Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Eskom National Transmission Company of South AfricaLocation
Gauteng
Closing Date
30 Jun 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Maxwell Street - Sunninghill - Sandton - 2000
Organization Type
GOVERNMENT
Published
08 Jun 2026
OCDS Reference
ocds-9t57fa-158363
This tender requires civil works for the replacement of high-risk imbae ct in the east grid. Open to qualified contractors, with a mandatory briefing via ms teams. Closing date is 30 june 2026.
Description
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zipCell B2: East grid Current Transformers replacement-Various Substations
Several Current Transformers (CTs) at various voltages in the East Grid have been identified to be
at high risk of failure due to a few factors including leaking. These CT’s therefore must be replaced,
and this necessitates the modification of the existing foundations. The replacements are to be carried
out under the Scheme ID ERCT_ABIM as follows:
1. Avon Substation – Project UID: AVO22P08-SE-D91- (Avon 132kV BB Coupler A, Avon No1
Trfr Bay 132kV Side)
2. Bloedrivier Substation - BLOED22P06-SE-D91 (Bloedrivier No1 Trfr Bay 88 kV Side,
Bloedrivier 88kV BB Coupler A BB1 Side)
3. Impala Substation - IMP22P12-SE-D91 (Impala No6 Trfr Bay 275 kV Side)
4. Mersey Substation - MER22P10-SE-D91 (Mersey No3 Trfr Bay 275 kV Side, Mersey No2
BB 400kV Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV
Side) and
5. Tugela Substation - TUG25P09-SE-D91 (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side,
Tugela No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB
Coupler A).
Making a total of 48 Current Transformers to be replaced.
2. Supporting Clauses
2.1 Scope of the EMPr
NB: This EMPr document only caters for the scope of work contained in it. Any activities outside the
given scope of work will need to be addressed through the correct process (i.e., method statements).
2.1.1 Purpose
This EMPr has been compiled to address the potential environmental impact that might occur during
the execution of the East Grid High Risk IMBA/E CT Replacement Project. This document serves as
the environmental specification to Eskom personnel and Contractors with regards to addressing the
environmental issues identified prior to and during the construction phase. It is the responsibility of
the Project Manager (PM), Contractors and the Environmental Practitioners to ensure compliance
with all the environmental specifications in this document, Environmental Requirements for
Contractors and/or Suppliers as well as the relevant compliance obligations.
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Environmental Management Programme for East Unique Identifier: 240-131566734
Grid High Risk IMBA/E CT Replacement Project Revision: 3
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This EMPr should also ensure the sustainable management of the environment whilst replacement
works are undertaken. This EMPr must be viewed as a contract document to which all National
Transmission Company South Africa (NTCSA) personnel and contractors involved should adhere
to.
2.1.2 Applicability
This document shall apply to NTCSA Projects Delivery and Contractors appointed to work on the
East Grid High Risk IMBA/E CT Replacement Project.
2.1.3 Effective date
N/a
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] ISO 14001 Environmental Management System
[3] 240-47172520 (TRMSCAAC Rev.6) - The Standard for the Construction of Overhead
Powerlines
[4] 240-180100134 Environmental Requirements for Contractors and /or Suppliers
These documents are indispensable for the application of this document, i.e., documents to be used
together with this document.
2.2.2 Informative
[5] National Environmental Management Act, 1998 (NEMA) (Act No ), and all
amendments and supplementary listings and/or regulations.
[6] Environment Conservation Act, 1989 (ECA) (No ) and amendments.
[7] National Environmental Management: Waste Act, 2008 (NEMWA, Act ).
[8] National Environmental Management: Biodiversity Act, 2004 (NEM:BA) (Act No. )
and amendments.
[9] National Forest Act, 1998 (NFA) (No ).
[10] National Veld and Forest Fire Act, 1998 (Act No. ).
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[11] Conservation of Agricultural Resources Act, 1983 (CARA) (Act No. ) and
amendments.
[12] National Heritage Resources Act, 1999 (Act ).
[13] National Water Act, 1998 (Act ).
[14] The Occupational Health and Safety Act, 1993 (Act No. ).
[15] The National Fencing Act, 1963 (Act No ) as amended by Act .
[16] The National Environmental Management: Protected Areas Act, 2003 (Act No. ) and
it’s Regulations.
[17] The National Environmental Management: Air Quality Act, 2004 (Act ).
[18] South African National Standard (SANS) 10228 – The identification and classification of
dangerous goods.
[19] Asbestos Abatement Regulations: GNR 1196, 10 November 2020
[20] Requirements for the Safe Processing, Handling, Storage, Disposal and Phase-out of Asbestos
(32-303)
2.3 Definitions
Definition Explanation
Construction work The erection, maintenance, alteration, renovation, repair, demolition or
dismantling of or addition to a building or any similar structure
The installation, erection, dismantling or maintenance of a fixed plant where
such work includes the risk of a person falling
The construction, maintenance, demolition or dismantling of any bridge, dam,
canal, road, railway, runway, sewer or water reticulation system or any similar
civil engineering structure
Contractor The Contractor has overall responsibility for ensuring that all work, activities,
and actions linked to the delivery of the contract, are in line with the
Environmental Management Programme and that Method Statements are
implemented as described
Works The works to be executed in terms of the Contract
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2.4 Abbreviations
Abbreviation Explanation
CEO Contractor Environmental Officer
EMPr Environmental Management Programme
HCS Hazardous Chemical Substance
IAPs Interested an Affected Parties
NEMA National Environmental Management Act,1998 (Act No. )
2.5 Roles and Responsibilities
Function roles and responsibilities
Eskom To ensure that the EMPr for the project is compiled and approved.
Environmental To ensure that all conditions stipulated in the EMPr are met.
Practitioner To conduct audit, monitor or provide assurance before, during and post
construction
Eskom Project Ensure that implementation of EMPr is executed as planned.
Manager/ Site Ensure that conditions in this EMPr are fulfilled before the contractor occupies the
Manager site.
Ensure that Environment is the responsibility of everyone involved on the project.
Promote a culture in which the Environment is the prime concern for all activities
in their own areas and shall never be compromised.
Ensure that all work is carried out in a safe environment which is conducive to
promoting environmental management.
Ensure Environmental responsibility is an integral part of all project management
systems and processes.
Contractor Ensures that all Sub-contractors (if any) working under the Principal Contractor
Environmental abide by the requirements of the EMPr.
Officer (CEO) Be on site throughout the duration of the project and be dedicated to the project.
Ensure all staff are aware of the environmental requirements, conditions, and
constraints with respect to all their activities on site.
Implementing the environmental conditions, guidelines and requirements as
stipulated within the EMPr and Method Statements
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Attend and provide performance status at the project progress and Environmental
site meetings.
Facilitate and undertake corrective actions where non-compliances are registered
within the stipulated timeframes.
Assist the Eskom environmental practitioner in maintaining all the site
documentation.
Prepare site inspection reports and corrective action reports for submission to
Eskom.
Keep a "Site Daily Diary of activities happening on site” to Monitor and ensure that
the receiving environment is suitably safeguarded against the identified potential
impacts, and to ensure that the environmental management requirements are
adequately implemented and adhered to during the execution of the project.
Contractor To provide all necessary supervision during the execution of the project. He/ She
Project Manager/ should be available on site all the time.
Site Manager To appoint a competent Environmental Officer.
To ensure that implementation is conducted in an environmentally acceptable
manner.
To fulfil all obligations as per the agreed contract.
To inform and educate all employees about the environmental risks associated
with the different activities that should be avoided during the construction process
and lessen significant impacts to the environment.
2.6 Process for Monitoring
All documents shall be kept on site and be available for monitoring purposes. Site inspections by an
Environmental Audit Team may require access to this documentation for auditing purposes. The
documentation shall be signed by all parties to ensure that such documents are legal. Regular
monitoring of site works by the CEO is imperative to ensure that all problems encountered are solved
punctually and amicably. When the CEO is not available, the Site Supervisor shall keep abreast of
all activities to ensure no problems arise.
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The following documentation shall be kept on site:
2.7 Related/Supporting Documents
This EMPr shall be read in conjunction with the project technical documents/ specifications that
provide the details of the project scope and/or requirements.
Erct_abim.
number: ERCT_ABIM SE-D87 and,
3. Document Content
3.1 Public Involvement/Participation Process
The potential environmental impacts associated with the proposed project are required to be
considered in compliance with the Environmental Impact Assessment (EIA) Regulations of 2014 (As
amended) published in Government Notice R982 to R985 on, in terms of Chapter 5 of the National
Environmental Management Act, 1998 (Act ) (as amended). The above scope of work
was assessed against the Listing Notices of the EIA Regulations 2014 and the following is noted:
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permits/agreements e.g., water use licenses or heritage permits.
All the required replacement works will be done directly on the existing substation footprint; therefore,
the project would not trigger the EIA listed activities.
3.2 Project Specific Scope of Work and Design
This scope of work to be read in conjunction with drawings Avo22P08-SE-D72, Imp22P12-SE-D72,
Mer22P10-SE-D71, Mer22P10-SE-D72, Tug25P09-SE-D71, and Tug25P09-SE-D72. All
construction is to be carried out in accordance with Eskom’s Safety, Health and Environmental
Specification. All necessary safety procedures must be strictly adhered to.
The replacements are to be carried out under the Scheme ID ERCT_ABIM as follows:
1. Avon Substation – Project UID: AVO22P08-SE-D91- (Avon 132kV BB Coupler A, Avon No1
Trfr Bay 132kV Side)
2. Bloedrivier Substation - BLOED22P06-SE-D91 (Bloedrivier No1 Trfr Bay 88 kV Side,
Bloedrivier 88kV BB Coupler A BB1 Side)
3. Impala Substation - IMP22P12-SE-D91 (Impala No6 Trfr Bay 275 kV Side)
4. Mersey Substation - MER22P10-SE-D91 (Mersey No3 Trfr Bay 275 kV Side, Mersey No2
BB 400kV Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV
Side) and
5. Tugela Substation - TUG25P09-SE-D91 (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side,
Tugela No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB
Coupler A).
The Civil Scope of Work involves the following:
1. Foundations
2. Steelwork
3. Yard stone
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Foundations
Existing foundations to be modified. Remove yard stones and excavate around existing foundations.
Modify the foundations with respect to drawings Avo22P08-SE-D72, Imp22P12-SE-D72, Mer22P10-
SE-D71, Mer22P10-SE-D72, Tug25P09-SE-D71, and Tug25P09-SE-D72, applicable to the
respective foundation.
Steelwork
Steelwork support to remain in place and treated with anti-rust agent if required.
Yard stone
Reinstate yard stone where applicable according to document 240-108982466.
For detailed scope of work, please refer to the East Grid High Risk IMBA/E CT Replacement
Project (Unique Identifier: ERCT_ABIM), East Grid High Risk IMBA/E CT Replacement Project
– Detailed Design Report (Unique Identifier: ERCT_ABIM SE-D87) and other applicable
documents.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Mbongiseni Mdlalose Project Manager
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Table 1: Project Specific Environmental Controls
This section specifies standard mitigation measures to be followed by the parties responsible for environmental management during
the construction of the project.
No. Activity Aspect Impact Management Mitigation Measure Measurable Frequency Responsible
Objective Targets of Action Party
1. Project Tender Non-compliance to Contingencies for The EMPr must be included as part of the Contract records During tender Project
Contract and Issuing/ legal requirements minimising negative tender documentation thereby making it signed stage Manager/ Buyer/
programme Enquiry and non- impacts anticipated part of the enquiry document to make the Environmental
conformance to to occur during the recommendations and constraints, as set Practitioner
Declaration on other requirements construction/ out in this document, enforceable under
Environmental and conditions set refurbishment the general conditions of contract.
Requirements out in the EMPr. phase.
Pro-forma.
The contractor shall acknowledge or
Ensure complete Declaration on Environmental
Project Manager environmental Requirements Pro-forma before
awareness and commencement of the works.
formalise
environmental A copy of this EMPr must be always During responsibilities and available at the works site. The Contractor construction/ CEO implementation. shall ensure that all the personnel on site, refurbishment
sub-contractors and their teams,
suppliers, etc. are familiar with and
understand the specifications contained in
this EMPr.
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2. Method Compilation of Non-compliance Contingencies All activities which require method Approved Before Contractor
Statements Project to legal for minimising statements may only commence once Method commencement
documents requirements and negative the method statements have been Statements and of activities
non-conformance impacts approved by the PM and Eskom relevant
to other anticipated to Environmental Practitioner. documents. As and when
requirements and occur during Where applicable, the contractor shall required
conditions set out the provide job-specific training on an ad hoc
in the EMPr. construction/ basis when workers are engaged in
refurbishment activities, which require Method
phase. Statements.
It must be ensured that Eskom Policies, Contractor
Guidelines and Standards are consulted Training records
to ensure that Method Statements meet
requirements as set out in those
documents.
3. Site demarcation Allocation/ Legal Contingencies The Substation team (i.e., Activities to take Before Contractor
and development demarcation of contravention, and for minimising Environmental Department or Property place within the commencement
site damage to the negative Management Team) shall be consulted demarcated of construction/
environment impacts before site demarcations and area. refurbishment
anticipated to development, including the camp site. activities on site
occur during All conditions contained in this EMPr
the must be adhered to and considered As and when
construction/ when site demarcation and development required
refurbishment takes place.
phase. No activities will be allowed outside the
demarcated area.
4. Environmental Conducting Lack of Environmental All staff should receive environmental Environmental On CEO
Awareness Environmental understanding by training and awareness/ training. impact because commencement
Training Awareness workforce of the awareness of All new staff coming onto site shall of construction/ of construction/
Training responsibilities in construction/ receive environmental refurbishment refurbishment
terms of this EMPr refurbishment awareness/training. activities is activities.
staff contribute minimised Refresher environmental
to minimisation through the Legal awareness/training shall be available as As and when
of the development of contravention, and when required. required
occurrence of effective damage to the
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environment and environmental All staff shall be made aware of the environmental
private property impact to the conditions and controls linked to the awareness
work area. EMPr. training material
All staff are made aware of their and execution of
individual roles and responsibilities in environmental
awareness achieving compliance with the EMPr.
training for all The Contractor shall erect and maintain
staff. information posters at key locations on
site.
Environmental awareness/training
should include as a minimum the
following:
environmental impacts, actual or
potential, related to their work activities.
implemented when carrying out specific
activities.
response procedures.
working near or within sensitive areas.
procedures.
procedures.
awareness undertaken as part of the
EMPr must be available.
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open and/or unattended fires
to have received environmental
awareness training must be available
presented in appropriate languages that
all staff can understand
5. Site Construction of Damage to the Ensure that A site establishment method statement shall be Impact to the When the Contractor
Establishment a site camp environment by environmental provided by the contractor prior to any onsite activity environment project
unnecessary issues are that includes the layout of the construction camp in during site commences
clearing the taken into the form of a plan showing the location of key establishment is
surface/ ground. consideration infrastructure and services (where applicable), minimised and
in the planning including but not limited to offices, vehicle parking the development
and areas, stores, the workshop, stockpile and lay down footprint are Land pollution/
construction of areas, hazardous materials storage areas (including kept to contamination.
site fuels), the batching plant (if one is located at the demarcated
establishment. construction camp), designated access routes, development
Chemical pollution equipment cleaning areas, ablution facilities, waste area.
caused by vehicle and wastewater management;
oils, grease or Location of construction camps must be carefully
solvents considered and approved by the Substation/ Grid
Team and Tx. Projects Delivery to ensure that the
site does not impact on sensitive areas.
Sites should be located where possible on previously
disturbed areas.
The location of the construction camp is selected by
the contractor, NTCSA environmental team and
Project Manager who will consider such aspects as
access to the construction site, access to services
and to materials
The construction camp shall be fenced where
necessary.
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If applicable, the contractor will enter into an
agreement (written) with a landowner for the
establishment of the construction camp
6 Environmental Response to all Land, water Emergency Compile an Emergency Response Plan prior to the All emergency On Contractor/
emergencies types of pollution/ procedures commencement of the proposed project. situations are commencem CEO
environmental contamination. are in place to The Emergency Plan must deal among other things managed in ent
emergencies. enable a rapid with accidents harsh weather conditions, disasters, accordance with
Chemical pollution and effective wildlife interactions, potential spillages and fires in the emergency As and when
caused by vehicle response to all line with relevant legislation. procedures. required
types of oils, grease or All staff shall be made aware of emergency
environmental solvents procedures as part of environmental awareness Rapid and
emergencies. training. effective
The relevant local authority shall be made aware of a response to all
fire as soon as it starts. types of
environmental In the event of emergency necessary mitigation
emergencies. measures to contain the spill or leak shall be
implemented.
7. Hazardous Storage, Chemical, land Prevention of The contractor must provide method statements for No pollution of Daily Site
Chemical handling, use and water pollution of the the “handling & storage of hazardous chemical the environment. Supervisor/
Substances (incl. and disposal of pollution/ environment. substances”, “fire”, and “emergency spills CEO/ SHE
oil & asbestos) hazardous contamination. procedures”. Represent No litigation due
substances Minimise The substances must be confined to specific and to transgression ative
Damage to the chances of secured areas within the contractor’s site, and in a of pollution
environment. transgression way that does not pose a danger of pollution even control Acts.
of the acts during times of high rainfall. These areas must be
controlling imperviously bunded with adequate containment (at No complaints
pollution. least 1.5 times the volume of the fuel) for potential from Interested spills or leaks.
& Affected
Drip trays (minimum of 10cm deep) must be placed Parties (I &
under all vehicles, including plant and equipment that APs).
stand for more than 24 hours. Vehicles suspected of
leaking must not be left unattended, drip trays must
be utilised. Method
statements The surface area of the drip trays will be dependent
on the vehicle and must be large enough to catch any
hydrocarbons that may leak from the vehicle/plant
while stationery.
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All spilled hazardous substances must be contained
in impermeable containers for removal to a licensed
hazardous waste management facility/ site, (this
includes contaminated soils, and drenched spill kit
material).
Safety Data Sheets (SDS) must be prepared for all
hazardous substances on site and supplied by the
supplier where relevant. SDS’s must be updated as
required.
Containers must be clearly marked to indicate
contents, quantities, and safety requirements.
Materials such as fuel, oil, paint, herbicide, and
insecticides must be sealed and stored in bunded
areas or under lock and key, as appropriate, in well-
ventilated areas.
All employees working with HCS must be trained in
the safe use of the substance and according to the
safety data sheet.
No smoking must be allowed within the vicinity of the
hazardous storage areas.
Adequate fire-fighting equipment must be made
available at all hazardous storage area.
An appropriate number of spill kits must be available
and must be in all areas where activities are being
undertaken.
Should there be asbestos on site during the project,
the contractor must report to Eskom representative
The asbestos policies and procedures must always
be adhered to.
Method Statement to be developed, which will
provide the details of how the removal of asbestos
will be executed.
Asbestos to be disposed in terms of SABS 0228
and SABS 0229 standards and specification.
All asbestos disposals to be done by an accredited
waste management service provider.
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8. Eating Area Management of Incorrect handling Control The Contractor shall, in conjunction with the Eskom No visual sign of Daily Contractor
eating areas and management potential influx Environmental Practitioner or PM designate vermin and flies.
of waste. of vermin and restricted eating areas for eating during normal
flies. working hours. No complaints
Littering of waste. Neat Adequate closed refuse bins must be provided and from I & AP’s.
workplace and cleaned daily.
hygienic Litter (even if originating outside the camp) and
environment. concrete bags etc. must be picked up daily and put
into suitably closed bins.
9. Waste Handling and Inappropriate To avoid, All measures regarding waste management shall be Solid waste Daily Contractor
Management management of storing, handling manage and undertaken using an integrated waste management management is
waste and unsafe disposal mitigate approach. undertaken in
of at a potential Sufficient, covered waste collection bins (scavenger accordance with
unrecognised/ impacts to the and weatherproof) shall be provided. relevant national
unregistered waste environment and provincial A suitably positioned and clearly demarcated waste
facility. caused by the legislation and collection site shall be identified and provided.
incorrect local by-laws.
The waste collection site shall be maintained in a storage,
clean and orderly fashion. handling and
disposal of Waste shall be segregated into separate bins and
general and clearly marked for each waste type.
hazardous Staff shall be trained in waste segregation.
solid waste. Recycling of waste types shall be maximised.
Bins shall be emptied regularly.
General waste shall be disposed of at recognised
and registered waste disposal sites/ recycling
company.
Hazardous waste shall be disposed of at a registered
waste disposal site.
Certificates of disposal for general, hazardous, and
recycled waste shall be maintained.
Under no circumstances shall any waste be disposed
of, burned, or buried on site.
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10 Sanitation Management of Risk of diseases An abundant Mobile chemical toilets shall be made available No pollution or Daily Contractor
. ablution facilities and contamination/ supply of onsite if no other ablution facilities are available. disease arises
pollution to the suitably Ablution facilities and or mobile toilets shall be always on-site because
environment. located clean used and no indiscriminate use of the veld for the of sanitation
and well- purposes of ablutions shall be permitted under any facilities or lack
maintained circumstances. thereof.
toilet facilities Ablution facilities shall be located within 100 m of any
are available workplace and shall be numerous enough to
to all staff to accommodate the workforce (minimum requirement
minimise the of 1:15 workers on site).
risk of disease
Where mobile chemical toilets are required, the and impact to
following shall be ensured: the
environment. a) Toilets are located no closer than 100 m to any
watercourse or water body.
b) Toilets are secured to the ground to prevent
them from toppling due to wind or any other cause.
c) No spillage occurs when the toilets are cleaned
or emptied, and the contents are managed in
accordance with the EMPr.
d) Toilets have an external closing mechanism
and are closed and secured from the outside when
not in use to prevent toilet paper from being blown
out.
e) Toilets are emptied before long weekends and
workers holidays and shall be locked after working
hours.
f) Toilets are serviced regularly, and a copy of the
waste disposal certificates shall be maintained.
11 Dust Management of Generation of dust To reduce dust Take all reasonable measures to minimise the Minimal Daily Contractor
. Management dust emission emissions. emissions generation of dust because of construction. occurrence of
during Removal of vegetation shall be avoided until such dust due the
construction time as soil stripping is required and similarly adherence of
activities. exposed surfaces shall be re-vegetated or stabilised EMPr
as soon as is practically possible. requirements.
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Excavation, handling and transport of erodible
materials shall be avoided under high wind conditions
or when a visible dust plume is present.
During high wind conditions, the responsible person
will evaluate the situation and make
recommendations as to whether dust-damping
measures are adequate, or whether working will
cease altogether until the wind speed drops to an
acceptable level.
Where possible, soil stockpiles shall be in sheltered
areas where they are not exposed to the erosive
effects of the wind. Where erosion of stockpiles
becomes a problem, erosion control measures shall
be implemented at the discretion of the responsible
person.
12 Noise Management of Unnecessary high To prevent All construction vehicles must be in a good working Noise Daily Contractor
. Management noise levels noise levels unnecessary order to reduce possible noise pollution. management is
noise to the Noise reduction is essential, and Contractors shall undertaken in
environment endeavour to limit unnecessary noise, especially loud accordance with
by ensuring talking, shouting or whistling, radios, sirens or SANS 10103
that noise from hooters, motor revving, etc. The use of silent and
construction compressors is a specific requirement. requirements of
activity is the EMPr. Noisy activities shall take place only during normal
mitigated working hours.
The surrounding Eskom management and
landowners must be informed in writing within 24 No complaints
hours prior to any planned activities that will be from
unusually noisy or any other activities that could surrounding
reasonably have an impact on the adjacent sites. landowners.
These activities could include, but are not limited to,
blasting, piling, use of pneumatic jackhammers and
compressors.
13 Water Stormwater and Pollution and To avoid, Appropriate pollution control facilities necessary to Wastewater Daily
. Management wastewater contamination of the manage and prevent discharge of water containing polluting management is
management watercourse mitigate matter or visible suspended materials into undertaken in
environment and or potential watercourses or water bodies shall be designed and accordance with
estuary impacts to the implemented. relevant national
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environment All watercourses must be protected from direct or and provincial
caused by indirect spills of pollutants such as solid waste, legislation and
wastewater sewage, cement, oils, fuels, chemicals, aggregate local by-laws.
discharge tailings, wash and contaminated water or organic
during material resulting from the Contractor’s activities.
construction. In the event of a spill, prompt action must be taken to
clear the polluted or affected areas.
There must not be any impact on the long-term
morphological dynamics of watercourses or
estuaries.
When working in or near any watercourse or estuary,
the following environmental controls and
consideration must be taken:
a) Water levels during the period of construction.
No altering of the bed, banks, course or
characteristics of a watercourse
b) During the execution of the works, appropriate
measures to prevent pollution and contamination of
the riparian environment must be implemented e.g.,
including ensuring that construction equipment is well
maintained.
c) Where earthwork is being undertaken in close
proximity to any watercourse, slopes must be
stabilised using suitable materials, i.e., sandbags or
geotextile fabric, to prevent sand and rock from
entering the channel; and
d) Appropriate rehabilitation and re-vegetation
measures for the watercourse banks must be
implemented timeously. In this regard, the banks
should be appropriately and incrementally stabilised
as soon as development allows.
14 Dismantling Storing and Damage to the Impact to the All old equipment removed during the project All assets and When Contractor
. of old handling of old environment environment must be stored in such a way as to prevent scrap material to dismantling
equipment equipment to be pollution of the environment. be disposed of takes place
minimised Oil containing equipment must be stored to accordingly. Chemical
during the prevent leaking or be stored on drip trays. Pollution/
dismantling,
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contamination storage, and All scrap steel must be stacked neatly, and any
(i.e., release of oil) disposal of disused and broken insulators must be stored in
old containers.
equipment Oil to be drained /decanted shall be contained in Improper disposal
commissioni of the equipment such a way that it does not leak to the ground.
ng. Once material has been scrapped and the
contract has been placed for removal, the
disposal Contractor must ensure that any
equipment containing pollution causing
substances is dismantled and transported in
such a way as to prevent spillage and pollution of
the environment.
The Contractor must also be equipped to contain
and clean up any pollution causing spills.
Disposal of unusable material must be at a
registered waste disposal site and a certificate of
safe disposal must be obtained.
Asset disposal team shall be contacted to see if
there are any material that may not need to be
disposed immediately.
15 Workshop, Management of Damage to the The control Where possible and practical all maintenance of Soil, surface Daily Contractor
. equipment workshop and environment operation, vehicles and equipment must take place in the water and
maintenance storage area maintenance workshop area. groundwater
and storage (If and storage of During servicing of vehicles or equipment, especially contamination Chemical Pollution/
applicable) equipment where emergency repairs are affected outside the are prevented contamination
prevents soil, workshop area, a suitable drip tray must be used to as due to
surface water prevent spills onto the soil. adherence of
and EMPr Leaking equipment must be repaired immediately or
groundwater requirements. be removed from site to facilitate repair.
contamination.
Workshop areas must be monitored for oil and fuel
spills and such spills.
Appropriately sized spill kit kept on site relevant to the
scale of the activity taking place shall be available.
The responsible operator of equipment must have
the required training to make use of the spill kit in
emergency situations.
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The workshop area shall have a bunded concrete
slab that is sloped to facilitate runoff into a collection
sump or suitable oil / water separator where
maintenance work on vehicles and equipment can be
performed.
16 Heritage Heritage Destruction of the Limit the In terms of the National Heritage Act, 1999 (Act No. No destruction Daily Contractor
. Resources Resources heritage resources destruction of ), construction personnel must be alert and of or damage to
Management Management the country’s must inform the local authorities should they come known
(If applicable) heritage across any findings of heritage resources within 24 archaeological
resources. hours if the area has been removed. sites.
Should any archaeological artefacts be exposed
The during construction activities, work on the area where
preservation the artefacts were found shall cease immediately and
and the South African Heritage Resources Agency shall
appropriate be notified within 24 hours.
management Under no circumstances shall archaeological
of new artefacts be removed, destroyed, or interfered.
archaeological Any archaeological sites exposed during
finds should construction activities must not be disturbed prior to
these be authorisation by the South African Heritage
discovered Resources Agency or the appropriate provincial
during heritage resource agency.
construction. No building, structure or fitting on the site older than
60 years shall be removed or demolished without the
appropriate license from SAHRA.
Identify, demarcate and prevent impact to all known
sensitive heritage features on site.
17 Access Roads Management and Damage to the Minimise loss Existing roads and services within the Substation No erosion on Daily Contractor
. maintenance of environment of topsoil and and/ or servitude must be utilised as far as possible. access roads
access roads through the enhancement No unauthorised access is permitted. after completion
unplanned and of erosion. of construction/ Any damage or degradation will be investigated,
unrestricted refurbishment and fines issued, the affected areas must be
movement of works. Minimise immediately rehabilitated.
vehicles on site fauna and flora No driving off from the marked roads is permitted
displacement and designated parking areas must be identified No loss of
by destruction and demarcated with applicable signage. topsoil due to
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of natural Maximum use of both existing servitudes and runoff water on
habitats. existing roads must be made to minimize further access roads.
disturbance through the development of new roads.
18 Fauna/Animal Fauna/Animal Disturbance to Minimise Focus on animals such as snakes and other reptiles No measurable Daily Contractor
. Management Management fauna disturbance to that often generate fear by telling the labour force or visible signs
animals. how to move safely away and to whom they report of habitat
the sighting of such animals. destruction.
Minimise The labour force should also be informed where
interruption of snakes most often hide so that they can be vigilant
breeding when lifting stones etc.
patterns of Employees must be trained on how to deal with
birds. fauna species as intentional killing will not be
tolerated as well as not to disturb wildlife within the
working area precinct. Minimise
destruction of
habitat,
19 Flora/ Maintenance and Damage to Minimal Protected or endangered species may occur on or The footprint As and when Contractor
Vegetation management of protected or disturbance to near the development site. Special care should be has not required.
Management vegetation endangered species vegetation taken not to damage such species. exceeded the
(if applicable) where such The contractor must rehabilitate the construction agreed On
vegetation camp and any other disturbed areas once boundaries. completion
does not construction/ refurbishment activities have of the project
interfere with terminated. Compacted areas will be ripped and All damaged construction
construction/ mulched to ensure recovery of the natural areas activities.
refurbishment vegetation cover. successfully
in terms of Once construction/ refurbishment is complete, rehabilitated.
approvals from rehabilitation of un-built areas must be undertaken
the relevant to restore the aesthetic & ecological value of the
authority. area.
Active re-vegetation must take place with
indigenous vegetation and as prescribed by the
client and/or property owner.
20 Fire Management of Spread of To minimise Designate smoking areas where the fire hazard could Fire prevention Throughout Contractor
. Management fires uncontrolled/ the risk of fire be regarded as insignificant. measures are the
unattended fires during Educate workers on the dangers of open and/or carried out in construction/
construction. unattended fires. accordance with
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No open fires shall be allowed on site under any the National refurbishmen
circumstances. Veld and Forest t phase
Firefighting equipment shall be available on vehicles Fire Act, 101 of
located on site. 1998. When
Contact numbers for the Fire Prevention Agency necessary
(FPA) and emergency services must be Emergency
communicated in environmental awareness training Preparedness
and displayed at a central location on site. and Response
Plan.
21 Installation of Storage, Improper Impact to the Management of dust shall be conducted in Impact to the Daily Contractor
. Equipment installation, and installation, handling environment to be accordance with Dust management section. environment is
handling of and storage minimised during Management of equipment used for installation minimised
equipment the installation of shall be conducted in accordance Workshop through
equipment. equipment maintenance and storage section. adherence to
EMPr Management hazardous substances and any
requirements. associated spills shall be conducted in accordance
with Hazardous substances section.
22 Rehabilitation Rehabilitation of Failure to Areas disturbed All areas disturbed by construction/ refurbishment Landscaping On Contractor
. (if applicable) the construction rehabilitate during activities shall be subject to landscaping and and completion
site disturbed areas. construction/ rehabilitation. rehabilitation of
refurbishment are Where new access roads have crossed are construction/
returned to a state undertaken in refurbishmen Improper/ cultivated farmlands, that lands must be
that approximates accordance t inadequate rehabilitated by ripping.
the state which with the
rehabilitation. Indigenous species must be used for with species they were before approved
and/grasses to where it compliments or During disruption. rehabilitation
Incorrect use of approximates the original condition. plan/ rehabilitation phase
rehabilitation Where required, re-vegetation including hydro- specification.
techniques. seeding can be enhanced using a vegetation seed
mixture as described below. A mixture of seed can
Areas be used provided the mixture is carefully selected
disturbed to ensure the following:
during the
a) Annual and perennial plants are chosen. development
b) Pioneer species are included. phase are
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c) Species chosen must be indigenous to the area returned to a
with the seeds used coming from the area. state that
d) Root systems must have a binding effect on the approximates
the original soil.
condition. e) The final product must not cause an ecological
imbalance in the area.
23 Prevention of Health and Spread of diseases Prevent litigation The Contractor shall take all the necessary No complaints Daily Eskom and
Disease wellness of the due to infestation precautions against the spreading of disease, from Contractor
workforce of livestock/ especially under livestock/ game. Stakeholders/ As and when
game. The workforce shall also be sensitised to the IAP. required
effects of sexually transmitted diseases, especially
Hiv aids.
The Contractor must ensure that information
posters on AIDS are displayed in the Contractor
Camp area.
Information and education relating to sexually
transmitted diseases to be made available to both
construction workers and local community, where
applicable.
Medical support must be made available. Provide
access to Voluntary HIV Testing and Counselling
Services.
