Upgrade of dc workshop and battery room at simmerpan complex for ntcsa

1) Must achieve minimum weighted average score of 80% across all evaluation sections, 2) Must provide either valid ISO 14001 certification from accredited body (Option 1) OR documented evidence of EMS conforming to ISO 14001 (Option 2), 3) Must comply with National Environmental Management: Waste Act (Act No. 59 of 2008) and other referenced environmental legislation, 4) Documentation must be complete and signed by authorized representatives.

Returnable Documents: The bidder must submit all required returnable documents as specified in the tender documentation.

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Returnable Documents: [Document title indicates this is Annexure G2 - Local Content Declaration Summary Schedule; main tender submission requirements not available in this annexure document]

• Returnable documents are required. Specifics not detailed.

• Local content declaration is required. A supporting schedule (Annex E) is referenced.

• Scope: Simmerpan Complex DC Workshop and Battery Room Upgrade. Refer to the attached NEC3 Engineering and Construction Contract and the Simmerpan DC Workshop and Battery Room Refurbishment Technical Specification for full details.

• Closing date and time: 21 July 2026 at 10h00 AM.
• Tender validity period: 90 days from the closing date.
• Compulsory clarification meeting and site visit: 09 July 2026 at 10h00 AM.
• Venue: Tender clarification meeting at Simmerpan, Risk Boardroom; site walk at Simmerpan DC workshop.
• Clarification queries deadline: 10 working days before the tender submission deadline.
• Any addenda or clarifications will be posted on the e-tender portal and Tender Bulletin.

• NTCSA Representative: Matshipi Mosima.
• Email: [email protected].
• Telephone: 053 830 5623.
• 1st Escalation (Procurement Manager): Jabu Nkgapele, Email: [email protected].
• 2nd Escalation (Middle Manager): Vongani Hlungwani, Email: [email protected].
• All queries and clarifications must be addressed in writing to the NTCSA Representative. Do not contact any other NTCSA employees involved in the tender.

• Submit electronically via the Eskom E-tendering site (NTCSA Tender bulletin site) by the closing date and time.
• The submission deadline is 21 July 2026 at 10h00 AM. Late tenders will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• All documents must be in PDF and Excel format. The price list must be submitted in both PDF and Excel.
• File size limit: 50MB per file, total submission size 900MB. Do not upload zip/compressed files.
• No hard copies will be accepted.
• Ensure the submission status is marked as complete. Supplier help manuals and videos are available on the Eskom E-Tendering page.
• If you resubmit, only the latest version will be considered; previous submissions become null and void.
• Mandatory returnables must be fully completed, signed (if required), and submitted by the closing deadline to avoid disqualification.
• For non-disqualifiable returnables, if incomplete, you may be given 5 working days to rectify (except CIDB grading proof, which has a 21-day period).
• Returnables required for evaluation only: if missing or incomplete, you will score zero but not be disqualified.
• A compulsory clarification meeting and site visit is scheduled for 09 July 2026 at 10h00 AM at Simmerpan (Risk Boardroom for meeting, DC workshop for site walk). You must confirm attendance via email to [email protected] with attendee details. Non-attendance leads to disqualification.

Tenderers are ineligible if: they are from a country on international sanctions lists; submit more than one tender (except for file size limits); have a conflict of interest; are restricted by National Treasury or on the Tender Defaulters list; sub-contract 100% of the scope; are flagged suppliers (e.g., implicated in misconduct per Zondo Report/SIU); or are not jointly and severally liable in a JV. The main contractor must hold a valid CIDB grading of 6EB or higher.

• Scope of work: Refer to the attached NEC3 Engineering and Construction Contract and the Simmerpan DC Workshop and Battery Room Refurbishment Technical Specification.
• Key technical requirements include Electrical and Mechanical works, HVAC systems (fresh air, extraction, split units), and Battery Room refurbishment (lights, floor, stands).
• Mandatory experience: At least one completed multidiscipline project containing Electrical and Mechanical scope.
• Electrical criteria: Experience in domestic/commercial installation projects and Battery Room refurbishment projects.
• HVAC criteria: Experience in design, construction, commissioning, and testing of HVAC systems for building services.
• Method statements and technical proposals detailing approach, methodology, deliverables, and resource plan are required.
• Key personnel requirements include Registered Master Installation Electrician (for COC and HAZLOC classification), Designer with ECSA registration for electrical design, and qualified HVAC resources with SAQCC registration.

• Method statement required detailing approach, methodology, deliverables, and resource plan.
• Technical proposal must demonstrate understanding of scope, proposed approach, and methodology.
• Specific mention of battery room floor preparation procedure is required.

• Bidder’s Experience: Proof of at least one completed multidiscipline project containing Electrical and Mechanical scope.
• Electrical experience: Proof of completion of domestic/commercial installation projects and Battery Room refurbishment projects.
• HVAC experience: Proof of completion of projects for design, construction, commissioning, and testing of HVAC systems.
• Key Personnel:
• Registered Master Installation Electrician with HAZLOC experience for COC issuance.
• Designer for electrical design with ECSA registration and experience.
• HVAC Supervisor with formal tertiary education/trade test and SAQCC registration.
• Joint venture requirements: Letter of intent/JV agreement, confirmation of single business entity, and single designated bank account.

• Quality requirements: As per Quality requirements attached in the tender advert.
• HVAC-specific quality: Resources must have formal tertiary education or trade test qualifications in HVAC/Mechanical, with SAQCC registration (class B6) and relevant experience in construction, commissioning, and testing of large HVAC systems.

• Pricing schedule: Refer to the Activity Schedule (Excel) named “Activity Schedule for DC Workshop Refurbishment”.
• Price list must be submitted in PDF and Excel formats.
• Financial due diligence requires audited financial statements for the previous 18 months (or last year).

• Pricing format: Refer to the Activity Schedule (Excel) named “Activity Schedule for DC Workshop Refurbishment”.
• Price list must be submitted in both PDF and Excel formats.
• Financial capacity: Audited Financial Statements for the previous 18 months (or last year if 18-month statements unavailable) are required.
• For joint ventures or special purpose vehicles, audited financial statements for each participant must be submitted.
• Start-up enterprises formed within the last 12 months are not required to submit audited statements initially but must furnish them after the first year if successful.
• No performance security or guarantees are required for this tender.

• Mandatory documents (disqualifiable if incomplete/missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexure G1), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I).
• Tax Compliance: Certified copy of tax clearance certificate required for local tenderers and foreign tenderers with a South African footprint (unless CSD/SARS PIN provided). Foreign suppliers with no footprint must complete SBD1 but no tax proof required.
• B-BBEE: Specific Goals submission required; failure results in zero score for PPPFA ranking.
• Employment Equity Act: Designated employers must provide proof of compliance and submission of EE report.
• CIDB grading: Required CIDB grading is 6EB or higher. Valid proof must be submitted at tender closing or within 21 working days if agreed.
• CSD Registration: Valid and current CSD registration (CSD number/report) required for all local tenderers and foreign tenderers with local footprint.
• Safety: COIDA certificate of good standing or proof of application required for South African tenderers.
• Additional documents: Company profile, ID copies of directors/members, CIPC registration, CSD report.

• Safety requirements: As per Safety requirements attached in the tender advert.
• COIDA: Original certificate of good standing or proof of application from Compensation Fund or licensed insurer required for South African tenderers.
• Subcontractor schedule must indicate relevant registrations and scope.

• Contract terms: Refer to the attached NEC3 Engineering and Construction Contract (ECC3).
• Contract duration: 12 months.
• Insurance deductibles and lists of acceptable guarantors are not applicable.
• Mandatory contractual requirements include valid CSD registration.
• Additional requirements include COIDA safety certificate, quality, environmental, and financial due diligence as per attached documents.

• Evaluation process includes Basic compliance, Mandatory Tender Returnables, Functionality (Technical), Price and Preference scoring, and Objective criteria.
• Functionality evaluation has Mandatory Technical Evaluation Criteria (gatekeepers) assessed Yes/No. Failure on any disqualifies the tender.
• Qualitative Technical Evaluation Criteria are weighted. Minimum threshold for functional acceptability is 70%.
• Mandatory Criteria:

1. Bidder’s Experience: Proof of at least one completed multidiscipline project with Electrical and Mechanical scope.

2. Key Resource for Design: ECSA-registered Professional Engineer(s) or equivalent for design sign-off.

• Qualitative Criteria cover General (10%), Electrical (30%), and HVAC (25%) with sub-criteria for project schedule, subcontractor schedule, previous work experience, method statements, and key resource qualifications.

The tenderer must acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting.

Contact Person: To be completed by tenderer.

Tel (landline): To be completed by tenderer.

Cellphone: To be completed by tenderer.

E-mail address: To be completed by tenderer.

Authorized Signature: To be completed by tenderer.

Designation: To be completed by tenderer.

Date: To be completed by tenderer.

Returnable Documents: The tenderer must complete and submit the E-Tendering Training Acknowledgement Form.

The document does not specify project-specific eligibility criteria. The implied criteria are that the tenderer must be registered and competent to use Eskom's E-Tendering Solution, as confirmed by this training acknowledgement. General eligibility (e.g., B-BBEE, CIDB grading) would be in other tender documents.

The tenderer must acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting to operate the E-Tendering Solution.

No specific requirements found

Enquiry number: To be completed by tenderer.

Business name/JV: To be completed by tenderer.

Contact Person: To be completed by tenderer.

Tel (landline): To be completed by tenderer.

Cellphone: To be completed by tenderer.

E-mail address: To be completed by tenderer.

Authorized Signature: To be completed by tenderer.

Designation: To be completed by tenderer.

Date: To be completed by tenderer.

Group Tax Department at Megawatt Park. Email: [email protected]

For Independent Contractor status: (1) Must be South African resident, (2) Must employ 3+ full-time employees not connected to shareholders/members/beneficiaries, (3) No connected persons rendering services to Eskom, (4) Not more than 80% income from one client, (5) Services not performed mainly at Eskom premises or under Eskom's control, (6) Must pass Dominant Impression Test (not showing characteristics of employment). Labour Brokers require valid IRP30 exemption certificate. Non-residents are subject to different tax treatment.

Bidders must complete the PAYE Questionnaire for Service Contracts to determine tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor). Required affidavits and declarations must be signed and submitted to avoid PAYE withholding. Key requirements include:

• Confirmation of residence status (South African or non-resident).
• Proof of employing 3+ full-time, non-connected employees (if applicable).
• Declaration that no connected persons render services to Eskom (if applicable).
• Confirmation that income from Eskom does not exceed 80% of total income (if applicable).
• Services must not be performed mainly at Eskom premises or under Eskom’s control/supervision (if applicable).
• Dominant Impression Test responses to classify tax status.

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Tender closing 2.2 The tenderer must upload and finalize the tender via Eskom Tender bulletin site on the Eskom E- tendering page by no later than the deadline for tender submission.

2.3 Any reference to time will mean South African Standard Time (SAST), i.e. GMT+2 hours.

2.4 Accept that if Eskom extends the deadline for tender submission for any reason, the requirements of these Standard Conditions of Tender apply equally to the extended deadline. Tenderers are required to visit the Eskom Tender Bulletin and NT e-Tender Portal regularly in the case of an open tender to ensure they are informed of any changes in either the deadline for submission or any other amendments relating to the Invitation to tender.

2.5 The e-tender system will not allow you to change/finalize and submit your submission after the tender closing time. No late tender will be accepted.

Accept that Eskom will not assume any responsibility for tender not finalized before the closing time, and references are marked incorrectly.

Without limitation, Eskom takes no responsibility for any network issue or delays in uploading of document on the supplier side.

Tenderer (or JV) must meet eligibility criteria stated in the Tender Data. Tenderer/principals must not be restricted from doing business with Eskom/State-Owned Companies. 100% sub-contracting of the SOW is prohibited and leads to disqualification. Must comply with Pre-Qualification criteria if stipulated. Must provide proof of CIDB registration (or application) by deadlines if applicable. Must meet basic compliance and mandatory tender returnables to be considered responsive.

supply identified in the specification and/or

works

submission via the Eskom Tender bulletin site on the Eskom E- tendering page will be

accepted

Cost of 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the

tendering preparation and submission of a tender, or the negotiation of any contract, including the

costs of any testing necessary to demonstrate that aspects of the tender satisfy the

evaluation criteria.

Submitting a 2.7 Check the enquiry documents on receipt and notify the Eskom representative of any

tender discrepancy or omissions of documents. The Acknowledgement Form must be

completed as required and submitted with the tender and must clearly state if the tender

is for the whole or part of the works, services or supply identified in the specification and/or

works information by Eskom

2.8 Return the mandatory tender returnables to Eskom for evaluation purposes by tender

submission deadline, and other tender returnables that are required for contract award,

before contract award, completing without exception; all the forms, data and schedules

included therein. Where any certificate, document, proof of registration or the like is

required to be submitted as a mandatory or other tender returnable, the tenderer must

ensure that Eskom is in possession of a valid, current and where stipulated, an original

certificate/document for the duration of the tender validity period and, if the tender is

successful, up to contract award.

Pricing the 2.19 Include in the rates, prices, and the tendered total of the Prices (if any) all duties, taxes

tender (including VAT), and other levies payable by the successful tenderer. Such duties, taxes

and levies are those applicable 14 (fourteen) days prior to the deadline for tender

submission.

2.20 Provide rates and Prices that are fixed for the duration of the contract and not subject to

contract price adjustment except as provided for in the Enquiry.

2.21 State the rates and Prices in South African Rand unless instructed otherwise in the

Conditions of Tender on Effective Date May 2022

e-tendering Review Date May 2027

Alterations to 2.22 Not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to

correct errors made by the tenderer. All such alterations shall be initialed by all

signatories to the tender. Corrections may not be made using correction fluid, correction

tape or the like.

Alternative 2.23 Submit alternative tenders only if a main tender is also submitted, and only if this is

tenders permitted in the Invitation to Tender. Accept that an alternative tender may be based only

on the criteria stated in the Tender Data and as acceptable to Eskom

Clarification and 2.24 Provide clarification and documents as required by the Eskom Representative during the

correction of evaluation of tenders, if not submitted. However, mandatory tender returnables (that

Prices after were required at tender submission deadline) will not be requested and may not be

tender submitted after tender submission deadline. Clarifications may include providing a

submission breakdown of rates or Prices and may not result in changes to prices or substance of

the tender submitted, except as required by the Eskom Representative to confirm the

correction of arithmetical errors discovered in the evaluation of tenders. The total of the

after the evaluation of tender offers with respect to the following errors/omissions: -

a) the gross misplacement of the decimal point in any unit rate; or

b) omissions made in completing the pricing schedule or bill of quantities, or

c) arithmetical errors due to line-item totals resulting from the product of a unit rate and

a quantity in a bill of quantities or schedule of prices; or

d) the summation of the prices

to either confirm the tender offer as tendered or to accept the corrected total of prices

Where the tenderer elects to confirm the tender offer as tendered; Eskom will correct the

error as follows: -

a) If a bill of quantities/pricing schedule applies and there is an error in the line-item

total resulting from the product of the unit rate and the quantity, the line-item total

shall govern, and the rate shall be corrected.

line-item total as quoted shall govern, and the unit rate shall be corrected.

b) Where there is an error in total of the prices either as a result of other corrections

the prices shall govern, and the tenderer shall be asked to revise the selected item

prices (and their rates if bill of quantities apply) to achieve the tendered total of the

prices.

CSD report or as per certificate/affidavit

CSD number/CSD report) must be provided at tender submission

B-BBEE Details: )

Electrical Engineering Work (EB)

General Building Works (GB)

Mechanical Engineering (ME)

The contractor shall engage targeted enterprise/s in the performance of the contract to

the extent that at least 5% contract participation goal is achieved.

The contractor shall determine the contract skills participation goals expressed in Rands

which shall not be less than the contract amount multiplied by a percentage factor.

2.32 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. A fraudulent B-BBEE

• BBEE Commissioner and the

tenderer will be suspended from business with any State-Owned Company for up to

10 years and may even be sentenced to jail.

2.33 Tenderers are also required to complete fully and submit the SD&L Undertaking

Supplier (annexure to the Invitation to Tender) by no later than contract award. If this SD&L

Development & Undertaking is not completed and submitted as indicated in the Invitation to Tender,

Localisation your tender will not be considered for contract award.

(Sd&l)

Undertaking

Provision of 2.34 To the extent that the provision of security for performance is a requirement, the tenderer

Security for must indicate the names of a minimum of two (2) financial institutions that the tenderer

Performance is likely to approach in order to obtain the required form of security. Eskom reserves the

right to reject the financial institution if found not to be suitable.

Respond to 3.1 Respond to a request for clarification received earlier than the closing time for clarification

clarification of queries. The responses will be published to all tenderers in the same manner the

enquiry documents were issued, and it is the tenderers responsibi

the extent that at least 5% contract participation goal is achieved.

which shall not be less than the contract amount multiplied by a percentage factor.

2.32 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or falsified any information, certificate, affidavit or document. A fraudulent B-BBEE -BBEE Commissioner and the tenderer will be suspended from business with any State-Owned Company for up to 10 years and may even be sentenced to jail.

2.33 Tenderers are also required to complete fully and submit the SD&L Undertaking Supplier (annexure to the Invitation to Tender) by no later than contract award. If this SD&L Undertaking is not completed and submitted as indicated in the Invitation to Tender, your tender will not be considered for contract award.

Proof of 2.26 Where an agent on behalf of a principal submits a tender, an authenticated copy of the

authority to act authority to act as an agent of the tenderer must be submitted as a tender returnable.

as agent

Compliance with 2.27 Comply with relevant legislation such as NT instructions (CSD, etc.), CIDB regulations for

relevant construction works; designated materials according to dti, PPPFA regulations; Amended B-

legislation (NT requirements for Safety, Health, Environment and

instructions, Quality (SHEQ) etc. and any other applicable legislation/regulations as may be set out in

etc)

2.28 Tenderers are required to provide reasonable proof to the satisfaction of Eskom, that

safety, health, environmental and quality (SHEQ) systems, policies and capabilities are

in place at the time of contract award. All costs and personnel associated with SHEQ

should be reflected in the tender for Eskom s assessment thereof.

