Panel of service providers for wooden pole inspection and treatment in kwazulu-natal and free state

• Contact persons listed for document authorization (not for tender submissions):
• Amelia Mtshali, Senior Manager, Design Base and Operating Unit Support.
• Andre Bekker, Middle Manager Design Base Maintenance.
• Ajith Persadh, Senior Technologist Design Base Maintenance.
• Note: These are technical/approval contacts from the standard document; no tender submission contacts are provided.

Not applicable as this is a technical standard document. The 'tender' reference appears to be incorrect - this document establishes labelling standards for service providers who would work on Eskom's pole inspection and treatment contracts, but contains no vendor eligibility requirements.

• Scope: This standard covers the labelling philosophy for all MV (Medium Voltage) and LV (Low Voltage) feeder network poles.
• Purpose: To standardise the identification of MV and LV network poles throughout Eskom's Distribution Group.
• Applicability: Applicable to all MV and LV power networks.
• Key Requirements:
• Comply with statutory and Eskom minimum requirements.
• Pole labels must be permanent, indelible, and legible from ground level.
• Labelling shall be logical or sequential.
• All poles/structures must be uniquely identified.
• Labelling Specifications:
• Pole/structure labels must be fitted 1.8 metres above ground level.
• Labels must be clearly and indelibly stamped onto an aluminium plate conforming to Eskom specification D-DT-3049 (SAP 0172393), size 150mm x 25mm x 0.9mm.
• Alphanumeric labelling size must be a minimum of 6mm in height.
• On common MV/LV poles, the MV label is used, but a separate LV label may be added for identification.
• Referenced Standards: The document lists normative references including ISO 9001, Occupational Health and Safety Act 1993, SANS 507-1/NRS 034-1, and various Eskom standards for high-voltage systems and equipment labelling.

• General Philosophy:
• First, identify the feeder/network name.
• Then, identify the pole according to the standard's requirements.
• For multiple T-offs from one structure, use suffixes (A, B, C, etc.) on the originating pole number.
• Detailed methodologies and examples are provided in Annexes A through E, showing different labelling options for MV and LV networks.

• Quality System Reference: The standard references ISO 9001 Quality Management Systems as a normative requirement.
• Inspection Requirement: Systems must be inspected before energisation to ensure compliance with safety, labelling, and warning sign requirements.
• All labels must be permanent and indelible.

• Statutory Compliance: Must comply with SANS 507-1/NRS 034-1:2007 and Eskom's Operating Regulations for High Voltage Systems (240-114967625).
• Safety Compliance: All poles must carry identity discs; labels must be permanent, indelible, and legible. Safety requirements for live work identification must be met.
• Eskom Requirements: MV and LV pole labelling must be logical or sequential and meet all associated business imperatives.
• Registration: All feeder names and codes must be registered with the Operating Unit Network Planning Manager, Network Engineering Design Manager, and Plant Management Manager to avoid duplication.
• Roles: The Provincial General Manager or delegate is responsible for ensuring all MV and LV network poles are labelled and numbered per this standard.

• Regulatory References: Must comply with the Occupational Health and Safety Act, 1993.
• Safety Standard: Must adhere to Eskom's Operating Regulations for High Voltage Systems (ORHVS).
• Risk Management: References Risk Assessment (ISO 31000) and Integrated Risk Management (IRM).
• Installation Safety Note: Personnel installing labels on energised structures must not leave ground level.

• Basic Principle: There is a need to comply with Statutory and Eskom minimum requirements; all related documents must align.
• Statutory Requirements: As per SANS 507-1/NRS 034-1:2007 and Eskom ORHVS, covering safety, labelling, and apparatus identification for live work.
• Eskom Requirements: Labelling must be logical or sequential, meeting all associated business imperatives.
• Roles: The Provincial General Manager or delegate ensures all poles are labelled per this standard.
• Registration: All feeder names and codes must be registered with relevant OU managers to avoid duplication.

2.2.1 Normative [4] SANS 507-1:2007/NRS 034-1:2007 Electricity Distribution - Guidelines for the provision of electricity distribution networks in residential areas, Part 1 - Planning and design of distribution networks

Must demonstrate capability and capacity for Category 3 pre-contract assessment requirements. Must have ISO 9001 compliant quality management system. Must appoint a qualified quality representative. Must comply with all clauses of specification 240-105658000 including special processes requirements.

• Scope: Inspection of wooden poles.
• Pre-contract award quality requirements apply.
• Category 3 is selected as the applicable pre-contract quality category.
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is required.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Eskom reserves rights of access, information, and preservation.
• Management of nonconformities and special processes are required.
• The tenderer must align with ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

• The tenderer's approach must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

• Quality requirements are based on ISO 9001 standard, effective January 2022, with review date January 2027.
• Eskom reserves rights of access, information, and preservation.
• Quality audits will be conducted.
• Management of nonconformities and nonconforming outputs identified by Eskom is required.
• Special processes apply.
• The tenderer must comply with ISO 9001 clauses and principles.

• The tender includes quality performance evaluations.
• Supplier quality performance will be monitored post-contract award.
• Quality audits will be conducted by Eskom.
• The tenderer must comply with ISO 9001 quality management principles.

Must be a registered enterprise capable of providing wooden pole inspection and treatment services; must comply with B-BBEE requirements through a properly executed sworn affidavit; must not have conflicts of interest with the Commissioner of Oaths; must provide accurate financial and ownership information.

Tenderers submitting B-BBEE Sworn Affidavits must ensure the affidavits meet these key pointers for validity:

• Name and ID number of deponent as per identity document.
• Deponent's designation (director, owner, member) must be indicated and underlined/circled to show authority.
• Enterprise name as per CIPC registration documents and business address.
• Percentage of black ownership, black female ownership, and designated group; for specialised enterprises per Statement 004, percentage of black beneficiaries must be shown (no blank spaces).
• Total revenue for the year under review, indicating whether based on audited financial statements or management accounts (underline applicable option).
• Financial year end as per enterprise registration documents, specified by day/month/year.
• B-BBEE Status level (enterprise can have only one).
• Empowering supplier status must be indicated; for QSEs, deponent must select basis for empowering supplier status.
• Date deponent signed and date of Commissioner of Oath must be the same (signed in presence of Commissioner).
• Commissioner of Oath cannot be an employee or ex officio of the enterprise.
• Sworn Affidavits attested/signed by a Commissioner of Oaths as a true copy stamp will not be accepted.

No specific requirements found

1) The tenderer must be capable of providing services for wooden pole inspection and treatment. 2) The tenderer's quality management system must align with ISO 9001:2015 standards, as all its clauses and principles are marked as applicable. 3) The tenderer must fall under 'Category 3' for pre-contract award assessment as per clause 3.5 of Eskom's specification. 4) The tenderer must accept Eskom's standard conditions regarding access, audits, and nonconformity management.

• Scope: Inspection of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State).
• Pre-contract award quality requirements apply.
• Category 3 (refer to clause 3.5.-105658000) is selected as applicable.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Eskom retains rights of access, information, preservation, and quality audits.
• Management of nonconformities and special processes are applicable.
• The quality system must align with ISO 9001 standards and principles.

• The quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Quality principles to be applied: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• Post-contract award, Eskom will monitor contract execution.
• Supplier Quality Performance Monitoring Phase is applicable.

• Evaluation includes performance evaluations.
• Pre-contract award quality requirements are applicable.
• Supplier Quality Performance Monitoring Phase is applicable.
• Quality Audits Related Conditions are applicable.
• ISO 9001 standards and principles must be indicated as applicable.

Returnable Documents: No specific submission guidelines found in the document.

All tenderers eligible but scoring depends on B-BBEE status level. Companies with revenue ≤R10M can submit sworn affidavit; ≤R50M must comply with QSE scorecard unless 51% black-owned; >R50M need valid B-BBEE certificate. Failure to provide B-BBEE documentation results in 0/20 for specific goals but not disqualification. CIDB skills development compliance required for responsiveness.

• Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: 3 years (36 months).

• B-BBEE: A valid B-BBEE certificate from a SANAS-accredited verification agency, a valid sworn affidavit, or a valid B-BBEE Certificate from CIPC for EME companies is required to claim preference points.
• Supporting documents may be requested during evaluation, including proof of ownership/shareholding (CIPC registration), ID copies of shareholders/owners, and proof of disability of owners (where applicable).
• Local Production and Content: Minimum thresholds apply; SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory at contract award and must be a tender returnable if applicable.
• CIDB CSDG: Failure to meet the mandatory percentage will render the tender non-responsive.
• B-BBEE Improvement Plan: Tenderers must submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract, with specific migration requirements based on their B-BBEE level at award.
• SDL&I Obligations: Include transformation, local procurement content, jobs creation, and skills development. Eskom will apply a penalty of 2.5% of the contract value for failure to meet these obligations.
• Skills Development: Tenderers must submit proposals for developing skills of unemployed candidates from KwaZulu-Natal and Free State, representative of South African demographics. Successful suppliers must deliver 1 skill for every R3,000,000 invoiced to Eskom.
• Validity of Affidavits: Sworn affidavits must include specific details such as deponent name and ID, designation, enterprise name and address, black ownership percentages, total revenue, financial year end, B-BBEE status level, empowering supplier status, and proper commissioning.

Returnable Documents:

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (signed by CEO/Member/Director and two witnesses).
• Occupational Health and Safety Plan (OHS plan) addressing project scope OHS risks, aligned to SHE specification, with next review date and signed by CEO/MD.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent) relevant to scope.
• OHS policy signed by CEO complying with OHS Act Section 7.

Note: Ensure all documents are attached as specified.

The tender is open to service providers capable of performing wooden pole inspection and treatment. Key eligibility hinges on demonstrating full OHS compliance: a valid Letter of Good Standing, a CEO-signed OHS policy, and a robust OHS management system. The main contractor must have processes for selecting and managing subcontractors. Past experience in similar work may be verified.

Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for three years.

• Main supplier must demonstrate process and selection criteria for appointing contractors/suppliers.
• Must notify Eskom prior to appointment of contractors/suppliers for work commencement.
• Must ensure contractors/suppliers have adequate resources and competencies.

OHS Compliance:

• Must comply with Eskom contractor Health and Safety requirements standards 32-136.
• Must comply with OHS specification/requirements provided.
• Must comply with Occupational Health and Safety Act.
• Must comply with Compensation for Occupational Diseases and Illnesses Act.
• After contract award, must fully align company processes to Eskom’s OHS requirements.
• Penalties enforced for non-conformance to Eskom/statutory OHS requirements.
• All employees (contractors/suppliers) must undergo relevant Eskom induction.

Management of Contractors/Suppliers:

• Main supplier accountable for management of contractors/suppliers to ensure legal and Eskom compliance.
• Must monitor contractors/suppliers through OHS audits and assessments.
• Must provide grounds for termination of work by contractors/suppliers.
• Non-conformances by contractors/suppliers dealt with via performance and penalty processes.
• Eskom reserves right to verify and may request testimonials/references from previous similar work.

Annexure B includes declaration signed by authorised person (CEO/Director/Managing Director) confirming understanding of OHS requirements and consequences of non-compliance, with company name, signature, date, and two witnesses.

Management of Contractors/Suppliers:

• Main supplier must demonstrate process and selection criteria for appointing contractors/suppliers.
• Must notify Eskom prior to appointment of contractors/suppliers for work commencement.
• Must ensure contractors/suppliers have adequate resources and competencies.
• Accountable for management of contractors/suppliers to ensure legal and Eskom compliance.
• Shall monitor contractors/suppliers through OHS audits and assessments.
• Must provide grounds for termination of work by contractors/suppliers.
• Non-conformances by contractors/suppliers dealt with via performance and penalty processes.
• Eskom reserves right to verify and may request testimonials/references from previous similar work.

Safety evaluation criteria:

• Annexure B signed and submitted.
• Occupational Health and Safety Plan submitted.
• Baseline OHS Risk Assessment submitted with methodology.
• Valid Letter of Good Standing submitted.
• OHS policy signed by CEO submitted.