24 Social Servitudes Access to the Ensure that By conducting risk assessments related to access No Legal Duration of Project
interaction through crop fields substation may be identified access prior to the start of projects. Contravention the project Manager /
/ farm areas affected should road has minimal To obtain written consent from property owner, s / lawsuits / Contractor
there be any dust generation. stipulating any specific requirements from the claims
incidents like dust property owner.
generation, All farm gates Avoid interaction with landowners’ activities.
disturbances of shall be kept and No fires to be made anywhere. livestock. closed as they are Use existing access roads.
found.
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Eskom is committed to creating and sustaining a Zero Harm culture and standard of safety, health,
the environment, and quality (SHEQ). Zero Harm means ensuring that the Eskom operational
activities do not inflict harm on Eskom’s assets, its employees, contractors, and members of the
public affected by its operations, and the environment in terms of compliance obligations. All
procurement has some level of impact on the environment that needs to be minimised to ensure
sustainable procurement practices. Most environmental impacts occur before goods, works or
services are procured, for example, resource extraction, design development, manufacturing,
transportation and storage, etc. Environment is an integral part of Eskom sustainable procurement
strategy.
This standard sets the minimum criteria for assessing supplier environmental conformity, based on
standards, procedures, policies, and compliance obligations with which Transmission suppliers need
to comply. It specifies a pre-determined set of environmental criteria to evaluate and monitor
potential and contracted Transmission suppliers. The objective is to ensure a common
understanding and consistent implementation of environmental requirements for procurement of
assets, goods, and services.
2. Supporting Clauses
2.1 Scope
The standard outlines the key responsibilities of Procurement Practitioner, Contractor/Supplier,
Clients, Environmental Practitioner and Contract or Project managers (contract custodians). It also
provides the minimum environmental requirements to be addressed during:
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a) Design phase.
b) Tender enquiry, evaluation, and contract award.
c) Supplier registration on the Transmission vendor data base.
d) Site access /site mobilization.
e) Monitoring of performance during the contract execution period.
f) Contract completion, close out, and post-contract review and
g) Instances and criteria where works or services under a contract can be stopped, suspended or
termination of contracts.
2.1.1 Purpose
The purpose of this standard is to ensure that Suppliers, Contractors, and Sub-Contractors
contracted to Transmission have established an Environmental Management System for goods,
works, or services they provide.
2.1.2 Applicability
This document shall apply throughout Transmission including Suppliers, Service providers,
Contractors, and Sub-Contractors.
2.1.3 Effective date
This standard shall be effective from the date of the signature.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-1034 Eskom Procurement and Supply Chain Management Procedure.
[2] 32-196 Eskom Disciplinary Code Standard.
[3] Project Specific Environmental Management Programmes/Environmental Management Plan.
[4] Project Specific Permits and Licenses (Construction stage).
[5] 240-43921804 Environmental Tender Evaluation Template.
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[6] 240-151560800 Environmental Evaluation-Commencement of work.
[7] 240-180100148 Pre-construction Access Agreement Form.
[8] 240-110600836 Contractor Environmental Requirements Proforma.
2.2.2 Informative
[9] National Environmental Management Act No
[10] ISO 14001: Environmental Management Systems
[11] National Environmental Management: Waste Act (Act )
[12] Environmental Impact Assessment Regulation (2014)
[13] National Water Act (Act )
[14] National Environmental Management: Air Quality Act (Act )
[15] National Environmental Management: Biodiversity Act (Act )
[16] National Environmental Management: Protected Areas Act (Act )
[17] National Heritage Resources Act (Act )
[18] National Veld and Forest Fire Act (Act )
[19] 240-82410629 Environmental Management Strategy
[20] 240-81146134 Implementing SHEQ as Objective Criteria Position Paper
2.3 Definitions
Definition Explanation
Environmental Any change to the environment, whether adverse or beneficial, wholly, or
Impact partially resulting from an organisation’s environmental aspects.
Environmental Authorisation obtained from a competent authority responsible for
Authorisation authorising listed activities in terms of the National Environmental
Management Act No .
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Environmental It is a programme/plan of action for achieving organisational objectives
Management relating to the mitigation of environmental impacts of its activities, products,
Programme and services.
Environmental A programme for achieving organisational objectives and targets relating to
Management Plan mitigation of the environmental impacts of an organisation’s activities,
products, and services.
Project Means an activity or a group of activities that has a defined start and end
date, a defined scope, and as defined sum of money allocated to complete
the activities.
Project Life Cycle The project life cycle is a step-by-step framework of best practices used to
manage a project from its beginning to its end. It provides Project Managers
a structured way to create, execute, and finish a project.
Environmental file Means a permanent record containing information about the Environmental
management system during construction and all information relating to the
post-construction phase after the handover to the client, so that the client
can maintain the works in a healthy and safe way.
Method Statement Means a written document detailing the key environmental activities to
reduce the hazards identified in any risk assessment. In the case of internal
work, it includes procedures, safe work procedures, and work standards.
Environmental The measurable results of an organization's management of its
Performance environmental aspects.
Organisation A company, corporation, firm, enterprise, authority or institution, or part or
combination thereof, whether incorporated or not, public or private, that has
its own functions and administration.
Note: For organisations with more than one operating unit, a single
operating unit may be defined
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Environmental authorisation obtained from a competent authority responsible for
Authorisation authorising listed activities in terms of the National Environmental
Management Act, 1998 (Act No.) Environmental Impact
Assessment Regulations (2014).
Contractor/Supplier Organisation or person that provides a product or service.
Organisation Example: Producers, distributor, retailer or vendor of a product, or provider
of a service or information.
Note 1: A supplier can be internal or external to the organisation.
Note 2: In a contractual situation, a supplier is sometimes called
“contractor”.
Document Controlled disclosure to external parties (either enforced by law or
Controlled discretionary).
Disclosure
Environmental Is a system which integrates policy, procedures, and processes for training
Management of personnel, monitoring, summarizing, and reporting of specialized
System environmental performance information to internal and external
stakeholders of an organisation.
2.4 Abbreviations
Abbreviation Explanation
EA Environmental Authorisation
ECO Environmental Control Officer
EMPr Environmental Management Programme
EMP Environmental Management Plan
EMS Environmental Management System
ISO International Organisation for Standardization
SDS Safety Data Sheet
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Abbreviation Explanation
TDP Transmission Projects Delivery
SHE Safety Health and Environmental
SHEQ Safety Health Environment and Quality
P&SCM Procurement and Supply Chain Management
SHERQS Safety Health Environment Risk Quality & Security
2.5 Roles and Responsibilities
Procurement Practitioner shall:
Environmental Practitioners for the preparation of the relevant environmental requirements
for the enquiry.
the appropriate environmental practitioners prior to the release of tender documents.
input into the relevant meetings or forums, processes, and reports that lead to the awarding
of the contract (e.g., supplier evaluation, squad check meetings, contracting strategies,
negotiations, clarification meetings, tender evaluations and evaluation report compilations,
contract award, briefing meetings).
Environmental Practitioner to ensure that all applicable rules and requirements are
referenced in this form for Tenderers to acknowledge and comply with and ensure that its
completed and included in their tender.
Business Unit Manager shall be responsible for:
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The Environmental Practitioner shall:
lead to the awarding of the contract.
requirements together with members of the cross functional team for each tender/enquiry
and shall ensure that these requirements are handed over to commercial representative
for inclusion in the tender/enquiry.
work and environmental risk assessment conducted for the contract.
are submitted with the tender returnables.
execution and post-contract review and assessment and must also ensure that all reports
are provided to contracts management.
interventions taken and provide the report to the contract custodian and submit to
contracts management.
technical evaluation criteria for the contract.
The Contract Custodian (Contract Executor) shall:
environmental aspects and other relevant procedures and documents are developed in
conjunction with the Environmental Practitioner and provided with the tender package.
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environmental obligations during contract execution, environmental intervention or
standoff, post contract review, supplier reconsideration are adequately addressed,
recorded, and submitted to contracts management for record and future references.
impractical to comply with and suggested recommendations shall be submitted in writing
to contract management where it is impractical to implement and /or comply with
environmental requirements as set out in this standard.
results of such assessment are recorded, documented, and kept.
of the Bills of Quantities in the contract.
Supplier /Service Provider:
documentation for evaluation.
Practitioners during the tender clarification meeting to fully comply with the requirements
of this standard. Such support, guidance and advise shall be levelled in writing with the
Eskom Representative whose details are in the tender document. Direct communication
between tenderers and Environmental Practitioners shall not be allowed. .
Transmission environmental requirements always when contracted with Transmission
Business Units.
related to the works, services or goods tendered for.
site requirements, and it is the responsibility of the Supplier to ensure that these
requirements are met before work can commence.
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2.6 Process for Monitoring
Compliance to this standard will be monitored during tender evaluations, periodic inspections and
audits on the works, goods or services rendered. The procedure / process shall include documenting
information to monitor performance, applicable operational controls (method statements) and
conformity with the Transmission EMPr/EMP and/or the EA.
environmental management procedures, and/or any inspection authority acting on
supplier’s behalf, to make available all information at its disposal certificates for review
by Transmission or its appointed inspection agency.
shall be made available to Transmission business units. These shall not be limited to:
o A procedure for Monitoring, Measurement, Analysis and Evaluation of
The effective management of environmental incidents is required to achieve Eskom’s value of Zero
Harm (the prevention of harm to people and the environment brought about through visible and felt
leadership, including the implementation of effective controls and practices) and Eskom’s Safety,
Health, Environment and Quality (SHEQ) Policy (32-727) principles that environmental incidents
are preventable. This procedure sets out the way in which Eskom approaches environmental
incident management.
The aims and objectives of incident management are as follows:
a) Reduce risk and prevent any recurrence of incidents.
b) Ensure that incidents are managed timeously and effectively.
c) Ensure that incidents are classified and recorded accurately.
d) Ensure prompt and appropriate investigation.
e) Share incident information for continual improvement.
f) Report to external and internal stakeholders, as appropriate.
g) Promote the analysis of trends, and review practices accordingly.
Incident management is not a mechanism for assigning blame or monitoring staff performance but
rather a way of identifying root causes of incidents and addressing opportunities for incident
prevention and improvement in practices to reduce environmental impacts, risks, and achieve our
environmental compliance obligations.
2. Supporting clauses
2.1 Scope
2.1.1 Purpose
This document describes the high-level intention and requirements for the effective management of
environmental incidents that occur while conducting Eskom’s business that result in an unplanned
event that has caused or that could, or does, result in a negative environmental impact. This
procedure excludes emergency situations as specified in Section 30A of the National
Environmental Management Act (NEMA). However, guidance in terms of identifying an emergency
situation and the reporting thereof is provided in Appendix D. In addition to the requirements set
out in this document, all incidents must be assessed and reported according to the requirements of
or environmental approvals/permits/licences and applicable legislation such as the NEMA, the
National Water Act (NWA), and the Public Finance Management Act (PFMA), as this is not
covered as a requirement within the scope of this document.
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2.1.2 Applicability
This document shall apply throughout Eskom Holdings SOC Ltd divisions, subsidiaries, and
entities in which Eskom has a controlling interest or influence.
2.1.3 Effective date
This revision of the document is applicable from 1 April 2022.
2.2 Normative/Informative references
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-727: Eskom, Safety, Health, Environment, and Quality Policy
[2] 240-51122806: Process Control Manual (PCM) for Incident Management
[3] 240-81320273: Process Control Manual (PCM) for Perform Incident Investigation
[4] National Water Act
[5] National Environmental Management Act
[6] National Environmental Management: Air Quality Act
[7] Eskom Environmental Reporting Procedure 32-249
[8] Environmental Incident Classification Committee Terms of Reference
2.2.2 Informative
[9] ISO 14001 Environmental Management System Standard – requirements with guidance for
use
[10] 32-123: Eskom Emergency Planning Procedure
[11] 32-256: Emergency Response Procedure – Communications
[12] 240-131863738: Eskom Emergency Response Procedure
[13] 240-52599304: Process Control Manual (PCM) for Environmental Management
[14] ISO 9001 Quality Management Systems
[15] National Environmental Management: Biodiversity Act
[16] National Forests Act
[17] National Environmental Management: Waste Act
[18] Heritage Resources Act
The list of legislation is not exhaustive and/or not limited to those listed above.
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2.3 Definitions
2.3.1 Ash spillage: The spillage of ash (residue remaining from the burning of coal) or water-
containing ash, whether it is in its dry form or in the form of a slurry, from any ashing activity
on site that is released into the environment (including land or water, but excluding
atmospheric and fugitive emission), which has caused or could or does result in an
environmental impact.
2.3.2 Breach: The non-compliance with requirements of environmental legislation (including
provincial legislation and district/municipal bylaws), authorisations, permits, and licences.
Note: The total number of breaches reported includes environmental legal contravention
incidents (as defined in this document) and administrative non-compliances (as established
through reviews or audits, etc.).
2.3.3 Classification: A process of determining, through applying a set of criteria, whether the
incident is an environmental legal contravention incident, an environmental legal
contravention incident as a result of a significant failure of business systems (FBS), or an
environmental event.
2.3.4 Corrective actions: Actions identified to correct and/or prevent the reoccurrence of an
incident.
2.3.5 Environment: Surroundings in which an organisation operates, including air, water, land,
natural resources, flora, fauna, humans, and their interrelationships (ISO 14001). Note:
Occupational health and safety incidents are managed through the Occupational Health and
Safety Incident Management Procedure (32-95).
2.3.6 Environmental incident: An unplanned event or occurrence that has caused, that could or
does result in a negative environmental impact.
2.3.6.1 Environmental event: All incidents that are not classified as an environmental legal
contravention incident and/or an environmental legal contravention incident as a result of a
significant failure of business systems (FBS) when the classification criteria are applied.
2.3.6.2 Environmental legal contravention incident: An incident where a provision of
environmental legislation (national, provincial, or local) and/or a condition of an
environmental approval (for example, environmental authorisation, water use licence,
waste licence, licence in terms of the National Forests Act) or any other legal document
issued in terms of environmental legislation is contravened. (An environmental legal
contravention incident is considered a breach in terms of compliance reporting).
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Note: Environmental legislation refers to legislation or legal requirements that has/have, or
potentially has/have, an impact on activities interacting with the physical environment as
defined in NEMA, including, but not limited to, events that result in either air pollution,
sterilising the soil, or destroying rare, endangered, or protected fauna or flora (as set out in
the NEMA: Biodiversity Act or provincial environmental ordinances) or result in making any
water resource unfit for its original purpose, such as domestic, agricultural, or industrial use,
or reduce the water quality to such a state that human intervention is required to restore it to
its original quality.
2.3.6.3 Environmental legal contravention incident as a result of a significant failure of
business systems (FBS): Specific cases of environmental legal contravention incidents
that are considered to be of very high significance in terms of its impact on the
environment and/or Eskom in that they have a material business impact and illustrate a
significant failure of business systems. In the light of the above principles, they are
identified in terms of the criteria below. If any one of the criteria specified in Appendix C or
the principle defined above is relevant to a specific contravention of environmental
legislation, then that environmental legal contravention incident is a potential
“environmental legal contravention incident as a result of FBS” (previously OHD).
2.3.7 Environmental impact: Change to the environment, whether adverse or beneficial, wholly
or partially resulting from an organisation’s environmental aspects (ISO 14001).
2.3.8 Hydrocarbon spill: The release of liquid petroleum hydrocarbon (oil, diesel, jet fuel, etc.)
spillage into the environment (includes soil and water), which has caused, which could or
does result in environmental damage and/or pollution, and/or degradation.
2.3.9 Incident: An unplanned happening or occurrence – (a): an occurrence of an action or
situation that is a separate unit of experience. (b): an accompanying minor occurrence or
condition: (c) an action likely to lead to grave consequences (harm to environment, people,
property, or processes).
2.3.10 NEMA Section 30 incidents: An unexpected, sudden and uncontrolled release of a
hazardous substance, including from a major emission, fire or explosion, that causes, has
caused or may cause significant harm to the environment, human life or property.
2.3.11 NWA Section 20 incident: Includes any incident or accident in which a substance:
a) pollutes, or has the potential to pollute, a water resource; or
b) has, or is likely to have, a detrimental effect on a water resource.
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2.3.12 Repeat Environmental incident: Any environmental incident that occurred within 12
months of the previous environmental incident, occurred within the same OU/BU, is related
to the same legislation and/or licence, has the same causes and the corrective and
preventive actions identified but not implemented or that were implemented, but were not
effective and failed. Note: This definition must be applied in conjunction with the definition of
a FBS and the duty of care principle for repeat environmental legal contravention incidents.
(Appendix a provides a guidance).
2.3.13 Wildlife: Refers to birds, game, non-domesticated animals, vegetation, and marine and
freshwater species, with special focus on protected species.
Note 1: This definition is only applicable to the incident management procedure to enable
practitioners to categorise biodiversity incidents into wildlife or vegetation types. Domestic animal
incidents and animal encounters/interactions that do not meet the definition of an environmental
incident such as snake encounters must be dealt with either through the OU/BU Environmental
Management System (EMS) or dealt with as safety or property damage incidents and will not be
covered in this procedure. However, killing a snake, killing a domestic or non-domesticated animal
becomes an environmental incident.
2.3.13.1 Non-domesticated animals: any animal, reptile, or fowl which is not naturally tame or
gentle, but is of a wild nature or disposition, and which, because of its size, vicious nature,
or other characteristics would constitute a danger to human life (encountered at minimum,
when falling into construction foundations, stepping on surveying pegs, stuck in between
the tower steel members).
2.3.13.2 Domestic animals: one that is sufficiently tame to live with a family, such as a dog or cat, or
one that can be used to contribute to a family's support, such as a cow, chicken, or horse. When
something is domesticated, it is converted to domestic use, as in the case of a wild animal that is
tamed.
2.3.13.3 Encounter: An encounter is seen when one is unexpectedly faced with or experience
(something hostile or difficult). which puts a threat to human health – e.g., snake, robbers,
bees, dangerous animals, accident, an incident.
2.3.13.4 Interaction: An interaction is when both/involved parties play a role to have an effect on
each other – be involved directly both negatively or positively.
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2.4 Abbreviations
Abbreviation Explanation
AEL atmospheric emission licence
CIR central incident register
Corporate EM Corporate Environmental Management Business Unit
DFFE Department of Forestry, Fisheries and the Environment
EICC Environmental Incident Classification Committee
EMS Environmental Management System
ESC Environmental Steering Committee
Eskom Eskom Holdings SOC Limited
EWT Endangered Wildlife Trust
FBS A legal contravention incident as a result of significant failure of business systems
(previously named OHD)
INO initial notification of occurrence
LC environmental legal contravention incident
NEMA National Environmental Management Act
NEM:BA National Environmental Management: Biodiversity Act
NEM:PAA National Environmental Management: Protected Areas Act
NEM:AQA National Environmental Management: Air Quality Act
NWA National Water Act
OU/BU operating unit/business unit
PCM process control manual
SAP Systems, Applications, and Products in Data Processing
SAP EH&S SAP Environmental Health and Safety (IT system)
SHEQ Safety, Health, Environment and Quality
S Section of applicable legislation
SOC state-owned company
2.5 Roles and responsibilities
Eskom divisions and its subsidiaries shall take all reasonably practicable steps to prevent all
incidents that could or do result in an environmental impact.
The responsible managers (asset owners and environmental licence holders) shall be responsible
for implementing, communicating, and monitoring the implementation of this procedure. The
responsible manager must ensure that consequences of non-compliance to this procedure are
communicated to all staff and that staff understands the environmental duty of care.
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2.6 Process for monitoring
Compliance with the requirements of this procedure shall be audited or monitored according to the
audit/review process. The operating unit/business unit (OU/BU) is responsible for its own
monitoring known as level one assurance reviews and/or self-assessments. All other assurance
providers will monitor compliance with this procedure according to agreed assurance plans.
2.7 Related/Supporting documents
For the following types of incidents, refer to the following documents for additional process
clarification.
Environmental Supporting document
incident type
All incident types Environmental Incident Management Procedure – 240-133087117.
Ash spills Position Paper on Ash Spillages – Document Number ENV16 – L009.
AEL NEMA S30 1. AEL incidents: Initial report in terms of NEMA Section 30 – Document
Number 240-7667761.
2. Atmospheric Emission Licence Practice Note – ENV20-R103 Rev 3.
(Including Emissions Monitoring and Reporting Instruction Note).
NEMA Section 30 1. NEMA Section 30 (Control of Incidents) Report Template – can be
incidents obtained from the DFFE website
https://www.environment.gov.za/documents/forms#legal_authorisations
(search emergency incident report).
2. DFFE guidelines on the administration of incidents (as described in
Section 30 of the National Environmental Management Act )
Supported by the decision note and/or position paper on incident
management requirements – ENV19 – L164.
Wildlife incidents Wildlife Interaction and Management Standard 32-829.
Protected tree 1. Emergency tree cutting: Government Gazette No. 773 Issued by the
cutting Department of Water Affairs – 24 August 2007. Exemptions in terms of
Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ), as amended.
2. Briefing Report: Guidelines for protected tree cutting applications – dated
12 April 2013.
Hydrocarbon spills Spill Assessment Table – Document Number 240-47176039.
Environmental 1. Environmental Incident Initial Notification Report – 240-161144504
legal contravention
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Environmental Supporting document
incident type
– incidents (LC) 2. EICC Environmental Legal Contravention Incident Closure Certificate –
Document Number 240-76507067.
3. Decision Record for the Eskom Environmental Incident Classification
Committee (EICC): Ownership and accountability of environmental
incidents in areas of shared responsibilities between Eskom and Eskom-
owned entities or contractors dated 11 January 2016.
4. Environmental Incident Classification Committee TOR – 240-67689003.
3. Environmental Incident Management Process
The following steps describe the process of environmental incident management and are
described in detail in the remainder of the document:
1. Incident identification.
2. Initiation and execution of emergency response.
3. Notification and reporting to relevant stakeholders.
4. Incident prioritisation.
5. Classification and recording of incidents.
6. Incident investigation.
7. Management of corrective actions – implementation and monitoring of incident corrective
actions.
8. Incident close-out.
9. Incident communication – occurs throughout the incident management process.
3.1 Incident identification
There are two ways of identifying or recognising an environmental incident, namely, direct and
indirect observation.
Direct observation includes seeing the incident happening or being involved in the incident.
Indirect observation includes learning of the incident through, for example, complaints,
feedback, or information provided by internal stakeholders (for example, Eskom employees
or contractor employees) or external stakeholders (for example, authorities, members of the
public, landowners, NGO’s, etc.). Incidents are also identified indirectly through site
inspections, audits, reviews, monitoring reports, a compliance notice, a directive, a fine
(including a Section 24(g)), and/or prosecution from the authority.
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3.2 Initiation and execution of emergency response
a) Initiation and execution of emergency response include, but is not limited to, the following:
i. Rescue operations.
ii. Ensuring that the scene is safe during and after the incident.
iii. Providing emergency care where necessary and/or applicable.
iv. Initiating environmental emergency controls and responses in terms of the site emergency
preparedness plan/procedure. Implementing reasonable measures to contain the incident
and/or prevent pollution, environmental degradation and/or loss of species from occurring,
continuing or recurring.
3.3 Notification and reporting
All environmental incidents must be reported within 24 hours of the incident occurring or becoming
aware of the incident, internally to all relevant stakeholders and externally to relevant interested
parties as identified in the site EMS. Incident notification may initially include email or telephonic
communication but must be followed in writing within 24 hours by the Environmental Incident Initial
Notification Report or the documented OU/BU notification template. The readily available
information must be used for the initial notification and reporting. A level 1 Environmental Incident
Initial Notification Report Template (240-161144504) has been developed and available for
reporting incidents within Eskom.
An alarm report (also known as a formal Initial Notification Report) in terms of NEMA Section 30
control of incidents (referred to as NEMA S30 incidents from hereon in the document) and an initial
notification in terms of NWA Section 20 control of emergency incidents (referred to as NWS S20 in
the document) must be submitted to the relevant authority within 24 hours or as soon as
reasonably practicable after knowledge of the incident, as specified in Appendix D.
As may be stipulated in the condition of a licence/authorisation and/or legislation (for example,
NEMA S30 and NWA S20), such potential environmental legal contravention – incidents (LCs)
must be reported to the relevant authorities within 24 hours and interested and affected parties.
a) Internal stakeholders
Supervisor and/or responsible manager.
Environmental Department or SHEQ Department.
Emergency Control Department if required.
Respective divisional or subsidiary executive management for potential legal
contravention.
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Divisional or subsidiary Environmental Management Department to be notified of
potential legal contravention incidents and/or NEMA S30 incidents or NWA S20
incidents. This includes the Risk and Sustainability Corporate Environmental
Management Department (RS:EM) as required.
All AEL emission exceedance incident notifications and investigation reports must be
copied to the divisional or subsidiary Environmental Department when notifying the
authorities. Reference Document: Initial Report in Terms of NEMA S30 – Document
Number 240-7667761.
b) External stakeholders or interested parties
Relevant government department.
Local and district municipality.
Interested parties as identified in terms of the site EMS, such as neighbouring farmers,
communities, Eskom lenders, strategic partners, etc., if potentially or perceived to
be affected by the incident.
3.4 Capture initial notification
a) Initial reports are reports that are submitted by any individual who is reporting an incident to
the relevant OU/BU Environmental Department. These can be provided using the
Environmental Incident Notification Report (reference number 240-161144504) or the
OU/BU documented method for the internal flash report, including the SAP EH&S Flash
Report.
b) Initial reports outline the known facts of an incident (that is, date, time, place, what
happened, immediate actions taken, photographic evidence, and preliminary findings).
c) Eskom’s environmental practitioner shall, where reasonably practicable, be responsible for
initially assessing the environmental damage arising out of the incident.
d) Wildlife incidents on the Central Incident Register (CIR) System of the wildlife strategic
partner, and provide an incident number as a reference to the relevant individual or OU/BU
reporting the incident.
3.5 Incident prioritisation
3.5.1 Consequence and priority rating
Environmental incidents must be prioritised to determine the potential consequences and actions
required to mitigate the incident timeously. The consequence of an incident must be checked
against Table 3.5.1, and the incident prioritised using the allocated priority ratings within the table.
The wildlife strategic partner will use their incident investigation decision tool to determine and
prioritise wildlife incidents for further detailed investigation or monitoring for recurrence.
NB: Consequence referred to below related to the environmental consequence of the incident, and
thus this is required to be captured on SAP EH&S.
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Table 3.5.1 Consequence and priority rating table
Consequence Low/ Minor Moderate Major Critical
categories Minimum
Consequences Little or no Minor Incident could/does Incident could/does Incident has a
ecological ecological result in a moderate result in a major recognised
effect and effect. uncontained or uncontained or national or
no Ecological sustained sustained international
measurable damage environmental environmental environmental
impact on can be release, impacting release, impacting impact.
human remedied the local the regional Widespread or
health. within environment only. environment only. permanent local
three Ecological damage ecological
Ecological damage
months. can be remedied in damage.
can be remedied in
Minor less than six Remediation
less than one year.
hazard to months. Health would take longer
Health hazard to
humans in hazard to humans than one year.
humans in the
the in the immediate Could result in a
immediate vicinity
immediate vicinity, but not major public
resulting in critical or
vicinity. resulting in critical health hazard.
fatal injury/illness.
or fatal Magnitude is
injury/illness. unknown.
Environmental
Low Moderate High Extreme
priority rating
Note: If the incident is considered a potential LC or FBS, as defined in this document, the incident
must automatically be prioritised as high and extreme, respectively, regardless of the actual
consequence.
3.5.2 Action and responsibility requirements
All environmental incidents must be reported within 24 hours of the incident occurring or as soon
as becoming aware of the incident as specified in legislation and/or conditions of applicable
licences/authorisations. The initial notification process must be followed where a flash report or
respective Environmental Incident Notification Reports (OU/BU-specific or 240-161144504) is sent
to internal and external stakeholders and interested parties via email. Documented proof of the
notification must be available on the incident management system. The responsible manager must
ensure that the initial notification is communicated according to the timeframes (24 hours) specified
in this document.
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Table 3.5.2 Action and responsibility table
Environmental Low Moderate High Extreme
priority rating
Levels of Middle OU/BU management. Those Inform those
management to manager and OU/BU specified specified under high
be informed environmental environmental under and the senior
practitioner. manager/ moderate plus environmental
practitioner. the divisional manager and
EICC divisional/
representative subsidiary group
and R&S executive.
Embu.
Classification Initial classification and recording of all incidents must be done on SAP EH&S
and recording within 48 hours. Unknown classification must be indicated as an event on the
requirements system until the status has been determined. Any change in classification must
be done immediately when new information is available. Confirm classification
during the investigation process.
Initiate Initiate Initiate investigation
investigation Initiate investigation investigation process within
Investigation process within process within seven process within 24 hours. Complete
requirements seven working working days. 48 hours. investigation within
Investigations days. Complete Complete Complete 45 calendar days.
must be investigation investigation within investigation
completed as within 30 30 calendar days. within 45
specified within calendar days. calendar days.
legislation,
licences and Investigation team shall be determined Investigation team and chairperson
using this table. by OU/BU in consultation with the shall be determined by OU/BU, in
OU/BU environmental practitioner. consultation with the divisional EICC Legislated
representative, where needed, timeframes are
and/or Corporate EMBU.14 calendar days
from the date of
A basic An investigation that A full detailed investigation to the incident.
investigation determines the establish the causes, including root
that determines apparent cause causes and/or organisational
E for investigation of the incident and organisational appropriate preventive and
cause guidance (assessment). issues (evaluation). corrective actions (analysis).
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Notify the Environmental Department Notify the Environmental
and line management in writing Department, line management,
immediately or no later than 24 hours. and/or EICC representative for LCs
in writing immediately or no later
than 24 hours.
Communicate the SAP EH&S Flash Report to the relevant person(s) at the
OU/BU within 48 hours.1
The individual trends
The lessons Case studies with lessons learnt, for moderate incident
learnt must be using the Eskom template, for all lessons learnt must
shared within LCs must be compiled, shared be shared within the
the OU/BU on a within the OU/BU, and OU/BU quarterly. six-monthly
submitted to the respective Incident basis when
divisional or subsidiary headcommunication necessary.
office within three months of the
incident being classified.
Eskom-wide circulation of
lessons learnt will occur as a
consolidated sharing six-monthly.
Case studies for all other
incidents rated high and extreme
must be shared within the OU/BU
and relevant Division within one
month (30 days) after the
investigation.
Environmental Low Moderate High Extreme
priority rating
Note 1 Environmental incidents that occur over weekends, on days off (for example, pay weekend),
and holidays will not be considered late captures during audits and reviews when assessing the
capturing of incidents onto SAP EH&S. These incidents should be captured within 48 hours upon
return to a working day.
3.6 Classification and recording of incidents
All environmental incidents must be prioritised, classified, and recorded in the SAP EH&S system
according to the CARAT principles. The SAP EH&S system is the only acceptable system for
capturing incidents, excluding wildlife incidents that will be recorded on wildlife strategic partner’s
Cir.
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3.6.1 Classification
All environmental incidents must be classified using the definitions provided above and criteria in
the table in Appendix C to determine if the incident is an environmental event, LC, or a LC as a
result of FBS. NEMA S30 incidents and NWA S20 incidents must be classified using the guidance
provided in Appendix D. The outcome of the classification must then be completed on SAP EH&S
as a mandatory requirement.
If the environmental incident is classified by the OU/BU as an LC or an LC as a result of FBS, the
incident must be reported to EICC via the divisional EICC representative in the same month that
the incident occurred, where practicable. EICC will review and confirm the LC and the LC as a
result of FBS. Incidents where the classification is uncertain may be brought to the committee for
deliberation. However, there should have been discussions and proposal of classification within the
respective division or subsidiary before presenting the incident to the committee.
Specific incidents:
This section only highlights those incidents considered complex with a need for clarity in the form
of practice notes and assessment tables etc. However, the list is not exhaustive of all types of
environmental incidents.
The results of the respective assessments completed for specific incidents must be completed, and
documented evidence must be electronically attached to the incident in the SAP EH&S document
management system for all incidents highlighted below.
a. Hydrocarbon spill incidents: In terms of classifying hydrocarbon spill incidents, the
spill classification form must be completed to determine if the occurrence is classified
as an incident for reporting and managing on SAP EH&S. If the assessment outcome is
minor, moderate, or major, then the assessment and all relevant documents must be
electronically attached to the incident in SAP EH&S. The form is registered as a Spill
Assessment Table (Document number 240-47176039).
b. Ash spill incidents: All ash spill incidents must be assessed using the ash spill
assessment form as provided in Appendix A of the Position Paper on Ash Spillages –
Document number ENV16 – L009 in addition to Appendix C of this document and
NEMA S30 (control of incidents) requirements and NWA S20 (control of emergency
incidents) requirements.
c. Emergency tree cutting incidents: These will be classified using Government
Gazette No. 773 issued by the Department of Forestry – 24 August 2007 Exemptions
in terms of Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ),
as amended.
d. Dust fall-out exceedances: All dust fall-out exceedances must be reported as
incidents on SAP EH&S. A LC in terms of the National Dust Control Regulations
(GNR 827, 1 November 2013) is incurred if there is a contravention of or failure to
comply with a provision of regulation 4(2) and (3), 6(1); (3) and (4) or (7) of the said
regulations.