2.29 Where CIDB is applicable; proof of registration on CIDB is mandatory at tender closing

deadline. Should this not be received as stipulated in the enquiry; the tender will be

disqualified. However, in the event that, at tender deadline submission, only proof of

application for registration on CIDB is available, then this must be submitted by tender

closing deadline, while the actual proof of CIDB registration (printout from CIDB

database) must be submitted by contract award.

Contract Skills 2.30 The Contractor shall achieve in the performance of the contract the CSDG established

Development in the CIDB Standard for Developing Skills through Infrastructure Contract (Published in

Goal (CSDG) GGN36760 of March 2020). CSDG is applicable to all classes of works exceeding R60

million and where the contract duration is 12 months or more or to Professional

services/service contract/order where the estimated contract exceed R5 million and

where the contract duration is 12 months or more.

Conditions of Tender on Effective Date May 2022

e-tendering Review Date May 2027

Contract 2.31 Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals (CPG) relating to the engagement of targeted enterprise as established in the

Goals (CPG) CIDB standard for Indirect targeting for enterprise development through Construction

works contracts (Published in GN No:36190 of the 25 February 2013)

Contract participation goals is only applicable in Grade 7-9 General Building (GB) and

Civil Engineering (CE) contract where the contract duration is 6 months or more.

Construction Works contracts in which at least 25% of the main contract could

reasonably be expected to be sub-contracted out in one or more of the following classes:

Civil Engineering (CE)

Electrical Engineering Work (EB)

General Building Works (GB)

Mechanical Engineering (ME)

right to reject the financial institution if found not to be suitable.

Respond to 3.1 Respond to a request for clarification received earlier than the closing time for clarification

clarification of queries. The responses will be published to all tenderers in the same manner the

enquiry documents were issued, and it is the tenderers responsibility to check the Eskom

Conditions of Tender on Effective Date May 2022

e-tendering Review Date May 2027

Tender opening 3.4 Open the tenders in the presence of the tenderers representatives who choose to attend

at the time and place stated in the Tender Data. Tenders for which an acceptable notice

of withdrawal has been submitted will not be opened.

3.5 At tender opening, Eskom will announce the names of the tenderers. Prices may be

announced if so stated in the Tender Data.

Non-disclosure 3.6 Unless required to do so by law, not disclose to tenderers, or to any other person not

officially concerned with such processes, information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract, until after the

award of the contract to the successful tenderer.

Grounds for 3.7 Reject a tender after the Eskom Supplier Reconsideration Committee has established

rejection through the Eskom prescribed processes, that there is proof that the tenderer influenced

the processing of tenders or awarding of the contract; that colluding/ bid rigging or any

fraudulent activity has taken place in connection with the Invitation to Tender.

Clarification of a 3.8 Obtain from a tenderer clarification of any matter in the tender which may not be clear or

tender could give rise to ambiguity in a contract arising from this tender if the matter were not to

be clarified. Mandatory documents will not be requested but clarity on it may be required.

Basic 3.9 Determine before detailed evaluation, whether each tender received meets the basic

• written, type-written, printed or electronically

made, and resulting in a permanent record. Communication shall be in the English

language. Eskom takes no responsibility for non-receipt of communications from or by a

tenderer

Eskom's rights 1.6 Eskom may accept or reject any variation, deviation or alternative tender and reserves

to accept or the right to accept the whole or any part of the tender. Eskom may cancel the tender

reject any tender process at any time prior to the formation of a contract and will give written reasons for

the cancellation upon written request to do so. After the cancellation of the tender process

or the rejection of all tenders due to non-compliance with the thresholds, Eskom may

abandon the proposed work and services, have it performed in any other manner, or re-

issue a similar invitation to tender at any time. Eskom, its subsidiaries, shareholders,

advisors, directors, employees, representatives including the Eskom Representative shall

not be liable for any losses, claims or damages of whatsoever nature or howsoever arising

which may be sustained by a tenderer or any other person as a result of its participation

or any amendment, termination or suspension of the process set out in this Invitation to

1.7 Eskom reserves the right to enter into mandated negotiations with any one or more

negotiate

procedures.

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in

regarding the tender documents is correct and complete, Eskom does not, however, make any

accuracy of representations or warranties, express or implied, as to the accuracy or completeness of

tender such information and Eskom expressly disclaims any and all liability for such

documents representations, warranties or statements.

Conditions of Tender on Effective Date May 2022

e-tendering Review Date May 2027

2.9 Submit the tender via Eskom Tender bulletin site on the Eskom E- tendering page. These

tenders must be submitted in English.

2.10 Sign the electronic tender. Eskom will hold the signatory named as the person duly

authorised to sign the tender on behalf of the tenderer, liable for the tender.

2.11 The Tender documents should be updated in the relevant folders, technical, Commercial

and financial as indicated on e-tendering page.

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period

after the deadline for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer agreeing to the

request will not be required or permitted to modify a tender. If contracts have not been

concluded and the tender validity has not been extended (as prescribed in the Eskom

PSCM 32-1034) and lapses; then the tenders are deemed to be invalid, and the

procurement process cannot continue. A new procurement process will have to be

initiated.

Confidentiality 2. 13 Treat as confidential all matters arising in connection with the tender. Use and copy the

and copyright of documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain, if required, for the purposes of submitting a tender, copies of the latest revision of

specifications standardised specifications and/or other documents, which are not attached to the Invitation

and other to Tender, but which may be incorporated in the contents of the enquiry documents by

publications reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is cited as being

clarification compulsory in order to familiarise themselves with the proposed work, services or supply,

meeting location, etc. and raise questions. Details of the meeting(s) are stated in the Tender Data.

disqualified.

Seek 2.16 Request clarification of the enquiry documents, if necessary, by notifying the Eskom

clarification Representative earlier than the closing time for clarification of queries.

Insurance 2.17 Be informed that the extent (if any) of insurance provided by Eskom may not be for the

full cover required in terms of the relevant category listed in the conditions of contract.

not accept the correction of errors in the required manner.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit

B-BBEE provided. If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE

level (certificate/CSD number/CSD report) must be provided at tender submission

deadline; or the tender will be disqualified. If sub-contracting to designated groups pre-

qualification criteria are utilized (selected/mandatory) in terms of the PPPFA Regulation,

then Eskom will apply the PPPFA requirements for sub- -BBEE status and

the sub- -BBEE certificate/affidavit will need to be provided

at tender submission deadline. Should the information/documents provided indicate that

the level is in dispute (fraudulent/ expired) then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing deadline, or the information/documents provided are

fraudulent or have expired; then the tenderer will not be disqualified (if otherwise deemed

to be responsive and acceptable in all other aspects) but will score zero under PPPFA

point allocation.

Ranking of 3.18 According to the PPPFA, Eskom will add the score for Pricing and the B-BBEE level

tenders together and rank the suppliers from the highest to the lowest.

Objective criteria 3.19 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the PPPFA Act . If Eskom intends to apply

objective criteria in terms of Section 2 (1) (f), Eskom must stipulate the applicable

objective criteria in the tender documents. Functionality and any element of the B-BBEE

scorecard may not be used as objective criteria.

Eligibility 2.1 Submit a tender only if the tenderer (whether a single company or a structure similar to a Joint Venture) complies with the eligibility criteria stated in the Tender Data and the tenderer, or any of his principals, is not under any restriction to do business with Eskom/State Owned Companies.

Tenderers are not permitted to sub-contract 100% of the SOW. Any tender that is based on 100% sub-contracting will be deemed ineligible and will be disqualified.

evaluation criteria.

2.8 Return the mandatory tender returnables to Eskom for evaluation purposes by tender

materials and (gatekeeper for further evaluation) must be bought from local companies. A tenderer s

Functionality 3.13 If functionality is a criterion; tenderers are scored against the technical functionality

analysis financial risks to Eskom in the execution of the contract. During evaluation of the financial

Evaluation of 3.15 Evaluate the price according to the criteria/requirements set in the Tender Data. Factors

Check the highest ranked tender/tenderer with the highest number of evaluation points

after the evaluation of tender offers with respect to the following errors/omissions

relevant construction works; designated materials according to dti, PPPFA regulations; Amended B

instructions, Quality (SHEQ) etc. and any other applicable legislation/regulations as may be set out in

CIDB, PPPFA Invitation to Tender.

safety, health, environmental and quality (SHEQ) systems, policies and capabilities are

Key definitions and methodologies:

• Accident: Unplanned event causing injury, ill-health, death, damage, or environmental pollution.
• Incident: Unplanned event with potential to cause harm, injury, ill-health, damage, or environmental pollution.
• Contractor: Any employer (direct/indirect) performing work or supplying services/products for Eskom, including consultants, vendors, suppliers, agents, joint ventures, and subcontractors.
• Environment: Land, water, atmosphere, microorganisms, plant/animal life, and their interrelationships, including physical, chemical, aesthetic, and cultural properties.
• Zero Harm: Prevention of harm to people/environment through leadership and effective controls.
• Zero Defects: Reduction of defects via prevention and a culture of first-time correctness.
• PDCA Cycle: Plan-Do-Check-Act methodology for continual improvement.
• Roles and Responsibilities:
• Leadership: Accountable for controlling SHEQ risks and impacts.
• Employees: Responsible for incorporating SHEQ into daily activities.
• Contractors: Must meet applicable SHEQ compliance obligations.
• Monitoring: Policy application is audited per Eskom’s audit schedule.

Compliance with the following is required:

• Safety, Health, Environment, and Quality (SHEQ) Policy as per Eskom’s standards.
• Adherence to ISO 9001 (Quality Management Systems), ISO 14001 (Environmental Management Systems), and ISO 45001/OHSAS 18001 (Occupational Health and Safety Management Systems).
• Compliance with South African legislation, including but not limited to:
• Constitution of the Republic of South Africa Act
• National Environmental Management Act
• Occupational Health and Safety Act
• Compensation for Occupational Injuries and Diseases Act
• Mines Health and Safety Act
• Contractors must meet Eskom’s SHEQ compliance obligations and organizational requirements.
• Zero Harm principles must be upheld, including:
• Zero fatalities
• Zero injuries or ill-health
• Zero environmental incidents
• Zero tolerance for non-compliance
• Zero defects
• Implementation of Eskom’s Life-saving Rules for all employees, contractors, and visitors:
• Open, isolate, test, earth, bond, and/or insulate before touch
• Hook up at heights
• Buckle up
• Be sober
• Permit to work

Health and Safety requirements:

• Prevention of work-related injury, ill-health, and provision of safe workplaces.
• Conducting hazard identification, risk assessments, fitness-for-duty assessments, and emergency preparedness responses.
• Addressing pandemic, epidemic, and medical surveillance needs.
• Providing SHEQ training and awareness for employees.
• Engaging stakeholders through open, purpose-driven communication.
• Ensuring contractors meet SHEQ compliance obligations.
• Zero Harm principles apply to all operations, with no condition justifying exposure to negative risks.
• Life-saving Rules are mandatory for all employees, contractors, and visitors:
• Open, isolate, test, earth, bond, and/or insulate before touch
• Hook up at heights
• Buckle up
• Be sober
• Permit to work
• Occupational health and safety includes prevention of injuries/diseases, hygiene, safety, medicine, nursing, fire safety, public safety, and emergency preparedness.

Environmental requirements:

• Proactive management of Eskom’s environmental footprint.
• Minimizing pollution and environmental degradation.
• Pursuing a low-carbon future and prioritizing energy/water efficiency and conservation.
• Transitioning to a cleaner energy mix.
• Sustainable use of resources and climate change mitigation/adaptation.
• Protection of biodiversity and ecosystems.
• Prevention of pollution and degradation.
• Zero environmental incidents as part of the Zero Harm commitment.

• The tenderer must complete and sign a form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
• The scope is the upgrade of the Direct Current Workshop Battery Room.

Returnable Documents: The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

1. Must acknowledge and accept Eskom's Supplier Quality Requirements. 2. Must comply with the specific clauses of specification 240-105658000 as indicated (Category 4 for Pre-Contract Award). 3. Quality management system must align with ISO 9001 principles. Note: The provided document is an acknowledgment form; full eligibility criteria (e.g., financial, technical capacity, B-BBEE) are not detailed in this excerpt but are likely in the main tender documents.

• This is a Non-Disclosure Agreement (NDA) template for vendors.
• Its purpose is to protect confidential information shared by the National Transmission Company South Africa (NTCSA) during project discussions.
• The specific project title referenced is 'Institutionalised Training – Apprentices, Technicians in Training & ARPL'.

• Physical address for NTCSA: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa.
• Postal address: P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone: +27 11 800 ....
• Fax: +27 11 800 ....
• Note: This is the address for service (domicilium) for notices under the Non-Disclosure Agreement. It is not a tender submission address.

The NDA itself does not specify tender eligibility criteria. It is a prerequisite for any vendor wishing to participate in the tender process and receive Confidential Information. The 'Receiving Party' must be a legally incorporated entity capable of entering into a binding agreement.

• The document is a Non-Disclosure Agreement (NDA) template.
• It covers the protection of 'Confidential Information' which may include technical specifications, data, designs, drawings, and other technical information related to a project.
• The specific technical scope of the project is not defined in this NDA template.

• The document is a standard Non-Disclosure Agreement.
• No specific tender compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in this NDA.

• Purpose: To protect confidential information shared by NTCSA.
• Confidential Information: Defined broadly to include technical, commercial, financial, marketing data, designs, specifications, and trade secrets.
• Receiving Party obligations:
• Must not disclose information to third parties without prior written consent.
• Can only use the information for the specified Project.
• Must protect information with a reasonable standard of care.
• Must return or destroy confidential materials upon request.
• Term: The agreement lasts for 3 years after the termination of the party relationship or as specified in a subsequent project agreement.
• Breach: A party has 7 business days to remedy a breach after written notice. The disclosing party can pursue legal remedies.
• Governing Law: Laws of the Republic of South Africa.
• Entire Agreement: This document supersedes all prior agreements on the subject.

• NTCSA's address for service (domicilium):
• Physical: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton.
• Postal: P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone: +27 11 800 ....
• Fax: +27 11 800 ....
• Note: This is for legal notices under the NDA, not for tender queries or submissions.

Project: Simmerpan DC Workshop and Battery Room Refurbishment at the NTCSA Simmerpan Complex, Germiston. The works involve electrical, mechanical, and building disciplines under NEC3 ECC Pricing Option A.

Returnable Documents: The tenderer must price against all items in the Activity Schedule. The Contractor must provide samples of materials and workmanship for approval. All advertising rights on site are reserved for the Employer. The Contractor must provide a main noticeboard with project details. Site security requirements include company overalls, safety helmets, boots, and prohibition of firearms, explosives, liquor, and narcotic drugs. Daily record books must be kept and signed daily by the Contractor and counter-signed by the NTCSA Project Manager.

Contractor must demonstrate compliance with Occupational Health and Safety Act through written representations prior to site occupation. Must have capability to execute electrical, mechanical, and building works. Must price all schedule items individually (no lump sums covering multiple items). Must appoint competent SHE Officer for project duration. Must provide proof of waste disposal at approved facilities. Must comply with National Building Regulations and SABS standards.

Scope: Refurbishment of the Simmerpan DC Workshop and Battery Room at the NTCSA Simmerpan Complex, Germiston. Key deliverables include: Decommissioning, removal, and disposal of existing electrical and mechanical works. Demolition of battery stands, floor and wall tiles. Supply and installation of new electrical works (battery stands, complete electrical works, COC). Supply and installation of mechanical works (fire detection system, fire extinguishers, doors, air conditioning, extraction systems). Supply and installation of safety showers and battery water system. Floor preparation and epoxy coating in battery rooms. Wall painting and deep-cleaning. Training and documentation handover. Standards: Workmanship and materials must comply with National Building Regulations, latest SABS specifications, or British Standards where SABS does not exist. All commodities must be new. Method Statement outlining construction methods and resources may be required by the Project Manager.

Pricing format: The tenderer must insert amounts against each item in the Activity Schedule; unpriced items are considered covered in other rates. Provisional sum of R300,000 is included for additional work as instructed by the Eskom Project Manager. All costs for compliance with Occupational Health and Safety Act, environmental requirements, and other contractual obligations must be included in the pricing. Rate approvals for new work must be authorized by the NTCSA Real Estate Project Manager prior to execution and must include breakdown of material, labour, plant, wastage, transport, and profit.

Occupational Health and Safety: The Contractor is deemed the mandatory NTCSA under the Occupational Health and Safety Act No. 85 of 1993 and must provide written representations of compliance prior to site occupation. Must appoint a competent SHE Officer. Must provide mandatory OHS training (e.g., SHE Representative, First Aid, Fire Fighting, risk assessment) and task-specific training. Must comply with PPE requirements per Eskom's PPE matrix. Environmental: All costs for environmental compliance (dust, noise, water monitoring, waste management, rehabilitation) must be included in pricing. Waste must be disposed of per local authority regulations. General: The Contractor must provide all necessary guarantees, warranties, and maintenance manuals upon completion, ceded to the Employer.

This is a health and safety risk assessment template for the Simmerpan Complex DC Workshop and Battery Room Upgrade project. It details potential hazards and control measures for routine and non-routine activities associated with the workshop and battery room operations.

While not explicit tender criteria, a bidder's eligibility would be contingent on proving a robust, compliant Health and Safety Management System. Key implicit criteria include: proven experience in high-risk electrical and chemical environments (battery rooms); certified competence for tasks like forklift operation and HV system work; access to and correct use of specified PPE (acid-resistant gear, insulated tools); a track record of effective risk assessment and control implementation; and the administrative capacity to meet all referenced legal and internal Eskom procedural requirements.

