Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Maxwell Drive - Sunninghill - Sandton - 2195
Organization Type
GOVERNMENT
Published
02 Jun 2026
OCDS Reference
ocds-9t57fa-157835
Returnable Documents:
A.9 Performance Evaluation (monitoring, measurement, analysis and evaluation) 1
SECTION A score 11 0
The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score
B.8 Environment ambient Air Quality (i.e., Dust Control/ Management) N/A N/A 20%
Section B Score 10 0
(Yes=1),(No=0) & (N/A) Actual Score
Section C Score 5 0
The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score 20%
Section D Score 0 0
Environmetal management declaration
1. I undertake to adhere to the requirements as set out in:
Authorisation
2. I undertake to comply with all applicable environmental legal and other requirements
3. I undertake to comply with Eskom ‘s environmental standards, policies and procedures where
applicable
4. I am fully aware and will comply with the environmental transgressions fine systems
5. I pledge to inform all staff of their role in managing environmental impacts on site
6. I am fully aware that incidents must be reported within 24 hours of occurrence
7. I pledge to always implement environmental best practice on site during the contract
8. I pledge that all non-conformances issued to us will be addressed promptly
9. I am fully aware that where applicable the following documentation / registers to be kept on site
will be submitted to Eskom Project Manager on completion of the project:
10. I commit to always implement environmental best practice on site during the contract
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 2
Document
240-110600836 Rev 2
Identifier CONTRACTOR
ENVIRONMENTAL Effective Date July 2023
Requirements proforma
Review Date July 2025
I------------------------------------------------------------------------ (full name) acknowledge and accept the
responsibility to comply and conform to all the above-mentioned requirements.
Designation (Contractor)
.......................................... Signature Date:
Contact Number .......................................... ...................................
...........................................
Signature of Project Eskom: Project Manager Date:
Manager:
........................................... ........................................ .........................................
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 2
maintenance of access roads, No Go fencing, vegetation clearing) N/A N/A
E.1e Human Resources (Environmental Officer) N/A N/A
E.2 Environmental Requirements Proforma
E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1
Section E Score 1 0
Contractor / service
No specific requirements found
Insufficient searchable text - AI extraction recommended
Point Allocation Breakdown
{"name":null,"email":null,"phone":null,"department":null,"address":"lways implement environmental best practice on site during the contract"}
Environmetal management declaration
1. I undertake to adhere to the requirements as set out in:
Authorisation
2. I undertake to comply with all applicable environmental legal and other requirements
3. I undertake to comply with Eskom ‘s environmental standards, policies and procedures where
applicable
4. I am fully aware and will comply with the environmental transgressions fine systems
5. I pledge to inform all staff of their role in managing environmental impacts on site
6. I am fully aware that incidents must be reported within 24 hours of occurrence
7. I pledge to always implement environmental best practice on site during the contract
8. I pledge that all non-conformances issued to us will be addressed promptly
9. I am fully aware that where applicable the following documentation / registers to be kept on site
will be submitted to Eskom Project Manager on completion of the project:
10. I commit to always implement environmental best practice on site during the contract
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 2
Document
240-110600836 Rev 2
Identifier CONTRACTOR
ENVIRONMENTAL Effective Date July 2023
Requirements proforma
Review Date July 2025
I------------------------------------------------------------------------ (full name) acknowledge and accept the
responsibility to comply and conform to all the above-mentioned requirements.
Designation (Contractor)
.......................................... Signature Date:
Contact Number .......................................... ...................................
...........................................
Signature of Project Eskom: Project Manager Date:
Manager:
........................................... ........................................ .........................................
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 2
maintenance of access roads, No Go fencing, vegetation clearing) N/A N/A
E.1e Human Resources (Environmental Officer) N/A N/A
E.2 Environmental Requirements Proforma
E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1
Section E Score 1 0
Contractor / service
Returnable Documents: C1.1 Form of Offer and Acceptance 3
Supply Contract (SC3)
Between NTCSA SOC Ltd
(Reg No. 2021/539129/30)
and [Insert at award stage]
(Reg No. ___________ )
for The design, manufacture, testing and supply of
OPGW Hardware, ADSS Hardware and
miscellaneous items to NTCSA on an “as and when”
required basis for a period of 5 (five) years.
Contents: No of
pages
Part C1 Agreements & Contract Data 25
Part C2 Pricing Data 5
Part C3 Scope of Work
Supply of opgw hardware, adss hardware and miscellaneous
Items to ntcsa on an “as and when” required basis for a period of 5 (five) years.
C1.1 Form of Offer & Acceptance
Offer
The Purchaser, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:
The design, manufacture, testing and supply
Supply Contract (April 2013) 1 (If the December 2009 edition is to be used delete April 2013
and replace by December 2013)
10.1 The Purchaser is (name): NTCSA SOC Ltd (reg no: 2021/539129/30), a
state-owned company incorporated in terms of
the company laws of the Republic of South
Africa
Address Registered office at Megawatt Park, Maxwell
Drive, Sandton, Johannesburg
10.1 The Supply Manager is (name):
Address
Tel
Fax
11.2(13) The goods
Supply
Manager and Others to work
Supply Contract (SC3)
[Note to contract compiler:
Once it has been decided which securities are required for this contract delete from this file the ones
not required, revise the notes below accordingly and delete this note.]
The conditions of contract stated in the Contract Data Part 1 may include the following Options:
Option X4: Parent company guarantee
Option X13: Performance bond
These Options require a bond or guarantee “in the form set out in the Goods
Unit Quantity Rate Price
of the goods ......................................................................................... 4
2.1 Purchaser’s design ............................................................................................................................... 4
2.2 Procedure for submission and acceptance of Supplier’s design .......................................................... 4
2.3 Other requirements of the Supplier’s design ........................................................................................ 4
2.4 Use of Supplier’s design ....................................................................................................................... 4
2.5 Manufacture & fabrication ..................................................................................................................... 4
2.6 Factory acceptance testing (FAT) ........................................................................................................ 4
2.7 Other tests and inspections and commissioning in place of use .......................................................... 4
2.8 Operating manuals and maintenance schedules. ................................................
Returnable Documents: The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table, the prescribed period for CIDB proof of grading.
Sheets-
Fibre Optic
Hardware
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
1.2. Tender Data
The Tender Data makes several references to the Standard Conditions of Tender and in those instances,
the clause numbers are referenced hereunder. If the Standard Conditions of Tender are not attached to
the enquiry, then tenderers are required to download this from www.ntcsa.co.za. The “Tender Data” as
detailed herein shall take precedence over the Standard Conditions of Tender in the event of any
ambiguity or inconsistency between the two documents.
Clause Number from Standard Tender Data
Conditions of Tender
1.1 Parties The Employer is NTCSA SOC Ltd
The NTCSA Representative is:
Name: Portia Ramushu
Tel: 011 516 7628
E-mail: [email protected]
1.3 Enquiry documents The Invitation to tender number is: E3006NTCSAMWP
See the content list above for the enquiry documents.
1.4 Type of enquiry This enquiry is:
1. An open invitation to tender
1.6 NTCSA's rights to accept or The tender shall be for the whole or part of the contract.
reject any tender
The contract will be for the whole scope of work. Whole scope
denotes the whole value chain and all groups on the forecast as
issued in the tender and part denotes whole value chain and some of
the groups on the forecast as issued in the tender .
2.1 Eligibility Tenderers (whether a single company or an incorporated or
unincorporated joint venture or consortium) must meet the eligibility
criteria stated in the Tender Data. The tenderer, or any of its
principals, must not be under any restriction to do business with
NTCSA or State-Owned Companies.
Tenderers are ineligible to submit a tender if:
1. Tenderers have the nationality of a country on any international
sanctions list. A tenderer shall be found to have the nationality of
a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
2. Tenderers submit more than one tender either individually or as a
partner in a joint venture (JV) or consortium, except on an E-
Tendering system where there is a limit size (The upload size per
document is 500 megabytes and total submission is restricted to
4 gigabytes).
3. Tenders submitted by a joint venture or consortium where the
JV/consortium agreement does not explicitly state that the parties
of the JV or consortium shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms.
4. A Tenderer must not have a conflict of interest. All Tenderers
found to have a conflict of interest shall be disqualified. Prima facie
evidence that a tenderer has a conflict of interest with one or more
parties in this tendering process is:
(a) they have a controlling partner or majority shareholder in
common; or
(b) they have a relationship with each other, directly or through
common third parties, that puts them in a position to have
access to information about or influence on the tender of
another tenderer, or to influence the decisions of the Employer
regarding this bidding process;
5. Tenders signed by non- authorized persons.
6. Any tenderer that is restricted by National Treasury.
7. Any tenderer on the Tender Defaulters list.
8. A tenderer that sub-contracts 100% of the Scope of Work.
9. Flagged suppliers.
Ineligible of the flagged suppliers/tenderers will be due to the
following reasons:
a) Those suppliers implicated in serious misconduct by the Zondo
Report or the SIU pending the finalisation of supplier disciplinary
measures against these suppliers; and
b) Other suppliers implicated in serious misconduct and a breach of
the Eskom Supplier Integrity Pact by a forensic report or other
source of credible information, such as the SAPS, the NPA, the
SIU or other related source.
c) List of Restricted Suppliers and Defaulters as per PRECCA as
issued by National Treasury
The implications of this “flag” are as follows:
o No new contracts or extension of existing contracts may be
awarded to the supplier pending finalisation of supplier disciplinary
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
processes against the supplier. Where as such, the supplier’s bid
should be removed from any tender evaluation at the “eligibility” or
“compliance” assessment stage of the evaluation.
NTCSA will disqualify tenderers that are found not to have met
the eligibility criteria.
2.2 -2.5 Tender Closing The deadline for tender submission is:
Date: 10 July 2026
Time: 10h00 SAST
Tenders are uploaded via NTCSA Tender bulletin site on the
Eskom E- tendering .9 Submitting a tender
For Electronic Tender Submissions
The tenderer must upload the tender via NTCSA Tender bulletin site
on the Eskom E- tendering page. The documents need to be upload
under the folder Technical, Commercial, Financial, and other.
All documents need to be submitted in a PDF format (The upload size
per document is 500 megabytes and total submission is restricted to 4
gigabytes).
The following need to be submitted in PDF and a copy in excel format:
No Zip/condense files can be uploaded
No hard copy will be accepted
If for some reason you resubmit your tender, then the latest version of
the tender submitted will only be accepted and all previous
submission/s will be null and void.
Please ensure that the submission status is indicated as
complete.
Supplier Help Manual guide and video can be found on Eskom E-
Tendering page.
2.12 Tender Validity Period The tender validity period is 52 weeks:
NTCSA may extend the validity period for a specified additional
period. Should extension of validity be required by NTCSA,
tenderers agreeing to the request will not be required or
permitted to modify a tender. If a tenderer modifies a tender, such
a tender will be disqualified from the evaluation process.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
2.15 Site visit and/or clarification A non-compulsory clarification meeting with representatives of
meeting NTCSA will take place as follows:
Date: 11 June 2026
Time: 12h00 (SAST)
Venue: MS Teams
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/339359899658755?p=SfGoX1MTr
vPg2xwtV1
Meeting ID: 339 359 899 658 755
Passcode: F4PY3GH2
Tenderers must confirm their intention to attend with the NTCSA
Representative, stating the name, position and contact details of each
proposed attendee.
2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before
the closing time for clarification queries, which is 10 working days
before the deadline for tender submission. This includes the requests
for extension for tender closing date.
Any addenda or clarifications to the Invitation to Tender (ITT) will
be posted on the e-tender portal and the Tender Bulletin.
Tenderers must review these platforms for updates before
finalizing their bid submissions. NTCSA will not be responsible
for any disadvantages or disqualifications resulting from
Tenderers not accessing the latest ITT information.
2.22 Alternative tenders Alternative tenders are not allowed.
2.33 Cataloguing Cataloguing is applicable to provide visibility of what is being procured
by NTCSA and to enable the comparison of prices paid.
The successful tenderer may be required to provide the cataloguing
information after contract award and will have to ensure that all
materials are delivered to NTCSA labelled in line with NTCSA’s
labelling specifications. Only once a contract has been awarded to a
supplier will the supplier be required to provide the cataloguing
information per item.
2.34 Provision of Security for The following forms of security are required for this enquiry:
Performance
1.Parent Company Guarantee
or
2.Perfomamce Bond
Controlled Disclosure
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with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
The successful tenderer/s will be required to provide security of
performance , the tenderer must select a minimum of two (2) financial
institutions that it is likely to approach from the list provided of NTCSA-
approved financial institutions and the names must be submitted at
negotiation stage. Refer to the list of Acceptable Guarantors
3.4 Tender Opening For E-tendering.
There will be no public opening of tenders. Tenders will be
downloaded electronically.
3.5 Prices to be read out or not Prices will not be read out.
3.9 Basic Compliance Basic compliance with this enquiry requires a tenderer to meet all the
following requirements:
Basic compliance for this invitation to tender are:
1. Meet the eligibility criteria for a tenderer
2. Submit a complete tender with commercial, financial and
technical information
3. Submission of the mandatory commercial tender returnables
as at stipulated deadlines.
For E-Tendering, a tenderer’s failure to have submitted/uploaded
tender documents will render the tender non-responsive.
3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents or the
complete information required in mandatory documents by the
deadlines stipulated in the Tender Returnable section will be deemed
non-responsive.