Key returnable document: The Equipment and Tools List (Annex B).

• Must be fully completed and signed by the authorised tenderer representative.
• The list includes items like electronic recording devices, hand tools, drilling machines, first aid kits, and fire extinguishers.
• Note: Items ticked in the 'owned' column must be owned by the tendering company and cannot be hired.
• A declaration confirming the list's accuracy and that calibrated equipment will have valid certificates must be included.

The technical evaluation is a desktop assessment.

• Only submissions that pass all mandatory/gatekeeper criteria proceed to functional scoring.
• Functional criteria are scored out of 100 points. A minimum final score of 80% is required to proceed.
• Mandatory criteria (gatekeepers) are:

1. Valid inspection competency certificates for a minimum of two inspectors, based on the latest Task Manual 240-133791951.

2. Proof that your chemical supplier is registered with the Department of Agriculture.

3. A fully completed Equipment and Tools List (Annex B).

4. A valid PCO licence from the Department of Agriculture for 'Supplemental and/or Remedial wood treatment outdoor utility poles or including termites'.

• Scoring criteria and weights:
• Technical Training competency (ORHVS modules): 20 points.
• Vehicle Requirements (minimum two suitable vehicles): 10 points.
• Equipment and Tools (ownership/hiring of listed items): 60 points.
• Handling and application of Chemicals training: 10 points.

Scope: Maintenance inspection and supplemental treatment of utility wood poles within Eskom Distribution Central East Cluster (KwaZulu-Natal and Free State).

• The work involves inspection and treatment on an 'as and when' required basis.
• Key applicable standards and references:
• SANS 10324: Inspection and supplemental treatment of treated wood utility poles.
• SANS 754: Eucalyptus poles, cross-arms and spacers.
• SANS 753: Pine poles, cross-arms and spacers.
• Eskom Task Manual 240-133791951.
• ISO 9001: Quality Management Systems.
• Eskom Vehicle Safety Specification 32-345.
• Definitions:
• Submission: The tender in accordance with the enquiry requirements.
• Technical evaluator: Eskom end-users, technical experts, or divisional functionaries.

The tenderer must comply with referenced quality standards.

• ISO 9001: Quality Management Systems is a normative reference.
• Inspector competency training must be based on the latest revision of Eskom Task Manual 240-133791951.

Mandatory compliance documents (failure to submit leads to immediate disqualification):

1. Inspector Competency: For a minimum of two inspectors, submit:

• Certified copies of valid inspection competency certificates based on Task Manual 240-133791951.
• Certification must be by a commissioner of oaths, dated not older than three months before tender closing.
• If certificates are pending, a letter from the training institution on letterhead confirming details is required.

2. Chemical Supplier Registration: Proof (official letter/certificate) that your chemical supplier is registered with the Department of Agriculture.

3. Equipment and Tools List: A fully completed list (Annex B) must be submitted.

4. PCO Licence: A legible copy of a valid Pest Control Operator licence from the Department of Agriculture for 'Supplemental and/or Remedial wood treatment outdoor utility poles or including termites'.

• Licence must be in the correct name of the applicant/tenderer.
• Must be certified by a commissioner of oaths, with signature and date not older than three months from the tender issue date.

Specific health and safety equipment is required:

• A minimum of two first aid kits.
• A minimum of two fire extinguishers.
• Vehicles must comply with Eskom Vehicle Safety Specification 32-345.
• Training for handling and application of chemicals is a scored requirement (10 points).

Mandatory (gatekeeper) requirements:

1. Inspector competency certificates (min. two inspectors).

2. Chemical supplier Department of Agriculture registration proof.

3. Completed Equipment and Tools List.

4. Valid Department of Agriculture PCO licence.

Additional scored requirements:

• ORHVS training modules for inspectors.
• Minimum two suitable vehicles.
• Ownership/hiring of specific equipment and tools.
• Chemical handling training certificates.

Evaluation method: Desktop evaluation.

• Process: Check mandatory criteria first, then score functional criteria.
• Minimum score: 80 out of 100 to proceed.
• Scoring categories: Technical Training (20 pts), Vehicles (10 pts), Equipment & Tools (60 pts), Chemical Handling (10 pts).

Closing date: 23 July 2026 at 10:00. Tender validity period: 8 months from closing date. Clarification meeting (non-compulsory): 25 June 2026 at 09:00 via Microsoft Teams (Meeting ID: 366 207 759 976 493, join link: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF). Deadline for clarification questions: 5 days prior to closing date (18 July 2026).

Eskom Representative: Yvonne Hadden. Email: [email protected] or [email protected]. Phone: 031-7105290. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Clarification feedback posted on Eskom Tender Bulletin and National Treasury E-Tender Portal.

Submit tender electronically via Eskom E-Tendering portal by 23 July 2026 at 10:00. No late submissions accepted. Upload all documents in PDF format under folders: Commercial, Technical, Financial, SHEQ. Maximum upload size per document: 500MB; total submission: 4GB. No ZIP files or hard copies accepted. Ensure submission status is marked as complete. Resubmissions will override previous versions. Mandatory returnables at closing: fully priced BOQ, eligibility criteria compliance. Non-disqualifiable returnables (e.g., Authorisation Form, Acknowledgement Form, SBD 1, SBD 4, Tax Evaluation Questionnaire) must be submitted at closing or within 5 working days if requested. Failure to comply with requests within 5 days results in disqualification.

Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in Central East Cluster (KwaZulu-Natal and Free State Operating Units) for 3 years. Panel of 12 service providers. Refer to Annexure K (Scope of Work) and uploaded technical evaluation requirements for detailed deliverables. Technical returnables must be submitted at tender closing. Functionality requirements apply with an 80% threshold.

Quality requirements must be uploaded in the SHEQ folder. Failure to meet contractual quality requirements by deadlines may result in non-responsiveness. Refer to uploaded quality evaluation criteria for specific documents and standards.

Pricing schedule/BOQ must be submitted as PDF (if not in contract). Upload size per document: 500MB; total submission: 4GB. All BOQ items must be priced. Pricing evaluated inclusive of VAT, corrected for errors, excluding contingencies. Unconditional discounts considered; conditional discounts applied at payment.

Pricing: Submit fully priced BOQ (all items must be priced). Pricing schedule/BOQ to be uploaded as PDF (if not in contract). Payment terms: contracts below R50M (incl. VAT) paid within 30 days of undisputed invoices; contracts above R50M paid within 60 days. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies. Net Present Value comparison may be used. Alternative tenders not allowed.

Mandatory: CSD registration (valid CSD number). Eligibility: no restrictions with Eskom/State-Owned Companies, not on sanctions list, no conflict of interest, not on Tender Defaulters list, no 100% subcontracting. Required documents: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration (Annexure D), SBD 1 (Annexure H), SBD 4 (Annexure J), SBD 6.1 (Preference Points Claim Form, Annexure I), Tax Evaluation Questionnaire, E-Tendering Training Acknowledgement Form (Annexure L), signed NEC 3 Term Service Contract. B-BBEE: Valid certificate (SANAS/affidavit/CIPC) required to claim points. Employment Equity: Proof of compliance (if designated employer). Tax Clearance: Certified copy required for local/foreign tenderers with SA footprint. Joint ventures: Valid JV agreement, single bank account, profit-sharing ratios, joint liability clause.

Safety requirements must be uploaded in the SHEQ folder. Mandatory returnables: signed acknowledgement of Eskom’s OHS legal requirements (Annexure B), Occupational Health and Safety Plan (aligned to scope risks), Baseline OHS Risk Assessment (BRA) with methodology, valid Letter of Good Standing (COIDA), OHS policy signed by CEO (compliant with OHS Act Section 7).

Environmental requirements must be uploaded in the SHEQ folder. Options: PART A (for high-risk): signed acknowledgement of Eskom’s SHE rules (Annexure B), Environmental Management Plan (waste management, induction, incident management, emergency planning, competency/training), Environmental/SHEQ policy signed by CEO/MD (compliance + duty of care), CVs/qualifications for Environmental Officer/Control Officer/Incident Investigators. PART B: signed acknowledgement (Annexure B), ISO 14001 certificate.

Contract terms: NEC 3 Term Services Contract. Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M. Eskom reserves right to negotiate prices if not market-related. Subcontracting with subsidiaries must be declared. Subcontracting 100% of scope is disqualifiable. Tender validity: 8 months from closing date.

Technical returnables must be submitted as per uploaded technical evaluation criteria. Functionality scoring threshold: 80%. Tenderers below threshold are disqualified. Refer to detailed technical evaluation requirements for specific criteria.

Bid evaluation will assess: - Demonstrated capability to perform wooden pole inspection and treatment. - Evidence of competent personnel with required training. - Availability of necessary equipment and PPE. - Risk management processes in place. - Quality management systems. - Stakeholder engagement capabilities. - Compliance with NEC contract framework requirements.

Your method statement must address the following: - Scope of work: Clearly outline the scope as detailed in the Works Information of the NEC document/RFQ. - Objectives: Provide 2-3 SMART objectives related to the scope outputs. - Customer focus: Explain how customer needs are identified and communicated to personnel. - Competency and training: Detail the skills, competencies, and training required to deliver the scope. - Infrastructure: List required PPE, tools, equipment, and testing/measurement infrastructure. - Leadership and values: State your organisation’s mission, vision, and values. - Risk management: Identify all risks associated with delivering the scope and describe actions to minimise/mitigate them. - Process improvement: Explain how your organisation identifies gaps for improvement in business processes. - Data and analysis: Specify what data will be collected and analysed for future decision-making. - Relationship management: Identify stakeholders affected, their impact level (low/medium/high), and actions taken. Clarify if outsourcing is involved and describe supplier selection, evaluation, and performance monitoring processes.

Submit completed PAYE Questionnaire and signed affidavits to your Eskom contractor representative. Copy Group Tax at: [email protected].

Tax compliance evaluation for Eskom service contractors requires the following:

• Must be a South African resident (or follow non-resident process if not).
• Must employ 3+ full-time employees who are not connected persons (e.g., shareholders, members, or beneficiaries) to avoid PAYE withholding.
• No connected persons may render services to Eskom on behalf of the company/CC/trust.
• Must not derive more than 80% of income from Eskom or an associated institution.
• Services must not be performed mainly (>50%) at Eskom premises under Eskom’s control or supervision.
• For labour brokers: Must provide a valid IRP30 exemption certificate to avoid PAYE withholding.
• Dominant impression test: Payments must not be tied to output/results only, and Eskom must not control tools, equipment, staff, or routines. Contractors must retain risk for work quality, time overruns, or financial survival.
• Failure to meet criteria or sign required affidavits (Appendices 1–9) will result in PAYE withholding from payments.

Tax compliance requirements:

• Complete and sign the PAYE Questionnaire and relevant affidavits (Appendices 1–9).
• Provide valid IRP30 exemption certificate if classified as a labour broker.
• Notify Eskom immediately of any changes to tax status or circumstances affecting declarations.
• Non-compliance may result in PAYE withholding, taxes, penalties, and interest being deducted from payments.

• Non-Compulsory Clarification Meeting: 25 June 2026 at 09:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF | Meeting ID: 366 207 759 976 493)
• Tender Closing Date: 23 July 2026 at 10:00 (from tender record).

Non-compulsory online tender clarification meeting:

• Date: 25 June 2026
• Time: 09:00
• Platform: Microsoft Teams
• Join Link: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF
• Meeting ID: 366 207 759 976 493

Note: Attendance is optional but recommended for clarity on tender requirements.

Returnable documents and submission requirements are not specified in the provided clarification meeting notice. Bidders must obtain the full tender documentation to confirm: required forms, submission method (electronic/physical), deadline confirmation, and any mandatory returnables (e.g., signed declarations, certificates).

Evaluation criteria are not explicitly detailed in the provided text. Typically, Eskom tenders for this scope may assess: relevant industry experience in wooden pole inspection/treatment, safety compliance (OHS), financial stability, technical capability to meet utility standards, and B-BBEE compliance. Obtain full tender documents for exact scoring methods and thresholds.

