Supply and delivery of dust handling plant (dhp) seals spares for matimba power station – 60-Month as-and-when-required contract

Eligibility criteria are not explicitly stated in the provided CQP template document. Standard ESKOM tender requirements typically include: valid tax clearance certificate, proof of registration with relevant professional bodies, financial stability demonstration, previous experience in similar supply contracts, and capability to meet quality standards per SANS 466:2005 and ISO 10005:2005. Suppliers must have or demonstrate ability to establish a Quality Management System compliant with ISO 9001 principles. The tender closing date is July 3, 2026 at 10:00 AM UTC.

Scope: Supply and delivery of Dust Handling Plant (DHP) seals spares for Matimba Power Station on an as-and-when-required basis over 60 months.

Quality Management:

• Must align with SANS 466:2005 / ISO 10005:2005 for Contract Quality Plan (QCP).
• Submit a QCP detailing procedures, resources, and processes for quality assurance and control.
• Define roles, responsibilities, and organogram for QA/QC functions.

Deliverables:

• List of items to be manufactured, refurbished, or purchased (with descriptions, serial numbers, and production schedules).
• Documentation for offsite/onsite processes requiring QCP/Inspection and Test Plans (ITP).
• Special controls for processes like welding or Non-Destructive Testing (NDT/NDE).

Documentation:

• Submit technical records (method statements, inspection reports, QCP/ITP, certificates of compliance, material/dimension/test reports).
• Maintain a databook with operating and maintenance manuals, warranty certificates, and purchase orders for quality-critical items.

Traceability and Preservation:

• Implement identification and traceability methods for statutory/regulatory compliance.
• Define processes for product preservation (storage, handling, packaging, contamination control).

Post-Delivery:

• Provide commissioning support, warranty conditions, defect correction, and technical assistance.
• Include customer satisfaction measurement and retention fund conditions if applicable.

{

"legal": "Compliance with South African OHS laws (OHS Act 85 of 1993, COID Act 130 of 1993).",

"technical": "Ability to supply DHP seals spares as per Eskom’s specifications (though no explicit technical specs are provided in the excerpt).",

"operational": [

"Capacity to manage subcontractors/suppliers with adequate resources and competencies.",

"Willingness to submit to Eskom’s verification and penalty processes."

],

"experience": "Prior experience in similar work (references may be required)."

}

Compliance with the following is mandatory for all suppliers, contractors, and subcontractors:

• Eskom Contractor Health and Safety Requirements Standard 32-136
• Occupational Health and Safety Act 85 of 1993
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• Any additional OHS specifications/requirements provided by Eskom

Post-award, the supplier must fully align their company’s OHS policies, procedures, and standards with Eskom’s requirements.

Penalties will be enforced for non-compliance with Eskom or statutory OHS requirements, whether by the main supplier, its contractors, or subcontractors.

All employees (including contractors and suppliers) must complete:

• Eskom’s induction process
• The company’s own induction process

Main contractor/supplier responsibilities:

• Demonstrate the process and selection criteria used for appointing contractors and suppliers
• Notify Eskom prior to appointing any contractors or suppliers
• Ensure contractors/suppliers have adequate resources and competencies
• Manage contractors/suppliers to ensure compliance with all applicable legal and Eskom requirements
• Monitor contractors/suppliers via audits and assessments for OHS compliance during work execution
• Provide grounds for termination of non-compliant contractors/suppliers
• Handle all non-conformance issues directly with contractors/suppliers, including performance and penalty processes

Eskom reserves the right to verify compliance and may request copies of testimonials/references and client contact details (including Eskom) for similar past work.

A signed acknowledgement form (Annexure B) confirming understanding of these requirements and consequences of non-compliance is required.

Mandatory returnable documents: 1) Data sheets and Schedule A for all items listed in the Scope of Work, confirming alignment with SAP and plant specifications. 2) Proof of supplying at least 10 of the 28 listed items for at least 3 years. 3) Signed letter of intent to supply all 32 items in the Scope of Work within required timeframes. Disqualification risk: Failure to submit any of the above (Yes/No criteria).

Mandatory requirements (all must be Yes): (1) Data sheets and Schedule A confirming sizes and design parameters align with SAP and plant specifications; (2) Proof supplier has been supplying at least 10 of 28 items for minimum 3 years; (3) Signed letter of intent to supply all 32 items in scope. Qualitative criteria require: Technical documentation for all 24 items (50%), at least 3 orders for similar spares with 2 reference letters (20%), warranty and technical support evidence (10%), compliance matrix and declaration of conformity (10%), and materials handling facility proof (10%).

Scope: Supply and delivery of Dust Handling Plant (DHP) Sealing spares for Matimba Power Station over 60 months on an as-and-when-required basis. System context: DHP evacuates ash from Electrostatic Precipitators (ESPs) via an enclosed En-masse chain conveyor system, including conveyors, bucket elevators, and bunkers. Key components: Conveyor protections, casings, chains, tensioning systems, drive sprockets, Drive-End (DE)/Non-Drive-End (NDE) stations, chutes, compensators, control/aeration piping, and A-frame piping. Requirements: All spares must meet plant technical specifications and operational standards as per the Bill of Quantities (BOQ).