3.13 Functionality requirements Functionality requirements are applicable.
The following criteria will be applicable for this transaction under
functionality criteria:
Table 3: Score Allocations-Thresholds Weightings
Criteria (Technical) (%)
Phase 1 - Compliance to NTCSA’s technical 100%
specifications in tender submissions.
Comprises of the Fibre hardware assessment.
Complete Annexure A and B.
Overall minimum threshold for qualification(s) 75%
Tenderers who do not overall minimum meet the threshold for
functionality scoring will be disqualified.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Factory assessment
A factory assessment will be conducted after contract award or at first
order placement.
3.14 Evaluation of Price Prices will be evaluated as follows:
1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity
schedule’
4. Adjusted for any other acceptable variations, deviations, or
alternative tenders submitted; and
5. Making a comparison of the Net Present Value of each
adjusted tender based on the tendered programme
(if provided) and prices, on the estimated effect of Price
Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to
uncertainty and risk, where applicable.
6. Unconditional discounts will be taken into account for
evaluation purposes.
7. Conditional discounts will not be taken into account for
evaluation purposes but will be implemented when
payment is effected.
Prices will be scored out of 90 points
3.18 Evaluation of Specific Goals Specific goals will be scored out of 10 points in accordance with the
PPPFA.
If a tenderer fails to submit evidence of its points claim for a Specific
Goal, it will not be disqualified. However, it will be awarded 0 points
for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for
the 90/10 system. NTCSA will add the score from Pricing and Specific
Goals together and rank the suppliers from the highest to the lowest.
3.2 Objective Criteria Objective criteria are applicable.
(if applicable) Please note that NTCSA may award the contract to a tenderer
other than the highest scoring if objective criteria justify the
award.
The following objective criteria apply to the enquiry:
Controlled Disclosure
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with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
a) Designation
Commodity Components Local Content Threshold
Steel Steel 100%
b) NIPP
NIPP obligation will apply only if the foreign portion is equivalent or
more than the stipulated minimum threshold of $5 million.
Suppliers will be encouraged to indicate or declare how much local
manufacturing / procurement spend amounts to in this transaction.
In an event where the foreign content does not exceed the NIPP
threshold of $5 million, the normal SDL&I targets of skills
development, subcontracting and job creation will be applied.
Or
c) Mandatory Subcontracting as condition of award
Mandatory subcontracting of a minimum of 30% shall be
applicable as a condition for contract award with the following
provisions:
award that the successful tenderer must subcontract a
minimum of 30% of the value of the contract.
3.21 Reverse e-auction Reverse e-auction is not applicable.
(if applicable).
Contractual Requirements Mandatory Contractual Requirements that must be included in all
tenders is the following:-
Additional Contractual Requirements that may be included if
applicable:
Contractual Requirements are not evaluation criteria. They will
be assessed after the evaluation and ranking of the tenders.
Proof that the tenderer recommended for award has met the
stipulated contractual requirements must be submitted prior to
contract award.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Failure to meet stipulated Contractual Requirements by the
stipulated deadlines may result in the tenderer being regarded
as non-responsive and ineligible for contract award.
Payment Terms Tenderers are requested to bear in mind NTCSA's standard
payment terms as stipulated hereunder when submitting
tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand)
including VAT, NTCSA is committed to paying Suppliers within 30
days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand)
including VAT, NTCSA is committed to paying suppliers within 60
days of receipt of undisputed invoices.
Please note:
Tenderers are requested to bear in mind NTCSA's standard payment terms as stipulated hereunder
when submitting tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
to paying Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
to paying suppliers within 60 days of receipt of undisputed invoices.
NTCSA reserves the right to negotiate with preferred bidders after a competitive bidding process
or price quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies
as this may be interpreted as subcontracting with themselves and / or using their subsidiaries for
fronting. Where a main contractor subcontracts with a subsidiary, this must be declared in its
tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following
link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means-
(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e
Company close partnership joint sole
Corporation venture proprietor
The tenderer must complete the appropriate certificate set out below for its category of
organisation. If the tenderer is a company, close corporation or joint venture, the tenderer must
attach a certified copy the document that is proof of the contents of the certificate (resolution
of the board of directors of a company, members’ resolution of a close corporation, or power
of attorney in the case of a joint venture).
Note further that the authorised representative of the tenderer will in addition be required to
sign the form at the end in addition to the relevant certificate for category of organisation.
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _
of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign
all documents in connection with this tender and any contract that may result from it on behalf
of the company. The resolution of the board is annexed to this Form.
Signed: Date:
Name: Position:
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Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority
vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is
authorised to submit this tender on behalf of the close corporation, and to sign all documents
in connection with this tender and any contract that may result from it on behalf of the close
corporation. The members’ resolution is annexed to this Form.
Signed: Date:
Name: Position:
(Member)
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _,
acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on
our behalf, and to sign all documents in connection with the tender and any contract that may
result from it on our behalf.
Name Address Signature Date
NOTE: This certificate is required to be completed and signed by the full number of
Partners necessary to commit the Partnership. Attach additional pages if more space
is required.
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Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
D. Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise
Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of the company _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint
Venture, to sign all documents in connection with the tender and any contract that may result
from it on behalf of all the members in the Joint Venture.
This authorisation is evidenced by the attached power of attorney signed by the legally
authorised signatories of all the members in the Joint Venture.
Furthermore we attach to this Form a copy of the Joint Venture Agreement which incorporates
a statement that all members in the Joint Venture are liable jointly and severally for the
execution of the contract, a term that indicates the member that will be the lead member, and
terms that indicate the ratios according to which work and payment will be divided amongst
the members.
Name of JV member Address Authorised signature,
name and capacity
Lead partner
E. Certificate for sole proprietor
I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of
the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Signed: Date:
Name: Position:
(Sole Proprietor)
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Identifier
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Effective Date July 2024
Review Date July 2027
NOTE: The table hereunder to also be fully completed by all tenderers irrespective of
the category of organisation selected and completed above.
Name of tenderer:
Full names of authorised signatory:
Designation and capacity:
Signature of authorised signatory
Date of signature:
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Effective Date July 2024
Review Date July 2027
Annexure b
Acknowledgement form
We are in receipt of the Invitation to Tender from NTCSA SOC Ltd and the following
addenda issued by NTCSA:
We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender Content List, and that each document is
complete.
Or: Incorrect or incomplete for the following reasons:
Cataloguing Acknowledgement:
Please select the relevant statement by ticking the appropriate box below:
1. We agree to provide the cataloguing information as described in the enquiry
2. We have already supplied NTCSA with the cataloguing information pertaining to this
enquiry in a previous contract/order [insert previous contract/order number]
__________
3. We do not intend to provide the required cataloguing information for the reasons
stated hereunder:
4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment
Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position
to supply cataloguing information for items. We attach the letter from the OEM
confirming its position.
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with the user to ensure it is in line with the authorized version on the system. No part of this document may be
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Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Invitation to Tender No: ____________________
Name of Tenderer: ___________ _ _
Country of registration: _______________________________________
Full names of contact person: __________________________________
Contact details:
Tel (landline):
Cell phone:
e-mail address:
Name of tenderer:
Full names of authorised signatory:
Returnable Documents:
________________________________________________________________________________
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No specific requirements found
Returnable Documents:
Item Criteria Score Actual Comments
2.1 Compliance with drawings 183
listed (ANNEX N.1) check
number
Subtotal 183 0
Threshold 137.25
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Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Annex B – Hardware Score Sheet for ADSS Hardware
Annex b- adss
Hardware score
Sheet
ADSS hardware
Gatekeepers
Item Criteria Comply Comments
1.1 Drawings of assemblies to be
provided for ADSS cable in
English.
Use information submitted for
Annex n.2 To complete
ADSS hardware Desktop
Item Criteria Score Actual Comments
2.1 Compliance with drawings 10
listed (ANNEX N.2)
Subtotal 10 0
Threshold 7.5
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Optic hardware
Revision: 3
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Annex C – Factory Assessment Sheets-Fibre Optic Hardware-Desktop
Factory assessment for fibre cable hardware-Desktop.
Item Criteria Score
Ability to manufacture complete assemblies including all shackles,
yokes and other hardware components that make up the assemblies.
Evidence that complete assemblies can be supplied. Documents or
company catalogue to be submitted to verify this aspect. If some
components are outsourced, need to assess these sub-contractors.
Assessment can be evaluation of documents and sample for that 1 3
component or an actual factory assessment where that component
is made.
1) Manufacture of complete assemblies-1
2) Company catalogues for hardware-1
3) Assessments of sub-contractors-1
Ability to manufacture complete assemblies for various KA rating for
OPGW. OPGW ratings from 5kA to 21kA. (5kA, 10kA, 12kA, 16kA,
18kA and 21kA). One point for every kA cable.
1) Suspension assemblies-insulated and non-insulated for self-
supporting and cross rope towers- 4 assemblies (0.125 points
2 6 per assembly).
2) Strain assemblies- insulated and non-insulated for self-
supporting towers- 2 assemblies-(0.125 points per assembly).
3) Down lead clamps-insulated and non-insulated- 2 types-(0.125
points per assembly).
Ability to manufacture complete assemblies for various KN rating for
3 OPGW. OPGW UTS ratings from 60KN and above. 2
1) Ratings of individual items to meet criteria
Confirm that manufacturing, design and testing will be in accordance
to SANS IEC 61284:1997 and Eskom hardware specification-240-
4 2
60777474. Letter stating this aspect to be submitted, as well as
company policies stating this requirement.
Show evidence of Type testing on each individual item, in
accordance to SANS IEC 61284: 1997 and relevant Eskom product
specification -240-60777474. Tenderer to provide a list of
5 components with relevant type test reports – limit list to following 2
components
1) Components used in suspension assemblies for OPGW
2) Components used in strain assemblies for OPGW
Show evidence of Production testing in accordance to SANS IEC
61284: 1997 and relevant Eskom product specification-240-
60777474. For this tender, documents showing that the above
6 requirements can be met. Testing facilities and documents to be 2
assessed. (Production tests are done during manufacture of a certain
order, samples removed and tested to verify order). Provide generic
Production test procedures/ check sheets used and ITP’s.
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Optic hardware
Revision: 3
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Item Criteria Score
7 Raw material incoming assessment, testing and storage. 3
Factory walk down to confirm that tenderer has required equipment,
8 staff and associated facilities to produce FORGED components. E.g. 3
shackles, thimbles, load bearing items out of steel.
Factory walk down to confirm that tenderer has required equipment,
9 staff and associated facilities to produce CAST components. E.g., 3
suspension clamps, down lead clamps, etc.
Factory walk down to confirm that tenderer has required equipment,
10 staff and associated facilities to produce PLATE components. E.g., 3
extension links, yoke plates, sag adjusters.
Factory walk down to confirm that tenderer has required equipment,
staff and associated facilities to produce WIRE components. E.g.,
11 3
strain dead ends, armour rods, earth bonds, current transfer
connections etc.
Factory walk down to confirm that tenderer has required equipment,
staff and associated facilities to produce Non-metallic components.
12 3
EG- rubber inserts for the suspension clamps, inserts for vibration
dampers.
Factory walk down to confirm that tenderer has required equipment,
13 3
staff and associated facilities to produce Vibration dampers.
Factory walk down to confirm that tenderer has required equipment,
14 staff and associated facilities to produce Slack brackets, joint boxes, 3
etc. other items not covered above.
Can provide typical packaging details of items after manufacture,
15 2
treatment of wooden crates etc. if applicable.
16 Marking on packaging as per Eskom requirements 1
17 Handling and storage requirements of products. 2
Capacity and capability of manufacturing plant- look at monthly
18 2
output capacity and what is their current capabilities.
19 Final product storage facilities within factory before dispatch 2
20 Requirements for having spares available. 2
Workshop Practice
21 Housekeeping- cleanliness of factory 1
22 Control of scrap material 2
Design Practices and Application
Design criteria basis and guidelines- demonstrate design capabilities
23 1
for existing and new item.
Design process flow- steps followed to finalise a design of
24 1
components
25 Interface with procurement and manufacturing during design stage 2
26 Design tools and competence- software and hardware 1
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Optic hardware
Revision: 3
Page:
Item Criteria Score
27 Design Technology Backup- safekeeping of designs 1
Research and Development capabilities- keeping up with new
28 1
technologies.
Testing Facility and Practices
29 Calibration of testing equipment 3
30 Test capabilities- equipment range and sizes. 3
31 Competence of technicians- qualifications and experience 3
32 Testing procedures alignment with IEC 3
33 Quality and availability of test reports 3
Total Score 80
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Optic hardware
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Page:
Annex D.1 - OPGW Hardware Requirements
OPGW HARDWARE CRITERIA Score
Item description
Insulated Strain Assembly
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. Preformed strain assembly 3
3. Thimble.
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Non-Insulated Strain Assembly
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN
1. Material types specified for hardware
Material types 2. Preformed strain assembly 3
3. Thimble.
Drawing number 1. Supplier drawing provided for assembly. 1
Non-Insulated Suspension
Assembly
AGS clamp 1. Neoprene insert 1
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Optic hardware
Revision: 3
Page:
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Suspension Assembly
AGS clamp 1. Neoprene insert 1
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number 1. Supplier drawing provided for assembly. 1
Non-Insulated Strain Assembly for
Joint
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 4 3. Thimble.
4. Current transfer saddles
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Optic hardware
Revision: 3
Page:
Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Strain Assembly for Joint
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 4 3. Thimble.
