for labour, equipment, and spares. Machines include: Hydraulic crimping machine, Hydraulic crimper hoses, Hydraulic conductor cutter, Liver hoist 1.5T - 6T, Unleaded generators, Magnetic drilling machine, Hydraulic swage bolt machine, Hydraulic swage bolt machine hoses, Hydraulic swage bolt punching nose assembly, Drill Machine, Industrial grinder, Brush cutters, Chainsaw, Earth Resistance Tester, High Voltage Earth Leads Tester, Voltage Detector, Hot Stick Tester, Super Ruler, Dynamometer, Camera, Binoculars. For each machine, the tenderer must list items to repair (not limited to specified examples) and include an inspection before repairs. For some machines, repair and calibration must be as per manufacturer's specification.

Pricing format: The tenderer must complete the provided Excel workbook price schedules. The total tender price must be provided on the Cover Sheet in ZAR (excluding VAT). The price must include all direct and indirect costs, overheads, profits, on costs, risks, liabilities, obligations, etc. relative to the contract. Payment applications will be based on activities and/or milestones completed as indicated on the Price Schedule/Bills of Quantities. The tenderer must provide all necessary information to determine amounts due for each payment application. Contract Price Adjustment (CPA) formulae may apply if the contractual duration exceeds 12 months; Eskom's default is fixed prices for the first 12 months.

No specific compliance requirements found in the extracted text.

This is a template for a Contract Quality Plan (CQP). The bidder must complete it to detail their approach to quality management for the contract. The scope involves repair and calibration of machines over 24 months. The template requires the bidder to provide:

• A full works description.
• Selection of applicable scope categories.
• Communication channels and contact details.
• An organogram with roles and qualifications.
• Lists of standards, suppliers, and sub-suppliers.
• Plans for monitoring suppliers and quality.
• Lists of items to be manufactured, refurbished, or purchased.
• Quality control plans for all activities.
• Special controls for critical processes.
• Comprehensive documentation to be submitted to Eskom.
• Procedures for record control, non-conformance, tool management, and post-delivery activities.

The document states that communication channels and contact details for the supplier representative must be established and indicated in the Contract Quality Plan. Specific contact names, emails, or phone numbers are not provided in this template.

The scope of work is for the repair and calibration of various machines for lines and servitude over 24 months. The tenderer must complete a detailed Contract Quality Plan covering:

• A full description of the works.
• Identification of scope categories (e.g., Design, Manufacturing, Supply and Delivery, Construction/Installation/Maintenance, Commissioning, Professional Services).
• An organogram showing roles, responsibilities, and qualifications of team members, including QA/QC functions.
• A list of core processes, standards, codes, and specifications to be used.
• Management of suppliers and sub-suppliers, including selection criteria and performance monitoring.
• Lists of items to be manufactured, refurbished, or purchased.
• Quality Control Plans (QCPs) and Inspection Test Plans (ITPs) for onsite and offsite activities.
• Special controls for processes like welding or NDT.
• A comprehensive list of documents to be submitted to Eskom before, during, and after the project (e.g., method statements, inspection reports, certificates, data books).
• Processes for record control, non-conformance management, tool and equipment management, and post-delivery support including warranties.

The bidder's methodology must be detailed in their Contract Quality Plan and include:

• Method statements, safe working procedures, and repair procedures.
• Lists of raw materials, components, and services to be sourced or outsourced.
• Management of working tools and equipment, including calibration status.
• Processes for the preservation, storage, and handling of materials.

The bidder must provide an organogram showing the designations, roles, responsibilities, and qualifications of all personnel involved in the contract. This includes personnel responsible for QA/QC functions and work verification.

The bidder must submit a comprehensive Contract Quality Plan. Key requirements include:

• Definitions of Quality Management System, Quality Plan, Quality Assurance, and Quality Control.
• A detailed scope of work.
• Established communication channels with Eskom.
• An organogram with QA/QC roles.
• Lists of interfacing documents, standards, and specifications.
• Management and monitoring of suppliers and sub-suppliers.
• Quality Control Plans (QCPs) and Inspection Test Plans (ITPs) for all relevant activities.
• Special controls for critical manufacturing/fabrication processes.
• Detailed documentation to be submitted throughout the project.
• Processes for record control, concession, and non-conformance management.
• Management of tools, equipment, customer property, product preservation, and traceability.
• Plans for commissioning and post-delivery support.

