Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Arnot Power Station - - middelburg -
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-157935
This tender, issued by ESKOM, seeks the supply and delivery of transducers and transmitters to arnot power station in mpumalanga over a 60-month period. IT is aimed at suppliers with a documented quality management system (qms) compliant with iso 9001:2015, capable of meeting stringent quality and operational requirements.
Submit the following returnable document: C1.1 Form of Offer and Acceptance. Additional returnable documents (C1.2b Contract Data provided by the Supplier) will be required at the award stage.
Submit the following returnable documents as part of your bid: Completed Contract Data Part 2 (C1.2B SC3) with all required fields filled in. Ensure all form fields are populated either digitally or in ink. The NEC3 Supply Contract (SC3) and its Guidance Notes (SC3-GN) must be read and understood prior to submission.
Mandatory returnable: Fully completed E-Tendering Training Acknowledgement Form must be submitted to Eskom within the prescribed period. Failure to do so will render the bidder non-responsive and result in disqualification from the procurement process.
Submit a signed acknowledgement form (Annexure B) confirming understanding of Eskom OHS requirements. The form must include: Company/Supplier Name, Name of Authorised Person (CEO/Director/Managing Director), Signature, Date, and Witness Signatures (2).
Submit tender documents via the Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1. Register on the portal with a valid CSD number, email, and contact number (format: +27). 2. Verify email via the sent link. 3. Log in with registered email and password, then enter the OTP sent to your email and phone. 4. Upload documents by: naming the file, selecting the correct type (e.g., Technical, Commercial, Finance), choosing the file, and uploading. 5. Ensure individual files ≤50MB and total submission ≤900MB. 6. Categorize documents correctly (e.g., Technical for technical docs). 7. Finalize submission and save the confirmation email with the submission ID for reference. Incomplete submissions can be edited before finalization.
Returnable Documents: Submit a sworn affidavit for B-BBEE Exempted Micro Enterprise status. The affidavit must be signed by a commissioner of oaths and remains valid for 12 months from the date of signing.
Applicant must demonstrate a QMS compliant with ISO 9001:2015 (certification not mandatory but compliance is).
Ability to supply and deliver transducers and transmitters for a 5-year period.
Provide documented evidence of QMS processes, including internal audits, nonconformity control, and corrective actions.
Submit a draft Contract Quality Plan (CQP) and Quality Control Plan (QCP/ITP).
Include organizational structure with defined quality roles and CVs of Quality Controllers.
Complete and sign Form A as per customer requirements.
Submit the following returnable documents as per the Conditions of Tender:
Submit the following documents with your bid: packing lists for cases and their contents, copy of invoice for the goods, delivery note, test results, and maintenance manuals. Goods must be transported to Arnot Power Station Main Stores Receiving. Supplier is responsible for transport, insurance, and loading. Purchaser arranges access to the delivery place and handles unloading. For international procurement, Supplier must undertake export and import requirements. Do not deliver goods more than one week before the delivery date.
Returnable Documents:
Submit the completed and signed Form A (240-68099512 Rev 9) to acknowledge acceptance of Eskom Supplier Quality Requirements and ISO 9001 standards. Only one category may be selected (Category 3 is marked as applicable in this document).
Evaluation is based on compliance with ISO 9001 standards, including clauses 4-10 (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement). Post-contract, Eskom will monitor supplier quality performance, conduct audits, and manage nonconformities. ISO 9001 principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management) will be assessed. Main supplier and sub-supplier capability and capacity assessment is required. Products must meet Eskom's technical specifications (referenced in 240-105658000). Compliance with South African regulatory and statutory requirements is mandatory.
Returnable Documents:
Submit the complete original tender and one (1) complete hard copy in paper form to the address and tender box specified in the Tender Data by the closing date and time. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. Late tenders will not be accepted. Ensure all documents (PDF/Excel) are accessible, uncorrupted, and readable. Mark packages as "ORIGINAL", "COPY", or "ELECTRONIC COPY" and include the Eskom address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number on the outside. Seal packages in an outer envelope marked "Confidential" with the same details. For e-tendering, update documents in the Technical, Commercial, and Financial folders as indicated. Do not submit 100% sub-contracted tenders. Eskom employees cannot submit tenders on behalf of tenderers. Proof of posting or courier delivery does not equate to proof of delivery.
Evaluation will consider the following:
Scope: Supply and delivery of transducers and transmitters for Arnott Power Station over 60 months.
Vehicle Safety Specifications (Eskom Standard 32-345):
Light Delivery Vehicles (LDVs < 3,500 kg):
Heavy Commercial Vehicles (GVM > 3,500 kg):
Minibuses:
Midi-buses and Buses:
Trailers and Caravans:
Construction Vehicles:
Modifications:
Note: Hired/leased vehicles must comply with Treasury Note for B-class vehicles (airbags and ABS). Private vehicles used for Eskom business must have at least two factory-fitted airbags and ABS.
Mandatory returnable: Fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure to do so will disqualify the bidder. Required fields: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, Email, Tenderer’s Name, Authorized Signature, Designation, and Date.
Mandatory training compliance: Completion of e-tendering self-training and submission of the acknowledgment form is mandatory. Non-submission or incomplete submission will render the tenderer non-responsive and lead to disqualification. Tenderers must comply with Eskom’s e-tendering solution requirements and document control policies.
Mandatory compliance: Submit the fully completed E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Non-submission or incomplete submission will result in disqualification from the procurement process.
Required returnable documents and actions:
Disqualification risks:
Additional obligations:
Submit all returnable documents as listed in the tender. Incomplete submissions risk disqualification. Ensure all quality documentation (QMS, CQP, QCP, etc.) is included.
Mandatory: Documented QMS compliant with ISO 9001:2015 (non-certified acceptable). Submission of all required quality documentation (QMS Manual, Quality Policy, Quality Objectives, Document/Record Control, Nonconforming Outputs Control, Corrective Action, Internal Audit, Roles/Responsibilities Matrix, External Provider Control Criteria, Contract Quality Plan, Quality Control Plan/ITP, Form A, Organizational Structure with Quality Controller(s) and their CVs). Preferred: Prior experience in similar projects (evidenced by QCP/ITP examples). Certified ISO 9001:2015 QMS may strengthen the bid.
Categories
Request for Bid(Open-Tender)
Arnot Power Station - - middelburg -
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
C1 2a SC3 Data by Purchaser.pdf
Eskom Holdings SOC Ltd is seeking bids for the supply and delivery of Control and Instrumentation (C&I) Transducers and Transmitters to Arnot Power Station in Mpumalanga, South Africa. The contract duration is 60 months, with delivery on an 'as and when required' basis. The tender is governed by NEC3 Supply Contract conditions, including options for price adjustment, legal changes, and delay damages. The contract includes strict compliance, ethical, safety, and insurance requirements.
Date & Time
Tuesday, 30 June 2026 - 10:00
Venue
null
03 Jun
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 551 994
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Learn how to submit a winning bid with these related articles
A technical guide to municipal electrical tenders. Covers CIDB EB grading, electrification projects (INEP), and maintenance of substations and mini-subs.
A comprehensive guide to securing medical equipment maintenance tenders in South African public hospitals. Learn about SLA management, OEM certifications, and clinical engineering requirements.
Not every job is a 'tender.' Learn how to access the high-volume world of small orders (RFQs) and how to get invited to bid on jobs under R200k.
A high-stakes guide to food procurement. Learn about R638 compliance, cold chain logistics, and how to win provincial hospital supply contracts.
💡 Want more tendering tips and strategies?
Explore Our BlogSupply and delivery of control and instrumentation transducers and transmitters on an as-and-when-required basis for Arnot Power Station over 60 months. Items include pressure transmitters, differential pressure transmitters, temperature transmitters, level transmitters, flow transmitters, accelerometers, displacement probes, vibration sensors, and other specialized transducers. Detailed specifications for each item are provided, including ranges, outputs, supply voltages, connection types, materials, enclosure ratings, and manufacturer part numbers. Examples: Pressure transmitter (0-23.4 kPa, 4-20 mA, IP55, Aluminium body, Hastelloy C276 diaphragm), Differential pressure transmitter (0.5-100 kPa, 4-20 mA, Boiler/Turbine application), Temperature transducer (0-400°C, 0-10 mA, 24 VDC). All materials must comply with Eskom standards. Factory Acceptance Testing (FAT) may be requested by Eskom. Quality control checks are conducted at Arnot Power Station Main Store upon receipt. Deliveries must match purchase order quantities exactly—no more, no less. Non-deliveries or wrong deliveries will result in a Non-Conformance Report and potential contract termination.
Payment is based on a payment certificate issued by the Supply Manager under core clause 51.1. Supplier must submit a tax invoice within one week of receiving the certificate, showing the exact amount due. Invoices must include: Supplier and Supply Manager names and addresses, contract number and title, Supplier’s VAT registration number, Purchaser’s VAT registration number, description of goods/services per Price Schedule, total amount excluding VAT, VAT amount, and total including VAT. Electronic copy must be sent to Finance Shared Services, Megawatt Park. All records and quality documentation must be provided in hard copy and emailed to the Supply Manager.