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e. Wildlife incidents: Incidents will be assessed on species significance in accordance
with the NEM:BA, GNR –Threatened or Protected Species Regulations (as
amended) and the International Union for the Conservation of Nature (IUCN) Red List
categorisation.
f. Erosion incidents: Erosion occurring from Eskom’s business or activities must be
managed through the incident management process. However, existing or historical
erosion not caused by Eskom activities or in the course of Eskom’s business are not
considered incidents and thus should be managed through the site-specific
environmental management system (EMS).
g. Grass fires: All grass fires that occurred within the protected areas (a), (b), and (d) of
the National Environmental Management: Protected Areas Act (NEM:PAA) and/or in
terms of NEMA S30, as a result of Eskom activities must be classified as environmental
incidents and managed in terms of this procedure and prioritised as a high or extreme
incident depending on the extent of the damage.
h. Fires: All fires as a result of Eskom activities that occur outside of a NEM:PAA defined
protected area with known indigenous and/or protected species must be recorded as
an environmental incident. These incidents must be prioritised initially as low or
moderate depending on the extent of the damage and/or significance of species loss
incurred by the incident, although their classification may be increased based on the
outcome of the investigation.
i. Incidents with both OHS and environmental consequence: These incidents will be
managed in line with the requirements of this procedure and 32-95. A joint investigation
must be conducted and the information provided to the OHS and environmental
practitioners for updating on SAP EH&S accordingly. The OU/BU shall determine
internally who captures the incident on SAP EH&S.
j. Complaints: Complaints that trigger the definition of an incident (as defined in this
procedure) and are regarded as environmental incidents and non-conformities and
therefore must be managed in accordance with both the Non-Conformity and
Corrective Action Procedure and the Environmental Incident Management Procedure
requirement.
3.6.1.1 Reclassified incidents
Reclassified environmental incidents must be communicated by means of an updated SAP EH&S
Flash Report to relevant internal interested parties, together with an explanation for the
reclassification. Supporting documentation or proof must be made available for verification and
audit purposes and electronically attached to the incident in SAP EH&S.
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3.6.1.2 Classification dispute and appeal process
Disputes or appeals regarding the classification of environmental incidents must be submitted to
the Eskom environmental manager by the respective divisional/subsidiary environmental manager.
The Eskom environmental manager will review the incident information provided and will decide on
the incident classification. Should the Eskom environmental manager require input into the
decision, the ESC may be consulted. The final incident classification will be communicated to the
respective divisional/subsidiary environmental manager, who is responsible for communicating the
decision to the EICC.
3.6.2 Recording
All incidents must be recorded on SAP EH&S (the incident management tool) or the EWT CIR for
wildlife incidents. The date the incident occurred is the date that must be used as the incident date
unless a different decision is provided for incidents that are identified later and the actual incident
date is unknown. In instances such as these, the date of identification will be used unless specified
differently by the EICC for LCs.
All incidents must also reflect the applicable legislation or permit and the applicable section within
the respective legislation contravened for LCs.
3.6.2.1 Recording of biodiversity incidents
All vegetation-related incidents will be recorded on SAP EH&S. All wildlife incidents (according to
the definition for the purposes of this document) will be recorded by EWT on the CIR. In the event
of an insurance or third-party claim for a wildlife incident, such incident shall be captured on SAP
EH&S to facilitate the insurance or third-party claim process.
3.6.2.2 Recording of emission incidents
All emission exceedances that exceed the periods allowed for start-up, maintenance, upset
conditions, and shut-down as specified in the station-specific AELs must be reported and managed
as incidents, as detailed in the Atmospheric Emission Licence Practice Note.
3.7 Incident investigation
All incidents must be investigated according to the Action Required Table. Where investigations
take longer than the allocated timeframe within the Action Required Table, a written motivation is
required as follows:
The responsible manager must request for an extension with a motivation from the OU/BU
manager for all events at least seven calendar days before the timeframe required in the
Action Required Table.
The OU/BU manager must request an extension for all LCs and LCs as a result of FBS to
the respective divisional/subsidiary environmental manager at least seven calendar days
before the timeframe required in the Action Required Table.
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Investigation reports must be treated with controlled disclosure according to the Eskom
documentation processes.
a. All investigations for environmental incidents shall evaluate the actual environmental impact
that occurred and ensure that all licence and permit requirements in terms of investigations
are covered in the investigation.
b. The focus of the investigation for LCs, LCs as a result of FBS, NWA S20 and NEMA S30
should be the reason or root cause, direct cause, and contributory cause for the incident
and the environmental impact. The investigation shall also include which legislation/permit
(including the specific section within legislation) was contravened in addition to the
technical details of the incident.
c. It is recommended that the investigation lead or chairperson is trained as a lead
investigator to ensure thorough investigations and effective corrective action identification.
d. The investigation team/committee and chairperson for a LC shall be appointed by the
OU/BU in consultation with the EICC divisional representative. The investigation team will
require input from the OU/BU SHEQ or environmental manager and the involvement of
relevant internal stakeholders such as engineers, contractor representatives, security, etc.,
where applicable. External stakeholders such as subject matter specialist(s) and
consultants for particular fields may also be required for certain incident investigations as
advised by the EICC representative with the OU/BU manager. The respective EICC
representatives shall be involved in the investigation as deemed necessary.
e. A detailed investigation report should be generated and captured on SAP EH&S and
circulated to the divisional EICC representative.
f. For investigations of LCs as a result of FBS, the respective EICC representatives or
divisional environmental manager must be involved. These investigations shall be
conducted by Assurance and Forensics or another relevant independent group as
determined by the EICC representative.
g. Investigation chairperson and teams for environmental events must be determined by the
OU/BU manager or relevant departmental manager and shall involve the environmental
practitioner(s) of the OU/BU and the relevant supervisor or contractor representative the
incident occurred. Expertise from relevant fields can be requested, depending on the type
of incident that is being investigated.
h. Where incidents occur in areas of an Eskom subsidiary or contractor responsibility, joint
investigations shall be carried out within the stipulated time of 45 calendar days after the
incident occurred, where responsible managers and the environmental team from Eskom
and the Eskom subsidiary or contractor are present. The outcome of this investigation shall
be considered as final and used for classification purposes at EICC. The investigation lead
shall be from the Eskom division or Eskom subsidiary or contractors depending on who is
responsible for the incident or where the incident occurred. Should either party receive an
invitation to investigate an LC, they shall accept and attend the investigation.
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i. Wildlife incidents:
i. The incident investigation shall be initiated either by EWT or the Eskom BU. The
site investigation team shall comprise representatives from EWT and the Eskom
OU/BU and/or relevant Environmental Department and, if applicable, the external
stakeholder (relevant interested and affected parties) that reported the incident.
ii. A detailed investigation report including recommendations/corrective actions shall
be generated by EWT. The Eskom OU/BU must be afforded the opportunity to
consider and to accept the recommendations/corrective actions in terms of technical
acceptance. In the event of a dispute between the stakeholders, the relevant
divisional/subsidiary environmental manager will assist in resolving disputes.
The investigation report must include the following:
a. The details of the incidents (type of incident, what occurred, sequence of events, when and
where the incident occurred).
b. The legislation and/or condition of environmental permit applicable to the incident and what,
if any, legislation contravention has occurred.
c. Incident consequences and impacts.
d. Direct or immediate cause(s).
e. Root causes, considering human, workplace, and natural factors (who, what, and why).
f. Identify system failures (procedure non-conformance, training, plant failure, etc.). This must
also include a holistic view of the systems linked to the incident and possible failures.
g. Corrective and preventive actions to remedy and prevent a reoccurrence of the incident.
h. Lessons learnt and recommendations.
3.8 Management of corrective actions
a) There must be at least one corrective action for each cause identified during the
investigation. All actions must be captured and managed on SAP EH&S.
b) The Investigation Committee must consider the following hierarchy of control when
formulating corrective actions:
i. Engineering control to design/redesign in order to eliminate the risk.
ii. Administrative control, ensuring procedures are updated to prevent incidents from
occurring.
iii. Substitution or elimination by removing the aspect that may result in an environmental
incident and thus actual environmental impact.
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c) Planned start and completion (end) dates for all corrective actions must be clearly defined
and must be SMART:
i. Specific;
ii. Measureable;
iii. Achievable;
iv. Realistic, with clearly allocated responsibilities; and
v. Timeous, with clear deadlines.
d) All actions, once completed, must be verified by the person responsible in order to
determine effective implementation. Documentary evidence of the implemented corrective
action must be available and attached electronically to the incident in SAP EH&S before it is
closed on SAP EH&S.
e) Where a corrective action that has been implemented is deemed ineffective and, therefore,
unsuccessful, the corrective action(s) must be revised. An alternative corrective action must
be identified to address the root cause(s). Documented proof of approval of the action
change must be available, including obtaining approval for action changes for LCs and LCs
as a result of FBS from the EICC representative. The SAP EH&S process is then followed is
to close the ineffective action and capture the revised action together with the proof of
approval of the action change.
f) If a corrective action for an LC incident requires revision and/or the due date will not be met,
the respective OU/BU must follow the internal OU/BU process for approval and, in addition,
submit that request in writing for approval to amend the corrective actions and/or due date
from their respective divisional/subsidiary environmental manager. Due date extension
requests must be submitted to the divisional/subsidiary environmental manager at least two
weeks before the actual initial due date. Once approval is obtained, documented proof must
be available. The original action must be closed on SAP EH&S as ‘not implemented to
requirements’ and a new action captured on SAP EH&S with the approved revised action
date. Where extension requests are not approved, those actions must remain overdue. The
following minimum information is required when submitting an action extension request:
i. Motivated reason for the extension.
ii. Proof of action commencement from when the action was developed and allocated.
iii. Risk assessments and assurance that repeat or similar incidents are being
prevented by treatment plans.
iv. Adequate timelines and sequence of events to highlight reasons for project delays.
v. Engagements with the respective authority for extensions or an update of corrective
action plans previously submitted have been taking place.
vi. The motivation must be supported by both the respective environmental manager
and OU/BU manager.
vii. An environmental impact assessment of the incident that includes monitoring trends
and actions to address the impact as needed.
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g) To ensure the prompt follow-up and close-out of corrective action from an incident
investigation report, periodic status reports must be provided from SAP EH&S to site
management until all recommendations have been acted on and closed out.
h) The EICC meetings may also track the corrective actions for incident LCs and incident LCs
as a result of FBS as part of the monthly meetings.
i) Wildlife incidents: Recommendations/Corrective actions shall be implemented by the Eskom
OU/BU according to the applicable and approved timelines and related divisional key
performance indicators (KPIs) for bird incidents. For other wildlife incidents, the timelines
according to the recommendations/corrective actions shall be adhered to.
j) All investigation reports (including wildlife incidents) should be finalised and signed within 14
calendar days of completing the investigation.
k) The corrective actions for all incidents (excluding wildlife incidents that will be captured by
EWT on the CIR) must be captured on SAP EH&S within seven calendar days from the date
of signing the investigation report.
3.8.1 Documentation management
The OU/BU is responsible for scanning and attaching all relevant documentation (for example, the
Initial Notification Report, SAP EH&S system-generated flash report, proof of corrective action
implementation, investigation report, spill assessments, environmental impact assessment of the
incident, etc.) needed to demonstrate that the incident has been managed according to the incident
management process, as soon as the documents are completed and are available.
3.9 Incident close-out
a) Close-out is the final step in the incident management process. The action of closing out an
incident signifies that all corrective actions have been effectively implemented, case studies
effectively communicated, all relevant documents attached and verified by the responsible
managers.
b) The incident must then be closed out in SAP EH&S as an action.
c) All LCs and LCs as a result of FBS must have a signed closure certificate uploaded
(Document number 240-76507067).
d) Wildlife incidents: Eskom OU/BU and/or environmental manager shall confirm when all
recommendations/corrective actions have been implemented with all the related
documented information as evidence. An incident will be closed on the EWT CIR by
capturing the date the recommendations were implemented, completed, and verified. If the
incident was reported by an external stakeholder (public or landowner), EWT the
stakeholder might be contacted to confirm if mitigation has been implemented.
3.10 Incident communication
Incident communication occurs throughout the incident management process, and documented
evidence of this must be available on SAP EHS. Various levels of communication are identified
and specified in the Action Required Table of this document.
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4. Acceptance
This document has been seen and accepted by the Eskom EICC and Environmental Steering
Committee.
5. Revisions
Date Rev. Compiler Remarks
June 2022 3 I Cloete The term OHD has been replaced
by FBS.
Definition on wildlife has been
clarified
April 2021 2 N Rajdeo Procedure due for revision
November 2017 1 N Rajdeo New document for environmental
incident management that was
previously included in 32-95.
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Appendix A: Process flow to determine repeat environmental incidents
This process flow must be applied in conjunction with the definition of an FBS and duty of
care principle.
Questions to be asked:
Did the incident take place within 12 months of the previous environmental legal contravention incident?
Yes No (then not a repeat)
Did environmental legal contravention incident occur within the same BU (for example, Transmission
grid, Distribution cluster, power station, Group Capital project, etc.)?
Yes
No (then not a repeat)
Is the environmental legal contravention incident related to the legislation and/or the same licence,
previously classified as a legal contravention incident?
Yes
No (then not a repeat)
Is the environmental legal contravention incident related to the same root cause?
Yes
No (then not a repeat)
Have the corrective and preventive actions identified to address the previous incident not been
implemented or been implemented however was deemed ineffective and failed?
No (then not a repeat)
Yes (then a repeat)
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Appendix B: Incident management process flow
Incident occurs
Incident Management
Process begins
Direct observation 1. Incident Indirect
Identification observation
Decision to investigate
2. Initiation and execution of
emergency response
Establish Investigation team
Determine facts and applicable legislation 3. Notification and reporting
Determine key factors, root &/ other causes 4. Incident prioritisation
Determine systems to be strengthened 5. Classification & recording
9. Communication
Develop corrective actions 6. Incident Investigation
Document & ratify investigation results 7. Management of corrective
actions
Review initial classification & recording
Communicate findings
Follow up & sign off on completed actions
CONTROLLED DISCLOSURE8. Incident closed out
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Appendix C: Classification criteria for environmental incidents
EICC criteria for classification of environmental incidents as events or legal contravention incidents
Element N/a Yes No
1. Did the incident result in a contravention of any environmental legislation and/or condition
of a licence, authorisation, or permit?
2. Environmental duty of care (Section 28 of NEMA) – Did the incident result in either
sterilising the soil or destroying rare, endangered, or protected fauna or flora?
3. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did the incident result in making any water resource unfit for its original
purpose such as domestic, agricultural, or industrial use or reduce the water quality to such a
state that human intervention is required to restore it to its original quality?
4. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to take reasonable measures to prevent pollution or
degradation from occurring?
5. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to prevent pollution or degradation from continuing?
6. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to implement measures to prevent pollution or degradation from
recurring?
Specify legislation, the applicable section within legislation, and licence condition that were contravened.
Classification
If “Yes” to any of the questions, classify the incident as legal contravention. If “No” to all of the
questions, classify as an event.
If classified as a legal contravention, check against the criteria below to determine whether
the incident is a FBS.
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LC as a result of FBS criteria:
FBS definition: These are specific case(s) of environmental legal contravention incidents that are considered to be of very
high significance in terms of its environmental impact and/or Eskom in that they have a material business impact and
illustrate a significant failure of business systems. Within the above principles, they are identified in terms of the criteria
below. If any one of the criteria specified in Appendix C or the principle defined above is relevant to a specific contravention
of environmental legislation, then that environmental legal contravention incident is a potential “environmental legal
contravention incident as a result of FBS” and/or the criteria below.
Criteria2 Yes No
1. The environmental legal contravention incident results in formal censure from the government.
These are a compliance notice, a directive, a fine (including a NEMA Section 24g application), or
prosecution.
2. The environmental legal contravention incident is not reported through the initial notification to the
applicable department according to this procedure (240-133087117).
3. The environmental legal contravention incident is considered a repeat environmental legal
contravention (using the process flow found in Appendix A of this document). Note: This criterion can
only apply if the previous incident was classified as an environmental legal contravention.
4. The corrective action(s) for the legal contravention incident is not implemented within 30 days after
the due date according to this procedure (240-133087117).
FBS (any shaded area marked)
2 The above criteria are applied in conjunction with the definitions for LCs and FBSs,
taking into account the associated principles.
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Appendix D: NEMA Section 30 Control of Incidents and NWA Section 20 Control of
Emergency Incident Classification and Reporting Guidance
This section must be read in conjunction with NEMA s30 (control of incidents) and NWA s20
(control of emergency incidents). The emergency response plan or procedure must be initiated for
all NEMA S30 and NWA S20 incidents.
Classification and reporting guidance
For an incident to be a NEMA S30 incident, the following elements highlighted within the definition
of an incident must be triggered:
NEMA Section 30 NEMA Section 30A
Incident(s) situation(s)
Definition
Definition
An unexpected, sudden, and
A situation that has arisen suddenly uncontrolled release of a hazardous
that poses an imminent and serious substance, including from a major
threat to the environment, human emission, fire, or explosion, that
life, or property, including a causes, has caused, or may cause
‘disaster’ as defined in Section 1 of significant harm to the environment,
the Disaster Management Act, human life, or property.
2002 (Act ), but does not
include an incident referred to in
Section 30 of this Act (NEMA).
Initiate emergency response
Classification
Classify as NEMA s30 if all elements REPORTING
that are highlighted in the definition are Regulation GNR. 310, gazette on
triggered. 10 April 2015
Regulations relating to the
procedure to be followed when
oral requests are made in terms
of Section 30 A. NB: Applications
must be submitted before
REPORTING commencement activity.
Alarm report to (INO 24 hours):
DFFE, provincial HOD,
divisional/subsidiary environmental
manager, municipality (relevant IP, Note: Emission incidents must be
SAPS & Fire dept. where necessary). classified and reported in terms of the
requirements of the AEL, in conjunction
Incident report (14 days) to: DFFE, with NEMA s30 and the AEL Practice
provincial HOD, Corporate:EM Note.
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For an incident to be a NWA s20 incident, the following elements highlighted within the definition of
an incident must be triggered.
NWA s20 Control of
Emergency INCIDENT(S)
Definition
Includes any incident or accident in which a substance
a) pollutes or has potential to pollute, a water resource, or
b) has, or is likely to have a detrimental effect on a water
Initiate emergency response
Classification
Classify as NWA s20 if all elements that are highlighted
in the definition are triggered.
Reporting
INO 24 hours: DWS, divisional/subsidiary environmental
manager), municipality (relevant IP and hazmat company where
necessary).
Corrective Action Plan to: DWS, divisional/subsidiary
Action required for NEMA S30 incidents (Control of Incidents) and NWA S20 incidents
(Control of Emergency Incidents)
1. Determine if the incident is a NEMA S30 or NWA S20 incidents using Appendix D above,
applicable legislation, and consulting the divisional/subsidiary environmental manager.
2. Submit initial notification to the relevant divisional/subsidiary environmental manager, DFFE,
and/or DWS.
3. Notify relevant stakeholders as prescribed in this procedure, and process flow in Appendix D.
Initiate investigation within 24 to 48 hours. Investigations for NEMA S30 incidents must be
completed within 14 calendar days.
4. Submit investigation report to DFFE and divisional/subsidiary environmental manager on the
DFFE template within 14 days of the NEMA S30 incident. For NWA S20 incidents, a follow-up
letter containing investigation results and corrective actions must be completed and submitted
to the DWS as soon as the investigation is concluded. The divisional/subsidiary environmental
manager must be consulted before final reports being communicated to the authorities.
Provide additional information to authorities once investigation is concluded and/or corrective and
preventive actions are implemented.
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Appendix E: Investigation requirements guidance
This section provides guidance on the types of causes (adapted from the SAP Quality Issue
Management System) required for the various levels of investigations according to the priority
rating in Table 3.5.2.
Apparent cause Identified through the facts of an incident and, if corrected, will
reduce the consequence of future similar incidents. Recurrence
is not expected, and the emphasis is mainly to correct this present
incident.
Contributory Contribute to the incident occurring but is not the only cause of the
cause incident. If the cause is corrected, it will not prevent the incident
from occurring. However, it is important enough to be identified and
corrective actions determined to improve the quality of the process
to prevent future incidents from occurring.
Direct cause Direct or immediate reasons why the incident occurred.
Root cause(s) The fundamental issue(s) that can reasonably be identified by
following a root cause analysis process. Root causes may be within
management control or as an external factor. Effective corrective
action(s) for the prevention of reoccurrence can be generated for
those causes within the control of management, so that removing
the cause would have prevented the incident from occurring and, if
eliminated/rectified, would prevent reoccurrence.
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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Environmetal management declaration
1. I undertake to adhere to the requirements as set out in:
Authorisation
2. I undertake to comply with all applicable environmental legal and other requirements
3. I undertake to comply with Eskom ‘s environmental standards, policies and procedures where
applicable
4. I am fully aware and will comply with the environmental transgressions fine systems
5. I pledge to inform all staff of their role in managing environmental impacts on site
6. I am fully aware that incidents must be reported within 24 hours of occurrence
7. I pledge to always implement environmental best practice on site during the contract
8. I pledge that all non-conformances issued to us will be addressed promptly
9. I am fully aware that where applicable the following documentation / registers to be kept on site
will be submitted to Eskom Project Manager on completion of the project:
10. I commit to always implement environmental best practice on site during the contract
Public
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Document
240-110600836 Rev 2
Identifier CONTRACTOR
ENVIRONMENTAL Effective Date July 2023
Requirements proforma
Review Date July 2025
I------------------------------------------------------------------------ (full name) acknowledge and accept the
responsibility to comply and conform to all the above-mentioned requirements.
Designation (Contractor)
.......................................... Signature Date:
Contact Number .......................................... ...................................
...........................................
Signature of Project Eskom: Project Manager Date:
Manager:
........................................... ........................................ .........................................
Public
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Provisions ............................................................................................................................................. 54
Transmission must provide budgets for the implementation of the waste management plan. ................ 54
7. Monitoring and review of the ind wmp ......................................................
maintenance of access roads, No Go fencing, vegetation clearing) 1
E.1e Human Resources (Environmental Officer) 1
E.2 Environmental Requirements Proforma
E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1
Section E Score 6 0
Contractor / service
Cell A3: Occupational Health and Safety Baseline risk assessment template
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Revision: 1
Page: of 39
Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Revision: 1
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -29.416647421144322, 31.158513952399638
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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Revision: 1
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For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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Revision: 1
Page: of 39
30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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Revision: 1
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -28.766784237646657, 31.947057894905292
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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Revision: 1
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b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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Revision: 1
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f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -28.58029147778138, 29.321410519325642
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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Revision: 1
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -29.393416426692404, 30.47610030597098
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No
2021/539129/30
File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
maintenance where there is established static
guarding.
1.4 Cost of providing drinking water where there is
established static guarding.
1.5 Medical fitness certificates
4 Baseline OHS Risk Assessment (BRA)
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it
A non-compulsory MS Team Clarification meeting will be held on:
Annexure Attached Returnable Returnable Returnable
(Y / N / required at required at required
N/A) Tender Tender prior to
closing closing. Contract
(disqualifiab (Non- Award.
le)* disqualifiabl
e) **
1.1.1 Basic Compliance N √
Electronic copy of
the tender in a
PDF format. The
price list needs to
be submitted in
PDF and a copy
in excel format
(The limit is 50MB
per file and total
submission of
900MB per
submission)
1.1.2 *Authorisation Annexure A Y √
Form
1.1.3 *Acknowledgeme Annexure B Y √
nt form
1.1.4 *Tenderer’s Annexure C Y √
particulars
1.1.5 *Integrity Annexure D Y √
Declaration Form
(refer to
www.NTCSA.co.z
a for the Supplier
Integrity Pact that
suppliers are
required to
download and
read)
1.1.6 *CPA Annexure E Y √
Requirements for
Local
Goods/Services
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in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg
No 2021/5391
Refiloe Mabula
Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
7. Acknowledgements
Eskom Operational Quality Forum Members
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B.2 Documented information for Control of Externally Provided Processes, Products and Services 1
East Grid High Risk IMBAE CT Replacement ProjectSECTION (TENDERER)
Clauses of 240- clause description indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) -
Category 2 (refer to clause 3.5.-105658000) -
Category 3 (refer to clause 3.5.-105658000) X
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -
3 post-contract award(eskom)
East Grid Asea IMBA/E Current Transformers High Risk Replacement for Impala, Mersey and Tugela Substation- Civil Works.
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for the procurement of:
[Instructions to the contract compiler: (delete these two notes in the final draft of a contract)
[Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry)
For use with the NEC3 Engineering & Construction Contract
Clause 11 in NEC3 Engineering and Construction Contract (ECC3) Option B states:
(insert at award stage or delete if not applicable)
is in the documents which the Contract Data states it is in.
Local Content Threshold
Cement Cement 100%
NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are
therefore, mandatory for contract award.
Confidential
Drawn chkd auth date reference drawings
Item bending dimensions
Drawn chkd auth date reference drawings
Item bending dimensions
Drawn chkd auth date reference drawings
Item bending dimensions approved by
Drawn chkd auth date reference drawings
Item bending dimensions approved by
Drawn chkd auth date reference drawings bars standard shapes
Item bending dimensions approved by
provision for stakeholder
relationship management..
1.1.3 Furthermore, in terms of the CIDB (Construction Industry Development Board)
regulations the contractor in consultation and partnership with Eskom shall facilitate
the establishment of a community project
Alternative Reference N/A
Number:
Area of Applicability: National Transmission
Company South Africa SOC Ltd
Functional Area: Engineering
Revision: 3
Total Pages: 5
Next Review Date: N/A
Disclosure CONTROLLED DISCLOSURE
Classification:
Compiled by Functional Responsibility Authorized by
...................................... ...................................... ......................................
Lerato Makola Thato Mathe Andile Maneli
Civil Engineer Chief Technologist Middle Manager
24/03/2026 27/03/2026 31 - 03 - 2026Date: .............................. Date: .............................. Date: ..............................
File name: EAST Grid High Risk IMBA/E CT Replacement Project Scope of works
Template ID: 559-751375159 Document template (for procedures, manuals, standards, instructions, etc. Formatted by:
DRM_TLN_17.03.2024 (Document Controller to update)
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
Content
. Introduction ....................................................................................................................................................... 3
2. References .......................................................................................................................................................... 3
3. Scope of work ................................................................................................................................................... 3
3.1 Foundations ................................................................................................................................................. 4
3.2 Steelwork .................................................................................................................................................... 4
3.3 Yard stone .................................................................................................................................................... 4
4. Authorisation .................................................................................................................................................... 5
5. Revisions ............................................................................................................................................................... 5
6. Development team ............................................................................................................................................ 5
7. Acknowledgements ......................................................................................................................................... 5
Controlled disclosure
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
Several Current Transformers (CTs) at various voltages in the East Grid have been identified to be
at high risk of failure due to a few factors including leaking. These CT’s therefore must be replaced,
and this necessitates the modification of the existing foundations. The replacements are to be carried
out under the Scheme ID ERCT_ABIM as follows:
1. Impala Substation - IMP22P12- (Impala No6 Trfr Bay 275 kV Side)
2. Mersey Substation - MER22P10- (Mersey No3 Trfr Bay 275 kV Side, Mersey No2 BB 400kV
Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV Side) and
3. Tugela Substation - TUG25P09- (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side, Tugela
No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB Coupler A).
2. References
[1] (0.54/390) – HV Yard Civil Work
[2] (240-108982466) - Standard for HV Yard Stone in Eskom Substations
[3] (240-55922824) - Substation Layout Design Guideline
[4] (32-1205) – Eskom Maintenance Management Policy
[5] Occupational Health and Safety Act (OHS Act)
[6] SANS 1200: Standardised Specification for Civil Engineering
[7] SANS 10162-1: The Structural Use of Steel
[8] SANS 0100-1: The Structural Use of Concrete
[9] (TST41-794) – Substation and Facility Maintenance
This scope of work applicable to Impala, Mersey and Tugela Substations is to be read in conjunction
with drawings Imp22P12-SE-E52, Mer22P10-SE-E51, Mer22P10-SE-E52 and Tug25P09-SE-E51.
All construction is to be carried out in accordance with Eskom’s Safety, Health and Environmental
Specification. All necessary safety procedures must be strictly adhered to.
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
The Civil Scope of Work at Impala, Mersey and Tugela Substations involves the following:
1. Foundations
2. Steelwork
3. Yard stone
3.1 Foundations
Existing foundations to be modified. Remove yard stones and excavate around existing foundations.
Modify the foundations with respect to drawings Imp22P12-SE-E52, Mer22P10-SE-E51, Mer22P10SE-E52 and Tug25P09-SE-E51, applicable to the respective foundation.
3.2 Steelwork
Steelwork support to remain in place and treated with anti-rust agent if required.
3.3 Yard stone
Reinstate yard stone where applicable according to document 240-108982466.
Controlled disclosure
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
4. Authorisation
This document has been seen and accepted by:
Name Designation
Thato Mathe Chief Technologist
Andile Maneli Senior Manager
5. Revisions
Date Rev. Compiler Remarks
April 2025 1 Lerato Makola First issue
March 2026 2 Lerato Makola Revised Scope
March 2026 3 Lerato Makola Substations to which scope of works
applies indicated.
6. Development team
The following people were involved in the development of this document:
7. Acknowledgements
None
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the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
This document establishes the technical evaluation criteria for the evaluation of the tenders that will
be received in response to the request to tender for the civil works to be done at Transmission
Substations. It is a high-level consideration of the key aspects that will give direction to the technical
evaluation process. It is in accordance with the Tender Engineering Evaluation Procedure (24048929482) [4]
2. Supporting Clauses
2.1 Scope
This evaluation criteria document applies to all civil engineering aspects of the Transmission
Substations
2.1.1 Purpose
The purpose of this document is to establish a standardized framework for assessing the technical
capabilities and compliance of the civil works proposals.
2.1.2 Applicability
This document shall apply throughout Eskom Holdings Limited Divisions/ National Transmission
Company South Africa SOC Ltd Reg No 2021/539129/30.
2.1.3 Effective date
The date from which the document is effective is from the authorisation date.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] OHS Act, 1993: Construction Regulations, 2014
[3] SANS 1200: Standard Specification for Civil Engineering Construction
[4] 240-48929482: Tender Engineering Evaluation Procedure
2.2.2 Informative
None
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
2.3 Definitions
2.3.1 Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary)
2.3.2 Tender: A written competitive offer, quotation, proposal made by the supplier in a prescribed
or stipulated form in response to an invitation to tender/competitive enquire for provision of
assets/goods or services and or the disposal thereof.
2.4 Abbreviations
Abbreviation Explanation
CV Curriculum Vitae
EDWL Engineering Design Work Lead
LDE Lead Discipline Engineer
N/A Not Applicable
OHSA Occupational Health and Safety Act
SANS South African National Standards
TET Technical Evaluation Team
2.5 Roles and Responsibilities
Engineering Manager: All Engineering Managers throughout Eskom shall ensure that all staff, in
their respective areas understand and adhere to this procedure.
Engineering Design Work Lead (EDWL): The EDWL is responsible to manage the execution and
adherence to this procedure. Typically, on New Build projects the EDWL role is fulfilled by the Lead
Discipline Engineer (LDE) and in existing asset projects the EDWL role is fulfilled by the relevant
System Engineer/plant Engineer.
Technical Evaluation Team (TET) member: The delegated engineers/technical specialists who
are responsible to review and evaluate technical aspects of the tender documentation as per the
Tender Technical Evaluation Strategy.
2.6 Process for Monitoring
N/a
2.7 Related/Supporting Documents
N/a
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
3. Tender Technical Evaluation Criteria
3.1 Scope of Work
The following is a high-level applicable scope of work ticked, refer to a detailed scope of work
document for the tendered project:
Scope Applicable
Foundations and/or plinths
Cable Trenches
Earthworks/Terrace
Roads
Drainage
Yard stone
Buildings
Fencing
Steelwork
(i.e. Main columns and beams, equipment support
and/or floodlight mast)
Security Lighting
Earthmat & Earthtails
Substation Electrical in Buildings
(i.e. Lighting installation, ventilation installation
and/or electrical installation-DB)
3.2 Technical Evaluation Threshold
The minimum weighted final score (Threshold) required for a tender to be considered from a
technical perspective is 70%. The tenderers will be evaluated using the criteria listed in section 3.3.
Each criterion is allocated a weight. An overall scoring will be given for each tenderer. The overall
score is a sum of the individual scores allocated for each criterion.
3.3 Qualitative technical Evaluation Criteria
Compliant tenders will be evaluated against a set of weighted qualitative evaluation criteria. The
evaluation criterion has been broken down into sections and a percentage weighting has been
allocated to each section. Percentage weighting summary figures is indicated in the table below:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
Table 1: Qualitative Evaluation Criteria
Qualitative Technical Criteria Reference to Criteria Criteria Score Clarification
Description Technical Weighting Sub
Specification (%) Weighting
/ Tender (%)
I. National Transmission company south africa SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2021/539129/30 [hereinafter referred to as “the Disclosing Party”.
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
1.1 Scope
The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all
wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).
1.2 Purpose
The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical
behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate
consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and
considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour
of paramount importance and expects every existing/potential supplier and its own employees/directors to
always act ethically and with integrity.
Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable
South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,
cost effectiveness and competitiveness.
This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.
1.3 Preamble
In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,
sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from
any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including
tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)
2. Definitions
Term Definition
Conflict of Interest A conflict of interest arises when one’s personal interests, personal
financial interests or any other interests, affect, or could be perceived to
affect, or has the potential to affect one’s objectivity and discretion and/or
the objectivity and discretion of another in performing Eskom duties or
making decisions on behalf of Eskom. This means that an employee or
director is in a position to make a decision (or influences a decision) that
is not fair and objective in order to benefit personally, or to benefit related
and /or inter-related persons.
Director Means a member of the board of Eskom, or a board of its subsidiary or
an alternate director of such board and includes a person occupying the
position of a director, by whatever name designated, or a prescribed
officer, or a person who is a member of a committee of the board or of
the audit committee, irrespective of whether the person is also a member
of such board.