The bidder must provide method statements. These are documents that describe in a logical sequence how a job will be carried out safely, without risks to health/safety. They must include all risks identified in assessments and the measures to control them.

Post-delivery activities include providing a warranty, technical support, and handling defect correction periods or retention funds. These must be considered in line with statutory, regulatory, and scope of work requirements.

The evaluation will consider the bidder's submitted Contract Quality Plan. The plan must demonstrate how the supplier will meet quality expectations and should reference guidelines SANS 466:2005/ISO 10005:2005.

This is a Quality Control Plan/Inspection and Test Plan (QCP/ITP) template for repair and calibration work. It includes:

• Approval signatures and an intervention point legend (key).
• Intervention points: Hold Points (contractor/supplier approval), Witness Points (subcontractor), Document Review (Eskom), Surveillance and Verification (Approved Inspection Authority).
• A table for activities with number, description/requirement, date, supplier/Eskom roles, statutory/non-statutory status, inspection/test method, controlling document, acceptance criteria, and inspection records.
• Notes on inspection/test methods (e.g., visual, microscopy, NDT) and acceptance criteria (e.g., functionality, performance, regulatory compliance).
• Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection).
• Disclaimer: When downloaded, this document is uncontrolled; users must ensure it matches the authorised version on the system. Reproduction is prohibited without Eskom's consent.

The scope involves a Quality Control Plan/Inspection and Test Plan (QCP/ITP) for repair and calibration work. Key requirements:

• Use the Eskom QCP/ITP template (Document Identifier 240-109253302 Rev 2, effective July 2020).
• Define inspection and test methods (e.g., visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current).
• Define acceptance criteria (e.g., functionality, performance, regulatory compliance, chemical tests).
• Plan must include intervention points: Hold Points, Witness Points, Document Review, Surveillance, Verification.
• Specify activities with descriptions, requirements, dates, statutory/non-statutory status, inspection methods, and acceptance criteria.
• Supplier and Eskom inspection records must be maintained, involving AIA/NOBO or internal/TPI as applicable.
• Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection).
• Note: This document is uncontrolled when downloaded; users must ensure they use the authorised version from the system.

Quality management requirements:

• Submit a Quality Control Plan/Inspection and Test Plan (QCP/ITP) using the provided template.
• Include approval signatures and an intervention point legend (key) covering Hold Points, Witness Points, Document Review, Surveillance, and Verification.
• Detail activities with number, description/requirement, date, supplier/Eskom roles, statutory/non-statutory status, inspection/test method, controlling document, acceptance criteria, and inspection records.
• Specify inspection/test methods (e.g., visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current).
• Specify acceptance criteria (e.g., functionality requirement, performance measures, regulatory compliance, chemical tests).
• Use abbreviations: NOBO (Notification Body), TPI (Third Party Inspection).
• Note: Reproduction of this document is prohibited without Eskom's consent.

Evaluation will consider:

• Inspection and test methods (e.g., visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current).
• Acceptance criteria (e.g., functionality requirement, performance measures, regulatory compliance, chemical tests).
• The Quality Control Plan/Inspection and Test Plan (QCP/ITP) document (Identifier 240-109253302 Rev 2, effective July 2020).
• Quality Control Plan approvals and intervention point legend (key).

• Pre-contract award quality requirements are applicable.
• Category 2 is the selected applicable category (refer to clause 3.5.-105658000).
• Only one category must be selected.
• Indicate whether site assessment is applicable.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award responsibilities fall to Eskom.

• Closing date: 14 May 2025.

• Eskom's Quality Representative: Siyabulela Nciweni (Quality Management Officer).

Suppliers must have a Quality Management System aligned with ISO 9001:2015. Eligibility is contingent on successfully meeting the 'Category 2' pre-contract award assessment as defined in clause 3.5 of Eskom specification 240-105658000. The tenderer must acknowledge and accept all Eskom Supplier Quality Requirements.