Proof of supply completion certificates for similar items (minimum 3 years for at least 10 of 28 listed items).

Submit a completed Form of Offer and Acceptance (Part C1.1) with all required signatures and witness details. Include the Schedule of Deviations if applicable. Ensure the offered total (exclusive and inclusive of VAT) is clearly stated in both numerical and written form. Submit one fully signed original copy to Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Within two weeks of receiving the signed agreement, arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation to the Purchaser’s agent. Failure to comply constitutes repudiation of the agreement.

Supplier must be experienced and well-established; qualified to supply the specified DHP seals spares; compliant with South African law and B-BBEE requirements (must notify Eskom of any B-BBEE status change); able to provide required guarantees and insurance; and must not have any cession, delegation, or assignment without Eskom's written consent. Joint ventures are accepted but with joint and several liability.

Supply and delivery of Dust Handling Plant (DHP) Seals spares for Matimba Power Station on an as-and-when-required basis over 60 months. Goods must conform to NEC3 Supply Contract (SC3) and INCOTERMS 2010 (DDP - Matimba Power Station, Lephalale). Key items include: Compensator Rubber (400SQ), Expansion Joints, B/Elevator Compensators, Inspection Door Seals, Packing (3mm graphite), Putty, Gaco Split Seals, Labyrinth Seals, Braided Packing, Split Lip Shaft Seals, and Bypass Pipes (reinforced rubber, flanged, 150mm ID, lengths 5m–9m). Materials must meet Eskom drawing specifications (e.g., EPDM glass-reinforced, stainless steel, NBR, ceramic fibre). All items must support Matimba’s performance targets: EAF>85%, PCLF<8%, UCLF<5%. Quality must comply with ISO 9001. Supplier must provide test results, maintenance manuals, and packing lists. Delivery place: Matimba Power Station. Transport and insurance obligations per INCOTERMS DDP. Supplier must submit a programme for acceptance within 4 weeks of contract date and revised programmes every 8 weeks.

Pricing must align with NEC3 Supply Contract (SC3) Part C2 (Pricing Data). Use the Price Schedule format: lump sum or rate × quantity. Prices must be fully inclusive of all costs (e.g., defect correction, compliance). VAT at 15% must be added to the total. Payment terms: As per Eskom’s vendor registration terms. Assessment interval: Once goods receipt and QC are accepted. Currency: South African Rand (ZAR). Interest rate for late payments: Standard Bank’s prime rate (for ZAR) or LIBOR (for other currencies). Price adjustment for inflation (Option X1): Base date is one month prior to tender closing; 15% non-adjustable, 85% adjustable via CPA after 16 months. Delay damages: 1%–10% of purchase order value per day for late or incorrect delivery (cumulative). Supplier’s liability limits: R250,000 for indirect/consequential loss; total liability capped at the total of the Prices. Insurance: Supplier must cover loss/damage to goods, third-party liability, and employee injuries (minimum amounts per Insurance Table A).

Supplier must comply with NEC3 Supply Contract (SC3) core clauses and Z-clauses (Z1–Z15). Key requirements: B-BBEE status must be maintained; notify Eskom within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Failure to notify may result in contract termination. Supplier must adhere to Eskom’s Life Saving Rules, site regulations, and ISO 9001 quality standards. All contractual communication must be in writing (PDF or Microsoft Word/Excel/PowerPoint) on official letterhead. Confidentiality: Supplier may not disclose contract-related information without Eskom’s consent. Health and safety: Supplier must comply with all applicable laws and Eskom’s procedures. Environmental compliance: Adhere to all environmental laws and Eskom’s asbestos management standards (if applicable). Ethics: Prohibited actions (corruption, fraud, collusion) may lead to termination. Supplier must cooperate with investigations into alleged misconduct. Nuclear liability: Eskom waives recourse except for unlawful intent or unauthorised presence at Koeberg Nuclear Power Station. Tax compliance: Supplier must provide VAT-compliant invoices (include Eskom’s VAT number: 4740101508). CIDB registration and professional registrations (if applicable) are implied but not explicitly stated.

Closing date for tender submission: 03 July 2026 at 10:00. Period for reply (contract-related queries): 5 working days. Delivery dates for goods and services will be stated in every purchase order. Defects date: 2 weeks after delivery. Defect correction period: 4 weeks. Defects access period: 5 days or as agreed by the parties. Starting date: To be confirmed (TBC).

Supply Manager: S. Honono. Address: Eskom Holdings SOC Limited, Matimba Power Station, Private Bag X215, Lephalale 0555. Tel: 014 763 8803. Email: [email protected]. Purchaser’s registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA). Arbitration tribunal: Association of Arbitrators (Southern Africa). Arbitration location: Gauteng, South Africa.