4. Current transfer saddles
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Assembly for cross rope towers.-
Insulated (With post insulator)
AGS clamp 1. Neoprene insert 1
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
1. Relevant dimensions (diameter + hole positions)
2. Material type
3. Creepage
Insulator dimensions and strength 6 4. End fitting descriptions
5. Type of arcing horn.
6. Specified cantilever load
Drawing number 1. Supplier drawing provided for assembly. 1
Assembly for cross rope towers -
Non-Insulated (Same as non- 1. Longer bolts and spacers provided. 2. Drawing
insulated suspension but with long provided.
bolts and spacers)
Non-Insulated assembly for
conversion of suspension tower to
non-insulated joint position
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Optic hardware
Revision: 3
Page:
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 3. Thimble. 5
4. Current transfer saddles
5. Yoke plate
Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Assembly for conversion
of suspension tower to insulated
joint position.
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 3. Thimble. 5
4. Current transfer saddles
5. Yoke Plate
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Vibration dampers - Stockbridge
preformed type.
Clamping mechanism Must be of non-bolted type 1
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Optic hardware
Revision: 3
Page:
Material Suitable material to avoid galvanic corrosion 1
Joint boxes insulated
1. Must be capable of multiple re-entries without damage
Entry ports to sealing mechanism. 2
2. 4 x entry ports and must be re-sealable.
Swivel Seats on attachment bracket 1. To avoid damaging tower steelwork 1
1. High quality aluminium alloy or stainless steel - must be
Material non-corrosive. 2
2. Base plate and casing to be of the same material
1. Easy to open and close without the need for
Opening and Closing 1 specialised tools
1. 2 x disposable plugs for temporary protection of cable
ports
Plugs 2 2. Minimum of 2 x aluminium plugs to seal unused cable
ports
1. Ensure that the joint box is water-tight, pressure-tight
and able to be opened when needed.
Sealing 2 2. Four compression glands and associated adapters
required.
1. Minimum of one fan-out tray + multiple organiser trays.
2. Each tray to accommodate a minimum of 12 fibres +
Splice trays spare fibre length. 4
3. 4 x transportation tubes per tray.
4. Trays must allow for minimum bending radius of 45mm
1. Shall allow mechanical fastening of different sizes of
Strain relief clamping bracket 1 the optical fibre cable in the enclosure
1. Length
Insulator dimensions and strength 2. Material type 3
3. Creepage
Joint boxes non-insulated
1. Must be capable of multiple re-entries without damage
Entry ports to sealing mechanism. 2
2. 4 x entry ports and must be re-sealable.
Swivel Seats on attachment bracket 1. To avoid damaging tower steelwork 1
1. High quality aluminium alloy or stainless steel - must be
Material non-corrosive. 2
2. Base plate and casing to be of the same material
1. Easy to open and close without the need for
Opening and Closing 1 specialised tools
1. 2 x disposable plugs for temporary protection of cable
ports
Plugs 2 2. Minimum of 2 x aluminium plugs to seal unused cable
ports
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Optic hardware
Revision: 3
Page:
1. Ensure that the joint box is water-tight, pressure-tight
and able to be opened when needed.
Sealing 2 2. Four compression glands and associated adapters
required.
1. Minimum of one fan-out tray + multiple organiser trays.
2. Each tray to accommodate a minimum of 12 fibres +
Splice trays spare fibre length. 4
3. 4 x transportation tubes per tray.
4. Trays must allow for minimum bending radius of 45mm
1. Shall allow mechanical fastening of different sizes of
Strain relief clamping bracket 1 the optical fibre cable in the enclosure
Down lead clamps insulated
Interchangeability 1. Must be able to attach to any tower steel member size 1
1. No galvanic corrosion to be induced between clamp
Material 1 and tower steelwork
Swivel Seats 1. Damage to tower galvanising to be avoided 1
1. Length
Insulator 2. Material type 3
3. Creepage
Down lead clamps non-insulated
Interchangeability 1. Must be able to attach to any tower steel member size 1
1. No galvanic corrosion to be induced between clamp
Material 1 and tower steelwork
Swivel Seats 1. Damage to tower galvanising to be avoided 1
Individual Suspension Unit detail
1. Catalogue of suspension unit sizes to cater for different
Range of suspension units 1 OPGW sizes ranging from 9mm to approximately 22mm
Individual Dead-end Unit detail
1. Catalogue of preformed dead-end unit sizes to cater for
Range of preformed dead-end units different OPGW sizes ranging from 9mm to 1
approximately 22mm
Earth bond
1. Catalogue of earth bond sizes to cater for different
Range of earth bonds 1 OPGW ratings ranging from 5kA to 21kA
Manufacturing plant details
Details of Manufacturing premises, Provide information regarding manufacturing plant
location, staff and equipment, testing address, staff details and equipment & testing facilities 1
facilities, manufacturing lead times. including manufacturing lead times.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Annex D.2 – ADSS Hardware Requirements
ADSS HARDWARE CRITERIA Score
Item description
Tension Assembly As per NRS 078-2: 2005, section 4.4.5 a
Drawing provided 2
Suspension assembly As per NRS 078-2: 2005, section 4.4.5 b
Drawing provided 2
Aeolian vibration dampers As per NRS 078-2: 2005, section 4.4.5 c
Drawing provided 2
Clamps As per NRS 078-2: 2005, section 4.4.5 d
Drawing provided 2
Splicing enclosures As per NRS 078-2: 2005, section 4.4.5 e
Drawing provided 2
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Returnable Documents:
Supplier Quality Management: Specification Unique Identifier: 240-105658000
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
implementation, and maintenance of a quality management system (QMS) that conforms to the
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
inspection, hold points, surveillances, witnesses, reviews and verifications.
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
Title: Supplier Quality Management: Document Identifier: 240-105658000
Functional Area: Quality Management
Quality Quality Manager Quality Risk and
Returnable Documents:
Section 1: Specific Goals
A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for
the tender. The points scored for the specific goal must be added to the points scored for price
tenderer scoring the highest points.
B-BBEE Status Level of Number of points Number of points
Contributor (90/10 system) (80/20 system)
NB: The following documents are required to claim preference points,
Tenderer failing to provide documentation for the allocation of preference points will
supply of OPGW
Hardware, ADSS Hardware and Miscellaneous items on an
“as and when” required basis for a period of 5 (five) years
for NTCSA.
Duration of the Project
Microsoft teams meeting join: https://teams.microsoft.com/meet/339359899658755?p=SfGoX1MTrvPg2xwtV1 Meeting ID: 339 359 899 658 755 passcode: f4py3gh2
Request for Bid(Open-Tender)
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Commercial and Finance.zip
Date & Time
Friday, 10 July 2026 - 10:00
Venue
https://teams.microsoft.com/meet/339359899658755?p=SfGoX1MTrvPg2xwtV1
02 Jun
2026
Tender Published
Tender was published
10 Jul
2026
Closing Date
Tender closing date
Median Estimate
R 7 033 231
Range
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Learn how to submit a winning bid with these related articles
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💡 Want more tendering tips and strategies?
Explore Our BlogA.9 Performance Evaluation (monitoring, measurement, analysis and evaluation) 1
SECTION A score 11 0
The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: (Yes=1),(No=0) & (N/A) Actual Score
B.8 Environment ambient Air Quality (i.e., Dust Control/ Management) N/A N/A 20%
Section B Score 10 0
(Yes=1),(No=0) & (N/A) Actual Score
Section C Score 5 0
The Contractor / Service Provider shall provide objective evidence of documented but not limited to: (Yes=1),(No=0) & (N/A) Actual score 20%
Section D Score 0 0
Payment Terms: payment certificate from the Supply Manager in terms of core
clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the
Purchaser's procedures stated in the Goods Information, showing the amount due for payment
equal to that stated in the payment certificate.
Z7.2 If the Supplier does not provide a tax invoice in the form and by t
C1.1 Form of Offer and Acceptance 3
No specific requirements found
B-BBEE Details: deemed to be jointly
and severally liable to the Purchaser for the performance of this contract.
Z2.2 Unless already notified to the Purchaser, the persons or organisations notify the Supply
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Supplier on their behalf.
Z2.3 The Supplier does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Purchaser having
been given to the Supplier in writing.
Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status
Part c1: agreements and contract data c1.2A Sc3 contract data part 1
NTCSA SOC Ltd CONTRACT NO. _________
The design, manufacture, testing and supply of opgw hardware, adss hardware and miscellaneous
Items to ntcsa on an “as and when” required basis for a period of 5 (five) years.
Z3.1 Where a change in the Supplier’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Supplier’s B-BBEE status, the
Supplier notifies the Purchaser within seven days of the change.
Z3.2 The Supplier is required to submit an updated verification certificate and necessary supporting
documentation confirming the change in his B-BBEE status to the Supply Manager within thirty
days of the notification or as otherwise instructed by the Supply Manager.
Z3.3 Where, as a result, the Supplier’s B-BBEE status has decreased since the Contract Date the
Purchaser may either re-negotiate this contract or alternatively, terminate the Supplier’s
obligation to Provide the Goods and Services.
Z3.4 Failure by the Supplier to notify the Purchaser of a change in its B-BBEE status may constitute
a reason for termination. If t
{"name":null,"email":null,"phone":null,"department":null,"address":"n the conditions of contract identified in"}
Supply Contract (SC3)
Between NTCSA SOC Ltd
(Reg No. 2021/539129/30)
and [Insert at award stage]
(Reg No. ___________ )
for The design, manufacture, testing and supply of
OPGW Hardware, ADSS Hardware and
miscellaneous items to NTCSA on an “as and when”
required basis for a period of 5 (five) years.
Contents: No of
pages
Part C1 Agreements & Contract Data 25
Part C2 Pricing Data 5
Part C3 Scope of Work
Supply of opgw hardware, adss hardware and miscellaneous
Items to ntcsa on an “as and when” required basis for a period of 5 (five) years.
C1.1 Form of Offer & Acceptance
Offer
The Purchaser, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:
The design, manufacture, testing and supply
Supply Contract (April 2013) 1 (If the December 2009 edition is to be used delete April 2013
and replace by December 2013)
10.1 The Purchaser is (name): NTCSA SOC Ltd (reg no: 2021/539129/30), a
state-owned company incorporated in terms of
the company laws of the Republic of South
Africa
Address Registered office at Megawatt Park, Maxwell
Drive, Sandton, Johannesburg
10.1 The Supply Manager is (name):
Address
Tel
Fax
11.2(13) The goods
Supply
Manager and Others to work
Supply Contract (SC3)
[Note to contract compiler:
Once it has been decided which securities are required for this contract delete from this file the ones
not required, revise the notes below accordingly and delete this note.]
The conditions of contract stated in the Contract Data Part 1 may include the following Options:
Option X4: Parent company guarantee
Option X13: Performance bond
These Options require a bond or guarantee “in the form set out in the Goods
Unit Quantity Rate Price
of the goods ......................................................................................... 4
2.1 Purchaser’s design ............................................................................................................................... 4
2.2 Procedure for submission and acceptance of Supplier’s design .......................................................... 4
2.3 Other requirements of the Supplier’s design ........................................................................................ 4
2.4 Use of Supplier’s design ....................................................................................................................... 4
2.5 Manufacture & fabrication ..................................................................................................................... 4
2.6 Factory acceptance testing (FAT) ........................................................................................................ 4
2.7 Other tests and inspections and commissioning in place of use .......................................................... 4
2.8 Operating manuals and maintenance schedules. ................................................
Annexure Attached Returnable Tender (disqualifiable)* Returnable Tender disqualifiable) Returnable prior Award.
1.1.1 Basic Compliance √
Electronic copy of the tender in a PDF format.
The price list needs to be submitted in PDF
and a copy in excel format (The upload size
per document is 500 megabytes and total
submission is restricted to 4 gigabytes)
1.1.2 *Authorisation Form Annexure A Y √
1.1.3 *Acknowledgement form Annexure B Y √
1.1.4 *Tenderer’s particulars Annexure C Y √
1.1.5 *Integrity Declaration Form Annexure D Y √
(refer to www.ntcsa.co.za for the Supplier
Integrity Pact that suppliers are required to
download and read)
1.1.6 *CPA Requirements for Local Annexure E Y √
Goods/Services
[Note: If not submitted, tenderers will not
be disqualified however prices will be
evaluated as fixed and firm, and the
contract price will be treated as fixed and
firm for the entire duration of the contract.]
NB: Refer to pricing schedule tab 5.1.2
CPA Formula
1.1.7 *CPA(IG) for Foreign Goods/Services (if Annexure F Y √
applicable)
[Note: If not submitted, tenderers will not
be disqualified however prices will be
evaluated as fixed and firm, and the
contract price will
Construction All Risks Contract Works
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred “Ref No”
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
10. Click on “Create New Submission” button to submit required Tender documents
11. Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
12. To submit tender documents, click on “Add file” button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
17. Click on “Finalise and Close Submission” button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on “My Submissions” menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Construction Bank
Danske Bank A/S
Hollard Insurance
IDC
ING Bank NV
Macquarie Bank Ltd
Mizuho Bank Ltd
Mizuho Corporate Bank Ltd
SACE SpA
Santam Limited
Siemens Financial Services
supply of OPGW Hardware, ADSS
Hardware and miscellaneous items to NTCSA on an “as and when” required basis for
a period of 5 (five) years. (“the Project
Cell C3: The design, manufacture, testing and supply of OPGW Hardware, ADSS Hardware and Miscellaneous items to NTCSA on an “as and when” required basis for a period of 5 (five) years for NTCSA
Payment Terms: Payment Terms Tenderers are requested to bear in mind NTCSA's standard
payment terms as stipulated hereunder when submitting
tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand)
including VAT, NTCSA is committed to paying Suppliers within 30
days of receipt of undisputed invoices.