Supplier must comply with the Occupational Health and Safety Act and all applicable Eskom standards, including: Driven Machinery Regulations, Fossil Fire Fuel Regulations, Plant Safety Regulations, Working at Heights Standard, Hazardous Chemical Agents Regulation, Confined Space Standard, and Occupational Hygiene Management. Mandatory adherence to Eskom’s 5 Life Saving Rules: 1) Open, Isolate, Test, Earth, Bond, and/or Insulate before touch (for electrical work above 1,000V), 2) Hook up on heights (fall protection for work at height), 3) Buckle up (seat belts mandatory in vehicles), 4) Be Sober (no drugs/alcohol; 0.02% BAC limit), 5) Ensure a Permit to Work (PTW) is in place where required. Additional requirements: Safety file submission and approval prior to site access, compulsory SHE induction, monthly health and safety statistics submission, noise control (hearing protection), dust suppression, proper waste disposal, water conservation, and adherence to all Eskom safety rules. Emergency contact for Arnot: 013 297 9222 (Pax: 5222). Emergency alarms tested every Wednesday at 10:00. Supplier must cooperate with Eskom during off-loading. All documentation must be submitted in hard copy and emailed to the Supply Manager.
Supply and delivery of control and instrumentation transducers and transmitters on an as-and-when-required basis for Arnot Power Station over a 60-month period. Items include pressure, differential pressure, temperature, level, flow transmitters, accelerometers, displacement probes, vibration sensors, and specialized transducers. Deliveries must strictly adhere to purchase order quantities and schedules.
Quality check sheet must be in place. Supplier must comply with Supplier Quality Management Specification 240-105658000 (previously QM58) and ISO 9001 requirements, as well as other Eskom Holdings SOC Limited standards and specifications.
Contract duration: 60 months. Contract change management governed by Clause 6 (Compensation Events) of the NEC3 Supply Contract. Insurance details are referenced in Annexure B. Provision of bonds and guarantees: Not applicable. All records of defined costs, payments, and compensation event assessments must be kept by the Supplier and submitted in hard copy and electronically to the Supply Manager. Subcontracting: No preferred subcontractors or limitations specified. Supplier must fully cooperate with Eskom during off-loading and site activities. Management meetings may be convened by the Supply Manager for risk registers, contract progress, and specialist topics. Minutes must be recorded and circulated but cannot be used to confirm contract actions or instructions.
Factory Acceptance Testing (FAT) may be requested by Eskom. Quality control checks are conducted at Arnot Power Station Main Store upon receipt. Supplier must ensure a quality check sheet is in place. Compliance with Supplier Quality Management Specification 240-105658000 (previously QM58) and ISO 9001 is mandatory. All materials must comply with Eskom standards.
Supplier must comply with the Occupational Health and Safety Act and all applicable Eskom standards, including: Driven Machinery Regulations, Fossil Fire Fuel Regulations, Plant Safety Regulations, Working at Heights Standard, Hazardous Chemical Agents Regulation, Confined Space Standard, and Occupational Hygiene Management. Mandatory adherence to Eskom’s 5 Life Saving Rules: 1) Open, Isolate, Test, Earth, Bond, and/or Insulate before touch (for electrical work above 1,000V), 2) Hook up on heights (fall protection for work at height), 3) Buckle up (seat belts mandatory in vehicles), 4) Be Sober (no drugs/alcohol; 0.02% BAC limit), 5) Ensure a Permit to Work (PTW) is in place where required. Additional requirements: Safety file submission and approval prior to site access, compulsory SHE induction, monthly health and safety statistics submission, noise control (hearing protection), dust suppression, proper waste disposal, water conservation, and adherence to all Eskom safety rules. Emergency contact for Arnot: 013 297 9222 (Pax: 5222). Emergency alarms tested every Wednesday at 10:00. Road safety rules: 40 km/h speed limit, no bypassing speed humps, no transporting people in bakkie backs, park only in demarcated areas. Access requires approved safety file, SHE induction, and compliance with all applicable training and statutory requirements.
Tax invoices must be submitted within one week of receiving a payment certificate from the Supply Manager. Invoices must include: Supplier and Supply Manager names and addresses, contract number and title, Supplier’s VAT registration number, Purchaser’s VAT registration number, description of goods/services per Price Schedule, total amount excluding VAT, VAT amount, and total including VAT. Electronic copy must be sent to Finance Shared Services, Megawatt Park. Detailed tax invoice must clearly reference Eskom Holdings SOC LTD.
Bidders must supply and deliver transducers and transmitters to Arnot Power Station for a 60-month period. The following applies: 1. Compliance with Eskom Supplier Quality Requirements as per specification 240-105658000 is mandatory. 2. ISO 9001 Standard compliance is required. 3. Category 3 of the pre-contract award quality requirements (clause 3.5.4 of 240-105658000) is applicable. 4. Contract execution, supplier quality performance monitoring, and post-contract award phases are included. 5. Eskom retains rights of access, information, preservation, and quality audits. 6. Management of nonconformities and special processes must be addressed as per clause 3.8.5 and 3.8.6 of 240-105658000.
1. ISO 9001 certification is required. 2. Compliance with Eskom Supplier Quality Requirements (specification 240-105658000) is mandatory. 3. Quality management system must align with ISO 9001 clauses 4-10 (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement).
The tender requires the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. Bidders must acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and comply with ISO 9001 Standard.
Supply and delivery of Control and Instrumentation Transducer and Transmitter on an as-and-when-required basis. Contract duration: 60 months. Location: Arnot Power Station. Scope includes all activities outlined in Part C3 (Scope of Work) of the NEC3 Supply Contract (SC3).
Pricing details must be provided as per Part C2 (Pricing Data) of the NEC3 Supply Contract (SC3).
Contract will be governed by the NEC3 Supply Contract (SC3) framework. Bidders must provide: C1.1 Form of Offer and Acceptance, and C1.2b Contract Data (Supplier-provided) at the award stage. Purchaser-provided contract data (C1.2a) will form part of the agreement.
Supply and delivery of Control and Instrumentation Transducer and Transmitter on an as-and-when-required basis at Arnot Power Station for a period of 60 months. Contract governed by NEC3 Supply Contract (SC3).
Pricing must be detailed in Part C2 (Pricing Data) of the NEC3 Supply Contract (SC3).
Supply and delivery of Control and Instrumentation Transducer and Transmitter on an as-and-when-required basis at Arnot Power Station for a period of 60 months. Contract governed by NEC3 Supply Contract (SC3).
Contract based on NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd (Reg No. 2002/015527/30) and the successful bidder. Contract Data includes: C1.2a (Purchaser-provided) and C1.2b (Supplier-provided, to be inserted at award stage).
Required returnable documents: C1.1 Form of Offer and Acceptance. Additional document: C1.2b Contract Data (Supplier-provided) to be submitted at award stage.
Contract based on NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd (Reg No. 2002/015527/30) and the successful bidder. Contract Data includes: C1.2a (Purchaser-provided) and C1.2b (Supplier-provided, to be inserted at award stage).
Required returnable documents: C1.1 Form of Offer and Acceptance. Additional document: C1.2b Contract Data (Supplier-provided) to be submitted at award stage.
Eskom Holdings SOC Ltd
This document is a Non-Disclosure Agreement (NDA) between Eskom Holdings SOC Ltd and suppliers/tenderers. It outlines the terms for sharing confidential information related to a project or transaction, including obligations to protect and not disclose such information without prior written consent.
Supply and delivery of control and instrumentation transducers and transmitters to Arnott Power Station on an as-and-when-required basis for a period of 60 months. Access restrictions for the Supply Manager and others: None.
Pricing must include: Total tendered price in Rands (stated in words and figures). Price schedule as per Annexure A. Overheads and profit percentage added to Defined Cost (as per NEC3 SC3 contract terms, April 2013 or December 2009 Edition). Risk Register: No additional matters included.
Bidders must comply with the NEC3 Supply Contract (SC3) and its Guidance Notes (SC3-GN). All data in Contract Data Part 2 must be completed in full according to the selected options. No additional compliance requirements specified in the document.
Engineering Contract Strategies: Phone: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za
Supply and delivery of control and instrumentation transducers and transmitters to Arnott Power Station on an as-and-when-required basis for 60 months.
Price schedule must be provided as per Annexure A. Total tendered price must be stated in Rands (in words and figures). Overheads and profit percentage must be added to the Defined Cost. No additional matters included in the Risk Register.
The programme identified in the Contract Data is contained in the Purchase Order.
Engineering Contract Strategies: Phone: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za
The programme identified in the Contract Data is contained in the Purchase Order.
The programme identified in the Contract Data is contained in the Purchase Order.