The tender document is a risk assessment template for the Simmerpan Complex DC Workshop and Battery Room Upgrade. The scope involves managing occupational health and safety risks for activities including:

• Office activities (use of hydroboils, computers, cleaning, stairs).
• Driving and vehicle operations.
• Use of thermometers (non-routine activity).
• Pre-commissioning, installation, packing, loading, and transportation of batteries.
• Key hazards identified include burns, electrical shock, chemical exposure (sulphuric acid), slips/trips/falls, ergonomic issues, and vehicle accidents.
• The contractor must comply with Eskom's SHEQ policies and numerous regulations including the Occupational Health and Safety Act.

The document references extensive legislative and Eskom procedural compliance for health and safety, but does not list standard tender compliance documents (e.g., CSD, B-BBEE, tax). The risk assessment template implies the contractor must adhere to:

• Occupational Health and Safety Act (Act 85 of 1993) and its associated regulations.
• Eskom SHEQ Policy (32-727).
• Eskom procedures for risk assessment (32-520), incident management (32-95), and training (32-477).
• Specific standards for battery rooms (240-56177186) and personal protective equipment.

Returnable Documents: Signed Environmental Management Declaration form, including: full name, designation, contact number, and signature of the contractor. Acknowledgment of responsibility to comply with all stated environmental requirements.

The document does not specify explicit eligibility criteria beyond environmental compliance capabilities. However, contractors must demonstrate: 1) Ability to comply with Eskom's environmental requirements (document 240-18100134), 2) Capacity to maintain required environmental documentation, 3) Commitment to environmental incident reporting protocols, 4) Willingness to accept responsibility for environmental compliance through signed declaration.

Scope of Work: Upgrade of Simmerpan Complex DC Workshop and Battery Room. Environmental Requirements: Compliance with the project Environmental Management Plan/Programme or Environmental Authorisation. Adherence to Environmental Requirements for Organizations (Reference: 240-18100134). Implementation of Eskom’s environmental standards, policies, and procedures. Compliance with environmental transgression fine systems. Staff must be informed of their roles in managing environmental impacts. Incidents must be reported within 24 hours of occurrence. Non-conformances must be addressed promptly. Best environmental practices must be implemented on-site. Required Documentation/Registers to Submit: Copy of the approved project-specific Environmental File. Incident/complaint register. Herbicide and pesticide register. Hazardous substance (including solvents) registers.

Environmental Compliance: Adherence to all applicable environmental legal and other requirements. Compliance with Eskom’s environmental standards, policies, and procedures. Submission of required environmental documentation/registers upon project completion.

This is Eskom's Safety, Health, Environment and Quality (SHEQ) Policy document (Identifier: 32-727, Revision 4). It describes Eskom's role as South Africa's primary electricity supplier and its commitment to SHEQ principles. The policy outlines Eskom's vision, mission, values, and detailed commitments to achieving 'Zero Harm' and implementing management systems aligned with standards like ISO 9001, ISO 14001, and ISO 45001. It applies to all Eskom divisions, subsidiaries, and entities under its control.

While specific financial or technical pre-qualification criteria for the Simmerpan tender are not in this document, a fundamental eligibility criterion is the bidder's demonstrable ability and commitment to fully comply with and implement Eskom's SHEQ Policy. The bidder's SHEQ management systems, practices, and track record will be critically evaluated.

This document is Eskom's Safety, Health, Environment and Quality (SHEQ) Policy, not a tender specification. It outlines Eskom's internal SHEQ commitments and requirements for contractors. Key points for bidders:

• Eskom requires contractors to meet applicable safety, health, environment and quality compliance obligations and organisational requirements.
• Contractors must implement processes to meet Eskom's SHEQ requirements, which will be measured.
• The policy references management systems standards including ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001.
• Eskom's 'Life-saving Rules' apply to all contractors and visitors, including: Open, isolate, test, earth, bond, and/or insulate before touch; Hook up at heights; Buckle up; Be sober; Permit to work.
• The policy aims for 'Zero Harm' to employees, contractors, the public, and the environment, targeting zero fatalities, injuries, ill-health, environmental incidents, and defects.
• Contractors are classified as any employer formally contracted by Eskom to perform work, supply services, products, equipment, or materials.

The policy defines key terms and outlines roles:

• Defines 'Contractor' broadly as any employer formally contracted by Eskom.
• Defines 'Zero Harm' as prevention of harm to people and the environment through leadership and effective controls.
• Eskom's Leadership is accountable for managing SHEQ risks.
• Eskom's employees are responsible for incorporating SHEQ into daily work.
• Eskom's contractors are responsible for meeting applicable SHEQ compliance obligations.
• The policy's application is monitored via audit schedule.

Eskom's SHEQ policy commits to quality management through:

• Implementation of management systems in accordance with ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001 requirements.
• Aiming for 'Zero Defects' by motivating error prevention.
• Ensuring continual improvement in SHEQ systems to enhance business performance.
• The policy was revised to align with the latest ISO 9001, ISO 14001, and ISO 45001 standards.

This document is Eskom's internal SHEQ Policy. It does not list standard tender compliance requirements like CSD, tax, B-BBEE, CIDB, or CIPC. However, it states that Eskom's contractors are responsible for meeting applicable safety, health, environment and quality compliance obligations and organisational requirements.

Eskom's SHEQ policy commits to health and safety through:

• Taking responsibility for preventing work-related injury and ill-health and providing safe workplaces.
• Applying risk-based assessment methodologies including hazard identification, fitness for duty assessments, and emergency preparedness.
• Conducting SHEQ training and creating employee awareness.
• Establishing and supporting health and safety committees.
• Consultation and participation of workers and representatives on OH&S management systems.
• Adherence to 'Life-saving Rules' for all employees, contractors, and visitors.
• Striving for 'Zero Harm' with targets of zero fatalities, injuries, and ill-health.
• Reference to Occupational Health and Safety Act and other relevant standards.

Eskom's SHEQ policy commits to environmental management through:

• Proactively managing Eskom's environmental footprint, minimising pollution and environmental degradation.
• Pursuing a low-carbon future and prioritising energy and water efficiency.
• Ensuring sustainable use of resources and exploring opportunities for climate change mitigation and adaptation.
• Protecting biodiversity and ecosystems and preventing pollution.
• Striving for zero environmental incidents.
• Implementation of management systems in accordance with ISO 14001.
• Reference to National Environmental Management Act and Eskom Climate Change Policy.

The policy lists normative and informative references:

• Normative references include ISO 9001, ISO 14001, ISO 45001, OHSAS 18001, South African Constitution, National Environmental Management Act, Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act, Mines Health and Safety Act, and internal Eskom standards.
• Informative references include ISO 9000, Health and Safety Agreement with Organised Labour, Eskom Climate Change Policy, and ISO 9004.

No explicit eligibility criteria are visible in the corrupted content. The document structure suggests contractors must provide: company name, ID/passport details, income tax number, contact information, physical and postal addresses, banking details, and complete evaluation questionnaires. Different contractor types (Personal Service Provider, Employee, Service) appear to trigger different appendix requirements.

Returnable Documents: The document indicates a method statement template is required. Prepare a detailed method statement addressing: scope of work, objectives, customer focus, competency and training, required PPE, tools and equipment, leadership and values, risk management, process improvement, data analysis, and relationship management.

While explicit financial or certification criteria are not stated in this template, eligibility will be determined by the bidder's ability to comprehensively address all sections of this method statement, demonstrating technical competence, robust project management, quality and safety systems, and financial and operational capacity to undertake a major infrastructure upgrade for a national transmission utility. Experience with NEC contracts and Eskom standards is highly advantageous.

The tender involves the upgrade of the Simmerpan Complex DC Workshop and Battery Room. The method statement must detail:

• Scope of work as per the Works Information in the NEC document/RFQ.
• SMART objectives for the scope outputs.
• How customer needs are identified and communicated.
• Required human resources, skills, competencies, and training.
• Personal protective equipment (PPE) required for execution.
• Tools, equipment, and infrastructure needed, including testing/measurements.
• The organisation's mission, vision, and values.
• Risk identification and mitigation actions for delivering the scope.
• Processes for identifying gaps and improving business efficiency.
• Data to be collected and analysed for future improvement.
• Stakeholder management and supplier selection/monitoring if outsourcing is involved.

• This document outlines Eskom Transmission's environmental requirements for contractors and suppliers.
• It aims to ensure sustainable procurement and minimise environmental impacts.
• Applies to all Transmission suppliers, service providers, contractors, and sub-contractors.
• Effective from date of signature.
• References include Eskom procedures, ISO 14001, and national environmental acts.

• Closing date: 21 July 2026 at 10:00.
• Tenderers may be given seven (7) days to submit outstanding environmental requirements after evaluation.
• Environmental practitioners must be given at least one week notice prior to contract award for environmental file evaluation before site mobilisation.
• All documentation must be submitted to Transmission for evaluation seven (7) days after contract award.

• Queries must be directed to the Eskom Representative (Buyer) whose details are in the tender document.
• Direct communication with Environmental Practitioners is not allowed.
• The Procurement and Supply Chain Management (P&SCM) department oversees the process.
• Specific contact names, emails, phones, or addresses are not provided in this document.

• Tenderers must provide valid and authentic environmental documentation for evaluation.
• The Environmental Acknowledgement Form (Appendix E) must be completed and included in the tender.
• All environmental documentation must be submitted with the tender returnables.
• Direct communication between tenderers and Environmental Practitioners is not allowed; all queries must be levelled in writing with the Eskom Representative (Buyer).
• For environmental requirements not met during evaluation, tenderers will be given seven (7) days to submit outstanding documents; failure to do so will render the tenderer non-compliant but not disqualified.
• Outstanding environmental issues will be addressed during negotiations or post contract award within a specific timeframe stipulated in the contract.

Suppliers must meet the minimum environmental requirements specified for the tender's risk level. They must provide valid, authentic environmental documentation. Exemptions apply only to specific categories like independent electricity generators, municipalities for services, established retailers for consumables, and emergency procurement. The tenderer's organization must be conversant with the environmental obligations related to the scope of work.

• Suppliers must have a documented, implemented, and maintained Environmental Management System (EMS), preferably aligned with ISO 14001:2015.
• The EMS must cover all stages of work, including site establishment, construction, manufacturing, storage, waste management, handling of hazardous substances, site management, rehabilitation, and demobilisation.
• Required environmental records include: Environmental Authorisation, project-specific Environmental Management Plan/Programme, Aspects and Impacts register, incident register, non-conformance register, complaints register, waste statistics, water use records, hazardous substances registers, audit reports, inspection checklists, ECO reports, and appointment letters for environmental representatives.
• Suppliers must conduct site visits before tendering where applicable, supervised by the contract custodian and commercial practitioner.
• A qualified person (National Diploma/degree in Environmental Sciences or related field) must be appointed for environmental monitoring; for low-risk projects, a representative with two weeks environmental training is sufficient.

• Transmission uses a six-phase environmental contractor management model: Design, Tender Enquiry/Evaluation/Award, Supplier Registration, Site Mobilisation/Access, Contract Execution/Monitoring, Post-Contract Review.
• Environmental specifications integrated into design phase.
• Tender enquiries include contract-specific environmental specifications and risk assessments.
• Suppliers must have documented EMS and submit required documentation seven days after contract award.

• Environmental practitioners conduct inspections and audits to monitor compliance.
• Suppliers must maintain records: Environmental Authorisation, project-specific EMP, Aspects and Impacts register, incident register, non-conformance register, complaints register, waste statistics, water use records, hazardous substances registers, audit reports, inspection checklists, ECO reports, appointment letters.
• Final environmental inspection required before contract close-out, with rehabilitation executed according to EMPr/EMP and EA conditions.
• Environmental file handed over to asset owner on completion.
• Post-contract reviews assess environmental performance; results input into supplier database.

• Suppliers must comply with all environmental legislation and Transmission environmental requirements.
• B-BBEE minimum level: 2.
• Suppliers must provide valid and authentic environmental documentation for evaluation.
• Suppliers are responsible for ensuring subcontractors comply with environmental legal obligations and Eskom/Transmission requirements.
• Non-compliance can lead to work stoppage, suspension, or termination of contract without financial compensation.
• Supplier status reconsideration may occur if: three major environmental non-conformances in the same financial year; two or more contraventions of environmental legislation; violation of Eskom Life-saving Rules; submission of fraudulent environmental documents.
• Exempted suppliers include independent electricity generators, venue/accommodation services without a contract, municipalities, retailers, and emergency procurement.

• Eskom commits to Zero Harm culture for safety, health, environment, and quality (SHEQ).
• Suppliers must comply with environmental legislation and Transmission requirements.
• Work stoppage may occur due to environmental concerns without financial compensation, including ad-hoc interventions by Transmission management, environmental practitioners, or government authorities.
• Suppliers must manage subcontractors to ensure compliance with environmental legal obligations.
• Hazardous substances must be managed with Safety Data Sheets and registers.

• This standard sets minimum criteria for assessing supplier environmental conformity.
• Requires Environmental Management System (EMS) preferably aligned with ISO 14001:2015.
• Environmental planning includes waste management, site management, rehabilitation, and demobilisation.
• Suppliers must maintain extensive environmental records and permits.
• Risk-based evaluation: high, medium, low.
• Site visits required before tendering where applicable.
• Environmental practitioners monitor compliance through inspections and audits.

• The contract custodian communicates with the supplier status reconsideration committee regarding suspension or termination on advice of environmental practitioners.
• Investigation initiated if: supplier has three major environmental non-conformances in same financial year; two or more contraventions of environmental legislation; violation of Eskom Life-saving Rules; fraudulent environmental documents submitted.
• If found guilty, supplier removed from Eskom database with no future business prospects; if cleared, reconsidered for reinstatement.
• No Transmission employee may terminate or suspend a contractor; must be referred to Reconsideration of Supplier Status Committee.

• Effective date from signature.
• Document controlled disclosure applies.
• Direct communication with Environmental Practitioners not allowed; all queries via Eskom Representative.

• Procurement Practitioner ensures environmental requirements are included in tender documents.
• Environmental Practitioner coordinates requirements, participates in evaluations, and monitors compliance.
• Contract Custodian ensures supplier adherence to environmental requirements and manages non-conformances.
• Supplier must provide valid documentation, comply with legislation, and meet site-specific requirements.

• Environmental evaluations conducted by environmental practitioner.
• Risk-based scoring: high-risk uses 'all or nothing' approach; medium and low-risk as contractual requirements.
• Non-compliance does not disqualify but addressed in negotiations or post-award.
• Post-contract reviews assess performance for future reference.

While this annexure does not state explicit commercial or technical eligibility criteria, it establishes a critical OHS eligibility precondition: the bidding entity must have the organisational capability and commitment to comply with the extensive OHS regime outlined. The company's authorised leader must sign the acknowledgement form, confirming understanding. Eskom also reserves the right to verify the contractor's past performance and request client testimonials for similar work.

• The main contractor/supplier must provide notification to Eskom prior to appointing contractors or suppliers for the commencement of work.

• The supplier/contractor/tenderer must understand and comply with Eskom's OHS requirements.
• Compliance is required with, but not limited to:
• Eskom contractor Health and Safety requirements standards 32-136.
• Issued OHS specification/requirements provided 559-1177047958.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• Eskom SHEQ Policy 32 727.
• Eskom Occupational Health & Safety Incident Management Procedure, 32-95.
• Eskom Occupational Health & Safety Risk Assessment Procedure 32-520.
• Eskom Employees Right of refusal to Work in an Unsafe Situation Procedure 240-43848327.
• Eskom Work at Heights, 32-418.
• Eskom Personal Protective Equipment (PPE), 240-44175132.
• After contract award, you are responsible for fully aligning your company's processes with Eskom's OHS requirements.
• Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.

• The main contractor/supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Must notify Eskom prior to appointing contractors or suppliers for the commencement of work.
• Must ensure contractors/suppliers have adequate resources and competencies.
• Is accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• The main supplier shall monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• The main supplier must provide grounds for terminating work done by contractors/suppliers.
• All non-conformances by contractors/suppliers will be dealt with directly with the main contractor/supplier under performance and penalty processes.
• Eskom reserves the right to verify and may request copies of testimonials/references and client contact details for previous similar work.

This document is a post-contract award SHEQ (Safety, Health, Environment, and Quality) requirement checklist for the 'DC Workshop Battery Room Upgrade' project. It details the mandatory documents, plans, appointments, and registers the successful contractor must prepare and have approved before commencing work. It is not a scope of work description for the construction itself.

Requires the issued tender signed Environmental Requirements Proforma Form.

While this document details post-award compliance, implicit eligibility criteria for the initial tender award would require a contractor capable of meeting all these SHEQ requirements. This includes having qualified and appointed personnel (e.g., SACPCMP-registered Safety Officer, Master Installation Electrician), established SHEQ management systems, valid registrations (e.g., waste transporter), and a history of compliant work (proof of previous work completed).

The document specifies post-contract award SHEQ (Safety, Health, Environment, and Quality) requirements for the DC Workshop and Battery Room Upgrade project. It is not a technical specification for the works but a list of mandatory management system deliverables. Key required deliverables include:

• Issued tender documents: SHE Specification and Annexure B.
• Key compliance documents: Copy of Letter of Good Standing, Contract SHE Plan, Signed Section 37(2) Agreement.
• Appointment letters for a full complement of site personnel with defined legal and competency requirements, including:
• Site Manager/Responsible Manager (OHS Act Section 8 with legal liability and incident investigation competency).
• Safety Officer (National Diploma in Safety Management or Advanced SAMTRAC with HIRA competency and SACPCMP registration).
• Electrical Installation appointment (Master Installation Electrician competency including ORHVS authorization).
• Various other appointed roles: Principal Contractor, Sub-contractor, Assistant Site Manager, Supervisor, Risk Assessor, Incident Investigator, First Aider, Vehicle Operator, SHE Representative, Stacking Supervisor, Hand Tool Inspector, Hazardous Chemical Agent Co-Ordinator, Fall Protection Planner.
• Registers and checklists: Safety induction, PPE issue and matrix, toolbox talks, first aid, hand tools inspection, hazardous chemical substances (with SDS), vehicle, fire equipment.
• Management documents: Training matrix, OHS site-specific organogram, incident management procedure, method statements/safe work procedures, risk assessment monitoring plan, baseline risk assessment.
• Specialized safety plans: Fall protection plan and rescue, fall prevention risk assessment.
• Medical and competency proof: OHN Medical Fitness for Duty Certificate (Annexure 3), proof of competency certificates.
• Environmental management documents: Waste Management Plan, Environmental Management Plan, Environmental Aspect and Impact register, Environmental Policy, evidence of environmental training, appointment of Environmental Officer, waste transporter registration certificate, license for waste management facilities, municipal letter of authorization, waste manifesto template, environmental incident management procedure, non-compliance procedure.
• Quality management documents: Signed Quality Policy, Quality Method Statement, Quality Objectives, Control of Documented Information, Signed Roles and Responsibilities, Proof of previous work completed, Quality Plan, Quality Organogram, Management Review Schedule, Work instruction checklist.
• Note: All safety, environmental, and quality files require formal approval via a work authorization letter before commencement.