For contracts valued
tax compliance is
tax compliance status ___________________
tax compliance certificate as
CSD number)
CSD Registration (CSD number/CSD Report)
CSD registration
CSD number
Central Supplier Database (CSD), please provide your supplier registration number with
joint venture agreement confirming the
joint venture agreement
Joint Venture Agreement which incorporates
power of attorney in the case of a joint venture)
power of attorney signed by the legally
The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table
the prescribed period for CIDB proof of grading.
Overall minimum threshold for qualification(s) 75%
Insufficient searchable text - AI extraction recommended
No specific requirements found
CSD number to gain access to
CSD report or as per certificate/affidavit provided
CSD number/CSD report) must be provided at the closing date and time for
CSD number or B-BBEE certificate/affidavit will need to be
Points Allocation: 10 points
B-BBEE Details: s the right to negotiate with preferred bidders after a competitive bidding process
or price quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies
as this may be interpreted as subcontracting with themselves and / or using their subsidiaries for
fronting. Where a main contractor subcontracts with a subsidiary, this must be declared in its
tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following
link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means-
(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e
Company close partnership joint sole
Corporation venture proprietor
The tende
Point Allocation Breakdown
{"closingDate":"02 June 2026","closingTime":"10h00","briefingSession":"{\"date\":\"11 June 2026\",\"time\":\"12h00\",\"venue\":\"ion A non-compulsory clarification meeting with representatives of\",\"is_compulsory\":true}"}
{"name":"MS Teams","email":null,"phone":null,"department":null,"address":"ions of Tender"}
Annexure Attached Returnable Tender (disqualifiable)* Returnable Tender disqualifiable) Returnable prior Award.
1.1.1 Basic Compliance √
Electronic copy of the tender in a PDF format.
The price list needs to be submitted in PDF
and a copy in excel format (The upload size
per document is 500 megabytes and total
submission is restricted to 4 gigabytes)
1.1.2 *Authorisation Form Annexure A Y √
1.1.3 *Acknowledgement form Annexure B Y √
1.1.4 *Tenderer’s particulars Annexure C Y √
1.1.5 *Integrity Declaration Form Annexure D Y √
(refer to www.ntcsa.co.za for the Supplier
Integrity Pact that suppliers are required to
download and read)
1.1.6 *CPA Requirements for Local Annexure E Y √
Goods/Services
[Note: If not submitted, tenderers will not
be disqualified however prices will be
evaluated as fixed and firm, and the
contract price will be treated as fixed and
firm for the entire duration of the contract.]
NB: Refer to pricing schedule tab 5.1.2
CPA Formula
1.1.7 *CPA(IG) for Foreign Goods/Services (if Annexure F Y √
applicable)
[Note: If not submitted, tenderers will not
be disqualified however prices will be
evaluated as fixed and firm, and the
contract price will
Construction All Risks Contract Works
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
© 2023 Eskom of 19
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Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
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Proprietary and Confidential
Eskom eTendering System
User Manual
5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred “Ref No”
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
10. Click on “Create New Submission” button to submit required Tender documents
11. Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
12. To submit tender documents, click on “Add file” button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
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Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
17. Click on “Finalise and Close Submission” button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on “My Submissions” menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
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Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Construction Bank
Danske Bank A/S
Hollard Insurance
IDC
ING Bank NV
Macquarie Bank Ltd
Mizuho Bank Ltd
Mizuho Corporate Bank Ltd
SACE SpA
Santam Limited
Siemens Financial Services
supply of OPGW Hardware, ADSS
Hardware and miscellaneous items to NTCSA on an “as and when” required basis for
a period of 5 (five) years. (“the Project
Cell C3: The design, manufacture, testing and supply of OPGW Hardware, ADSS Hardware and Miscellaneous items to NTCSA on an “as and when” required basis for a period of 5 (five) years for NTCSA
Sheets-
Fibre Optic
Hardware
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
1.2. Tender Data
The Tender Data makes several references to the Standard Conditions of Tender and in those instances,
the clause numbers are referenced hereunder. If the Standard Conditions of Tender are not attached to
the enquiry, then tenderers are required to download this from www.ntcsa.co.za. The “Tender Data” as
detailed herein shall take precedence over the Standard Conditions of Tender in the event of any
ambiguity or inconsistency between the two documents.
Clause Number from Standard Tender Data
Conditions of Tender
1.1 Parties The Employer is NTCSA SOC Ltd
The NTCSA Representative is:
Name: Portia Ramushu
Tel: 011 516 7628
E-mail: [email protected]
1.3 Enquiry documents The Invitation to tender number is: E3006NTCSAMWP
See the content list above for the enquiry documents.
1.4 Type of enquiry This enquiry is:
1. An open invitation to tender
1.6 NTCSA's rights to accept or The tender shall be for the whole or part of the contract.
reject any tender
The contract will be for the whole scope of work. Whole scope
denotes the whole value chain and all groups on the forecast as
issued in the tender and part denotes whole value chain and some of
the groups on the forecast as issued in the tender .
2.1 Eligibility Tenderers (whether a single company or an incorporated or
unincorporated joint venture or consortium) must meet the eligibility
criteria stated in the Tender Data. The tenderer, or any of its
principals, must not be under any restriction to do business with
NTCSA or State-Owned Companies.
Tenderers are ineligible to submit a tender if:
1. Tenderers have the nationality of a country on any international
sanctions list. A tenderer shall be found to have the nationality of
a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
2. Tenderers submit more than one tender either individually or as a
partner in a joint venture (JV) or consortium, except on an E-
Tendering system where there is a limit size (The upload size per
document is 500 megabytes and total submission is restricted to
4 gigabytes).
3. Tenders submitted by a joint venture or consortium where the
JV/consortium agreement does not explicitly state that the parties
of the JV or consortium shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms.
4. A Tenderer must not have a conflict of interest. All Tenderers
found to have a conflict of interest shall be disqualified. Prima facie
evidence that a tenderer has a conflict of interest with one or more
parties in this tendering process is:
(a) they have a controlling partner or majority shareholder in
common; or
(b) they have a relationship with each other, directly or through
common third parties, that puts them in a position to have
access to information about or influence on the tender of
another tenderer, or to influence the decisions of the Employer
regarding this bidding process;
5. Tenders signed by non- authorized persons.
6. Any tenderer that is restricted by National Treasury.
7. Any tenderer on the Tender Defaulters list.
8. A tenderer that sub-contracts 100% of the Scope of Work.
9. Flagged suppliers.
Ineligible of the flagged suppliers/tenderers will be due to the
following reasons:
a) Those suppliers implicated in serious misconduct by the Zondo
Report or the SIU pending the finalisation of supplier disciplinary
measures against these suppliers; and
b) Other suppliers implicated in serious misconduct and a breach of
the Eskom Supplier Integrity Pact by a forensic report or other
source of credible information, such as the SAPS, the NPA, the
SIU or other related source.
c) List of Restricted Suppliers and Defaulters as per PRECCA as
issued by National Treasury
The implications of this “flag” are as follows:
o No new contracts or extension of existing contracts may be
awarded to the supplier pending finalisation of supplier disciplinary
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
processes against the supplier. Where as such, the supplier’s bid
should be removed from any tender evaluation at the “eligibility” or
“compliance” assessment stage of the evaluation.
NTCSA will disqualify tenderers that are found not to have met
the eligibility criteria.
2.2 -2.5 Tender Closing The deadline for tender submission is:
Date: 10 July 2026
Time: 10h00 SAST
Tenders are uploaded via NTCSA Tender bulletin site on the
Eskom E- tendering .9 Submitting a tender
For Electronic Tender Submissions
The tenderer must upload the tender via NTCSA Tender bulletin site
on the Eskom E- tendering page. The documents need to be upload
under the folder Technical, Commercial, Financial, and other.
All documents need to be submitted in a PDF format (The upload size
per document is 500 megabytes and total submission is restricted to 4
gigabytes).
The following need to be submitted in PDF and a copy in excel format:
No Zip/condense files can be uploaded
No hard copy will be accepted
If for some reason you resubmit your tender, then the latest version of
the tender submitted will only be accepted and all previous
submission/s will be null and void.
Please ensure that the submission status is indicated as
complete.
Supplier Help Manual guide and video can be found on Eskom E-
Tendering page.
2.12 Tender Validity Period The tender validity period is 52 weeks:
NTCSA may extend the validity period for a specified additional
period. Should extension of validity be required by NTCSA,
tenderers agreeing to the request will not be required or
permitted to modify a tender. If a tenderer modifies a tender, such
a tender will be disqualified from the evaluation process.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
2.15 Site visit and/or clarification A non-compulsory clarification meeting with representatives of
meeting NTCSA will take place as follows:
Date: 11 June 2026
Time: 12h00 (SAST)
Venue: MS Teams
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/339359899658755?p=SfGoX1MTr
vPg2xwtV1
Meeting ID: 339 359 899 658 755
Passcode: F4PY3GH2
Tenderers must confirm their intention to attend with the NTCSA
Representative, stating the name, position and contact details of each
proposed attendee.
2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before
the closing time for clarification queries, which is 10 working days
before the deadline for tender submission. This includes the requests
for extension for tender closing date.
Any addenda or clarifications to the Invitation to Tender (ITT) will
be posted on the e-tender portal and the Tender Bulletin.
Tenderers must review these platforms for updates before
finalizing their bid submissions. NTCSA will not be responsible
for any disadvantages or disqualifications resulting from
Tenderers not accessing the latest ITT information.
2.22 Alternative tenders Alternative tenders are not allowed.
2.33 Cataloguing Cataloguing is applicable to provide visibility of what is being procured
by NTCSA and to enable the comparison of prices paid.
The successful tenderer may be required to provide the cataloguing
information after contract award and will have to ensure that all
materials are delivered to NTCSA labelled in line with NTCSA’s
labelling specifications. Only once a contract has been awarded to a
supplier will the supplier be required to provide the cataloguing
information per item.
2.34 Provision of Security for The following forms of security are required for this enquiry:
Performance
1.Parent Company Guarantee
or
2.Perfomamce Bond
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
The successful tenderer/s will be required to provide security of
performance , the tenderer must select a minimum of two (2) financial
institutions that it is likely to approach from the list provided of NTCSA-
approved financial institutions and the names must be submitted at
negotiation stage. Refer to the list of Acceptable Guarantors
3.4 Tender Opening For E-tendering.
There will be no public opening of tenders. Tenders will be
downloaded electronically.
3.5 Prices to be read out or not Prices will not be read out.
3.9 Basic Compliance Basic compliance with this enquiry requires a tenderer to meet all the
following requirements:
Basic compliance for this invitation to tender are:
1. Meet the eligibility criteria for a tenderer
2. Submit a complete tender with commercial, financial and
technical information
3. Submission of the mandatory commercial tender returnables
as at stipulated deadlines.
For E-Tendering, a tenderer’s failure to have submitted/uploaded
tender documents will render the tender non-responsive.
3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents or the
complete information required in mandatory documents by the
deadlines stipulated in the Tender Returnable section will be deemed
non-responsive.
3.13 Functionality requirements Functionality requirements are applicable.
The following criteria will be applicable for this transaction under
functionality criteria:
Table 3: Score Allocations-Thresholds Weightings
Criteria (Technical) (%)
Phase 1 - Compliance to NTCSA’s technical 100%
specifications in tender submissions.
Comprises of the Fibre hardware assessment.
Complete Annexure A and B.
Overall minimum threshold for qualification(s) 75%
Tenderers who do not overall minimum meet the threshold for
functionality scoring will be disqualified.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
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Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Factory assessment
A factory assessment will be conducted after contract award or at first
order placement.
3.14 Evaluation of Price Prices will be evaluated as follows:
1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity
schedule’
4. Adjusted for any other acceptable variations, deviations, or
alternative tenders submitted; and
5. Making a comparison of the Net Present Value of each
adjusted tender based on the tendered programme
(if provided) and prices, on the estimated effect of Price
Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to
uncertainty and risk, where applicable.
6. Unconditional discounts will be taken into account for
evaluation purposes.
7. Conditional discounts will not be taken into account for
evaluation purposes but will be implemented when
payment is effected.
Prices will be scored out of 90 points
3.18 Evaluation of Specific Goals Specific goals will be scored out of 10 points in accordance with the
PPPFA.
If a tenderer fails to submit evidence of its points claim for a Specific
Goal, it will not be disqualified. However, it will be awarded 0 points
for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for
the 90/10 system. NTCSA will add the score from Pricing and Specific
Goals together and rank the suppliers from the highest to the lowest.
3.2 Objective Criteria Objective criteria are applicable.
(if applicable) Please note that NTCSA may award the contract to a tenderer
other than the highest scoring if objective criteria justify the
award.
The following objective criteria apply to the enquiry:
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
a) Designation
Commodity Components Local Content Threshold
Steel Steel 100%
b) NIPP
NIPP obligation will apply only if the foreign portion is equivalent or
more than the stipulated minimum threshold of $5 million.
Suppliers will be encouraged to indicate or declare how much local
manufacturing / procurement spend amounts to in this transaction.
In an event where the foreign content does not exceed the NIPP
threshold of $5 million, the normal SDL&I targets of skills
development, subcontracting and job creation will be applied.