The programme identified in the Contract Data is contained in the Purchase Order.
Mandatory returnable: E-Tendering Training Acknowledgement Form. Requirements: Fully complete the form, including business name/JV, contact person, landline, cellphone, email, and acknowledgment of self-training via the E-Tendering Noddy Guide, video, or clarification meeting. Must include authorized signature, designation, and date. Submission: Must be submitted to Eskom within the prescribed period. Non-compliance: Failure to submit or incomplete submission will disqualify the bidder.
Disqualification risk: Failure to fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period will render the bidder non-responsive and result in disqualification from the procurement process.
B-BBEE Requirements:
Point Allocation Breakdown
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
B-BBEE Requirements for Qualifying Small Enterprises (QSEs):
Required Returnable Document:
Compliance with the following is mandatory for all suppliers/contractors/tenderers and their subcontractors:
Post-award, the supplier must fully align their company’s processes with Eskom’s OHS policies, procedures, and standards.
Penalties will be enforced for non-conformance with Eskom or statutory OHS requirements, applicable to the main supplier, its contractors, or suppliers.
All employees (including contractors/suppliers) must undergo Eskom’s relevant induction and the company’s own induction processes.
The main contractor/supplier must:
Eskom reserves the right to verify compliance and may request copies of testimonials/references and client contact details (including Eskom) for similar past work.
Mandatory OHS compliance requirements for suppliers/contractors/tenderers:
Post-award, align all company processes with Eskom’s OHS policies, procedures, and standards.
Penalties apply for non-conformance with Eskom or statutory OHS requirements by the main supplier, its contractors, or suppliers.
All employees (including contractors/suppliers) must complete Eskom’s relevant induction and the company’s own induction.
Required returnable documents:
Required returnable documents:
A valid CSD (Central Supplier Database) number is mandatory to access the eTendering system and submit bids.
Closing date: 30 June 2026 at 10:00 AM (as per tender record).
For system issues or tender-related queries, contact the buyer responsible for the published tender. General eTendering support: [email protected] (automated submissions only).
The tender involves the supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Bidding is conducted via Eskom’s eTendering system, a web-based platform replacing manual submissions. Suppliers must register, verify their details, and upload documents electronically.
Suppliers must meet Eskom’s selection and evaluation criteria to qualify for closed tenders. Pre-selected suppliers receive direct email invitations to bid privately.
The tender involves the supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Bidding is conducted via Eskom’s eTendering system, a web-based platform replacing manual submissions. Suppliers must register, verify their details, and upload documents electronically.
Required documents must be uploaded in categorized types: Technical, Commercial, or Finance. File naming and correct categorization are mandatory. Individual file size limit: 50MB; total submission limit: 900MB. Example submissions include: Commercial (e.g., Test7.pdf), Technical (e.g., Test1.pdf), Finance (e.g., Test15.pdf).
For system or tender-related issues, contact the buyer responsible for the published tender. Automated submission confirmations are sent from [email protected].
Required documents must be uploaded in categorized types: Technical, Commercial, or Finance. File naming and correct categorization are mandatory. Individual file size limit: 50MB; total submission limit: 900MB. Example submissions include: Commercial (e.g., Test7.pdf), Technical (e.g., Test1.pdf), Finance (e.g., Test15.pdf).
B-BBEE Requirements:
Point Allocation Breakdown
B-BBEE Exempted Micro Enterprise (EME) Requirements:
B-BBEE Exempted Micro Enterprise (EME) Requirements:
B-BBEE Exempted Micro Enterprise (EME) Requirements:
Financial Threshold: Annual total revenue must be R10,000,000.00 or less, as verified by audited financial statements or other financial information from the latest financial year-end.
B-BBEE Exempted Micro Enterprise (EME) Requirements:
B-BBEE Exempted Micro Enterprise (EME) Requirements:
Affidavit Validity: The sworn B-BBEE affidavit must be signed by a commissioner of oaths and remains valid for 12 months from the date of signing.
Phone: 0105658000
Scoring is divided into sections with the following point allocations:
Quality Management System (QMS) requirements:
Scope: Supply and delivery of control and instrumentation transducers and transmitters on an as-and-when-required basis.
Location: Arnot Power Station, Mpumalanga.
Duration: 60 months (5 years).
Pricing must be structured as follows:
Compliance with all terms and conditions of the contract as per the Conditions of Tender.
Required documentation upon contract award:
Failure to provide these within two weeks of receiving the signed agreement constitutes a repudiation of the contract.
Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
Purchaser’s Agent: Details provided in the Contract Data.
Arnot Power Station: Private Bag X2, Rietkuil, 1097.
Supply and delivery of control and instrumentation transducers and transmitters on an as-and-when-required basis at Arnot Power Station for a period of 60 months.
Contract terms are defined in:
Key conditions:
Pricing must include:
Supply and delivery of control and instrumentation transducers and transmitters on an as-and-when-required basis at Arnot Power Station for a period of 60 months.
Required returnable documents:
Contract terms are defined in:
Key conditions:
Pricing must include:
Contract terms are defined in:
Key conditions:
Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
Purchaser’s Agent: Contact details provided in the Contract Data.
Arnot Power Station: Private Bag X2, Rietkuil, 1097.
Contract terms are defined in:
Key conditions:
Contract terms are defined in:
Key conditions:
Required returnable documents:
Contract terms are defined in:
Key conditions:
Contract terms are defined in:
Key conditions:
Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
Purchaser’s Agent: Contact details provided in the Contract Data.
Arnot Power Station: Private Bag X2, Rietkuil, 1097.
Deviations from tender documents are only permitted as per the Conditions of Tender.
Required returnable documents:
Deviations from tender documents are only permitted as per the Conditions of Tender.
Contract terms are defined in:
Key conditions:
Contract terms are defined in:
Key conditions:
Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.
Purchaser’s Agent: Contact details provided in the Contract Data.
Arnot Power Station: Private Bag X2, Rietkuil, 1097.
Scope: Supply and delivery of control and instrumentation transducers and transmitters to Arnott Power Station over a 60-month period on an as-and-when-required basis.
Deliverables:
Standards and Specifications:
Capacity Requirements:
Pricing Format:
Payment Terms:
Price Schedule Preparation:
Price Schedule Format:
Safety Files:
Standards and Certifications:
Supply and delivery of control and instrumentation transducers and transmitters to Arnott Power Station. The contract is for a 60-month period, with items supplied on an as-and-when-required basis. The scope includes a wide range of pressure, differential pressure, temperature, level, flow transmitters, and various transducers for applications such as boilers, turbines, cooling towers, and water treatment plants.
Safety Files:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Pricing Structure:
Price Schedule Rules:
Pricing Assumptions:
Price Schedule Format:
Payment Calculation:
Item Details:
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month period.
Compliance with Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (Unique Identifier: 32-727). Key requirements include: adherence to ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Contractors must meet Eskom’s SHEQ compliance obligations, including legal and other requirements. Zero Harm principles apply: zero fatalities, zero injuries, zero environmental incidents, zero tolerance, and zero defects. Life-saving rules for employees, contractors, and visitors: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom’s Zero Harm policy targets: zero environmental incidents, zero pollution, and minimal environmental degradation. Actions include proactively managing environmental footprint, pursuing a low-carbon future, prioritizing energy/water efficiency, and protecting biodiversity/ecosystems. Contractors must align with these goals and Eskom’s compliance obligations.
Contractors must adhere to Eskom’s SHEQ definitions and processes. Key terms: Accident (unplanned event causing harm), Incident (potential or actual harm), Contractor (any employer formally contracted by Eskom), and Zero Harm (prevention of harm via leadership and controls). Methodology includes risk-based assessments, training, and continual improvement via PDCA. Monitoring is conducted per Eskom’s audit schedule.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom’s SHEQ Policy aligns with ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001/OHSAS 18001 (Occupational Health and Safety). Key commitments: implement management systems per these standards, fulfill legal and compliance obligations, ensure continual improvement via the PDCA (Plan-Do-Check-Act) cycle, and achieve Zero Defects.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom’s SHEQ Policy mandates Zero Harm for employees, contractors, the public, and the environment. Principles: preventable incidents, accountability at all levels, and no justification for exposing anyone to negative risks. Life-saving rules for all on-site personnel: open/isolate/test/earth/bond/insulate before touch, hook up at heights, buckle up, be sober, and permit to work. Contractors must meet Eskom’s SHEQ requirements, including risk-based assessments (hazard identification, fitness for duty, emergency preparedness) and worker participation in OH&S systems.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Eskom Holdings SOC Ltd (Registration Number 2002/015527/30) is South Africa’s primary electricity supplier, wholly owned by the South African Government. It generates and distributes ~95% of South Africa’s electricity and ~40% of the African continent’s, with ~90% of its production from coal. Eskom’s mission is to provide sustainable electricity solutions to grow the economy and improve quality of life in South Africa and the region. Its vision is 'Sustainable power for a better future.' Core values include Zero Harm, Integrity, Innovation, Sinobuntu (Caring), Customer Satisfaction, and Excellence.