Quality methodology requirements include:

• A signed Quality Policy.
• A Quality Method Statement.
• Quality Objectives signed by Top Management.

These are part of the Quality File deliverables.

The Quality File must be approved, indicated by a signature from an authorized person.

The document outlines mandatory SHEQ compliance requirements for the contractor after award. Key requirements include:

• B-BBEE: A minimum B-BBEE Level 2 is stated as a requirement.
• Occupational Health and Safety Act: Compliance with the OHS Act and relevant regulations is mandatory.
• Contractor must have a valid OHS policy.
• Must provide a Copy of a Letter of Good Standing.
• Must have a signed Section 37(2) Agreement.
• Must submit a comprehensive Contract SHE Plan.
• Appointment letters are required for numerous legally appointed positions under the OHS Act, each with specific competency requirements (e.g., Site Manager under Section 8, Safety Officer with SACPCMP registration).
• Compliance with the Compensation for Occupational Injuries and Diseases (COID) Act is required.
• Environmental compliance: Requires an Environmental Management Plan, Waste Management Plan, registration certificates for waste transportation and facilities, and municipal authorization to operate.
• Quality management system compliance: Requires a signed Quality Policy, Quality Plan, and documented roles and responsibilities.
• All safety, environmental, and quality files must be formally approved before work starts.

Requires an OHN Medical Fitness for Duty Certificate and Annexure 3.

Requires a non-compliance procedure for environmental matters.

The document implies contractual terms related to SHEQ compliance: The contractor's safety, environmental, and quality files must be approved via a formal work authorization letter issued by Eskom before work can commence. This is a condition precedent to starting the contract work.

This section contains post-award SHEQ compliance requirements, not pre-bid evaluation criteria. The listed items are conditions for contract execution that the winning bidder must fulfill. They cover:

• Occupational health and safety documentation (items 18-27).
• Environmental management requirements (items 28-40).
• Quality management requirements (items 41-49).

All are mandatory for approval before work commencement.

Eskom Representative: Albert Shai. Document issued on 06/11/2025.

Submit the following returnable documents: Form A (completed and signed).

Form A must be completed and signed.

Primary eligibility hinges on demonstrating a functional Quality Management System aligned with ISO 9001:2015. Formal certification is not required, but objective evidence of compliance is. Applicants must have relevant past project experience matching the tender's scope. The tender is open to suppliers who can meet the specified quality deliverables and documentation requirements.

Scope: Upgrade of the Direct Current (DC) Workshop and Battery Room at Simmerpan Complex.

Bidder must provide evidence of previous work done as per the scope of work and/or specification.

Quality Management System (QMS) compliance with ISO 9001:2015 (non-certified but documented evidence required).

Section E contributes 2 points to the total evaluation score.

This is Eskom's Occupational Health and Safety Incident Management Procedure (Document 32-95, Revision 9). It is not the tender's scope description. The procedure covers:

• Purpose: Effective management of incidents resulting in near misses, property damage, injuries, occupational diseases/illnesses, or fatalities.
• Applicability: Applies throughout Eskom Holdings SOC Ltd, its groups, divisions, subsidiaries, and entities where Eskom has a controlling interest. Also applies to Eskom employees, contractors, and affected members of the public.
• Aims: Reduce risk, ensure effective incident management, accurate classification and recording, prompt investigation, promote near-miss reporting, improve OHS quality through learning, share information, report to stakeholders, analyse trends, and involve all stakeholders.
• Effective Date: 1 April 2021.
• Key Sections: Includes definitions, roles and responsibilities, and a detailed incident management process covering identification, emergency response, notification, prioritisation, classification, recording, investigation, corrective actions, close-out, and communication.

While not a traditional tender, this document sets the OHS compliance framework for any entity working with Eskom. Eligibility to work under Eskom contracts implicitly requires adherence to this procedure. Specific criteria include: the procedure applies to contractors 'unless explicitly mentioned otherwise'; contractors are responsible for their employees' understanding and compliance; and incidents involving contractor employees must be recorded against the Eskom OU/BU that holds the contract.

This document is Eskom's Occupational Health and Safety Incident Management Procedure, not the tender's technical specifications. The tender's technical scope for the Simmerpan Complex DC Workshop and Battery Room Upgrade is not provided in the extracted content.

The extracted content outlines Eskom's requirements for OHS incident investigation and corrective action management, not a tender-specific quality plan. Key points include:

• All investigation reports are controlled disclosure documents.
• All health and safety incidents must be investigated, excluding non-work-related incidents outside workplace boundaries.
• Ineffective corrective actions from previous incidents must be considered during repeat incident investigations.
• Investigation reports must include incident details, consequences, risk of reoccurrence, direct causes, root causes, system failures, corrective actions, and lessons learnt.
• Corrective actions must be specific, measurable, achievable, realistic, and timeous (SMART).
• The hierarchy of control (engineering, barriers, PPE as last resort) must be considered when formulating corrective actions.
• Corrective actions must be verified, with documentary evidence attached in SAP EH&S before closure.
• Ineffective corrective actions must be revised and re-implemented.
• Risk assessment must ensure corrective actions do not create additional risks.

This document is Eskom's internal OHS procedure, not the tender's compliance requirements. The tender's compliance requirements (CSD, tax, B-BBEE, etc.) are not provided in the extracted content.

This is the full Occupational Health and Safety Incident Management Procedure. It is an internal Eskom document, not the tender's specific health and safety plan. The procedure defines:

• Key terms: Accident, fatality, first-aid injury, lost-time injury (LTI), medical injury, OHS event, OHS incident, near-miss incidents, occupational impairment, noise-induced hearing loss (NIHL), occupational disease/illness, public incidents, serious incidents.
• Roles: Responsible Managers must implement the procedure, communicate requirements, ensure understanding and compliance.
• Process: A 9-step incident management process covering identification, emergency response, notification, prioritisation, classification, recording, investigation, corrective actions, and close-out.
• Emergency Response: Includes rescue, scene safety, first-aid, activating emergency plans, ensuring best medical care, evidence collection and preservation.
• Notification: Specific internal stakeholders must be notified for all incidents and for fatalities/serious incidents.
• Prioritisation: Uses consequence and likelihood matrices to determine priority rating and required actions.
• Classification & Recording: Based on consequence and work-relatedness; all incidents must be recorded on SAP EH&S.
• Investigation: Requirements for OU/BU, serious incident, and corporate (fatality) investigations, including committee composition and timelines.
• Corrective Actions: Must address root causes, follow hierarchy of control, be SMART, and be verified.
• Communication: Includes initial notifications, flash reports, fatality announcements, preliminary briefs, and case studies.

The extracted content indicates that environmental requirements were excluded from this revision of the OHS Incident Management Procedure.

The extracted content relates to Eskom's internal OHS incident investigation procedures, not general tender contractual terms. Key points include:

• Legal notifications under the OHS Act or from the NPA must be immediately reported to the Legal Department for attorney appointment.
• Disputes regarding incident classification are referred to the Safety Data Integrity Committee (SDIC) for review and direction.
• For serious incidents with potential liability, the Legal and Sustainability Systems Departments must be provided with a motivation for advice.
• In cases of employee or contractor fatalities, Sustainability Systems initiates a corporate investigation.
• Where the Mine Health and Safety Act (MHSA) applies, its investigation process is followed.

Scope of work includes design, supply, delivery, installation, testing, wiring, commissioning, repairs, and replacement of defective equipment.

Returnable documents: You must submit the following OHS tender returnables:

• Signed acknowledgement of Eskom's OHS legal and other requirements form.
• A detailed Health and Safety Plan addressing project OHS risks, including: OHS organisation, SHE incident management, work activity planning, SHE communication, PPE, emergency and fire planning, vehicle safety, contractor management, design specifications, safe work procedures, competency and training, medical surveillance, risk assessment process, objective setting, SHE plan review, performance monitoring, internal audits, and document management.
• Itemised costing for OHS management, broken down (not lump sum), based on the scope of work and risk assessment.
• Baseline OHS Risk Assessment (BRA) with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• Proof of OHS competency: CVs, qualifications, certificates for required personnel including first aiders Level 2, safety officer, SHE representative, competent supervisor, incident investigator, firefighting, legal liability, hazard identification, fall protection plan developer, fall rescue, master installation electrician, DEL registration as electrical installation contractor, and working at heights.

Eligibility is contingent on full OHS compliance as per this checklist. Key criteria include: possessing a valid Letter of Good Standing (COIDA), having a CEO-signed OHS policy, employing personnel with the specified competencies (certified First Aiders, Safety Officer, etc.), and being a registered Electrical Installation Contractor (DEL registration). Failure to provide any of these documents or a 'Not Recommended' assessment from the Eskom OHS Representative will likely disqualify the bid.

Scope of work: Design, supply, delivery, installation, testing, wiring, commissioning, repairs, and replacement of defective equipment for the upgrade of the DC Lab Battery Workshop at Simmerpan Complex, to meet the standard and issue a Certificate of Compliance.

Methodology for OHS risk assessment must be provided together with the Baseline OHS Risk Assessment (BRA).

OHS compliance requirements:

• B-BBEE minimum Level 2.
• Submit a signed acknowledgement of Eskom's OHS legal requirements.
• Submit a comprehensive Health and Safety Plan aligned with the scope.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO, compliant with OHS Act Section 7.
• Demonstrate OHS competency with qualifications for key personnel as listed.

Required OHS competency includes working at heights.

• Project: Upgrade of the Direct Current Workshop Battery Room at Eskom Simmerpan Complex.
• Purpose: This SHE specification sets out NTCSA Asset Management Real Estate's minimum legislative and organizational requirements for the contract.
• Contractor must develop a coherent SHE Plan aligned with the scope of work and this specification. Contractor remains legally accountable for health and safety of employees and sub-contractors.

{"closingDate":"23 February 2024","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"e to all employees under their control on any hazardous and related work\",\"is_compulsory\":false}"}

{"name":null,"email":null,"phone":null,"department":null,"address":"February 2024"}

Returnable Documents: The Safety file package must be submitted to the OHS department 2 weeks before the agreed site establishment date. The contractor must submit a Covid-19 risk assessment and Covid-19 management plan in line with Department of Employment and Labour guidelines. The contractor must provide Induction content and attendance register as proof of communication before Eskom NTCSA OHS department can provide contractor induction.

1. Must be legally capable of entering into a contract with Eskom NTCSA. 2. Must be registered with the Department of Employment and Labour as an Electrical Installation Contractor (proof required). 3. Must have a valid Compensation Commissioner's Letter of Good Standing. 4. Must demonstrate the ability to appoint personnel with the specified competencies: Master Installation Electrician for supervision and a qualified Health and Safety Officer. 5. Financial and operational capability to manage sub-contractors and fulfill all SHE and technical requirements is implied.

• Scope: Design, Supply, Delivery, Installation, Test, Wiring Commissioning, Repairs, Replace Defective Equipment and Issuing of a Certificate of Compliance for the Direct Current LAB.
• Location: Eskom National Transmission Company of South Africa Simmerpan, Cnr Power and Refinery Road, Germiston, 14001.
• Key technical requirements:
• Use a qualified Master Installation Electrician for all electrical connections.
• All electrical work must have Safety Clearance Certificates.
• Wiring must comply with SANS10142-1; earthing must be inspected and tested.
• Install Ex-rated lights; measure at least 150 lux level.
• Install hazardous area explosion-proof fans for ventilation.
• Rectify or replace battery chargers and extraction fans as per lab specialist recommendations.
• Provide fire system suitable for battery room environment.
• Inspect and replace roof top cable racks with standard cable racks per SANS 10142-1.
• Issue Electrical Certificate of Compliance (CoC) per OHS Act.
• Remove old lighting, cabling, trunking, charging wiring, busbars, and ventilation equipment.
• Install new lighting and cabling for Hazardous Areas (Zone 2).
• Install modern ventilation equipment and hydrogen monitoring devices.
• Refurbish building structure including painting and flooring.

• Eskom NTCSA AM Real Estate is ISO 9001:2015 certified. Contractors must meet minimum ISO 9001 requirements.
• If contractor is ISO 9001:2015 certified, submit certificate. Otherwise submit documented evidence of implemented QMS.
• Required documentation: Quality Method Statement, Quality Policy, Quality Objectives, Organization chart/Responsibility matrix, documented control of external providers, Form A, proof of similar work.
• First aid appointees must be trained to level 2 from SAQA approved provider.
• Submit Covid-19 risk assessment and management plan.

• B-BBEE Minimum Level: 2.
• Contractor must be registered with Department of Employment and Labour (DEL) as an Electrical Installation Contractor and provide proof.
• Provide a valid Compensation Commissioner's Letter of Good Standing (LoG) for contractor and all sub-contractors; LoG must remain valid for contract duration.
• Comply with all applicable legislation: OHS Act, Basic Conditions of Employment Act, National Environmental Management Act, etc.
• Develop and implement a SHE Plan including hazard identification, risk assessment, and incident management processes.
• Appoint a full-time competent supervisor and a part-time safety officer.
• Conduct pre-employment, periodic, and exit medicals by registered Occupational Health Practitioners.
• Implement substance abuse program with zero alcohol/drug tolerance.
• Issue risk-based Personal Protective Equipment (PPE) to all employees.
• Maintain SHE file with all records, drawings, designs, and material lists.
• Submit environmental documentation: Aspects/Impacts register, appointment letter for environmental/SHE officer, hazardous substances list with SDS, and proof of environmental training.

• Contractor roles: Carry out duties per OHS Act sections 8,9,10; ensure safety and health of employees and sub-contractors; keep employee records; compile SHE file; provide Letters of Good Standing; appoint competent staff; conduct risk assessments; provide induction training; issue PPE; prohibit alcohol/substances; report incidents.
• Site Manager roles: Assist with induction; communicate hazards; ensure legislative compliance; stop unsafe work; inspect PPE; report incidents; conduct toolbox talks.
• Contractor Site Supervisor: Must have Supervisory, Legal Liability training, Master Installation Electrician qualification, and 5 years supervision experience.
• Contractor Health and Safety Officer: Must have Safety Management Diploma, Environmental Health Diploma, or SAMTRAC with 2 years experience.
• Legal compliance: Section 37(2) agreement required with NTCSA and sub-contractors.
• Site access: SHE file package submitted 2 weeks before site establishment; OHS department issues authorization letter.
• Specific high-risk requirements: Personnel must be trained and competent; qualified supervisor required; report to NTCSA supervisor; develop risk assessment and method statement; medical fitness for fall risk; isolations and lockout; valid medical certificates; task-specific PPE; site-specific fall protection plan; criminal checks; SAQCC accreditation for specialists; Level 2 first aider.
• SHE Plan minimum contents: Legal requirements, roles and responsibilities, hazard identification/risk assessment process, change management, training/communication, incident management, objectives, review process, performance monitoring, internal audits, document management.
• Eskom Life-saving Rules: Must be obeyed by all contractors and employees on Eskom premises. Rules cover electrical safety, working at heights, seat belts, sobriety, permit to work, and live working.
• Substance Abuse: Zero tolerance; comply with Eskom procedure 32-37; ad hoc alcohol testing possible.
• Risk Assessment: Contractor must develop risk assessment per OHS Act Section 8(2)(d) and Eskom procedure 32-520.
• Fire Equipment: All firefighting equipment must be clearly labelled and conspicuously numbered.

• Environmental Rules: Duty of care and polluter pay principle apply. Zero Liquid Effluent Discharge Policy via reuse/recycling.
• Waste must be stored and disposed properly.
• Hazardous substances require Safety Data Sheets (SDS) complying with Globally Harmonized System.
• Report spills/emergencies immediately to Eskom Contract Manager and Environmental Officer.
• Equipment must be in good condition with no fuel/oil leaks.
• Contract Award Documentation required: Aspects/Impacts register or environmental management plan; appointment letter for environmental/SHE officer; EMS certificate or manual; list of hazardous substances with SDS; proof of environmental training.
• Onsite Records required: Site-specific Environmental Management Plan; environmental incident registers and reports; non-conformance register; complaints register; hazardous substances register and SDS; audit reports and close-out records; environmental inspection records; waste disposal manifests.
• Environmental costing to include Environmental Representative, Environmental Law Course, Waste Management Activities, Spillage control and Rehabilitation.

• Quality Method statement based on scope (Method Statement Template-Ref 240-126469599).
• Quality policy approved by top management.
• Quality Objectives approved by top management.
• Organization chart and Responsibility matrix (must include quality management function/role).
• Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4 of ISO 9001:2015).
• Form A completed and signed.
• Proof of similar or previous work done as per scope of work or specification.

• This is the Supplier Quality Management Specification (Document Identifier: 240-105658000, Revision 3).
• It applies to Eskom Holdings SOC Ltd and defines minimum quality requirements for all suppliers.
• The document outlines the structure for quality management, including pre- and post-contract award requirements.

• Closing date: 17 October 2021 (as per document authorisation).
• No other specific tender dates (like briefings or site visits) are stated in this quality specification document.

• Department: Supply Chain Management.
• No specific contact names, emails, phones, or addresses are provided in this quality specification document.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit quality documentation as per the tender selected category (Category 1, 2, 3, or 4) indicated in Form A using the List of Tender Returnables document (240-12248652).
• Specific returnable documents vary by category and will be selected from the List of Tender Returnables.
• Return all required documents with the tender submission.