• Scope: Maintenance, repair and calibration of various machines for lines and servitudes.
• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award, Eskom will execute the contract and monitor supplier quality performance.
• Eskom retains rights of access, information, preservation, and quality audits.
• Management of nonconformities and special processes are applicable.
• The supplier must comply with ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

• The supplier's quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Corresponding quality principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• Eskom retains rights of access, information, preservation, and quality audits.
• Management of nonconformities and nonconforming outputs identified by Eskom is required.
• Special processes are applicable.
• The tenderer must complete and sign the form to accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 Standard.

• The tenderer must sign Form A accepting Eskom's Supplier Quality Requirements per specification 240-105658000 and ISO 9001.
• Pre-contract award quality requirements apply.
• Post-contract award, contract execution and supplier quality performance monitoring will occur.
• Quality audits related conditions apply.

• Returnable documents are required. Ensure all specified returnables are completed and submitted.

While explicit eligibility criteria (e.g., B-BBEE, CIDB grading) are not detailed in the provided excerpt, applicants must demonstrate capability to execute the scope, adhere to the QCP structure, and comply with Eskom's oversight requirements. Experience with machine repair/calibration and quality control in a regulated environment (like Eskom) is implied as essential.

This document is a Quality Control Plan (QCP) / Inspection Test Plan (ITP) template that defines Eskom's quality and inspection requirements for the repair and calibration work.

Key inspection intervention points defined:

• Hold Point (H): Work must stop; requires approval before proceeding
• Witness Point (W): Eskom or AIA witnesses the activity
• Document Review (IN): Document submitted for information only
• Surveillance (S): Ongoing monitoring by AIA
• Verification (V): Verification activities by AIA

Testing and inspection categories:

• T1: 100% Testing required
• T2: Sample Testing acceptable
• A1: 100% Inspection required
• A2: Sample Inspection acceptable
• R1: 100% Document Review required
• R2: Sample Document Review acceptable

Inspection methods referenced include: Visual inspection, Microscopy, NDT (Non-Destructive Testing), Liquid/Dye Penetrant, Magnetic Particle, EDDY current testing, and others.

Acceptance criteria must address: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical tests, and other specified standards.

Parties involved in inspection:

• Contractor/Supplier: Primary responsible party
• Subcontractor: Where applicable
• Eskom: Oversight and approval authority
• AIA (Approved Inspection Authority): Third-party inspection where applicable
• NOBO (Notification Body): Notification body involvement
• TPI (Third Party Inspection): External inspection services

Bidders must be prepared to:

• Submit detailed inspection and test methods for each activity
• Define controlling documents for each inspection point
• Establish clear acceptance criteria for all deliverables
• Accommodate statutory (S) and non-statutory (N) inspection categories
• Provide records documentation for all inspection activities

No specific compliance requirements stated in this document. The document provided is a Quality Control Plan template rather than the full tender specification. Refer to the complete tender documentation for compliance requirements such as CSD registration, tax clearance, B-BBEE certification, and any industry-specific registrations required for repair and calibration of machines.

The tender is for the maintenance, repair, and calibration of various machines for lines and servitudes over 24 months.

Returnable Documents:

• Complete and sign Form A (E.1).

Complete and sign Form A (E.1).

Suppliers must demonstrate compliance with ISO 9001:2015 Quality Management System requirements via certification or equivalent documented system. The QMS scope must be relevant to machine repair and calibration services. Certification must be from an internationally accredited body if using Option 1.

The scope involves maintenance, repair, and calibration of various machines for lines and servitudes.

• Bidders must provide documented information for the control of externally provided processes, products, and services, including evaluation, selection, monitoring, and re-evaluation criteria.

No specific compliance requirements (e.g., CSD, tax, B-BBEE) are stated in the provided document.

• Note: Section E.2 indicates other requirements may be added as per the scope of work or specification.

Include any other requirements as per the scope of work or specification (E.2).

Quality Requirements Deliverables are evaluated with an indicator score.

Section A: Quality Management System Requirements ISO 9001 (Choose one option):

• Option 1: Provide a valid ISO 9001 certificate from an accredited body. Score: 4.
• Option 2: Provide objective evidence of an uncertified QMS compliant with ISO 9001. Score: 7.