Compliance with the following is mandatory for all contractors, employees, and visitors at Eskom sites:
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Evaluation will consider compliance with:
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Scope: Supply and delivery of transducers and transmitters to Arnot Power Station for a 60-month period. Eskom's operational context requires strict adherence to safety, health, and environmental standards to prevent work-related injuries and environmental damage. The Life-Saving Rules apply to all Eskom employees, contractors, and visitors, with zero tolerance for violations. Non-compliance may result in immediate removal from site.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Mandatory Health and Safety Requirements:
1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: For electrical work, requires competent personnel, valid PTW, pre-task risk assessment, certified safety of apparatus, and appropriate PPE (e.g., face shields, insulated gloves).
2. HOOK UP AT HEIGHTS: For work at height, requires medical fitness, pre-task risk assessment, approved training, secure ascending/descending, and Eskom-approved fall arrest systems. Preference for ground-level work where practicable.
3. BUCKLE UP: Mandatory seat belt use for all vehicle occupants during Eskom business travel, applicable on all roads/parking lots and for all vehicle movements.
4. BE SOBER: Zero tolerance for alcohol/drugs. No entry or work permitted under influence, including any impairing substances.
5. PERMIT TO WORK (PTW): Required for all activities with authorisation limitations (e.g., Plant Safety Regulations, ORHVS). No plant may return to service without cancelling all permits, except in redundant systems.
Supply and delivery of Control and Instrumentation (C&I) Transducer and Transmitter as and when required at Arnot Power Station for 60 months. Goods must conform to the Scope of Work and all referenced documents and drawings in Part 3. Delivery date is as per the Purchase Order. Contract governed by the law of the Republic of South Africa. Contract language is English. INCOTERMS 2020 apply for transport obligations, costs, risks, and insurance. Supplier must provide goods in conformity with the contract, handle licences and formalities, arrange contracts of carriage and insurance, deliver goods, transfer risks, divide costs, provide notice, and ensure proof of delivery.
Currency: South African Rand (ZAR). Payment terms: 30 calendar days after signed assessment by both parties and a valid tax invoice. For contracts valued above R50,000,000 (including VAT), payment term is 60 days. Interest rate: Publicly quoted prime rate of interest (calculated on a 365-day year) by Standard Bank of South Africa Limited. Supplier must provide a tax invoice within one week of receiving a payment certificate. Include Eskom’s VAT number (4740101508) on each invoice. Delay in tax invoice submission extends payment deadline. Price adjustment for inflation: Base date is one month after ITT/RFQ closing or as agreed. Proportions: 15% Fixed, 2% CPI (SEIFSA Table D4), 63% Material (SEIFSA Table G1), 20% Transport (SEIFSA Table L2 (B)). Delay damages: 1% per day up to a maximum of 10% of the Purchase Order for incorrect items or late delivery.
B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. Failure to notify may result in termination. Joint ventures: All members are jointly and severally liable. Notify Supply Manager within 2 weeks of the Contract Date of the key person authorized to bind the Supplier. Confidentiality: Do not disclose contract-related information without written consent. Images of goods require prior written consent from the Supply Manager. Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive actions. Supplier must cooperate fully with investigations. Termination may occur if Supplier fails to prevent or remedy prohibited actions. Insurance: Supplier must provide insurance for loss or damage to goods, liability for loss or damage to property, and liability for death or bodily injury. Purchaser provides transit insurance for goods originating outside South Africa. Supplier’s liability for damage to Purchaser’s property is limited to R15 million for Generation Division projects.
Period for reply: 5 working days. Defects date: 52 weeks after delivery of goods and services. Defects access period: 7 days. Defect correction period: 2 weeks after delivery of goods or as agreed by the parties.
Engineering Contract Strategies: Phone 011 803 3008, Fax 086 539 1902, Website www.ecs.co.za. Supply Manager: Eskom Holdings SOC Limited, Arnot Power Station, Private Bag X2, Rietkuil, 1097. Adjudicator: Selected from ICE-SA Division of the South African Institution of Civil Engineering (www.ice-sa.org.za) or appointed by the Arbitration Foundation of Southern Africa (AFSA).
Supply and delivery of Control and Instrumentation (C&I) Transducer and Transmitter as and when required at Arnot Power Station for 60 months. Scope of Work and all referenced documents and drawings are in Part 3 of the contract. Delivery date is as per the Purchase Order. Contract is governed by South African law and conducted in English. Supplier must provide goods in conformity with the contract, handle necessary licences and formalities, arrange transport and insurance, and ensure proof of delivery. Purchaser arranges access to the delivery place and handles unloading.
Contract duration: 60 months. Starting date: To be announced (TBA). Delivery date: As per Purchase Order. Supplier may not deliver goods more than one week before the delivery date. Defects date: 52 weeks after delivery. Defects access period: 7 days. Defect correction period: 2 weeks after delivery or as agreed. Payment terms: 30 calendar days after signed assessment and valid tax invoice. For contracts above R50,000,000 (including VAT), payment term is 60 days. Interest rate: Standard Bank’s prime rate. Delay damages: 1% per day up to 10% of Purchase Order for late or incorrect delivery. Price adjustment for inflation applies. Termination: Purchaser may terminate if Supplier’s B-BBEE status decreases, fails to notify of B-BBEE changes, or if delay damages reach the limit. Dispute resolution: Adjudicator selected from ICE-SA or appointed by AFSA. Arbitration procedure follows the Association of Arbitrators (Southern Africa). Supplier’s liability for indirect or consequential loss is limited to R0.00. Purchaser’s liability for Supplier’s indirect or consequential loss is limited to R0.00. Supplier may not cede, delegate, or assign rights without Purchaser’s written consent. Joint ventures are jointly and severally liable. Confidentiality and ethics clauses apply.
Supplier must take all reasonable precautions to maintain health and safety during provision of goods and services. Prices must include sufficient amounts for compliance with health and safety laws, regulations, and contract procedures. Supplier must comply with all applicable health and safety laws and ensure subcontractors, employees, and others under their control do the same. Asbestos regulations: Purchaser ensures ambient air meets South African standards (OEL: 0.2 fibres/ml, short-term: 0.6 fibres/ml). Supplier may request certification and perform parallel measurements at their own expense. If asbestos is identified, risk assessments and control measures are implemented. Supplier’s personnel may stop work and leave contaminated areas until declared safe. Contract dates may be adjusted for compliance with asbestos regulations.
Supplier must comply with all applicable environmental laws, regulations, and contract procedures during execution of the supply. Subcontractors, employees, and others under Supplier’s control must also comply. Asbestos and asbestos-containing materials (ACM) must be managed according to Eskom’s Asbestos Standard 32-303. Removal and disposal of asbestos must be done by a registered asbestos contractor at Purchaser’s expense and in line with South African legislation. Supplier may perform parallel measurements for asbestos at their own expense, but results are evaluated against South African statutory limits.
Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
7. Acknowledgements
Eskom Operational Quality Forum Members
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
No specific requirements found
B-BBEE Minimum Level: 1
B-BBEE Details: e responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom i
{"closingDate":"17 October 2021"}
{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}
Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
7. Acknowledgements
Eskom Operational Quality Forum Members
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
implementation, and maintenance of a quality management system (QMS) that conforms to the
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
inspection, hold points, surveillances, witnesses, reviews and verifications.
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
Title: Supplier Quality Management: Document Identifier: 240-105658000
Functional Area: Quality Management
Quality Quality Manager Quality Risk and
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
Area of Applicability: Eskom Holdings SOC Ltd Functional Area: Quality Management
Revision: 3 Total Pages: 28 Next Review Date: October 2024
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021 EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:
2.1.3 Effective date
2.2 Normative/Informative References
user to ensure it is in line with the authorized version on the system. Reg No 2002/015527/30.
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
user to ensure it is in line with the authorized version on the system.
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities returnable as listed in the List of Tender Returnable document (240-12248652).
Other roles and responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring system audit schedule.
2.7 Related/Supporting Documents The documents superseded by this specification: all divisional and business unit supplier quality requirements standards and/or specifications.
user to ensure it is in line with the authorized version on the system. Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:
3. Pre-Contract Award: Quality Requirements an Eskom Quality representative/ professional who will identify the applicable supplier quality requirements to be met.
user to ensure it is in line with the authorized version on the system. documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for supplier and Eskom review.