• Scope: Inspection and treatment of wooden poles on an as-and-when-required basis.
• Contract Type: Enabling agreement with a panel of 12 service providers.
• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: 3 years.
• Work Allocation: Panel-based; tasks assigned by Eskom as needed.

Compliance requirements are not specified in the provided document. Bidders should verify full tender documentation for: CSD registration, tax clearance, B-BBEE certification, CIDB grading, CIPC registration, and any sector-specific professional registrations (e.g., electrical or wood treatment certifications).

• Attend compulsory site visit and/or clarification meeting as specified in Tender Data. Failure results in disqualification.
• Details (date, time, venue) are in Tender Data.
• Tenderers may ask questions during the meeting.

• All communication must be in writing to/from the Eskom Representative only, as identified in the Invitation to Tender.
• Queries and requests for clarification must be addressed to the Eskom Representative, not to any other Eskom official.
• Eskom publishes all clarifications and responses (anonymously) on the tender advertising platforms.
• Submission address and contact details are specified in the Tender Data.

• Submit the complete original tender and one hard copy to the address and tender box specified in the Tender Data by the closing date and time.
• For e-tendering, upload and finalize via Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time.
• Proof of posting or courier delivery is not proof of delivery. Eskom does not accept email submissions unless stated in Tender Data.
• All references to time are South African Standard Time (SAST).
• No late tenders are accepted. Tenders not received by the closing time will be returned unopened.
• Submit mandatory tender returnables by the closing date. Incomplete or missing mandatory documents will lead to disqualification.
• For paper submissions: provide separate packages marked 'ORIGINAL' and 'COPY'. Seal them in an outer confidential package with the tender number, your details, and the submission address.
• For e-tendering: upload documents into the designated technical, commercial, and financial folders.
• Ensure documents are accessible, not corrupt, and finalized before the deadline.
• Tenderers must sign the tender. Eskom holds the signatory liable.
• Do not subcontract 100% of the scope of work – such tenders are disqualified.
• Attend compulsory site visits or clarification meetings as specified in Tender Data; failure results in disqualification.

• Submit all mandatory tender returnables by the closing date. Documents must be complete, valid, current, and original where stipulated.
• Provide original tender plus one hard copy by closing date. Missing original or copy leads to disqualification.
• Package separately as 'ORIGINAL' and 'COPY' (and 'ELECTRONIC COPY' if required). Include tender number, your details, and submission address on each.
• Seal packages in an outer confidential package with the same details.
• For e-tendering, upload documents to designated folders.
• Mandatory documents missing by closing date result in disqualification.

• Tenderers must meet eligibility criteria stated in the Tender Data, not be restricted from doing business with Eskom or state-owned companies, and not propose 100% subcontracting.
• For construction works, CIDB registration (or proof of application) may be required.
• Proof of B-BBEE status (certificate/affidavit/CSD report) is mandatory for evaluation.
• If functionality is a criterion, tenderers must meet the minimum threshold stated in the Tender Data.
• Financial analysis may be conducted to assess risk; insufficient mitigation may lead to disqualification.
• Prices are evaluated according to criteria in the Tender Data, considering factors like CPA, FOREX, and discounts.
• Arithmetical errors are corrected with tenderer concurrence; refusal leads to rejection.
• B-BBEE level is scored from the CSD report or certificate/affidavit. If a pre-qualification criterion, proof must be provided by closing date.
• Specific Goals are scored based on supporting documentation; failure to submit proof results in zero points.
• Final ranking combines Pricing and Specific Goals scores from highest to lowest.
• Objective criteria may be applied only if stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used.
• Reverse e-auction may be used for certain tenders; if so, tenderers submit a tender without prices.

• The scope involves inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State) for three years.
• Tenderers must check the Invitation to Tender documents on receipt and report any discrepancies or omissions to the Eskom Representative.
• The Acknowledgement Form must be completed and submitted, stating whether the tender is for the whole or part of the works/services.
• Tenderers must obtain and familiarize themselves with any standardized specifications referenced in the documents.

• Prices must include all duties, taxes (including VAT), and levies applicable 14 days before the closing date.
• Rates and Prices must be fixed for the contract duration, unless price adjustment provisions are stated in the Invitation to Tender.
• All prices must be in South African Rand, unless otherwise instructed.
• Do not make alterations to tender documents except to correct errors or as instructed by Eskom Representative; corrections must be initialed by all signatories.
• Alternative tenders are only permitted if a main tender is submitted and if allowed by the Invitation to Tender.
• Insurance: Eskom's insurance may not provide full cover; tenderers should seek qualified advice.
• Security for performance: if required, indicate at least two financial institutions you may approach; Eskom reserves the right to reject unsuitable institutions.

• Eligibility: Tenderer must meet eligibility criteria in Tender Data and not be restricted from doing business with Eskom or State-Owned Companies.
• Compliance with legislation: Adhere to National Treasury instructions, CIDB Regulations, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• B-BBEE: Submit valid B-BBEE certificate/affidavit or CSD report by closing date if it is a pre-qualification criterion. Fraudulent or fronting practices lead to disqualification and reporting to the B-BBEE Commission.
• CIDB: If CIDB grading is a qualification criterion, provide proof of registration by closing date or proof of application with registration to follow within 21 working days.
• SHEQ: Provide proof of Safety, Health, Environment, and Quality systems, policies, and capabilities by closing date. All SHEQ costs and personnel must be reflected in the tender.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets specified thresholds (e.g., duration ≥12 months, value ≥R5 million, or CIDB grade 7+).
• SDL&I Undertaking must be completed and submitted by contract award.
• Designated materials and thresholds information must be submitted by contract award.

• Submit information on designated materials and thresholds by contract award. Failure to submit results in tender not being considered for award.

• Eskom is not liable for losses, claims, or damages arising from tender participation, process amendments, termination, suspension, or exclusion.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tender validity: Hold tender valid for acceptance within the validity period after closing. Extend validity if requested; refusal leads to exclusion.
• Treat all procurement matters confidentially. Use Eskom documents only for tender preparation.
• Attend compulsory site visits or clarification meetings; details are in Tender Data.
• Sign the final contract draft provided by Eskom.
• If security for performance is required, indicate at least two financial institutions you may approach; Eskom can reject unsuitable institutions.

• Address all clarification queries in writing to the Eskom Representative identified in the Invitation to Tender.
• Do not contact other Eskom officials.
• Eskom publishes queries and responses anonymously on the tender advertising platforms.

• For system difficulties or tender-specific queries, contact the buyer responsible for the published tender.
• Automated submission confirmations are sent from [email protected]. No direct contact person, phone number, or physical address is provided.

• Submit electronically via Eskom’s eTendering system only. No physical submissions accepted.
• Access the system via: https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.
• Register with a valid CSD number, email, and mobile number (must start with +27). OTP verification is mandatory.
• Upload all required documents under correct categories (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Finalize submission by clicking 'Finalize Submission'. Save the confirmation email with submission ID for reference.
• For system or tender issues, contact the buyer responsible for the published tender.

• Upload required tender documents (e.g., Technical, Commercial, Finance) via the eTendering system.
• Categorize each document correctly during upload.
• Ensure all documents are uploaded before finalizing the submission.

• Suppliers must register on the eTendering system with a valid email, phone number, and CSD number.
• Email and phone number verification via OTP is mandatory.
• Only suppliers with a CSD number can access the eTendering system.
• For closed tenders, suppliers are selected based on Eskom’s unspecified 'selection and evaluation criteria' and invited to bid privately via a direct link.

• Scope: An enabling agreement with a panel of 12 service providers for the inspection and treatment of wooden poles on an 'as and when' required basis.
• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three years.
• No detailed technical specifications, deliverables, standards, or service levels are provided in the document.

• A valid Central Supplier Database (CSD) number is mandatory to register and access the eTendering system.
• No other compliance requirements (e.g., tax, B-BBEE, CIDB, CIPC, local content) are stated in the document.

• A valid Central Supplier Database (CSD) number is required to access the eTendering system.

• For closed tenders, suppliers are selected based on Eskom’s 'selection and evaluation criteria' and invited to bid privately via a direct link. No specific criteria are detailed.

• Mandatory criteria for high-risk work:
• Signed acknowledgement of Eskom's SHE rules (Annexure B).
• Formal Environmental Management Plan addressing: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, emergency planning for environmental incidents, and environmental competency/training/appointments.
• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to environmental compliance obligations and duty of care.
• Proof of environmental competency: CVs and qualifications/certificates for roles such as Environmental Officer, Environmental Control Officer, and Incident Investigator(s).
• Valid ISO 14001 Environmental Management Standard certificate.

• Scoring method:
• Score 0: Document not submitted OR submitted but does not satisfy minimum requirements (disqualification).
• Score 1: Document submitted and content satisfies minimum requirements.

• Scope involves high-risk work for inspection and treatment of wooden poles.
• Required Environmental Management Plan must cover:
• Waste management (reduction, re-use, recycling, disposal).
• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.
• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to:
• Compliance with environmental obligations.
• Environmental duty of care.
• For high-risk work, provide CVs and qualifications/certificates for:
• Environmental Officer.
• Environmental Control Officer.
• Incident Investigator(s).
• ISO 14001 Environmental Management Standard certificate is mandatory.

• Submit a signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).
• Provide an Environmental (or SHE/SHEQ) policy signed by the Company Owner/CEO/MD, committing to environmental compliance and duty of care.

• Environmental Management Plan must address:
• Waste management (reduction, re-use, recycling, disposal).
• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.
• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to:
• Compliance with environmental obligations.
• Environmental duty of care.
• For high-risk work, provide CVs and qualifications/certificates for:
• Environmental Officer.
• Environmental Control Officer.
• Incident Investigator(s).
• Submit a valid ISO 14001 Environmental Management Standard certificate.

1) Must be a Qualifying Small Enterprise (QSE) with annual revenue between R10-50 million. 2) Must be a B-BBEE compliant entity with minimum 51% Black ownership for Level Two or 100% for Level One. 3) Must provide detailed Black ownership breakdown including designated groups (youth, disabled, unemployed, rural residents, military veterans). 4) Authorized representative must complete sworn affidavit with commissioner of oaths certification. 5) Enterprise must operate in relevant business nature for wooden pole inspection and treatment services.

B-BBEE Requirements:

• Minimum B-BBEE Level: One (1).
• Bidders must be a Qualifying Small Enterprise (QSE) as per the Amended Codes of Good Practice.
• Annual total revenue must be between R10,000,000.00 and R50,000,000.00 based on the latest audited financial statements.
• B-BBEE Affidavit Required: Must be sworn and signed by a Commissioner of Oaths, valid for 12 months from the date of signing.
• Ownership Declarations: Must specify percentages for Black Owned, Black Female Owned, and Black Designated Group Owned (with breakdowns for Black Youth, Black Disabled, Black Unemployed, Black People in Rural Areas, and Black Military Veterans).
• B-BBEE Procurement Recognition Level: Must confirm either:
• 100% Black Owned (Level One, 135% recognition), or
• At least 51% Black Owned (Level Two, 125% recognition).
• Definitions: Must align with the Broad-Based Black Economic Empowerment Act, including definitions for 'Black People' and 'Black Designated Groups'.

B-BBEE Affidavit Requirements for QSEs:

• Must be completed by a Member, Director, or Owner of the enterprise, duly authorised to act on its behalf.
• Enterprise details required: Full name, trading name (if applicable), registration number, VAT number, physical address, type of entity, and nature of business.
• Definitions:
• 'Black People': Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (before or after 27 April 1994, with conditions).
• 'Black Designated Groups': Includes unemployed black people, black youth, black people with disabilities, black people in rural/underdeveloped areas, and black military veterans.
• Ownership Declarations:
• Percentage of Black Owned (flow-through principle, Amended Code Series 100).
• Percentage of Black Female Owned (Amended Code Series 100).
• Percentage of Black Designated Group Owned (Amended Code Series 100).
• Breakdown of Black Designated Group Ownership: Black Youth %, Black Disabled %, Black Unemployed %, Black People in Rural Areas %, Black Military Veterans %.
• Financial Criteria: Annual total revenue must be between R10,000,000.00 and R50,000,000.00 based on the latest financial year-end.
• B-BBEE Level Confirmation: Tick applicable box for:
• 100% Black Owned (Level One, 135% procurement recognition), or
• At least 51% Black Owned (Level Two, 125% procurement recognition).
• Validity: Affidavit is valid for 12 months from the date signed by the Commissioner of Oaths.
• Oath: Deponent must confirm understanding and acceptance of the oath's binding nature.