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
Employment equity The Employment Equity Act promotes equity in the workplace,
ensures that all employees receive equal opportunities and that
employees are treated fairly by their employers. The law protects a
person from unfair treatment and any form of discrimination.
Employee (s) Also referred to as staff members. These include individuals employed
by Eskom on a permanent basis, contract labour, temporary employees,
part-time employees, casual employees, occasional employees, fixed-
term contractors, learners, and others acting on behalf of Eskom or its
subsidiaries.
Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic
person and includes any employee of such supplier acting within the
course and scope of his/her employment, or any agent or manager acting
for or on behalf of, or in the interests of the supplier registered as a vendor
on the Eskom Vendor Database.
Supplier Means any natural person or juristic person that does business with
Eskom or tenders to do business with Eskom, or is registered on Eskom’s
Vendor Database, such as consultants, contractors, sub-contractors and
providers of goods and services.
3. Abbreviations
Abbreviation Explanation
DOI Declaration of Interest
ETC EXCO Tender Committee
NDA Non-disclosure agreement
RFP Request for Proposal
RFQ Request for Quotation
Public
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Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
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4. Supplier’s Obligations
4.1 Eskom’s suppliers accept that they will at all times:
4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all
reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal
practices during any stage of the Eskom procurement process including the execution of contracts
and contract modifications.
4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact
the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.
4.1.3 Reject all improper business practices (as may be prohibited by Eskom).
4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their
interaction with Eskom for personal gain.
4.1.5 Seek to constantly maintain and enhance their standards of professional competence.
4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,
employment equity initiatives and human relations policies) to the highest ethical standards.
4.2 Eskom’s suppliers confirm specifically that:
4.2.1 All confidential information, to which they may have access in the course of their work, must not be
disclosed without the express consent from the authorised Eskom representative. The supplier is
required to complete a Non-Disclosure Agreement (NDA) to give effect to this.
4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to
influence the tendering process to advantage themselves or to mislead Eskom in any way and that
Eskom has the right to request an audit of such information, and take further action against the supplier
should it be found that it has acted in a dishonest or fraudulent manner.
4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is
recognised, Suppliers are nevertheless, required to avoid relationships with Eskom
employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,
equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required
to complete the Integrity declaration form wherein they are required to disclose any interest that they
may have with an Eskom employee/director, whether financial, personal, or private, in its business,
and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the
decision-making during tender award. Should a supplier later become aware that its
owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a
tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom
and submit whatever information may be required regarding the parties involved.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
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Revision: 2
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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally
an accepted commercial practice, they must not in any way negatively affect Eskom’s image and
reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of
such a nature (value or circumstances) as to be construed as placing an Eskom employee/director
under obligation to the supplier or in any way improperly influence the recipient.
4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director
involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving
direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,
no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by
an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in
which the supplier is participating.
4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers
involved in a tender/RFP process in which it participates. They will complete the integrity Declaration
Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom
tender/Request for Quotation (RFQ).
4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that
may be imposed on suppliers should they be found guilty of misconduct.
4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom
employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via
email at [email protected], or via the Eskom Forensic email at [email protected] or through
the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.
5. Eskom’s Obligations
5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional
principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.
5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),
wherein they are required to declare all interests, directorships, memberships, details of any of their
related or inter-related persons or other associates that conduct business with Eskom and all other
material personal interests, whether a conflict exists or not. During the financial year, all Eskom
employees/directors have an option of amending annual DOIs should there be changes in their
interests or what has been disclosed already. In addition to this annual declaration, employees are also
required to complete an additional DOI and NDA if involved in the procurement process.
5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,
recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/
negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,
gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to
benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting
loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans
or benefits and the terms and conditions of the loan that is offered to the employee/director is also
offered to the general members of the public or a section thereof.
5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which
it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from
the said tender evaluation/negotiation process.
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the
provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom
employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after
following a process of investigation and affording the supplier an opportunity to make representation,
to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various
other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,
Eskom will forward the names of such suppliers including the directors of the company to National
Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.
5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other
beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a
director or owner of a business, or in any other capacity. This includes third-party related transactions
with an indirect link to an Eskom contract.
6. General
6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,
regulations and legislation of the Republic of South Africa.
6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal
proceedings that may arise in accordance with the provisions of the law.
6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity
Pact be regarded as invalid, remainder of the provisions will remain valid.
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Construction Bank
Danske Bank A/S
ING Bank NV
Macquarie Bank Ltd
Mizuho Bank Ltd
Mizuho Corporate Bank Ltd
SACE SpA
Siemens Financial Services
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access NTCSA published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
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Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
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Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
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Eskom eTendering System
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5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
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Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred “Ref No”
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
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Eskom eTendering System
User Manual
10. Click on “Create New Submission” button to submit required Tender documents
11. Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
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Eskom eTendering System
User Manual
12. To submit tender documents, click on “Add file” button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
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Eskom eTendering System
User Manual
Fig4.
Fig5.
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Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
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User Manual
15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission
will pop-up
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User Manual
17. Click on “Finalise and Close Submission” button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on “My Submissions” menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
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Eskom eTendering System
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20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
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5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
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Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
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Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
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Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Important Dates
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP){"closingDate":"08 June 2026","closingTime":"10h00am","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"the receiving environment is suitably safeguarded against the identified potential\",\"is_compulsory\":false}"}
Contact Information
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP){"name":"MS Team","email":"[email protected]","phone":"0654409913","department":null,"address":"itions of Tender which may be accessed at"}
Submission Guidelines
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP)Returnable Documents: The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table, the prescribed period for CIDB proof of grading., (Shall be used in conjunction with strategy), Construction Program/technical 20
Evaluation Criteria
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP)responsive and will not proceed with evaluation process.
Documents required under functionality/techinical criteria
1.1.41 Functionality/Tec Attached Y √
Goal, it will not be disqualified. However, it will be awarded 0 points
for the [80/20] system. NTCSA will add the score from Pricing and
Specific Goals together and rank the suppliers from the highest to
B-BBEE Status Level of Number of points
Contributor (80/20 system)
the requirements of the PPPFA [clause 2(1)(f)] and be clearly stated
NB: The following documents are required to claim preference
1.1.37 Quality Attached √
safety/quality Separately
1.1.11 Tax Evaluation √
Preference Points
terms of PPPFA
1.1.13 # Specific Goals √
the specific goals
scored zero for
Specific Goals for
PPPFA scoring
Technical Specifications
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP)Cell B2: East grid Current Transformers replacement-Various Substations
Several Current Transformers (CTs) at various voltages in the East Grid have been identified to be
at high risk of failure due to a few factors including leaking. These CT’s therefore must be replaced,
and this necessitates the modification of the existing foundations. The replacements are to be carried
out under the Scheme ID ERCT_ABIM as follows:
1. Avon Substation – Project UID: AVO22P08-SE-D91- (Avon 132kV BB Coupler A, Avon No1
Trfr Bay 132kV Side)
2. Bloedrivier Substation - BLOED22P06-SE-D91 (Bloedrivier No1 Trfr Bay 88 kV Side,
Bloedrivier 88kV BB Coupler A BB1 Side)
3. Impala Substation - IMP22P12-SE-D91 (Impala No6 Trfr Bay 275 kV Side)
4. Mersey Substation - MER22P10-SE-D91 (Mersey No3 Trfr Bay 275 kV Side, Mersey No2
BB 400kV Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV
Side) and
5. Tugela Substation - TUG25P09-SE-D91 (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side,
Tugela No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB
Coupler A).
Making a total of 48 Current Transformers to be replaced.
2. Supporting Clauses
2.1 Scope of the EMPr
NB: This EMPr document only caters for the scope of work contained in it. Any activities outside the
given scope of work will need to be addressed through the correct process (i.e., method statements).
2.1.1 Purpose
This EMPr has been compiled to address the potential environmental impact that might occur during
the execution of the East Grid High Risk IMBA/E CT Replacement Project. This document serves as
the environmental specification to Eskom personnel and Contractors with regards to addressing the
environmental issues identified prior to and during the construction phase. It is the responsibility of
the Project Manager (PM), Contractors and the Environmental Practitioners to ensure compliance
with all the environmental specifications in this document, Environmental Requirements for
Contractors and/or Suppliers as well as the relevant compliance obligations.
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This EMPr should also ensure the sustainable management of the environment whilst replacement
works are undertaken. This EMPr must be viewed as a contract document to which all National
Transmission Company South Africa (NTCSA) personnel and contractors involved should adhere
to.
2.1.2 Applicability
This document shall apply to NTCSA Projects Delivery and Contractors appointed to work on the
East Grid High Risk IMBA/E CT Replacement Project.
2.1.3 Effective date
N/a
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] ISO 14001 Environmental Management System
[3] 240-47172520 (TRMSCAAC Rev.6) - The Standard for the Construction of Overhead
Powerlines
[4] 240-180100134 Environmental Requirements for Contractors and /or Suppliers
These documents are indispensable for the application of this document, i.e., documents to be used
together with this document.
2.2.2 Informative
[5] National Environmental Management Act, 1998 (NEMA) (Act No ), and all
amendments and supplementary listings and/or regulations.
[6] Environment Conservation Act, 1989 (ECA) (No ) and amendments.
[7] National Environmental Management: Waste Act, 2008 (NEMWA, Act ).
[8] National Environmental Management: Biodiversity Act, 2004 (NEM:BA) (Act No. )
and amendments.
[9] National Forest Act, 1998 (NFA) (No ).
[10] National Veld and Forest Fire Act, 1998 (Act No. ).
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[11] Conservation of Agricultural Resources Act, 1983 (CARA) (Act No. ) and
amendments.
[12] National Heritage Resources Act, 1999 (Act ).
[13] National Water Act, 1998 (Act ).
[14] The Occupational Health and Safety Act, 1993 (Act No. ).
[15] The National Fencing Act, 1963 (Act No ) as amended by Act .
[16] The National Environmental Management: Protected Areas Act, 2003 (Act No. ) and
it’s Regulations.
[17] The National Environmental Management: Air Quality Act, 2004 (Act ).
[18] South African National Standard (SANS) 10228 – The identification and classification of
dangerous goods.
[19] Asbestos Abatement Regulations: GNR 1196, 10 November 2020
[20] Requirements for the Safe Processing, Handling, Storage, Disposal and Phase-out of Asbestos
(32-303)
2.3 Definitions
Definition Explanation
Construction work The erection, maintenance, alteration, renovation, repair, demolition or
dismantling of or addition to a building or any similar structure
The installation, erection, dismantling or maintenance of a fixed plant where
such work includes the risk of a person falling
The construction, maintenance, demolition or dismantling of any bridge, dam,
canal, road, railway, runway, sewer or water reticulation system or any similar
civil engineering structure
Contractor The Contractor has overall responsibility for ensuring that all work, activities,
and actions linked to the delivery of the contract, are in line with the
Environmental Management Programme and that Method Statements are
implemented as described
Works The works to be executed in terms of the Contract
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2.4 Abbreviations
Abbreviation Explanation
CEO Contractor Environmental Officer
EMPr Environmental Management Programme
HCS Hazardous Chemical Substance
IAPs Interested an Affected Parties
NEMA National Environmental Management Act,1998 (Act No. )
2.5 Roles and Responsibilities
Function roles and responsibilities
Eskom To ensure that the EMPr for the project is compiled and approved.
Environmental To ensure that all conditions stipulated in the EMPr are met.
Practitioner To conduct audit, monitor or provide assurance before, during and post
construction
Eskom Project Ensure that implementation of EMPr is executed as planned.
Manager/ Site Ensure that conditions in this EMPr are fulfilled before the contractor occupies the
Manager site.
Ensure that Environment is the responsibility of everyone involved on the project.
Promote a culture in which the Environment is the prime concern for all activities
in their own areas and shall never be compromised.
Ensure that all work is carried out in a safe environment which is conducive to
promoting environmental management.
Ensure Environmental responsibility is an integral part of all project management
systems and processes.
Contractor Ensures that all Sub-contractors (if any) working under the Principal Contractor
Environmental abide by the requirements of the EMPr.
Officer (CEO) Be on site throughout the duration of the project and be dedicated to the project.
Ensure all staff are aware of the environmental requirements, conditions, and
constraints with respect to all their activities on site.
Implementing the environmental conditions, guidelines and requirements as
stipulated within the EMPr and Method Statements
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Attend and provide performance status at the project progress and Environmental
site meetings.
Facilitate and undertake corrective actions where non-compliances are registered
within the stipulated timeframes.
Assist the Eskom environmental practitioner in maintaining all the site
documentation.
Prepare site inspection reports and corrective action reports for submission to
Eskom.
Keep a "Site Daily Diary of activities happening on site” to Monitor and ensure that
the receiving environment is suitably safeguarded against the identified potential
impacts, and to ensure that the environmental management requirements are
adequately implemented and adhered to during the execution of the project.
Contractor To provide all necessary supervision during the execution of the project. He/ She
Project Manager/ should be available on site all the time.
Site Manager To appoint a competent Environmental Officer.
To ensure that implementation is conducted in an environmentally acceptable
manner.
To fulfil all obligations as per the agreed contract.
To inform and educate all employees about the environmental risks associated
with the different activities that should be avoided during the construction process
and lessen significant impacts to the environment.
2.6 Process for Monitoring
All documents shall be kept on site and be available for monitoring purposes. Site inspections by an
Environmental Audit Team may require access to this documentation for auditing purposes. The
documentation shall be signed by all parties to ensure that such documents are legal. Regular
monitoring of site works by the CEO is imperative to ensure that all problems encountered are solved
punctually and amicably. When the CEO is not available, the Site Supervisor shall keep abreast of
all activities to ensure no problems arise.
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The following documentation shall be kept on site:
2.7 Related/Supporting Documents
This EMPr shall be read in conjunction with the project technical documents/ specifications that
provide the details of the project scope and/or requirements.
Erct_abim.
number: ERCT_ABIM SE-D87 and,
3. Document Content
3.1 Public Involvement/Participation Process
The potential environmental impacts associated with the proposed project are required to be
considered in compliance with the Environmental Impact Assessment (EIA) Regulations of 2014 (As
amended) published in Government Notice R982 to R985 on, in terms of Chapter 5 of the National
Environmental Management Act, 1998 (Act ) (as amended). The above scope of work
was assessed against the Listing Notices of the EIA Regulations 2014 and the following is noted:
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permits/agreements e.g., water use licenses or heritage permits.
All the required replacement works will be done directly on the existing substation footprint; therefore,
the project would not trigger the EIA listed activities.
3.2 Project Specific Scope of Work and Design
This scope of work to be read in conjunction with drawings Avo22P08-SE-D72, Imp22P12-SE-D72,
Mer22P10-SE-D71, Mer22P10-SE-D72, Tug25P09-SE-D71, and Tug25P09-SE-D72. All
construction is to be carried out in accordance with Eskom’s Safety, Health and Environmental
Specification. All necessary safety procedures must be strictly adhered to.
The replacements are to be carried out under the Scheme ID ERCT_ABIM as follows:
1. Avon Substation – Project UID: AVO22P08-SE-D91- (Avon 132kV BB Coupler A, Avon No1
Trfr Bay 132kV Side)
2. Bloedrivier Substation - BLOED22P06-SE-D91 (Bloedrivier No1 Trfr Bay 88 kV Side,
Bloedrivier 88kV BB Coupler A BB1 Side)
3. Impala Substation - IMP22P12-SE-D91 (Impala No6 Trfr Bay 275 kV Side)
4. Mersey Substation - MER22P10-SE-D91 (Mersey No3 Trfr Bay 275 kV Side, Mersey No2
BB 400kV Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV
Side) and
5. Tugela Substation - TUG25P09-SE-D91 (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side,
Tugela No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB
Coupler A).
The Civil Scope of Work involves the following:
1. Foundations
2. Steelwork
3. Yard stone
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Foundations
Existing foundations to be modified. Remove yard stones and excavate around existing foundations.
Modify the foundations with respect to drawings Avo22P08-SE-D72, Imp22P12-SE-D72, Mer22P10-
SE-D71, Mer22P10-SE-D72, Tug25P09-SE-D71, and Tug25P09-SE-D72, applicable to the
respective foundation.
Steelwork
Steelwork support to remain in place and treated with anti-rust agent if required.
Yard stone
Reinstate yard stone where applicable according to document 240-108982466.
For detailed scope of work, please refer to the East Grid High Risk IMBA/E CT Replacement
Project (Unique Identifier: ERCT_ABIM), East Grid High Risk IMBA/E CT Replacement Project
– Detailed Design Report (Unique Identifier: ERCT_ABIM SE-D87) and other applicable
documents.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Mbongiseni Mdlalose Project Manager
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Table 1: Project Specific Environmental Controls
This section specifies standard mitigation measures to be followed by the parties responsible for environmental management during
the construction of the project.
No. Activity Aspect Impact Management Mitigation Measure Measurable Frequency Responsible
Objective Targets of Action Party
1. Project Tender Non-compliance to Contingencies for The EMPr must be included as part of the Contract records During tender Project
Contract and Issuing/ legal requirements minimising negative tender documentation thereby making it signed stage Manager/ Buyer/
programme Enquiry and non- impacts anticipated part of the enquiry document to make the Environmental
conformance to to occur during the recommendations and constraints, as set Practitioner
Declaration on other requirements construction/ out in this document, enforceable under
Environmental and conditions set refurbishment the general conditions of contract.
Requirements out in the EMPr. phase.
Pro-forma.
The contractor shall acknowledge or
Ensure complete Declaration on Environmental
Project Manager environmental Requirements Pro-forma before
awareness and commencement of the works.
formalise
environmental A copy of this EMPr must be always During responsibilities and available at the works site. The Contractor construction/ CEO implementation. shall ensure that all the personnel on site, refurbishment
sub-contractors and their teams,
suppliers, etc. are familiar with and
understand the specifications contained in
this EMPr.
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2. Method Compilation of Non-compliance Contingencies All activities which require method Approved Before Contractor
Statements Project to legal for minimising statements may only commence once Method commencement
documents requirements and negative the method statements have been Statements and of activities
non-conformance impacts approved by the PM and Eskom relevant
to other anticipated to Environmental Practitioner. documents. As and when
requirements and occur during Where applicable, the contractor shall required
conditions set out the provide job-specific training on an ad hoc
in the EMPr. construction/ basis when workers are engaged in
refurbishment activities, which require Method
phase. Statements.
It must be ensured that Eskom Policies, Contractor
Guidelines and Standards are consulted Training records
to ensure that Method Statements meet
requirements as set out in those
documents.
3. Site demarcation Allocation/ Legal Contingencies The Substation team (i.e., Activities to take Before Contractor
and development demarcation of contravention, and for minimising Environmental Department or Property place within the commencement
site damage to the negative Management Team) shall be consulted demarcated of construction/
environment impacts before site demarcations and area. refurbishment
anticipated to development, including the camp site. activities on site
occur during All conditions contained in this EMPr
the must be adhered to and considered As and when
construction/ when site demarcation and development required
refurbishment takes place.
phase. No activities will be allowed outside the
demarcated area.
4. Environmental Conducting Lack of Environmental All staff should receive environmental Environmental On CEO
Awareness Environmental understanding by training and awareness/ training. impact because commencement
Training Awareness workforce of the awareness of All new staff coming onto site shall of construction/ of construction/
Training responsibilities in construction/ receive environmental refurbishment refurbishment
terms of this EMPr refurbishment awareness/training. activities is activities.
staff contribute minimised Refresher environmental
to minimisation through the Legal awareness/training shall be available as As and when
of the development of contravention, and when required. required
occurrence of effective damage to the
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environment and environmental All staff shall be made aware of the environmental
private property impact to the conditions and controls linked to the awareness
work area. EMPr. training material
All staff are made aware of their and execution of
individual roles and responsibilities in environmental
awareness achieving compliance with the EMPr.
training for all The Contractor shall erect and maintain
staff. information posters at key locations on
site.
Environmental awareness/training
should include as a minimum the
following:
environmental impacts, actual or
potential, related to their work activities.
implemented when carrying out specific
activities.
response procedures.
working near or within sensitive areas.
procedures.
procedures.
awareness undertaken as part of the
EMPr must be available.
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open and/or unattended fires
to have received environmental
awareness training must be available
presented in appropriate languages that
all staff can understand
5. Site Construction of Damage to the Ensure that A site establishment method statement shall be Impact to the When the Contractor
Establishment a site camp environment by environmental provided by the contractor prior to any onsite activity environment project
unnecessary issues are that includes the layout of the construction camp in during site commences
clearing the taken into the form of a plan showing the location of key establishment is
surface/ ground. consideration infrastructure and services (where applicable), minimised and
in the planning including but not limited to offices, vehicle parking the development
and areas, stores, the workshop, stockpile and lay down footprint are Land pollution/
construction of areas, hazardous materials storage areas (including kept to contamination.
site fuels), the batching plant (if one is located at the demarcated
establishment. construction camp), designated access routes, development
Chemical pollution equipment cleaning areas, ablution facilities, waste area.
caused by vehicle and wastewater management;
oils, grease or Location of construction camps must be carefully
solvents considered and approved by the Substation/ Grid
Team and Tx. Projects Delivery to ensure that the
site does not impact on sensitive areas.
Sites should be located where possible on previously
disturbed areas.
The location of the construction camp is selected by
the contractor, NTCSA environmental team and
Project Manager who will consider such aspects as
access to the construction site, access to services
and to materials
The construction camp shall be fenced where
necessary.
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If applicable, the contractor will enter into an
agreement (written) with a landowner for the
establishment of the construction camp
6 Environmental Response to all Land, water Emergency Compile an Emergency Response Plan prior to the All emergency On Contractor/
emergencies types of pollution/ procedures commencement of the proposed project. situations are commencem CEO
environmental contamination. are in place to The Emergency Plan must deal among other things managed in ent
emergencies. enable a rapid with accidents harsh weather conditions, disasters, accordance with
Chemical pollution and effective wildlife interactions, potential spillages and fires in the emergency As and when
caused by vehicle response to all line with relevant legislation. procedures. required
types of oils, grease or All staff shall be made aware of emergency
environmental solvents procedures as part of environmental awareness Rapid and
emergencies. training. effective
The relevant local authority shall be made aware of a response to all
fire as soon as it starts. types of
environmental In the event of emergency necessary mitigation
emergencies. measures to contain the spill or leak shall be
implemented.
7. Hazardous Storage, Chemical, land Prevention of The contractor must provide method statements for No pollution of Daily Site
Chemical handling, use and water pollution of the the “handling & storage of hazardous chemical the environment. Supervisor/
Substances (incl. and disposal of pollution/ environment. substances”, “fire”, and “emergency spills CEO/ SHE
oil & asbestos) hazardous contamination. procedures”. Represent No litigation due
substances Minimise The substances must be confined to specific and to transgression ative
Damage to the chances of secured areas within the contractor’s site, and in a of pollution
environment. transgression way that does not pose a danger of pollution even control Acts.
of the acts during times of high rainfall. These areas must be
controlling imperviously bunded with adequate containment (at No complaints
pollution. least 1.5 times the volume of the fuel) for potential from Interested spills or leaks.
& Affected
Drip trays (minimum of 10cm deep) must be placed Parties (I &
under all vehicles, including plant and equipment that APs).
stand for more than 24 hours. Vehicles suspected of
leaking must not be left unattended, drip trays must
be utilised. Method
statements The surface area of the drip trays will be dependent
on the vehicle and must be large enough to catch any
hydrocarbons that may leak from the vehicle/plant
while stationery.
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All spilled hazardous substances must be contained
in impermeable containers for removal to a licensed
hazardous waste management facility/ site, (this
includes contaminated soils, and drenched spill kit
material).
Safety Data Sheets (SDS) must be prepared for all
hazardous substances on site and supplied by the
supplier where relevant. SDS’s must be updated as
required.
Containers must be clearly marked to indicate
contents, quantities, and safety requirements.
Materials such as fuel, oil, paint, herbicide, and
insecticides must be sealed and stored in bunded
areas or under lock and key, as appropriate, in well-
ventilated areas.
All employees working with HCS must be trained in
the safe use of the substance and according to the
safety data sheet.
No smoking must be allowed within the vicinity of the
hazardous storage areas.
Adequate fire-fighting equipment must be made
available at all hazardous storage area.
An appropriate number of spill kits must be available
and must be in all areas where activities are being
undertaken.
Should there be asbestos on site during the project,
the contractor must report to Eskom representative
The asbestos policies and procedures must always
be adhered to.
Method Statement to be developed, which will
provide the details of how the removal of asbestos
will be executed.
Asbestos to be disposed in terms of SABS 0228
and SABS 0229 standards and specification.
All asbestos disposals to be done by an accredited
waste management service provider.
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8. Eating Area Management of Incorrect handling Control The Contractor shall, in conjunction with the Eskom No visual sign of Daily Contractor
eating areas and management potential influx Environmental Practitioner or PM designate vermin and flies.
of waste. of vermin and restricted eating areas for eating during normal
flies. working hours. No complaints
Littering of waste. Neat Adequate closed refuse bins must be provided and from I & AP’s.
workplace and cleaned daily.
hygienic Litter (even if originating outside the camp) and
environment. concrete bags etc. must be picked up daily and put
into suitably closed bins.
9. Waste Handling and Inappropriate To avoid, All measures regarding waste management shall be Solid waste Daily Contractor
Management management of storing, handling manage and undertaken using an integrated waste management management is
waste and unsafe disposal mitigate approach. undertaken in
of at a potential Sufficient, covered waste collection bins (scavenger accordance with
unrecognised/ impacts to the and weatherproof) shall be provided. relevant national
unregistered waste environment and provincial A suitably positioned and clearly demarcated waste
facility. caused by the legislation and collection site shall be identified and provided.
incorrect local by-laws.
The waste collection site shall be maintained in a storage,
clean and orderly fashion. handling and
disposal of Waste shall be segregated into separate bins and
general and clearly marked for each waste type.
hazardous Staff shall be trained in waste segregation.
solid waste. Recycling of waste types shall be maximised.
Bins shall be emptied regularly.
General waste shall be disposed of at recognised
and registered waste disposal sites/ recycling
company.
Hazardous waste shall be disposed of at a registered
waste disposal site.
Certificates of disposal for general, hazardous, and
recycled waste shall be maintained.
Under no circumstances shall any waste be disposed
of, burned, or buried on site.
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10 Sanitation Management of Risk of diseases An abundant Mobile chemical toilets shall be made available No pollution or Daily Contractor
. ablution facilities and contamination/ supply of onsite if no other ablution facilities are available. disease arises
pollution to the suitably Ablution facilities and or mobile toilets shall be always on-site because
environment. located clean used and no indiscriminate use of the veld for the of sanitation
and well- purposes of ablutions shall be permitted under any facilities or lack
maintained circumstances. thereof.
toilet facilities Ablution facilities shall be located within 100 m of any
are available workplace and shall be numerous enough to
to all staff to accommodate the workforce (minimum requirement
minimise the of 1:15 workers on site).
risk of disease
Where mobile chemical toilets are required, the and impact to
following shall be ensured: the
environment. a) Toilets are located no closer than 100 m to any
watercourse or water body.
b) Toilets are secured to the ground to prevent
them from toppling due to wind or any other cause.
c) No spillage occurs when the toilets are cleaned
or emptied, and the contents are managed in
accordance with the EMPr.
d) Toilets have an external closing mechanism
and are closed and secured from the outside when
not in use to prevent toilet paper from being blown
out.
e) Toilets are emptied before long weekends and
workers holidays and shall be locked after working
hours.
f) Toilets are serviced regularly, and a copy of the
waste disposal certificates shall be maintained.
11 Dust Management of Generation of dust To reduce dust Take all reasonable measures to minimise the Minimal Daily Contractor
. Management dust emission emissions. emissions generation of dust because of construction. occurrence of
during Removal of vegetation shall be avoided until such dust due the
construction time as soil stripping is required and similarly adherence of
activities. exposed surfaces shall be re-vegetated or stabilised EMPr
as soon as is practically possible. requirements.
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Excavation, handling and transport of erodible
materials shall be avoided under high wind conditions
or when a visible dust plume is present.
During high wind conditions, the responsible person
will evaluate the situation and make
recommendations as to whether dust-damping
measures are adequate, or whether working will
cease altogether until the wind speed drops to an
acceptable level.
Where possible, soil stockpiles shall be in sheltered
areas where they are not exposed to the erosive
effects of the wind. Where erosion of stockpiles
becomes a problem, erosion control measures shall
be implemented at the discretion of the responsible
person.
12 Noise Management of Unnecessary high To prevent All construction vehicles must be in a good working Noise Daily Contractor
. Management noise levels noise levels unnecessary order to reduce possible noise pollution. management is
noise to the Noise reduction is essential, and Contractors shall undertaken in
environment endeavour to limit unnecessary noise, especially loud accordance with
by ensuring talking, shouting or whistling, radios, sirens or SANS 10103
that noise from hooters, motor revving, etc. The use of silent and
construction compressors is a specific requirement. requirements of
activity is the EMPr. Noisy activities shall take place only during normal
mitigated working hours.
The surrounding Eskom management and
landowners must be informed in writing within 24 No complaints
hours prior to any planned activities that will be from
unusually noisy or any other activities that could surrounding
reasonably have an impact on the adjacent sites. landowners.
These activities could include, but are not limited to,
blasting, piling, use of pneumatic jackhammers and
compressors.
13 Water Stormwater and Pollution and To avoid, Appropriate pollution control facilities necessary to Wastewater Daily
. Management wastewater contamination of the manage and prevent discharge of water containing polluting management is
management watercourse mitigate matter or visible suspended materials into undertaken in
environment and or potential watercourses or water bodies shall be designed and accordance with
estuary impacts to the implemented. relevant national
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environment All watercourses must be protected from direct or and provincial
caused by indirect spills of pollutants such as solid waste, legislation and
wastewater sewage, cement, oils, fuels, chemicals, aggregate local by-laws.
discharge tailings, wash and contaminated water or organic
during material resulting from the Contractor’s activities.
construction. In the event of a spill, prompt action must be taken to
clear the polluted or affected areas.
There must not be any impact on the long-term
morphological dynamics of watercourses or
estuaries.
When working in or near any watercourse or estuary,
the following environmental controls and
consideration must be taken:
a) Water levels during the period of construction.
No altering of the bed, banks, course or
characteristics of a watercourse
b) During the execution of the works, appropriate
measures to prevent pollution and contamination of
the riparian environment must be implemented e.g.,
including ensuring that construction equipment is well
maintained.
c) Where earthwork is being undertaken in close
proximity to any watercourse, slopes must be
stabilised using suitable materials, i.e., sandbags or
geotextile fabric, to prevent sand and rock from
entering the channel; and
d) Appropriate rehabilitation and re-vegetation
measures for the watercourse banks must be
implemented timeously. In this regard, the banks
should be appropriately and incrementally stabilised
as soon as development allows.
14 Dismantling Storing and Damage to the Impact to the All old equipment removed during the project All assets and When Contractor
. of old handling of old environment environment must be stored in such a way as to prevent scrap material to dismantling
equipment equipment to be pollution of the environment. be disposed of takes place
minimised Oil containing equipment must be stored to accordingly. Chemical
during the prevent leaking or be stored on drip trays. Pollution/
dismantling,
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contamination storage, and All scrap steel must be stacked neatly, and any
(i.e., release of oil) disposal of disused and broken insulators must be stored in
old containers.
equipment Oil to be drained /decanted shall be contained in Improper disposal
commissioni of the equipment such a way that it does not leak to the ground.
ng. Once material has been scrapped and the
contract has been placed for removal, the
disposal Contractor must ensure that any
equipment containing pollution causing
substances is dismantled and transported in
such a way as to prevent spillage and pollution of
the environment.
The Contractor must also be equipped to contain
and clean up any pollution causing spills.
Disposal of unusable material must be at a
registered waste disposal site and a certificate of
safe disposal must be obtained.
Asset disposal team shall be contacted to see if
there are any material that may not need to be
disposed immediately.
15 Workshop, Management of Damage to the The control Where possible and practical all maintenance of Soil, surface Daily Contractor
. equipment workshop and environment operation, vehicles and equipment must take place in the water and
maintenance storage area maintenance workshop area. groundwater
and storage (If and storage of During servicing of vehicles or equipment, especially contamination Chemical Pollution/
applicable) equipment where emergency repairs are affected outside the are prevented contamination
prevents soil, workshop area, a suitable drip tray must be used to as due to
surface water prevent spills onto the soil. adherence of
and EMPr Leaking equipment must be repaired immediately or
groundwater requirements. be removed from site to facilitate repair.
contamination.
Workshop areas must be monitored for oil and fuel
spills and such spills.
Appropriately sized spill kit kept on site relevant to the
scale of the activity taking place shall be available.
The responsible operator of equipment must have
the required training to make use of the spill kit in
emergency situations.
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The workshop area shall have a bunded concrete
slab that is sloped to facilitate runoff into a collection
sump or suitable oil / water separator where
maintenance work on vehicles and equipment can be
performed.
16 Heritage Heritage Destruction of the Limit the In terms of the National Heritage Act, 1999 (Act No. No destruction Daily Contractor
. Resources Resources heritage resources destruction of ), construction personnel must be alert and of or damage to
Management Management the country’s must inform the local authorities should they come known
(If applicable) heritage across any findings of heritage resources within 24 archaeological
resources. hours if the area has been removed. sites.