• Suppliers must complete and return Form A along with other returnables listed in the List of Tender Returnable document (240-12248652).

Formal eligibility is not explicitly stated, but de facto eligibility hinges on the ability to meet the stringent quality requirements. Suppliers must: 1) Possess or demonstrate a QMS aligned with ISO 9001 (certification required for Category 1). 2) Complete and sign the mandatory 'Form A'. 3) Submit all quality returnables specified for the tender's assigned category. 4) Grant Eskom rights of access, audit, and information. 5) Have qualified personnel for special processes (e.g., welding, NDT). Failure to comply with these quality specifications will likely disqualify a bid.

• This document specifies minimum quality requirements for all Eskom suppliers.
• Suppliers must develop, implement, maintain, and continually improve a QMS based on ISO 9001.
• Requirements apply to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers.
• Key deliverables include Contract Quality Plans (CQPs) and Quality Control Plans (QCPs)/Inspection and Test Plans (ITPs).
• Special processes (e.g., welding, NDT) require qualified personnel and certified procedures.
• Definitions and abbreviations are provided for key terms like Hold Point, Witness Point, and Nonconformity.

• The supplier must provide clear descriptions of equipment locations, quality verification activities, and reference documents for all work.
• Preservation programme includes tracking compliance, evaluating storage sites, and developing records management.

• Quality audits must be carried out by trained, accredited, and experienced personnel.
• No specific bidder experience or key personnel qualifications are detailed in this section.

• Suppliers must have a formal QMS conforming to ISO 9001.
• Quality Plans (CQPs) and Quality Control Plans (QCPs)/ITPs are required where specified.
• Pre-contract award categories (1-4) determine the level of QMS documentation required.
• Post-contract award includes quality performance monitoring and audits.

• No pricing schedule, rates, or bill of quantities is included in this quality specification document.

• No specific pricing, bonds, guarantees, or payment terms are detailed in this quality specification document.

• Suppliers must comply with ISO 9001 quality management standards.
• References are made to PPPFA (Preferential Procurement Policy Framework Act) and CIDB 1004 (Best Practice Guideline for evaluating quality).
• Specific B-BBEE, tax, CSD, or CIDB registration requirements are not detailed in this quality specification document.

• References Eskom's SHEQ Policy (32-727) and other safety standards.
• No detailed health and safety requirements are specified in this quality management document.

• The supplier must ensure clear preservation requirements for equipment and materials are documented in purchase orders and work authorisations.
• Eskom has rights to access all preservation records for inspection and audit.
• Supplier must designate responsibility for preservation management programme execution.

• This specification applies to all Eskom requests (RFI, RFQ, RFP) and contracts for products and services.
• Suppliers must meet quality requirements as selected by an Eskom Quality representative using Form A.

• Quality criteria are defined for supplier selection, evaluation, and auditing.
• Based on ISO 9001 and supporting standards like ISO 10005.
• References PPPFA and CIDB 1004 for procurement and quality evaluation guidance.

• Describes a new functionality for 'closed tenders' sent directly to pre-qualified suppliers via email link.

• Closing date and time: 23 August 2022 at 3:42 PM (as per example email).
• No other dates (briefings, site visits) are stated.

• For system problems or difficulties using Tender Bulletin, eTendering, or OpenText, contact the buyer responsible for the published tender.
• A generic system email '[email protected]' is shown for automated submission confirmations.
• No specific SCM or technical contact names, phone numbers, or physical addresses are provided.

• Submission is electronic via the Eskom eTendering system.
• You must register on the system before you can submit.
• Registration requires a CSD number, email address, and cell phone number.
• After registration, an OTP will be sent to your phone and email for login.
• To submit: log in, select the tender reference, click 'Create New Submission', upload your documents.
• Upload documents under correct categories (e.g., Technical, Commercial, Finance).
• Individual file size must not exceed 50MB; total submission must not exceed 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• After finalizing, you will receive a confirmation email with a submission ID; save this for reference.
• If you experience system difficulties, contact the buyer responsible for the published tender.

• To edit registration details (name, organization, CSD, phone), select 'Edit Registration', update fields, click 'Update'.

Suppliers must be registered on the South African Central Supplier Database (CSD) to gain access to the eTendering system. There is no explicit eligibility criteria for this specific tender within this document; the manual is generic for all tenders on the portal. Specific tender eligibility would be in the separate tender specification document.

• This is a manual for the Eskom eTendering system, not technical specifications for the Simmerpan Complex DC Workshop and Battery Room Upgrade.
• The system is a web-based platform for electronic tender submission, replacing physical submissions.
• Suppliers must register with a CSD number, email, and phone to receive an OTP for access.
• The system allows document uploads categorized as Technical, Commercial, Finance, etc.
• File size limits: max 50MB per file, max 900MB total submission.
• Recommended browser: Microsoft Edge.

• Example uploaded files shown: Commercial, Technical, and Finance documents.
• No specific quality management requirements are stated.

• A valid Central Supplier Database (CSD) number is mandatory to register and gain access to the eTendering system.
• No other compliance requirements (tax, B-BBEE, CIDB, etc.) are stated in the provided text.

• No health and safety requirements are stated; content is about the eTendering system.

• Mentions 'selection and evaluation criteria' for closed tenders, but no specific criteria are detailed.

• The contract is for the Simmerpan Complex DC Workshop and Battery Room Upgrade, awarded to a contractor by NTCSA SOC Ltd.

• The Employer is NTCSA SOC Ltd (reg no: 2021/539129/30), with a registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• The Project Manager and Supervisor details are listed as 'TBC' (To Be Confirmed).

• The tenderer must submit a signed C1.1 Form of Offer and Acceptance as part of the returnable documents.
• The offer is made by the tenderer's duly authorised representative signing the form.
• The Employer may accept the offer by signing the Acceptance part of the form.
• Failure to provide required securities, bonds, guarantees, proof of insurance, or other documentation after award may constitute a repudiation of the agreement.

• The contract is for the Simmerpan Complex DC Workshop and Battery Room Upgrade.
• The Works Information is contained in Part 3: Scope of Work and referenced documents.
• The Scope of Work includes detailed sections covering: description of works, management, engineering and design, procurement, construction, and standards.
• Specific technical areas include building works, civil/structural works, electrical/mechanical works, and process control/IT works.
• The Contractor must comply with all health, safety, and environmental laws and guidelines.
• Asbestos management procedures are specified, including exposure limits and removal by a registered contractor.

• The Contractor must provide key persons' details (name, job, responsibilities, qualifications, experience) in the Contract Data.
• CVs for key persons must be appended to a Tender Schedule.
• The Activity Schedule must be prepared by the Contractor, breaking down the work into priced activities.
• Guidance is provided on preparing the Activity Schedule, linking it to the programme, and understanding lump-sum pricing under Option A.

• The Works Information includes a section on quality assurance requirements.
• The Scope of Work details management, documentation control, and procedures for design submission and acceptance.
• Requirements for as-built drawings, operating manuals, and maintenance schedules are specified.
• Testing, commissioning, and defect correction procedures are outlined.

• The pricing structure is based on NEC3 ECC3 Option A (Priced contract with activity schedule).
• The Activity Schedule is in an excel file named 'Activity Schedule for DC Workshop Refurbishment'.
• Payment is for completed activities only; no part payments for incomplete activities.
• The Activity Schedule is a pricing document only; work must be done per the Works Information.
• The Contractor must provide hourly rates for design outside working areas and percentages for people overheads and design overheads.

• The contract uses NEC3 ECC3 Option A: Priced contract with activity schedule.
• Payment is based on completed activities from the Activity Schedule.
• The assessment interval is the 25th day of each month.
• Payments are made within 3 weeks.
• The currency is South African Rand.
• Interest is based on the Standard Bank prime rate for ZAR amounts.
• A tax invoice must be submitted within one week of receiving a payment certificate.
• Delay damages are 0.1% per day up to a maximum of 10% of contract value.
• Retention is 10% on each approved assessment certificate.

• The tenderer must submit a signed C1.1 Form of Offer and Acceptance.
• B-BBEE status must be maintained; any decrease may lead to contract re-negotiation or termination.
• The Contractor must notify the Employer of any change in B-BBEE status within 7 days and submit an updated verification certificate within 30 days.
• Joint ventures are jointly and severally liable.
• Confidentiality of contract information is required.
• Compliance with all health, safety, and environmental laws and the Construction Regulations is mandatory.
• The Contractor must carry specified insurances as per Insurance Table A.
• Asbestos exposure limits and management procedures must be followed.

• The Contractor must take all reasonable precautions for health and safety.
• The Employer may appoint the Contractor as the 'Principal Contractor' under the Construction Regulations 2014.
• The contract price must include sufficient amount for compliance with health & safety laws.
• Asbestos exposure limits are defined (0.2 fibres/ml as 4-hour TWA, 0.6 fibres/ml as 10-minute TWA).
• Procedures for asbestos identification, risk assessment, air monitoring, and safe work stoppage are specified.
• Asbestos removal must be done by a registered contractor at the Employer's expense.

• The Contractor must comply with all applicable environmental laws, regulations, and guidelines.
• This obligation extends to subcontractors and employees.
• Specific asbestos disposal must be conducted in line with South African legislation.

• The contract is based on NEC3 ECC3 (April 2013) with main Option A (Priced contract with activity schedule) and secondary options X2, X7, X16, X18, and Z clauses.
• The Employer is NTCSA SOC Ltd.
• The law of the contract is South African law.
• Payment terms: assessment on the 25th of each month, payment within 3 weeks, interest at Standard Bank prime rate.
• Delay damages: 0.1% per day up to 10% maximum.
• Retention: 10% on each payment certificate.
• Liability limitations are specified for the Contractor and Employer.
• B-BBEE status must be maintained; a decrease may lead to re-negotiation or termination.
• Confidentiality, insurance, and dispute resolution (adjudication/arbitration) clauses are included.
• Additional Z clauses cover ethics, nuclear liability, and asbestos management.

• The document references quality assurance requirements, but specific evaluation criteria are not detailed.

Contract and Contractor OHS management

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{"name":null,"email":null,"phone":null,"department":null,"address":"gers (contract custodians), line management, suppliers, and OHS professionals underlining"}

Eskom is committed to creating and sustaining the Zero Harm value and standard of Occupational,

Hygiene and Safety (OHS). Achieving the OHS requirements will be integrated into the Eskom

procurement and supply chain processes.

This standard sets the minimum criteria for managing supplier OHS compliance and conformity

based on standards, procedures, policies, and legal obligations with which an Eskom

supplier/contractor needs comply from inception to completion of the contract/transaction.

2. Supporting clauses

2.1 Scope

This standard outlines the key responsibilities of procurement professionals, contract/project

managers (contract custodians), line management, suppliers, and OHS professionals underlining

the minimum OHS requirements that shall be addressed during the following phases, namely:

a) Project initiation and briefing, concept and feasibility study, design development;

b) Tender enquiry, evaluation, and contract award;

c) Supplier registration on the Eskom vendor database;

d) Site access/mobilisation;

e) Monitoring of performance during the contract execution period;

f) Contract completion, closeout, and post contract review; and

g) Instances where works or services under a contract can be stopped, suspended, or terminated.

2.1.1 Purpose

The purpose of this document is to guide Eskom employees when performing OHS-related

activities beginning from the procurement and supply chain process to the end of the

contract/transaction. To ensure standardisation of the OHS requirements within Eskom contract

and contractor OHS management as is reasonably practicable.

2.1.2 Applicability

The requirements contained in this document shall apply throughout Eskom Holdings SOC Ltd, its

divisions, subsidiaries, and entities in which Eskom has a controlling interest or influence.

2.1.3 Effective date

Effective from date of authorisation.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30.

Contract and Contractor OHS management Unique Identifier: 32-726

Revision: 3

Page:

2.2 Normative/Informative references

Parties using this document shall apply the most recent edition of the reference documents listed in

the following paragraphs.

2.2.1 Normative

[1] 32-727 Eskom Safety, Health, Environmental and Quality Policy

[2] 32-1034 Eskom’s Procurement and Supply Chain Management Procedure

[3] 32-196 Eskom Disciplinary Code Standard

[4] 240-62196227 Eskom Life-Saving Rules Standard

[5] National Environmental Management: Waste Act

[6] Occupational Health and Safety Act and Regulations

2.2.2 Informative

[1] 32-520 Occupational Health and Safety Risk Assessment Procedure

[2] ISO 9001 Quality Management Systems

[3] 32-95 Environmental, Occupational Health, and Safety Incident Management Procedure

[4] Compensation for Occupational Injuries and Diseases Act

[5] OHSAS 18001 Occupational Health and Safety Management Systems

[6] ISO 14001 Environmental Management Systems

[7] Mine Health and Safety Act

[8] The Constitution of the Republic of South Africa, 1996

[9] National Environmental Management Act

[10] Environment Conservation Act

[11] National Water Act

[12] National Environmental Management: Waste Act

[13] National Environmental Management: Air Quality Act

[14] National Forests Act

[15] National Environmental Management: Biodiversity Act

[16] National Environmental Management: Protected Areas Act

[17] National Heritage Resources Act

[18] National Veld and Forest Fire Act

[19] Conservation of Agricultural Resources Act

[20] 32-136 Eskom Contractor Health and Safety Requirements Standard

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30.

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2.3 Definitions

Definition Explanation

Business unit A division, site, grid, operational unit, or project within, for, or on behalf

of, Eskom Holdings SOC Ltd.

An agreement with specific terms between two or more persons or

Contract entities in which there is a promise to do something in return for a

valuable benefit known as consideration/ payment.

Contract custodian The person defined in a contract as the Eskom representative, for

example, the project manager/end user, that is, the person

responsible for managing the contract and ensuring that the works or

services are executed in terms of the contract.

Contract management It is a process of managing contract creation, execution and analysis

in order to maximise operational performance and mitigate legal

ramifications, reducing financial risk at an organization. The art and

science of managing a contractual agreement throughout the contract

life cycle.

Contractual Contractual requirements consist of legal and other OHS requirements

requirements for OHS for procuring goods and/or services to be rendered for/on behalf of

Eskom. These are OHS documents required from tenderers at the

procurement phase (enquiry, evaluation, negotiation meeting and

contract award) and only tenderers that have met the mandatory and

functionality threshold will be evaluated.

Construction health A person who is registered as such in terms of the Project and

and safety agent Construction Management Profession Act, as amended.

(CHSA) Any competent person who acts as a representative for a client in

managing health and safety on a construction project for the client and

who has satisfied the registration criteria of the SACPCMP to perform

the required functions.

Competent person A person who, in respect to the work that has to be done, has the

required training, knowledge, and experience, and, where applicable,

qualification relevant to perform that work or task, provided that where

appropriate qualifications and training are registered in terms of the

provisions of the National Qualifications Framework Act ,

those qualifications and training are regarded as the required

qualifications and training, and is familiar with the Act and applicable

regulations made under the Act.

Contractor A contractor is a current or potential supplier, vendor, consultant, or

service provider. A contractor/supplier may be a natural or legal

person.

Environment The surroundings within which humans exist.

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Definition Explanation

Health and Safety A site-specific plan that forms part of the project safety file containing

plan minimum requirements as defined in the OHS Act as well as the

Eskom OHS requirements.

OHS requirements Requirements prescribed in the applicable OHS legislation, SANS

codes, municipal by-laws, and Eskom OHS requirements.

Safety, health and An act, event, initiative, or campaign that is intended to alter the

environmental current levels of OHS awareness, knowledge and/or performance in

intervention the organisation, a specific division, operating unit, or business unit.

OHS professional The key individual in Eskom charged with OHS responsibilities, such

as OHS managers, officers, advisors, and co-ordinators (for this

purpose, the OHS individual allocated to the project/programme). An

OHS professional should not be confused with a health and safety

representative, as defined in sections 17 and 18 of the OHS Act.

OHS functional head The manager in Eskom charged with OHS responsibilities in a

division/operating unit/business unit.

Site An Eskom department, a specific project site, or the site where a

supplier provides a service to Eskom, directly or indirectly.

Tender An open or closed competitive request for quotations/prices against a

clearly defined scope/specification.

Transaction Exchange of goods or services or money between a buyer and a

seller.

2.4 Abbreviations

Abbreviation Explanation

BRA baseline risk assessment

CHSA Construction health and safety agent

COIDA Compensation for Occupational Injuries and Diseases Act

DE Divisional executive

DEL Department of Employment and Labour

DMR Department of Mineral Resources

EMP Environmental Management Programme

ESR Environmental status rating

ISO International Organization for Standardization

MTC Multidisciplinary committee

OHS Occupational hygiene and safety

ORHVS Operating Regulations for High-Voltage Systems

PPPFA Preferential Procurement Policy Framework Act

PSR Plant Safety Regulations

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Abbreviation Explanation

RFI Request for information

SACPCMP South African Council for Project and Construction Management

Professions

2.5 Roles and responsibilities

2.5.1 Designers shall:

The designer shall ensure that the occupational health and safety (OHS) requirements applicable

to the project/scope of work are incorporated into the design. Consider the associated risks

identified in the scope of specific OHS specification/requirements and baseline risk assessment.

The identification and analysis of hazards and risks must form part of the design process.

Note: Environmental issues, as they may affect the site/project, shall be identified, assessed,

controlled, and monitored for compliance and efficiency by the environmental professionals.

2.5.2 Procurement practitioners shall

2.5.2.1 Ensure that sufficient notification and preparation times are provided for the relevant OHS

professional to form part of the multidisciplinary team for the preparation of the relevant

and specific OHS requirements for the procurement enquiry.

2.5.2.2 Ensure that the appropriate OHS representative provides the OHS requirements and

specified documents before the release of the procurement enquiry.

2.5.2.3 Ensure that the OHS professional participates in, and provides input into, relevant

meetings or forums, processes, and reports that lead to the awarding of a contract (for

example, supplier evaluations, squad check meetings, contracting strategies,

negotiations, clarification meetings, tender evaluations, evaluation report compilation,

contract awarding, and briefing meetings).