Part a - submission requirements:

• Attach Annexure B (Eskom OHS acknowledgement form) completed and signed by CEO/Member/Director AND signed by 2 witnesses
• Attach Environmental Management Plan for the scope of work addressing as minimum: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, emergency planning for environmental incidents, environmental competency, training, and appointments
• Attach Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD covering commitment to: (1) compliance to environmental compliance obligations, and (2) environmental duty of care
• Attach CVs and qualifications/certificates for Environmental Officer, Environmental Control Officer, and Incident investigators

Part b - submission requirements:

• Attach Annexure B completed and signed by CEO/Member/Director AND signed by 2 witnesses
• Attach ISO 14001 Environmental Management Standard certificate

Bidder guidance:

• Both Part A and Part B requirements must be submitted
• Annexure B requires dual signatures (CEO/Director plus 2 witnesses)
• Environmental Management Plan must address all five elements listed for medium risk work

1. Must acknowledge and comply with Eskom's SHE rules and requirements. 2. Must have ISO 14001 certification. 3. Must have qualified environmental personnel (Environmental Officer, Environmental Control Officer, incident investigators). 4. Must have comprehensive Environmental Management Plan. 5. Must have signed environmental/SHE/SHEQ policy from company leadership.

Scope of work:

• Inspection and treatment of wooden poles on an "as and when" required basis
• Location: Central East Cluster covering Kwa-Zulu Natal and Free State Operating Units
• Duration: Three-year enabling agreement
• Panel of twelve (12) service providers will be appointed

ENVIRONMENTAL MANAGEMENT PLAN REQUIREMENTS (Medium Risk):

• Waste management covering reduction, re-use, recycling, and disposal
• Environmental induction procedures
• Environmental incident management protocols
• Emergency planning for environmental incidents
• Environmental competency, training, and appointments

ENVIRONMENTAL COMPETENCY REQUIREMENTS (High Risk):

• Environmental Officer - CV and qualifications required
• Environmental Control Officer - CV and qualifications required
• Incident investigators - CV and qualifications required

Bidder guidance:

• Consider scope of work, associated risks, and Environmental Management Plan when determining competency requirements
• Personnel qualifications must be relevant to the nature and scale of work

Mandatory compliance documents:

• Annexure B - Eskom OHS acknowledgement form (signed by CEO/Director and 2 witnesses)
• ISO 14001 Environmental Management Standard certificate
• Environmental Management Plan for the scope of work
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD

OHS compliance requirements:

• Eskom contractor Health and Safety requirements standard 32-136
• OHS specification/requirements as provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

Post-award obligations:

• Contractor must fully align company processes to Eskom OHS requirements (policies, procedures, standards)
• All employees (contractors/suppliers) must undergo relevant Eskom induction
• Main contractor responsible for managing all tiers of contractors/suppliers

Penalties:

• Penalties enforced on main supplier for non-conformances identified for main supplier and/or its contractors/suppliers pertaining to Eskom and/or statutory OHS requirements

CONTRACTOR MANAGEMENT (if using sub-contractors):

• Must demonstrate selection criteria for appointing contractors/suppliers
• Must notify Eskom prior to appointing contractors/suppliers
• Must ensure contractors/suppliers have adequate resources and competencies
• Must monitor contractors/suppliers through audits and assessments for OHS compliance
• Must provide grounds for termination of contractor work
• All non-conformances dealt with directly with main contractor in terms of performance and penalty processes

Verification:

• Eskom reserves right to verify contractor management processes
• Contractor may be required to provide testimonials/references and client contact details including Eskom

Mandatory OHS compliance documents:

• Eskom contractor Health and Safety requirements standard 32-136
• OHS specification/requirements as provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

Key requirements:

• Supplier/contractor/tenderer must ensure understanding of all OHS requirements listed
• After contract award, company must fully align processes to Eskom OHS requirements (policies, procedures, standards)
• All employees (contractors/suppliers) must undergo relevant Eskom induction and company induction
• Penalties shall be enforced on main supplier for non-conformances pertaining to Eskom and/or statutory OHS requirements

Bidder guidance:

• Obtain copies of all referenced OHS documents before submission
• Ensure company processes can be aligned to Eskom requirements post-award
• Annexure B acknowledgement is a pre-requisite for submission
• Non-compliance with OHS requirements may result in penalties being imposed on the main supplier

ENVIRONMENTAL MANAGEMENT PLAN REQUIREMENTS (Medium Risk):

• Waste management: reduction, re-use, recycling, disposal
• Environmental induction procedures
• Environmental incident management protocols
• Emergency planning for environmental incidents
• Environmental competency, training, and appointments

Environmental policy requirements:

• Must be signed by Company Owner/CEO/MD
• Must cover commitment to: (1) compliance to environmental compliance obligations, and (2) environmental duty of care

ENVIRONMENTAL COMPETENCY REQUIREMENTS (High Risk):

• Environmental Officer - CV and qualifications/certificates required
• Environmental Control Officer - CV and qualifications/certificates required
• Incident investigators - CV and qualifications/certificates required

Certification requirement:

• ISO 14001 Environmental Management Standard certificate required

Bidder guidance:

• Consider scope of work, associated risks, and Environmental Management Plan when determining competency requirements
• Personnel qualifications must be relevant to the nature and scale of work
• ISO 14001 certification demonstrates environmental management system capability

Management of contractors/suppliers:

The main contractor/supplier:

• Must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers
• Must provide notification to Eskom prior to appointment of contractors or suppliers for commencement of work
• Must ensure contractors/suppliers have adequate resources and competencies
• Is accountable for management of contractors/suppliers to ensure applicable legal and Eskom requirements are complied with during contract execution
• Must monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution
• Must provide grounds for termination of work done by contractors/suppliers
• All non-conformances/non-compliance by contractors/suppliers (all tiers) shall be dealt with directly with main contractor in terms of performance and penalty processes
• Eskom reserves the right to verify this when deemed necessary
• Contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for whom similar work was performed

Bidder guidance:

• If using sub-contractors, ensure robust contractor management procedures are documented
• All tiers of sub-contractors are the main contractor's responsibility for compliance
• Maintain records of contractor selection, monitoring, and performance management

Environmental evaluation criteria structure:

Part a:

• Pre-requisite: Signed acknowledgement of Eskom SHE rules and requirements (Annexure B)
• Environmental Management Plan for scope of work (medium risk)
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD
• High Risk: Environmental Competency with CVs and qualifications for Environmental Officer, Environmental Control Officer, Incident investigators

Part b:

• Signed acknowledgement of Eskom SHE rules and requirements (Annexure B)
• ISO 14001 Environmental Management Standard certificate

Bidder guidance:

• Both Part A and Part B requirements must be met
• Annexure B acknowledgement is a pre-requisite threshold requirement
• Environmental competency requirements are classified as high risk - ensure qualified personnel are identified

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its Safety, Health,

Environmental and Quality Policy, along with legislative obligations.

This SHE specification is Eskom’s minimum requirements which are required to be met for the specific contract and

for the duration of the contract period by contractors and where required, the delivery organisation.

The principal contractor is expected to develop a SHE plan which meets these requirements as well as all the relevant

applicable legislation they conform to.

Eskom in no way assumes the contractors legal responsibilities. The contractor is and remains accountable for the

quality and the execution of his/her health and safety programme for his / her employees and appointed contractor

employees.

This SHE specification reflects minimum requirements and should not be construed as all encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or replace any

organizational SHE requirements.

Note 2 : In terms of Eskom requirements, this manufacturing Contract falls within the requirements of the Construction

Regulations

2. Supporting clauses

2.1 Scope

Scope of work is detailed in the provided Contract and specific topics are specified on .

2.1.1 Purpose

This document will provided a standardise approach for the compilation of SHE specifications throughout Eskom for

contracts, contracts and NEC 3 contracts.

2.1.2 Applicability

This SHE specification is applicable to any contracting organisation who intends tendering for the contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs.

2.2.1 Normative

[1] Occupational Health and Safety Act and Regulations, No .

[2] National Environmental Management Act No

[3] 240-62946386 Vehicle & Driver Safety Management Procedure

[4] 32-1034 Eskom Procurement and Supply Management Procedure.

[5] Basic Conditions of Employment Act

[6] National Road Traffic Act

[7] 32-37 Eskom Substance Abuse Procedure

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[8] Safety, Health and Environmental Specification

2.2.2 Informative

[1] Constitution of the Republic of South Africa Act No.

[2] 32-726 Mandatory SHE Requirements for Eskom Procurement and Supply Chain Management

[3] 240-62196227 Eskom Life Saving Rules

[4] 32-345 Eskom Vehicle Specifications

[5] SANS 10142: The Wiring of Premises Part 1: Low-voltage installations

[6] SANS 10140 Identification of Colour Marking

[7] SANS 1186 Symbolic Safety Signs

[8] SANS 1091 National Colour Standard

[9] SANS 10087 LP Gas Storage

[10] SANS 10085 Design and Erection of Scaffolds

[11] Tobacco Products Control Act (Updated 2011.05.19)

[12] ISO 12480-1:1997 Cranes – Safe use.

2.2.3 Definitions

Definition Explanation

Contractor – includes means an employer as defined in section 1 of the Act who performs contract

appointed contractor work and includes principal contractors

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required as contemplated in these (the Construction Regulations)

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Health and safety means a document specification of all health and safety requirements

specification pertaining to associated works on a contract site, so as to ensure the health

and safety of persons.

Health and safety means comprehensive health and safety requirements for a contract, project,

requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Principal contractor means an employer, as defined in section 1 of the Act, who performs contract

work and is appointed by the client to be in overall control and management

of a part of, or the whole of, a construction site.

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2.2.4 Classification

a. Controlled disclosure: controlled disclosure to external parties (either enforced by law, or discretionary).

2.3 Abbreviations

Abbreviation Description

BU Business Unit

COID Act Compensation for Occupational Injuries and Diseases Act

CR Construction Regulations

DMR Driven Machinery Regulations

DoEL Department of Employment and Labour

EAP Employee Assistance Program

EP Emergency Preparedness

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

ISO International Organisation for Standardization

LPG Liquid Petroleum Gas

LoGS (COID) Letter of Good Standing

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act

OU Operating Unit

PDrP Professional Driver Permits

PPE Personal Protective Equipment (includes clothing)

SANS South African National Standards

SHE Safety, Health and Environment

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2.4 Related/supporting documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible manager).

3. Document content

3.1 Scope of work

External inspection

• Visual above ground inspection

• Excavation at a pole

• Inspection of groundline region

• Inspection of poles with cables

• Internal intrusive inspection of wooden poles ≥ 10 m long

Intrusive inspection

• Classification of poles

• The inspection and treatment shall also include the drilling of inspection and treatment holes as well

as the application of chemical rod and plugs, where applicable

• Marking of poles after intrusive inspection

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the principal contractor at the time of awarding the

contract.

The principal contractor must ensure that a section 37(2) agreement is compiled and signed between the principal

contractor and all their appointed contractors for the contract.

A copy of this agreement must form part of the principal contractor’s SHE file

3.2.2 OHS Act

The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and regulations

which will be available to all employees and consulted when and where necessary.

3.2.3 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights).
• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• National Road Traffic Act
• Compensation for Occupational Injures and Diseases Act.
• Applicable South African National Standards (SANS).
• Applicable international standards.

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3.2.4 Eskom requirements

All contractors shall, before commencement of the charter ensure that all their employees are familiar with the

relevant Eskom SHE documentation that is applicable to charter services.

