What are the submission requirements for this tender (Ref: E2372GXNOURR)?

Returnable Documents: C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer and

How will bids be evaluated?

{ "general": [ "Tenderers must not be on international sanctions lists or Eskom’s Tender Defaulters list.", "Tenderers must not have conflicts of interest (e.g., shared majority shareholders, access to competitor information).", "Tenderers must be registered on the Central Supplier Database (CSD).", "Foreign tenderers must comply with CPA(IG) for imported goods/services.", "Joint ventures/consortia must explicitly state joint and several liability in their agreements.", "Tenderers must not sub-contract 100% of the scope of work.", "Tenderers must be financially viable (due diligence analysis will be conducted).", "South African tenderers must comply with Employment Equity Act (submit proof of compliance)." ], "specific": [ "For Batch 1 (Plastic Spares): Submit 3 contactable reference letters for similar projects (minimum 1 for partial compliance).", "For Batch 2 (RP Spares): Submit 3 contactable reference letters for RP Spares supply (minimum 1 for partial compliance).", "Warranties and Guarantees: Minimum 12-month shelf-life for applicable items; submit Letter of Commitment to Eskom’s shelf-life requirements.", "Quality Assurance: Conformance with 238-103 Rev 3 (QMS) and ASME NQA-1 Subpart 2.2.", "Supplier must notify Eskom of any changes affecting product integrity or QMS." ], "disqualification": [ "Failure to submit mandatory returnables by the deadline.", "Submission of incomplete or unsigned mandatory documents.", "Non-compliance with eligibility criteria (e.g., sanctions, conflicts of interest).", "Late submissions (after 25 June 2026 at 10:00 SAST).", "Failure to meet the 80% minimum threshold for functionality evaluation." ] }

What financial requirements apply to bidders?

Payment Terms: payment terms as stipulated hereunder when submitting tenders and concluding contracts with Eskom: For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying Suppliers within 30 days of receipt of undisputed invoices. For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

What compliance and legal requirements must bidders meet?

No specific requirements found NOTE: The supplier/contractor/tenderer has to ensure that he/she understands the OHS requirements listed hereunder. The supplier/contractor/tenderer is expected to comply to the following documents when working at/rendering a service to Eskom but not limited to the following OHS specification/requirements provided Occupational Health and Safety Act Compensation for Occupational Diseases and Illnesses Act Note: Please note that after contract award, it is your responsibility to fully align the company’s processes to Eskom’s OHS requirements (policies, procedures, standards etc). Penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier and/or its contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s. Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s induction Management of Contractors/ Suppliers The main contractor/supplier Has to demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers. Has to provide notification to Eskom, prior to the appointment of contractors or suppliers for the commencement of work. Has to ensure that contractors/ suppliers have adequate resources and competencies. Is accountable for the management of its contractors/ suppliers in order to ensure that the applicable legal and Eskom requirements (that are applicable to the main supplier during contract execution) are complied with by the contractors or suppliers. The main supplier shall monitor contractors or suppliers through audits and assessments with regard to OHS compliance during the execution of the work. The grounds for the termination of work done by contractors/suppliers shall be provided by the main supplier. All non-conformances/non-compliance by the contractors/suppliers (all tiers) to the main supplier shall be dealt with directly with the main contractor/supplier in terms of performance and penalty processes. Eskom reserves the right to verify this when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and the contact detail of clients (including Eskom) for whom the Company has done previous work of a similar nature I, the undersigned, hereby acknowledge that I have obtained copies of the above documents and confirm that I fully understand them and the consequences of non-compliance. Signed at ................................................ on ........ day of .................................. 20............ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2 Template Annexure B: Eskom Identifier 240-43921804 Rev 5 Acknowledgement Form for Document 240-77471499 Rev 3 OHS legal and other Identifier requirements Effective Date May 2021 Company/Supplier Name Name of Authorised person (CEO/Director/ Managing Director) Signature Date Witness 1 ......................................... Witness 2 ........................................ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 2 CSD number to gain access to C1.1 Form of Offer and Acceptance [●] C1.1 Form of Offer & Acceptance By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer and ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Quality • 238-769T - Supplier Quality Management System √ Requirements to be signed by Tenderer 238-122 - Company Information Form to be completed by Tenderer Environmental The supplier to ensure that all goods supplied in terms of the contract conform to all applicable National Environmental Management Act and other compliance obligations and Eskom environmental specification. Due An analysis of the tenderer’s financial statements will √ Diligence/financial be conducted for the purpose of establishing the analysis tenderer’s financial viability and ability to meet it’s contractual obligations for the duration of the contract, should the tenderer be awarded the contract. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical 1. Technical Evaluation Criteria Batch 1 – Plastic √ Spares as per attachment Technical Evaluation Criteria Batch…

What are the important dates and deadlines for this tender?