3.3.6 The personnel required to perform special processes shall be certified competent through a certificate of competency in accordance with the company’s internal training management and competency control procedures or an external certification body (for example, NDT) through an accredited service provider as per Skills Education Training Authorities (SETA) requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified and documented. The required training shall be implemented in accordance with the company’s training management and competency control procedures. All the training certificates shall meet the SETA requirements in terms of having the unit standard completed and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and maintenance, including identification of materials required for preservation and maintenance, are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to: Spells out the aspects of the QMS to be applied within a specific Eskom project, and the methods to be utilised to ensure quality. Outline the resources, the communication channels, applicable documents and records to be generated. Management Authority and Responsibility from both supplier and client need to outline in the
List of documents and records that will be used and submitted during the execution of the project. Communications channels should include contact person and contact details Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
monitor, verify and document the quality of the scope of work for deliverables.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at the work location, and Eskom representatives on site shall have on-going access to this information. Workplace documentation shall be available in English and in any workforce- appropriate language.
user to ensure it is in line with the authorized version on the system.
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality documentation as per the tender selected category (indicated in Form A) using the list of tender returnables document. NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products and services].
user to ensure it is in line with the authorized version on the system.
The supplier shall submit a copy of the documented information for roles, responsibilities and authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures. Note: specific requirements per tender will be selected using the List of Tender Returnables document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment suppliers participating in Eskom Holdings procurement process to: provide products and services with high risk to operational sustainability work on critical plant and equipment supply of critical plant items or components provide special processes
equipment, supplying commodities and providing specialised services shall be subjected to the capability and capacity assessment. Generation Level 1 & 2 plant Transmission and Distribution Power Plant & Control Plant Mega Projects
user to ensure it is in line with the authorized version on the system. Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:
3.7.2 Supplier Quality Performance Monitoring Phase quality-related aspects.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project scope of work quality audits and related quality performance reviews. Supplier quality audits and related quality performance review processes shall be designed to address evaluation of progress towards completion of project functional area deliverables as well as final deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional areas and related quality performance reviews at the time of first post-contract award CQP submission.
3.8 Standard Conditions
3.8.1 Rights of Access
3.8.2 Eskom Rights to Information 3.8.2.1 To expect that the works will be conducted in accordance with the contract between the parties. 3.8.2.2 To have access to the supplier’s information as determined by applicable legislation. 3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in selected audits as an observer and by assessing the supplier during key work stages.
3.8.3 Preservation
3.8.3.12 Where the project responsibility for equipment and materials management has been formally delegated, the supplier’s preservation programme shall ensure clear and unambiguous communication of pre-operation preservation of goods quality requirements to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document processes and procedures for efficient and effective monitoring of compliance with programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of preservation requirements in the engineering instruction and subsequent inclusion of said instruction in procurement documentation and shall be applicable until such time as equipment or materials have been incorporated in an operating or operational system or structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for management of preservation responsibilities between project functional areas, for example, procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work systems, system components, equipment, materials, and other procured goods are clearly and unambiguously documented and that preservation requirements are efficiently and effectively communicated to project procurement, logistics, construction management, quality, security, and other project functional areas, as required, for efficient and effective implementation of preservation requirements. This shall take the form of a preservation programme applicable to all systems, system components, equipment, materials, customer- supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously address temporary, long-term, and in-transit preservation requirements, including, but not limited to: requirements for protection against, or insulation from, atmospheric conditions, sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or other physical environment conditions; detailed procedures for application, use, monitoring, and maintenance of coatings, coverings, fasteners, lines, and other components for internal and external weather proofing; requirements for electrical grounding or isolation; requirements for internal or external environment creation, for example, inert gas charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.; detailed procedures for initial set-up, charging, activation, and maintenance of internal atmosphere generation, regeneration, monitoring, and relieving systems, for example, inert gas management systems; requirements for protection against, or insulation from, vibration or long-period cyclical motion in transit, for example, wave-generated movement during sea transport; internal and external structural integrity protection, for example, internal and external bracing, padding, framing, chocking, etc.;
user to ensure it is in line with the authorized version on the system.
immediately. 3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated contractual conditions. The Project Manager should apply contractual remedies in accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same supplier within a period of 6 months or less. This must then be escalated to the management review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by the supplier in accordance with the applicable procedure or code and these made available to Eskom at all times.
Andrew Else Bongi Tshabalala Feziwe Mogamisi Lesego Garegae Patrick Thwane Xolani Zuma
user to ensure it is in line with the authorized version on the system. Reg No 2002/015527/30.
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month contract period. Pre-contract award quality requirements apply (Category 3 selected). Post-contract, Eskom will execute contract monitoring, including supplier quality performance, audits, and management of nonconformities. Special processes and preservation requirements are mandatory per clause 3.8.-105658000. Eskom retains rights of access, information, and quality audits.
Compliance with Eskom Supplier Quality Requirements (240-105658000 Specification) and ISO 9001 standards is mandatory. Bidders must complete and sign Form A to confirm adherence.
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month contract period. Pre-contract award quality requirements apply (Category 3 selected).
Evaluation based on ISO 9001 compliance, including clauses 4-10 (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement). Post-contract, Eskom will monitor supplier quality performance, conduct audits, and manage nonconformities. ISO 9001 principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management) will be assessed.
ISO 9001 standards apply. Eskom retains rights of access, information, preservation, and quality audits. Management of nonconformities and special processes are required per clause 3.8.-105658000. Bidders must acknowledge and accept these requirements by signing Form A.
Methodology must align with ISO 9001 principles: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management. Clauses 4-10 of ISO 9001 must be addressed in the bid.
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month contract period. Pre-contract award quality requirements apply (Category 3 selected).
ISO 9001 standards apply. Eskom retains rights of access, information, preservation, and quality audits. Management of nonconformities and special processes are required per clause 3.8.-105658000. Bidders must acknowledge and accept these requirements by signing Form A.
ISO 9001 standards apply. Eskom retains rights of access, information, preservation, and quality audits. Management of nonconformities and special processes are required per clause 3.8.-105658000. Bidders must acknowledge and accept these requirements by signing Form A.
Annexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tenderer’s particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F N/A
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary Annexure G2
Schedule Y
Annexure D Imported Content Declaration – Supporting Annexure G3
Schedule to Annexure C Y
Annexure E Local Content Declaration- Supporting Annexure G4
Schedule to Annexure C Y
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9
Payment Terms: payment terms as stipulated hereunder when
submitting tenders and concluding contracts with Eskom:
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the a
ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Suppliers to comply with the latest version of Occupational Health and Safety Act No. and Eskom Health and Safety policy, procedures, health and safety specifications, and guidelines. OHS Tender Returnable
Annexure B: All procedures applicable to this project must be listed and send to the contractors, then the contractors must acknowledge them by signing the Annexure B Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender E2772GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable
Health and Safety Plan/ OHS Manual: Site, activities or project documented plan in accordance with the clients requirements, the plan must be scope or project specific
Health and Safety costing: OHS costing must reflect the amount of fund that will be allocated for OHS when the project commences, and it should be based on the scope of work and the associated risks. Fund for PPE, OHS training, First aider equipment, Ablution facilities, safety signs, safety campaigns or interventions.
Baseline OHS risk assessment: Basically, means OHS hazards and risks that are identified and assesses before the inception of a new project and commencement of operations
Valid letter of good standing or equivalent: Registration with the Compensation Commissioner or a licenced mutual company or an equivalent of it
Proof of OHS competency: Person who in respect to the work that has to be done, has the required training, knowledge and experience and where applicable, qualifications relevant to that work or task. Quality The supplier will be expected to comply with supplier √ quality management specification 240-105658000 Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 57 File name: Invitation to Tender E2772GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable (previously called QM58) and ISO: 9001 requirements as per the relevant Category 3 from 240-10565800 and other Eskom Holdings SOC Limited’s Standards and specifications. Other safety/quality Risk Mitigation Rating √ documents as required per scope Non adherence Life saving rules Medium of works to Eskom to be included in lifesaving Rules the contract strategy or in health and safety policy Working without Visitor induction Medium attending to be done Eskom health before entering and safety the station, also induction a full induction to be done after the safety file is approved Not submitting Health and Low
B-BBEE Minimum Level: 3
Points Allocation: 20 points
B-BBEE Details: to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Clause Number from Standard
Tender Data
Conditions of Tender
3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the
PPPFA.
If a tenderer fails to submit evidence of its points claim for a Specific
Goal, it will not be disqualified. However, it will be awarded 0 points
for that Specific Goal.
Number of points Number of points B-BBEE Status Level
of Contributor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant 0 0
contributor
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for
the 80/20 system. Eskom will add the score from Pricing and Specific
Goals together and rank the suppliers from the highest to the lowest.
3.20 Objective Criteria The inclusion of objective criteria is not mandatory but a condition for
(if applicable) contract award. If the tenderer does not meet objective criteria; it
may lead to the second-ranked tenderer being recommended for
award.