3.2.5 Appointment of a principal contractor

The principal contractor will be appointed by Eskom on the awarding of the contract and will be responsible and

accountable for all legislative and Eskom requirements for the duration of the contract.

3.2.6 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments shall be done in writing

and will form part of the SHE plan that is required to be submitted to Eskom. Adequate training and instruction must

be given to the appointees and the principal contractor must ensure that all the appointed contractors understand

their roles and responsibilities.

3.2.7 SHE Policy

A SHE policy is a statement of intent and a commitment by the organisation’s CE and senior management in

relation to the relevant SHE roles and responsibilities, the achievement of their strategic objectives, values of

integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required to compile an

organisational SHE policy in line with their SHE responsibilities. The policy must be signed by the organisation’s

CE or the appointed assistant to the CE OHS Act Section 16(2). The policy must be displayed in a prominent place

within the workplace. A copy of the policy must be filed in all the contract SHE files and as an annexure the SHE

Plans

3.2.8 Coid

The principal contractor and all his/her appointed contractors shall be registered with an appropriate employment

compensation commissioner and have available a valid letter of good standing from such commissioner. The

obligation lies with the contractors to ensure that the LoGS remains valid throughout the contract period. A copy of

the LoGS must be filed in all the contract SHE files and as an annexure the SHE Plans

3.3 Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall appoint competent

employees who will meet the requirements of the OHS Act and NEMA.

Note 1: Where appointments are made, contractors shall ensure that the appointees have been suitably trained and

or informed of their responsibilities before getting to accept such appointment.

3.3.1.1 Non statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator.
• Eskom requirement – Fire official.
• Eskom requirement - Chairperson of Health and Safety Committee.
• Eskom requirement – Organisation’s Health and Safety officer.

Copies of all appointments made must be filed in the respective SHE files.

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3.4 Organisational structure

3.4.1 Principal Contractor Organogram

1. The principal contractor must provide an organisational organogram related to this contract, depicting all the

levels of responsibility from the CE down to the supervisors responsible for the contract. The relevant

positions held names of appointees and legal appointments must be listed.

2. The principal contractor must ensure that all appointed contractors comply with this requirement. The

principal contractor is responsible for keeping copies of all of the organograms’ as well as submitting them

with the SHE plan. All organograms’ shall be updated timeously when appointments are changed.

3. This diagram must be kept up to date and filed in the project SHE files.

3.5 Roles and responsibilities

1. Visible commitment is essential to providing a safe work environment. Managers, supervisors and employees

at all levels must demonstrate their commitment by being proactively involved in the day to day operations,

in particular SHE of any project / contract. Legislation requires that each employee must take reasonable

care of themselves and their fellow workers, being it management down to the lowest level employee.

2. The principal contractor must provide a detailed list the relevant roles and responsibilities of the employees

listed hereunder in this paragraph.

3.6 Hazard and risk management

1. The intent is Zero Tolerance of unsafe acts and conditions during the contract through the assessment of

risk of each operation executed by the principal contractor and the provision of the necessary means to

eliminate or minimize the risk to ensure a healthy and safe working environment.

2. The principal contractor shall, for this specific contract, conduct an initial risk assessment, listing all the

hazards associated with this contract.

3.6.1 Existing / potential hazard

Baseline Risk Assessment should be provided in relation with existing potential hazards for the contract.

3.6.2 Base line risk assessment

To be compiled and submitted with the SHE Plan by the contractor

3.7 Incident management

1. All incidents relating to the contract (fatalities, lost time, medical treatment, first aid, vehicle accidents,

damage to equipment near misses and environmental issues) shall be reported and investigated in terms of

the section 24, 25, GAR 8 and 9 of the OHS Act.

2. Copies of the investigation reports must be filed in the contract SHE file.

3. All incidents of a serious nature shall be reported to the Eskom contract responsible manager as soon as

practicably as possible.

4. Ensure that all incidents are reported and investigated timeously by competent incident investigators;

Note: Eskom has the right to be involved in any contract related serious incident investigations.

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3.7.1.1 Reporting

1. All incidents including near misses occurring at work shall be reported to the relevant site supervisor /

manager as soon as practicable but before the end of the shift.

Note 1: If it is found that the Principal contractor or his / her appointed contractors are hiding/not reporting

incidents then steps (which may include disciplinary action) would be taken against the line management of

the principal contractor and appointed contractor.

2. All section 24 shall be reported to the provincial inspector of the DoEL and section 25 incidents shall be

reported to the chief inspector of the DoEL.

3.7.1.2 Investigation

1. All incidents shall be investigated in terms of the OHS Act sections 24 and 25 and conducted in terms of

the organisations Incident investigation plan.

2. Investigations shall be conducted by a competent investigator who will compile the appropriate incident

report form as listed in the GAR Annexure 1 of the OHS Act.

3. For incidents of a serious nature, a comprehensive and detailed investigation report shall be submitted to

the Eskom contract responsible manager as soon as practicable after the incident investigation.

4. All incidents that were in contravention of any one of Eskom’s life saving rules must be presented by the

relevant contractor manager to the Eskom Contract responsible manager and where required to the OU / BU

responsible manager.

3.7.1.3 Close out

All incident investigation reports must be closed out once all the recommendations to prevent further incidents have

been carried out and a copy of the investigation report must be sent to the Eskom contract responsible manager.

3.7.2 Eap

For the duration of the contract, where the contractor do not have EAP service providers, then Eskom’s EAP

service provider is available to provide assistance. All costs are to be borne by the Contractor. Details are: ICAS –

Tel. No.: 0800 611 059.

3.7.3 Occupational Hygiene

3.7.3.1 Thermal Conditions

1. Contractors must protect their employees against the natural thermal conditions, by providing sufficient and

suitable cold weather gear for the winter months and suitable rain wear for the rainy seasons.

2. In hot conditions, contractors must prevent the effects of heat fatigue and heat exhaustion by providing

sufficient rest periods, shade cover where possible re-hydration mineral replenishment fluids. Where the

heat index and the humidity levels reach the required dangerous levels, contractors shall stop work for that

period.

3.7.4 Noise induced hearing loss

1. Where mechanical and or electrical devises are used which emit a noise, then a risk assessment and noise

survey shall be conducted to establish the noise levels and determine as to what type of hearing protection

must be supplied.

2. Contractors shall provide the appropriate hearing protection, train the users in the use, care and

maintenance of such equipment.

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3.7.5 Rehabilitation

Where any contractor’s employee is injured at work to the extent that they require rehabilitation, then this must be

given, using the services of an appointed rehabilitation organisation.

3.7.6 Duty of care

Where the contract involves working directly and or indirectly with the environment, contractors shall take care in

preventing environmental degradation, throughout the contract. Where tasks involve damaging the environment,

then the contractor shall rehabilitate such damage to its original contract state.

3.7.7 Environmental Incidents

1. All environmental incidents must be reported and investigated in terms of paragraph 3.8 of this

specification.

2. All environmental incidents occurring at the workplace must be recorded, detailing how each incident was

dealt with. Proof thereof must be kept in an incident register.

3. The Contractor will be held liable for any infringement of statutory requirements of the Environmental

Conservation Act, No , or any other relevant legislation.

3.7.8 Waste management

1. If not already in place, all contractors must compile a waste management plan before commencing of work.

2. A register of hazardous waste must be kept which will include a record of disposal.

3. Where applicable and work is performed outdoors, no waste, whether it be biodegradable or not, is to be

left on the worksite once work has ended.

4. All waste, including domestic and hazardous waste generated will not be burned, buried, or disposed of on

on any landowners’ property. All waste must be removed to a registered waste site on a regular basis.

(Daily / Weekly) and where material waste is to be returned to a storage facility, this will be done in terms of

the disposal procedure for such material.

5. The contractor and sub-contractor working on site must ensure that oil, fuel, and chemicals are confined to

specific and secure areas throughout the contract period. These materials must be stored in a bunded area

with adequate containment for potential spills and leaks.

6. All oil-based waste material shall be kept segregated and placed in sealed 200 litre drums. This material

shall be disposed of through a recognised oil recycling company.

3.7.9 Water Environments

1. Water is becoming a scarce commodity. Water conservation in any organisation is essential.

2. Where any work involves the use of water, then consideration must be taken into re-using waste water where

possible.

3. Educating staff in water conservation will undoubtedly assist in the organisations water conservation plan.

3.8 Emergency management

1. The art of emergency preparedness and response is to minimise the effects of any emergency and to

restore normal activities as soon as practical.

2. If not already in place, contractors must develop their own emergency response plan for both their

worksites and offices. Where any office and or site is located within any Local Authorities area, then the

plans must include their involvement.

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3.8.1 Emergency preparedness

1. Periodic emergency drills must be undertaken to test the effectiveness of the plan. This must be recorded

and provided on request.

2. The plans must accommodate offices, workshops, work outdoors and work within neighbouring

establishments.

3. Contractor management must ensure that sufficient number of employees are trained in the various

disciplines to be able to afford prompt response in dealing with the relevant emergency and evacuation.

3.8.2 Offices

The EP plans must accommodate on how to react to emergency situations such as, fires, work injuries, bomb

threats, building evacuation, political unrest, the contacting of the various emergency services etc.

3.9 Fire risk management

Contractors shall ensure that staff are educated in fire prevention and will be held responsible to avoid the risk of

fire. Ideally, all employees should receive basic training in fire prevention and use of fire equipment.

3.9.1 Offices / work sites

1. The storage of flammable substances within offices, buildings and workshops is prohibited. Such storage

shall be done in the appropriate flammable liquid storage facilities located away from buildings.

2. A suitable fire warning system for alerting personnel to a fire shall be provided, and capable of being heard

in all areas of the building.

3. Smoking is not permitted indoors, at entrances to buildings or near air intake systems as per the Tobacco

Products Control Act and Eskom Policy and legislation requirements.

3.10 First aid and equipment

All the requirements as listed in GSAR 3 must be met by the contractor for the duration of the contract.

3.10.1 Boxes and equipment

1. First aid box contents must contain as a minimum, the contents as listed in the Annexure of the GSR.

2. In equipping boxes, cognisance must be made of the hazards associated with the work being performed and

the contents be sufficient to treat injuries until such times as the emergency services are able to take over

treating the injured.

3. Boxes must be available and accessible and able to be taken to the incident place, for the immediate

treatment of injured persons at that workplace.

3.11 She communication systems

1. If not already in place, the principal contractor/s and their appointed contractors must develop a

communication strategy outlining how they intend to communicate SHE issues to their staff, the mediums

they will employ and how they will measure the effectiveness of their SHE communication. Below is a brief

on how communication should take place.

2. Where contract meetings are conducted at the premises, SHE shall be include as a standing agenda point

and minutes of these meetings shall be available at the premises at all times.

3. Minutes of meeting must be compiled and filed in the relevant SHE files. All employees shall have access

to these minutes.

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4. Attendance lists shall be kept for all the health and safety meetings.

5. It is a requirement that all employees attend and are involved in health and safety committees.

1. Statutory health and safety committees may, where appropriate, make recommendations for the revision of

current standards, procedures and practices.

2. The principal contractor and appointed contractors shall ensure that statutory and non-statutory health and

safety committees carry out their duties.

3. The chairperson of all health and safety committees shall be selected and appointed by the contractor. The

appointed chairperson must be competent to chair meetings and be able to make informed decisions

3.11.1 Tool box talks / Daily team talks

1. A pre job meeting must be held prior to the commencement of the day’s work with all relevant personnel

associated with the work task in attendance. The job, relevant procedures, associated hazards, safety

measures, i.e., the task risk assessments shall be discussed. Each employee who attends the briefing shall

sign the back of that pre-job brief form, undertaking that they have an understanding of the tasks, risks and

control measures required.

2. Tool box talks can be included in the pre-job brief meetings.

3. If the talks are held separately, ideally they then should be held weekly

4. The toolbox talk topics will be based on SHE issues pertaining to the work site and or the contract. The

topic contents shall be in writing. Attendance registers with the topic listed shall be kept.

3.11.2 Client / Site specific induction training

Client induction should be conducted. All contractor organisations should have an induction program, which will cater

for all new and transferred in employees. Records of attendance must be kept for the duration of the employee’s

service.