{"closingDate":"04 June 2026","closingTime":"2026"}

Who should be contacted for queries about this tender?

{"name":null,"email":"forensic@eskom.co.za","phone":"021 522 3852","department":"FOR A PERIOD OF FIVE (5)","address":"r which may be"}

Supply of Radiation Protection Products – Open Tender in Western Cape

Accreditation:

Evaluated of by:

Date of CIF Evaluation:

Contract number awarded if applicable:

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 10

of Plastics Transaction

Quality Safety Safety Quality

Q4 l3 nsf 238-103

Level Level Class Specification

Section 2: supplier quality management system requirements

Tick (√) as applicable

ISO 9001:2015 Quality Management System - Certified. N/A

ISO 9001:2015 Quality Management System - Conformance N/A

Formal Quality Assurance and inspection Programme accepted by

Eskom- such formal control shall consist of the appropriate work

Quality Assurance √ procedures (e.g., procurement, receipt inspection, storage, handling

processes, etc.)

Quality Assurance Requirements for Nuclear Facility Applications -

Conformance to section:

Asme NQA-1 √

...Subpart 2.2.................................................

(Eskom to complete)

Leadership and Management for Safety – General Safety Requirements -

Conformance to section:

IAEA-GSR-Part 2 N/A

....................................................

(Eskom to complete)

ASME NCA-4000 or

RCC-M or IAEA 50 Quality Assurance Requirements - Conformance N/A

C/sg

IEEE-467 Quality Assurance Requirements - Conformance N/A

Note: If the Supplier and Manufacturer is not the same entity, the requirements of both sections 2 and 3 applies.

Secti

of Radiation Protection Spares

Transaction

Quality Safety Safety Quality Q3 L2 LS 238-103

Level Level Class Specification

Section 2: supplier quality management system requirements

Tick (√) as applicable

ISO 9001:2015 Quality Management System - Certified. N/A

ISO 9001:2015 Quality Management System - Conformance √

Formal Quality Assurance and inspection Programme accepted by

Eskom- such formal control shall consist of the appropriate work

Quality Assurance √ procedures (e.g., procurement, receipt inspection, storage, handling

processes, etc.)

Quality Assurance Requirements for Nuclear Facility Applications -

Conformance to section:

Asme NQA-1 √

...Subpart 2.2.................................................

(Eskom to complete)

Leadership and Management for Safety – General Safety Requirements -

Conformance to section:

IAEA-GSR-Part 2 N/A

...N/A.................................................

(Eskom to complete)

ASME NCA-4000 or

RCC-M or IAEA 50 Quality Assurance Requirements - Conformance N/A

C/sg

IEEE-467 Quality Assurance Requirements - Conformance N/A

Note: If the Supplier and Manufacturer is not the same entity, the requirements of both sections 2 an

appointment of contractors or suppliers for the commencement

of work

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

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Eskom eTendering System

User Manual

Complete all the fields
Contact number must start with a

Plus prefix e.g +27

Ensure that you also fill in the

capture picture to validate that you

are not a robot.

Once all columns have been filled

click on register button

Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

If the email does not come through,

click on “Resend Verification Email”

button

email to be resent,
Once you have received the email click

on link provided on

the email.

Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

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Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

1. Giving the file a name

2. Select the listed file type e.g.: Technical, commercial, finance and etc

3. Choose the file you need to upload

4. Then click on “Upload” button, Fig5.

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

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Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

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Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

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Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

-------Originalmessage--------

From:Eskom E-Tender Document Submission 28 <[email protected]>

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

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Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

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7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

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Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

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Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

This User Requirements Specification is for Radiation Protection Products for application at Koeberg

Nuclear Station within Eskom’s Generation Division. At KNPS Radiation Protection Products are

sometimes referred to as RP Spares.

Koeberg Nuclear Power Station (KNPS) is situated at Duynefontein, 27km north of Cape Town on the

Atlantic coast. It has operated safely and efficiently for nearly 40 years, and currently Eskom is doing

upgrades to the plant and structures for long term operations.

Nuclear power stations are complex facilities that require meticulous attention to detail and a steadfast

commitment to excellence. This unwavering dedication to excellence ensures the safe and reliable

generation of electricity for millions of people around the country. At the heart of KNPS lies a culture

of adherence to standards and quality.

This commitment to quality is reflected in the rigorous standards that govern every aspect of KNPS.