2. Local Procurement Content
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File na
{"closingDate":"17 June 2025","closingTime":"10h00AM","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ion N/A\",\"is_compulsory\":false}"}
{"name":null,"email":"[email protected]","phone":"013 296 3631","department":null,"address":"r which"}
Annexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tenderer’s particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F N/A
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary Annexure G2
Schedule Y
Annexure D Imported Content Declaration – Supporting Annexure G3
Schedule to Annexure C Y
Annexure E Local Content Declaration- Supporting Annexure G4
Schedule to Annexure C Y
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9
1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a N/A
3.13 Functionality requirements Functionality requirements are applicable
functionality criteria
Tenderers who do not meet the threshold for functionality scoring will
3.15 Evaluation of Price Prices will be evaluated as follows
evaluation parameters relating to uncertainty and risk, where
6. Unconditional discounts will be taken into account for evaluation
evaluation purposes but will be implemented when payment is
Prices will be scored out of 80 points
3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the
If a tenderer fails to submit evidence of its points claim for a Specific
Goal, it will not be disqualified. However, it will be awarded 0 points
Number of points Number of points B-BBEE Status Level
of Contributor (90/10 system) (80/20 system)
the 80/20 system. Eskom will add the score from Pricing and Specific
Quality The supplier will be expected to comply with supplier √
quality management specification 240-105658000
Other safety/quality Risk Mitigation Rating √
sanctions list. A tenderer shall be found to have the nationality
of a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
2. Tenderers submit more than one [tender/proposal] either
individually or as a partner in a joint venture (JV) or consortium,
except on an E-Tendering system where there is a limit size
(The upload size per document is 500 megabytes and total
submission is restricted to 4 gigabytes).
Effective Date 17 June 2025
Review Date June 2030
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
suppliers within 60 days of receipt of undisputed invoices.
The tenderer or supplier to The tenderer must provide a certificate proving 1. Guarantees that supplied
provide a supporting letter authorized distributor status or an agreement spares are authentic and letter with the OEM that they will support them from the different OEM / are of high- quality. of the spares as per the scope of work. local distributors
confirming the support
or/of supply spares
2. Method Statement and General Requirements 50%
2.1 Warranty of all spares 1. Warranty of Warranty provided for
listed in the SOW spares to be all spares as per the 30
should be honored by honored by the SOW
the OEM or OEM OEM or OEM
Wanty provided for 50% agent/representative agent/representative e
of the spares as per the 15 and the tenderer 30
Less than 50% or No agreement. (how many
warranty provided for 0 spares do we have to any of the spares
calculate 50%)
safety returnables will
returnables will be listed on the
delay the strategy
starting of work
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Environmental The scope does not require Environment √
Impact Assessment (EIA)
Due
Diligence/financial statements or managements accounts are
analysis allowed for this process) annual financial
statements of the tendering company (Not Parent
or ultimate holding company) , including:
o Background to the company
o A signed director’s report.
o A signed
auditor’s/reviewer’s/compiler’s/accounting
officer’s report
o Statement of financial position
o Statement of comprehensive income
o Statement of changes in equity
o Statement of cash flows
o Notes to the financial statements.
applicable to South African entities that are not
audited)
o Giving the actual score
o Indicating whether the company is owner
managed or not
o Confirming whether the annual financial
statements were externally prepared or
not.
years of assessment (only applicable to South
African entities that are not audited)
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
the JV or a SPV must submit its annual financial
statements including all items listed above.
Documents required under functionality/techinical criteria
Functionality/Technical √
Mandatory technical evaluation criteria
Mandatory Technical Reference to Technical Specification / Motivation for use of
Criteria Description Tender Returnable Criteria
The tenderer or supplier to The tenderer must provide a certificate proving 1. Guarantees that supplied
provide a supporting letter authorized distributor status or an agreement spares are authentic and letter with the OEM that they will support them from the different OEM / are of high- quality. of the spares as per the scope of work. local distributors
confirming the support
or/of supply spares
Qualitative Technical Evaluation Criteria
Qualitative Technical Criteria Tender Returnable Criteria Weighting Score Sub
Description (%) Criteria
Weighting
1. Company (%)
50% Experience in
Supply of Control
and
Instrumentation
Equipment
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
1.1 List of various C&I Proof, must be previous Purchase 5 or more Purchase
Equipment/spares Orders with contactable references. orders of relevant 30
that have been C&I Equipment
supplied to Eskom What are those C & I spares? Why submitted
Business Unit with would we reject orders from Sasol and Three (3) or more 15
proof of purchase Kelvin Power Stations or any other Purchase orders of
orders and entity? The word supplied to Eskom relevant C&I 30
contactable excludes other bidders Equipment submitted
references. Two (2) or less
Purchase orders of
0 relevant C&I
Equipment submitted
1.2 Field Equipment Instruments Test Report/ certificate 5 or more relevant 20
Manufacturing Tests Instrument Test
Report/Certificate Reports/certificates
3 or more relevant 10 20 Instrument Test
Reports/certificates
2 or less relevant 0
Instruments Test
Reports/certificates
Sub score:
2. Method Statement and General Requirements 50%
2.1 Warranty of all spares 1. Warranty of Warranty provided for
listed in the SOW spares to be all spares as per the 30
should be honored by honored by the SOW
the OEM or OEM OEM or OEM
Wanty provided for 50% agent/representative agent/representative e
of the spares as per the 15 and the tenderer 30
Sow
submit such an
Less than 50% or No agreement. (how many
warranty provided for 0 spares do we have to any of the spares
calculate 50%)
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Sub score:
2.2 Supplier shall provide Contractor/Supplier should be eligible Three or more
the following method of to supply the methodology of how to methodologies 20
statements: deal with defective spares perform submitted.
verifications, stock handling and 1. How to handle 20 storage procedures (Onsite and off- Two or less defective materials and
site). methodologies 10 premature failures of
submitted components
2. How to perform No information 0
quality verifications. submitted
3. Provides onsite and Sub score
offsite material storage
procedures as per
equipment
manufactures
requirem
ents or
procedures.
Total 100
Minimum threshold required is 80%
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e f
Company close partnership joint sole trust
Corporation venture proprietor
The tenderer must complete the appropriate certificate set out below for its category of organisation.
If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a
certified copy the document that is proof of the contents of the certificate (resolution of the board of
directors of a company, members’ resolution of a close corporation, power of attorney in the case of
a joint venture, or resolution of the board of trustees of a trust).
Note further that, in addition to completing the relevant certificate for category of organisation, the
authorised representative of the tenderer is also required to complete and sign the table at the end
of this Authorisation Form.
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the
board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby
confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is
authorised to submit this tender on behalf of the company, and to sign all documents in connection
with this tender and any contract that may result from it on behalf of the company. A certified copy of
the resolution of the board is annexed to this Form.
Signed: Date:
Name: Position:
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the
members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting
in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender
on behalf of the close corporation, and to sign all documents in connection with this tender and any
contract that may result from it on behalf of the close corporation. A certified copy of the members’
resolution is annexed to this Form.
Signed: Date:
Name: Position:
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her
capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,
and to sign all documents in connection with the tender and any contract that may result from it on
behalf of the partnership.
Name Address Signature Date
NOTE: This certificate is required to be completed and signed by the full number of Partners
necessary to commit the Partnership. Attach additional pages if more space is required.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
D. Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection
with the tender and any contract that may result from it on behalf of all the members in the Joint
Venture.
This authorisation is evidenced by the attached power of attorney signed by the legally authorised
signatories of all the members in the Joint Venture.
We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement
that all members in the Joint Venture are liable jointly and severally for the execution of the contract,
a term that indicates which member will be the lead member, and terms that indicate the ratios
according to which work and payment will be divided amongst the members.
Name of JV member Address Authorised signature,
name and capacity
Lead member
Member
Member
Member
NOTE: This certificate is required to be completed and signed by all members of the joint
venture. Attach additional pages if more space is required.
E. Certificate for sole proprietor
I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the
business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Signed: Date:
Name: Position:
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
(Sole Proprietor)
F. Certificate for trust
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the
board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm
that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_, is authorised to submit this tender on behalf of the trust and to sign all documents in connection
with this tender and any contract that may result from it on behalf of the trust. A certified copy of the
resolution of the board of trustees is annexed to this Form.
Signed: Date:
Name: Position:
NOTE: The table below must also be fully completed by all tenderers in addition to the
certificate that was selected and completed above.
Name of tenderer:
Full names of authorised signatory:
Designation and capacity:
Signature of authorised signatory
Date of signature:
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
Annexure b
Acknowledgement form
We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and
the following addenda issued by Eskom:
We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender / RFP Content List, and that each document is
complete.
Or: Incorrect or incomplete for the following reasons:
Cataloguing Acknowledgement:
Please select the relevant statement by ticking the appropriate box below:
1. We agree to provide the cataloguing information as described in the Invitation to
Tender
2. We have already supplied Eskom with the cataloguing information pertaining to this
Invitation to Tender in a previous contract/order [insert previous contract/order
number] __________
3. We do not intend to provide the required cataloguing information for the reasons
stated hereunder:
4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment
Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 57
File name: Invitation to Tender E2772GXMPARN
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Identifier
Invitation to Tender
Effective Date 17 June 2025
Review Date June 2030
to supply cataloguing information for items. We attach the letter from the OEM
confirming its position.