Should any archaeological artefacts be exposed
The during construction activities, work on the area where
preservation the artefacts were found shall cease immediately and
and the South African Heritage Resources Agency shall
appropriate be notified within 24 hours.
management Under no circumstances shall archaeological
of new artefacts be removed, destroyed, or interfered.
archaeological Any archaeological sites exposed during
finds should construction activities must not be disturbed prior to
these be authorisation by the South African Heritage
discovered Resources Agency or the appropriate provincial
during heritage resource agency.
construction. No building, structure or fitting on the site older than
60 years shall be removed or demolished without the
appropriate license from SAHRA.
Identify, demarcate and prevent impact to all known
sensitive heritage features on site.
17 Access Roads Management and Damage to the Minimise loss Existing roads and services within the Substation No erosion on Daily Contractor
. maintenance of environment of topsoil and and/ or servitude must be utilised as far as possible. access roads
access roads through the enhancement No unauthorised access is permitted. after completion
unplanned and of erosion. of construction/ Any damage or degradation will be investigated,
unrestricted refurbishment and fines issued, the affected areas must be
movement of works. Minimise immediately rehabilitated.
vehicles on site fauna and flora No driving off from the marked roads is permitted
displacement and designated parking areas must be identified No loss of
by destruction and demarcated with applicable signage. topsoil due to
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of natural Maximum use of both existing servitudes and runoff water on
habitats. existing roads must be made to minimize further access roads.
disturbance through the development of new roads.
18 Fauna/Animal Fauna/Animal Disturbance to Minimise Focus on animals such as snakes and other reptiles No measurable Daily Contractor
. Management Management fauna disturbance to that often generate fear by telling the labour force or visible signs
animals. how to move safely away and to whom they report of habitat
the sighting of such animals. destruction.
Minimise The labour force should also be informed where
interruption of snakes most often hide so that they can be vigilant
breeding when lifting stones etc.
patterns of Employees must be trained on how to deal with
birds. fauna species as intentional killing will not be
tolerated as well as not to disturb wildlife within the
working area precinct. Minimise
destruction of
habitat,
19 Flora/ Maintenance and Damage to Minimal Protected or endangered species may occur on or The footprint As and when Contractor
Vegetation management of protected or disturbance to near the development site. Special care should be has not required.
Management vegetation endangered species vegetation taken not to damage such species. exceeded the
(if applicable) where such The contractor must rehabilitate the construction agreed On
vegetation camp and any other disturbed areas once boundaries. completion
does not construction/ refurbishment activities have of the project
interfere with terminated. Compacted areas will be ripped and All damaged construction
construction/ mulched to ensure recovery of the natural areas activities.
refurbishment vegetation cover. successfully
in terms of Once construction/ refurbishment is complete, rehabilitated.
approvals from rehabilitation of un-built areas must be undertaken
the relevant to restore the aesthetic & ecological value of the
authority. area.
Active re-vegetation must take place with
indigenous vegetation and as prescribed by the
client and/or property owner.
20 Fire Management of Spread of To minimise Designate smoking areas where the fire hazard could Fire prevention Throughout Contractor
. Management fires uncontrolled/ the risk of fire be regarded as insignificant. measures are the
unattended fires during Educate workers on the dangers of open and/or carried out in construction/
construction. unattended fires. accordance with
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No open fires shall be allowed on site under any the National refurbishmen
circumstances. Veld and Forest t phase
Firefighting equipment shall be available on vehicles Fire Act, 101 of
located on site. 1998. When
Contact numbers for the Fire Prevention Agency necessary
(FPA) and emergency services must be Emergency
communicated in environmental awareness training Preparedness
and displayed at a central location on site. and Response
Plan.
21 Installation of Storage, Improper Impact to the Management of dust shall be conducted in Impact to the Daily Contractor
. Equipment installation, and installation, handling environment to be accordance with Dust management section. environment is
handling of and storage minimised during Management of equipment used for installation minimised
equipment the installation of shall be conducted in accordance Workshop through
equipment. equipment maintenance and storage section. adherence to
EMPr Management hazardous substances and any
requirements. associated spills shall be conducted in accordance
with Hazardous substances section.
22 Rehabilitation Rehabilitation of Failure to Areas disturbed All areas disturbed by construction/ refurbishment Landscaping On Contractor
. (if applicable) the construction rehabilitate during activities shall be subject to landscaping and and completion
site disturbed areas. construction/ rehabilitation. rehabilitation of
refurbishment are Where new access roads have crossed are construction/
returned to a state undertaken in refurbishmen Improper/ cultivated farmlands, that lands must be
that approximates accordance t inadequate rehabilitated by ripping.
the state which with the
rehabilitation. Indigenous species must be used for with species they were before approved
and/grasses to where it compliments or During disruption. rehabilitation
Incorrect use of approximates the original condition. plan/ rehabilitation phase
rehabilitation Where required, re-vegetation including hydro- specification.
techniques. seeding can be enhanced using a vegetation seed
mixture as described below. A mixture of seed can
Areas be used provided the mixture is carefully selected
disturbed to ensure the following:
during the
a) Annual and perennial plants are chosen. development
b) Pioneer species are included. phase are
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c) Species chosen must be indigenous to the area returned to a
with the seeds used coming from the area. state that
d) Root systems must have a binding effect on the approximates
the original soil.
condition. e) The final product must not cause an ecological
imbalance in the area.
23 Prevention of Health and Spread of diseases Prevent litigation The Contractor shall take all the necessary No complaints Daily Eskom and
Disease wellness of the due to infestation precautions against the spreading of disease, from Contractor
workforce of livestock/ especially under livestock/ game. Stakeholders/ As and when
game. The workforce shall also be sensitised to the IAP. required
effects of sexually transmitted diseases, especially
Hiv aids.
The Contractor must ensure that information
posters on AIDS are displayed in the Contractor
Camp area.
Information and education relating to sexually
transmitted diseases to be made available to both
construction workers and local community, where
applicable.
Medical support must be made available. Provide
access to Voluntary HIV Testing and Counselling
Services.
24 Social Servitudes Access to the Ensure that By conducting risk assessments related to access No Legal Duration of Project
interaction through crop fields substation may be identified access prior to the start of projects. Contravention the project Manager /
/ farm areas affected should road has minimal To obtain written consent from property owner, s / lawsuits / Contractor
there be any dust generation. stipulating any specific requirements from the claims
incidents like dust property owner.
generation, All farm gates Avoid interaction with landowners’ activities.
disturbances of shall be kept and No fires to be made anywhere. livestock. closed as they are Use existing access roads.
found.
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Eskom is committed to creating and sustaining a Zero Harm culture and standard of safety, health,
the environment, and quality (SHEQ). Zero Harm means ensuring that the Eskom operational
activities do not inflict harm on Eskom’s assets, its employees, contractors, and members of the
public affected by its operations, and the environment in terms of compliance obligations. All
procurement has some level of impact on the environment that needs to be minimised to ensure
sustainable procurement practices. Most environmental impacts occur before goods, works or
services are procured, for example, resource extraction, design development, manufacturing,
transportation and storage, etc. Environment is an integral part of Eskom sustainable procurement
strategy.
This standard sets the minimum criteria for assessing supplier environmental conformity, based on
standards, procedures, policies, and compliance obligations with which Transmission suppliers need
to comply. It specifies a pre-determined set of environmental criteria to evaluate and monitor
potential and contracted Transmission suppliers. The objective is to ensure a common
understanding and consistent implementation of environmental requirements for procurement of
assets, goods, and services.
2. Supporting Clauses
2.1 Scope
The standard outlines the key responsibilities of Procurement Practitioner, Contractor/Supplier,
Clients, Environmental Practitioner and Contract or Project managers (contract custodians). It also
provides the minimum environmental requirements to be addressed during:
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a) Design phase.
b) Tender enquiry, evaluation, and contract award.
c) Supplier registration on the Transmission vendor data base.
d) Site access /site mobilization.
e) Monitoring of performance during the contract execution period.
f) Contract completion, close out, and post-contract review and
g) Instances and criteria where works or services under a contract can be stopped, suspended or
termination of contracts.
2.1.1 Purpose
The purpose of this standard is to ensure that Suppliers, Contractors, and Sub-Contractors
contracted to Transmission have established an Environmental Management System for goods,
works, or services they provide.
2.1.2 Applicability
This document shall apply throughout Transmission including Suppliers, Service providers,
Contractors, and Sub-Contractors.
2.1.3 Effective date
This standard shall be effective from the date of the signature.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-1034 Eskom Procurement and Supply Chain Management Procedure.
[2] 32-196 Eskom Disciplinary Code Standard.
[3] Project Specific Environmental Management Programmes/Environmental Management Plan.
[4] Project Specific Permits and Licenses (Construction stage).
[5] 240-43921804 Environmental Tender Evaluation Template.
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[6] 240-151560800 Environmental Evaluation-Commencement of work.
[7] 240-180100148 Pre-construction Access Agreement Form.
[8] 240-110600836 Contractor Environmental Requirements Proforma.
2.2.2 Informative
[9] National Environmental Management Act No
[10] ISO 14001: Environmental Management Systems
[11] National Environmental Management: Waste Act (Act )
[12] Environmental Impact Assessment Regulation (2014)
[13] National Water Act (Act )
[14] National Environmental Management: Air Quality Act (Act )
[15] National Environmental Management: Biodiversity Act (Act )
[16] National Environmental Management: Protected Areas Act (Act )
[17] National Heritage Resources Act (Act )
[18] National Veld and Forest Fire Act (Act )
[19] 240-82410629 Environmental Management Strategy
[20] 240-81146134 Implementing SHEQ as Objective Criteria Position Paper
2.3 Definitions
Definition Explanation
Environmental Any change to the environment, whether adverse or beneficial, wholly, or
Impact partially resulting from an organisation’s environmental aspects.
Environmental Authorisation obtained from a competent authority responsible for
Authorisation authorising listed activities in terms of the National Environmental
Management Act No .
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Environmental It is a programme/plan of action for achieving organisational objectives
Management relating to the mitigation of environmental impacts of its activities, products,
Programme and services.
Environmental A programme for achieving organisational objectives and targets relating to
Management Plan mitigation of the environmental impacts of an organisation’s activities,
products, and services.
Project Means an activity or a group of activities that has a defined start and end
date, a defined scope, and as defined sum of money allocated to complete
the activities.
Project Life Cycle The project life cycle is a step-by-step framework of best practices used to
manage a project from its beginning to its end. It provides Project Managers
a structured way to create, execute, and finish a project.
Environmental file Means a permanent record containing information about the Environmental
management system during construction and all information relating to the
post-construction phase after the handover to the client, so that the client
can maintain the works in a healthy and safe way.
Method Statement Means a written document detailing the key environmental activities to
reduce the hazards identified in any risk assessment. In the case of internal
work, it includes procedures, safe work procedures, and work standards.
Environmental The measurable results of an organization's management of its
Performance environmental aspects.
Organisation A company, corporation, firm, enterprise, authority or institution, or part or
combination thereof, whether incorporated or not, public or private, that has
its own functions and administration.
Note: For organisations with more than one operating unit, a single
operating unit may be defined
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Environmental authorisation obtained from a competent authority responsible for
Authorisation authorising listed activities in terms of the National Environmental
Management Act, 1998 (Act No.) Environmental Impact
Assessment Regulations (2014).
Contractor/Supplier Organisation or person that provides a product or service.
Organisation Example: Producers, distributor, retailer or vendor of a product, or provider
of a service or information.
Note 1: A supplier can be internal or external to the organisation.
Note 2: In a contractual situation, a supplier is sometimes called
“contractor”.
Document Controlled disclosure to external parties (either enforced by law or
Controlled discretionary).
Disclosure
Environmental Is a system which integrates policy, procedures, and processes for training
Management of personnel, monitoring, summarizing, and reporting of specialized
System environmental performance information to internal and external
stakeholders of an organisation.
2.4 Abbreviations
Abbreviation Explanation
EA Environmental Authorisation
ECO Environmental Control Officer
EMPr Environmental Management Programme
EMP Environmental Management Plan
EMS Environmental Management System
ISO International Organisation for Standardization
SDS Safety Data Sheet
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Abbreviation Explanation
TDP Transmission Projects Delivery
SHE Safety Health and Environmental
SHEQ Safety Health Environment and Quality
P&SCM Procurement and Supply Chain Management
SHERQS Safety Health Environment Risk Quality & Security
2.5 Roles and Responsibilities
Procurement Practitioner shall:
Environmental Practitioners for the preparation of the relevant environmental requirements
for the enquiry.
the appropriate environmental practitioners prior to the release of tender documents.
input into the relevant meetings or forums, processes, and reports that lead to the awarding
of the contract (e.g., supplier evaluation, squad check meetings, contracting strategies,
negotiations, clarification meetings, tender evaluations and evaluation report compilations,
contract award, briefing meetings).
Environmental Practitioner to ensure that all applicable rules and requirements are
referenced in this form for Tenderers to acknowledge and comply with and ensure that its
completed and included in their tender.
Business Unit Manager shall be responsible for:
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The Environmental Practitioner shall:
lead to the awarding of the contract.
requirements together with members of the cross functional team for each tender/enquiry
and shall ensure that these requirements are handed over to commercial representative
for inclusion in the tender/enquiry.
work and environmental risk assessment conducted for the contract.
are submitted with the tender returnables.
execution and post-contract review and assessment and must also ensure that all reports
are provided to contracts management.
interventions taken and provide the report to the contract custodian and submit to
contracts management.
technical evaluation criteria for the contract.
The Contract Custodian (Contract Executor) shall:
environmental aspects and other relevant procedures and documents are developed in
conjunction with the Environmental Practitioner and provided with the tender package.
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environmental obligations during contract execution, environmental intervention or
standoff, post contract review, supplier reconsideration are adequately addressed,
recorded, and submitted to contracts management for record and future references.
impractical to comply with and suggested recommendations shall be submitted in writing
to contract management where it is impractical to implement and /or comply with
environmental requirements as set out in this standard.
results of such assessment are recorded, documented, and kept.
of the Bills of Quantities in the contract.
Supplier /Service Provider:
documentation for evaluation.
Practitioners during the tender clarification meeting to fully comply with the requirements
of this standard. Such support, guidance and advise shall be levelled in writing with the
Eskom Representative whose details are in the tender document. Direct communication
between tenderers and Environmental Practitioners shall not be allowed. .
Transmission environmental requirements always when contracted with Transmission
Business Units.
related to the works, services or goods tendered for.
site requirements, and it is the responsibility of the Supplier to ensure that these
requirements are met before work can commence.
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2.6 Process for Monitoring
Compliance to this standard will be monitored during tender evaluations, periodic inspections and
audits on the works, goods or services rendered. The procedure / process shall include documenting
information to monitor performance, applicable operational controls (method statements) and
conformity with the Transmission EMPr/EMP and/or the EA.
environmental management procedures, and/or any inspection authority acting on
supplier’s behalf, to make available all information at its disposal certificates for review
by Transmission or its appointed inspection agency.
shall be made available to Transmission business units. These shall not be limited to:
o A procedure for Monitoring, Measurement, Analysis and Evaluation of
The effective management of environmental incidents is required to achieve Eskom’s value of Zero
Harm (the prevention of harm to people and the environment brought about through visible and felt
leadership, including the implementation of effective controls and practices) and Eskom’s Safety,
Health, Environment and Quality (SHEQ) Policy (32-727) principles that environmental incidents
are preventable. This procedure sets out the way in which Eskom approaches environmental
incident management.
The aims and objectives of incident management are as follows:
a) Reduce risk and prevent any recurrence of incidents.
b) Ensure that incidents are managed timeously and effectively.
c) Ensure that incidents are classified and recorded accurately.
d) Ensure prompt and appropriate investigation.
e) Share incident information for continual improvement.
f) Report to external and internal stakeholders, as appropriate.
g) Promote the analysis of trends, and review practices accordingly.
Incident management is not a mechanism for assigning blame or monitoring staff performance but
rather a way of identifying root causes of incidents and addressing opportunities for incident
prevention and improvement in practices to reduce environmental impacts, risks, and achieve our
environmental compliance obligations.
2. Supporting clauses
2.1 Scope
2.1.1 Purpose
This document describes the high-level intention and requirements for the effective management of
environmental incidents that occur while conducting Eskom’s business that result in an unplanned
event that has caused or that could, or does, result in a negative environmental impact. This
procedure excludes emergency situations as specified in Section 30A of the National
Environmental Management Act (NEMA). However, guidance in terms of identifying an emergency
situation and the reporting thereof is provided in Appendix D. In addition to the requirements set
out in this document, all incidents must be assessed and reported according to the requirements of
or environmental approvals/permits/licences and applicable legislation such as the NEMA, the
National Water Act (NWA), and the Public Finance Management Act (PFMA), as this is not
covered as a requirement within the scope of this document.
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2.1.2 Applicability
This document shall apply throughout Eskom Holdings SOC Ltd divisions, subsidiaries, and
entities in which Eskom has a controlling interest or influence.
2.1.3 Effective date
This revision of the document is applicable from 1 April 2022.
2.2 Normative/Informative references
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] 32-727: Eskom, Safety, Health, Environment, and Quality Policy
[2] 240-51122806: Process Control Manual (PCM) for Incident Management
[3] 240-81320273: Process Control Manual (PCM) for Perform Incident Investigation
[4] National Water Act
[5] National Environmental Management Act
[6] National Environmental Management: Air Quality Act
[7] Eskom Environmental Reporting Procedure 32-249
[8] Environmental Incident Classification Committee Terms of Reference
2.2.2 Informative
[9] ISO 14001 Environmental Management System Standard – requirements with guidance for
use
[10] 32-123: Eskom Emergency Planning Procedure
[11] 32-256: Emergency Response Procedure – Communications
[12] 240-131863738: Eskom Emergency Response Procedure
[13] 240-52599304: Process Control Manual (PCM) for Environmental Management
[14] ISO 9001 Quality Management Systems
[15] National Environmental Management: Biodiversity Act
[16] National Forests Act
[17] National Environmental Management: Waste Act
[18] Heritage Resources Act
The list of legislation is not exhaustive and/or not limited to those listed above.
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2.3 Definitions
2.3.1 Ash spillage: The spillage of ash (residue remaining from the burning of coal) or water-
containing ash, whether it is in its dry form or in the form of a slurry, from any ashing activity
on site that is released into the environment (including land or water, but excluding
atmospheric and fugitive emission), which has caused or could or does result in an
environmental impact.
2.3.2 Breach: The non-compliance with requirements of environmental legislation (including
provincial legislation and district/municipal bylaws), authorisations, permits, and licences.
Note: The total number of breaches reported includes environmental legal contravention
incidents (as defined in this document) and administrative non-compliances (as established
through reviews or audits, etc.).
2.3.3 Classification: A process of determining, through applying a set of criteria, whether the
incident is an environmental legal contravention incident, an environmental legal
contravention incident as a result of a significant failure of business systems (FBS), or an
environmental event.
2.3.4 Corrective actions: Actions identified to correct and/or prevent the reoccurrence of an
incident.
2.3.5 Environment: Surroundings in which an organisation operates, including air, water, land,
natural resources, flora, fauna, humans, and their interrelationships (ISO 14001). Note:
Occupational health and safety incidents are managed through the Occupational Health and
Safety Incident Management Procedure (32-95).
2.3.6 Environmental incident: An unplanned event or occurrence that has caused, that could or
does result in a negative environmental impact.
2.3.6.1 Environmental event: All incidents that are not classified as an environmental legal
contravention incident and/or an environmental legal contravention incident as a result of a
significant failure of business systems (FBS) when the classification criteria are applied.
2.3.6.2 Environmental legal contravention incident: An incident where a provision of
environmental legislation (national, provincial, or local) and/or a condition of an
environmental approval (for example, environmental authorisation, water use licence,
waste licence, licence in terms of the National Forests Act) or any other legal document
issued in terms of environmental legislation is contravened. (An environmental legal
contravention incident is considered a breach in terms of compliance reporting).
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Note: Environmental legislation refers to legislation or legal requirements that has/have, or
potentially has/have, an impact on activities interacting with the physical environment as
defined in NEMA, including, but not limited to, events that result in either air pollution,
sterilising the soil, or destroying rare, endangered, or protected fauna or flora (as set out in
the NEMA: Biodiversity Act or provincial environmental ordinances) or result in making any
water resource unfit for its original purpose, such as domestic, agricultural, or industrial use,
or reduce the water quality to such a state that human intervention is required to restore it to
its original quality.
2.3.6.3 Environmental legal contravention incident as a result of a significant failure of
business systems (FBS): Specific cases of environmental legal contravention incidents
that are considered to be of very high significance in terms of its impact on the
environment and/or Eskom in that they have a material business impact and illustrate a
significant failure of business systems. In the light of the above principles, they are
identified in terms of the criteria below. If any one of the criteria specified in Appendix C or
the principle defined above is relevant to a specific contravention of environmental
legislation, then that environmental legal contravention incident is a potential
“environmental legal contravention incident as a result of FBS” (previously OHD).
2.3.7 Environmental impact: Change to the environment, whether adverse or beneficial, wholly
or partially resulting from an organisation’s environmental aspects (ISO 14001).
2.3.8 Hydrocarbon spill: The release of liquid petroleum hydrocarbon (oil, diesel, jet fuel, etc.)
spillage into the environment (includes soil and water), which has caused, which could or
does result in environmental damage and/or pollution, and/or degradation.
2.3.9 Incident: An unplanned happening or occurrence – (a): an occurrence of an action or
situation that is a separate unit of experience. (b): an accompanying minor occurrence or
condition: (c) an action likely to lead to grave consequences (harm to environment, people,
property, or processes).
2.3.10 NEMA Section 30 incidents: An unexpected, sudden and uncontrolled release of a
hazardous substance, including from a major emission, fire or explosion, that causes, has
caused or may cause significant harm to the environment, human life or property.
2.3.11 NWA Section 20 incident: Includes any incident or accident in which a substance:
a) pollutes, or has the potential to pollute, a water resource; or
b) has, or is likely to have, a detrimental effect on a water resource.
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2.3.12 Repeat Environmental incident: Any environmental incident that occurred within 12
months of the previous environmental incident, occurred within the same OU/BU, is related
to the same legislation and/or licence, has the same causes and the corrective and
preventive actions identified but not implemented or that were implemented, but were not
effective and failed. Note: This definition must be applied in conjunction with the definition of
a FBS and the duty of care principle for repeat environmental legal contravention incidents.
(Appendix a provides a guidance).
2.3.13 Wildlife: Refers to birds, game, non-domesticated animals, vegetation, and marine and
freshwater species, with special focus on protected species.
Note 1: This definition is only applicable to the incident management procedure to enable
practitioners to categorise biodiversity incidents into wildlife or vegetation types. Domestic animal
incidents and animal encounters/interactions that do not meet the definition of an environmental
incident such as snake encounters must be dealt with either through the OU/BU Environmental
Management System (EMS) or dealt with as safety or property damage incidents and will not be
covered in this procedure. However, killing a snake, killing a domestic or non-domesticated animal
becomes an environmental incident.
2.3.13.1 Non-domesticated animals: any animal, reptile, or fowl which is not naturally tame or
gentle, but is of a wild nature or disposition, and which, because of its size, vicious nature,
or other characteristics would constitute a danger to human life (encountered at minimum,
when falling into construction foundations, stepping on surveying pegs, stuck in between
the tower steel members).
2.3.13.2 Domestic animals: one that is sufficiently tame to live with a family, such as a dog or cat, or
one that can be used to contribute to a family's support, such as a cow, chicken, or horse. When
something is domesticated, it is converted to domestic use, as in the case of a wild animal that is
tamed.
2.3.13.3 Encounter: An encounter is seen when one is unexpectedly faced with or experience
(something hostile or difficult). which puts a threat to human health – e.g., snake, robbers,
bees, dangerous animals, accident, an incident.
2.3.13.4 Interaction: An interaction is when both/involved parties play a role to have an effect on
each other – be involved directly both negatively or positively.
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2.4 Abbreviations
Abbreviation Explanation
AEL atmospheric emission licence
CIR central incident register
Corporate EM Corporate Environmental Management Business Unit
DFFE Department of Forestry, Fisheries and the Environment
EICC Environmental Incident Classification Committee
EMS Environmental Management System
ESC Environmental Steering Committee
Eskom Eskom Holdings SOC Limited
EWT Endangered Wildlife Trust
FBS A legal contravention incident as a result of significant failure of business systems
(previously named OHD)
INO initial notification of occurrence
LC environmental legal contravention incident
NEMA National Environmental Management Act
NEM:BA National Environmental Management: Biodiversity Act
NEM:PAA National Environmental Management: Protected Areas Act
NEM:AQA National Environmental Management: Air Quality Act
NWA National Water Act
OU/BU operating unit/business unit
PCM process control manual
SAP Systems, Applications, and Products in Data Processing
SAP EH&S SAP Environmental Health and Safety (IT system)
SHEQ Safety, Health, Environment and Quality
S Section of applicable legislation
SOC state-owned company
2.5 Roles and responsibilities
Eskom divisions and its subsidiaries shall take all reasonably practicable steps to prevent all
incidents that could or do result in an environmental impact.
The responsible managers (asset owners and environmental licence holders) shall be responsible
for implementing, communicating, and monitoring the implementation of this procedure. The
responsible manager must ensure that consequences of non-compliance to this procedure are
communicated to all staff and that staff understands the environmental duty of care.
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2.6 Process for monitoring
Compliance with the requirements of this procedure shall be audited or monitored according to the
audit/review process. The operating unit/business unit (OU/BU) is responsible for its own
monitoring known as level one assurance reviews and/or self-assessments. All other assurance
providers will monitor compliance with this procedure according to agreed assurance plans.
2.7 Related/Supporting documents
For the following types of incidents, refer to the following documents for additional process
clarification.
Environmental Supporting document
incident type
All incident types Environmental Incident Management Procedure – 240-133087117.
Ash spills Position Paper on Ash Spillages – Document Number ENV16 – L009.
AEL NEMA S30 1. AEL incidents: Initial report in terms of NEMA Section 30 – Document
Number 240-7667761.
2. Atmospheric Emission Licence Practice Note – ENV20-R103 Rev 3.
(Including Emissions Monitoring and Reporting Instruction Note).
NEMA Section 30 1. NEMA Section 30 (Control of Incidents) Report Template – can be
incidents obtained from the DFFE website
https://www.environment.gov.za/documents/forms#legal_authorisations
(search emergency incident report).
2. DFFE guidelines on the administration of incidents (as described in
Section 30 of the National Environmental Management Act )
Supported by the decision note and/or position paper on incident
management requirements – ENV19 – L164.
Wildlife incidents Wildlife Interaction and Management Standard 32-829.
Protected tree 1. Emergency tree cutting: Government Gazette No. 773 Issued by the
cutting Department of Water Affairs – 24 August 2007. Exemptions in terms of
Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ), as amended.
2. Briefing Report: Guidelines for protected tree cutting applications – dated
12 April 2013.
Hydrocarbon spills Spill Assessment Table – Document Number 240-47176039.
Environmental 1. Environmental Incident Initial Notification Report – 240-161144504
legal contravention
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Environmental Supporting document
incident type
– incidents (LC) 2. EICC Environmental Legal Contravention Incident Closure Certificate –
Document Number 240-76507067.
3. Decision Record for the Eskom Environmental Incident Classification
Committee (EICC): Ownership and accountability of environmental
incidents in areas of shared responsibilities between Eskom and Eskom-
owned entities or contractors dated 11 January 2016.
4. Environmental Incident Classification Committee TOR – 240-67689003.
3. Environmental Incident Management Process
The following steps describe the process of environmental incident management and are
described in detail in the remainder of the document:
1. Incident identification.
2. Initiation and execution of emergency response.
3. Notification and reporting to relevant stakeholders.
4. Incident prioritisation.
5. Classification and recording of incidents.
6. Incident investigation.
7. Management of corrective actions – implementation and monitoring of incident corrective
actions.
8. Incident close-out.
9. Incident communication – occurs throughout the incident management process.
3.1 Incident identification
There are two ways of identifying or recognising an environmental incident, namely, direct and
indirect observation.
Direct observation includes seeing the incident happening or being involved in the incident.
Indirect observation includes learning of the incident through, for example, complaints,
feedback, or information provided by internal stakeholders (for example, Eskom employees
or contractor employees) or external stakeholders (for example, authorities, members of the
public, landowners, NGO’s, etc.). Incidents are also identified indirectly through site
inspections, audits, reviews, monitoring reports, a compliance notice, a directive, a fine
(including a Section 24(g)), and/or prosecution from the authority.
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3.2 Initiation and execution of emergency response
a) Initiation and execution of emergency response include, but is not limited to, the following:
i. Rescue operations.
ii. Ensuring that the scene is safe during and after the incident.
iii. Providing emergency care where necessary and/or applicable.
iv. Initiating environmental emergency controls and responses in terms of the site emergency
preparedness plan/procedure. Implementing reasonable measures to contain the incident
and/or prevent pollution, environmental degradation and/or loss of species from occurring,
continuing or recurring.
3.3 Notification and reporting
All environmental incidents must be reported within 24 hours of the incident occurring or becoming
aware of the incident, internally to all relevant stakeholders and externally to relevant interested
parties as identified in the site EMS. Incident notification may initially include email or telephonic
communication but must be followed in writing within 24 hours by the Environmental Incident Initial
Notification Report or the documented OU/BU notification template. The readily available
information must be used for the initial notification and reporting. A level 1 Environmental Incident
Initial Notification Report Template (240-161144504) has been developed and available for
reporting incidents within Eskom.
An alarm report (also known as a formal Initial Notification Report) in terms of NEMA Section 30
control of incidents (referred to as NEMA S30 incidents from hereon in the document) and an initial
notification in terms of NWA Section 20 control of emergency incidents (referred to as NWS S20 in
the document) must be submitted to the relevant authority within 24 hours or as soon as
reasonably practicable after knowledge of the incident, as specified in Appendix D.
As may be stipulated in the condition of a licence/authorisation and/or legislation (for example,
NEMA S30 and NWA S20), such potential environmental legal contravention – incidents (LCs)
must be reported to the relevant authorities within 24 hours and interested and affected parties.
a) Internal stakeholders
Supervisor and/or responsible manager.
Environmental Department or SHEQ Department.
Emergency Control Department if required.
Respective divisional or subsidiary executive management for potential legal
contravention.
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Divisional or subsidiary Environmental Management Department to be notified of
potential legal contravention incidents and/or NEMA S30 incidents or NWA S20
incidents. This includes the Risk and Sustainability Corporate Environmental
Management Department (RS:EM) as required.
All AEL emission exceedance incident notifications and investigation reports must be
copied to the divisional or subsidiary Environmental Department when notifying the
authorities. Reference Document: Initial Report in Terms of NEMA S30 – Document
Number 240-7667761.
b) External stakeholders or interested parties
Relevant government department.
Local and district municipality.
Interested parties as identified in terms of the site EMS, such as neighbouring farmers,
communities, Eskom lenders, strategic partners, etc., if potentially or perceived to
be affected by the incident.
3.4 Capture initial notification
a) Initial reports are reports that are submitted by any individual who is reporting an incident to
the relevant OU/BU Environmental Department. These can be provided using the
Environmental Incident Notification Report (reference number 240-161144504) or the
OU/BU documented method for the internal flash report, including the SAP EH&S Flash
Report.
b) Initial reports outline the known facts of an incident (that is, date, time, place, what
happened, immediate actions taken, photographic evidence, and preliminary findings).
c) Eskom’s environmental practitioner shall, where reasonably practicable, be responsible for
initially assessing the environmental damage arising out of the incident.
d) Wildlife incidents on the Central Incident Register (CIR) System of the wildlife strategic
partner, and provide an incident number as a reference to the relevant individual or OU/BU
reporting the incident.
3.5 Incident prioritisation
3.5.1 Consequence and priority rating
Environmental incidents must be prioritised to determine the potential consequences and actions
required to mitigate the incident timeously. The consequence of an incident must be checked
against Table 3.5.1, and the incident prioritised using the allocated priority ratings within the table.
The wildlife strategic partner will use their incident investigation decision tool to determine and
prioritise wildlife incidents for further detailed investigation or monitoring for recurrence.
NB: Consequence referred to below related to the environmental consequence of the incident, and
thus this is required to be captured on SAP EH&S.
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Table 3.5.1 Consequence and priority rating table
Consequence Low/ Minor Moderate Major Critical
categories Minimum
Consequences Little or no Minor Incident could/does Incident could/does Incident has a
ecological ecological result in a moderate result in a major recognised
effect and effect. uncontained or uncontained or national or
no Ecological sustained sustained international
measurable damage environmental environmental environmental
impact on can be release, impacting release, impacting impact.
human remedied the local the regional Widespread or
health. within environment only. environment only. permanent local
three Ecological damage ecological
Ecological damage
months. can be remedied in damage.
can be remedied in
Minor less than six Remediation
less than one year.
hazard to months. Health would take longer
Health hazard to
humans in hazard to humans than one year.
humans in the
the in the immediate Could result in a
immediate vicinity
immediate vicinity, but not major public
resulting in critical or
vicinity. resulting in critical health hazard.
fatal injury/illness.
or fatal Magnitude is
injury/illness. unknown.
Environmental
Low Moderate High Extreme
priority rating
Note: If the incident is considered a potential LC or FBS, as defined in this document, the incident
must automatically be prioritised as high and extreme, respectively, regardless of the actual
consequence.
3.5.2 Action and responsibility requirements
All environmental incidents must be reported within 24 hours of the incident occurring or as soon
as becoming aware of the incident as specified in legislation and/or conditions of applicable
licences/authorisations. The initial notification process must be followed where a flash report or
respective Environmental Incident Notification Reports (OU/BU-specific or 240-161144504) is sent
to internal and external stakeholders and interested parties via email. Documented proof of the
notification must be available on the incident management system. The responsible manager must
ensure that the initial notification is communicated according to the timeframes (24 hours) specified
in this document.