3.11.3 General job training

The contractor shall ensure that all employees working on the contract have received the required training and are

competent to perform the work assigned.

Training records shall be filed in the SHE file where applicable.

3.12 Transport/mobile plant equipment

Where the principal contractor and or appointed contractor will be delivering the finished products to the various

Eskom sites, then the under mentioned requirements must be met.

1. All motor vehicles driven / operated by contractors within the contract shall, in all respects, comply with the

National Road Traffic Act.

2. Designated drivers shall be in possession of the relevant driver’s licence, valid for the class of vehicle.

3. The driver’s license shall be kept by the person so authorised and shall produce such license on request.

4. When driving on rural roads, care and caution must be exercised due to rough and uneven terrain and

reckless third party drivers.

5. Drivers of vehicles and mobile equipment must have respect for landowner’s property and roads if and when

travelling on them.

6. Where possible the landowner’s access roads must be used. If deviations from the access roads need to be

made, then permission shall be obtained from the landowner before making such a deviation.

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7. No drivers or operators may text or talk on cell phones or two way radios whilst driving, unless a hands free

kit is used.

8. It is a driver’s responsibility to ensure that the vehicle and or equipment they drive on any road is road

worthy and complies with the requirements of the National Road Traffic Act.

9. Whilst on the Eskom contract and travelling for the contract, contractors are not permitted to transport

passengers in the back of LDV’s and trucks.

10. Contractors shall be solely responsible for the safety and security of any of their vehicles (including private

vehicles) on their or landowners premises.

11. All contractor vehicles that are permitted to enter the worksite and landowner’s property shall have

organisational identification markers on their vehicles.

12. It is the responsibility of the driver to ensure:

a. He/she and their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

13. Contractors must maintain their vehicles in a roadworthy condition and a vehicle license remain valid.

14. Contractor vehicles can be subject to inspections by an Eskom representative. Vehicles which are not

roadworthy will not be allowed onto the site.

15. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by them. Precautions

shall be taken to secure all loads properly. Loads projecting from vehicles shall be securely loaded and in

daytime a red flag and during darkness a red light or red reflective material shall be attached to the

extreme end of such projecting material.

16. Where vehicles have seating for passengers, then seats are required to be firmly affixed to the vehicle with

seat belts adequate for the number of passengers being transported;

17. Contractors are to ensure that visibility (e.g.: switching on of lights, reflectors, rotating lights etc.) is

enhanced on all construction vehicles in order to be easily seen whilst travelling.

3.13 Personal protective equipment requirements

1. All contractors shall comply with the requirements of GSR 2 of the OHS Act.

2. Where there are unusual instances, where particular activities require additional type of PPE, then a risk

assessment must be conducted where such PPE requirements will be identified and the issuing be carried

out accordingly.

3. Where PPE is required and visitors are not in possession of, then it is the individual contractor’s

responsibility to provide the PPE.

4. All PPE purchased and used by all contractor employees including visitors at/to the worksites, must comply

with the relevant SANS standards or the relevant internationally recognised authority standards. No inferior

PPE will be accepted

3.13.1 Training

1. All contractors shall ensure that their employees are informed / trained and understand why the PPE is

necessary, and in the use, care and maintenance thereof.

2. Thereafter, all employees shall sign an undertaking to wear such PPE supplied to them.

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3.13.2 Eskom Life saving Rules

1. Eskom views health and safety in high esteem and encourages that any organisation who performs work for

Eskom adopt the same view.

2. Six Life Saving rules have been developed that will apply to all Eskom Employees, agents, consultants,

and contractors. Failure to adhere to these rules by any Eskom employee or employee of a Principal

Contractor or sub-contractor will be considered a serious transgression. These rules are being

implemented to prevent serious injury or death of any employee, labour broker or contractor working in any

area within Eskom.

3. If any contractual work will be performed on any Eskom premises,then the rules shall be obeyed by any

contractor and their employees.

4. The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and create an equipotenial zone

Rule 1 BEFORE TOUCH

(That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes

himself/herself to a fall from or into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to

work.

Ensure safe live working

Rule 6

To ensure safe live work

5. Eskom will take a stance of zero tolerance on these rules.

6. Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to serious

disciplinary action, which may include dismissal.

7. This is to ensure that every person who works on or visits an Eskom work site returns home safely to

his or her family

3.13.3 Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this SHE specification is subject to discipline

in terms of the Eskom Procurement and Supply Management Procedure.

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2. Principal contractors are required to implement a non-conformance procedure (if not already in place) for

issuing to contractors for transgressions. The procedure can include “quality” related non-conformance

issues. Similarly, appointed contractors must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be strictly adhered to.

4. Contract management must close out non-conformances issued, in not doing so, will not ensure that any

recommendations made have been carried out and or implemented.

5. Where non-conformances are issued by Eskom, then one of the close-out steps of the procedure will be for

the offender to be called on by the contractor responsible manager to explain the non-conformance issued

and what they intend doing to prevent a recurrence of the non-conformance.

6. Contractor failure to provide adequate PPE to their employees for the tasks being performed and/or to

visitors and failure to enforce the wearing of such PPE will be viewed as a transgression of the legislative

and Eskom requirements.

3.14 Substance abuse

1. Alcohol and substance abuse poses a significant threat to any business, more so in industrial incidents and

the driving of vehicles. Eskom is therefore, entitled to take reasonable steps to ensure that intoxicated

persons are identified and prevented from entering, or working on, any of Eskom’s equipment and premises,

similarly contractors should adopt the same principles.

2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.

3. Contractors are encouraged to compile their own manual and to carry out regular testing of their own

employees. The legislative alcohol level is deemed to be zero percentage (0%).

4. Persons are not permitted from entering or remaining on or at a workplace whilst under the influence of

either or both substances, not permitted to be under the influence or consume intoxicating substance whilst

at / in the workplace. There is provision regarding the taking of medication.

5. All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse Procedure”) whilst being on

any Eskom premises, remembering that this is an Eskom Cardinal Rule: “RULE 4: BE SOBER”, that is to

say, they will make themselves available to be tested by Eskom as and when required.

6. Test records must be treated as “Confidential” and filed in the employee’s personal file.

3.15 Behavioural observations

Also known as Visible Felt Leadership.

Safety behavioural observations must be done daily at each workplace on the contract site. It is preferable that the

safety observation teams comprise of two persons and represent different levels in the organisation. The objective

of behaviour safety observations is to assess and address the actual safe and unsafe behaviours of people in the

workplace, as well as workplace conditions that are caused by the actions or non-actions of employees, contractors,

or their supervisors.

1. These observation interventions will provide management with a clear picture of the current safety and

health culture in the various workplaces, which is reflected in the actual behaviours and conditions versus

the expected safety requirements.

2. The intent of the behaviour observation process is for management to be visible in the workplace and for

them to:

a. recognise and encourage positive behaviours, so that they are sustained;

b. immediately address and correct unsafe behaviours and conditions; and

c. provide a two-way communication channel to discuss safety and health achievements and

concerns regarding employees, contractors, and visitors.

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3. Contractors are required to carry out periodic observations on employees. This observation is not limited to

unsafe workers but to all employees. This type of observation corrects unsafe behaviour as well gives an

immediate chance to reward safe behaviour.

3.15.1 Contractor audits

Eskom reserves the right to audit any type of work performed by its Contractor for quality purposes.

3.16 Contract rules

The principal contractor shall compile a set of contract/site and general rules for the contract. These rules are a

quick reference for all employees and for appointed contractors. Similarly, appointed contractors must compile a

set of contract rules for their own organisations, which must complement the principle contractor’s rules.

The principle contractor is fully responsible for the health and safety of his/her workers and his/her appointed

contractors in accordance with the contract.

The subheadings below are an indication as to what rules could be made.

3.17 She plans

Note: The plan does not necessarily have to be split into and filed under each heading, but it would make auditing

easier and employees able to reference easier). In compiling the SHE plan, cognisance must be made of the detail

listed in the specification and the plan must address as to how the contractor will implement the requirements listed

in the specification.

1. A safety and health plan is a documented plan that addresses hazards identified and includes safe work

procedures to mitigate, reduce, or control the hazards identified. It is specific to each contract project

undertaken and site where work is done, is compiled by the principal contractor and appointed contractor,

and must be approved by Eskom prior to the commencement of any contract activities.

2. The principle contractor shall prepare a SHE plan to address and manage all applicable sources of risk as

well as any other sources of risk that are identified during the execution of the contract.

3. The plan shall incorporate the requirements as listed in this SHE specification. A copy of all the project plans

shall be kept in the site SHE file and be available at all times.

4. The principle contractors SHE plan shall be submitted to the contract responsible manager for review and

approval before the signing of the contract and, once accepted, shall not be amended without prior

consultation and acceptance by the contract responsible manager.

5. The principle contractor shall insure that his/her appointed contractors prepare their SHE plan to address

and manage all applicable sources of risk as well as any other sources of risk that are identified during the

execution of the project. Their SHE plan shall incorporate the requirements as listed in this SHE specification

as well as the applicable requirements listed in the principle contractors SHE plan. A copy of all the project

plans shall be kept in the site SHE file and be available at all times.

6. The appointed contractor’s SHE plan shall be submitted to the principle contractor for review and approval

before the signing of the contract and, once accepted, shall not be amended without prior consultation and

acceptance by the principal contractor. The principle contractor will be required to send a copy of the

appointed contractors SHE plan to the Eskom contract responsible manager for information, approval and

record retention.

3.18 Record keeping

1. All records required in terms of legislative and Eskom requirements shall be kept and filed in the contractor’s

SHE files. These records shall be kept for the duration of the contract. They shall be open to audit/inspection

by any party who is entitled to audit/inspect the contract.

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2. Where a contractor is unsure as to which records are required to be kept, then advice must be obtained from

the contract SHE functionary at the earliest.

3.19 She files

1. A SHE file means a file or other record in permanent form, containing the information about the safety and

health management system during the contract and all information relating to the post-contract phase after

handover to the client, so that the client can maintain the works in a healthy and safe way.

2. All contractors are required to keep a SHE file on every contract site for the contract. If there is more than

one site per contract, a file per site shall be kept at that site for that site. Contractors may keep additional

files at their head office as additional records. The SHE file shall be maintained by all the contractors on

their contract sites and shall be available on request for audit and inspection purposes.

3. The SHE file shall consist of the requirements in terms of the contract’s safety specification, the contractor’s

safety and health plans.

4. The sequence of filing the documentation must be kept in the same sequence as listed in this SHE

specification and the SHE plan.

5. Each record shall be separated by partitions to afford easy identification and access. Each partition must be

labelled.

6. On completion of the contract, the principal contractor must hand over his / her and any appointed

contractor’s consolidated SHE file to the Eskom contract responsible manager. The principal contractor must

also hand over all drawings, designs, lists of materials used, and other applicable information about the

completed structure, as well as the list of appointed contractors, the agreement, and the type of work

completed.

7. Similarly, appointed contractors are required to hand over all the documentation as listed for the principal

contractor, to the principal contractor.

8. Where during extended projects, documentation in the SHE files becomes cumbersome, then older

documentation must be archived inboxes which shall be correctly labelled and be available for auditing

purposes. The archived documentation must be also handed over at the completion of the project.

3.20 Public health and safety

Legislation requires that employers shall be responsible, as far as reasonably practicable, for safeguarding persons

other than those in their employment who may be directly affected by their activities so that they are not exposed to

hazards to their health or safety (section 9 of the OHS Act has reference).

1. A member of the public is any non-employed person(s) who could be directly or indirectly exposed to an

organisations products or activities.

2. Eskom upholds the rights of the members of the public and maintains an awareness and educational

programme to protect the public against the risks that may arise out of, and in the course of, Eskom’s

activities. Similarly, contractors shall share the same respect for the public.

3. Contractors, where working in any area where members of the public have access or can approach the work

site, will be approached by the public for reasons of inquisitiveness, members airing complaints, vandalism,

theft, public unrest, intimidation, stray/wandering animals, etc., will implement such measures to prevent

access to the public and at the same time will place great emphasis on public safety.