Invitation to Tender/Request for Proposal No: E2704GXMPARN
Name of Tenderer: ___________ _ _
Country of registration: _______________________________________
Full names of contact person: __________________________________
Contact details:
Tel (landline):
Cell phone:
e-mail address:
Name of tenderer:
Full names of authorised signatory:
applicable:
Safety COIDA - Original certificate of good standing or proof √
of application issued by the Compensation Fund
(COID) or a licensed compensation insurer (South
African tenderers only)
and Eskom Health and Safety policy, procedures,
health and safety specifications, and guidelines.
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
activities or project documented plan in
accordance with the clients requirements, the
plan must be scope or project specific
must reflect the amount of fund that will be
allocated for OHS when the project
commences, and it should be based on the
scope of work and the associated risks. Fund
for PPE, OHS training, First aider equipment,
campaigns or interventions.
means OHS hazards and risks that are
identified and assesses before the inception of
a new project and commencement of
operations
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
(previously called QM58) and ISO: 9001 requirements
as per the relevant Category 3 from 240-10565800
and other Eskom Holdings SOC Limited’s Standards
and specifications.
Other safety/quality Risk Mitigation Rating √
documents as
required per scope Non adherence Life saving rules Medium
of works to Eskom to be included in
lifesaving Rules the contract
strategy or in
health and
safety policy
and safety the station, also
induction a full induction
to be done after
the safety file is
approved
health and safety
safety returnables will
returnables will be listed on the
delay the strategy
starting of work
Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Environmental The scope does not require Environment √
Impact Assessment (EIA)
Due
tenderers directly and through their supply network. In certain cases, the
SETA’s accredited training providers can be approached to participate in
developing critical and scarce skills.
2.2 Supplier shall provide Contractor/Supplier should be eligible Three or more
the following method of to supply the methodology of how to methodologies 20
statements: deal with defective spares perform submitted.
verifications, stock handling and 1. How to handle 20 storage procedures (Onsite and off- Two or less defective materials and
site). methodologies 10 premature failures of
submitted components
2. How to perform No information 0
quality verifications. submitted
or an equivalent of it
respect to the work that has to be done, has
the required training, knowledge and
experience and where applicable,
qualifications relevant to that work or task.
Quality The supplier will be expected to comply with supplier √
quality management specification 240-105658000
1. Company (%)
50% Experience in
Effective Date 17 June 2025
Review Date June 2030
Number Description Annexure Attached (Y /
N / n/a)
1.1.12 Reverse e-auction training acknowledgement form N/A
(if applicable)
1.1.13 Reverse e-auction process (if applicable) N/A
1.1.14 E-tendering Help Manual acknowledgement form Attached separate Y
1.1.15 E-tendering Help Manual for supplier Attached separate Y
1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A
(if applicable)
1.1.17 Contract Participation Goals (CPG) N/A
(if applicable)
1.1.18 Scope of Work Attached Y
separately in the
contract/NEC
1.1.19 NEC or other Contract Attached Y
1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached Y
of Contributor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant 0 0
contributor
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for
the 80/20 system. Eskom will add the score from Pricing and Specific
of local and imported goods and/or services, the tender response must
be separated into its components as per the Price Schedule included
with the tender documents. Local procurement content is total spending
minus the imported component.
Pricing schedule Completed pricing schedule (if not already submitted √
in the NEC or other Contract).
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month period. Tenderers must comply with Eskom’s standardised specifications and any additional requirements in the Tender Data. All materials must meet Eskom’s labelling and cataloguing specifications if applicable. Cataloguing costs, if required, must be included in the pricing schedule.
Prices must be fixed for the contract duration and stated in South African Rand, unless otherwise instructed. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Prices must not be subject to adjustment except as provided in the Invitation to Tender. Submit rates and prices in accordance with the exchange rate and base date stipulated. Alternative tenders are only permitted if a main tender is submitted and allowed by the Tender Data. Provide security for performance details, including names of at least two financial institutions for obtaining required security. Eskom reserves the right to reject unsuitable financial institutions. Clarifications on pricing may be requested during evaluation, but mandatory returnables cannot be submitted after the closing date.
Comply with all relevant legislation, including National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, and OHS Act. Proof of SHEQ (Safety, Health, Environment, and Quality) systems, policies, and capabilities must be submitted by the closing date. CIDB registration (if applicable) must be valid at submission or achievable within 21 working days; proof of application is acceptable if registration is pending. Submit proof of authority if acting as an agent. B-BBEE certificate/affidavit or CSD report must be provided at closing; failure results in disqualification or zero PPPFA points. Sub-contractors’ B-BBEE status must also comply if sub-contracting to designated groups. Submit SDL&I Undertaking by contract award. Misrepresentation or falsification of documents (e.g., B-BBEE certificates) will result in disqualification and reporting to the B-BBEE Commission, with potential suspension from state-owned company business for up to 10 years. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets duration, value, or CIDB grading thresholds.
Closing date and time: 30 June 2026 at 10:00 SAST. Compulsory site visit and/or clarification meeting details are stated in the Tender Data; failure to attend results in disqualification. Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, extensions, or updates.
All communications must be directed to the Eskom Representative identified in the Invitation to Tender, in writing, and in English. Eskom’s responses to clarifications will be published on the Eskom Tender Bulletin and NT e-Tender Portal. Submission address and tender box details are specified in the Tender Data.
Supply and delivery of transducers and transmitters for Arnot Power Station over a 60-month period. Tenderers must comply with Eskom’s standardised specifications and any additional requirements in the Tender Data.
Evaluation follows the PPPFA 90/10 or 80/20 preference point system. Pricing is evaluated based on criteria in the Tender Data, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates. Functionality criteria (if applicable) require meeting the minimum threshold stated in the Tender Data to proceed. B-BBEE levels are scored as per the CSD report or certificate/affidavit; failure to provide valid proof results in disqualification or zero points for PPPFA allocation. Specific Goals are scored based on supporting documentation; failure to meet these or submit proof results in zero points for Specific Goals. Financial risk assessment may disqualify tenderers if mitigating factors are insufficient or risk is too high. Arithmetical errors are corrected per Eskom’s rules, with the tenderer’s confirmation required. Reverse e-auction may be used, where tenderers submit complete tenders without prices.
Tender validity period must be maintained until contract award; extensions may be requested but cannot modify the tender. Confidentiality must be maintained for all procurement-related matters. Eskom reserves the right to negotiate with selected tenderers, cancel the tender at any time, and reject any tender for non-compliance, collusion, or fraud. Eskom disclaims liability for any losses, claims, or damages arising from tender participation or process amendments. Contract documents will be revised to include addenda, returnables, and negotiated changes. Both parties must sign the Form of Agreement. Eskom will notify acceptance before the validity period expires and publish results on the Eskom Tender Bulletin and NT e-Tender Portal for open tenders.
Tenderers must ensure all submitted documents are complete, accurate, and comply with Eskom’s standardised specifications. The Acknowledgement Form must be completed and submitted with the tender, clearly stating if the bid is for the whole or part of the scope. All mandatory returnables must be submitted by the closing date and time.
Tenderers must provide proof of SHEQ (Safety, Health, Environment, and Quality) systems, policies, and capabilities by the closing date. All SHEQ-related costs and personnel must be included in the tender. Compliance with the OHS Act and Eskom’s SHEQ requirements is mandatory. Failure to meet these requirements may result in disqualification.
Prices must be fixed for the contract duration and stated in South African Rand, unless otherwise instructed. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Submit rates and prices in accordance with the exchange rate and base date stipulated in the Tender Data. Alternative tenders are only permitted if a main tender is submitted and allowed by the Tender Data. Arithmetical errors will be corrected per Eskom’s rules, with the line-item total or tendered total prevailing. Tenderers must confirm or accept corrected prices; failure to do so may result in disqualification. Designated materials and thresholds information must be submitted by contract award.
Compliance with the following standards and regulations is required:
Additional Compliance Notes:
Evaluation will reference compliance with SANS 9001 Quality Management Systems.
Quality management requirements:
Compliance timeline:
Vehicle modifications:
Vehicle modifications:
Vehicle modifications:
Mandatory returnable: E-Tendering Training Acknowledgement Form. Must be fully completed with: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, Email, Tenderer’s Name, Authorized Signature, Designation, and Date. Submission to Eskom is required within the prescribed period to avoid disqualification.
Mandatory requirement: Submit the fully completed E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Non-compliance will result in disqualification from the procurement process.