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Table 3.5.2 Action and responsibility table
Environmental Low Moderate High Extreme
priority rating
Levels of Middle OU/BU management. Those Inform those
management to manager and OU/BU specified specified under high
be informed environmental environmental under and the senior
practitioner. manager/ moderate plus environmental
practitioner. the divisional manager and
EICC divisional/
representative subsidiary group
and R&S executive.
Embu.
Classification Initial classification and recording of all incidents must be done on SAP EH&S
and recording within 48 hours. Unknown classification must be indicated as an event on the
requirements system until the status has been determined. Any change in classification must
be done immediately when new information is available. Confirm classification
during the investigation process.
Initiate Initiate Initiate investigation
investigation Initiate investigation investigation process within
Investigation process within process within seven process within 24 hours. Complete
requirements seven working working days. 48 hours. investigation within
Investigations days. Complete Complete Complete 45 calendar days.
must be investigation investigation within investigation
completed as within 30 30 calendar days. within 45
specified within calendar days. calendar days.
legislation,
licences and Investigation team shall be determined Investigation team and chairperson
using this table. by OU/BU in consultation with the shall be determined by OU/BU, in
OU/BU environmental practitioner. consultation with the divisional EICC Legislated
representative, where needed, timeframes are
and/or Corporate EMBU.14 calendar days
from the date of
A basic An investigation that A full detailed investigation to the incident.
investigation determines the establish the causes, including root
that determines apparent cause causes and/or organisational
E for investigation of the incident and organisational appropriate preventive and
cause guidance (assessment). issues (evaluation). corrective actions (analysis).
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Notify the Environmental Department Notify the Environmental
and line management in writing Department, line management,
immediately or no later than 24 hours. and/or EICC representative for LCs
in writing immediately or no later
than 24 hours.
Communicate the SAP EH&S Flash Report to the relevant person(s) at the
OU/BU within 48 hours.1
The individual trends
The lessons Case studies with lessons learnt, for moderate incident
learnt must be using the Eskom template, for all lessons learnt must
shared within LCs must be compiled, shared be shared within the
the OU/BU on a within the OU/BU, and OU/BU quarterly. six-monthly
submitted to the respective Incident basis when
divisional or subsidiary headcommunication necessary.
office within three months of the
incident being classified.
Eskom-wide circulation of
lessons learnt will occur as a
consolidated sharing six-monthly.
Case studies for all other
incidents rated high and extreme
must be shared within the OU/BU
and relevant Division within one
month (30 days) after the
investigation.
Environmental Low Moderate High Extreme
priority rating
Note 1 Environmental incidents that occur over weekends, on days off (for example, pay weekend),
and holidays will not be considered late captures during audits and reviews when assessing the
capturing of incidents onto SAP EH&S. These incidents should be captured within 48 hours upon
return to a working day.
3.6 Classification and recording of incidents
All environmental incidents must be prioritised, classified, and recorded in the SAP EH&S system
according to the CARAT principles. The SAP EH&S system is the only acceptable system for
capturing incidents, excluding wildlife incidents that will be recorded on wildlife strategic partner’s
Cir.
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3.6.1 Classification
All environmental incidents must be classified using the definitions provided above and criteria in
the table in Appendix C to determine if the incident is an environmental event, LC, or a LC as a
result of FBS. NEMA S30 incidents and NWA S20 incidents must be classified using the guidance
provided in Appendix D. The outcome of the classification must then be completed on SAP EH&S
as a mandatory requirement.
If the environmental incident is classified by the OU/BU as an LC or an LC as a result of FBS, the
incident must be reported to EICC via the divisional EICC representative in the same month that
the incident occurred, where practicable. EICC will review and confirm the LC and the LC as a
result of FBS. Incidents where the classification is uncertain may be brought to the committee for
deliberation. However, there should have been discussions and proposal of classification within the
respective division or subsidiary before presenting the incident to the committee.
Specific incidents:
This section only highlights those incidents considered complex with a need for clarity in the form
of practice notes and assessment tables etc. However, the list is not exhaustive of all types of
environmental incidents.
The results of the respective assessments completed for specific incidents must be completed, and
documented evidence must be electronically attached to the incident in the SAP EH&S document
management system for all incidents highlighted below.
a. Hydrocarbon spill incidents: In terms of classifying hydrocarbon spill incidents, the
spill classification form must be completed to determine if the occurrence is classified
as an incident for reporting and managing on SAP EH&S. If the assessment outcome is
minor, moderate, or major, then the assessment and all relevant documents must be
electronically attached to the incident in SAP EH&S. The form is registered as a Spill
Assessment Table (Document number 240-47176039).
b. Ash spill incidents: All ash spill incidents must be assessed using the ash spill
assessment form as provided in Appendix A of the Position Paper on Ash Spillages –
Document number ENV16 – L009 in addition to Appendix C of this document and
NEMA S30 (control of incidents) requirements and NWA S20 (control of emergency
incidents) requirements.
c. Emergency tree cutting incidents: These will be classified using Government
Gazette No. 773 issued by the Department of Forestry – 24 August 2007 Exemptions
in terms of Sections 7(1) and 15(1) of the National Forests Act, 1998 (Act ),
as amended.
d. Dust fall-out exceedances: All dust fall-out exceedances must be reported as
incidents on SAP EH&S. A LC in terms of the National Dust Control Regulations
(GNR 827, 1 November 2013) is incurred if there is a contravention of or failure to
comply with a provision of regulation 4(2) and (3), 6(1); (3) and (4) or (7) of the said
regulations.
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Environmental Incident Management Procedure Unique Identifier: 240-133087117
Revision: 3
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e. Wildlife incidents: Incidents will be assessed on species significance in accordance
with the NEM:BA, GNR –Threatened or Protected Species Regulations (as
amended) and the International Union for the Conservation of Nature (IUCN) Red List
categorisation.
f. Erosion incidents: Erosion occurring from Eskom’s business or activities must be
managed through the incident management process. However, existing or historical
erosion not caused by Eskom activities or in the course of Eskom’s business are not
considered incidents and thus should be managed through the site-specific
environmental management system (EMS).
g. Grass fires: All grass fires that occurred within the protected areas (a), (b), and (d) of
the National Environmental Management: Protected Areas Act (NEM:PAA) and/or in
terms of NEMA S30, as a result of Eskom activities must be classified as environmental
incidents and managed in terms of this procedure and prioritised as a high or extreme
incident depending on the extent of the damage.
h. Fires: All fires as a result of Eskom activities that occur outside of a NEM:PAA defined
protected area with known indigenous and/or protected species must be recorded as
an environmental incident. These incidents must be prioritised initially as low or
moderate depending on the extent of the damage and/or significance of species loss
incurred by the incident, although their classification may be increased based on the
outcome of the investigation.
i. Incidents with both OHS and environmental consequence: These incidents will be
managed in line with the requirements of this procedure and 32-95. A joint investigation
must be conducted and the information provided to the OHS and environmental
practitioners for updating on SAP EH&S accordingly. The OU/BU shall determine
internally who captures the incident on SAP EH&S.
j. Complaints: Complaints that trigger the definition of an incident (as defined in this
procedure) and are regarded as environmental incidents and non-conformities and
therefore must be managed in accordance with both the Non-Conformity and
Corrective Action Procedure and the Environmental Incident Management Procedure
requirement.
3.6.1.1 Reclassified incidents
Reclassified environmental incidents must be communicated by means of an updated SAP EH&S
Flash Report to relevant internal interested parties, together with an explanation for the
reclassification. Supporting documentation or proof must be made available for verification and
audit purposes and electronically attached to the incident in SAP EH&S.
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3.6.1.2 Classification dispute and appeal process
Disputes or appeals regarding the classification of environmental incidents must be submitted to
the Eskom environmental manager by the respective divisional/subsidiary environmental manager.
The Eskom environmental manager will review the incident information provided and will decide on
the incident classification. Should the Eskom environmental manager require input into the
decision, the ESC may be consulted. The final incident classification will be communicated to the
respective divisional/subsidiary environmental manager, who is responsible for communicating the
decision to the EICC.
3.6.2 Recording
All incidents must be recorded on SAP EH&S (the incident management tool) or the EWT CIR for
wildlife incidents. The date the incident occurred is the date that must be used as the incident date
unless a different decision is provided for incidents that are identified later and the actual incident
date is unknown. In instances such as these, the date of identification will be used unless specified
differently by the EICC for LCs.
All incidents must also reflect the applicable legislation or permit and the applicable section within
the respective legislation contravened for LCs.
3.6.2.1 Recording of biodiversity incidents
All vegetation-related incidents will be recorded on SAP EH&S. All wildlife incidents (according to
the definition for the purposes of this document) will be recorded by EWT on the CIR. In the event
of an insurance or third-party claim for a wildlife incident, such incident shall be captured on SAP
EH&S to facilitate the insurance or third-party claim process.
3.6.2.2 Recording of emission incidents
All emission exceedances that exceed the periods allowed for start-up, maintenance, upset
conditions, and shut-down as specified in the station-specific AELs must be reported and managed
as incidents, as detailed in the Atmospheric Emission Licence Practice Note.
3.7 Incident investigation
All incidents must be investigated according to the Action Required Table. Where investigations
take longer than the allocated timeframe within the Action Required Table, a written motivation is
required as follows:
The responsible manager must request for an extension with a motivation from the OU/BU
manager for all events at least seven calendar days before the timeframe required in the
Action Required Table.
The OU/BU manager must request an extension for all LCs and LCs as a result of FBS to
the respective divisional/subsidiary environmental manager at least seven calendar days
before the timeframe required in the Action Required Table.
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Investigation reports must be treated with controlled disclosure according to the Eskom
documentation processes.
a. All investigations for environmental incidents shall evaluate the actual environmental impact
that occurred and ensure that all licence and permit requirements in terms of investigations
are covered in the investigation.
b. The focus of the investigation for LCs, LCs as a result of FBS, NWA S20 and NEMA S30
should be the reason or root cause, direct cause, and contributory cause for the incident
and the environmental impact. The investigation shall also include which legislation/permit
(including the specific section within legislation) was contravened in addition to the
technical details of the incident.
c. It is recommended that the investigation lead or chairperson is trained as a lead
investigator to ensure thorough investigations and effective corrective action identification.
d. The investigation team/committee and chairperson for a LC shall be appointed by the
OU/BU in consultation with the EICC divisional representative. The investigation team will
require input from the OU/BU SHEQ or environmental manager and the involvement of
relevant internal stakeholders such as engineers, contractor representatives, security, etc.,
where applicable. External stakeholders such as subject matter specialist(s) and
consultants for particular fields may also be required for certain incident investigations as
advised by the EICC representative with the OU/BU manager. The respective EICC
representatives shall be involved in the investigation as deemed necessary.
e. A detailed investigation report should be generated and captured on SAP EH&S and
circulated to the divisional EICC representative.
f. For investigations of LCs as a result of FBS, the respective EICC representatives or
divisional environmental manager must be involved. These investigations shall be
conducted by Assurance and Forensics or another relevant independent group as
determined by the EICC representative.
g. Investigation chairperson and teams for environmental events must be determined by the
OU/BU manager or relevant departmental manager and shall involve the environmental
practitioner(s) of the OU/BU and the relevant supervisor or contractor representative the
incident occurred. Expertise from relevant fields can be requested, depending on the type
of incident that is being investigated.
h. Where incidents occur in areas of an Eskom subsidiary or contractor responsibility, joint
investigations shall be carried out within the stipulated time of 45 calendar days after the
incident occurred, where responsible managers and the environmental team from Eskom
and the Eskom subsidiary or contractor are present. The outcome of this investigation shall
be considered as final and used for classification purposes at EICC. The investigation lead
shall be from the Eskom division or Eskom subsidiary or contractors depending on who is
responsible for the incident or where the incident occurred. Should either party receive an
invitation to investigate an LC, they shall accept and attend the investigation.
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i. Wildlife incidents:
i. The incident investigation shall be initiated either by EWT or the Eskom BU. The
site investigation team shall comprise representatives from EWT and the Eskom
OU/BU and/or relevant Environmental Department and, if applicable, the external
stakeholder (relevant interested and affected parties) that reported the incident.
ii. A detailed investigation report including recommendations/corrective actions shall
be generated by EWT. The Eskom OU/BU must be afforded the opportunity to
consider and to accept the recommendations/corrective actions in terms of technical
acceptance. In the event of a dispute between the stakeholders, the relevant
divisional/subsidiary environmental manager will assist in resolving disputes.
The investigation report must include the following:
a. The details of the incidents (type of incident, what occurred, sequence of events, when and
where the incident occurred).
b. The legislation and/or condition of environmental permit applicable to the incident and what,
if any, legislation contravention has occurred.
c. Incident consequences and impacts.
d. Direct or immediate cause(s).
e. Root causes, considering human, workplace, and natural factors (who, what, and why).
f. Identify system failures (procedure non-conformance, training, plant failure, etc.). This must
also include a holistic view of the systems linked to the incident and possible failures.
g. Corrective and preventive actions to remedy and prevent a reoccurrence of the incident.
h. Lessons learnt and recommendations.
3.8 Management of corrective actions
a) There must be at least one corrective action for each cause identified during the
investigation. All actions must be captured and managed on SAP EH&S.
b) The Investigation Committee must consider the following hierarchy of control when
formulating corrective actions:
i. Engineering control to design/redesign in order to eliminate the risk.
ii. Administrative control, ensuring procedures are updated to prevent incidents from
occurring.
iii. Substitution or elimination by removing the aspect that may result in an environmental
incident and thus actual environmental impact.
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c) Planned start and completion (end) dates for all corrective actions must be clearly defined
and must be SMART:
i. Specific;
ii. Measureable;
iii. Achievable;
iv. Realistic, with clearly allocated responsibilities; and
v. Timeous, with clear deadlines.
d) All actions, once completed, must be verified by the person responsible in order to
determine effective implementation. Documentary evidence of the implemented corrective
action must be available and attached electronically to the incident in SAP EH&S before it is
closed on SAP EH&S.
e) Where a corrective action that has been implemented is deemed ineffective and, therefore,
unsuccessful, the corrective action(s) must be revised. An alternative corrective action must
be identified to address the root cause(s). Documented proof of approval of the action
change must be available, including obtaining approval for action changes for LCs and LCs
as a result of FBS from the EICC representative. The SAP EH&S process is then followed is
to close the ineffective action and capture the revised action together with the proof of
approval of the action change.
f) If a corrective action for an LC incident requires revision and/or the due date will not be met,
the respective OU/BU must follow the internal OU/BU process for approval and, in addition,
submit that request in writing for approval to amend the corrective actions and/or due date
from their respective divisional/subsidiary environmental manager. Due date extension
requests must be submitted to the divisional/subsidiary environmental manager at least two
weeks before the actual initial due date. Once approval is obtained, documented proof must
be available. The original action must be closed on SAP EH&S as ‘not implemented to
requirements’ and a new action captured on SAP EH&S with the approved revised action
date. Where extension requests are not approved, those actions must remain overdue. The
following minimum information is required when submitting an action extension request:
i. Motivated reason for the extension.
ii. Proof of action commencement from when the action was developed and allocated.
iii. Risk assessments and assurance that repeat or similar incidents are being
prevented by treatment plans.
iv. Adequate timelines and sequence of events to highlight reasons for project delays.
v. Engagements with the respective authority for extensions or an update of corrective
action plans previously submitted have been taking place.
vi. The motivation must be supported by both the respective environmental manager
and OU/BU manager.
vii. An environmental impact assessment of the incident that includes monitoring trends
and actions to address the impact as needed.
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g) To ensure the prompt follow-up and close-out of corrective action from an incident
investigation report, periodic status reports must be provided from SAP EH&S to site
management until all recommendations have been acted on and closed out.
h) The EICC meetings may also track the corrective actions for incident LCs and incident LCs
as a result of FBS as part of the monthly meetings.
i) Wildlife incidents: Recommendations/Corrective actions shall be implemented by the Eskom
OU/BU according to the applicable and approved timelines and related divisional key
performance indicators (KPIs) for bird incidents. For other wildlife incidents, the timelines
according to the recommendations/corrective actions shall be adhered to.
j) All investigation reports (including wildlife incidents) should be finalised and signed within 14
calendar days of completing the investigation.
k) The corrective actions for all incidents (excluding wildlife incidents that will be captured by
EWT on the CIR) must be captured on SAP EH&S within seven calendar days from the date
of signing the investigation report.
3.8.1 Documentation management
The OU/BU is responsible for scanning and attaching all relevant documentation (for example, the
Initial Notification Report, SAP EH&S system-generated flash report, proof of corrective action
implementation, investigation report, spill assessments, environmental impact assessment of the
incident, etc.) needed to demonstrate that the incident has been managed according to the incident
management process, as soon as the documents are completed and are available.
3.9 Incident close-out
a) Close-out is the final step in the incident management process. The action of closing out an
incident signifies that all corrective actions have been effectively implemented, case studies
effectively communicated, all relevant documents attached and verified by the responsible
managers.
b) The incident must then be closed out in SAP EH&S as an action.
c) All LCs and LCs as a result of FBS must have a signed closure certificate uploaded
(Document number 240-76507067).
d) Wildlife incidents: Eskom OU/BU and/or environmental manager shall confirm when all
recommendations/corrective actions have been implemented with all the related
documented information as evidence. An incident will be closed on the EWT CIR by
capturing the date the recommendations were implemented, completed, and verified. If the
incident was reported by an external stakeholder (public or landowner), EWT the
stakeholder might be contacted to confirm if mitigation has been implemented.
3.10 Incident communication
Incident communication occurs throughout the incident management process, and documented
evidence of this must be available on SAP EHS. Various levels of communication are identified
and specified in the Action Required Table of this document.
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4. Acceptance
This document has been seen and accepted by the Eskom EICC and Environmental Steering
Committee.
5. Revisions
Date Rev. Compiler Remarks
June 2022 3 I Cloete The term OHD has been replaced
by FBS.
Definition on wildlife has been
clarified
April 2021 2 N Rajdeo Procedure due for revision
November 2017 1 N Rajdeo New document for environmental
incident management that was
previously included in 32-95.
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Appendix A: Process flow to determine repeat environmental incidents
This process flow must be applied in conjunction with the definition of an FBS and duty of
care principle.
Questions to be asked:
Did the incident take place within 12 months of the previous environmental legal contravention incident?
Yes No (then not a repeat)
Did environmental legal contravention incident occur within the same BU (for example, Transmission
grid, Distribution cluster, power station, Group Capital project, etc.)?
Yes
No (then not a repeat)
Is the environmental legal contravention incident related to the legislation and/or the same licence,
previously classified as a legal contravention incident?
Yes
No (then not a repeat)
Is the environmental legal contravention incident related to the same root cause?
Yes
No (then not a repeat)
Have the corrective and preventive actions identified to address the previous incident not been
implemented or been implemented however was deemed ineffective and failed?
No (then not a repeat)
Yes (then a repeat)
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Appendix B: Incident management process flow
Incident occurs
Incident Management
Process begins
Direct observation 1. Incident Indirect
Identification observation
Decision to investigate
2. Initiation and execution of
emergency response
Establish Investigation team
Determine facts and applicable legislation 3. Notification and reporting
Determine key factors, root &/ other causes 4. Incident prioritisation
Determine systems to be strengthened 5. Classification & recording
9. Communication
Develop corrective actions 6. Incident Investigation
Document & ratify investigation results 7. Management of corrective
actions
Review initial classification & recording
Communicate findings
Follow up & sign off on completed actions
CONTROLLED DISCLOSURE8. Incident closed out
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Appendix C: Classification criteria for environmental incidents
EICC criteria for classification of environmental incidents as events or legal contravention incidents
Element N/a Yes No
1. Did the incident result in a contravention of any environmental legislation and/or condition
of a licence, authorisation, or permit?
2. Environmental duty of care (Section 28 of NEMA) – Did the incident result in either
sterilising the soil or destroying rare, endangered, or protected fauna or flora?
3. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did the incident result in making any water resource unfit for its original
purpose such as domestic, agricultural, or industrial use or reduce the water quality to such a
state that human intervention is required to restore it to its original quality?
4. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to take reasonable measures to prevent pollution or
degradation from occurring?
5. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to prevent pollution or degradation from continuing?
6. Environmental duty of care and prevention of pollution (Section 28 of NEMA and Section
19 of NWA) – Did Eskom fail to implement measures to prevent pollution or degradation from
recurring?
Specify legislation, the applicable section within legislation, and licence condition that were contravened.
Classification
If “Yes” to any of the questions, classify the incident as legal contravention. If “No” to all of the
questions, classify as an event.
If classified as a legal contravention, check against the criteria below to determine whether
the incident is a FBS.
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LC as a result of FBS criteria:
FBS definition: These are specific case(s) of environmental legal contravention incidents that are considered to be of very
high significance in terms of its environmental impact and/or Eskom in that they have a material business impact and
illustrate a significant failure of business systems. Within the above principles, they are identified in terms of the criteria
below. If any one of the criteria specified in Appendix C or the principle defined above is relevant to a specific contravention
of environmental legislation, then that environmental legal contravention incident is a potential “environmental legal
contravention incident as a result of FBS” and/or the criteria below.
Criteria2 Yes No
1. The environmental legal contravention incident results in formal censure from the government.
These are a compliance notice, a directive, a fine (including a NEMA Section 24g application), or
prosecution.
2. The environmental legal contravention incident is not reported through the initial notification to the
applicable department according to this procedure (240-133087117).
3. The environmental legal contravention incident is considered a repeat environmental legal
contravention (using the process flow found in Appendix A of this document). Note: This criterion can
only apply if the previous incident was classified as an environmental legal contravention.
4. The corrective action(s) for the legal contravention incident is not implemented within 30 days after
the due date according to this procedure (240-133087117).
FBS (any shaded area marked)
2 The above criteria are applied in conjunction with the definitions for LCs and FBSs,
taking into account the associated principles.
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Appendix D: NEMA Section 30 Control of Incidents and NWA Section 20 Control of
Emergency Incident Classification and Reporting Guidance
This section must be read in conjunction with NEMA s30 (control of incidents) and NWA s20
(control of emergency incidents). The emergency response plan or procedure must be initiated for
all NEMA S30 and NWA S20 incidents.
Classification and reporting guidance
For an incident to be a NEMA S30 incident, the following elements highlighted within the definition
of an incident must be triggered:
NEMA Section 30 NEMA Section 30A
Incident(s) situation(s)
Definition
Definition
An unexpected, sudden, and
A situation that has arisen suddenly uncontrolled release of a hazardous
that poses an imminent and serious substance, including from a major
threat to the environment, human emission, fire, or explosion, that
life, or property, including a causes, has caused, or may cause
‘disaster’ as defined in Section 1 of significant harm to the environment,
the Disaster Management Act, human life, or property.
2002 (Act ), but does not
include an incident referred to in
Section 30 of this Act (NEMA).
Initiate emergency response
Classification
Classify as NEMA s30 if all elements REPORTING
that are highlighted in the definition are Regulation GNR. 310, gazette on
triggered. 10 April 2015
Regulations relating to the
procedure to be followed when
oral requests are made in terms
of Section 30 A. NB: Applications
must be submitted before
REPORTING commencement activity.
Alarm report to (INO 24 hours):
DFFE, provincial HOD,
divisional/subsidiary environmental
manager, municipality (relevant IP, Note: Emission incidents must be
SAPS & Fire dept. where necessary). classified and reported in terms of the
requirements of the AEL, in conjunction
Incident report (14 days) to: DFFE, with NEMA s30 and the AEL Practice
provincial HOD, Corporate:EM Note.
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For an incident to be a NWA s20 incident, the following elements highlighted within the definition of
an incident must be triggered.
NWA s20 Control of
Emergency INCIDENT(S)
Definition
Includes any incident or accident in which a substance
a) pollutes or has potential to pollute, a water resource, or
b) has, or is likely to have a detrimental effect on a water
Initiate emergency response
Classification
Classify as NWA s20 if all elements that are highlighted
in the definition are triggered.
Reporting
INO 24 hours: DWS, divisional/subsidiary environmental
manager), municipality (relevant IP and hazmat company where
necessary).
Corrective Action Plan to: DWS, divisional/subsidiary
Action required for NEMA S30 incidents (Control of Incidents) and NWA S20 incidents
(Control of Emergency Incidents)
1. Determine if the incident is a NEMA S30 or NWA S20 incidents using Appendix D above,
applicable legislation, and consulting the divisional/subsidiary environmental manager.
2. Submit initial notification to the relevant divisional/subsidiary environmental manager, DFFE,
and/or DWS.
3. Notify relevant stakeholders as prescribed in this procedure, and process flow in Appendix D.
Initiate investigation within 24 to 48 hours. Investigations for NEMA S30 incidents must be
completed within 14 calendar days.
4. Submit investigation report to DFFE and divisional/subsidiary environmental manager on the
DFFE template within 14 days of the NEMA S30 incident. For NWA S20 incidents, a follow-up
letter containing investigation results and corrective actions must be completed and submitted
to the DWS as soon as the investigation is concluded. The divisional/subsidiary environmental
manager must be consulted before final reports being communicated to the authorities.
Provide additional information to authorities once investigation is concluded and/or corrective and
preventive actions are implemented.
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Appendix E: Investigation requirements guidance
This section provides guidance on the types of causes (adapted from the SAP Quality Issue
Management System) required for the various levels of investigations according to the priority
rating in Table 3.5.2.
Apparent cause Identified through the facts of an incident and, if corrected, will
reduce the consequence of future similar incidents. Recurrence
is not expected, and the emphasis is mainly to correct this present
incident.
Contributory Contribute to the incident occurring but is not the only cause of the
cause incident. If the cause is corrected, it will not prevent the incident
from occurring. However, it is important enough to be identified and
corrective actions determined to improve the quality of the process
to prevent future incidents from occurring.
Direct cause Direct or immediate reasons why the incident occurred.
Root cause(s) The fundamental issue(s) that can reasonably be identified by
following a root cause analysis process. Root causes may be within
management control or as an external factor. Effective corrective
action(s) for the prevention of reoccurrence can be generated for
those causes within the control of management, so that removing
the cause would have prevented the incident from occurring and, if
eliminated/rectified, would prevent reoccurrence.
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Environmetal management declaration
1. I undertake to adhere to the requirements as set out in:
Authorisation
2. I undertake to comply with all applicable environmental legal and other requirements
3. I undertake to comply with Eskom ‘s environmental standards, policies and procedures where
applicable
4. I am fully aware and will comply with the environmental transgressions fine systems
5. I pledge to inform all staff of their role in managing environmental impacts on site
6. I am fully aware that incidents must be reported within 24 hours of occurrence
7. I pledge to always implement environmental best practice on site during the contract
8. I pledge that all non-conformances issued to us will be addressed promptly
9. I am fully aware that where applicable the following documentation / registers to be kept on site
will be submitted to Eskom Project Manager on completion of the project:
10. I commit to always implement environmental best practice on site during the contract
Public
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Document
240-110600836 Rev 2
Identifier CONTRACTOR
ENVIRONMENTAL Effective Date July 2023
Requirements proforma
Review Date July 2025
I------------------------------------------------------------------------ (full name) acknowledge and accept the
responsibility to comply and conform to all the above-mentioned requirements.
Designation (Contractor)
.......................................... Signature Date:
Contact Number .......................................... ...................................
...........................................
Signature of Project Eskom: Project Manager Date:
Manager:
........................................... ........................................ .........................................
Public
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Provisions ............................................................................................................................................. 54
Transmission must provide budgets for the implementation of the waste management plan. ................ 54
7. Monitoring and review of the ind wmp ......................................................
maintenance of access roads, No Go fencing, vegetation clearing) 1
E.1e Human Resources (Environmental Officer) 1
E.2 Environmental Requirements Proforma
E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1
Section E Score 6 0
Contractor / service
Cell A3: Occupational Health and Safety Baseline risk assessment template
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -29.416647421144322, 31.158513952399638
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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Revision: 1
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For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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Revision: 1
Page: of 39
30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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Revision: 1
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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Revision: 1
Page: of 39
an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -28.766784237646657, 31.947057894905292
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Impala substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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Revision: 1
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an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -28.58029147778138, 29.321410519325642
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Tugela Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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Revision: 1
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33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers
with:
compliance to legal and Eskom Holdings (NTCSA) H&S requirements.
contract.
NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires
full commitment from all parties to be pro-active to achieve best H&S business practice.
This H&S Specification is intended for principal contractor and their contractors to develop a H&S
plan that meets the specified requirements.
2. Supporting Clauses
2.1 Scope
This H&S specification sets out the minimum legal and NTCSA requirements for construction work
that is specific to the scope of work, site, and type of project.
2.2 Purpose
To indicate to principal contractor the H&S requirements on the project, upon which their planning
for the management of H&S will be based on and thus produce their H&S plan.
2.3 Applicability
This specification is only applicable to the project as mentioned on the first page, title all principal
contractors, contractors, service providers, suppliers and all the activities and processes carried out
for and on behalf of PD.
This specification shall be implemented from the date of approval.
3. Normative/Informative References
Parties using this specification shall apply the most recent edition of the documents listed below.
3.1 Normative
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Standards – SANS)
Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of
works must be included. Remove this note prior authorising this specification.
3.2 Informative
[1] ISO 45001:2018, Occupational Health and Safety Management Systems-Requirements
[2] ISO 9001:2015 Quality Management Systems- Requirements
4. Definitions
Authorised person: a competent person who has been given permission in writing to perform
specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.
Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated
with all standard processes, as well as routine and non-routine activities in the business.
Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work
platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that
exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem
Lift).(6) Load transfers.(7) night lifting.
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Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve
from directives, policies, standards, procedures, specifications, work instructions, guidelines, or
manuals.
Hazard identification: the identification and documenting of existing or expected hazards to the
health and safety of persons, which are normally associated with the type of construction work being
executed or to be executed.
Medical surveillance: a planned programme or periodic examination (which may include clinical
examinations, biological monitoring, or medical tests) of employees by an occupational health
practitioner or, in prescribed cases, by an occupational medicine practitioner.
Method Statement: is a written document detailing work procedures and sequences of operations.
On Site/Site: any workplace where the contractor or his employees perform construction related
work as agreed contractually with the client.
Planned Task Observation: an independent observation made during the planned period in which
the task is being executed.
Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with
relevant personnel (client representative included) associated with the task at hand.
Risk Assessment: a programme to determine any risk associated with any hazard at a construction
site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.
H&S File: a file or other record in permanent form, containing the information on the H&S
management system during construction including all information relating to construction phase after
the handover to Client.
Safe Work Procedures: a series of specific steps that guide a worker through a task from start to
finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing
potential exposure.
5. Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
COIDA Compensation for Occupational Injuries and Diseases Act
CR Construction Regulations
CHSA Construction Health & Safety Agent
CWP Construction Work Permit
DMR Driven Machinery Regulations
DSTI Daily Safety Task Instruction
EA Environmental Authorization
ECO Environmental Control Officer
FAS Fall Arrest Systems
GSR General Safety Regulations
RHCA Regulations for Hazardous Chemical Agents, 2020
H&S Health and Safety
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Abbreviation Explanation
HIRA Hazard identification and risk assessment
HV High Voltage
LDV Light Delivery Vehicles
LMI Lifting Machine Inspector
LME Lifting Machine Entity
LTIR Lost Time Incident Rate
NEC New Engineering Contract
NEMA National Environmental Management Act
NTCSA National Transmission Company South Africa
NQF National Qualifications Framework
OHNP Occupational Health Nursing Practitioner
OHS Act Occupational Health and Safety Act No.
OHS Occupational Health and Safety
ORHVS Operating Regulations for High Voltage Systems
PPE Personal Protective Equipment
PTO Planned Task Observations
RSA Republic of South Africa
SANAS South African National Accreditation System
SANS South African National Standards
SACPCMP South African Council for the Project & Construction Management Professions
SAQA South African Qualifications Authority.
SDS Safety Data sheets
SHEQ Safety, Health, Environment Quality
SETA Skills Education Training Authorities
SWP Safe Work Procedure
PD Project Delivery
VFL Visible Felt Leadership
6. Key Project Team
Manages the contract signed with the principal contractor and ensures that H&S specifications are
developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved
prior to commencement of work. He must ensure that applicable legal and other requirements are
complied with by the principal contractor and (if applicable) their contractors. The project manager,
thus takes the overall accountability of this project as
Is responsible for the overall management of the project design as well as ensuring the management
of the compliance of the completed works to the design during and after construction on site.
Where a construction permit is required, the Agent shall act as the representative of the client on
issues of H&S. The duties of the client shall, as far as is reasonably practical, apply to the Agent.
The Agent shall approve the principal contractor H&S plan. He/she will be responsible for auditing
and ensuring compliance to legal requirements as per the condition of the CWP.
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Provides assurance, advice, and support to the project in the management of the H&S issues on the
project. They will also assist in the development of project’s H&S Specifications which will be issued
with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and
approved. They will be responsible for auditing and ensuring compliance to legal requirements. The
H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have
a CWP.
7. Roles and Responsibilities
7.1 Visible Commitment
Visible commitment is essential in providing a safe work environment. managers, supervisors, and
employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.
A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by
the contractor’s senior manager and the project manager shall be submitted to Client Project
Manager.
7.2 Designers
The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance
is taken of ergonomic design principles and foreseeable constructability health and safety risks
during construction and life cycle of the structure.