Section B: Evidence of QMS in operation (Ref 240-105658000). Score: 4.

• Provide documented roles, responsibilities, and an organization chart.
• Provide documented control of externally provided processes, products, and services.
• Provide the latest internal audit report.
• Provide records of management review meetings.

Section C: Contract Quality Plan Requirements. Score: 1.

• Submit a draft Contract Quality Plan specific to the tender scope.

Section D: Quality Control Plan Requirements. Score: 1.

• Submit a draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.

Section E: User-defined additional requirements. Score: 2.

• Complete and sign Form A (E.1).
• Include any other requirements as per the scope or specification (E.2).

1) Must achieve minimum 80% weighted average score across all evaluation sections. 2) Must provide objective evidence for all documented requirements. 3) Must have qualified environmental personnel (National Diploma/Degree in Environmental Sciences or equivalent, or trained representative for low-risk projects). 4) Must comply with Environmental Requirements for Contractors/Suppliers Standard 240-180100134 and National Environmental Management: Waste Act. 5) Must submit all required documentation including EMS manual, environmental policy, EMPr, waste management plan, and aspect/impact register.

• The tender requires comprehensive environmental management documentation aligned with Eskom's Standard 240-180100134.
• Key deliverables include:
• An Environmental Management System (EMS) manual, policy, objectives, roles, communication, and audit procedures.
• An Environmental Management Programme (EMPr) or method statements covering hazardous substances, vegetation, water, noise, air quality, rehabilitation, wildlife, and incident reporting.
• A Waste Management Plan addressing waste types, legislation, segregation, handling, and reporting.
• An Environmental Aspect and Impact Register specific to the project.
• An Environmental Bill of Quantity covering waste management, pollution control, water management, land management, and human resources.
• Completion and signing of Environmental Requirements Proforma 240-110600836.
• A qualified environmental officer (National Diploma/degree or trained representative) must be appointed for on-site monitoring and reporting.

• Evaluation is based on a weighted scoring system across five sections: A (30%), B (20%), C (20%), D (20%), E (10%).
• Each section requires objective evidence of documented environmental management information, scored as Yes=1, No=0, or N/A.
• A tenderer must achieve a weighted average score of 80% or higher to be considered.
• Sections include: A. Environmental Management System (11 items), B. Environmental Management Programme (15 items), C. Waste Management Plan (5 items), D. Aspect and Impact Register (1 item), E. Employer-defined requirements (6 items).
• The total score is calculated as a percentage of the sum of all section scores.

The tender is for the repair and calibration of various machines for lines and servitude over 24 months. The document provides a template for a Contract Quality Plan (CQP) to help suppliers plan for meeting Eskom's quality management requirements.

Returnable Documents: The document does not specify submission details, location, or deadline. Refer to the tender record for closing date.

Suppliers must demonstrate robust quality management systems, ability to manage sub-suppliers, compliance with ISO standards, proper documentation controls, calibration/maintenance of equipment, and experience in similar repair/calibration work. Must provide detailed organizational structure with qualified personnel and clear communication protocols with Eskom.

The tender requires a detailed Contract Quality Plan (CQP) based on SANS 466:2005/ISO 10005:2005. Key points:

• The CQP must define your quality management system, plan, assurance, and control.
• It must outline communication channels with Eskom, including meetings and reporting.
• Provide an organogram showing roles, responsibilities, and QA/QC functions.
• List all interfacing documents, standards, codes, and specifications.
• Identify all suppliers, sub-suppliers, and outsourced activities with selection criteria.
• Include monitoring plans for suppliers and sub-suppliers.
• List items to be manufactured, refurbished, or purchased.
• Detail quality control plans (QCP/ITP) for onsite and offsite activities.
• Specify special controls for processes like welding or NDT.
• Submit documented information like method statements, inspection reports, certificates, and data books.
• Describe records control, non-conformance management, and post-delivery support including warranties.

No specific compliance requirements like B-BBEE, tax, or CIDB are stated in the extracted text.