These standards cover everything from the design and construction of plant systems to the Spares

used on the plant, and they provide a robust foundation for the safe and reliable operation of the

facility.

This document outlines the user requirements for Radiation Protection Products to be supplied at

Koeberg Nuclear Power Station (KNPS). The purpose of this specification is to ensure that Radiation

Protection Products supplied to KNPS meet the necessary requirements for efficient and safe

operation, as well as the safety and well-being of Radiation Protection Personnel.

The supply and delivery of Radiation Protection Products on an “as and when” required basis to the

Nuclear Operating Unit for a period of five (5) years.

4. Generic user requirements:

4.1 Functional Performance:

4.1.1 Radiation Protection Products shall meet the necessary performance requirements

for use in plant operations and equipment at KNPS.

4.1.2 Radiation Protection Products with Specification DSG-317-094 shall be CRACK

approved prior to being supplied to site where alternative or equivalent products

shall be considered.

4.1.3 Any potential incompatibility with existing design specifications at Koeberg Nuclear

Power Station for Radiation Protection Products shall be brought to Eskom’s

attention at the time of tender.

The supply and delivery of Radiation Protection Products on

an “as and when” required basis to the Nuclear Operating Revision: 1

Unit for a period of five (5) years. Page:

4.2 Safety and environment:

4.2.1 Radiation Protection Products shall be provided in safe packaging. Containers

shall pose no risk of environmental spillage.

4.2.2 Radiation Protection Products shall pose no risk of emitting hazardous vapours to

personnel and the environment as far as possible.

4.2.3 Radiation Protection Products shall be sourced from a manufacturer whose

facilities operates an Environmental Management System which complies with the

requirements of ISO 14001: 2015

4.3 Quality and cleanliness:

4.3.1 Radiation Protection Products shall meet the necessary quality standards for

KNPS as specified.

4.3.2 Radiation Protection Products shall be manufactured and/or supplied by reputable

and qualified suppliers.

4.3.3 The supplier shall notify Eskom of any significant changes that may affect the use

or integrity of the Radiation Protection Products.

4.4 Storage, Handling and Expiry Dates:

4.4.1 All Radiation Protection Products shall be transported in a manner that prevents

damage to the packaging or its contents.

4.4.2 All necessary precautions shall be taken to prevent leaks or spills during

transportation.

4.4.3 Radiation Protection Products shall be stored, handled, and transported in

accordance with the manufacturer's instructions and industry best practices prior

being delivered to site.

4.4.4 Safety data sheet SDS) where applicable shall be delivered with each delivery of

such items and must include manufacturing date, expiry date and allowable

deviation of product.

4.4.5 All Radiation Protection chemical products with a shelf-life, shall not expire within

one (1) year from the date of delivery to site.

4.5 Documentation:

4.5.1 Each delivery to site of Radiation Protection Spares shall be accompanied by the

following documentation, where applicable:

4.5.1.1 Safety Date Sheets

4.5.1.2 Technical Datasheet

4.5.1.3 Certificate of Analysis (COA)

The Certificate of Analysis will demonstrate that the chemical

characteristics in every requirement of the design specification guideline

(DSG-317-094).

The supply and delivery of Radiation Protection Products on

an “as and when” required basis to the Nuclear Operating Revision: 1

Unit for a period of five (5) years. Page:

The following elements listed below depending on characteristics and

concentration will have a negative impact on equipment, coolant pollution

and activation products.

Total halogens and halides
Total sulphur
Heavy metals

4.5.1.4 Certificate of Conformance

The certificate of conformance shall state that Radiation Protection

Products meets the requirements for use at KNPS as described in the

relevant DSG. Where DSG is not present only a COC shall be supplied.

All documentation must be completely legible.

4.5.2 The documentation shall be submitted to and kept on file by KNPS as per the

station records management system.

4.6 General

4.6.1 This URS is the minimum applicable technical specifications of Radiation

Protection Products associated with the use and application of these products. It

is the responsibility of the Supplier to advise and inform the Employer of any new

developments on their effects on health, safety, environment, and the applicability

of regulatory limitations prior to supply to site.

4.6.2 Where deviations are required, the Supplier shall clearly demonstrate that the

alternative Radiation Protection Products Standards to be supplied meet and/or

surpass the minimum requirements as set out in the Table below.

4.6.3 No deviation or exception shall be permitted without the written approval of the

Employer.

4.6.4 Compliance to this specification shall not relieve the Supplier of the responsibility

of furnishing Radiation Protection Products that meets the environmental and

quality requirements at KNPS.