7.3 Principal Contractor’s Accountabilities
a. The principal contractor shall comply with provisions of Construction Regulations 7.
b. Where a principal contractor procures the services of a contractor, the principal
contractor shall first inform the client. Such contractor shall also comply with relevant
sections of this H&S specification.
c. The principal contractor must demonstrate how activities of various contractors will be
coordinated to mitigate the risks.
d. The principal contractor shall ensure that his/her H&S plan is approved by the client
before gaining access to site. The same principle will apply to its contractor, where he/she
shall approve his/her contractors H&S plan.
e. A comprehensive & updated list of all contractors on site, also indicating the type of work
being done.
f. The principal contractor shall coordinate, consolidate, and submit H&S performance and
that of contractors on the last day of each month to the client.
g. The principal contractor must ensure that their senior management and that of their
contractors conduct VFL, at least once a month.
h. The principal contractor must incorporate the client's induction into their induction and
induct their contractors before site access. The principal contractor shall keep all
induction material including registers.
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8. Management and Supervision of Construction Work
a. The principal contractor shall comply with provisions of Construction Regulations 8.
b. The principal contractor shall appoint one (1) full-time competent construction manager
responsible for a single site. In a case where a construction manager is not available, an
alternate construction manager shall be appointed in writing for a specified duration.
c. Having considered the size of the site one or more assistant construction manager shall
be appointed in writing.
d. The principal contractor shall appoint One (01), full time safety officer(s) in writing in
accordance with the provisions of Construction Regulations 8(5).
e. Construction supervisors and their assistance must be appointed in accordance with
Construction Regulations 8(7) & (8) respectively.
f. The appointed construction manager(s) and safety officer(s) shall be registered with
Sacpcmp.
The appointment of a registered or non-registered construction manager shall be
done in accordance with the provisions of the PD SACPCMP Registration Categories
attached on the Appendix A, annexure B.
Note: no construction work must commence or continue without a competent construction
manager(s), a supervisor(s), and a safety officer(s) (except for a parttime safety officer) being on
site.
9. Process for Monitoring
This document is under revision control and is valid for the duration of the works and will be
amended, as and when necessary, as requirements are being amended and therefore it will be
required for the principal contractor and contractor’s H&S plan to be amended accordingly.
Conformance to this document shall be via regular safety inspections and by Monthly Audits.
9.1 Related/Supporting Documents
Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727
Annexure B – 20241010 SACPCMP Registration Categories
Annexure C – Contractor Manpower Sourcing and Verification
Annexure D – Pre-Task Planning Template
Annexure E – Flash Report template
Annexure F – Portable Toilet Specification
Annexure G – Contractor OHS File Handover Record Template
Annexure H – PD Loading and Offloading
Annexure I – Tender Evaluation Criteria
Annexure J – Site Readiness Evaluation Criteria
Annexure K - Health and Safety Requirements Acknowledgement
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Annexure L - Appointments and Competencies_559-1762006876
Project Details
9.2 Scope of Work
CTs Replacements
9.3 Location: Insert where the construction site is situated:
GPS Coordinates: -29.393416426692404, 30.47610030597098
9.4 Program details:
1. Anticipated date for the commencement of work on site: 15 March 2026
2. Project completion date or project duration: 30 June 2027
9.5 The Client Project Organogram:
Senior Manager
Projects
Tba
Programme Intergration
Manager Manager Senior Advisor H&S Safety Risk Manager ConstructionAgent H&S
S. Zwane TBA R. Shezi B. Mabena N/A
Project Manager Project Scheduler H&S Officer
M. Mdlalose TBA R.Abdie
Project coordinator Site Supervisor Cost Engineer Risk Advisor
Tba tba
Tba tba
Project Officer Quantity Survey
Tba tba
9.6 Principal Contractor Organogram
The principal contractor shall provide an organisational organogram related to this project, listing all
the levels of responsibility from the Chief Executive down to the supervisors responsible for the
project. The organogram must list the names of appointees and their roles and responsibilities
including the statutory requirements appointees. All organograms shall be updated timeously when
appointments are changed and filed in the project H&S file.
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Revision: 1
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For the duration of the contract, the principal contractor shall ensure that competent persons are
appointed in writing in terms of the requirements of the OHS Act and its Regulations; and
or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made
aware of their accountabilities and responsibilities and have been suitably trained in terms of their
appointment.
10. Notification of Construction Work
The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial
Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out
construction work as defined in the Construction Regulations 4, at least 7 days before construction
work is to be carried out. No construction work shall commence without a proof of submission of
such notification to the client.
11. Principal Contractor Appointments and Agreements
11.1 OHS Act Section 37 (2) (Legal) Agreement
a. An OHS section 37(2) agreement shall be signed between the client and the principal
contractor at the time of contract award.
b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor
and a copy retained by the client project manager.
c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S
file.
11.2 CR 5(1)(k) Appointment
a. At contract award the principal contractor shall be appointed in writing by the PD Project
Manager for the construction site. Therefore, site access shall be granted once all the
contractual requirements are met.
b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.
11.3 Designated employer, Sec 16(2) and other competencies appointments
The principal contractor shall ensure that a designated employer is appointed in writing for the for
the duration of the project.
12. Appointments and Competencies
The principal contractor shall ensure that competent persons are appointed in writing for OHS
statutory and non-statutory functions in line with their organisational structure. See Annexure L.
The principal contractor shall ensure that the appointees understand their roles, responsibilities and
accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
13. Training and Awareness
The scope of training shall include, but not limited to, the type of work being performed and the
relevant procedures. Where training is provided by the external service providers, the principal
contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate
qualifications and training registered in terms of the National Qualifications Framework Act No. ).
The principal contractor must demonstrate how he/she intends managing training/awareness within
their organisation including method of informing visitors and other persons entering the site about
hazards prevalent onsite.
Persons with foreign qualifications and registrations to convert these to equivalent local registrations
in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter
from SAQA shall form part of the tender and site readiness submissions to PD.
14. OHS Policy
The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states
overall OHS objectives and commitment to improving OHS performance and must be conspicuously
displayed and shared with all stakeholders.
15. Compliance and Non-Compliance
The principal contractor shall comply with relevant legal and other requirements as part of the
contract. Expenses to the principal contractor, which result from such compliance, as well as any
site-specific requirements, will be for the principal contractors’ account.
Where the principal contractor appoints another contractor(s), the same roles, and responsibilities
in relation to the contractor as the client has in relation to the principal contractor shall apply.
The client reserves the right to stop work and issue a non-conformance report and/ Prohibition
notice(s) whenever H&S violations are observed from the principal contractors and their contractors,
after engaging and making both aware of such. Expenses incurred because of such work stoppage
and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be
raised and discussed with the relevant principal contractor (with whom the contractor is contracted
with).
15.1 Legal and Other Requirements
The principal contractors shall comply with the relevant applicable legislation, specifications, and
standards in accordance with the scope of the project.
The principal contractor shall compile a legal register listing all applicable legislation and standards
that may have an impact on the scope of work that they are performing on the construction project.
The register shall be updated as and when there are amendments.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
16. Hazardous Work by Children (Child Labour)
The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of
children, especially when it comes to child labour. Child labour shall not be permitted in any of
NTCSA, PD sites.
17. Hazard Identification and Risk Assessment
The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in
alignment to Eskom/NTCSA, 32-520 procedure.
Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered
and documented per site activities including practical controls. High Risk Activities
When the principal contractor and/or his/her contractors are working in an area where a high health
and safety hazard exists, the principal contractor shall:
a) Develop a SWP.
b) Ensure that permanent and adequate supervision is available for the duration of the work
performed.
c) Work within visible earths (Standard Line Construction Method).
d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within
the scope of the permit to work system.
e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other
safety control equipment to enable operations to proceed in a safe manner.
f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle
entry.
g) Provide any temporary protective shielding required for protecting nearby operations from
the construction activities, at their own cost.
h) When Crossing roads, railway tracks and other power lines during stringing operations, the
principal contactor shall ensure that:
i). “Rugby poles” are properly erected at all road crossings and that the public is warned,
ii). Flagmen placed at strategic positions to warn traffic/ motorists.
iii). Whenever mobile cranes/ lifting machinery are operated onsite, the booms are retracted
and safe clearances from overhead power lines; communication lines or other overhead
obstructions are observed and maintained as per Electrical Machinery Regulations 19 &
21, Eskom Holdings (NTCSA) Procedure "Operating Regulations for High Voltage
Systems (ORHVS), 240-114967625" clause 5.03.6.3 (working in the close proximity to
live line/conductors).
iv). Supervisors are trained in the Eskom Holdings (NTCSA) ORHVS.
v). Detailed risk assessment shall be conducted prior the activities and a hierarchy of control
measures shall be considered before resorting to PPE. Where PPE are required, risk-
specific PPE shall be identified and issued to the specific team that will be working in the
close-proximity to live line/conductors.
i) Height restriction barriers/crossbars must be erected on both sides of the overhead power
lines, communication lines or other overhead obstructions. Establish the permitted safe
clearances in consultation with the owner of the line.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
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18. Operational Regulations for High Voltage Systems
a. To ensure the safety of workers, visitors and other persons who may be affected, the
operating regulations for high voltage systems shall apply during construction of high voltage
apparatus (construction of transmission/distribution lines) or working in live yard inside a
substation.
b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are
under supervision of an authorised person, under a work permit. When an authorised person
resigns from a company and is employed by another company, his authorisation shall expire
immediately.
c. The authorised person shall be present throughout the operations.
Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,
Authorisation and Training Standard, 240-70413865.
19. Costing for H&S
The principal contractor shall ensure that the submitted tender adequately makes provision for the
cost of H&S.
Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,
provision of PPE, occupational hygiene, occupational health, etc.
20. Site Access
The principal contractor shall not permit any person to enter the construction site where their health
and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons
shall be posted:
a. No one should enter the construction site without being inducted. The principal contractor
shall demonstrate how site access shall be managed on site.
b. Entering or leaving the site shall only take place at official access control points and may only
be done via the official designated walkways.
c. Where construction line is being constructed the principal contractor shall ensure that:
i). Members of the public are not allowed to be in the proximity where the activities are
being executed.
ii). Domestic animals are managed not to be in the proximity where the activities are being
executed.
21. Signage
Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following
signage is mandatory:
a. The principal contractor sign shall be posted at their site offices and shall have the name
and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First
Aider; Health and Safety Representative and Evacuation warden, Construction Health and
Safety Agent and Construction Permit (where applicable). Emergency numbers, principal
contractor name (including a logo), construction manager and contact number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
b. The Contractors shall provide signage in accordance with the scope and work area.
c. All safety and warning signs shall be always obeyed.
22. Principal Contractor’s Site Facilities
Site facilities shall be established and maintained by the principal contractor. The facilities include
but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also
Annexure F for portable toilet specifications. The design of the toilet should not expose employees
to splashes of other people’s human waste.
23. Public Safety
Principal contractors shall in their H&S plan, factor how they would safeguard members of the public
against their activities during the project.
24. Project and Site Rules
24.1 Life Saving Rules
The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees a, agents,
consultants, contractors, and visitors. Visitors to NTCSA sites should also respect and adhere to
these rules as applicable and could be instructed to leave the NTCSA premises with immediate effect
should they refuse to do so. Failure to adhere to these rules will be considered a serious
transgression and the expectation is that disciplinary action be taken by the employer. The client
reserves the right to suspend the contractor’s activities pending the outcome of the disciplinary
processes.
These rules are implemented to prevent serious injury or death of any employee, labour broker or
contractor working in any area within Eskom Holdings (NTCSA)
The rules are:
Rule description of rule
Open, isolate, test, earth and create an equipotential zone before
Touch
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
Rule 1
electrically charged and/or not electrically charged unless if trained, authorised, competent and
supervised. The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
(That is plant, any plant operating above 1000 V)
Hook up at height
Working at height means any work performed above a stable work surface or where a person
Rule 2 puts himself/herself in a position where he/she exposes himself/herself to a fall from or into.
Working at height is a significant part of work in NTCSA and is regarded as a high-risk activity,
as a result, all precautions must be taken to prevent incidents while working at height.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
Buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
Rule 3
mandatory in all vehicles/equipment when driving and/or travelling for NTCSA business
purposes.
Be sober
No person who is under the influence or who appears to be under the influence of intoxicating
Rule 4
liquor or drugs will be permitted to enter or remain on a NTCSA site conduct NTCSA business
or drive/operate a vehicle/equipment for NTCSA business purposes.
Ensure that you have a permit to work
Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s license
and other statutory permits
Ensure safe live working
To ensure safe live work: Each live worker shall ensure all live work basic principles are adhered
Rule 6 to, as outlined (for the method being used) in the High Voltage Live Working Standard; Observe
and maintain the Minimum Approach Distance; Only perform live work and tasks that are
authorised for and that are documented in the respective Task Manual.
24.2 Smoking
Smoking is only permitted at designated areas in accordance with the requirements of the
smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.
24.3 Cellular Phones
A contractor shall develop and implement a risk-based cell phone policy for a particular
construction site. Cellular phones shall not be used in areas where their usage is prohibited.
24.4 Fire Extinguishers
A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting
equipment is located. Fire extinguishers should be inspected on a monthly basis and be
maintained annually by a competent service provider. These records should be kept in the project
safety file.
24.5 Vehicles and Traffic Rules
a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.
b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling
in a motor vehicle.
c. No passengers shall be permitted to be transported at the back of trucks or light delivery
vehicles (LDV).
d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with
a specially designed crew cab with appropriate seating and seat belt per passenger, by the
manufacturer and manufacturer appointed fitment centre. The test certificate shall be
submitted for consideration to the client.
e. Where a vehicle licence condition stipulates the number of persons to be transported on the
vehicle, such number shall not be exceeded.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
f. The principal contractor shall ensure that the vehicles are inspected daily and maintained
regularly as per the manufacture’s specification.
24.6 Substance and Drug Abuse Management
a. The principal contractor must develop a substance abuse management procedure to manage
substance abuse on site. The procedure shall be in line with the client substance abuse
management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse
Procedure 32-37.
b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the
calibration be available on the safety file.
c. The alcohol testers must be trained and appointed in writing.
25. Pre-Task Risk Assessment
The principal contractor shall conduct a daily pre-task risk assessment with employees involved with
the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks
before work begins, highlighting critical steps from the SWP to ensure safety. Proof of
communication and confirmation of understanding will be recorded and kept at the job site during
execution. The signed pre-task risk assessment form shall be filed in the safety file.
26. Pre-task Planning
Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site
supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation
Works and Telecommunication Projects, 559-1432317009 Rev 1, Pre-Task Planning Template, see,
Annexure D.
27. Safe Work Procedures / Method Statements and Practices
The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as
identified in the risk assessment and scope of work, which will be submitted to client. Proof that the
SWP’s are discussed with all employees on site should be available in the site safety file.
28. Planned Task Observations (PTO)
The construction manager / supervisor shall conduct Planned Task Observations (PTO).
PTOs shall be conducted in such a way that the employee is observed against the actual steps of
the safe work procedure (SWP)/ method statements and marked against compliance with each step.
This will assist in determining employee competence and compliance. Record shall be kept. The
findings raised on the PTOs must be addressed/discussed with all employees on site to ensure
conformance and adherence to safe work procedures and method statements.
The minimum items that must be in the PTO but not limited to:
a. Project name.
b. Title of the SWP, reference number and revision number.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
c. Specific activity.
d. Steps.
e. Safety Steps.
f. Critical steps.
g. Follow-up action.
h. Observation conducted by (full name).
i. Designation (e.g., supervisor).
j. Individual/Team observed names.
k. Date of observation.
l. Signature.
29. Work at Elevated Positions and Roof Work
1. The Principal Contractor shall ensure that all work performed at elevated positions conform to
the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418
(Working at Height Procedure).
2. A fall protection plan, which must be based on the tower design supported by the required risk
assessments will be compiled, implemented, reviewed, and communicated to all employees
working at heights.
3. The principal contractor shall review their risk assessment and fall protection plan as required,
at intervals to be determined by the principal contractor, and taking into consideration:
a. Incident trend analysis, or new/revised technology.
b. Changes to scope of work, changes to work methods/procedures/equipment, etc.
4. The Contractors shall stop all persons working in elevated positions during periods of inclement
weather.
5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body
safety harness shall be worn when working at an elevated position, refer to SANS 50361. As per
20250529_Practice Note - MultiQuip FAS units (Ironman-Unit) _signed no IRONMAN FAS units
allowed on site.
6. Working in elevated positions shall only be carried out under the supervision of a competent
person in accordance with US 229995.
7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not
possible:
a. Fall protection equipment shall comply with Unit Standards and other recognised
international standards.
b. The Principal Contractor and/or his contractor shall compile a fall protection equipment
inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures
requirements for safe use and for inspections).
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
8. Provision must be made to prevent objects and/or material from falling from elevated areas and
the protection of persons working below. A drop zone shall be established with barricading and
necessary signs.
9. An Engineer shall do a design and calculations for all scaffolding where applicable.
29.1 Ladders (Portable)
a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant
SANS standards, or other recognised international standards.
b) Damaged ladders shall be clearly marked and quarantined and removed from the project
site.
c) Prior to work being performed, an adequate risk assessment shall be conducted, and
work shall be conducted in accordance with General Safety Regulation 6 and 13A and
Construction Regulation 10 of the OHS Act
29.2 Training and authorization
a) Every employer shall ensure that no person engages in any activity in relation to work at
heights unless they are competent to do so.
b) Only training providers that use competent training instructors and assessors who are
SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be
used.
c) All persons who work at heights or who are required to do rescue at heights shall receive
three days of Fall Arrest System (FAS) training and two days of rescue training in
accordance with the Unit standards 22998 and 229995.
d) The Contractor must ensure that all persons who work at heights and those who will be
required to do rescue at heights shall receive training according to the relevant unit
standards. As a minimum, individuals who work at height and are not responsible for
performing a rescue must undergo three days of FAS training (Unit Standard 229998)
and rescuers must further undergo two days rescue training in accordance with the Unit
Standard 229995. Rescuers must be appointed in writing for the site/project.
e) Official FAS training shall not have an expiry date on the certificate.
f) Only the training date shall be indicated on the certificate.
g) Official rescue training shall expire every three years from the date of issue.
h) The principal contractor shall ensure that there is a Level (2) First Aider trained for every
team working at height. See Annexure L
NB: All work at heights appointments and competency certificates shall be kept in the Health and
Safety File.
30. Occupational Health and Hygiene
The principal contractors and contractors shall identify the occupational stressors which could
include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any
person may be exposed because of his work activities.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
30.1 Occupational Hygiene Management Program
Principal Contractors and contractors shall develop, implement, and maintain an occupational
hygiene management programme to ensure that the occupational hygiene stressors are identified
assessed (monitored) and controlled. The occupational hygiene programme shall include, but not
limited to the following elements:
a. Occupational health risk assessment as a foundation.
b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS
accredited AIA.
c. Communication of occupational hygiene results and requirements.
d. Conduct awareness trainings and keep registers; and
e. Keep Occupational Hygiene surveys reports for a period of 40 years.
Where there are occupational hygiene stressors, principal contractors and contractors shall ensure
that occupation surveys are conducted to assess stressors. These programs may include but not
be limited to:
a. Hearing Conservation Programme.
b. Heat and cold stress Management Program.
The principal contractors and contractors shall report to the Department of Employment and Labour
on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of
such reports shall be made available to the client senior advisor H&S / H&S officer.
Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall
be submitted to PD Management/Occupational Hygiene Practitioners for information and record
keeping.
The principal contractor shall provide and adhere to effective monitoring procedures. These
procedures shall include the planning, carrying out and recording of the results of the measurement
programme. This is to confirm the effectiveness of the implemented control measures, and the
results shall be made available to the Contracts Manager/Employer’s Representative on request.
Note: Principal contractors and contractors are responsible to measure and monitor all Occupational
Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.
30.2 Medical Surveillance Programme
The Principal Contractor and contractor shall ensure that their employees are registered on a
medical surveillance programme and are in possession of a valid medical fitness for duty certificate
specific to the construction work to be performed. The Fitness for duty certificate shall be in form of
Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the
employee will be exposed to.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
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HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
The principal contractor and contractors shall ensure that employees have undergone pre-entry
medical examination before starting work on site. No employee shall access site without a valid
medical fitness for duty certificate.
The principal contractor and contractors shall ensure that employees undergo a periodic medical
examination as and when a need arise.
The Principal Contractor and contractors shall ensure that employees undergo an exit medical
examination at the end of the project or when the service of the specific employee has been
terminated or has expired.
Note.: The client will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
30.3 Pre-Existing / Current Medical Condition
30.3.1 Disclosure of pre-existing injuries or medical conditions
A pre-existing condition as defined by the OHS Incident Management Definitions and Classification
Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an
incident arising out of, and in the course of employment, shall be considered:
a) Non-work-related if the incident arises solely because of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) Work-related if the incident arises where the pre-existing condition/medical impairment may
have been a contributing factor.
Note 1: Principal contractors are to follow their own processes and procedures for classification. At
a minimum, the decision about the impact/implication of such pre-existing medical condition/medical
impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,
section 1).
Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,
depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any
other health condition such as previous medical operational condition in any part of the body.
An injury are any old injuries that existed prior to the work injury that may or may not have fully
healed. Some workplace environments could aggravate pre-existing conditions even if they would
not necessarily have caused a new condition in an otherwise healthy individual. Examples may
include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee
injuries etc.
30.3.2 A prospective employer / Supplier expectations/ duties
A prospective employer / supplier shall:
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Page: of 39
a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing
during the period of the employment process that could reasonably be expected to be
aggravated by performing their employment related duties.
b) request disclosure in writing and this request must be accompanied by details of the nature
of the duties that are subject to the employment.
c) advise prospective workers that if they knowingly supply false or misleading information, they
will not be entitled to compensation or damages under the Compensation for Occupational
Injuries and Diseases Act, Act for any event that aggravates the non-disclosed
pre-existing injury or condition.
d) ensure that pre-existing or current condition is part of:
i). Individual employment contract. Because the contract defines the terms and
conditions of employment
ii). Included in the employment induction.
iii). Person Job Specification shall be developed to have a portion where the individual
when visiting the occupational medical practitioner, it has been completed by the
employer, employee and the medical practitioner can complete the document.
iv). The employee shall reveal any pre-existing or current medical condition to the
Occupational Medical Practitioner prior the assessment.
v). Part of toolbox talk at least monthly, and awareness conducted more often, and
vi). Records shall be kept.
30.3.3 A prospective contractor employee duty
A prospective employee must, where requested in writing by a prospective employer, disclose all
pre-existing injuries or medical conditions of which they are aware of, that could reasonably be
expected to be aggravated by performing the employment related duties. If the prospective
employee is engaged before making the disclosure (or being requested to make the disclosure),
his or her entitlement to compensation is unaffected.
However, if the prospective employee does not disclose pre-existing medical condition or injury,
this may have an impact on the future management of incidents in particular the work relatedness
or not of an incident which may be attributed or not to pre-existing conditions.
30.3.4 Key considerations for employers
Employers considering implementing changes to their employment conditions and processes in
relation to these amendments shall note:
a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical
conditions from prospective workers during the pre-employment, periodic and post
screening process, and such information shall be kept confidential.
b) when providing details of the nature of the duties that are subject to the employment, it is
important that this information is accurate and provides specific details of the nature of the
duties. The prospective employee must receive information that will enable them to make
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
an informed decision about whether their pre-existing injury or condition might be
aggravated by the duties.
c) if the Workers' Compensation Commissioner has previously provided a copy of the
employee's claims history summary the employer shall not:
i). disclose to anyone else the contents of or information contained in the
summary.
ii). give access to the document to anyone else.
iii). use the contents of or the information contained in the summary for any
purpose other than for the purposes of the employment process (penalties
apply).
d) changes to employment conditions and processes should be made in consultation with the
employer's human resources or advisor and employee representative. Employers who may
have queries concerning equal employment condition and processes should seek
independent advice.
e) employers shall keep accurate records relating to this disclosure as this information will be
requested where applicable during the claim determination process.
f) The employer shall follow their own disciplinary procedure and share the outcome with the
client.
Note:
I. The employer shall ensure that the employees are not exposed or expected to execute
an activity that will exacerbate the pre-existing or current medical condition. Risk
assessment shall be conducted to determine the area where the individual shall be
expected to execute the duties.
II. The pre-existing or current medical condition shall be applicable to new or current
employees within a specific employer.
III. The employer shall manage all the pre-existing or current medical condition (this
include referrals medical conditions) as per legal requirements as all information shall
be kept private and confidential all the time.
30.4 Emergency Care
A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)
ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such
as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure
that all employees are familiar with the emergency numbers. Where the principal contractor or/and
contractor(s) has established their own contract with a specific service provider, those numbers must
be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.
The principal contractor must make clear to the employees that in any event one of the numbers
must be used or the combination to ensure that the life of the individual is preserved.
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File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
30.5 Employee Assistance Programs (EAP)
The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include
voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;
hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected
individuals. The Contractor shall communicate the programme to all personnel.
30.6 Rehabilitation
The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where
rehabilitation is required.
The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with
recommendations, communicate with employee and provide transport according to the planned
appointment.
The process shall continue until the rehabilitation of an employee is declared fit by the
Doctor/Hospital.
30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)
The principal contractor and contractor(s) shall submit a valid letter of good standing with the
compensation fund or a licensed compensation insurer relevant for the construction sector.
31. Emergency Preparedness and Response
a) The principal contractor shall provide a site-specific emergency preparedness and
response plan of which it shall include the specific activities being executed for site and
offices and submit this plan to the client for review.
b) The Emergency Preparedness Plans must be relevant to the scope of works and to the
prevailing surrounding environmental risks.
c) The principal contractor shall ensure that all the employees are fully conversant with this
plan.
d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and
identify areas for improvement. The report shall be written and action plan where
applicable be developed and all the records shall be made available for inspection/audit
by the client and/or authorities.
e) When preparing worksite Emergency Preparedness Plans, cognisance must be made
as to the locality of the site and the response time for the emergency services. Where
sites are remote, contractor management shall ensure that enough employees are
trained in the various disciplines to be able to afford prompt response attention.
32. Fire Safety
Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the
requirements of the local authority fire department and Section 9 of the Environmental Regulations
for Workplaces.
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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any
manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No
2021/539129/30
File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E
CT Replacement _ Mersey Substation
HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474
Revision: 1
Page: of 39
33. Site plans
The principal contractor must develop a comprehensive site layout plan with the following as a
maintenance where there is established static
guarding.
1.4 Cost of providing drinking water where there is
established static guarding.
1.5 Medical fitness certificates
4 Baseline OHS Risk Assessment (BRA)
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it
A non-compulsory MS Team Clarification meeting will be held on:
Annexure Attached Returnable Returnable Returnable
(Y / N / required at required at required
N/A) Tender Tender prior to
closing closing. Contract
(disqualifiab (Non- Award.
le)* disqualifiabl
e) **
1.1.1 Basic Compliance N √
Electronic copy of
the tender in a
PDF format. The
price list needs to
be submitted in
PDF and a copy
in excel format
(The limit is 50MB
per file and total
submission of
900MB per
submission)
1.1.2 *Authorisation Annexure A Y √
Form
1.1.3 *Acknowledgeme Annexure B Y √
nt form
1.1.4 *Tenderer’s Annexure C Y √
particulars
1.1.5 *Integrity Annexure D Y √
Declaration Form
(refer to
www.NTCSA.co.z
a for the Supplier
Integrity Pact that
suppliers are
required to
download and
read)
1.1.6 *CPA Annexure E Y √
Requirements for
Local
Goods/Services
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in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg
No 2021/5391
Refiloe Mabula
Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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Revision: 3
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Controlled disclosure
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
7. Acknowledgements
Eskom Operational Quality Forum Members
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Reg No 2002/015527/30.
B.2 Documented information for Control of Externally Provided Processes, Products and Services 1
East Grid High Risk IMBAE CT Replacement ProjectSECTION (TENDERER)
Clauses of 240- clause description indicate with an
105658000 (x) as applicable
Specification or (-) if not
Applicable
Pre-contract award quality requirements x
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate
whether site assessment is applicable.
Category 1 (refer to clause 3.5.-105658000) -
Category 2 (refer to clause 3.5.-105658000) -
Category 3 (refer to clause 3.5.-105658000) X
Category 4 (refer to clause 3.5.-105658000) -
Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -
3 post-contract award(eskom)
East Grid Asea IMBA/E Current Transformers High Risk Replacement for Impala, Mersey and Tugela Substation- Civil Works.
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for the procurement of:
[Instructions to the contract compiler: (delete these two notes in the final draft of a contract)
[Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry)
For use with the NEC3 Engineering & Construction Contract
Clause 11 in NEC3 Engineering and Construction Contract (ECC3) Option B states:
(insert at award stage or delete if not applicable)
is in the documents which the Contract Data states it is in.
Local Content Threshold
Cement Cement 100%
NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are
therefore, mandatory for contract award.
Confidential
Drawn chkd auth date reference drawings
Item bending dimensions
Drawn chkd auth date reference drawings
Item bending dimensions
Drawn chkd auth date reference drawings
Item bending dimensions approved by
Drawn chkd auth date reference drawings
Item bending dimensions approved by
Drawn chkd auth date reference drawings bars standard shapes
Item bending dimensions approved by
provision for stakeholder
relationship management..
1.1.3 Furthermore, in terms of the CIDB (Construction Industry Development Board)
regulations the contractor in consultation and partnership with Eskom shall facilitate
the establishment of a community project
Alternative Reference N/A
Number:
Area of Applicability: National Transmission
Company South Africa SOC Ltd
Functional Area: Engineering
Revision: 3
Total Pages: 5
Next Review Date: N/A
Disclosure CONTROLLED DISCLOSURE
Classification:
Compiled by Functional Responsibility Authorized by
...................................... ...................................... ......................................
Lerato Makola Thato Mathe Andile Maneli
Civil Engineer Chief Technologist Middle Manager
24/03/2026 27/03/2026 31 - 03 - 2026Date: .............................. Date: .............................. Date: ..............................
File name: EAST Grid High Risk IMBA/E CT Replacement Project Scope of works
Template ID: 559-751375159 Document template (for procedures, manuals, standards, instructions, etc. Formatted by:
DRM_TLN_17.03.2024 (Document Controller to update)
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
Content
. Introduction ....................................................................................................................................................... 3
2. References .......................................................................................................................................................... 3
3. Scope of work ................................................................................................................................................... 3
3.1 Foundations ................................................................................................................................................. 4
3.2 Steelwork .................................................................................................................................................... 4
3.3 Yard stone .................................................................................................................................................... 4
4. Authorisation .................................................................................................................................................... 5
5. Revisions ............................................................................................................................................................... 5
6. Development team ............................................................................................................................................ 5
7. Acknowledgements ......................................................................................................................................... 5
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it
is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
Several Current Transformers (CTs) at various voltages in the East Grid have been identified to be
at high risk of failure due to a few factors including leaking. These CT’s therefore must be replaced,
and this necessitates the modification of the existing foundations. The replacements are to be carried
out under the Scheme ID ERCT_ABIM as follows:
1. Impala Substation - IMP22P12- (Impala No6 Trfr Bay 275 kV Side)
2. Mersey Substation - MER22P10- (Mersey No3 Trfr Bay 275 kV Side, Mersey No2 BB 400kV
Bus Section No1, Mersey No2 Trfr Bay 400 kV Side, Mersey No3 Trfr Bay 400 kV Side) and
3. Tugela Substation - TUG25P09- (Tugela, 15 off: Tugela No1 Trfr Bay 275 kV Side, Tugela
No1 Trfr Bay 132 kV Side, Tugela No3 Trfr Bay 132 kV Side, Tugela 132kV BB Coupler A).
2. References
[1] (0.54/390) – HV Yard Civil Work
[2] (240-108982466) - Standard for HV Yard Stone in Eskom Substations
[3] (240-55922824) - Substation Layout Design Guideline
[4] (32-1205) – Eskom Maintenance Management Policy
[5] Occupational Health and Safety Act (OHS Act)
[6] SANS 1200: Standardised Specification for Civil Engineering
[7] SANS 10162-1: The Structural Use of Steel
[8] SANS 0100-1: The Structural Use of Concrete
[9] (TST41-794) – Substation and Facility Maintenance
This scope of work applicable to Impala, Mersey and Tugela Substations is to be read in conjunction
with drawings Imp22P12-SE-E52, Mer22P10-SE-E51, Mer22P10-SE-E52 and Tug25P09-SE-E51.
All construction is to be carried out in accordance with Eskom’s Safety, Health and Environmental
Specification. All necessary safety procedures must be strictly adhered to.
Controlled disclosure
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
The Civil Scope of Work at Impala, Mersey and Tugela Substations involves the following:
1. Foundations
2. Steelwork
3. Yard stone
3.1 Foundations
Existing foundations to be modified. Remove yard stones and excavate around existing foundations.
Modify the foundations with respect to drawings Imp22P12-SE-E52, Mer22P10-SE-E51, Mer22P10SE-E52 and Tug25P09-SE-E51, applicable to the respective foundation.
3.2 Steelwork
Steelwork support to remain in place and treated with anti-rust agent if required.
3.3 Yard stone
Reinstate yard stone where applicable according to document 240-108982466.
Controlled disclosure
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
East Grid High Risk IMBA/E CT Replacement Project
Unique Identifier: ERCT_ABIM
Revision: 3
Page:
4. Authorisation
This document has been seen and accepted by:
Name Designation
Thato Mathe Chief Technologist
Andile Maneli Senior Manager
5. Revisions
Date Rev. Compiler Remarks
April 2025 1 Lerato Makola First issue
March 2026 2 Lerato Makola Revised Scope
March 2026 3 Lerato Makola Substations to which scope of works
applies indicated.