Compiled by: Zandile Zwane

Designation: Senior Technician Technical Support

Returnable Documents:

• Submit all supporting evidence for mandatory requirements to proceed to Phase 2.
• All registration/accreditation certificates must be certified by a Commissioner of Oaths, be no older than six (6) months from the tender closing date, and be valid at closing.
• Failure to submit required evidence or a 'No' response to any mandatory requirement results in disqualification.

Returnable Documents:

• All supporting evidence for mandatory requirements.
• Registration/accreditation certificates certified by a Commissioner of Oaths, no older than six months from closing, valid at closing.
• Proof of work completion required.
• Reference letters and completion certificates must be provided.
• Proof of address/workshop for repairs/calibrations.

1. Full compliance with all Phase 1 Mandatory Requirements (SANAS accreditation for listed machines) is non-negotiable; failure results in disqualification. 2. Must achieve a minimum score of 80% in Phase 2 Technical Evaluation. 3. Must provide certified, recent (≤6 months old) accreditation certificates. 4. Must provide verifiable proof of completed past work and qualified personnel.

Scope:

• Repairs and calibration of various machines for Lines and Servitude.
• Specific machines include: Hydraulic Crimping Machines, Testing of Chain Blocks, Calibration of high Voltage testing Equipment, Hydraulic Power Pack/Swage Bolt Machines, Chainsaw, Brush cutters and Generators.

Technical Requirements:

• Contractors must provide proof of SANAS accreditation (SABS ISO/IEC 17025) for the listed machines or outsourced service provider proof.
• Work experience: Minimum of three reference letters for similar work within the past five years.
• Personnel: Supervisor with 3+ years experience in Power Machines Repairs and maintenance.
• Workshop: Proof of address or establishment where repairs/calibrations will be carried out.

Work Experience:

• Submit at least three signed/stamped reference letters for similar work within the past five years, with contactable client details.
• Scoring: 3 references (60%), 2 references (40%), 1 reference (15%), zero proof (0%).
• Appointment letters, POs, or contracts alone are insufficient.

Personnel Qualifications:

• Supervisor with 3+ years experience in Power Machines Repairs and maintenance.
• Submit CV and proof of certification.
• Scoring: CV and certification (30%), certification only (10%), no proof (0%).

Mandatory Compliance (Phase 1):

• Proof of SANAS accreditation with SABS ISO/IEC 17025 for specified machines.
• All certificates must be certified by a Commissioner of Oaths, no older than six months from closing date, and valid at closing.
• Non-compliance results in disqualification.

Technical Compliance (Phase 2):

• Minimum technical score of 80% required.
• Evidence of work experience and personnel certifications must be submitted.
• Fraudulent documents lead to disqualification.

General Requirements:

• Evaluation conducted in two phases: Mandatory Requirements and Technical Requirements.
• Phase 1: Mandatory requirements must be fully met.
• Phase 2: Technical score minimum 80%.

Evaluation Process:

• Two-phase evaluation: Phase 1 (Mandatory Requirements) and Phase 2 (Technical Requirements).
• Phase 1: Full compliance required; non-compliance results in disqualification.
• Phase 2: Minimum technical score of 80% required; if all suppliers fail, 70% threshold may apply.
• Mandatory requirement: Proof of SANAS accreditation (SABS ISO/IEC 17025) for listed machines.

This is a Scope of Work document from Eskom's NTCSA Central Grid, Lines and Servitudes department.

Purpose: To establish a 24-month contract for the maintenance, repair, and calibration of a wide range of mechanical machines and testing equipment.

Background: Frequent machine use necessitates regular maintenance and calibration to ensure optimal function, accuracy, and safety. The department faces challenges with high repair costs and finding service providers that meet NTCSA procurement requirements.

Outcome: The document recommends establishing a contract to enable a seamless procurement process for these services.

The following personnel are listed as involved with the document. Use these contacts for enquiries related to the scope of work:

• Patrick Thwala, Snr Supervisor Lines & Servitudes
• Edwin Mafolo, Snr Supervisor Lines & Servitudes
• Koketso Molekwa, Snr Supervisor Lines & Servitudes
• Collin Sibeko, Snr Supervisor Lines & Servitudes
• Nathan Molapo, Snr Supervisor Lines & Servitudes
• Zandile Zwane, Snr Technical Support
• M Nyalunga, Middle Manager, Lines and Servitudes

Note: No submission address, email, or phone numbers are provided in the document.