5. Description of the goods

The Supply and Delivery of Radiation Protection Products for the Nuclear Operating Unit.

The Radiation Protection Products list is split into two batches for ease of supply. Full list is available

on Annexure A.

Batch 1: plastic spares

Refer to Annexure A

The supply and delivery of Radiation Protection Products on

an “as and when” required basis to the Nuclear Operating Revision: 1

Unit for a period of five (5) years. Page:

Batch 2: rp spares

Refer to Annexure A

6. Categories of labour required

6.1 The Contractor shall be responsible for the safe delivery of Radiation Protection Products

to KNPS Site Stores using roadworthy vehicles that comply with all relevant legislation

including the following:

➢ National Road Traffic Act

➢ National Road Traffic Regulation, 2000

6.2 The Contractor shall ensure that drivers delivering Radiation Protection Products to KNPS

meet Koeberg Nuclear Power Station access requirements:

➢ Have valid national driver’s license.

➢ Not under the influence of intoxication substances including drugs and alcohol.

➢ Have no criminal record.

7. Timing and planning

Period of contract - 5 years
Start Date 2026
Completion Date 2030

8. Trianing

8.1 The Contractor shall ensure that the Contractor’s staff responsible for the delivery of

Chemical Radiation Protection Products are suitably qualified and have undergone an

inhouse training specific to the work to be executed under the contract.

8.2 Site access training for delivery personnel, where applicable and required.

9. Access formalities

9.1 Access to the Koeberg Nuclear Power Plant is controlled and reserved. The Supplier shall

comply with the various access requirements as stipulated in the KAA 777: “PROCESS

For access to koeberg nuclear power station”.

9.2 The mandatory Personal Protective Equipment (PPE) is displayed in various sections/areas

at Koeberg Nuclear Power Station. However, the following are required as a minimum:

9.2.1 Hard hat with a chin strap,

The supply and delivery of Radiation Protection Products on

an “as and when” required basis to the Nuclear Operating Revision: 1

Unit for a period of five (5) years. Page:

9.2.2 Safety boot with a toe cap,

9.2.3 Gloves,

9.2.4 Ear protection and

9.2.5 Safety glasses

9.3 The service provider is responsible for supplying all his/her staff with this PPE and any

safety equipment required to perform work safely.

10. ESKOM scope of supply

Eskom shall supply Access to site in support of the Supply and Delivery of Radiation Protection

Products. Eskom shall also provide support for the On- / Off-loading of goods on KNPS site.

11. References

Specifications as listed above will be supplied along with this document.

12. Documentation

➢ DSG-318-040

➢ DSG-318-041

➢ DSG-318-042

➢ DSG-317-094

➢ DSG-314-416

➢ DSG-318-044

➢ DSG-310-153

➢ DSG-314-392

➢ DSG-312-085

➢ DSG-314-266

➢ KAA 777: Process for access to Koeberg Nuclear Power Station

➢ KAA 751: Chemical Restrictions And Controls At Koeberg (CRACK) Programme

➢ Occupational Health and Safety Act,

13. Delivery times

The delivery times will be stipulated on the Purchase Order (PO), and it will be on an as and when

required basis.

14. Method

This Radiation Protection Products contract will be for stock replenishment. End users will request

stock items via the stock reservation requests system. If the stock is low, the Inventory Planner will do

a material run as per their schedule. The Supplier will receive a PO to deliver and offload items at the

KNPS Site Stores. Inventory Management will replenish the bin location of the stock.

All other information NOT pertinent to the above is given in the balance of the Goods Information

PART C2: PRICING DATA PAGE xix C2 SC3 COVER

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years.

C1.2 Contract Data

Part two - Data provided by the Supplier

The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear

Operating Unit for a period of five (5) years.

Notes to a tendering supplier:

1. Please read both the NEC3 Supply Contract (SC3)4 and the relevant parts of its Guidance Notes (SC3-

GN)5 in order to understand the implications of this Data which the tenderer is required to complete.

2. The number of the clause which requires the data is shown in the left hand column for each

statement however other clauses may also use the same data

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

Completion of the data in full, according to Options chosen, is essential to create a complete contract.

Clause Statement Data

10.1 The Supplier is (Name):

Address

Tel No.

Fax No.