2.5.2.4 Ensure that the records about supplier OHS non-conformances during contract

execution, post contract reviews, supplier suspensions, and contract terminations are

received from the contract custodian and where applicable, Procurement shall keep a

record of such information to make it easily accessible to the relevant stakeholders for

future reference, especially when determining the allocation of future works or services.

2.5.2.5 Ensure that applicable OHS requirements for any emergency work are provided to the

preferred contractor/supplier at the same time when the enquiry is made to avoid delays.

The supplier OHS documentation shall be received from the preferred contractor/supplier

and approved urgently to allow work to commence.

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2.5.3 Contract custodian (contract executor, end user)

The contract custodian shall:

2.5.3.1 Ensure that the contract specifies how OHS will be managed and reported on for the

duration of the contract/transaction and the supplier/contractor adheres to the relevant

contract OHS requirements.

2.5.3.2 Ensure that the OHS professional forms part of the cross-functional team and take part

in all relevant meetings.

2.5.3.3 Ensure that project-specific OHS requirements are provided by the OHS professional.

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2.5.3.4 Ensure that the OHS costing prepared is informed by the risks associated with the scope

of work and forms part of the bill of quantities or the pricing schedule.

2.5.3.5 Ensure that if any designs are to be carried out, the OHS requirements shall be

forwarded to the designer for inclusion in the design.

2.5.3.6 Ensure that a project OHS specification/requirements, together with the project baseline

risk assessment (BRA), Eskom’s Acknowledgement form for OHS legal and other

requirements (Annexure B), 32-136 standard, evaluation criteria, and other relevant

documents (for example, 32-418, if the scope of work includes working at heights, PSR.

or ORHV regulations, etc.) are prepared in conjunction with the OHS professional and

provided/published with the procurement enquiry.

2.5.3.7 Ensure that the principal contractor develops a project-specific OHS plan. When a tender

has been awarded, it is the contract custodian’s responsibility to ensure that the OHS

plan of the principal contractor is evaluated and approved before the commencement of

work.

2.5.3.8 Ensure that the OHS file is evaluated for compliance once the contract has been

awarded. Once satisfied that the contents of the OHS file meet the requirements, a letter

of acceptance shall be issued to the contractor.

2.5.3.9 Ensure that, after signing the contract (national/divisional/panel contracts), the contractor

shall immediately meet the OHS professional on site to discuss the site OHS

requirements and thereafter the contractor/supplier shall prepare the OHS file within

seven working days/or within the timeframe agreed between the contractor/supplier and

the site/BU/OU OHS professional.

2.5.3.10 Ensure that the OHS plan of the principal contractor and any appointed contractor is

audited throughout the execution of the project for compliance from a legislative and

OHS point of view

2.5.3.11 Ensure that the necessary details/issues pertaining to contractor non-conformances on

contractual OHS obligations during contract execution, safety interventions, post contract

review, and supplier reconsideration are adequately addressed, recorded, and submitted

to Procurement Department for recording and to support future reference;

2.5.3.12 Ensure that, after the initial procurement process has concluded for national or divisional

contracts (registration, tender evaluation and contract award phases), there is handover

to the site OHS professional at the site where the work/service is to be conducted.

2.5.3.13 Ensure that for national and divisional contracts, when a supplier mobilises to site, the

responsible manager based at the Eskom site must take over the responsibility for

ensuring that the supplier works according to the approved OHS plan and provides

oversight supervision over the contractor for task / activities / work / service being

performed.

2.5.3.14 Ensure that the Health and safety specification and BRA are made available to the

appointed contractors where additional contractors are appointed.

2.5.3.15 Ensure that the 37(2) agreement is signed by the contract custodian and the

contractor/supplier when signing the contract.

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2.5.4 Line managers

All managers to whom OHS professionals report (that is, project, grid, operating unit, business unit,

power station, etc.) shall:

2.5.4.1 Be responsible for allocating resources to participate in all phases of contractor OHS

management and the procurement and supply chain processes for their respective

division and sites.

2.5.4.2 Ensure that the OHS professionals allocated to participate in the procurement and

supply chain processes are competent and aware of their roles and responsibilities in

embedding OHS requirements to contract.

2.5.4.3 Apply discretion when allocating an OHS resource to represent OHS by considering the

value and complexity of the scope of work. A subject matter expert may be seconded or

sourced to assist with certain projects/transaction/scope of work.

2.5.4.4 Ensure that all parties are familiar with the inclusion of OHS requirements in the enquiry

documents.

2.5.5 OHS professionals shall:

2.5.5.1 Ensure that the relevant OHS procedures and documentation used during the

procurement processes are always applicable to the project and form part of the

procurement enquiry.

2.5.5.2 Conduct the research, preparation, and consolidation of the applicable OHS

requirements, together with the designer/project engineer and contract custodian (end

user) for each market engagement, supplier selection, contracting, contract execution,

etc.

2.5.5.3 Ensure that OHS requirements are handed over to the allocated procurement and supply

chain representative.

2.5.5.4 Determine which services are exempted or waived and advise the procurement

representative/contract custodian accordingly in writing.

2.5.5.5 Ensure that requirements listed in Annexure C1/C2/C3/C4/C5 (evaluation criteria) are

always relevant to the scope of work/project that shall be used during the tender

evaluation stage.

2.5.5.6 Audit the OHS plans and all the contents of the OHS file of the principal contractor and

any appointed contractor for compliance. Auditing will be conducted by the client’s

representatives as per the client’s OHS requirements and applicable legislation as

amended.

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2.5.5.7 Ensure the utilisation and support of the mechanism for monitoring OHS performance

and compliance during contract execution

2.5.5.8 Provide detailed information pertaining to supplier non-conformances and safety

interventions for the post contract OHS review and provides reports for the contract

custodian to submit to Procurement.

2.5.5.9 Ensure that the OHS plan/OHS systems of the principal contractor and any appointed

contractor is audited throughout the execution of the project for compliance from a

legislative and OHS point of view.

2.5.5.10 Determine whether the work falls within the definition of “construction work”. If the work

falls within “construction work”, he/she must ensure alignment of the OHS requirements

such that compliance with the Construction Regulations 2014 is achieved.

2.5.6 Construction and safety agent (CHSA)

The responsibilities and duties of the construction health and safety agent shall be aligned to the

Construction Regulations and CBE published scope of work as amended.

The construction health and safety agent shall:

2.5.6.1 Ensure that a BRA is prepared for an intended construction work project.

2.5.6.2 Provide the designer with a health and safety specification contemplated in paragraph

5(b) of the CR 2014.

2.5.6.3 Facilitate that the health and safety specification is included in the tender documents.

2.5.6.4 Facilitate that the potential principal contractors submitting tenders have made adequate

provision for the cost of health and safety.

2.5.6.5 Facilitate that the principal contractor to be appointed has the necessary competencies

and resources to carry out the construction work safely.

2.5.6.6 Facilitate that the principal contractor is registered and in good standing with the

compensation fund or with a licensed compensation insurer as contemplated in the

Compensation for Occupational Injuries and Diseases Act .

2.5.6.7 Ensure an appointment of every principal contractor in writing for the project or part

thereof on the construction site.

2.5.6.8 Ensure that copy of the principal contractor’s health and safety plan is available on

request by an employee, inspector, or contractor.

2.5.6.9 Conduct periodic health and safety audits in accordance with Construction Regulations

requirements.

2.5.6.10 Facilitate that the health and safety file contemplated in regulation 7(1) (b) of the CR

2014 is kept and maintained by the principal contractor.

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2.5.7 National and divisional contract

2.5.7.1 The responsible division that initiated the project/contract to be established must provide

or allocate an OHS resource for the project/contract/transaction.

2.5.7.2 After contract award, the OHS professional responsible for the procurement enquiry shall

hand over the relevant OHS documentation applicable to the scope of work/contract to

the division/BU/OU OHS professional.

2.5.7.3 The division/BU/OU that requested the work to be done and the division/BU/OU that will

be overseeing the execution of the work must have a service-level agreement to ensure

compliance during the project execution stage.

2.5.7.4 Eskom site management is responsible for directly supervising and managing such

contracts and ensuring that OHS is complied with. This will require that operational

control be managed and enforced at the operational level, and not by an oversight or

indirect supervisory function.

2.5.7.5 After signing the contract, the supplier/contractor must, within five working days, meet

the OHS professional on site to discuss the OHS site requirements. The site must allow

five to 15 working days for the preparation of the OHS site requirements by the

contractor/supplier.

2.5.6 Tender committee

It is the responsibility of the tender committee to ensure that OHS requirements have been catered

for with every transaction unless the services/products being procured are exempted from such.

2.5.7 Supplier/Contractor/Service provider

2.5.7.1 It is the responsibility of the supplier to provide valid and authentic documentation for

assessment.

2.5.7.2 The supplier may seek guidance, clarity, and advice from Eskom to comply with the

requirements of this standard (excluding the tender phase).

2.5.7.3 The supplier must comply with, and adhere to, OHS legislation and Eskom OHS

requirements at all times when conducting work for or on behalf of Eskom or any of its

subsidiaries.

2.5.7.4 The supplier, as a legal entity, must be conversant with OHS legal obligations related to

the works tendered for.

2.5.7.5 Each site or premises of Eskom and its subsidiaries has/have different OHS site-specific

requirements, and it is the responsibility of the supplier to ensure that those requirements

are met before work can commence. Approval from one site/premises does not

automatically provide authorisation to execute work at another site that is outside the

jurisdiction of the authorising OHS personnel, even if the scope is similar.

2.5.8 Training

All individuals or roles players involved in the procurement process of a service or enquiry shall be

rained on this procedure (procurement official, end users, designers, contract custodians and OHS

professionals).

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2.6 Process for monitoring

The implementation of this standard will be monitored as part of contract reviews, inspections,

and/or audits undertaken.

2.7 Related/Supporting documents

1) 240-77433139 Annexure A: Supplier risk category

2) 240-77471499 Annexure B: Eskom’s Acknowledgement form for OHS legal and other

2.5.3.11 Ensure that the necessary details/issues pertaining to contractor non-conformances on

contractual OHS obligations during contract execution, safety interventions, post contract

review, and supplier reconsideration are adequately addressed, recorded, and submitted

to Procurement Department for recording and to support future reference;

2.5.3.12 Ensure that, after the initial procurement process has concluded for national or divisional

contracts (registration, tender evaluation and contract award phases), there is handover

to the site OHS professional at the site where the work/service is to be conducted.

2.5.3.13 Ensure that for national and divisional contracts, when a supplier mobilises to site, the

responsible manager based at the Eskom site must take over the responsibility for

ensuring that the supplier works according to the approved OHS plan and provides

oversight supervision over the contractor for task / activities / work / service being

performed.

2.5.3.14 Ensure that the Health and safety specification and BRA are made available to the

appointed contractors where additional contractors are appointed.

2.5.3.15 Ensure that the 37(2) agreement is signed by the contract custodian and the

contractor/supplier when signing the contract.

value, duration, complexity, environmental aspects, and impacts and the criticality of the

scope of working conditions of any applicable environmental approvals.

3.4.4 Phase 5: Contract/Service execution and continual monitoring

3.4.4.1 Continual OHS performance monitoring

a) Eskom shall conduct risk-based inspections, audits, and blitz inspections to monitor OHS

compliance and adherence to the OHS plan by the contractor.

b) The contractor performing construction work shall be audited in accordance with the

applicable legal and other requirements as amended.

c) For contractors performing non-construction work, the frequency of the audit/inspection

shall be determined by the risk associated with the scope of work based on legal and other

requirements as amended.

d) The contract custodian shall ensure that monitoring mechanisms (such as audits and

reviews) are instituted, with the support of OHS professionals, to ensure compliance with

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3.4.4.2 Management of contractors

a) The contract custodian shall ensure that the principal contractor is notified that he/she is

accountable for the management of his/her employees/contractors/suppliers and also to

ensure that his/her contractors/suppliers comply with the applicable legal and other

requirements (applicable during contract execution of works and services in terms of the

contract).

b) The contract custodian, in consultation with the procurement practitioner, has to ensure that

all the non-conformances or non-compliances of the suppliers/contractors are dealt with by

means of approved Eskom contractor management processes, for example, supplier

reconsideration review committee.

3.4.4.3 Enforcement of compliance and monitoring during contract execution

review committee:

 The supplier investigation report by BU/OU will be required.

 The Non-conformance reports issued.

 Written feedback from the supplier.

 The minutes of the meetings held with the supplier.

 Sanction: state the period of suspension/blacklisting.

 Contract: will the supplier complete the outstanding work, or is there another option/plan B?

 Project information: start and end date.

demobilisation inspection is carried out a month before the contract end date is reached with the

assistance of the OHS professionals or the contractor leaves site.

The contractor’s OHS file or copy thereof shall be handed over to the contract custodian on

completion of the project 10 days before the contract ceases. Eskom shall retain the OHS file for a

minimum of 40 years.

division’s premise/site, the project handover shall include the OHS file, which shall be handed over

to the client or client’s agent (site owner/asset owner).

3.7.2 Phase 6: Post contract review

3.7.2.1 The contract custodian has to inform the supplier about the OHSKPIs before work can

commence, and Annexure D can be used as a guideline. The contractor performance

monitoring process will be applied based on the risk of the project. The BU/OU should

develop its contractor monitoring process. The OHS professional has to be involved to

assist the contract custodian with setting the OHSKPIs and shall prepare the OHS

component in preparation for the review process, that is, audit reports and the OHS

compact/contract, inspections, minutes, presentations, etc.

3.7.2.2 After a contract has ceased or ended, the supplier must be evaluated on OHS

performance throughout the project by the contract custodian, with the support of the

a) OHS professionals shall conduct work stoppages, inspections, audits, and blitzes to monitor OHS compliance

240-77471651 Annexure C1: Supplier OHS tender evaluation template (high and medium risk)

240-77471969 Annexure C2: Supplier OHS tender evaluation template (medium risk)

240-106084657 Annexure C3: Supplier OHS tender evaluation template (low risk)

240-106084699 Annexure C4: Supplier OHS tender evaluation template (construction work)

240-77472561 Annexure D: Contract OHS performance evaluation template

240-108987034 Annexure E: OHS procurement process checklist

37(2) agreement

240-73198256 Professional services Health and safety specification template

240-73416879 High-risk services Health and safety specification template

240-157810171 Construction services Health and safety specification template_

240-73418055 Manufacturers Health and safety specification template

240-73419711 General services Health and safety specification template

240-157810099 Supply and delivery Health and safety specification template

240-162195779 Tender Evaluation report

Document content 3.1 The contractor OHS management model Eskom has adopted a six-phase OHS contractor management model to manage contracts, contractors and suppliers effectively. See Figure 1.1 on . 3.1 Phase 1: Project Initiation and briefing, concept and feasibility study, design development 3.1.1 Initiation and briefing The OHS professional/CHS agent shall form part of the meetings in this phase to assist in developing a clear construction/project health and safety requirements, ensure that OHS forms part of the initiation meetings and identify preliminary construction/project health and safety risk profile and record construction/project health and safety risk communication. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30. Contract and Contractor OHS management Unique Identifier: 32-726 Revision: 3 Page: 3.1.2 Concept and feasibility The OHS professional/CHS agent shall attend the design meetings in accordance with the project planning phases, take part in preliminary cost estimates/budgets for construction project health and safety, prepare the draft construction/project BRA, health and safety specification and share the required surveys, tests, and other investigations and related reports. 3.1.3 Design development For any product or service that includes compiling the design of a building, equipment, modification of existing plant, etc., the Eskom contract custodian, with the assistance of the OHS professional and occupational hygiene professional have to provide the designer with an health and safety specification/requirements specific to the project to ensure integration of OHS requirements in the design. The designer shall not commence with the design if the health and safety specification has not been provided. The designer (internal or external), contract custodian, and responsible OHS professional have to conduct a site visit before commencing with the design or before any health and safety specification/OHS requirements can be developed. (This phase may not apply to all projects/transactions). For the responsibilities of the Professional Construction health and safety agent, refer to the Construction regulations 2014 as amended. 3.2 Phase 2: Tender phase (procurement strategy, tender enquiry and documents, evaluation, and award) 3.2.1 Procurement strategy 3.2.1.1 OHS shall form part of the cross-functional team during the procurement of goods and services for, or on behalf of, Eskom. 3.2.1.2 OHS professional will influence the initial development of a procurement strategy to the market engagement for supplier selection, contracting, contract handover, and performance monitoring and contract execution based on the scope of work. 3.2.1.3 The OHS professionals shall ensure that the compiled scope-specific OHS requirements are listed in the procurement strategy. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30. Contract and Contractor OHS management Unique Identifier: 32-726 Revision: 3 Page: 3.2.2 Tender enquiry

OHS, legal, and other requirements are to be complied with at all times, and OHS professionals shall form part of the cross-functional team during the procurement of goods, products, and/or services in Eskom.

The OHS professional shall compile the scope-specific/risk-based OHS requirements and submit to the procurement professional. OHS requirements shall form part of the tender enquiry.

The OHS requirements shall be aligned with the Contractor OHS management risk category as per Annexure A. The tender enquiry shall be accompanied by scope-specific OHS requirements and the BRA, Annexure B (Acknowledgement form for Eskom’s OHS legal and other requirements, 32-136 (Contractor Health and Safety Requirements Standard), and the evaluation criteria.

OHS tender returnable must be clear and explicit to suppliers/contractors.

Where applicable, the tenderers or potential suppliers/contractors may be expected to conduct a site visit of the area where the work will be executed before tendering, under the supervision of the Eskom contract custodian and the procurement practitioner.