While no explicit pre-qualification criteria are listed in the provided document, eligibility will be strongly determined by demonstrated technical capability across the extensive equipment list. The service provider must have expertise in mechanical repair, hydraulic systems, electrical systems, and calibration of testing instruments. Experience working with similar industrial or utility equipment is implicitly required.

The contract is for the maintenance, repair, and calibration of various machines used by Eskom's NTCSA Central Grid, Lines and Servitudes department for a 24-month period.

Key scope items include:

• Hydraulic crimping machine (Diameter 200mm, Height 350mm, Force 980 kN)
• Hydraulic crimper hoses (3/8" X 20 FT, 10,000 PSI)
• Hydraulic conductor cutter (Working pressure 700 bar max)
• Liver hoist (1.5T - 6T capacity)
• Unleaded generators (16kVA)
• Magnetic drilling machine (230v/50Hz, 1.8 KW)
• Hydraulic swage bolt machines (various models)
• Drill Machine (800w Impact Drill)
• Industrial grinder (2200W, 230mm)
• Brush cutters and chainsaws
• Testing equipment: Earth Resistance Tester, High Voltage Earth Leads Tester, Voltage Detector, Hot Stick Tester, Super Ruler, Dynamometer, Camera, Binoculars

Work includes repairing all possible defective components listed for each machine.

Pricing will be based on an hourly rate. The service provider must submit a quotation for anticipated hours and the cost of required parts.

The document highlights a procurement challenge, not quality management requirements:

• The high cost of repairs and the large variety of machines make it difficult to find service providers that meet NTCSA's procurement standards.
• This underscores the need for a dedicated contract to ensure services are procured effectively.

The document states the following financial arrangement:

• The work will be priced on an hourly rate basis.
• The service provider must submit a quotation covering:
• Anticipated hours for repair or service.
• Cost for all parts required to fully service or repair the machinery.

No other financial requirements like bonds, guarantees, or payment terms are specified.

No specific compliance requirements such as CSD, tax clearance, B-BBEE, CIDB, CIPC, or professional registrations are stated in the document.

The document lists machine components for repair, some of which relate to safety:

• Safety Latches (for Liver hoist).
• Exhaust System (for Unleaded generators).
• Control Switches (for various machines).
• Protective features like Sleeves and Holsters are mentioned for some equipment.

No specific health and safety plans, OHS requirements, or HSE compliance mandates are stated.

The following personnel are associated with the document:

Accepted by:

• Patrick Thwala, Snr Supervisor Lines & Servitudes
• Edwin Mafolo, Snr Supervisor Lines & Servitudes
• Koketso Molekwa, Snr Supervisor Lines & Servitudes
• Collin Sibeko, Snr Supervisor Lines & Servitudes
• Nathan Molapo, Snr Supervisor Lines & Servitudes

Development Team:

• Nathan Molapo
• Collin Sibeko
• Zandile Zwane

Note: No contact details (email, phone, address) are provided.

• The service involves repair, service, and testing of various machines for lines and servitudes on an 'as and when' required basis over 24 months.

• Employer: NTCSA SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
• Telephone: 011 800 8111.
• Service Manager details are listed as 'TBC' (to be confirmed).

• Submit the completed C1.1 Form of Offer and Acceptance as a returnable document.
• The tenderer's authorised representative must sign the Offer part of the form.
• The Employer may accept the offer by signing the Acceptance part and returning a copy before the end of the validity period.
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement constitutes a repudiation of the agreement.

Contractor must have a valid CIDB registration number (to be inserted in Form of Offer). Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements; a decrease in status post-award may lead to contract re-negotiation or termination. If a joint venture, all members are jointly and severally liable. Must have adequate insurance coverage as specified in Insurance Table A (clause Z12).