11.2(8) The Goods Information for the Supplier’s

design is in:

11.2(11) The tendered total of the Prices is R ,

(in words)

11.2(12) The price schedule is in:

11.2(14) The following matters will be included in

the Risk Register

25.2 The restrictions to access for the Supply

Manager and Others to work being done

for this contract are

30.1 The delivery date of the goods and

services is: goods and services delivery date

1 [●] [●]

2 [●] [●]

3 [●] [●]

31.1 The programme identified in the Contract

Data is contained in:

4 Either April 2013 or December 2009 Edition as stated by Purchaser in Contract Data part 1.

5 Available from Engineering Contract Strategies Tel 011 803 3008, Fax 086 539 1902, or www.ecs.co.za

PART C2: PRICING DATA PAGE xx C2 SC3 COVER

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years.

63.2 The percentage for overheads and profit

added to the Defined Cost is %

PART C2: PRICING DATA PAGE xxi C2 SC3 COVER

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years.

Part 2: pricing data

NEC3 Supply Contract

Document Title No of

reference pages

C2.1 Pricing assumptions 2

C2.2 The price schedule [●]

PART C2: PRICING DATA PAGE xxii C2 SC3 COVER

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

C2.1 Pricing assumptions

1. How goods and services are priced and assessed for payment

Clause 11 in NEC3 Supply Contract, (SC3) core clauses states:

Identified and 11

defined terms 11.2 (11) The Prices are the amounts stated in the price column of the Price

Schedule. Where a quantity is stated for an item in the Price Schedule, the

Price is calculated by multiplying the quantity by the rate.

(12) The Price Schedule is the price schedule unless later changed in

accordance with this contract.

Assessing the 50.2 The amount due is

amount due

the Price for each lump sum item in the Price Schedule which the

Supplier has completed,

where a quantity is stated for an item in the Price Schedule, an amount

calculated by multiplying the quantity which the Supplier has completed

by the rate,

plus other amounts to be paid to the Supplier,
less amounts to be paid by or retained from the Supplier.

Any tax which the law requires the Purchaser to pay to the Supplier is

included in the amount due.

This confirms that the Supply Contract is a priced contract where the Prices are derived from a list of items of

goods and services which can be priced as lump sums or as expected quantities of goods and services

multiplied by a rate, or a mix of both.

2. Function of the Price Schedule

Clause 53.1 states: “Information in the Price Schedule is not Goods Information”. This confirms that

instructions to do work or how it is to be done are not included in the Price Schedule but in the Goods

Information. This is further confirmed by Clause 20.1 which states, “The Supplier Provides the Goods and

Services in accordance with the Goods Information”. Hence the Supplier does not Provide the Goods and

Services in accordance with the Price Schedule. The Price Schedule is only a pricing document.

3. Preparing the price schedule

Items in the price schedule may have been inserted by the Purchaser and the tendering supplier should

insert any additional items which he considers necessary. Whichever party provides the items in the price

schedule the total of the Prices is assumed to be fully inclusive of everything necessary to Provide the Goods

and Services as described at the time of entering into this contract.

It will be assumed that the tendering supplier has

Read Pages 8, 11, 12 and Appendix 5 of the SC3 Guidance Notes before preparing the price

schedule;

Included in his Prices and rates for correction of Defects (core clause 43.1) as there is no

compensation event for this unless the Defect is due to a Supplier’s risk;

Part c3: scope of work 0 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

Spread the cost of doing work he chooses not to list as separate items in the price schedule across

other Prices and rates in order to fulfil the obligation to Provide the Goods and Services for the

tendered total of the Prices;

Understood that there is no adjustment to lump sum prices in the price schedule if the amount, or

quantity, of work within that lump sum item later turns out to be different to that which the Supplier

estimated at time of tender. The only basis for a change to the Prices is as a result of a compensation

event per clause 60.1;

Understood that the Supplier does not have to allow in his Prices and rates for matters that may

arise as a result of a compensation event.

3.1. Format of the price schedule

Entries in the first four columns in the price schedule in section C2.2 are made either by the Purchaser or the

tendering supplier.

If the Supplier is to be paid an amount for the item which is not adjusted if the quantity of work in the item

changes, the tendering supplier enters the amount in the Price column only, the Unit, Quantity and Rate

columns being left blank.

If the Supplier is to be paid an amount for the item which is the rate for the item multiplied by the quantity

completed, the tendering Supplier enters the rate which is then multiplied by the Quantity to produce the

Price, which is also entered.

If the Supplier is to be paid an amount for an item proportional to the length of time for which the goods and

services are provided, a unit of time is stated in the Unit column and the length of time (as a quantity of the

stated units of time) is stated in the Quantity column.

Part c3: scope of work 1 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

C2.2 the price schedule

The following is a categorised list of the Radiation Protection Products.