4. Contractors shall factor in, in their safety plan, how they intend safeguarding/controlling any members of the

public against their activities during the project, without damaging Eskom’s name and reputation.

Assistance/information in this regard can be sought from the Eskom contract responsible manager.

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3.21 Working in close proximity to/on public roads

If any of the contract work is to be performed in close proximity to or on a public road, then the utmost care shall be

taken to protect the employees and road users from any danger to vehicular traffic.

1. Due to the nature of the work, the safety of contractor employees and other road users is of paramount

importance.

2. The task to be performed shall be properly planned with all the role players. Dependent on the category of

road to be worked on, the relevant traffic authorities must be informed of the task.

3. All the requirements as listed in the National Road Traffic Act shall be carried out and any other provincial

and or local authority traffic requirements shall be carried out.

4. High-visibility vests shall be worn by all employees involved in the task, for the duration of the task.

5. If the authorities need to be in attendance, no work shall start until such time as the authorities arrive on

site, irrespective of whether outages are planned and will result in delays.

6. Work areas shall be adequately barricaded so as to prevent unauthorised access. This rule applies for

normal and breakdown work.

3.22 Unlawful orders

1. Section 14 of the OHS Act stipulates that employees shall carry out any lawful order given to them. That is

to say, they have the right to refuse to obey an unlawful order or work instruction.

2. In terms of the Legal and Eskom requirements, if an employee has a reasonable belief that the work to be

undertaken is likely to endanger themselves or any other person/s due to at risk behaviour or working in

unsafe conditions, or a lack of protective equipment or clothing, he/she has the right to refuse to work.

3. An employee may also in terms of Section 29 of the NEMA, refuse to work if the work would result in an

imminent and serious threat to the environment.

4. All contractors shall ensure that their employees are conversant with the hazards to his/her health, safety

and the environment, that are part of any work that he/she has to perform, as well as the precautionary

measures required in respect of those hazards.

5. Contractor managers shall as soon as reasonably practicable, investigate and resolve an employee’s

refusal to work based on health, safety and environmental management related issues or concerns, in

terms of the Incident management segment of this SHE specification.

3.22.1 Refusal to work on the grounds of health and safety policy

If not already in place, it is recommended that contractors compile a refusal to work policy to fall in line with the

organisations SHE policy regarding safe work and also to standardise the reporting and investigation of such

instances and the clear employee understanding of their limitations.

3.23 Hours of work

1. The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working Time”

must be adhered to.

2. All contractors are required to maintain an accurate record of time worked by each employee.

3.23.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic Conditions of

Employment Act.

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3.23.2 Overtime

1. Contractors must be aware of the effects of human fatigue and regulate overtime accordingly. In order to

complete a task by performing constant overtime, will be detrimental to the employee which could lead to an

incident occurring.

3.24 Omissions from safety and health requirements specification

1. By drawing up this SHE specification Eskom has endeavoured to address the most critical aspects relating

to SHE issues in order to assist the contractor in adequately providing for the health and safety of

employees on site.

2. Should Eskom not have addressed all SHE aspects pertaining to the work that is tendered for, the

contractor needs to include them in their SHE plan and inform Eskom of such issues when submitting the

tender.

3.25 Contract sign off

On completion of the contract, all appointed contractors shall close out their contract documentation and SHE files

and forward such to the principle contractor. The principle contractor shall likewise close out his/her contract

documentation and SHE files and forward such to the Eskom contract responsible manager.

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Contract: Wood pole Inspection

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is in line with the authorized version on the database.

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1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its Safety, Health,

is in line with the authorized version on the database.

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2.2.4 Classification

a. Controlled disclosure: controlled disclosure to external parties (either enforced by law, or discretionary).

2.3 Abbreviations

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2.4 Related/supporting documents

Eskom OHS Act section 37 (2) agreement (to be completed by the contract responsible manager).

• Visual above ground inspection

• Excavation at a pole

• Inspection of groundline region

• Inspection of poles with cables

• Internal intrusive inspection of wooden poles ≥ 10 m long

• Classification of poles

• The inspection and treatment shall also include the drilling of inspection and treatment holes as well

as the application of chemical rod and plugs, where applicable

• Marking of poles after intrusive inspection

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the principal contractor at the time of awarding the

contract.

The principal contractor must ensure that a section 37(2) agreement is compiled and signed between the principal

contractor and all their appointed contractors for the contract.

A copy of this agreement must form part of the principal contractor’s SHE file

3.2.2 OHS Act

is in line with the authorized version on the database.

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3.2.4 Eskom requirements

is in line with the authorized version on the database.

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3.4 Organisational structure

3.4.1 Principal Contractor Organogram

is in line with the authorized version on the database.

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3.7.1.1 Reporting

is in line with the authorized version on the database.

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3.7.5 Rehabilitation

Where any contractor’s employee is injured at work to the extent that they require rehabilitation, then this must be

given, using the services of an appointed rehabilitation organisation.

3.7.6 Duty of care

is in line with the authorized version on the database.

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3.8.1 Emergency preparedness

is in line with the authorized version on the database.

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is in line with the authorized version on the database.

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is in line with the authorized version on the database.

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3.13.2 Eskom Life saving Rules

his or her family

3.13.3 Non-Conformance and Compliance

is in line with the authorized version on the database.

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2. Principal contractors are required to implement a non-conformance procedure (if not already in place) for

issuing to contractors for transgressions. The procedure can include “quality” related non-conformance

issues. Similarly, appointed contractors must implement a non-conformance procedure.

the offender to be called on by the contractor responsible manager to explain the non-conformance issued

and what they intend doing to prevent a recurrence of the non-conformance.

is in line with the authorized version on the database.

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is in line with the authorized version on the database.

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is in line with the authorized version on the database.

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3.21 Working in close proximity to/on public roads

is in line with the authorized version on the database.

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3.23.2 Overtime

Name:

ESKOM: health and safety officer

NAME: Khumbuzile Mkhasibe & Esmerelda Eiman

Legislative obligations. .............................................................................................................................. 4

This she specification is eskom’s minimum requirements which are required to be met

Contractors and where required, the delivery organisation. ............................................... 4

2. Supporting clauses ........................................................................................................................................ 4

2.1 Scope .............................................................................................................................................................. 4

2.2 Normative/informative references .................................................................................................. 4

2.3 Abbreviations .............................................................................................................................................. 6

2.4 Related/supporting documents ......................................................................................................... 7

3. Document content........................................................................................................................................... 7

3.1 Scope of work ............................................................................................................................................ 7

3.2 Legal compliance ...................................................................................................................................... 7

3.3 Appointments .............................................................................................................................................. 8

3.4 Organisational structure ................................................................................................................... 9

3.5 Roles and responsibilities .................................................................................................................. 99

3.6 Hazard and risk management ............................................................................................................. 99

3.7 Incident management ............................................................................................................................... 9

3.8 Emergency management .................................................................................................................... 111

3.9 Fire risk management ............................................................................................................................ 12

3.10 First aid and equipment ...................................................................................................................... 12

3.11 She communication systems ........................................................................................................... 123

3.12 Transport/mobile plant equipment............................................................................................. 133

3.13 Personal protective equipment requirements ...................................................................... 14

3.15 Substance abuse................................................................................................... ............ 16

3.16 Behavioural observations ............................................................................................................... 16

3.17 Contract rules ...................................................................................................................................... 17

3.18 She plans ................................................................................................................................................ 177

3.19 Record keeping17......................................................................................................

3.20 She files .................................................................................................................................................... 17

3.21 Public health and safety ................................................................................................................... 18

3.22 Working in close proximity to/on public roads ...................................................................... 18

3.23 Unlawful orders .................................................................................................................................. 19

3.24 Hours to work......................................................................................................... 19

3.25 Omissions from safety and health requirements specification ..................................... 20

3.27 Contract sign off ................................................................................................................................. 20

This SHE specification is Eskom’s minimum requirements which are required to be met for the specific contract and

for the duration of the contract period by contractors and where required, the delivery organisation.

quality and the execution of his/her health and safety programme for his / her employees and appointed contractor

employees.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or replace any

organizational SHE requirements.

Note 2 : In terms of Eskom requirements, this manufacturing Contract falls within the requirements of the Construction

2.2.1 Normative

[1] Occupational Health and Safety Act and Regulations, No .

[2] National Environmental Management Act No

[3] 240-62946386 Vehicle & Driver Safety Management Procedure

[4] 32-1034 Eskom Procurement and Supply Management Procedure.

[5] Basic Conditions of Employment Act

[6] National Road Traffic Act

[7] 32-37 Eskom Substance Abuse Procedure

is in line with the authorized version on the database.

Unique Identifier: 240-73419711 Contract: Wood pole Inspection

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[8] Safety, Health and Environmental Specification

2.2.2 Informative

[1] Constitution of the Republic of South Africa Act No.

[2] 32-726 Mandatory SHE Requirements for Eskom Procurement and Supply Chain Management

[3] 240-62196227 Eskom Life Saving Rules

[4] 32-345 Eskom Vehicle Specifications

[5] SANS 10142: The Wiring of Premises Part 1: Low-voltage installations

[6] SANS 10140 Identification of Colour Marking

[7] SANS 1186 Symbolic Safety Signs

[8] SANS 1091 National Colour Standard

[9] SANS 10087 LP Gas Storage

[10] SANS 10085 Design and Erection of Scaffolds

[11] Tobacco Products Control Act (Updated 2011.05.19)

[12] ISO 12480-1:1997 Cranes – Safe use.

2.2.3 Definitions

Contractor – includes means an employer as defined in section 1 of the Act who performs contract

appointed contractor work and includes principal contractors

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required as contemplated in these (the Construction Regulations)

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

specification pertaining to associated works on a contract site, so as to ensure the health

and safety of persons.

requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Principal contractor means an employer, as defined in section 1 of the Act, who performs contract

work and is appointed by the client to be in overall control and management

of a part of, or the whole of, a construction site.

PPE Personal Protective Equipment (includes clothing)

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights).
• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• National Road Traffic Act
• Compensation for Occupational Injures and Diseases Act.
• Applicable South African National Standards (SANS).
• Applicable international standards.

relevant Eskom SHE documentation that is applicable to charter services.

3.2.5 Appointment of a principal contractor

and will form part of the SHE plan that is required to be submitted to Eskom. Adequate training and instruction must

be given to the appointees and the principal contractor must ensure that all the appointed contractors understand

their roles and responsibilities.

3.2.7 SHE Policy

A SHE policy is a statement of intent and a commitment by the organisation’s CE and senior management in

relation to the relevant SHE roles and responsibilities, the achievement of their strategic objectives, values of

integrity, customer satisfaction, excellence, and innovation.

organisational SHE policy in line with their SHE responsibilities. The policy must be signed by the organisation’s

CE or the appointed assistant to the CE OHS Act Section 16(2). The policy must be displayed in a prominent place

within the workplace. A copy of the policy must be filed in all the contract SHE files and as an annexure the SHE

compensation commissioner and have available a valid letter of good standing from such commissioner. The

obligation lies with the contractors to ensure that the LoGS remains valid throughout the contract period. A copy of

the LoGS must be filed in all the contract SHE files and as an annexure the SHE Plans

3.3 Appointments

employees who will meet the requirements of the OHS Act and NEMA.

Note 1: Where appointments are made, contractors shall ensure that the appointees have been suitably trained and

or informed of their responsibilities before getting to accept such appointment.

3.3.1.1 Non statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator.
• Eskom requirement – Fire official.
• Eskom requirement - Chairperson of Health and Safety Committee.
• Eskom requirement – Organisation’s Health and Safety officer.

principal contractor is responsible for keeping copies of all of the organograms’ as well as submitting them

with the SHE plan. All organograms’ shall be updated timeously when appointments are changed.

at all levels must demonstrate their commitment by being proactively involved in the day to day operations,

in particular SHE of any project / contract. Legislation requires that each employee must take reasonable

care of themselves and their fellow workers, being it management down to the lowest level employee.

listed hereunder in this paragraph.