• Scope: Repair, service, and testing of various machines (lines and servitudes) for NTCSA Central Grid on an 'as and when' required basis for 24 months.
• Specific machines include hydraulic crimping machines, conductor cutters, liver hoists, generators, drilling machines, and hydraulic swage bolt machines.
• Repairs cover components such as relay switches, crimping dies, hydraulic hoses, pressure plates, electric pumps, micrometers, hydraulic oil, starter switches, pull cords, cutting blades, seals, pressure gauges, couplings, O-rings, load chains, hooks, brake systems, gears, bearings, air filters, spark plugs, fuel filters, oil filters, batteries, carburettors, exhaust systems, control panels, recoil starters, annular cutters, magnetic bases, motor brushes, gearboxes, coolant systems, control switches, feed handles, and swaging dies.
• An inspection of the machine is required before repairs commence.
• The Contractor must comply with all health, safety, and environmental laws and regulations.

• The tenderer must provide details of key personnel, including names, jobs, responsibilities, qualifications, and experience.
• CVs for key personnel must be submitted.
• The tenderer must complete the Price List in accordance with NEC3 TSC3 Option A guidelines, linking the price list to the operational plan.

• The service involves repair, service, and testing of various machines (lines and servitudes) for NTCSA Central Grid.
• The Contractor must provide the service in accordance with the Service Information in Part C3: Scope of Work.
• The Price List is a pricing document only; work instructions are in the Service Information.
• The Contractor's plan must link operations to items in the Price List.
• The Contractor must correct any defects not caused by an Employer's risk.

• VAT is 15%. The offered total is exclusive of VAT.
• The contract uses NEC3 TSC3 Option A: Priced contract with price list.
• The Price List must be prepared with items as lump sums or rates multiplied by quantities.
• The Contractor must ensure the price list includes all necessary costs and links to the operational plan.

• Pricing is based on NEC3 Term Service Contract Option A: Priced contract with price list.
• The tenderer must submit a price list with items priced as lump sums or rates multiplied by expected quantities.
• The offered total of Prices is exclusive of VAT; VAT is 15%.
• Payment terms: Payments are made within 4 weeks. The assessment interval is between the 25th day of each successive month.
• The currency is South African Rand.
• Interest on late payments is 0% above the publicly quoted prime rate of Standard Bank of South Africa Limited.
• The Contractor must provide a tax invoice within one week of receiving a payment certificate.

• B-BBEE: The Contractor must notify the Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• Insurance: The Contractor must provide insurance cover as per Insurance Table A, including cover for loss/damage to Employer's property, Plant and Materials, Equipment, third-party liability, and employee injury.
• Confidentiality: The Contractor must not disclose contract-related information without consent.
• Joint ventures: If the Contractor is a joint venture, all members are jointly and severally liable.
• The Contractor must comply with Construction Regulations 2014 and all applicable health, safety, and environmental laws.
• The Contractor must include the Employer's VAT number 4710303126 on all invoices.

• The period for reply is 5 working days, except for health and safety matters requiring immediate intervention.
• The Contractor must take all reasonable precautions to maintain health and safety, comply with Construction Regulations 2014 and all applicable health and safety laws.
• The Contractor may be appointed as Principal Contractor.
• Asbestos: The Employer ensures ambient air meets asbestos regulations (OEL: 0.2 fibres/ml as 4-hour TWA). If asbestos is identified, a risk assessment is conducted, and work may be stopped until safe. The Contractor's personnel can stop work and leave a contaminated area until declared safe.

• The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines, and procedures and ensure subcontractors and employees do the same.

• Insurance: The Contractor must provide insurance cover for loss/damage to Employer's property, Plant and Materials, Equipment, third-party property damage, and bodily injury. Cover amounts are the replacement cost or as required by law.
• The Employer provides insurance for assets, contract works, environmental liability, general/public liability, transportation, motor fleet, terrorism, cyber liability, and nuclear material damage.
• Nuclear Liability: The Employer is the operator of Koeberg Nuclear Power Station and indemnifies the Contractor against nuclear damage, except due to the Contractor's unlawful intent or unauthorized presence.
• Asbestos: The Employer ensures ambient air meets asbestos regulations. The Contractor may request certification and perform parallel measurements at their own expense. If asbestos is identified, a risk assessment is conducted, and work may be stopped until the area is declared safe.
• Contract Data: The tenderer must complete Part Two of the Contract Data, providing company details, fee percentages, risk register matters, service information location, plan details, and key personnel information.
• Additional Conditions (Z clauses): Cover cession/delegation, joint ventures, B-BBEE status change, confidentiality, waiver/estoppel, health/safety/environment, tax invoices, compensation event notification, limitation of liability, termination, ethics, and insurance.
• Contract Duration: 24 months from the contract date.
• Dispute Resolution: Adjudication via ICE-SA panel, with arbitration as the tribunal.
• Price Adjustment: CPA applicable for 16 months from a month before tender closing.
• Low Service Damages: R700 per day for work not executed as per scope.
• Limitation of Liability: Contractor's liability for indirect/consequential loss is limited to R0.0.