Batch 1: PLASTIC SPARES

Material COA 5-year Rate

Description Long Description Price Per Total

nr applicable Demand per unit

C.O.C.\0040/88Q\NSF:NC:Q4:NEV. Description

Tubing:layflat;od 70 CONFIRMED-SEG/COD-93/04 layflat tube dimen: 70mm

0056960 NO Each 100 EA

Mm;150 um;pe wide 150 micron thick matl: polyethylene pink

Packg: roll (standard)

C.O.C.\0040/88Q\NSF:NC:Q4:NEV. Description

Tubing:layflat;od 150 CONFIRMED-STG/COD-92/01 tube p/no: dimen: 150mm

0056994 NO Each 60 EA

Mm;150 um;pe wide x 150 micron thick matl: polyethylene pink;

Suggested

C.O.C; 064/92Q; q4:nsf:nc:nev; neoprene sheet

Sheet:neoprene;lg 1.2 M x crepelle; dimen: 1,2m x 2mm; matl:neoprene rubber;

0107507 NO Meter 1000 M

Thk 1.2 Mm kba:1214b02009; itm:a20; fm1923011; s/list:m19.2;

M/man:002/1; asmt:1966;

Part c3: scope of work 0 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

DSG-318-040; 0421/87Q; q4:nsf:nc:nev; medium green

Rad-act plastic bags material low density

Polyethylene (ldpe) bags clearly transparent

W/green tint colour and material uniform

Appearance- without holes,blisters,pinholes,lumps-

Stretched areas or other visible defects bags

Fabricated from seamless tube well- welded

W/double weld at bottom 200 bags per bag well

Bag:transparent,

0160332 PERFORATED AT- THE TOP FOR EASY TEAR OFF DIMEN:150 NO Single bag 20000 EA

M;clear;pe low density

Micron +- 10 450mm x 565mm opening on 450mm side

Former or core i/dia not less than 50mm- or

Greater than 75mm special

Markings:radioactive/radioaktief printed two

Times on both outsides 0f- bags inbetween black

Indelible trefoil- signs.TREFOIL Between 100mm and

150Mm- across.WORDS Printed in helvetica bold-

Minimum height 20mm

DSG-318-040; 0421/87Q; q4:nsf:nc:nev; bag; type:

Transparent, l; dimensions: wd 685 mm x lg 1.13 M x

Thk 150 +/-10 um; color: clear; material: pe low

Density; designation: radioactive; designation

Color: green tint; printed three times on both

Outsides of unim appearance without holes blisters

BAG:TRANSPARENT, L;CLEAR;PE PINHOLES LUMPS STRETCHED AREAS OR OTHER VISIBLE Pack of

0160333 NO 550 ea

LOW DENSITY DEFECTS FABRICATED FROM SEAMLESS TUBE WELL WELDED 200 bags

W/double weld at bottom; 1 pack = 200 bags;

Opening on 685 mm side mer or core i/dia not less

Than 50 mm or greater than 75 mm in between

Black indelible trefoil signs trefoil between 100 and

150 mm across words printed in helvetica bold

Minimum height 20mm;

Part c3: scope of work 1 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

DSG-318-040; 0421/87Q; q4:nsf:nc:nev; bag; type:

Transparent, l; dimensions: wd 685 mm x lg 1.13 M x

Thk 150 +/-10 um; color: clear; material: pe low

Density; designation: radioactive; designation

Color: yellow tint; printed three times on both

Sides unim appearance without holes blisters

BAG:TRANSPARENT, L;CLEAR;PE PINHOLES LUMPS STRETCHED AREAS OR OTHER VISIBLE Pack of

0160376 NO 450 ea

LOW DENSITY DEFECTS FABRICATED FROM SEAMLESS TUBE WELL WELDED 200 bags

W/double weld at bottom; 1 pack = 200 bags;

Opening on 685 mm side mer or core i/dia not less

Than 50 mm or greater than 75 mm in between

Black indelible trefoil signs trefoil between 100 and

150 mm across words printed in helvetica bold

Minimum height 20 mm;

DSG-318-040; 0421/87Q; q4:nsf:nc:nev; bag: type:

Transparent, l; dimensions: wd 685 mm x lg 1.13 M x

Thk 150 +/-10 um; color: clear; material: pe low

Density; designation: radioactive; designation

Color: pink tint; printed three times on both

Outsides of unim appearance without holes blisters

BAG:TRANSPARENT, L;CLEAR;PE PINHOLES LUMPS STRETCHED AREAS OR OTHER VISIBLE Pack of

0160378 NO 300 ea

LOW DENSITY DEFECTS FABRICATED FROM SEAMLESS TUBE WELL WELDED 200 bags

W/double weld at bottom; 1 pack = 200 bags;