Further guidance and support with regard to OHS matters will be provided at the clarification meeting. OHS shall be a standard item on the agenda for the clarification meeting. 3.2.2.1 Other transactions (RFI, emergency procurement, sole source, contract extension or modification, etc.) The OHS requirements shall be provided to the contractor/supplier when requesting quotations to avoid delays. The supplier’s OHS documentation shall be received from the preferred contractor/supplier and approved before commencement of work. For tender prequalification (RFI) purpose, the OHS professional shall form part of the multidisciplinary committee (MTC). 3.2.2.2 International suppliers/contractors performing work for or on behalf of Eskom All international contractors conducting work for or on behalf of Eskom shall comply with Eskom OHS requirements and the applicable South African legislation. Their OHS documents shall be written in English. The OHS requirements to be communicated to the supplier/contractor shall be risk-based and scope-specific. 3.2.2.3 OHS documents to be published in the tender enquiry To avoid bombarding suppliers/contractors who wish to respond to the Eskom tender, the following minimum OHS requirements must be submitted to the procurement and supply chain. The applicable Eskom OHS policies and procedures will be given to the successful supplier/contractor. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30. Contract and Contractor OHS management Unique Identifier: 32-726 Revision: 3 Page: Scope-specific OHS specification/OHS requirements, including the project BRA, Annexure B: Eskom’s Acknowledgement form for OHS legal and other requirements (the listed legislature, Eskom policies and procedures shall be amended to align with the scope of work/identified risks)

32-136 Contractor Health and Safety Requirements

OHS tender evaluation criteria

Applicable Eskom procedures that contain the requirements the supplier/contractor needs to be informed of before responding to the enquiry/transaction in order to make provision for the OHS costs in the bill of quantities, for example, 32-418 for the scope of work that includes working at heights, plant safety regulations (PSR) for or scope of work requiring ORHV regulations training, etc. 3.2.2.4 Occupational health and safety specification and plan The health and safety specification shall be issued with the enquiry/transaction to inform the future contractors/suppliers of the health and safety requirements associated with the scope of work/contract/project, and the contractor/supplier shall submit the health and safety plan in response. The health and safety specification templates are made available and shall be updated, amended to cover the OHS requirements related to the scope of the risks of the project/contract. Once the health and safety specification is completed, it must be signed by both the OHS professional and the contract custodian. The health and safety specifications and plans shall be named in the following.  For construction work: The health and safety specification and health and safety plan.  For non-construction work: The health and safety requirements for the site/BU/OU (add BU/OU/site name) and audible OHS system/manual that satisfy the issued OHS site, legal and other requirements.  For national contracts: The health and safety requirements for ... (include the name of the project/ scope of work) and audible OHS system/manual that satisfy the issued OHS, legal and other requirements. The Eskom OHS professional must communicate to the potential supplier/contractor that the health and safety plan must be approved internally before submission to Eskom. When the Eskom OHS professional is satisfied with the contents of the health and safety plan; the plan will first be signed by the OHS professional and approved by the contract custodian and initialled on every page at the bottom right corner. Note: Health and Safety specifications and plans are construction regulations requirements and only applicable to the construction work. For other projects/contracts the above identification will be used. 3.2.2.5 OHS application, evaluation, and reports OHS as a contractual requirement will only evaluate the shortlisted suppliers that have passed mandatory and functionality evaluation threshold. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30. Contract and Contractor OHS management Unique Identifier: 32-726 Revision: 3 Page

On completion of the tender evaluation of shortlisted suppliers, OHS will compile an initial tender evaluation report, which will highlight compliance/conformance gaps (outstanding documents/information or insufficient evidence of compliance) by the suppliers and recommend or not recommend supplier based on the level of compliance/conformance.

The procurement practitioner will engage the suppliers only once, requesting all the outstanding tender documents to be submitted within a period not exceeding seven working days.

When the procurement practitioner receives the submitted tender documents within the stipulated timelines, OHS will re-evaluate the submitted tender documents and will compile, and resubmit a final tender evaluation report. However, insufficient evidence of compliance/gaps will be addressed with the preferred supplier at the negotiation meeting as part of the contract conditions. The closeout timelines of the compliance/conformance/gaps will be determined by the OHS professional.

OHS as functionality; the technical, procurement and OHS teams will conduct the initial tender evaluation in line with the OHS functionality threshold of 70% (see Appendix A below) and the successful potential tenderers may undergo further evaluation. Where applicable, OHS will form part of the initial tender evaluation, including both desktop and onsite (supplier/contractor site) evaluations.  For open market tender/enquiry, the suppliers that did not submit the requested OHS documents within the specified time will be regarded as non-responsive. In contrast, the suppliers that responded will be re-evaluated. Should the submitted OHS documents not conform to/meet the compliance standard, the gaps will be addressed with the preferred bidder/tenderer during the negotiation meeting. After negotiations, the supplier shall submit the site-specific OHS file for evaluation and must address the gaps prior to commencement of work on site.  For panel contracts, the suppliers that did not submit the requested OHS documents within the specified time will be regarded as non-responsive. In contrast, the suppliers that responded will be re-evaluated. Should the submitted documents not conform to/meet the compliance standard, the gaps will be addressed with the preferred bidders/tenderers during the negotiation meeting. The reviewed OHS returnable will be submitted to Eskom by the preferred tenderers/bidders and the final OHS report will be submitted to the buyer. The site- or scope-specific OHS file requirements will be communicated to the supplier/contractor by the BU/OU when issuing the task order. The BU/OU must allow 5 to 15 working days for preparation of the OHS site requirements by the contractor/supplier in consultation with the OHS professional.

Note: For OHS as contractual requirements, each supplier will only be evaluated twice during tender evaluation stage before the final report is submitted to the procurement practitioner. To avoid the delays and the effective use of OHS resources, no supplier/contractor’s tender OHS documents shall be evaluated more than two times before contract award. However, the OHS file must be evaluated and approved before commencement of work.

However, should any further tender evaluations be required, the procurement manager will submit a motivation and supporting documentation for the request to the relevant OHS senior manager/OHS manager for approval.

B-BBEE Details: ge of goods or services or money between a buyer and a

seller.

2.4 Abbreviations

Abbreviation Explanation

BRA baseline risk assessment

CHSA Construction health and safety agent

COIDA Compensation for Occupational Injuries and Diseases Act

DE Divisional executive

DEL Department of Employment and Labour

DMR Department of Mineral Resources

EMP Environmental Management Programme

ESR Environmental status rating

ISO International Organization for Standardization

MTC Multidisciplinary committee

OHS Occupational hygiene and safety

ORHVS Operating Regulations for High-Voltage Systems

PPPFA Preferential Procurement Policy Framework Act

PSR Plant Safety Regulations

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled, and the responsibility rests with the

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

the express consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No. 2002/015527/30.

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Abbreviation Explanation

RFI Request for information

SACPCMP South African Council for Project and Construction Management

Professions

2.5 Roles and responsibilities

2.5.1 Designers shall:

The designer shall ensure that the occupational health and safety (OHS) requirements applicable

to the project/scope of work are incorporated into the design. Consider the associated risks

identified in the scope of specific OHS specification/requirements and baseline risk assessment.

The identification and analysis of hazards and risks must form part of the design process.

Note: Environmental issues, as they may affect the site/project, shall be identified

. Introduction ............................................................................................................................... 4

2. Supporting clauses ................................................................................................................... 4

2.1 Scope ............................................................................................................................... 4

2.1.1 Purpose ................................................................................................................. 4

2.1.2 Applicability ........................................................................................................... 4

2.1.3 Effective date ......................................................................................................... 4

2.2 Normative/Informative references ..................................................................................... 5

2.2.1 Normative .............................................................................................................. 5

2.2.2 Informative............................................................................................................. 5

2.3 Definitions ........................................................................................................................ 6

2.4 Abbreviations ................................................................................................................... 7

2.5 Roles and responsibilities ................................................................................................. 8

2.5.1 Designers shall: ..................................................................................................... 8

2.5.2 Procurement practitioners shall ............................................................................. 8

2.5.3 Contract custodian (contract executor, end user) .................................................. 9

2.5.4 Line managers ..................................................................................................... 11

2.5.5 OHS professionals shall: ..................................................................................... 11

2.5.6 Construction and safety agent (CHSA) ................................................................ 12

2.5.7 National and divisional contract ........................................................................... 13

2.5.6 Tender committee................................................................................................ 13

2.5.7 Supplier/Contractor/Service provider ................................................................... 13

2.5.8 Training................................................................................................13

2.6 Process for monitoring .................................................................................................... 14

2.7 Related/Supporting documents ...................................................................................... 14

3. Document content .................................................................................................................. 14

3.1 The contractor OHS management model ....................................................................... 14

3.1 Phase 1: Project Initiation and briefing, concept and feasibility study, design

development ................................................................................................................... 14

3.1.1 Initiation and briefing ........................................................................................... 14

3.1.2 Concept and feasibility ........................................................................................ 15

3.1.3 Design development ............................................................................................ 15

3.2 Phase 2: Tender phase (procurement strategy, tender enquiry and documents,

evaluation, and award) ................................................................................................... 15

3.2.1 Procurement strategy .......................................................................................... 15

3.2.2 Tender enquiry .................................................................................................... 16

3.2.3 Phase 3: Supplier registration .............................................................................. 21

3.2.4 Phase 4: Site mobilisation/Access to the site ....................................................... 21

3.3 Site mobilisation/Access to the site ................................................................................. 22

3.4 Health and safety non-negotiable rules .......................................................................... 22

Reg. No. 2002/015527/30.

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3.5 Supplier relationship management ................................................................................. 23

3.6 Material handling and storage equipment ....................................................................... 24

3.7 Supplier review committee ............................................................................................. 24

3.7.1 Contract completion/handover ............................................................................. 25

3.7.2 Phase 6: Post contract review ............................................................................. 25

4. Acceptance ............................................................................................................................. 25

5. Revisions ................................................................................................................................ 26

6. Development Team ................................................................................................................ 26

Appendix A: OHS functionality evaluation criteria.......................................................................... 27

Appendix B: Tender/Enquiry process flow ..................................................................................... 28

Appendix C: Contractor OHS management model flow diagrams ................................................. 29

Hygiene and Safety (OHS). Achieving the OHS requirements will be integrated into the Eskom

procurement and supply chain processes.

managers (contract custodians), line management, suppliers, and OHS professionals underlining

the minimum OHS requirements that shall be addressed during the following phases, namely:

a) Project initiation and briefing, concept and feasibility study, design development;

b) Tender enquiry, evaluation, and contract award;

c) Supplier registration on the Eskom vendor database;

d) Site access/mobilisation;

e) Monitoring of performance during the contract execution period;

f) Contract completion, closeout, and post contract review; and

g) Instances where works or services under a contract can be stopped, suspended, or terminated.

2.1.1 Purpose

the following paragraphs.

2.2.1 Normative

[1] 32-727 Eskom Safety, Health, Environmental and Quality Policy

[2] 32-1034 Eskom’s Procurement and Supply Chain Management Procedure

[3] 32-196 Eskom Disciplinary Code Standard

[4] 240-62196227 Eskom Life-Saving Rules Standard

[5] National Environmental Management: Waste Act

[6] Occupational Health and Safety Act and Regulations

2.2.2 Informative

[1] 32-520 Occupational Health and Safety Risk Assessment Procedure

[2] ISO 9001 Quality Management Systems

[3] 32-95 Environmental, Occupational Health, and Safety Incident Management Procedure

[4] Compensation for Occupational Injuries and Diseases Act

[5] OHSAS 18001 Occupational Health and Safety Management Systems

[6] ISO 14001 Environmental Management Systems

[7] Mine Health and Safety Act

[8] The Constitution of the Republic of South Africa, 1996

[9] National Environmental Management Act

[10] Environment Conservation Act

[11] National Water Act

[12] National Environmental Management: Waste Act

[13] National Environmental Management: Air Quality Act

[14] National Forests Act

[15] National Environmental Management: Biodiversity Act

[16] National Environmental Management: Protected Areas Act

[17] National Heritage Resources Act

[18] National Veld and Forest Fire Act

[19] Conservation of Agricultural Resources Act

[20] 32-136 Eskom Contractor Health and Safety Requirements Standard

and safety agent Construction Management Profession Act, as amended.

(CHSA) Any competent person who acts as a representative for a client in

managing health and safety on a construction project for the client and

who has satisfied the registration criteria of the SACPCMP to perform

the required functions.

2.5 Roles and responsibilities

2.5.1 Designers shall:

The designer shall ensure that the occupational health and safety (OHS) requirements applicable

to the project/scope of work are incorporated into the design. Consider the associated risks

identified in the scope of specific OHS specification/requirements and baseline risk assessment.

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

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2.5.3.4 Ensure that the OHS costing prepared is informed by the risks associated with the scope

of work and forms part of the bill of quantities or the pricing schedule.

2.5.3.5 Ensure that if any designs are to be carried out, the OHS requirements shall be

forwarded to the designer for inclusion in the design.

2.5.3.6 Ensure that a project OHS specification/requirements, together with the project baseline

risk assessment (BRA), Eskom’s Acknowledgement form for OHS legal and other

requirements (Annexure B), 32-136 standard, evaluation criteria, and other relevant

documents (for example, 32-418, if the scope of work includes working at heights, PSR.

or ORHV regulations, etc.) are prepared in conjunction with the OHS professional and

provided/published with the procurement enquiry.

2.5.3.7 Ensure that the principal contractor develops a project-specific OHS plan. When a tender

has been awarded, it is the contract custodian’s responsibility to ensure that the OHS

plan of the principal contractor is evaluated and approved before the commencement of

work.

2.5.3.8 Ensure that the OHS file is evaluated for compliance once the contract has been

awarded. Once satisfied that the contents of the OHS file meet the requirements, a letter

of acceptance shall be issued to the contractor.

2.5.3.9 Ensure that, after signing the contract (national/divisional/panel contracts), the contractor

shall immediately meet the OHS professional on site to discuss the site OHS

requirements and thereafter the contractor/supplier shall prepare the OHS file within

seven working days/or within the timeframe agreed between the contractor/supplier and

the site/BU/OU OHS professional.

2.5.3.10 Ensure that the OHS plan of the principal contractor and any appointed contractor is

audited throughout the execution of the project for compliance from a legislative and

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

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2.5.5.7 Ensure the utilisation and support of the mechanism for monitoring OHS performance

and compliance during contract execution

2.5.5.8 Provide detailed information pertaining to supplier non-conformances and safety

interventions for the post contract OHS review and provides reports for the contract

custodian to submit to Procurement.

2.5.5.9 Ensure that the OHS plan/OHS systems of the principal contractor and any appointed

contractor is audited throughout the execution of the project for compliance from a

legislative and OHS point of view.

2.5.5.10 Determine whether the work falls within the definition of “construction work”. If the work

falls within “construction work”, he/she must ensure alignment of the OHS requirements

such that compliance with the Construction Regulations 2014 is achieved.

2.5.6 Construction and safety agent (CHSA)

2.5.6.1 Ensure that a BRA is prepared for an intended construction work project.

2.5.6.2 Provide the designer with a health and safety specification contemplated in paragraph

5(b) of the CR 2014.

2.5.6.3 Facilitate that the health and safety specification is included in the tender documents.

2.5.6.4 Facilitate that the potential principal contractors submitting tenders have made adequate

provision for the cost of health and safety.

2.5.6.5 Facilitate that the principal contractor to be appointed has the necessary competencies

and resources to carry out the construction work safely.

2.5.6.6 Facilitate that the principal contractor is registered and in good standing with the

compensation fund or with a licensed compensation insurer as contemplated in the

2.5.6.7 Ensure an appointment of every principal contractor in writing for the project or part

thereof on the construction site.

2.5.6.8 Ensure that copy of the principal contractor’s health and safety plan is available on

request by an employee, inspector, or contractor.

2.5.6.9 Conduct periodic health and safety audits in accordance with Construction Regulations

requirements.

2.5.6.10 Facilitate that the health and safety file contemplated in regulation 7(1) (b) of the CR

2014 is kept and maintained by the principal contractor.

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

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2.5.7 National and divisional contract

2.5.7.1 The responsible division that initiated the project/contract to be established must provide

or allocate an OHS resource for the project/contract/transaction.

2.5.7.2 After contract award, the OHS professional responsible for the procurement enquiry shall

hand over the relevant OHS documentation applicable to the scope of work/contract to

the division/BU/OU OHS professional.

2.5.7.3 The division/BU/OU that requested the work to be done and the division/BU/OU that will

be overseeing the execution of the work must have a service-level agreement to ensure

compliance during the project execution stage.

2.5.7.4 Eskom site management is responsible for directly supervising and managing such

contracts and ensuring that OHS is complied with. This will require that operational

control be managed and enforced at the operational level, and not by an oversight or

indirect supervisory function.

2.5.7.5 After signing the contract, the supplier/contractor must, within five working days, meet

the OHS professional on site to discuss the OHS site requirements. The site must allow

five to 15 working days for the preparation of the OHS site requirements by the

contractor/supplier.

2.5.6 Tender committee

and/or audits undertaken.

2.7 Related/Supporting documents

1) 240-77433139 Annexure A: Supplier risk category

2) 240-77471499 Annexure B: Eskom’s Acknowledgement form for OHS legal and other

requirements

3) 240-77471651 Annexure C1: Supplier OHS tender evaluation template (high and medium

risk)

4) 240-77471969 Annexure C2: Supplier OHS tender evaluation template (medium risk)

5) 240-106084657 Annexure C3: Supplier OHS tender evaluation template (low risk)

6) 240-106084699 Annexure C4: Supplier OHS tender evaluation template (construction

work)

7) 240-77472561 Annexure D: Contract OHS performance evaluation template

8) 240-108987034 Annexure E: OHS procurement process checklist

9) 37(2) agreement

10) 240-73198256 Professional services Health and safety specification template

11) 240-73416879 High-risk services Health and safety specification template

12) 240-157810171 Construction services Health and safety specification template_

13) 240-73418055 Manufacturers Health and safety specification template

14) 240-73419711 General services Health and safety specification template

15) 240-157810099 Supply and delivery Health and safety specification template

16) 240-162195779 Tender Evaluation report

developing a clear construction/project health and safety requirements, ensure that OHS forms

part of the initiation meetings and identify preliminary construction/project health and safety risk

profile and record construction/project health and safety risk communication.

planning phases, take part in preliminary cost estimates/budgets for construction project health and

safety, prepare the draft construction/project BRA, health and safety specification and share the

required surveys, tests, and other investigations and related reports.