General requirements:
Ethical requirements:
Legal requirements:
Mandatory compliance actions:
Reporting and discipline:
Employment equity:
Ethics and reporting contacts:
Scope and purpose:
Preamble:
Supplier discipline and contractual obligations:
Scope and purpose:
Preamble:
Scope and purpose:
Preamble:
Required forms:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Employment equity:
Scope and purpose:
Preamble:
Scope and purpose:
Preamble:
Scope and purpose:
Preamble:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Required forms:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Conflict of interest and ethical conduct:
Gifts and business courtesies:
Prohibited conduct:
Supplier discipline and contractual obligations:
Supplier discipline and contractual obligations:
Supplier discipline and contractual obligations:
Scope: Supply and delivery of transducers and transmitters for Arnot Power Station over 60 months. Quality Requirements: Must comply with ISO 9001:2015 for QMS, including documented evidence for clauses 5.3, 7.5, 8.4, 8.7, 9.2, and 10.2. Deliverables: Draft Contract Quality Plan (aligned with ISO 10005 and tender scope), Quality Control Plan/ITP, organizational structure, and CVs of Quality Controllers.
Quality Management System (QMS): Objective evidence of a documented QMS compliant with ISO 9001:2015 (non-certified acceptable). Required documents: QMS Manual, Quality Policy, Quality Objectives, Document/Record Control (Clause 7.5), Nonconforming Outputs Control (Clause 8.7), Corrective Action (Clause 10.2), Internal Audit (Clause 9.2), Roles/Responsibilities Matrix (Clause 5.3), External Provider Control Criteria (Clause 8.4), Contract Quality Plan (ISO 10005), Quality Control Plan/ITP, Form A (completed/signed), Organizational Structure with Quality Controller(s) and their CVs.
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 85 of 1993
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
E-Tendering Help Manual for supplier.pdf
The tender is for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga, South Africa, over a 60-month period. It is managed by Eskom and requires submission via their eTendering system.
Eskom Supplier Integrity Pact - 02 June 2023 (6).pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The tender is governed by Eskom's Supplier Integrity Pact, which mandates ethical behavior, transparency, and compliance with South African laws and Eskom's procurement policies. Suppliers must adhere to strict anti-corruption, fairness, and confidentiality standards.
3. B-BBEE_sworn Affidavit-Qualifying Smal Enterprise.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender requires compliance with Broad-Based Black Economic Empowerment (B-BBEE) regulations, with specific ownership and revenue criteria for Qualifying Small Enterprises (QSEs).
240-68099512 Form A_Cat 3_ Rev 9.docx
This tender, issued by Eskom, is for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The tender requires compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 standards. Applicants must acknowledge and accept these requirements by completing and signing the provided form.
C0 SC3 Contract Cover Pages.pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply and delivery of control and instrumentation transducers and transmitters to Arnot Power Station in Mpumalanga. The contract will span 60 months, with deliveries made on an as-and-when-required basis. The tender follows the NEC3 Supply Contract (SC3) framework.
Non-Disclosure Agreement (NDA) Vendors Template - 02 September 2024.docx
This tender is for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga, South Africa, over a 60-month period. The document provided is a Confidentiality Agreement (NDA) outlining the terms under which Eskom Holdings SOC Ltd (the Disclosing Party) will share confidential information with potential suppliers/tenderers (the Receiving Party). The NDA governs the handling, use, and protection of proprietary information exchanged during the tender process.
C1 2b SC3 Data by Supplier.pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply and delivery of control and instrumentation transducers and transmitters to Arnot Power Station in Mpumalanga over a 60-month period. The contract follows the NEC3 Supply Contract (SC3) framework, with delivery dates and specifications to be detailed in the Purchase Order.
E-Tenderers' Training Acknoweldegement.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender requires mandatory e-tendering training acknowledgment.
5. Annexure B.pdf
The tender is for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. Issued by Eskom in Mpumalanga, it requires strict compliance with Occupational Health and Safety (OHS) legal and procedural standards, including Eskom-specific and statutory regulations. The supplier must manage subcontractors, ensure OHS compliance, and align internal processes with Eskom’s requirements post-award.
3. B-BBEE_sworn Affidavit-Exempted Micro Enterprise.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender includes B-BBEE (Broad-Based Black Economic Empowerment) compliance requirements, with specific declarations for Exempted Micro Enterprises (EMEs).
240-12248652_List of Tender Returnables_Cat 3_ Rev 7.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender emphasizes a robust Quality Management System (QMS) aligned with ISO 9001:2015 standards, including documentation, internal audits, and corrective actions. Additional requirements include a Contract Quality Plan, Quality Control Plan, organizational structure, and compliance with customer-specific forms.
240-12248652_List of Tender Returnables_Cat 3_ Rev 7.docx
This tender, issued by ESKOM in Mpumalanga, is for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The evaluation heavily emphasizes Quality Management System (QMS) compliance with ISO 9001:2015, operational evidence of QMS, and project-specific quality plans.
C1 1 SC3 Offer Acceptance.pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply and delivery of Control and Instrumentation Transducers and Transmitters on an as-and-when-required basis at Arnot Power Station in Mpumalanga. The contract duration is 60 months, and the tender closes on June 30, 2026. The successful bidder will be required to supply these components as per Eskom's specifications and deliver them to the power station over the contract period.
240-68099512 Form A_Cat 3_ Rev 9.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender emphasizes compliance with Eskom's quality requirements (240-105658000) and ISO 9001 standards, including pre- and post-contract quality assessments, supplier performance monitoring, and adherence to specific clauses like Eskom's rights of access, information, preservation, and audits.
C2 SC3 Pricing Data.pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply and delivery of control and instrumentation transducers and transmitters to Arnot Power Station over a 60-month period. The contract is structured under the NEC3 Supply Contract framework, with pricing based on a detailed Price Schedule. The tender includes a wide range of pressure, differential pressure, temperature, level, flow, and other specialized transmitters/transducers, with specific technical specifications, quantities, and supplier part numbers provided. The contract is 'as and when required,' meaning deliveries will be requested by Eskom as needed during the 60-month term.
5. Eskom Vehicle Safety Spec 32-345.pdf
The tender is for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The provided document, however, is Eskom's Vehicle Safety Specification (Revision 5), which outlines safety standards for vehicles used by Eskom and its contractors. This may be a supporting document for the tender, emphasizing compliance with Eskom’s safety and operational standards.
E-Tenderers E-Tendering Training Acknowledgement Form.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender requires mandatory e-tendering training acknowledgment.
5. Eskom Waste Management Standard 32-245.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The tender is governed by Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy, which emphasizes compliance with ISO standards (9001, 14001, 45001), legal obligations, and a commitment to Zero Harm and Zero Defects principles. The policy outlines roles, responsibilities, and monitoring processes to ensure SHEQ compliance across all operations, including contractors and suppliers.
5. Eskom life-saving rules.pdf
The tender is for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga, South Africa, over a 60-month period. The document provided primarily outlines Eskom's Life-Saving Rules, which are critical safety protocols that must be adhered to by all employees, contractors, and visitors at Eskom sites. These rules are non-negotiable and violations result in severe disciplinary actions, including potential removal from site and legal consequences.
C3 1 SC3 Purchasers Goods Information.pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply and delivery of various transducers and transmitters (pressure, differential pressure, temperature, level, flow, vibration, etc.) to Arnot Power Station in Mpumalanga over a 60-month period. The contract requires on-demand delivery of specified instrumentation equipment, adhering to strict technical, quality, safety, and documentation standards.
6. Supplier Quality Management Specification.pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The tender emphasizes strict adherence to Eskom’s Supplier Quality Management (QM) Specification (240-105658000), which mandates compliance with ISO 9001 standards, detailed quality plans, and rigorous monitoring of supplier and sub-supplier performance. The scope includes pre-contract quality requirements, contract execution, audits, and nonconformity management.
Invitation to Tender.pdf
Eskom Holdings SOC Ltd invites tenders for the supply and delivery of transducers and transmitters to Arnot Power Station in Mpumalanga for a 60-month period. The tender (E2772GXMPARN) closes on 30 June 2026 at 10:00 AM SAST, with submissions required via Eskom’s e-tendering portal. The contract is governed by Eskom’s Standard Conditions of Tender and NEC3 Supply Contract (SC3). Evaluation is based on technical (100% weighting, 80% threshold) and price (80 points) criteria, with additional points for B-BBEE compliance (20 points). Local content, skills development, and job creation are key considerations.
Eskom - Standard Conditions of Tender - 30 January 2025 (G20 Logo) (2).pdf
Eskom is inviting tenders for the supply and delivery of transducers and transmitters to Arnot Power Station over a 60-month period. The tender is open, competitive, and governed by strict submission, compliance, and evaluation criteria under Eskom’s procurement policies.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
EskomContact Person
Phillip Ernest Shitlhangu
Phone
017-799-2302
[email protected]
Website
www.eskom.co.za/
Address
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
24
Last checked
03 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
Key Personnel
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 46 of 2000
Relevant where professional engineering services or regulated engineering work may be required.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Data conflicts
None detected
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
Get deep intelligence on Supplies: Electrical Equipment. Unlock full pricing strategies, bid frequency, and historical win rates.