Opening on 685 mm side mer or core i/dia not less

Than 50 mm or greater than 75 mm in between

Black indelible trefoil signs trefoil between 100 and

150 mm across words printed in helvetica bold

Minimum height 20 mm

Part c3: scope of work 2 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

Dsg-318-040\0421/87q\q4:nsf:nc:nev medium pink

Rad-act plastic bags matrial low density

Polyethylene (ldpe) bags clearly transparent

W/pink tint colour and material uniform

Apperance without holes,blisters,pinholes,lumps,

Stretched areas or other visible defects bags

Fabricated from seamless tube well welded

BAG:TRANSPARENT, W/DOUBLE WELD AT BOTTOM 200 BAGS PER LOT 1 EA = 200 Pack of

0160379 NO 150 ea

M;CLEAR;PE LOW DENSITY BAGS DIMEN: 150MICRON +- 10 450MM X 565MM 200 bags

Opening on 450mm side former or core i/dia not

Less than 50mm or greater than 75mm special

Markings:radioactive/radioaktief printed two

Times on both outsides of bags inbetween black

Indelible trefoil sings trefoil between 100mm &

150Mm across words printed in helvetica bold

Minimum height 20mm

Dsg-318-040\0421/87q\q4:nsf:nc:nev small pink rad-

Act plastic bags material low density polyethylene

(Ldpe) bags clearly transparent w/pink tint colour

And material uniform appearance- without

Holes,blisters,pinholes,lumps- stretched areas or

Other visible defects bags fabricated from seamless

Tube well- welded w/double weld at the bottom

BAG:TRANSPARENT, S;CLEAR;PE Pack of

0160380 200 bags per lot 1 ea = 200 bags dimen:150 micron +- NO 180 ea

LOW DENSITY 200 bags

10 250mm x 300mm opening on 250mm side former

Or core i/dia not less 50mm- or greater than 75mm

Special markings:radioactive/radioaktief printed

Once on both outsides of bags- above and below

Black indelible trefoil- signs.TREFOIL Between 100mm

And 150mm- across.WORDS Printed in helvetica

Bold- minimum height 20mm

Dsg-318-041\0421/87q\q4:nsf:nc:nev description

0161733 FILM:WD 1.5 X LG 100 M;PVC CONFIRMED-SEG/COD-99/06 ROLL OF PVC MACLITE NO Roll/Each 300 EA

Colour:yellow dimen:1500mm x 100 metres matl:pvc

Part c3: scope of work 3 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

DSG-318-042; 0421/87Q; q4:nsf:nc:nev;06 F250/150

Yellow vlamwas vinyl film a flexible translucent

Flame retardant- pvc film having a matt embossed

Surface thickness:gen.AVERAGE 150 micron + or - 10

Micron tensile strength:19,0 mpa tear strength:45

N/mm density:1,275 g/cm.CU. Appearance:material

Shall be uniform in- appearance and free from

0161761 FILM:SHEETING;VINYL NO Roll/Each 800 EA

Blisters ,holes- pinholes,lumps and other visible

Defects. Colour and surface finish:the colour,

Emboss and surface finish shall be- commercially

Acceptable. Resistance to burning:material shall

Conform- with requirements of spec.CKS 143 (1978);

Dimensions: wd 1370 mm x lg 100 m x thk 150 um;

Material: vinyl

Dsg-318-042\0421/87q\:q4:nsf:nc:nev description

CONFIRMED-STG/COD-99/06 F250/150 red vlamvas vinyl

Film a flexible translucent flame retardent- pvc

Film having a matt embossed surface.

Thickness:gen.AVERAGE 150 micron + or - 10 micron

Tensile strength:19,0 mpa tear strength:45 n/mm

0161762 FILM:SHEETING;VINYL DENSITY:1,275 G/CM.CU. APPEARANCE:MATERIAL SHALL BE NO Roll/Each 600 EA

Uniform in- appearance and free from

Blisters,holes- pinholes,lumps and other visible

Defects. Colour and surface finish:the colour,

Emboss and surface finish shall be- commercially

Acceptable. Resistance to burning:material shall

Conform- with requirements of spec.CKS 143 (1978)

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; funnel: size: 12 in;

Funnel:12 in;yellow pvc;5

0731082 MAT: YELLOW PVC; CAPACITY: 5 L; TYPE: CATCHMENT; NO Each 500 EA

L;catchment

FT/841C-12CIY-12IN

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; wrap; type: cling; lg

Wrap:cling;lg 500 m;plastic

0731083 500 M X WD 450 MM X THK 30 UM; MATERIAL: PLASTIC RED NO Roll/Each 500 EA

Red tinted

Tinted; pallet wrap

Part c3: scope of work 4 c3 sc3 cover page

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The supply and delivery of Radiation Protection Products on an “as and

when” required basis to the Nuclear Operating Unit for a period of five (5) years