Or
c) Mandatory Subcontracting as condition of award
Mandatory subcontracting of a minimum of 30% shall be
applicable as a condition for contract award with the following
provisions:
award that the successful tenderer must subcontract a
minimum of 30% of the value of the contract.
3.21 Reverse e-auction Reverse e-auction is not applicable.
(if applicable).
Contractual Requirements Mandatory Contractual Requirements that must be included in all
tenders is the following:-
Additional Contractual Requirements that may be included if
applicable:
Contractual Requirements are not evaluation criteria. They will
be assessed after the evaluation and ranking of the tenders.
Proof that the tenderer recommended for award has met the
stipulated contractual requirements must be submitted prior to
contract award.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Failure to meet stipulated Contractual Requirements by the
stipulated deadlines may result in the tenderer being regarded
as non-responsive and ineligible for contract award.
Payment Terms Tenderers are requested to bear in mind NTCSA's standard
payment terms as stipulated hereunder when submitting
tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand)
including VAT, NTCSA is committed to paying Suppliers within 30
days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand)
including VAT, NTCSA is committed to paying suppliers within 60
days of receipt of undisputed invoices.
Please note:
Tenderers are requested to bear in mind NTCSA's standard payment terms as stipulated hereunder
when submitting tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
to paying Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
to paying suppliers within 60 days of receipt of undisputed invoices.
NTCSA reserves the right to negotiate with preferred bidders after a competitive bidding process
or price quotations should the tendered prices not be market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies
as this may be interpreted as subcontracting with themselves and / or using their subsidiaries for
fronting. Where a main contractor subcontracts with a subsidiary, this must be declared in its
tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following
link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means-
(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e
Company close partnership joint sole
Corporation venture proprietor
The tenderer must complete the appropriate certificate set out below for its category of
organisation. If the tenderer is a company, close corporation or joint venture, the tenderer must
attach a certified copy the document that is proof of the contents of the certificate (resolution
of the board of directors of a company, members’ resolution of a close corporation, or power
of attorney in the case of a joint venture).
Note further that the authorised representative of the tenderer will in addition be required to
sign the form at the end in addition to the relevant certificate for category of organisation.
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _
of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign
all documents in connection with this tender and any contract that may result from it on behalf
of the company. The resolution of the board is annexed to this Form.
Signed: Date:
Name: Position:
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
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File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority
vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is
authorised to submit this tender on behalf of the close corporation, and to sign all documents
in connection with this tender and any contract that may result from it on behalf of the close
corporation. The members’ resolution is annexed to this Form.
Signed: Date:
Name: Position:
(Member)
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _,
acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on
our behalf, and to sign all documents in connection with the tender and any contract that may
result from it on our behalf.
Name Address Signature Date
NOTE: This certificate is required to be completed and signed by the full number of
Partners necessary to commit the Partnership. Attach additional pages if more space
is required.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
D. Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise
Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of the company _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint
Venture, to sign all documents in connection with the tender and any contract that may result
from it on behalf of all the members in the Joint Venture.
This authorisation is evidenced by the attached power of attorney signed by the legally
authorised signatories of all the members in the Joint Venture.
Furthermore we attach to this Form a copy of the Joint Venture Agreement which incorporates
a statement that all members in the Joint Venture are liable jointly and severally for the
execution of the contract, a term that indicates the member that will be the lead member, and
terms that indicate the ratios according to which work and payment will be divided amongst
the members.
Name of JV member Address Authorised signature,
name and capacity
Lead partner
E. Certificate for sole proprietor
I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of
the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Signed: Date:
Name: Position:
(Sole Proprietor)
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
NOTE: The table hereunder to also be fully completed by all tenderers irrespective of
the category of organisation selected and completed above.
Name of tenderer:
Full names of authorised signatory:
Designation and capacity:
Signature of authorised signatory
Date of signature:
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Annexure b
Acknowledgement form
We are in receipt of the Invitation to Tender from NTCSA SOC Ltd and the following
addenda issued by NTCSA:
We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender Content List, and that each document is
complete.
Or: Incorrect or incomplete for the following reasons:
Cataloguing Acknowledgement:
Please select the relevant statement by ticking the appropriate box below:
1. We agree to provide the cataloguing information as described in the enquiry
2. We have already supplied NTCSA with the cataloguing information pertaining to this
enquiry in a previous contract/order [insert previous contract/order number]
__________
3. We do not intend to provide the required cataloguing information for the reasons
stated hereunder:
4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment
Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position
to supply cataloguing information for items. We attach the letter from the OEM
confirming its position.
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be
reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA
SOC Ltd, Reg No 2021/539129/30
of 58
File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT) OPGW Hardware 01062026 - E3006NTCSAMWP
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 3
Identifier
Invitation to Tender
Effective Date July 2024
Review Date July 2027
Invitation to Tender No: ____________________
Name of Tenderer: ___________ _ _
Country of registration: _______________________________________
Full names of contact person: __________________________________
Contact details:
Tel (landline):
Cell phone:
e-mail address:
Name of tenderer:
Full names of authorised signatory:
{"name":null,"email":null,"phone":"+27 21 834 0825","department":null,"address":null}
Cell F7: Drawings of assemblies to be provided for 16kA OPGW cable in English.
Cell E5: Please state File Name where evidence can be found(specify hardcopy/softcopy)
Cell E3: Please state File Name where evidence can be found(specify hardcopy/softcopy)
This document aims to describe the criteria which will govern the evaluation of tender submissions
by external suppliers intending to supply fibre optic hardware. The criteria for each fibre hardware
are tabulated in the annexes at the end of this document. Hardware refers to all assemblies and
individual components required to connect mechanically and electrically the fibre optic cable from
one point to another.
The criteria necessary to perform both the desktop and factory evaluations are outlined.
2. Supporting clauses
2.1 Scope
This document explains the technical evaluation process and criteria associated with fibre optic
hardware as described by the relevant standards.
2.1.1 Purpose
The purpose of this document is to describe the criteria which are to be used when evaluating tender
submissions for the supply of fibre optic hardware as described above.
2.1.2 Applicability
This document shall apply throughout NTCSA.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-1034 - Eskom Procurement and Supply Management Procedure.
[2] 240-72274816 - Fibre Optic Cable Joint Enclosures for Aerial Cables.
[3] 240-70732888 – Fibre Optic Cable System Acceptance Testing.
[4] 240-70733995 – Optical Distribution Frame / Patch Panel
[5] 240-42990189 - Externally Attached (Helically Wrapped) Fibre Optic Cable
[6] 240-106030205 – Fibre Optic Gantry to Substation Control Room Scope of Work Guideline
[7] 240-60777474 – Specification for Suspension and Strain Assemblies and for Hardware for
Transmission Lines
[8] NRS 061-1: Overhead Groundwire with Optical Fibre Part 1: Product Specification.
[9] NRS 061-2: Overhead Groundwire with Optical Fibre Part 2: Installation Guidelines.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
[10] NRS 078-1: 2014 – Long Span Self Supporting Dielectric Fibre Optic Cables Part 1: Product
Specification.
[11] NRS 078-2: 2005 - Long Span Self Supporting Dielectric Fibre Optic Cables Part 2:
Installation Guidelines.
[12] NRS 088-1: 2007 – Duct and Direct Buried Underground Fibre Optic Cable Part 1: Product
Specification.
[13] NRS 088-2: 2009 - Duct and Direct Buried Underground Fibre Optic Cable Part 2: Installation
Guidelines.
[14] ISO 9001 Quality Management Systems.
2.2.2 Informative
None
2.3 Definitions
2.3.1 Disclosure classification
Controlled disclosure: Controlled disclosure to external parties (either enforced by law, or
discretionary).
2.4 Abbreviations
Abbreviation Description
NTCSA National Transmission Company South Africa
ADSS All Dielectric Self Supporting
CV Curriculum Vitae
OEM Original Equipment Manufacturer
OPGW Optical Ground Wire
PLS-CADD Power Line Systems - computer aided design and drafting
3. Technical Tender Evaluation Procedure
The technical evaluation procedure is specific to each item type. The items mainly include Fibre
Optic Cable associated hardware assemblies. For each of these cable types there are unique
hardware arrangements which are required to attach the cables to supporting structures such as
transmission towers.
The complete evaluation of any potential supplier would involve a desktop evaluation. A factory
assessment will be done after contract award or at first order placement.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Table 1: Evaluation explained
Item Applicable documentation RESPONSIBILITY Comments
number
1 Annex A – HARDWARE SCORE NTCSA NTCSA uses submitted
SHEET FOR OPGW Annex N.1 and Annex C
Submitted
Information to
COMPLETE-Complete
section 1 only at this
stage
2 Annex B – HARDWARE SCORE NTCSA Use information submitted
SHEET FOR ADSS HARDWARE for Annex N.2 TO
COMPLETE-Complete
section 1 only at this
stage
3 Annex C – FACTORY NTCSA Use section 3 of submitted
ASSESSMENT SHEETS-FIBRE file Annex C information.
Optic hardware
4 Annex N.1 OPGW Hardware NTCSA Indexed file section 1,
Requirements contains this information -
Eskom to score supplier
based on information
submitted- final score to be
populated in Annex A,
section 2
5 Annex N.2 ADSS Hardware NTCSA indexed file section 2,
Requirements contains this information-
Eskom to score supplier
based on information
submitted- final score to be
populated in Annex B,
section 2
6 Final technical evaluation report NTCSA
compilation
7 Annex N.1 OPGW Hardware Supplier Indexed file section 1,
Requirements contains this information
8 Annex N.2 ADSS Hardware Supplier Indexed file section 2,
Requirements contains this information
9 Annex C – FACTORY Supplier Indexed file section 3,
ASSESSMENT SHEETS-FIBRE contains this information
Optic hardware
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
3.1 Desktop Evaluation
The desktop evaluation forms the first aspect of the assessment. During this process, the tender
documentation submitted by potential suppliers is evaluated against the criteria listed in the attached
Annexes from to 19 in this document. The NTCSA evaluating representatives will go through
the details of the returnable submissions that are required and will ensure that the Gatekeeper
criteria are met. Submissions that receive a “No” on any of the Gatekeeper criteria, the supplier will
not be able to proceed to the Desktop Evaluation and therefore will fail the technical evaluation.
From a technical perspective, the submitted documentations should consist of but not be limited to:
3.1.1 Hardware Evaluation – the suppliers will be scored according to score sheets in
Annexes A, B, C, N1 and N2
a) Supplier needs to submit hardware drawings and other technical details for all assemblies
and components for appropriate fibre system being tendered for and should adhere to 240-
60777474 – Specification for Suspension and Strain Assemblies and for Hardware for
Transmission Lines and NRS relevant specifications.
b) An indication of the manufacturing capacity of the factory and lead times. Tenderers to
submit details of manufacturing premises, location, staff and equipment, testing facilities,
manufacturing lead times.
c) It must be noted that before any fibre optic cable is used on NTCSA’s system, a mechanical
compatibility test shall be done with the designated hardware. Agreement between
prospective fibre optic cable supplier and prospective hardware supplier shall be concluded
where necessary based on the procurement strategy (free issue or supplied by contractor).
NTCSA’s only responsibility with this aspect is to review the final test results and on
occasion witness these tests as per previous statement (free issue or supply by contractor).
d) Suppliers using international manufacturing facilities and expertise need to supply details
of local supporting office.
e) The hardware tender returnable shall have the following deliverables for OPGW and ADSS.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Table 2: Technical requirements
Hardware
Drawings of all assemblies with necessary details as per Annexes N1 and N2 and applicable
technical OPGW, ADSS and DUCT specifications.
Drawings to be provided for 16kA OPGW size, but information are requested for suspension
and deadened units that cater for 9mm to 22mm OPGW sizes.
Compatibility mechanical tests with cables and fittings. (Based on previous supply, new ones
to be done with new cables when required).
Details of Manufacturing premises, location, staff and equipment, testing facilities,
manufacturing lead times.
4 Local support details.
5 Transporting and labelling of boxes
Table 3: Score Allocations-Thresholds
Criteria (Technical) Weightings (%)
Phase 1 - Compliance to NTCSA’s technical specifications in tender submissions.
Comprises of the Fibre hardware assessment. Complete Annex A and B. 100%
Overall minimum threshold for qualification(s) 75%
4. Authorization
This document has been seen and accepted by:
Name and surname Designation
N/a n/a
5. Revisions
Date Rev Compiler Remarks
April 3 B. Haridass Factory visit to be done on respective suppliers
2026 before contract award- removed and changed to A
factory assessment will be done after contract
award or at first order placement.
February 2 B. Haridass Format changed to NTCSA
2026 Factory visit to be done on respective suppliers
before contract award.
Sep 2023 0 B. Haridass, Required for Commercial processes.
6. Development team
The following people were involved in the development of this document:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
7. Acknowledgements
Not applicable.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Annex A – Hardware Score Sheet for OPGW
OPGW hardware
Gatekeepers
Item Criteria Comply Comments
1.1 Drawings of assemblies to be
provided for 16kA OPGW
cable in English.
Use ANNEX N.1
Information.
1.2 Drawings of suspension units
to cater for OPGW size from
9mm to 22mm.
Use ANNEX N.1
Information.
1.3 Drawings of preformed dead-
end units to cater for OPGW
size from 9mm to 22mm.
Use ANNEX N.1
Information.
1.4 Details on manufacturing
facility for the fibre optic
hardware and testing facility
for OPGW with associated
hardware.