3.6 Hazard and risk management

hazards associated with this contract.

3.6.1 Existing / potential hazard

3.6.2 Base line risk assessment

3.8 Emergency management

disciplines to be able to afford prompt response in dealing with the relevant emergency and evacuation.

3.8.2 Offices

threats, building evacuation, political unrest, the contacting of the various emergency services etc.

3.9 Fire risk management

the contents be sufficient to treat injuries until such times as the emergency services are able to take over

treating the injured.

treatment of injured persons at that workplace.

3.11 She communication systems

communication strategy outlining how they intend to communicate SHE issues to their staff, the mediums

they will employ and how they will measure the effectiveness of their SHE communication. Below is a brief

on how communication should take place.

safety committees carry out their duties.

appointed chairperson must be competent to chair meetings and be able to make informed decisions

3.11.1 Tool box talks / Daily team talks

1. A pre job meeting must be held prior to the commencement of the day’s work with all relevant personnel

associated with the work task in attendance. The job, relevant procedures, associated hazards, safety

measures, i.e., the task risk assessments shall be discussed. Each employee who attends the briefing shall

sign the back of that pre-job brief form, undertaking that they have an understanding of the tasks, risks and

control measures required.

passengers in the back of LDV’s and trucks.

10. Contractors shall be solely responsible for the safety and security of any of their vehicles (including private

vehicles) on their or landowners premises.

11. All contractor vehicles that are permitted to enter the worksite and landowner’s property shall have

organisational identification markers on their vehicles.

a. He/she and their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

assessment must be conducted where such PPE requirements will be identified and the issuing be carried

out accordingly.

3. Where PPE is required and visitors are not in possession of, then it is the individual contractor’s

responsibility to provide the PPE.

Rule 2 Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes

himself/herself to a fall from or into.

visitors and failure to enforce the wearing of such PPE will be viewed as a transgression of the legislative

and Eskom requirements.

3.14 Substance abuse

the driving of vehicles. Eskom is therefore, entitled to take reasonable steps to ensure that intoxicated

persons are identified and prevented from entering, or working on, any of Eskom’s equipment and premises,

similarly contractors should adopt the same principles.

2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.

safety observation teams comprise of two persons and represent different levels in the organisation. The objective

of behaviour safety observations is to assess and address the actual safe and unsafe behaviours of people in the

workplace, as well as workplace conditions that are caused by the actions or non-actions of employees, contractors,

or their supervisors.

health culture in the various workplaces, which is reflected in the actual behaviours and conditions versus

the expected safety requirements.

them to:

a. recognise and encourage positive behaviours, so that they are sustained;

b. immediately address and correct unsafe behaviours and conditions; and

c. provide a two-way communication channel to discuss safety and health achievements and

concerns regarding employees, contractors, and visitors.

3.17 She plans

Note: The plan does not necessarily have to be split into and filed under each heading, but it would make auditing

easier and employees able to reference easier). In compiling the SHE plan, cognisance must be made of the detail

listed in the specification and the plan must address as to how the contractor will implement the requirements listed

in the specification.

procedures to mitigate, reduce, or control the hazards identified. It is specific to each contract project

undertaken and site where work is done, is compiled by the principal contractor and appointed contractor,

and must be approved by Eskom prior to the commencement of any contract activities.

shall be kept in the site SHE file and be available at all times.

and manage all applicable sources of risk as well as any other sources of risk that are identified during the

execution of the project. Their SHE plan shall incorporate the requirements as listed in this SHE specification

as well as the applicable requirements listed in the principle contractors SHE plan. A copy of all the project

plans shall be kept in the site SHE file and be available at all times.

6. The appointed contractor’s SHE plan shall be submitted to the principle contractor for review and approval

before the signing of the contract and, once accepted, shall not be amended without prior consultation and

acceptance by the principal contractor. The principle contractor will be required to send a copy of the

appointed contractors SHE plan to the Eskom contract responsible manager for information, approval and

record retention.

3.18 Record keeping

1. All records required in terms of legislative and Eskom requirements shall be kept and filed in the contractor’s

the contract SHE functionary at the earliest.

3.19 She files

one site per contract, a file per site shall be kept at that site for that site. Contractors may keep additional

files at their head office as additional records. The SHE file shall be maintained by all the contractors on

their contract sites and shall be available on request for audit and inspection purposes.

3. The SHE file shall consist of the requirements in terms of the contract’s safety specification, the contractor’s

safety and health plans.

specification and the SHE plan.

contractor’s consolidated SHE file to the Eskom contract responsible manager. The principal contractor must

also hand over all drawings, designs, lists of materials used, and other applicable information about the

completed structure, as well as the list of appointed contractors, the agreement, and the type of work

completed.

documentation must be archived inboxes which shall be correctly labelled and be available for auditing

purposes. The archived documentation must be also handed over at the completion of the project.

3.20 Public health and safety

other than those in their employment who may be directly affected by their activities so that they are not exposed to

hazards to their health or safety (section 9 of the OHS Act has reference).

1. A member of the public is any non-employed person(s) who could be directly or indirectly exposed to an

organisations products or activities.

site, will be approached by the public for reasons of inquisitiveness, members airing complaints, vandalism,

theft, public unrest, intimidation, stray/wandering animals, etc., will implement such measures to prevent

access to the public and at the same time will place great emphasis on public safety.

undertaken is likely to endanger themselves or any other person/s due to at risk behaviour or working in

unsafe conditions, or a lack of protective equipment or clothing, he/she has the right to refuse to work.

3. An employee may also in terms of Section 29 of the NEMA, refuse to work if the work would result in an

imminent and serious threat to the environment.

and the environment, that are part of any work that he/she has to perform, as well as the precautionary

measures required in respect of those hazards.

5. Contractor managers shall as soon as reasonably practicable, investigate and resolve an employee’s

refusal to work based on health, safety and environmental management related issues or concerns, in

terms of the Incident management segment of this SHE specification.

3.22.1 Refusal to work on the grounds of health and safety policy

organisations SHE policy regarding safe work and also to standardise the reporting and investigation of such

instances and the clear employee understanding of their limitations.

3.23 Hours of work

1. The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working Time”

must be adhered to.

complete a task by performing constant overtime, will be detrimental to the employee which could lead to an

incident occurring.

3.24 Omissions from safety and health requirements specification

to SHE issues in order to assist the contractor in adequately providing for the health and safety of

employees on site.

contractor needs to include them in their SHE plan and inform Eskom of such issues when submitting the

tender.

3.25 Contract sign off

and forward such to the principle contractor. The principle contractor shall likewise close out his/her contract

documentation and SHE files and forward such to the Eskom contract responsible manager.

Scope: An Enabling Agreement with a Panel of Twelve (12) Service Providers for the Inspection and Treatment of wooden poles on an “as and when” required basis in the Central East Cluster (KwaZulu Natal and Free State Operating Units) for a period of three years.

Quality Requirements: Category 3.

Quality Management System (QMS) Requirements:

• Option 1: Provide valid certification of a Quality Management System by an ISO-accredited body. The certificate must include:
• Product/Service Scoping on ISO 9001 certificate that is defined and relevant.
• Certificate issued by an Approved and Authorized certification authority.
• Certification Authority with Recognized International Accreditation.
• Validity (expiry date) of the certificate.
• Option 2: Provide a QMS Manual or document that defines and describes the QMS and its scope, or a Quality Method statement based on the scope. This must include:
• Quality Policy approved by Top Management.
• Control of documented information (document and record control) per Clause 7.5 of ISO 9001:2015.
• Documented information for Nonconformity and Corrective Action.
• Documented information for Internal Audit per Clause 9.2 of ISO 9001:2015.
• Documented information for defined roles, responsibilities, and authorities, including an organization chart and responsibility matrix that covers the quality management function/role (Clause 5.3 of ISO 9001:2015).
• Documented information for Control of Externally Provided Processes, Products and Services, including criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers (Clause 8.4 of ISO 9001:2015).
• Contract Quality Plan: Draft contract quality plan specific to the scope of work as described in the tender documents (reference ISO 10005). Use the attached template: 240-109253698 CQP Template 2021.docx.
• Quality Control Plan: Provide a Quality Control Plan (QCP), checklist, or ITP as per Scope of Works (reference ISO 10005 & QM 58). Include an example of an ITP or QCP from similar or previous work.

Quality management criteria will be evaluated. You must provide:

• A Contract Quality Plan specific to the scope of work, referencing ISO 10005.
• A draft Contract/Project Quality Plan with important QA deliverables.
• A Quality Control Plan (QCP), checklist, or Inspection and Test Plan (ITP) as per the Scope of Works, referencing ISO 10005 and QM 58.
• An example of an ITP or QCP from similar or previous work.
• Supplier Quality Management requirements for Category 3.
• Quality Management System (QMS) documentation, including its scope or a quality method statement.
• A Quality Policy approved by top management.
• Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

Submit the following returnable documents as part of your bid:

• Completed and signed SDL&I Bidders Document.
• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a valid sworn affidavit, or a B-BBEE certificate issued by CIPC for EME companies.
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (where applicable).
• Latest Financial Statements corresponding to the financial date reflected on the sworn affidavit.
• Proof of sub-contracting agreement(s) (if applicable).
• Sub-contractor(s) valid B-BBEE certificate issued by a SANAS-accredited verification agency, or valid sworn affidavit, or B-BBEE certificate issued by CIPC for EME companies (if applicable).

Use the SDL&I Checklist as guidance for document submission. Required documents include:

• SDL&I Bidders Document (completed and signed).
• Valid B-BBEE certificate (SANAS/affidavit/CIPC for EMEs).
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (if applicable).
• Latest Financial Statements (aligned with sworn affidavit date).
• Proof of sub-contracting agreements and sub-contractor B-BBEE certificates (if applicable).

Must be a registered legal entity (CIPC), comply with B-BBEE requirements, provide financial statements, and have ownership/shareholder documentation. Specific technical/service capability requirements for pole inspection/treatment are implied but not detailed in provided excerpt.

The scope involves an Enabling Agreement with a Panel of Twelve (12) Service Providers for the following:

• Inspection and treatment of wooden poles on an 'as and when' required basis.
• Services to be rendered in the Central East Cluster, covering KwaZulu-Natal and Free State Operating Units.
• Contract duration: Three (3) years.
• Contract terms: NEC3 Terms Services Contract.

Mandatory compliance documents for submission:

• Valid B-BBEE certificate (SANAS-accredited), sworn affidavit, or CIPC-issued certificate for EME companies.
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (where applicable).
• Latest Financial Statements aligned with the financial date on the sworn affidavit.
• Sub-contracting agreements and sub-contractor B-BBEE certificates (if applicable).

Insufficient searchable text - AI extraction recommended. The document filename references an EME Sworn Affidavit template, suggesting B-BBEE compliance documentation may be required. Bidders should obtain the official Eskom tender document for full compliance requirements.

Closing date: 22 October 2025.

Name: Khumbuzile Mkhasibe.

Date: 22 October 2025.

Returnable documents required:

• Annexure B: Acknowledgement of Eskom's OHS legal and other requirements form, signed by CEO and both witnesses.
• OHS plan: Must address project/scope of work OHS risks, aligned with health and safety specifications. Must be signed by CEO and include next review date.
• Baseline OHS Risk Assessment (BRA): Must include identification, assessment and management of OHS risks related to scope of work. Must include methodology used. Must be signed by CEO and include next review date.
• Valid Letter of Good Standing (COIDA or equivalent): Nature of business must be relevant to scope of work.
• OHS policy: Signed by CEO, must comply with OHS Act Section 7, and include next review date.

Acknowledgement of Eskom's OHS legal and other requirements form must be signed and submitted by tenderer.

Service providers must demonstrate full OHS compliance including CEO-signed documents, valid COIDA registration, and comprehensive risk management systems. All OHS documents require CEO signature and next review dates.

Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).

Period: Three years.

OHS requirements: Must comply with OHS Act and Eskom specifications.

Document control: This document is uncontrolled when downloaded; user must ensure alignment with authorised system version.