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; funnel: size: 18 in;

Funnel:18 in;yellow pvc;10

0731091 MAT: YELLOW PVC; CAPACITY: 10 L; TYPE: CATCHMENT; NO Each 500 EA

L;catchment

FT/841C-18CIY-18IN

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; pad, cleaning; type:

Pad:cleaning;various;plasti

0731128 DOODLE BUG; WD 120 MM X LG 250; MAT: PLASTIC; 10 NO Each 1500 EA

Pc/pack

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; bag; type: general

Purpose; lg 1225 x wd 750 mm; color: orange tinted;

Bag:gp;lg 1225 x wd 750

0731149 MAT: PLASTIC; MICRON: 80; UNIT PACKAGE QUANTITY: 100; NO Single bag 40000 EA

Mm;plastic;80

Storage and transportation of radiation

Protection material

C.O.C; 0040/88Q; q4:nsf:nc:nev:3; bag; type:

Respirator; wd 400 x lg 410 mm; color: tinted

Orange; mat: plastic; designation: breathing

Bag:respirator;400 x 410

0731270 EQUIPMENT; DESIGNATION COLOR: WHITE ON ORANGE; NO Each 30000 EA

Mm;plastic

Micron: 50; breathing equipment bag complete with

White on orange; wd 154 x ht 145 mm write on

Panel

Wrap: type: cling; length: 500 m; material: plastic

Wrap:cling;lg 500 m;plastic

0696470 CLEAR TINTED; WIDTH: 450 MM; THICKNESS: 30 UM; NO Roll/Each 1200 EA

Clear tinted

PALLETWRAP - Non-stock

The total of the Prices

1. All prices exclude VAT and are in SA Rands

2. Quantities on any of the above-mentioned items are estimates and not guaranteed.

3. Prices are inclusive of all the costs associated with delivering the goods.

4. The prices of all goods will remain fixed for the first 12 months of the contract period, there after 20% of the goods will remain fixed and the remaining

80% will be adjusted in accordance with SEIFSA Table U-A (final manufactured goods in South Africa). Base date will be a moth before tender closing.

Batch 2: RP SPARES

Part c3: scope of work 5 c3 sc3 cover page

Supply and Delivery of Radiation Protection Products for Nuclear Operating Unit (NOU) on an “as and when” required basis for a period of five(5) years Contract - Batch 1: Plastic Spares

Comments Criteria Requirements Deliverables Scoring Methodology Rating Score Weighting %

Does not Meet: No Information provided, i.e. No Previous

Experience submitted or Inadequate information submitted

(i.e., submission not relating to supply of Plastic Spares

Partial Meet ( Large gap): One (1) project

supply of RP Spares

Tenderers are required to

Partial Meet ( Large gap): One (1) project

of the processes and supporting

75% - Minor gaps identified with

information that reflects how processes are managed

conformance with the requirements of

and work/operation is prepared, reviewed, carried out,

238-103 Rev 3 30% 0% 0.0%

recorded, assessed and improved . Examples of

50% - Major gaps identified with

processes to be described can include Resource

conformance with the requirements of

Selection, Quality Control, Receipt Inspection,

238-103 Rev 3

Purchasing, etc.

0% - No documents submitted

Manufacturer Quality Control Process Documents Returnable is an example of a QCP or Quality Project

Plan for a similar service or product, identifying 100% - Quality Control Process

sequential operations and indicating inspection and procedure and Quality Control Plan with

test points (hold and/or witness points) and areas all intervention points and verification of

where reports are required . completed steps.

75% - Quality Control Process

30% 0% 0.0%

procedure and Quality Control Plan with

no intervention points identified.

50% - Quality Control Process

procedure only submitted.

0% - No documents submitted

Control of nonconforming product or service and appli

supply and delivery of Radiation

Protection Products on an “as and when”

required basis to the Nuclear Operating Unit

Project

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

Supply of radiation protection products – open tender in western cape

Eligibility Criteria

Supply of radiation protection products – open tender in western cape

Eligibility Criteria

Localizing the Supply Chain: Bidding for Manufacturing and Fabrication Tenders

Local Content and Manufacturing Requirements for Gauteng Tenders

Textile and Uniform Manufacturing Tenders in Gauteng

Guide to Manufacturing & Supply Tenders in South Africa

Manufacturing & Production Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Eskom

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