Use ANNEX C SUBMITTED
Information.
OPGW hardware Desktop
No specific requirements found
Cell F7: Drawings of assemblies to be provided for 16kA OPGW cable in English.
Cell E5: Please state File Name where evidence can be found(specify hardcopy/softcopy)
Cell E3: Please state File Name where evidence can be found(specify hardcopy/softcopy)
This document aims to describe the criteria which will govern the evaluation of tender submissions
by external suppliers intending to supply fibre optic hardware. The criteria for each fibre hardware
are tabulated in the annexes at the end of this document. Hardware refers to all assemblies and
individual components required to connect mechanically and electrically the fibre optic cable from
one point to another.
The criteria necessary to perform both the desktop and factory evaluations are outlined.
2. Supporting clauses
2.1 Scope
This document explains the technical evaluation process and criteria associated with fibre optic
hardware as described by the relevant standards.
2.1.1 Purpose
The purpose of this document is to describe the criteria which are to be used when evaluating tender
submissions for the supply of fibre optic hardware as described above.
2.1.2 Applicability
This document shall apply throughout NTCSA.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-1034 - Eskom Procurement and Supply Management Procedure.
[2] 240-72274816 - Fibre Optic Cable Joint Enclosures for Aerial Cables.
[3] 240-70732888 – Fibre Optic Cable System Acceptance Testing.
[4] 240-70733995 – Optical Distribution Frame / Patch Panel
[5] 240-42990189 - Externally Attached (Helically Wrapped) Fibre Optic Cable
[6] 240-106030205 – Fibre Optic Gantry to Substation Control Room Scope of Work Guideline
[7] 240-60777474 – Specification for Suspension and Strain Assemblies and for Hardware for
Transmission Lines
[8] NRS 061-1: Overhead Groundwire with Optical Fibre Part 1: Product Specification.
[9] NRS 061-2: Overhead Groundwire with Optical Fibre Part 2: Installation Guidelines.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
[10] NRS 078-1: 2014 – Long Span Self Supporting Dielectric Fibre Optic Cables Part 1: Product
Specification.
[11] NRS 078-2: 2005 - Long Span Self Supporting Dielectric Fibre Optic Cables Part 2:
Installation Guidelines.
[12] NRS 088-1: 2007 – Duct and Direct Buried Underground Fibre Optic Cable Part 1: Product
Specification.
[13] NRS 088-2: 2009 - Duct and Direct Buried Underground Fibre Optic Cable Part 2: Installation
Guidelines.
[14] ISO 9001 Quality Management Systems.
2.2.2 Informative
None
2.3 Definitions
2.3.1 Disclosure classification
Controlled disclosure: Controlled disclosure to external parties (either enforced by law, or
discretionary).
2.4 Abbreviations
Abbreviation Description
NTCSA National Transmission Company South Africa
ADSS All Dielectric Self Supporting
CV Curriculum Vitae
OEM Original Equipment Manufacturer
OPGW Optical Ground Wire
PLS-CADD Power Line Systems - computer aided design and drafting
3. Technical Tender Evaluation Procedure
The technical evaluation procedure is specific to each item type. The items mainly include Fibre
Optic Cable associated hardware assemblies. For each of these cable types there are unique
hardware arrangements which are required to attach the cables to supporting structures such as
transmission towers.
The complete evaluation of any potential supplier would involve a desktop evaluation. A factory
assessment will be done after contract award or at first order placement.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Table 1: Evaluation explained
Item Applicable documentation RESPONSIBILITY Comments
number
1 Annex A – HARDWARE SCORE NTCSA NTCSA uses submitted
SHEET FOR OPGW Annex N.1 and Annex C
Submitted
Information to
COMPLETE-Complete
section 1 only at this
stage
2 Annex B – HARDWARE SCORE NTCSA Use information submitted
SHEET FOR ADSS HARDWARE for Annex N.2 TO
COMPLETE-Complete
section 1 only at this
stage
3 Annex C – FACTORY NTCSA Use section 3 of submitted
ASSESSMENT SHEETS-FIBRE file Annex C information.
Optic hardware
4 Annex N.1 OPGW Hardware NTCSA Indexed file section 1,
Requirements contains this information -
Eskom to score supplier
based on information
submitted- final score to be
populated in Annex A,
section 2
5 Annex N.2 ADSS Hardware NTCSA indexed file section 2,
Requirements contains this information-
Eskom to score supplier
based on information
submitted- final score to be
populated in Annex B,
section 2
6 Final technical evaluation report NTCSA
compilation
7 Annex N.1 OPGW Hardware Supplier Indexed file section 1,
Requirements contains this information
8 Annex N.2 ADSS Hardware Supplier Indexed file section 2,
Requirements contains this information
9 Annex C – FACTORY Supplier Indexed file section 3,
ASSESSMENT SHEETS-FIBRE contains this information
Optic hardware
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
3.1 Desktop Evaluation
The desktop evaluation forms the first aspect of the assessment. During this process, the tender
documentation submitted by potential suppliers is evaluated against the criteria listed in the attached
Annexes from to 19 in this document. The NTCSA evaluating representatives will go through
the details of the returnable submissions that are required and will ensure that the Gatekeeper
criteria are met. Submissions that receive a “No” on any of the Gatekeeper criteria, the supplier will
not be able to proceed to the Desktop Evaluation and therefore will fail the technical evaluation.
From a technical perspective, the submitted documentations should consist of but not be limited to:
3.1.1 Hardware Evaluation – the suppliers will be scored according to score sheets in
Annexes A, B, C, N1 and N2
a) Supplier needs to submit hardware drawings and other technical details for all assemblies
and components for appropriate fibre system being tendered for and should adhere to 240-
60777474 – Specification for Suspension and Strain Assemblies and for Hardware for
Transmission Lines and NRS relevant specifications.
b) An indication of the manufacturing capacity of the factory and lead times. Tenderers to
submit details of manufacturing premises, location, staff and equipment, testing facilities,
manufacturing lead times.
c) It must be noted that before any fibre optic cable is used on NTCSA’s system, a mechanical
compatibility test shall be done with the designated hardware. Agreement between
prospective fibre optic cable supplier and prospective hardware supplier shall be concluded
where necessary based on the procurement strategy (free issue or supplied by contractor).
NTCSA’s only responsibility with this aspect is to review the final test results and on
occasion witness these tests as per previous statement (free issue or supply by contractor).
d) Suppliers using international manufacturing facilities and expertise need to supply details
of local supporting office.
e) The hardware tender returnable shall have the following deliverables for OPGW and ADSS.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Table 2: Technical requirements
Hardware
Drawings of all assemblies with necessary details as per Annexes N1 and N2 and applicable
technical OPGW, ADSS and DUCT specifications.
Drawings to be provided for 16kA OPGW size, but information are requested for suspension
and deadened units that cater for 9mm to 22mm OPGW sizes.
Compatibility mechanical tests with cables and fittings. (Based on previous supply, new ones
to be done with new cables when required).
Details of Manufacturing premises, location, staff and equipment, testing facilities,
manufacturing lead times.
4 Local support details.
5 Transporting and labelling of boxes
Table 3: Score Allocations-Thresholds
Criteria (Technical) Weightings (%)
Phase 1 - Compliance to NTCSA’s technical specifications in tender submissions.
Comprises of the Fibre hardware assessment. Complete Annex A and B. 100%
Overall minimum threshold for qualification(s) 75%
4. Authorization
This document has been seen and accepted by:
Name and surname Designation
N/a n/a
5. Revisions
Date Rev Compiler Remarks
April 3 B. Haridass Factory visit to be done on respective suppliers
2026 before contract award- removed and changed to A
factory assessment will be done after contract
award or at first order placement.
February 2 B. Haridass Format changed to NTCSA
2026 Factory visit to be done on respective suppliers
before contract award.
Sep 2023 0 B. Haridass, Required for Commercial processes.
6. Development team
The following people were involved in the development of this document:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
7. Acknowledgements
Not applicable.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Document Classification: Controlled Disclosure
TECHNICAL EVALUATION CRITERIA FOR FIBRE Unique Identifier: 240-170000615
Optic hardware
Revision: 3
Page:
Annex A – Hardware Score Sheet for OPGW
OPGW hardware
Gatekeepers
Item Criteria Comply Comments
1.1 Drawings of assemblies to be
provided for 16kA OPGW
cable in English.
Use ANNEX N.1
Information.
1.2 Drawings of suspension units
to cater for OPGW size from
9mm to 22mm.
Use ANNEX N.1
Information.
1.3 Drawings of preformed dead-
end units to cater for OPGW
size from 9mm to 22mm.
Use ANNEX N.1
Information.
1.4 Details on manufacturing
facility for the fibre optic
hardware and testing facility
for OPGW with associated
hardware.
Use ANNEX C SUBMITTED
Information.
OPGW hardware Desktop
Item Criteria Score Actual Comments
2.1 Compliance with drawings 183
listed (ANNEX N.1) check
number
Subtotal 183 0
Threshold 137.25
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Annex B – Hardware Score Sheet for ADSS Hardware
Annex b- adss
Hardware score
Sheet
ADSS hardware
Gatekeepers
Item Criteria Comply Comments
1.1 Drawings of assemblies to be
provided for ADSS cable in
English.
Use information submitted for
Annex n.2 To complete
ADSS hardware Desktop
Item Criteria Score Actual Comments
2.1 Compliance with drawings 10
listed (ANNEX N.2)
Subtotal 10 0
Threshold 7.5
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Annex C – Factory Assessment Sheets-Fibre Optic Hardware-Desktop
Factory assessment for fibre cable hardware-Desktop.
Item Criteria Score
Ability to manufacture complete assemblies including all shackles,
yokes and other hardware components that make up the assemblies.
Evidence that complete assemblies can be supplied. Documents or
company catalogue to be submitted to verify this aspect. If some
components are outsourced, need to assess these sub-contractors.
Assessment can be evaluation of documents and sample for that 1 3
component or an actual factory assessment where that component
is made.
1) Manufacture of complete assemblies-1
2) Company catalogues for hardware-1
3) Assessments of sub-contractors-1
Ability to manufacture complete assemblies for various KA rating for
OPGW. OPGW ratings from 5kA to 21kA. (5kA, 10kA, 12kA, 16kA,
18kA and 21kA). One point for every kA cable.
1) Suspension assemblies-insulated and non-insulated for self-
supporting and cross rope towers- 4 assemblies (0.125 points
2 6 per assembly).
2) Strain assemblies- insulated and non-insulated for self-
supporting towers- 2 assemblies-(0.125 points per assembly).
3) Down lead clamps-insulated and non-insulated- 2 types-(0.125
points per assembly).
Ability to manufacture complete assemblies for various KN rating for
3 OPGW. OPGW UTS ratings from 60KN and above. 2
1) Ratings of individual items to meet criteria
Confirm that manufacturing, design and testing will be in accordance
to SANS IEC 61284:1997 and Eskom hardware specification-240-
4 2
60777474. Letter stating this aspect to be submitted, as well as
company policies stating this requirement.
Show evidence of Type testing on each individual item, in
accordance to SANS IEC 61284: 1997 and relevant Eskom product
specification -240-60777474. Tenderer to provide a list of
5 components with relevant type test reports – limit list to following 2
components
1) Components used in suspension assemblies for OPGW
2) Components used in strain assemblies for OPGW
Show evidence of Production testing in accordance to SANS IEC
61284: 1997 and relevant Eskom product specification-240-
60777474. For this tender, documents showing that the above
6 requirements can be met. Testing facilities and documents to be 2
assessed. (Production tests are done during manufacture of a certain
order, samples removed and tested to verify order). Provide generic
Production test procedures/ check sheets used and ITP’s.
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Item Criteria Score
7 Raw material incoming assessment, testing and storage. 3
Factory walk down to confirm that tenderer has required equipment,
8 staff and associated facilities to produce FORGED components. E.g. 3
shackles, thimbles, load bearing items out of steel.
Factory walk down to confirm that tenderer has required equipment,
9 staff and associated facilities to produce CAST components. E.g., 3
suspension clamps, down lead clamps, etc.
Factory walk down to confirm that tenderer has required equipment,
10 staff and associated facilities to produce PLATE components. E.g., 3
extension links, yoke plates, sag adjusters.
Factory walk down to confirm that tenderer has required equipment,
staff and associated facilities to produce WIRE components. E.g.,
11 3
strain dead ends, armour rods, earth bonds, current transfer
connections etc.
Factory walk down to confirm that tenderer has required equipment,
staff and associated facilities to produce Non-metallic components.
12 3
EG- rubber inserts for the suspension clamps, inserts for vibration
dampers.
Factory walk down to confirm that tenderer has required equipment,
13 3
staff and associated facilities to produce Vibration dampers.
Factory walk down to confirm that tenderer has required equipment,
14 staff and associated facilities to produce Slack brackets, joint boxes, 3
etc. other items not covered above.
Can provide typical packaging details of items after manufacture,
15 2
treatment of wooden crates etc. if applicable.
16 Marking on packaging as per Eskom requirements 1
17 Handling and storage requirements of products. 2
Capacity and capability of manufacturing plant- look at monthly
18 2
output capacity and what is their current capabilities.
19 Final product storage facilities within factory before dispatch 2
20 Requirements for having spares available. 2
Workshop Practice
21 Housekeeping- cleanliness of factory 1
22 Control of scrap material 2
Design Practices and Application
Design criteria basis and guidelines- demonstrate design capabilities
23 1
for existing and new item.