{

"qmsCompliance": "Applicants must demonstrate a QMS that complies with ISO 9001:2015 (certification not mandatory but compliance is).",

"documentation": "All required documented information (manuals, policies, procedures, records) must be provided as objective evidence.",

"operationalQMS": "Evidence of QMS in operation (e.g., supplier evaluation records, internal audit reports).",

"technicalCompliance": "Ability to supply DHP seals spares meeting Matimba Power Station’s specifications.",

"contractualReadiness": "Capacity to draft and implement a Contract Quality Plan (CQP) for the project duration."

}

Supply and delivery of Dust Handling Plant (DHP) Seals spares for Matimba Power Station. Scope: As-and-when-required basis over 60 months. Key deliverables: Spare parts must meet specifications outlined in the spare verification checksheet. Quality assurance: Draft Contract Quality Plan (CQP) must align with ISO 10005 and ensure consistency in design and implementation across all units.

QMS compliance: Objective evidence of a documented Quality Management System (QMS) that complies with ISO 9001:2015 (certification not required). Required documentation: QMS Manual, Quality Policy, Quality Objectives, Document and record control procedures, Nonconforming output control, Corrective action processes, Internal audit procedures. Supplier management: Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers (suppliers/subcontractors). Additional compliance: Completed and signed Form A, Preservation procedure for delivered spares.

Submit electronically via Eskom E-tendering portal by 03 July 2026 at 10:00 am. Late submissions are not accepted. Upload all documents in PDF format (max 50MB per file, total submission max 900MB). Price lists must be submitted in both PDF and Excel. Do not use ZIP files. Organize files under folders: Technical, Commercial, Financial, and Other. Ensure submission status is marked as 'complete'. If resubmitting, only the latest version is accepted; previous submissions are void. Mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements (Annexure E/F), SBD 6.2 (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J), and E-tendering Help Manual acknowledgement. Failure to submit mandatory documents by the deadline results in disqualification.

{

"general": [

"No restrictions on doing business with Eskom or state-owned entities.",

"Not on international sanctions lists or Eskom’s Tender Defaulters list.",

"No conflict of interest (e.g., shared majority shareholders, access to rival bids).",

"Tenders signed by authorised representatives only.",

"Joint ventures/consortia must explicitly state joint and several liability."

],

"specific": [

"Single entity or JV/consortium may submit only one tender (except for e-tendering size limits).",

"Subcontracting 100% of scope is prohibited.",

"Foreign tenderers must comply with local content requirements (Annexures E, F, G1-G4 if applicable).",

"Start-ups (<12 months old) exempt from audited financials but must provide them post-award if successful."

],

"disqualifications": [

"Failure to submit mandatory documents (Annexures A-J, SBD forms) by deadline.",

"Incomplete or unsigned returnables (5-day grace period for non-disqualifiable items).",

"Non-attendance at mandatory meetings (if stipulated).",

"Submission of alternative tenders (not allowed)."

]

}

Supply and delivery of Dust Handling Plant (DHP) Seals spares at Matimba Power Station for 60 months on an as-and-when-required basis. Scope of Work is attached (Annexure 1.1.18). Pricing Schedule/BOQ is contained in the NEC Contract (PDF and Excel format). Cataloguing information may be required post-award. Successful tenderer must label materials per Eskom’s specifications. Alternative tenders are not allowed.

Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days. Pricing must be in ZAR, inclusive of VAT. Performance security (bond or demand guarantee) may be required from Eskom-approved financial institutions. Audited financial statements for the past 18 months (or last year if unavailable) are required. Joint ventures must submit statements for each participant. Start-ups (<12 months) are exempt but must provide statements after the first year if awarded.

Mandatory: CSD registration (valid and current), Tax Clearance Certificate (local tenderers or foreign with SA footprint), Employment Equity compliance (if designated employer), COIDA certificate (SA tenderers only), CIDB grading (if applicable, within 21 working days of closing). B-BBEE status proof required (certificate, sworn affidavit, or other prescribed form). Integrity Pact Declaration (Annexure D) and Supplier Integrity Pact must be downloaded and signed. SBD forms (1, 4, 6.1, 6.2) are mandatory. Joint ventures must submit a valid JV agreement with joint/several liability clauses. Subcontracting 100% of scope is disqualifiable. Quality Requirements: ISO 9001-compliant QMS (documented evidence required, certification not mandatory). Health and Safety: OHS policy (CEO-signed), valid COIDA, OHS plan, Baseline Risk Assessment, and competency proof. Environmental: Policy, Aspects/Impacts Register, and Method Statement. Contractual Requirements (SHEQ, Quality) are assessed post-evaluation.

Closing date: 03 July 2026 at 10:00 am. Non-compulsory clarification meeting: 09 June 2026 at 10:00 am via Microsoft Teams (Join: https://teams.microsoft.com/meet/333036242438776?p=qAuX3WLpwd5JFWkECZ, Meeting ID: 333 036 242 438 776, Passcode: N2zi2MK9). Tender validity period: 180 days from closing date. Clarification queries must be submitted at least 5 working days before the deadline.

Eskom Representative: Sharlotte Masopoga, Tel: 014 763 8816, Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. All queries must be directed to the Eskom Representative in writing.