3.1.3 Design development

of existing plant, etc., the Eskom contract custodian, with the assistance of the OHS professional

and occupational hygiene professional have to provide the designer with an health and safety

specification/requirements specific to the project to ensure integration of OHS requirements in the

design. The designer shall not commence with the design if the health and safety specification has

not been provided.

The designer (internal or external), contract custodian, and responsible OHS professional have to

conduct a site visit before commencing with the design or before any health and safety

specification/OHS requirements can be developed. (This phase may not apply to all

projects/transactions). For the responsibilities of the Professional Construction health and safety

agent, refer to the Construction regulations 2014 as amended.

3.2 Phase 2: Tender phase (procurement strategy, tender enquiry and documents,

evaluation, and award)

3.2.1 Procurement strategy

3.2.1.1 OHS shall form part of the cross-functional team during the procurement of goods and

services for, or on behalf of, Eskom.

3.2.1.2 OHS professional will influence the initial development of a procurement strategy to the

market engagement for supplier selection, contracting, contract handover, and

performance monitoring and contract execution based on the scope of work.

3.2.1.3 The OHS professionals shall ensure that the compiled scope-specific OHS

requirements are listed in the procurement strategy.

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

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3.2.2 Tender enquiry

a) OHS, legal, and other requirements are to be complied with at all times, and OHS

professionals shall form part of the cross-functional team during the procurement of goods,

products, and/or services in Eskom.

b) The OHS professional shall compile the scope-specific/risk-based OHS requirements and

submit to the procurement professional. OHS requirements shall form part of the tender

enquiry.

c) The OHS requirements shall be aligned with the Contractor OHS management risk

category as per Annexure A. The tender enquiry shall be accompanied by scope-specific

OHS requirements and the BRA, Annexure B (Acknowledgement form for Eskom’s OHS

legal and other requirements, 32-136 (Contractor Health and Safety Requirements

Standard), and the evaluation criteria.

d) OHS tender returnable must be clear and explicit to suppliers/contractors.

e) Where applicable, the tenderers or potential suppliers/contractors may be expected to

conduct a site visit of the area where the work will be executed before tendering, under the

supervision of the Eskom contract custodian and the procurement practitioner.

f) Further guidance and support with regard to OHS matters will be provided at the

clarification meeting. OHS shall be a standard item on the agenda for the clarification

meeting.

3.2.2.1 Other transactions (RFI, emergency procurement, sole source, contract

extension or modification, etc.)

written in English. The OHS requirements to be communicated to the supplier/contractor shall be

risk-based and scope-specific.

3.2.2.3 OHS documents to be published in the tender enquiry

Annexure B: Eskom’s Acknowledgement form for OHS legal and other requirements (the

listed legislature, Eskom policies and procedures shall be amended to align with the scope

of work/identified risks)

a) 32-136 Contractor Health and Safety Requirements

b) OHS tender evaluation criteria

c) Applicable Eskom procedures that contain the requirements the supplier/contractor needs

to be informed of before responding to the enquiry/transaction in order to make provision

for the OHS costs in the bill of quantities, for example, 32-418 for the scope of work that

includes working at heights, plant safety regulations (PSR) for or scope of work requiring

3.2.2.4 Occupational health and safety specification and plan

contractors/suppliers of the health and safety requirements associated with the scope of

work/contract/project, and the contractor/supplier shall submit the health and safety plan in

response. The health and safety specification templates are made available and shall be updated,

amended to cover the OHS requirements related to the scope of the risks of the project/contract.

professional and the contract custodian. The health and safety specifications and plans shall be

named in the following.

 For construction work: The health and safety specification and health and safety plan.

 For non-construction work: The health and safety requirements for the site/BU/OU

(add BU/OU/site name) and audible OHS system/manual that satisfy the issued OHS

site, legal and other requirements.

 For national contracts: The health and safety requirements for ... (include the name of

the project/ scope of work) and audible OHS system/manual that satisfy the issued

and safety plan must be approved internally before submission to Eskom. When the Eskom OHS

professional is satisfied with the contents of the health and safety plan; the plan will first be signed

by the OHS professional and approved by the contract custodian and initialled on every page at

the bottom right corner.

Note: Health and Safety specifications and plans are construction regulations requirements and

only applicable to the construction work. For other projects/contracts the above identification will be

used.

3.2.2.5 OHS application, evaluation, and reports

user to ensure that it is in line with the authorised version on the system. No part of this document may be reproduced without

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Contract and Contractor OHS management Unique Identifier: 32-726

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a) On completion of the tender evaluation of shortlisted suppliers, OHS will compile an initial

tender evaluation report, which will highlight compliance/conformance gaps (outstanding

documents/information or insufficient evidence of compliance) by the suppliers and

recommend or not recommend supplier based on the level of compliance/conformance.

b) The procurement practitioner will engage the suppliers only once, requesting all the

outstanding tender documents to be submitted within a period not exceeding seven working

days.

c) When the procurement practitioner receives the submitted tender documents within the

stipulated timelines, OHS will re-evaluate the submitted tender documents and will compile,

and resubmit a final tender evaluation report. However, insufficient evidence of

compliance/gaps will be addressed with the preferred supplier at the negotiation meeting as

part of the contract conditions. The closeout timelines of the compliance/conformance/gaps

will be determined by the OHS professional.

d) OHS as functionality; the technical, procurement and OHS teams will conduct the initial

tender evaluation in line with the OHS functionality threshold of 70% (see Appendix A

below) and the successful potential tenderers may undergo further evaluation. Where

applicable, OHS will form part of the initial tender evaluation, including both desktop and

onsite (supplier/contractor site) evaluations.

 For open market tender/enquiry, the suppliers that did not submit the requested OHS

documents within the specified time will be regarded as non-responsive. In contrast, the

suppliers that responded will be re-evaluated. Should the submitted OHS documents not

conform to/meet the compliance standard, the gaps will be addressed with the preferred

bidder/tenderer during the negotiation meeting. After negotiations, the supplier shall submit

the site-specific OHS file for evaluation and must address the gaps prior to commencement

of work on site.

 For panel contracts, the suppliers that did not submit the requested OHS documents

within the specified time will be regarded as non-responsive. In contrast, the suppliers that

responded will be re-evaluated. Should the submitted documents not conform to/meet the

compliance standard, the gaps will be addressed with the preferred bidders/tenderers

during the negotiation meeting. The reviewed OHS returnable will be submitted to Eskom

by the preferred tenderers/bidders and the final OHS report will be submitted to the buyer.

acceptance will be issued to the supplier/contractor. Should the supplier not meet minimum OHS

requirements at this stage, the OHS professional will give the supplier another chance to address

the shortcomings within a period not exceeding seven working days or as agreed by the crossfunctional team in consultation with the OHS professional.

3.4 Health and safety non-negotiable rules

3.4.1 The health and safety file/document is to be evaluated before site mobilisation or task order

allocation to assess the compliance/conformance status of the supplier. No work shall

commence before the health and safety file/document has been accepted by the allocated

3.4.2 OHS requirements, after contract award, shall be enforceable on the successful supplier in

accordance with the OHS specification/health and safety file/documentation requirements.

3.4.3 OHS documents or actions that are required after contract award, that is, during the

execution of the contract, must be included as contractual obligations. The time frame for

submission will be negotiated as determined by the cross-functional team appointed by

supplier’s compliance at predetermined intervals during contract execution and that these reports

are provided to the contract custodian, during the execution of the contract and for the post

contract review process.

3.4.4.4 Work stoppage/Safety interventions/Suspension of works and services under a

contract

safety of Eskom employees, contractor employees, and the public. The BU/OU/project should

devise a process for reporting unsafe work /stopping working or conditions.

and safety of persons to the authorised person.

The temporary stoppage of an activity/activities or task(s) may be due to OHS concerns,

including the following circumstances:

a) Ad hoc safety intervention by Eskom management: all work of a similar nature may be

stopped due to the occurrence of a serious incident, and the relevant supplier will be

required to comply with, and/or verify, the conditions stipulated in the safety intervention

instruction pack.

b) Ad hoc safety intervention by any person, especially OHS professionals, may be due to

unsafe work or unsafe behaviour by the contractor. The conditions that gave rise to the

work stoppage will determine the corrective measures to be taken urgently to protect the

health and safety of employees and protect the environment and plant or equipment, etc.

c) Work stoppage initiated by the government and other relevant agencies.

3.5 Supplier relationship management

a) OHS professionals to participate and support the SD&L initiatives.

b) Supplier registration reviews for OHS are conducted as centralised function by Risk and

May 2021 3 F Pooe/D Review was conducted to combine 32-726, 32-524

Maunatlala and 37(2) agreement into one procedure and also to

align with the reviewed 32-1034.

August 2 D Maunatlala A review was conducted to align the standard with

2016 the new procurement process in Eskom.

June 2014 1 D Maunatlala A review was conducted to realign the standard with

the PPPF Act (Act ).

June 2011 0 Development This standard addresses minimum safety, health,

team and environmental requirements that must be

integrated into the Eskom procurement process.

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Appendix A: OHS functionality evaluation criteria

• The table below provides guidance in implementing functionality criteria for OHS

scoring / threshold per functional area to proceed to the next step

• The total percentage allocated to OHS will be set at 100% and the minimum threshold is

70%

• Potential tenders who do not meet the minimum threshold(s) will not be evaluated further.

Table 1: Evaluation Criteria on Functionality

score at least the minimum functional area

threshold per functional area

to proceed to the next step

Safety & Health 70% 100%

Minimum Threshold 70%

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Appendix B: Tender/Enquiry process flow

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Appendix C: Contractor OHS management model flow diagrams

Phase 1

briefing: Concept and

Project initiation  OHS forms part of feasibility:

and briefing and the multidisciplinary  Attend design and

concept and team. project review  Design

feasibility and  Attend the meetings. development

design construction/ project  Prepare draft

development initiation meetings. construction/

 Advise on OHS project baseline

requirements in line risk assessment.

with the project.

Phase 2

enquiry,  OHS requirements form evaluation in recommended suppliers for

evaluation, part of the strategy accordance with the contract award.

and contract  The following documents published Annexure  37(2) agreement must be

award are sent out with the C1/C2/C3/C4/C5. signed with the contract.

enquiry: OHS  The OHS professional  Contractor /supplier must

specification, Annexure B, compiles the evaluation be provided with relevant

Note: Environmental issues, as they may affect the site/project, shall be identified, assessed,

controlled, and monitored for compliance and efficiency by the environmental professionals.

2.5.2 Procurement practitioners shall

2.5.2.1 Ensure that sufficient notification and preparation times are provided for the relevant OHS

professional to form part of the multidisciplinary team for the preparation of the relevant

and specific OHS requirements for the procurement enquiry.

2.5.2.2 Ensure that the appropriate OHS representative provides the OHS requirements and

specified documents before the release of the procurement enquiry.

2.5.2.3 Ensure that the OHS professional participates in, and provides input into, relevant

meetings or forums, processes, and reports that lead to the awarding of a contract (for

example, supplier evaluations, squad check meetings, contracting strategies,

negotiations, clarification meetings, tender evaluations, evaluation report compilation,

contract awarding, and briefing meetings).

2.5.2.4 Ensure that the records about supplier OHS non-conformances during contract

execution, post contract reviews, supplier suspensions, and contract terminations are

received from the contract custodian and where applicable, Procurement shall keep a

record of such information to make it easily accessible to the relevant stakeholders for

future reference, especially when determining the allocation of future works or services.

2.5.2.5 Ensure that applicable OHS requirements for any emergency work are provided to the

preferred contractor/supplier at the same time when the enquiry is made to avoid delays.

these service providers or services or scope of work, are exempted from the OHS prerequisites for

tendering process. Thus, OHS will not form part of the tender evaluation criteria nor the crossfunctional team. However, OHS inputs on the design and product specification should not be

excluded from the tendering process.

a) Manufacturing and supply where the scope of work excludes delivery by the supplier to any

of the Eskom premises or sites

b) Services where the conditions of the service provided are not provided at any of the Eskom

premises or sites (for example, consulting, motor claim insurance, IT online service,

manufacturing, etc.)

c) Government entities or agencies

d) Independent electricity generators, electricity distributors, and demand response suppliers

for a rebate

e) Procurement of consumables from established retailers where there is no contract (for

example, Woolworths, Makro, Shoprite, Game, clothing trading outlets, etc.)

f) Accommodation that is booked once off where there is no contract

g) Professional registration bodies

h) Non-profit organisations (for funding purposes)

3.2.2.8 Contract awarding

a) All findings/observations recorded in the OHS tender evaluation report must be addressed

with the supplier at the negotiation meeting. If the contract is signed before addressing the

gaps, they should form part of the conditions of the contract, including the time frame

allowed to close the findings. The contract should clearly state that no work should

commence before the approval of the OHS file.

b) For contracts where the scope of work is classified as construction work and requires

c) a construction work permit in accordance with the Construction Regulations as amended, a

minimum of 30 days must be allocated to allow the application to the Department of

Employment and Labour (DEL) for the permit to be processed. Thus, work shall only

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commence after obtaining the corresponding construction work permit from the DEL.

d) For national contracts that have been evaluated centrally, after signing the contract, the

supplier/contractor must within five working days meet the OHS professional on site to

discuss the OHS site requirements. The divisional/BU/OU OHS professionals shall

communicate and provide their corresponding OHS requirements to the supplier/contractor

and allow 5 to 15 working days for the preparation of the OHS site requirements by the

contractor/supplier.

e) The supplier shall, as a result, ensure compliance with each BU’s/OU’s OHS requirements,

regardless of being approved centrally.

3.2.2.9 OHS 37(2) Agreement (COID)

The function of the 37(2) Agreement is primarily to indemnify Eskom from any acts or omissions by

its contractors/suppliers and its employees in contravention of the OSH Act. This means that

contractors/suppliers are deemed to be employers in their own right, their employees are not

deemed to be employees of Eskom and acknowledges that is solely responsible for its employees,

employee insurance certificate written in English shall be submitted to Eskom. It shall be in line

with the South African legislation.

for registration purposes:

a) Where maintenance of Eskom’s assets or any service is performed/provided externally

off/beyond Eskom premises/site, for example, maintenance of vehicles at motor vehicle

manufacturer/supplier/repairer premises

b) Suppliers who mechanically repair Eskom vehicles off Eskom sites

c) Independent electricity generators, electricity distributors, and demand response

suppliers for a rebate

d) Venue, seminar, conference and accommodation services, where a contract does not

exist between Eskom and the supplier

e) Municipalities from which Eskom acquires utility services, for example, water, sanitation,

etc.

f) Purchasing of consumables from established retailers (for example, Woolworths, Makro,

Shoprite, Game, clothing trading outlets)

g) Agents: suppliers acting on behalf of Eskom to source out a certain commodity or

product

h) Property leasing: suppliers who lease building(s) to Eskom

i) Recruitment agencies and temporary employment services/labour brokers

j) Professional registration bodies and accreditation authorities

k) Suppliers providing online services from their premises (IT licensing, insurance, etc.)

l) Non-profit organisations (for funding purposes)

3.2.4 Phase 4: Site mobilisation/Access to the site

3.2.4.1 Prerequisites for the commencement of works or services following contract

award

a) The procurement practitioner shall ensure that the site OHS professionals are given notice

of the contract award to ensure that the supplier/contractor’s OHS file is evaluated and

approved before commencement of work.

b) For a national contract, OHS professionals responsible for the national contract shall within

five working days hand over the project to the relevant BU/OU OHS professional.

enables Eskom to terminate the contract in the event when the supplier has built up a history of

poor performance in relation to matters or aspects of compliance with safety and health

regulations, policies, and/or procedures. The contract termination process can run concurrently

with the initiation process of referring the supplier/contractor to the review committee while

terminating the contract.

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Sustainability Systems

Revision: 3

Total Pages: 30

Next Review Date: August 2025

a) The procurement practitioner shall ensure that the site OHS professionals are given notice

of the contract award to ensure that the supplier/contractor’s OHS file is evaluated and

approved before commencement of work.

b) For a national contract, OHS professionals responsible for the national contract shall within

five working days hand over the project to the relevant BU/OU OHS professional.

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c) When the OHS professional is satisfied with the contents of the OHS plan, it must be

signed and initialled on the bottom right of each page by the client (Eskom OHS

professional and the project manager) and the supplier/contractor representative.

d) The contractor employees shall also undergo the company’s induction, which must be risk-

or scope-based before commencement of any activities.

e) Eskom shall induct the contractor employees before commencement of any activities.

3.3 Site mobilisation/Access to the site

The allocated OHS professional shall evaluate the health and safety file. If satisfied, the letter of

acceptance will be issued to the supplier/contractor. Should the supplier not meet minimum OHS

requirements at this stage, the OHS professional will give the supplier another chance to address

the shortcomings within a period not exceeding seven working days or as agreed by the crossfunctional team in consultation with the OHS professional.

3.4 Health and safety non-negotiable rules

3.4.1 The health and safety file/document is to be evaluated before site mobilisation or task order

allocation to assess the compliance/conformance status of the supplier. No work shall

commence before the health and safety file/document has been accepted by the allocated

OHS professional.

3.4.2 OHS requirements, after contract award, shall be enforceable on the successful supplier in

accordance with the OHS specification/health and safety file/documentation requirements.

3.4.3 OHS documents or actions that are required after contract award, that is, during the

execution of the contract, must be included as contractual obligations. The time frame for

submission will be negotiated as determined by the cross-functional team appointed by

Procurement and Supply Chain Management. The decision will be risk-based, based on the

value, duration, complexity, environmental aspects, and impacts and the criticality of the

scope of working conditions of any applicable environmental approvals.

3.4.4 Phase 5: Contract/Service execution and continual monitoring

3.4.4.1 Continual OHS performance monitoring

a) Eskom shall conduct risk-based inspections, audits, and blitz inspections to monitor OHS

compliance and adherence to the OHS plan by the contractor.