Design process flow- steps followed to finalise a design of
24 1
components
25 Interface with procurement and manufacturing during design stage 2
26 Design tools and competence- software and hardware 1
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Optic hardware
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Item Criteria Score
27 Design Technology Backup- safekeeping of designs 1
Research and Development capabilities- keeping up with new
28 1
technologies.
Testing Facility and Practices
29 Calibration of testing equipment 3
30 Test capabilities- equipment range and sizes. 3
31 Competence of technicians- qualifications and experience 3
32 Testing procedures alignment with IEC 3
33 Quality and availability of test reports 3
Total Score 80
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Annex D.1 - OPGW Hardware Requirements
OPGW HARDWARE CRITERIA Score
Item description
Insulated Strain Assembly
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. Preformed strain assembly 3
3. Thimble.
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Non-Insulated Strain Assembly
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN
1. Material types specified for hardware
Material types 2. Preformed strain assembly 3
3. Thimble.
Drawing number 1. Supplier drawing provided for assembly. 1
Non-Insulated Suspension
Assembly
AGS clamp 1. Neoprene insert 1
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Optic hardware
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1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Suspension Assembly
AGS clamp 1. Neoprene insert 1
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number 1. Supplier drawing provided for assembly. 1
Non-Insulated Strain Assembly for
Joint
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 4 3. Thimble.
4. Current transfer saddles
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Optic hardware
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Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Strain Assembly for Joint
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 4 3. Thimble.
4. Current transfer saddles
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Assembly for cross rope towers.-
Insulated (With post insulator)
AGS clamp 1. Neoprene insert 1
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
Material types 2. AGS Clamp 3
3. Armour rod and reinforcing rod
1. Relevant dimensions (diameter + hole positions)
2. Material type
3. Creepage
Insulator dimensions and strength 6 4. End fitting descriptions
5. Type of arcing horn.
6. Specified cantilever load
Drawing number 1. Supplier drawing provided for assembly. 1
Assembly for cross rope towers -
Non-Insulated (Same as non- 1. Longer bolts and spacers provided. 2. Drawing
insulated suspension but with long provided.
bolts and spacers)
Non-Insulated assembly for
conversion of suspension tower to
non-insulated joint position
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Optic hardware
Revision: 3
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1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
1. Type of connection for earth bond provided
2. Connection of earth bond method to tower
Earth bond connection 3. Connection of earth bond to OPGW 5
4. Length of earth bond provided
5. Type of earth bond material (flexibility etc.).
Earth bond current rating- greater than
1. Provide earth bond rating for 1 sec. 1
or equal to OPGW rating.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 3. Thimble. 5
4. Current transfer saddles
5. Yoke plate
Drawing number 1. Supplier drawing provided for assembly. 1
Insulated Assembly for conversion
of suspension tower to insulated
joint position.
1. Attachment to OPGW is off preformed type (helically
wrapped around the OPGW)
2. Type of material specified
Pre-formed type fittings 3. Number of preformed wires specified 6
4. Length specified
5. Drawing provided of typical strain dead-end
6. Thimble specification provided.
Hardware strength 1. Equal to 120kN 1
1. Material types specified for hardware
2. Preformed strain assembly
Material types 3. Thimble. 5
4. Current transfer saddles
5. Yoke Plate
1. Length
2. Material type
Insulator dimensions and strength 3. Cree
4. End fitting descriptions
5. Type of arcing horn.
Drawing number/ Code 1. Supplier drawing provided for assembly. 1
Vibration dampers - Stockbridge
preformed type.
Clamping mechanism Must be of non-bolted type 1
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Optic hardware
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Material Suitable material to avoid galvanic corrosion 1
Joint boxes insulated
1. Must be capable of multiple re-entries without damage
Entry ports to sealing mechanism. 2
2. 4 x entry ports and must be re-sealable.
Swivel Seats on attachment bracket 1. To avoid damaging tower steelwork 1
1. High quality aluminium alloy or stainless steel - must be
Material non-corrosive. 2
2. Base plate and casing to be of the same material
1. Easy to open and close without the need for
Opening and Closing 1 specialised tools
1. 2 x disposable plugs for temporary protection of cable
ports
Plugs 2 2. Minimum of 2 x aluminium plugs to seal unused cable
ports
1. Ensure that the joint box is water-tight, pressure-tight
and able to be opened when needed.
Sealing 2 2. Four compression glands and associated adapters
required.
1. Minimum of one fan-out tray + multiple organiser trays.
2. Each tray to accommodate a minimum of 12 fibres +
Splice trays spare fibre length. 4
3. 4 x transportation tubes per tray.
4. Trays must allow for minimum bending radius of 45mm
1. Shall allow mechanical fastening of different sizes of
Strain relief clamping bracket 1 the optical fibre cable in the enclosure
1. Length
Insulator dimensions and strength 2. Material type 3
3. Creepage
Joint boxes non-insulated
1. Must be capable of multiple re-entries without damage
Entry ports to sealing mechanism. 2
2. 4 x entry ports and must be re-sealable.
Swivel Seats on attachment bracket 1. To avoid damaging tower steelwork 1
1. High quality aluminium alloy or stainless steel - must be
Material non-corrosive. 2
2. Base plate and casing to be of the same material
1. Easy to open and close without the need for
Opening and Closing 1 specialised tools
1. 2 x disposable plugs for temporary protection of cable
ports
Plugs 2 2. Minimum of 2 x aluminium plugs to seal unused cable
ports
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Optic hardware
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1. Ensure that the joint box is water-tight, pressure-tight
and able to be opened when needed.
Sealing 2 2. Four compression glands and associated adapters
required.
1. Minimum of one fan-out tray + multiple organiser trays.
2. Each tray to accommodate a minimum of 12 fibres +
Splice trays spare fibre length. 4
3. 4 x transportation tubes per tray.
4. Trays must allow for minimum bending radius of 45mm
1. Shall allow mechanical fastening of different sizes of
Strain relief clamping bracket 1 the optical fibre cable in the enclosure
Down lead clamps insulated
Interchangeability 1. Must be able to attach to any tower steel member size 1
1. No galvanic corrosion to be induced between clamp
Material 1 and tower steelwork
Swivel Seats 1. Damage to tower galvanising to be avoided 1
1. Length
Insulator 2. Material type 3
3. Creepage
Down lead clamps non-insulated
Interchangeability 1. Must be able to attach to any tower steel member size 1
1. No galvanic corrosion to be induced between clamp
Material 1 and tower steelwork
Swivel Seats 1. Damage to tower galvanising to be avoided 1
Individual Suspension Unit detail
1. Catalogue of suspension unit sizes to cater for different
Range of suspension units 1 OPGW sizes ranging from 9mm to approximately 22mm
Individual Dead-end Unit detail
1. Catalogue of preformed dead-end unit sizes to cater for
Range of preformed dead-end units different OPGW sizes ranging from 9mm to 1
approximately 22mm
Earth bond
1. Catalogue of earth bond sizes to cater for different
Range of earth bonds 1 OPGW ratings ranging from 5kA to 21kA
Manufacturing plant details
Details of Manufacturing premises, Provide information regarding manufacturing plant
location, staff and equipment, testing address, staff details and equipment & testing facilities 1
facilities, manufacturing lead times. including manufacturing lead times.
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Annex D.2 – ADSS Hardware Requirements
ADSS HARDWARE CRITERIA Score
Item description
Tension Assembly As per NRS 078-2: 2005, section 4.4.5 a
Drawing provided 2
Suspension assembly As per NRS 078-2: 2005, section 4.4.5 b
Drawing provided 2
Aeolian vibration dampers As per NRS 078-2: 2005, section 4.4.5 c
Drawing provided 2
Clamps As per NRS 078-2: 2005, section 4.4.5 d
Drawing provided 2
Splicing enclosures As per NRS 078-2: 2005, section 4.4.5 e
Drawing provided 2
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Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
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3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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Revision: 3
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support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
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3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
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7. Acknowledgements
Eskom Operational Quality Forum Members
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Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)
Contractor /Supplier Hold Point AP - Document Requires T1 – 100% Testing A1 – 100% Inspection
Approval T2- Sample Testing A2- Sample Inspection
Subcontractor (where applicable) Witness Point W1 – 100% witness W2 - Sample witness
Eskom Document IN - Document Requires for R1- 100% Document Review R2- Sample Document
Review information only Review
Approved Inspection Authority (AIA) Surveillance (S)
(Where applicable) Verification (V)
Activities Intervention Point Category Inspection and Test Method Supplier Inspection Eskom Inspection Records
No Description / Requirement Date Supplier Eskom S=Statutory Method Controlling Acceptance AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI
/ N= Non- document Criteria
statutory
Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,
Performance Measures, Regulatory Compliance, Chemical test , etc.)
Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)
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(Type in the Full description of the Works Information as described in the NEC or Fidic document)
Scope of work category ( Mark with X if Yes N/A Type in the scope of work in the appropriate
any activity below is included in SOW) column.
Design
Manufacturing
Supply and Delivery/ Transportation
Construction/ Installation/ Maintenance
Commissioning
Professional services
Other
3. Communication channels between supplier & ESKOM
Each person on site must know their own responsibilities as well as the responsibilities of others. Each party must keep the relevant
people informed. Indicate for this contract Communication regarding all quality related issues i.e. Documentation/ Supplier Representative
details and contacts - E-mails; Minutes of Meetings; Fixed Contract Meeting; /Weekly Progress Meetings & reporting;. All documentation
shall be submitted per the contract agreement).
4. Organogram
(Include scope of work /contract related organogram showing designations with roles and responsibilities/ outputs, which shall include the
QA and QC functions with all personnel responsible for management of activities/processes during execution or delivery of product. Team
member’s responsibilities and qualifications necessary to fulfil stated duties Work verification (e.g., who is responsible for carrying out a
task, as well as who is responsible for checking the work)
5. Index of interfacing documents (processes; standards; codes &
Specifications)
List of Supplier’s core processes to be used for executing scope of work / List of Documents to be used on this contract - Work Instructions;
Processes; policies; procedures for the scope of work; Industry standards; specifications; drawings applicable to the scope of work.
Name of document Type Revision
6. A list of suppliers & sub-suppliers
(for sow specific raw material/ required components; list all possible services/material to be sourced or services to be outsourced)
Material components to be purchased
Possible suppliers to be used for sourcing Material /components to be purchased
A
B
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of 7
Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
Scope of Work Sub-Suppliers or Sub-contractors- for specialised, complex SOW activities that will be
outsourced.
Outsourced Description of the activity Criteria for selection
Activity/Subcontractor
Eg - Drilling of holes in rocky areas Rock drilling when digging holes; Hiring additional ladders; Eg: Technical & Quality requirements
A
B
C
Note: Evaluation; selection and performance monitoring of suppliers shall be performed as defined in the supplier’s procedures for
managing externally supplied products and services.
7. Monitoring of suppliers & contractors /sub-suppliers
(Description of how the tender’s Supplier and contractors indicated in Section 6 will be monitored post award, mark with X the applicable
box- if there are sub-suppliers/ sub-contractors)
Supplier/contractor performance monitoring activities as per scope of work Yes N/A
Supplier inspection report or
supplier surveillance/audit report or /and audit schedule
Generate supplier/contractor inspection plan
Purchased Material verification checklist or report
8. Interface of sub-suppliers with the qms of supplier
(Description of the interface of the Sub-Supplier and Suppliers QMS and applicable documents, procedures and work instructions)
9. Index of items to be manufactured, refurbished and newly
Purchased
(Submit a list of SOW items/activities that will be manufactured/refurbished or purchased which will be used on this project/contract
including full descriptions; production schedule and if produced in-house or out-sourced)
Item manufactured refurbished purchased serial number
10. Related items/activities that need qcp/itp (offsite and onsite)
(Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and
compliance monitoring Inspection Management)
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Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
11. Scope of work areas and processes requiring special controls
Governed by codes of manufacturing/fabrication standards
(Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables
identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example,
you could note that you will be completing a Quality Control Checklist for each major deliverable)
12. Index of documented information that shall be submitted to ESKOM
During project
All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed
off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained
information to be submitted as evidence - SOW has been executed, SOW outputs
(Example):
Title number
Submitted to Eskom prior to commencement /execution
QCP / ITP from Suppliers
Certificates of compliance
Index of ITP/QCP/PQP
Data book Index
Risk Register
offsite and offshore inspections
Submitted to Eskom during and at completion of the contract
Method statements/Safe Working Procedures/ PQRs; Repair Procedures)
Qcp / itp/pqp
Final DATA book
Captured in the QMS of the Supplier / Sub-Supplier
Quality Manual
Quality Policy
Risk Register
Audit findings report and Audit Findings Register / Action Register
Consolidated inspection register of all planned and completed inspections (Accepted,
Rejected, Postponed, Cancelled, Missed);
Monthly Inspection Analysis Report
Audit findings report and Audit Findings Register / Action Register – Analysis Report
Updated procedure registers (PQRs, Method Statements, Repair Procedures, etc.)
A register of NCs / Defects / Punch Items with all the necessary analysis – Analysis Report
Databook status registers – Monthly Analysis Report (Milestone Based)
Inspection rejection rate
13. How records will be controlled and retained
(Some records submitted in Clause 12 of CQP- Description of how records shall be controlled (eg. identified, completed, retained and
disposition method - please do not attach procedure) A good retrievable filing system using an indexing and cross reference system should
be set up.