• The Risk Register will include an assessment of poor quality maintenance leading to return jobs.

• Project duration: 2 years.

• Department: NTCSA (National Transmission Company South Africa).
• SDL&I Contact: Hlekani Motjiyeng (Supplier Development Localisation & Industrialisation).

• Sworn affidavits for B-BBEE must include:
• Deponent's full name and ID number.
• Deponent's designation (director, owner, member).
• Enterprise name and business address.
• Percentage of black ownership, black female ownership, and designated group.
• Total revenue and basis (audited or management accounts).
• Financial year end date.
• B-BBEE status level.
• Empowering supplier status.
• Matching dates for deponent and commissioner of oath signatures.
• Commissioner of oath must not be an employee or ex officio of the enterprise.

Tenderers must have valid B-BBEE status certificate or sworn affidavit. Companies with annual revenue R10M or less qualify as EME and can submit sworn affidavit. Companies with revenue R50M or less qualify as QSE and must comply with QSE scorecard unless 51% black owned (then sworn affidavit). Companies above R50M annual revenue must submit valid B-BBEE certificate. Must commit to subcontract minimum 30% to designated groups. Must commit to 100% local procurement content. Must commit to engineering bursary program. Must commit to B-BBEE level improvement milestones.

• Project duration: 2 years.
• Mandatory subcontracting of a minimum of 30% of the contract value is a condition for award.
• Subcontracting must be directed to designated groups (e.g., EMEs/QSEs with specific black ownership profiles).
• CIDB compulsory training may be required; if applicable, the Construction Skills Development Goal percentage must be specified.

• Local Procurement Content must be calculated and proposed.
• Pricing must separate local and imported components as per the Price Schedule in the tender documents.
• Eskom's target for Local Procurement Content is 100%.

• A valid B-BBEE certificate or sworn affidavit is mandatory for contract award.
• For Exempted Micro Enterprises (annual total revenue ≤ R10 million): a sworn affidavit is acceptable.
• For Qualifying Small Enterprises (annual total revenue ≤ R50 million): full QSE scorecard compliance is required unless ≥51% Black owned, then a sworn affidavit suffices.
• For larger enterprises (annual total revenue > R50 million): a valid B-BBEE certificate is required.
• Mandatory subcontracting of 30% to designated groups is a condition for award.
• Subcontractors must provide CSD reports and B-BBEE certificates/affidavits.
• Local Production and Content thresholds may apply if the commodity is a Designated Sector.
• CIDB compulsory training may be required.
• Sworn affidavits must meet specific validity criteria including deponent details, ownership percentages, revenue, and commissioner of oath requirements.

• Skills Development commitment: For every R1 million invoiced, offer an Engineering bursary valued at R30,000.00 for University of Technology Engineering students.

• Suppliers must submit quarterly SDL&I compliance reports using a Data Collection Template.
• Eskom will review reports within 30 days and notify suppliers of any shortcomings.
• Suppliers must implement corrective measures before the next report period.
• An SDL&I Implementation Schedule must be completed and returned within 28 days of contract award for monitoring purposes.

• Subcontracting is applicable.

• Points are allocated via a preference point system based on specific goals.
• Bidders must submit a B-BBEE improvement or retention plan within 30 days of contract signing.
• For Qualifying Small Enterprises (QSEs): If annual total revenue is R50 million or less, you must comply with all elements of the QSE scorecard relevant to your sector, unless the entity is at least 51% Black owned, in which case a sworn affidavit is required.