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Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
Record name Reference number Distributed to Retention period
(access):
14. Concession and non-conformance management
(Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non-
Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process.
15. Databook management process - databook index and operating &
Maintenance manual
If data book applicable to the scope of work, Submission of data books – reflect review; and acceptance; include list of purchase orders for
quality critical items.
16. Management of working tools and equipment (infrastructure)
Required to execute the contract scope of work.
(Provide a list of Tools & Equipment to be used for this contract; Provide a list of Calibration/ Maintenance or Test (for those applicable)
status of each of the tools and equipment to be used)
17. Dealing with customer property
Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001
requirement.
18. Product preservation
Include a process flow which details the manner for the preservation, storage and handling of materials – identification; handling;
contamination control; packaging; storage; transmission or transportation, and protection
19. Identification and traceability
Indicate the identification and traceability methods to be used for SOW related activities affected by statutory and regulatory requirements
20. Commissioning and post delivery activities
Indicate any post-delivery activities/support and how shall it be given to Eskom during commissioning and after SOW delivery - any
warranty period and conditions; customer satisfaction measurement; technical support; defect correction period/ retention funds. When
determining post-delivery activities consider statutory; regulatory and scope of work requirements
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of 7
supply of OPGW Hardware, ADSS Hardware and
Project
Indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) -
Category 2 (refer to clause 3.5.-105658000) X
Category 3 (refer to clause 3.5.-105658000) -
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -
3 post-contract award(eskom)
No specific requirements found
B-BBEE Minimum Level: 1
B-BBEE Details: e responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom i
{"closingDate":"17 October 2021"}
{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}
Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
Controlled disclosure
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user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Revision: 3
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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Revision: 3
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3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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Revision: 3
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3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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Revision: 3
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support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
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Revision: 3
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3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
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Revision: 3
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7. Acknowledgements
Eskom Operational Quality Forum Members
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Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)
Contractor /Supplier Hold Point AP - Document Requires T1 – 100% Testing A1 – 100% Inspection
Approval T2- Sample Testing A2- Sample Inspection
Subcontractor (where applicable) Witness Point W1 – 100% witness W2 - Sample witness
Eskom Document IN - Document Requires for R1- 100% Document Review R2- Sample Document
Review information only Review
Approved Inspection Authority (AIA) Surveillance (S)
(Where applicable) Verification (V)
Activities Intervention Point Category Inspection and Test Method Supplier Inspection Eskom Inspection Records
No Description / Requirement Date Supplier Eskom S=Statutory Method Controlling Acceptance AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI
/ N= Non- document Criteria
statutory
Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,
Performance Measures, Regulatory Compliance, Chemical test , etc.)
Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)
Public
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the system.
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(Type in the Full description of the Works Information as described in the NEC or Fidic document)
Scope of work category ( Mark with X if Yes N/A Type in the scope of work in the appropriate
any activity below is included in SOW) column.
Design
Manufacturing
Supply and Delivery/ Transportation
Construction/ Installation/ Maintenance
Commissioning
Professional services
Other
3. Communication channels between supplier & ESKOM
Each person on site must know their own responsibilities as well as the responsibilities of others. Each party must keep the relevant
people informed. Indicate for this contract Communication regarding all quality related issues i.e. Documentation/ Supplier Representative
details and contacts - E-mails; Minutes of Meetings; Fixed Contract Meeting; /Weekly Progress Meetings & reporting;. All documentation
shall be submitted per the contract agreement).
4. Organogram
(Include scope of work /contract related organogram showing designations with roles and responsibilities/ outputs, which shall include the
QA and QC functions with all personnel responsible for management of activities/processes during execution or delivery of product. Team
member’s responsibilities and qualifications necessary to fulfil stated duties Work verification (e.g., who is responsible for carrying out a
task, as well as who is responsible for checking the work)
5. Index of interfacing documents (processes; standards; codes &
Specifications)
List of Supplier’s core processes to be used for executing scope of work / List of Documents to be used on this contract - Work Instructions;
Processes; policies; procedures for the scope of work; Industry standards; specifications; drawings applicable to the scope of work.
Name of document Type Revision
6. A list of suppliers & sub-suppliers
(for sow specific raw material/ required components; list all possible services/material to be sourced or services to be outsourced)
Material components to be purchased
Possible suppliers to be used for sourcing Material /components to be purchased
A
B
Public
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of 7
Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
Scope of Work Sub-Suppliers or Sub-contractors- for specialised, complex SOW activities that will be
outsourced.
Outsourced Description of the activity Criteria for selection
Activity/Subcontractor
Eg - Drilling of holes in rocky areas Rock drilling when digging holes; Hiring additional ladders; Eg: Technical & Quality requirements
A
B
C
Note: Evaluation; selection and performance monitoring of suppliers shall be performed as defined in the supplier’s procedures for
managing externally supplied products and services.
7. Monitoring of suppliers & contractors /sub-suppliers
(Description of how the tender’s Supplier and contractors indicated in Section 6 will be monitored post award, mark with X the applicable
box- if there are sub-suppliers/ sub-contractors)
Supplier/contractor performance monitoring activities as per scope of work Yes N/A
Supplier inspection report or
supplier surveillance/audit report or /and audit schedule
Generate supplier/contractor inspection plan
Purchased Material verification checklist or report
8. Interface of sub-suppliers with the qms of supplier
(Description of the interface of the Sub-Supplier and Suppliers QMS and applicable documents, procedures and work instructions)
9. Index of items to be manufactured, refurbished and newly
Purchased
(Submit a list of SOW items/activities that will be manufactured/refurbished or purchased which will be used on this project/contract
including full descriptions; production schedule and if produced in-house or out-sourced)
Item manufactured refurbished purchased serial number
10. Related items/activities that need qcp/itp (offsite and onsite)
(Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and
compliance monitoring Inspection Management)
Public
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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
of 7
Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
11. Scope of work areas and processes requiring special controls
Governed by codes of manufacturing/fabrication standards
(Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables
identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example,
you could note that you will be completing a Quality Control Checklist for each major deliverable)
12. Index of documented information that shall be submitted to ESKOM
During project
All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed
off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained
information to be submitted as evidence - SOW has been executed, SOW outputs
(Example):
Title number
Submitted to Eskom prior to commencement /execution
QCP / ITP from Suppliers
Certificates of compliance
Index of ITP/QCP/PQP
Data book Index
Risk Register
offsite and offshore inspections
Submitted to Eskom during and at completion of the contract
Method statements/Safe Working Procedures/ PQRs; Repair Procedures)
Qcp / itp/pqp
Final DATA book
Captured in the QMS of the Supplier / Sub-Supplier
Quality Manual
Quality Policy
Risk Register
Audit findings report and Audit Findings Register / Action Register
Consolidated inspection register of all planned and completed inspections (Accepted,
Rejected, Postponed, Cancelled, Missed);
Monthly Inspection Analysis Report
Audit findings report and Audit Findings Register / Action Register – Analysis Report
Updated procedure registers (PQRs, Method Statements, Repair Procedures, etc.)
A register of NCs / Defects / Punch Items with all the necessary analysis – Analysis Report
Databook status registers – Monthly Analysis Report (Milestone Based)
Inspection rejection rate
13. How records will be controlled and retained
(Some records submitted in Clause 12 of CQP- Description of how records shall be controlled (eg. identified, completed, retained and
disposition method - please do not attach procedure) A good retrievable filing system using an indexing and cross reference system should
be set up.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
of 7
Template Identifier 240-43921804 Rev 5
Template for a Typical Document Identifier 240-109253698 Rev 3
Contract Quality Plan Effective Date 01 April 2021
Next Review Date 01 April 2026
Record name Reference number Distributed to Retention period
(access):
14. Concession and non-conformance management
(Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non-
Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process.
15. Databook management process - databook index and operating &
Maintenance manual
If data book applicable to the scope of work, Submission of data books – reflect review; and acceptance; include list of purchase orders for
quality critical items.
16. Management of working tools and equipment (infrastructure)
Required to execute the contract scope of work.
(Provide a list of Tools & Equipment to be used for this contract; Provide a list of Calibration/ Maintenance or Test (for those applicable)
status of each of the tools and equipment to be used)
17. Dealing with customer property
Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001
requirement.
18. Product preservation
Include a process flow which details the manner for the preservation, storage and handling of materials – identification; handling;
contamination control; packaging; storage; transmission or transportation, and protection
19. Identification and traceability
Indicate the identification and traceability methods to be used for SOW related activities affected by statutory and regulatory requirements
20. Commissioning and post delivery activities
Indicate any post-delivery activities/support and how shall it be given to Eskom during commissioning and after SOW delivery - any
warranty period and conditions; customer satisfaction measurement; technical support; defect correction period/ retention funds. When
determining post-delivery activities consider statutory; regulatory and scope of work requirements
Public
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the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
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supply of OPGW Hardware, ADSS Hardware and
Project
Indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) -
Category 2 (refer to clause 3.5.-105658000) X
Category 3 (refer to clause 3.5.-105658000) -
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -
3 post-contract award(eskom)
Supplier Quality Management: Specification Unique Identifier: 240-105658000
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
implementation, and maintenance of a quality management system (QMS) that conforms to the
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
inspection, hold points, surveillances, witnesses, reviews and verifications.
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
Title: Supplier Quality Management: Document Identifier: 240-105658000
Functional Area: Quality Management
Quality Quality Manager Quality Risk and
CSD report of subcontractors
Proof of ownership / shareholding (preferably CIPC documentation) inclusive of
B-BBEE Minimum Level: 0
Points Allocation: 20 points
B-BBEE Details: ardware, ADSS Hardware and Miscellaneous items on an
“as and when” required basis for a period of 5 (five) years
for NTCSA.
Duration of the Project 5 Years
Section 1: Specific Goals
A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for
the tender. The points scored for the specific goal must be added to the points scored for price
and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f)
of the Preferential Procurement Policy Framework Act, the contract must be awarded to the
tenderer scoring the highest points.
B-BBEE Status Level of Number of points Number of points
Contributor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant contributor 0 0
NB: The following documents are required to claim preference points,
affidavit / CIPS affidavit
shareholding breakdown
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the
expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.
File name: 240-43921804 (Rev 6) Header and footer portrait template of 7
Document Identifier 240-148918142 Rev 4
SDL&I Strategy Setting Effective Date 01 April 2023
Template Review Date April 2026
Tenderer failing to provide documentation for the allocation of pref
{"closingDate":"01 April 2023"}
{"name":null,"email":null,"phone":null,"department":"NTCSA","address":null}
supply of OPGW
Hardware, ADSS Hardware and Miscellaneous items on an
“as and when” required basis for a period of 5 (five) years
for NTCSA.
Duration of the Project
Section 1: Specific Goals
A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for
the tender. The points scored for the specific goal must be added to the points scored for price
tenderer scoring the highest points.
B-BBEE Status Level of Number of points Number of points
Contributor (90/10 system) (80/20 system)
NB: The following documents are required to claim preference points,
Tenderer failing to provide documentation for the allocation of preference points will
user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the
expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.
File name: 240-43921804 (Rev 6) Header and footer portrait template of 7
Document Identifier 240-148918142 Rev 4
SDL&I Strategy Setting Effective Date 01 April 2023
Template Review Date April 2026
order to know that person is duly authorised to depose of an affidavit. (Mark the
applicable option).
applicable, and enterprise business address.
case of specialised enterprises as per Statement 004, the percentage of black
beneficiaries must be reflected. (No blank spaces to be left).
financial statements or management account. (Mark the applicable option).
to determine the total revenue. (Financial year end to be stipulated by
day/month/year).
level)
the basis for the empowering supplier status.
sworn affidavit must be signed in the presence of the Commissioner of Oath.
Furthermore the Commissioner must also sign and stamp)
a person cannot by law, commission a sworn affidavit in which they have an interest.
directly and through their supply network. In certain cases, the SETA’s accredited
training providers can be approached to participate in developing critical and scarce
skills.
Note: That these targets for skills development candidates categorically exclude
user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the
expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.
File name: 240-43921804 (Rev 6) Header and footer portrait template of 7
Document Identifier 240-148918142 Rev 4
SDL&I Strategy Setting Effective Date 01 April 2023
Template Review Date April 2026
make any financial contribution towards the fulfilment of this obligation. Tenderers also
are advised to approach their relevant SETAs to access grants, subsidies, and
incentives as well as South African Revenue Services for tax rebates that are earmarked
for skills development initiatives.
Section 3: SDL&I Retention and Performance Security
NTCSA will apply a retention of 2.5% of the invoice amount for failure to meet SDL&I
obligations.
NTCSA will apply retention of 2.5% of the monthly invoice value for failure to meet SDL&I
obligations.
For the duration of the contract, NTCSA will retain 2.5% of every invoice (excluding VAT) as
security for the fulfilment of all SDL&I Obligations. The retained amounts shall only be
released to the Contractor upon:
Section 4: Reporting and Monitoring
Maxwell Drive - Sunninghill - Sandton - 2195
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: Good Manufacturing Practice (GMP), SABS Product Certification, NRCS Certification
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Environmental.zip
NEC3 Supply Contract PDF.zip
SDL&I.zip
Technical.zip
Quality.zip
Microsoft Teams meeting link E3006NTCSAMWP.pdf
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
EskomContact Person
Portia Ramushu
Phone
017-799-2302
[email protected]
Website
www.eskom.co.za/
Address
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
7
Last checked
02 Jun 2026
AI status
Not enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
Key Personnel
Data conflicts
None detected
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
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