6. Development team
The following people were involved in the development of this document:
7. Acknowledgements
None
Controlled disclosure
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is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without
the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
This document establishes the technical evaluation criteria for the evaluation of the tenders that will
be received in response to the request to tender for the civil works to be done at Transmission
Substations. It is a high-level consideration of the key aspects that will give direction to the technical
evaluation process. It is in accordance with the Tender Engineering Evaluation Procedure (24048929482) [4]
2. Supporting Clauses
2.1 Scope
This evaluation criteria document applies to all civil engineering aspects of the Transmission
Substations
2.1.1 Purpose
The purpose of this document is to establish a standardized framework for assessing the technical
capabilities and compliance of the civil works proposals.
2.1.2 Applicability
This document shall apply throughout Eskom Holdings Limited Divisions/ National Transmission
Company South Africa SOC Ltd Reg No 2021/539129/30.
2.1.3 Effective date
The date from which the document is effective is from the authorisation date.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] OHS Act, 1993: Construction Regulations, 2014
[3] SANS 1200: Standard Specification for Civil Engineering Construction
[4] 240-48929482: Tender Engineering Evaluation Procedure
2.2.2 Informative
None
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
2.3 Definitions
2.3.1 Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary)
2.3.2 Tender: A written competitive offer, quotation, proposal made by the supplier in a prescribed
or stipulated form in response to an invitation to tender/competitive enquire for provision of
assets/goods or services and or the disposal thereof.
2.4 Abbreviations
Abbreviation Explanation
CV Curriculum Vitae
EDWL Engineering Design Work Lead
LDE Lead Discipline Engineer
N/A Not Applicable
OHSA Occupational Health and Safety Act
SANS South African National Standards
TET Technical Evaluation Team
2.5 Roles and Responsibilities
Engineering Manager: All Engineering Managers throughout Eskom shall ensure that all staff, in
their respective areas understand and adhere to this procedure.
Engineering Design Work Lead (EDWL): The EDWL is responsible to manage the execution and
adherence to this procedure. Typically, on New Build projects the EDWL role is fulfilled by the Lead
Discipline Engineer (LDE) and in existing asset projects the EDWL role is fulfilled by the relevant
System Engineer/plant Engineer.
Technical Evaluation Team (TET) member: The delegated engineers/technical specialists who
are responsible to review and evaluate technical aspects of the tender documentation as per the
Tender Technical Evaluation Strategy.
2.6 Process for Monitoring
N/a
2.7 Related/Supporting Documents
N/a
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
3. Tender Technical Evaluation Criteria
3.1 Scope of Work
The following is a high-level applicable scope of work ticked, refer to a detailed scope of work
document for the tendered project:
Scope Applicable
Foundations and/or plinths
Cable Trenches
Earthworks/Terrace
Roads
Drainage
Yard stone
Buildings
Fencing
Steelwork
(i.e. Main columns and beams, equipment support
and/or floodlight mast)
Security Lighting
Earthmat & Earthtails
Substation Electrical in Buildings
(i.e. Lighting installation, ventilation installation
and/or electrical installation-DB)
3.2 Technical Evaluation Threshold
The minimum weighted final score (Threshold) required for a tender to be considered from a
technical perspective is 70%. The tenderers will be evaluated using the criteria listed in section 3.3.
Each criterion is allocated a weight. An overall scoring will be given for each tenderer. The overall
score is a sum of the individual scores allocated for each criterion.
3.3 Qualitative technical Evaluation Criteria
Compliant tenders will be evaluated against a set of weighted qualitative evaluation criteria. The
evaluation criterion has been broken down into sections and a percentage weighting has been
allocated to each section. Percentage weighting summary figures is indicated in the table below:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by
third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30
Transmission Substations Civil Qualitative Technical Unique Identifier: 240-170000109
Evaluation Criteria Revision: 5
Page:
Table 1: Qualitative Evaluation Criteria
Qualitative Technical Criteria Reference to Criteria Criteria Score Clarification
Description Technical Weighting Sub
Specification (%) Weighting
/ Tender (%)
I. National Transmission company south africa SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2021/539129/30 [hereinafter referred to as “the Disclosing Party”.
Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
1.1 Scope
The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all
wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).
1.2 Purpose
The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical
behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate
consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and
considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour
of paramount importance and expects every existing/potential supplier and its own employees/directors to
always act ethically and with integrity.
Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable
South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,
cost effectiveness and competitiveness.
This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.
1.3 Preamble
In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,
sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from
any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including
tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)
2. Definitions
Term Definition
Conflict of Interest A conflict of interest arises when one’s personal interests, personal
financial interests or any other interests, affect, or could be perceived to
affect, or has the potential to affect one’s objectivity and discretion and/or
the objectivity and discretion of another in performing Eskom duties or
making decisions on behalf of Eskom. This means that an employee or
director is in a position to make a decision (or influences a decision) that
is not fair and objective in order to benefit personally, or to benefit related
and /or inter-related persons.
Director Means a member of the board of Eskom, or a board of its subsidiary or
an alternate director of such board and includes a person occupying the
position of a director, by whatever name designated, or a prescribed
officer, or a person who is a member of a committee of the board or of
the audit committee, irrespective of whether the person is also a member
of such board.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
Employment equity The Employment Equity Act promotes equity in the workplace,
ensures that all employees receive equal opportunities and that
employees are treated fairly by their employers. The law protects a
person from unfair treatment and any form of discrimination.
Employee (s) Also referred to as staff members. These include individuals employed
by Eskom on a permanent basis, contract labour, temporary employees,
part-time employees, casual employees, occasional employees, fixed-
term contractors, learners, and others acting on behalf of Eskom or its
subsidiaries.
Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic
person and includes any employee of such supplier acting within the
course and scope of his/her employment, or any agent or manager acting
for or on behalf of, or in the interests of the supplier registered as a vendor
on the Eskom Vendor Database.
Supplier Means any natural person or juristic person that does business with
Eskom or tenders to do business with Eskom, or is registered on Eskom’s
Vendor Database, such as consultants, contractors, sub-contractors and
providers of goods and services.
3. Abbreviations
Abbreviation Explanation
DOI Declaration of Interest
ETC EXCO Tender Committee
NDA Non-disclosure agreement
RFP Request for Proposal
RFQ Request for Quotation
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
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Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
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4. Supplier’s Obligations
4.1 Eskom’s suppliers accept that they will at all times:
4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all
reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal
practices during any stage of the Eskom procurement process including the execution of contracts
and contract modifications.
4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact
the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.
4.1.3 Reject all improper business practices (as may be prohibited by Eskom).
4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their
interaction with Eskom for personal gain.
4.1.5 Seek to constantly maintain and enhance their standards of professional competence.
4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,
employment equity initiatives and human relations policies) to the highest ethical standards.
4.2 Eskom’s suppliers confirm specifically that:
4.2.1 All confidential information, to which they may have access in the course of their work, must not be
disclosed without the express consent from the authorised Eskom representative. The supplier is
required to complete a Non-Disclosure Agreement (NDA) to give effect to this.
4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to
influence the tendering process to advantage themselves or to mislead Eskom in any way and that
Eskom has the right to request an audit of such information, and take further action against the supplier
should it be found that it has acted in a dishonest or fraudulent manner.
4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is
recognised, Suppliers are nevertheless, required to avoid relationships with Eskom
employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,
equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required
to complete the Integrity declaration form wherein they are required to disclose any interest that they
may have with an Eskom employee/director, whether financial, personal, or private, in its business,
and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the
decision-making during tender award. Should a supplier later become aware that its
owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a
tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom
and submit whatever information may be required regarding the parties involved.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally
an accepted commercial practice, they must not in any way negatively affect Eskom’s image and
reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of
such a nature (value or circumstances) as to be construed as placing an Eskom employee/director
under obligation to the supplier or in any way improperly influence the recipient.
4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director
involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving
direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,
no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by
an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in
which the supplier is participating.
4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers
involved in a tender/RFP process in which it participates. They will complete the integrity Declaration
Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom
tender/Request for Quotation (RFQ).
4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that
may be imposed on suppliers should they be found guilty of misconduct.
4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom
employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via
email at [email protected], or via the Eskom Forensic email at [email protected] or through
the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.
5. Eskom’s Obligations
5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional
principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.
5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),
wherein they are required to declare all interests, directorships, memberships, details of any of their
related or inter-related persons or other associates that conduct business with Eskom and all other
material personal interests, whether a conflict exists or not. During the financial year, all Eskom
employees/directors have an option of amending annual DOIs should there be changes in their
interests or what has been disclosed already. In addition to this annual declaration, employees are also
required to complete an additional DOI and NDA if involved in the procurement process.
5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,
recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/
negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,
gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to
benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting
loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans
or benefits and the terms and conditions of the loan that is offered to the employee/director is also
offered to the general members of the public or a section thereof.
5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which
it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from
the said tender evaluation/negotiation process.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the
provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom
employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after
following a process of investigation and affording the supplier an opportunity to make representation,
to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various
other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,
Eskom will forward the names of such suppliers including the directors of the company to National
Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.
5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other
beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a
director or owner of a business, or in any other capacity. This includes third-party related transactions
with an indirect link to an Eskom contract.
6. General
6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,
regulations and legislation of the Republic of South Africa.
6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal
proceedings that may arise in accordance with the provisions of the law.
6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity
Pact be regarded as invalid, remainder of the provisions will remain valid.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Construction Bank
Danske Bank A/S
ING Bank NV
Macquarie Bank Ltd
Mizuho Bank Ltd
Mizuho Corporate Bank Ltd
SACE SpA
Siemens Financial Services
eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access NTCSA published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
1. Open your web browser
2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
3. eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
*
Fig1.1
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
4. Once the email is verified, login using your registered email address and password then the
OTP page will be displayed
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5. OTP sent to the registered cellphone number and email address
6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7. Landing page once OTP is verified
8. Select the preferred “Ref No”
9. A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
10. Click on “Create New Submission” button to submit required Tender documents
11. Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
12. To submit tender documents, click on “Add file” button
13. Upload required tender documents by:
1. Giving the file a name
2. Select the listed file type e.g.: Technical, commercial, finance and etc
3. Choose the file you need to upload
4. Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of
all uploaded files should not exceed 900MB.
16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
17. Click on “Finalise and Close Submission” button to finalize the submission of documents.
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
18. Once the submission is finalised the page with all submitted documents will display with the
submission and closed time and date timestamp at the bottom.
19. To view submitted tenders, click on “My Submissions” menu option. All your individually
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
20. Once the submission process is complete an email with be sent to the submitter with all
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
From:Eskom E-Tender Document Submission 28 <[email protected]>
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
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Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
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Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Financial Requirements
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP)Payment Terms: payment terms as stipulated
hereunder when submitting tenders and concluding contracts with NTCSA:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
to paying Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed
Compliance Requirements
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zip (RFP)No specific requirements found
o Document specific checklists and registers o Monitoring/Inspection reports o Findings and close out reports. o Natural resource consumption (water, fuel, electricity usage etc.) 2.7 Related/Supporting Documents [1] 32-1034 Eskom Procurement and Supply Chain Management Procedure [2] 240-106082683 SHEQ Requirements for the Procurement and Supply Chain Processes in Eskom CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page
The Contractor Environmental Management Model Transmission has adopted a six-phase environmental contractor management model to effectively manage contracts and suppliers. Phase 2: Phase Phase 4: Site Phase Tender Phase 5:Contract Phase 6: Post Mobilisation 1:Design Enquiry, 3:Supplier Execution -Contract /Access to Phase Evaluation Registration and Continual Review site and Award Monitoring Figure 1: illustrate the six phases environmental contractor management model 3.1 Phase 1: Design Phase
Environmental Practitioners to provide the designer with an environmental specification that are specific to the contract or services to ensure integration of the environmental requirements into the design.
The designer and the responsible environmental practitioner to conduct a site visit before commencing with the design or contract goods and services environmental specification can be developed. 3.2 Phase 2: Tender Enquiry, Evaluation, and Award
Functional environmental requirements will form part of the tender/enquiry. The tender/ enquiry shall be accompanied by a contract specific environmental specification and risk assessment and applicable SHE policies and procedures. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Transmission Supplier Conduct due diligence on All environmental documentation, records, reports shall be the supplier prior the work made available for review when requested by Transmission or is executed its appointed inspection agency. The supplier shall provide suitable facilities and safe working environmental to Transmission or its appointed environmental agency 3.3 Contractors Environmental Management System Requirements
The Contractor/supplier shall have a documented, implemented and maintained environmental management system, preferably guided by the ISO 14001:2015 Standard. New Suppliers can provide evidence of their compliance by maintaining accurate and up-to- date documentation and records related to their environmental management practices. This can include policies, procedures, training records, audits, and monitoring reports.
The Contractor shall be responsible for ensuring that all their Supplier Organisation’s environmental programmes comply with the Transmission requirements. The Contractor shall define the specific environmental control elements applicable to the scope of works, goods or services.
The Contractor shall inform Transmission of any changes to the environmental requirements that were evaluated during the tendering stage prior to implementation of these changes. 3.4 Environmental Planning
Any revisions to the plans/programmes shall require the agreement of Transmission or its environmental representatives prior to the commencement of work involving an activity affected by such changes.
The revision of environmental documents shall be subjected to review and approval by all parties previously responsible for evaluation prior to implementation. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page
The following will form part of the supplier’s documented EMS, and shall be internally reviewed, and formally approved. The environmental management system must cover each distinct stage of work performed/undertaken and it shall include but not be limited to: o Site establishment. o Access control to site. o Site construction and installation work (civil, electrical, power lines etc.). o Manufacturing (site, factory, temporary workshops etc.). o Storage areas (plant, equipment, free issue material etc.). o Waste Management Plan (or method statement); Site and Vegetation Clearing. o Handling of Hazardous Chemical substances. o Site management (water management, dust and noise, landowner liaison, final release and settlement of disputes and claims). o Rehabilitation. o Site demobilization.
Different physical locations where the supplier’s work will be performed, the significant environmental conditions will be included and mitigated.
Work to be performed by the supplier and their pre-determined scoping requirements.
Waste management plan/procedure that includes waste segregation and minimisation, waste disposal register, anticipated waste streams to be generated and related legal requirements applicable to waste management for specific scope of work.
Environmental records to be retained at site for the specific scope of work and, shall include but not be limited to: o Environmental Authorisation (including all other permits and licenses). o Project specific Environmental Management Plan/Programme. o Aspects and Impacts register. o Incident register and Investigation reports. o Non – Conformance register. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: o Complaints register. o Waste statistics (reused, recycled, donated and disposal records). o Water use records. o Hazardous Substances registers and Safety Data Sheets. o Records of internal and external audits and inspections (reports, findings, action plans and close outs). o Records of site inspections conducted (checklists and reports). o ECO reports (where applicable). o Energy Efficiency Checklists. o Appointed environmental representative (Appointment Letter). 3.5 Organisational Environmental Aspects and Impacts Registers
Transmission Aspects and Impacts register shall identify/indicate/define/reflect the supplier’s scope as per the requirements of ISO 14001: 2015.
Transmission requires that the service providers ’s environmental requirements documentation meet the additional requirements below as a minimum
Identify and list all environmental aspects per activity.
Determine all the possible environmental impacts for each of the identified aspects.
All environmental aspects shall be assessed before and after controls.
Identify significant Aspects and Impacts and establish programmes/ procedures on how to address the impact to the environment.
The impacts shall be rated and must be included in a compiled Environmental Aspects and Impacts register (See Appendix A).
Aspects and Impacts register by the contractors/suppliers must be a revision-controlled document; An example of the Environmental Criteria for determining the significant impacts are explained in Appendix A. Note: this shall be managed according to the level of environmental risk. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Transmission Supplier Significant aspects shall be considered in the Planned actions and impact control (corrective) setting of Objectives and Targets and the measures for the medium and high significant determination of the environmental risks and impacts shall be undertaken through opportunities at the project level. environmental management programme/plan and/or through operational controls. Note: These records shall be kept in a hard copy and submitted to the environmental practitioners
The supplier’s organisational structure shall indicate the current management hierarchy as per scope of work (include SHEQ representatives). The structure must clearly show lines of responsibility and authority and shall reflect both the names of the appointed persons and their respective designations and positions. The management representative (i.e. appointed responsible authority of site) having overall responsibility for environmental management and planning.
A qualified person (National Diploma or a degree e.g., Environmental Sciences/Management or Nature Conservation or relevant Natural Sciences) having the responsibility for monitoring environmental planning and activities and their relationship within the management structure according to the project EMPr/EMP and/or EA requirement. For low risk projects an environmental representative with two weeks environmental training will be sufficient to be an environmental representative.
Environmental tender returnable must be clear to suppliers. The environmental practitioner to identify and list all applicable environmental requirements in relation to the scope of work
Where applicable, the tenders or potential suppliers must conduct a site visit of the area where the work shall be executed before tendering.
The site visit will be conducted with the supervision of contract custodian together with the commercial practitioner. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 Environmental Requirements for Contractors and/or Unique Identifier: 240-180100134 Suppliers Revision: 1 Page: Items for informing the Tenderer
For the environmental requirements that were not met during the evaluation phase, the Tenderer will be given seven (7) days to submit the outstanding requirements. failure to submit the outstanding requirements within the seven (7) days period will render the tenderer non-compliant and the evaluated score will not change. As environmental requirements in a tender are contractual requirements, the non-compliance will not lead to a tenderer’s disqualification but will be highlighted in the submission report to the Delegated Approval Authority (DAA) for the Tenderer to address during the negotiations or post contract award.
Outstanding environmental issues at the clarification must be provided for in the contract with the tenderer given a specific period post contract award to address.
A site plan must indicate evacuation routes and emergency assembly point locations.
Zones for particular activities.
Cranes (including radii and capacities).
Site offices.
Welfare facilities.
Off-loading, temporary storage and storage areas (laydown areas).
Sub-contractor facilities were applicable.
Car parking including reverse parking.
Access (must consider people with disability), entrances, security and access controls, temporary roads, and separate pedestrian routes.
Site hoardings and existing boundaries.
Temporary services (including electrical power, lighting, water distribution, drainage, information and communications technology, site security systems, and so on).
Location of fire extinguishers and first aid kits.
Fire hazard The Contractor shall develop emergency protocols for dealing with fires, which may include a Fire Management Plan in accordance with the National Veld and Forest Fire Act (No ) and ensure that all staff is trained / informed in fire prevention. No area shall be denuded of vegetation to create firebreaks. Open fires are not allowed on site. The Contractor Environmental Officer shall ensure that in areas with a high fire danger rating, staff is informed of this. Smoking shall be restricted to designated areas or shall not be allowed, particularly in areas that have a high fire danger rating. Contractor shall ensure that adequate Fire Fighting equipment is available on site, particularly near hot work and/or where it is specifically identified as a requirement by either the landowner or during the risk assessment.
Environmental factors to H&S The principal contractor shall monitor dust and noise caused by mobile equipment, generators and other equipment during construction. Factors such as wind can often affect the intensity to which these impacts are experienced. To ensure that noise does not constitute a disturbance during construction activities. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _Avon Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39 Dust suppression measures shall be in place to reduce the dust caused by the movement of heavy vehicles and other contractor activities in order not obscure visibility.
Signing off the contract No project shall be signed off before the client has assessed the activities completed in relation to health & safety outstanding issues.
Forums for Governance and Communication Governance and communication structures shall be established on site where project H&S matters shall be discussed. The agenda, minutes and attendance registers of H&S meetings shall be available. NOTE: These meetings do not replace or act as a substitute for the required statutory meetings. Statutory H&S Committees in terms of Section 19 and 20 and General Administrative Regulations 5 of the OHS Act and Eskom Holdings (NTCSA) requirements shall be established.
Construction Vehicles and Mobile Plant Construction vehicles and equipment shall comply with the relevant legal and other requirements like Construction Regulations 23, the National Road Traffic Act, the Mine Health and Safety Act, National Environmental Act and Eskom Holdings (NTCSA) Vehicle Safety Specification Procedure 240-62946386. The following requirements are applicable during operation of construction vehicles: A principal contractor shall ensure that construction vehicles and mobile plant are operated by persons with appropriate training, certified competent and in possession of proof of competency, and authorised in writing to operate those construction vehicles and mobile plant
Designated drivers shall be in possession of an appropriate valid driver’s licence for the class of vehicle operated. The driver’s license shall be kept by the person so authorised who shall produce such card on request.
All construction vehicle operators, flagman/banksman/signalman/pointsman shall wear visible PPE at identified high-risk construction sites and shall be visible to the operators during the day or night.
Heavy construction vehicle parking sites, driveways, or any site shall be designed in such a way that no reversing is required. Where reversing is unavoidable, it shall only be done in the presence of a flagman or a banksman.
The contractor shall develop a vehicle and pedestrian management plan.
Relevant traffic signs shall be displayed.
Reverse beepers shall be fitted on construction vehicles.
Drivers of construction vehicles and mobile plant shall have medical certificates of fitness to operate those construction vehicle and mobile plant, issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _Avon Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39
The speed limit within the bounds of the construction site shall be clearly stipulated and communicated to everyone and be part of the induction.
Drivers / operators shall not text or talk on cell phones or two-way radios while driving.
The Principal Contractor/ contractor shall ensure that employees do not: i). Ride on back of light delivery vehicles, cranes or other mobile plant equipment. ii). Leave vehicles unattended with the engine running. iii). When unattended, vehicles shall be locked, chock blocks fitted, and keys removed.
Vehicle shall be searched on the premises or when entering or leaving the premises.
The Principal Contractor/ contractor shall be responsible for the safety and security of his vehicles (including private vehicles) on the premises.
The Principal Contractor/ contractor shall maintain his vehicles in roadworthy condition with valid licenses. These vehicles shall be subject to inspection by the Client representative. Un- roadworthy vehicles shall not be allowed to site.
Environmental factors to H&S The principal contractor shall monitor dust and noise caused by mobile equipment, generators and other equipment during construction. Factors such as wind can often affect the intensity to which these impacts are experienced. To ensure that noise does not constitute a disturbance during construction activities. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Impala substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39 Dust suppression measures shall be in place to reduce the dust caused by the movement of heavy vehicles and other contractor activities in order not obscure visibility.
Drivers of construction vehicles and mobile plant shall have medical certificates of fitness to operate those construction vehicle and mobile plant, issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Impala substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39
Environmental factors to H&S The principal contractor shall monitor dust and noise caused by mobile equipment, generators and other equipment during construction. Factors such as wind can often affect the intensity to which these impacts are experienced. To ensure that noise does not constitute a disturbance during construction activities. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Tugela Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39 Dust suppression measures shall be in place to reduce the dust caused by the movement of heavy vehicles and other contractor activities in order not obscure visibility.
Drivers of construction vehicles and mobile plant shall have medical certificates of fitness to operate those construction vehicle and mobile plant, issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Tugela Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39
Environmental factors to H&S The principal contractor shall monitor dust and noise caused by mobile equipment, generators and other equipment during construction. Factors such as wind can often affect the intensity to which these impacts are experienced. To ensure that noise does not constitute a disturbance during construction activities. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Mersey Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39 Dust suppression measures shall be in place to reduce the dust caused by the movement of heavy vehicles and other contractor activities in order not obscure visibility.
Drivers of construction vehicles and mobile plant shall have medical certificates of fitness to operate those construction vehicle and mobile plant, issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No 2021/539129/30 File name: East Grid High Risk IMBA/E CT Replacement Project _202511_PD_Health Safety Specification_ High Risk IMBA/E CT Replacement _ Mersey Substation HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 559-559476474 Revision: 1 Page: of 39
A certified copy of a tax clearance certificate is required from foreign tenderers (with a footprint in South Africa but that are not registered on Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 CSD and have not provided a SARS pin number) and local tenderers (that have not provided their SARS e- filing PIN number for verification by NTCSA and/or their CSD profile / CSD number). Foreign suppliers with no footprint in South Africa must complete the SBD1 document; however, no proof of tax compliance is required. 1.1.11 Tax Evaluation √ questionnaire to determine whether a company, close corporation (CC) or Trust is a personal service provider for purposes of PAYE. 1.1.12 *SBD 6.1 Annexure I Y √ Proof of valid and current CSD Registration (CSD number/CSD Report) ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE. 1.1.36 Safety N √ COIDA - Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) 1.1.37 Quality Attached √ Separately 1.1.38 Other Attached √ safety/quality Separately documents as required per scope of works. 1.1.39 Environmental Attached √ Separately 1.1.40 Due N √ Diligence/financia l analysis Audited Financial Statements of the tenderer for the Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 previous 18 months, or to the extent that such statements are not available, for the last year. In the case of a joint venture or special purpose vehicle (SPV) specially formed for this tender, audited financial statements for each participant in the JV / SPV must be submitted. Start-up enterprises formed within the last 12 months are not required to submit audited financial statements, but if successful in this enquiry; will be required to furnish statements for the first year once available. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA 1.1.41 Functionality/Tec Attached Y √ hnical separately Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 1.2. Tender Data The Tender Data makes several references to the Standard Conditions of Tender and in those instances, the clause numbers are referenced hereunder. If the Standard Conditions of Tender are not attached to the enquiry, then tenderers are required to download this from www.NTCSA.co.za. The “Tender Data” as detailed herein shall take precedence over the Standard Conditions of Tender in the event of any ambiguity or inconsistency between the two documents. Clause Number from Standard Tender Data Conditions of Tender 1.1 Parties The Employer is NTCSA SOC Ltd The NTCSA Representative is: Name: Refiloe Mabula Tel: 011 800 5003 E-mail: [email protected] 1st tier Escalations can be directed to: Name: Takalani Nemavhulani Tel: 011 800 3198 E-mail: [email protected] 2nd tier Escalations can be directed to: Name: Frans Pooe Tel: +27 11 800 5661 E-mail: [email protected] 1.3 Enquiry documents The Invitation to tender number is: E3032NTCSAMWP 1.4 Type of enquiry This enquiry is an open invitation to tender. 1.6 NTCSA's rights to accept or The tender shall be for the whole of the contract. reject any tender 2.1 Eligibility Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with NTCSA or State-Owned Companies. Tenderers are ineligible to submit a tender if
Tenderers have the nationality of a country on any international sanctions list. A tenderer shall be found to have the nationality of a country if the tenderer is a national or is constituted, Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services.
Tenderers submit more than one tender either individually or as a partner in a joint venture or consortium except on an E- Tendering system where there is a limit size (900MB) for submission and the tenderers may submit more than one submission with the same tender number. This submission must be clearly marked as not an alternative tender, but rather should cater excess information that exceeded the acceptable size limit.
Tenders submitted by a joint venture or consortium where the JV/consortium agreement does not explicitly state that the parties of the JV or consortium shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms.
A Tenderer must not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. Prima facie evidence that a tenderer has a conflict of interest with one or more parties in this [tendering/RFP] process is: (a) they have a controlling partner or majority shareholder in common; or (b) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another tenderer, or to influence the decisions of the Employer regarding this bidding process;
Tenders signed by non- authorised persons.
Any tenderer that is restricted by National Treasury.
Any tenderer on the Tender Defaulters list.
A tenderer that sub-contracts 100% of the Scope of Work. NTCSA will disqualify tenderers that are found not to have met the eligibility criteria. 2.2 -2.5 Tender Closing The deadline for tender submission is: Date: 30 June 2026 Time: 10h00 am Late Tenders will not be accepted. Tenders are to be submitted to the following link: https://tenderbulletin.ntcsa.co.za/ Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 Tenders are uploaded via Eskom Tender bulletin site on the Eskom E- tendering page. 2.9 Submitting a tender -Original For Electronic Tender Submissions. tender and copy The tenderer must upload the tender via NTCSA Tender bulletin site on the Eskom E- tendering page. The documents need to be uploaded under the folder Technical, Commercial, Financial, and other. All documents need to be submitted in a PDF and Excel format (The limit is 50MB per file and total submission of 900MB per submissions). The price list needs to be submitted in PDF and a copy in excel format No Zip/condense files can be uploaded No hard copy will be accepted If for some reason you resubmit your tender, then the latest version of the tender submitted will only be accepted and all previous submission/s will be null and void. Please ensure that the submission status is indicated as complete. Supplier Help Manual guide and video can be found on Eskom E- Tendering .12 Tender Validity Period The tender validity period is 12 weeks 2.15 Clarification meeting A non-compulsory clarification meeting with representatives of NTCSA will take place as follows: Date: 18 June 2026 Time: 10h00 am (SAST) Venue: Microsoft Teams (Virtual) This will be held via MS Teams via the following link: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/392206544099132?p=zfEwfLy r8AXCQIWVmZ Meeting ID: 392 206 544 099 132 Passcode: 2QZ26d7B Tenderers must confirm their intention to attend with the NTCSA Representative, stating the name, position and contact details of Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 each proposed attendee. 2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before the closing time for clarification queries, which is (5) five working days before the deadline for tender submission. 2.22 Alternative tenders Alternative tenders are not allowed. If alternative tender(s) are allowed, it may be based only on the following criteria and subject to acceptance by NTCSA
A different completion date;
A different payment method;
Different technical methods and specifications; and/or
A different main option and other combinations of secondary option clauses, acceptable to NTCSA as the Employer, selected from the NEC Engineering and Construction Contract. 2.32 Cataloguing The successful tenderer may be required to provide the cataloguing information per item after contract award, and in that instance, will need will to ensure that all materials delivered to NTCSA are labelled in line with NTCSA’s labelling specifications as may be stipulated. Where cataloguing is a requirement, the Pricing Schedule must also include a line item for cataloguing, which tenderers are required to quote for. NTCSA will pay for the cataloguing. 2.33 Provision of Security for Security for performance (for example but not limited to Performance Performance Bond and Retention) is required, the names of two financial institutions that the tenderer will approach must be submitted with the tender. 3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders will be downloaded electronically. 3.5 Prices to be read out or not Prices will not be read out. 3.9 Basic Compliance Basic compliance with this enquiry requires a tenderer to meet all the following requirements: Basic compliance for this invitation to tender are
Meet the eligibility criteria for a tenderer
Submit a complete tender with commercial, financial and technical information
Submission of the mandatory commercial tender returnables as at stipulated deadlines. For E-Tendering, a tenderer’s failure to have submitted/uploaded tender documents will render the tender non-responsive. Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 3.10 Mandatory tender returnable A tenderer that does not submit mandatory documents or the complete information required in mandatory documents by the deadlines stipulated in the Tender Returnable section will be deemed non-responsive. 3.12 Functionality requirements Functionality requirements are applicable. The following criteria will be applicable for this transaction under functionality criteria: Criteria Weight Functionality requirements as 100 listed on the table below Threshold 70% Refer to the attached detailed Technical Evaluation document (240-170000109) Tenderers who do not meet the threshold for functionality scoring will be disqualified. 3.14 Evaluation of Price Prices will be evaluated as follows
Inclusive of VAT;
Corrected for arithmetical errors;
Excluding contingencies in any bill of quantities or activity schedule’
Adjusted for any other acceptable variations, deviations, or alternative tenders submitted; and
Making a comparison of the Net Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable.
Unconditional discounts will be taken into account for evaluation purposes.
Conditional discounts will not be taken into account for evaluation purposes but will be implemented when payment is effected. Prices will be scored out of 80 points 3.16 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the PPPFA. If a tenderer fails to submit evidence of its points claim for a Specific Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 Goal, it will not be disqualified. However, it will be awarded 0 points for that Specific Goal. 3.17 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the [80/20] system. NTCSA will add the score from Pricing and Specific Goals together and rank the suppliers from the highest to the lowest. B-BBEE Status Level of Number of points Contributor (80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non Compliant 0 3.18 Objective Criteria The following objective criteria apply to the enquiry: The inclusion of objective criteria in an enquiry is not mandatory but a condition for contract award, and if included, this must align with the requirements of the PPPFA [clause 2(1)(f)] and be clearly stated in the enquiry together with the consequence of such objective criteria (i.e., if the tenderer does not meet objective criteria; it may lead to the second-ranked tenderer being recommended for award). NB: The following documents are required to claim preference points,
Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPC affidavit Section 2: Other SDL&I Objectives in line with RDP Goals Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 2.1 Designated Sectors When applicable the following stipulated minimum threshold for Local Production and Content must be achieved in full by the tenderer YES NO
Is this Commodity or part X of it a Designated Sector? Please indicate below Designated Components Commodity Description Local Content Threshold Cement Cement 100% NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are therefore, mandatory for contract award. 2.2 Mandatory CIDB Grading: 4CE. 2.3 Skills Development targets. Criteria Eskom Target Tenderer Commitment Trainee 1 Supervisor Shutter hand 3 Tender Returnable if the above element is a requirement.
Proof of a sub-contract agreement/s must be submitted
CSD report of subcontractors
Sub-contractor/s B-BBEE certificate / sworn affidavit must be submitted. SDL&I Penalty and Performance Security. As security for the fulfilment of all SDL&I obligations, Eskom will apply a penalty of 2.5% of every. invoice amount (excluding VAT) for failure to submit SDL&I performance reports every quarter: or failure to meet the SDL&I obligations in a contract. Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 64 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 2 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 3.19 Reverse e-auction Reverse e-auction is not applicable. Contractual Requirements Mandatory Contractual Requirements that must be included in all tenders is the following
Proof of CSD registration
Proof of registration CIDB Grading: 4CE. Additional Contractual Requirements that may be included if applicable
Project Stability The intent of Project Stability mandate is to facilitate an enabling environment for project planning and execution to be implemented in a stable operational environment through the development of enabling processes, systems, and initiatives throughout the project life cycle. This is done by providing direction, assurance, integration, coordination and management of stakeholder engagement, the impact of SED and supplier labour risks; all aimed at obtaining an SLO by empowering the project so that it is implemented in an environment that is free of constraints that may create instability for its completion. The Eskom Socio-economic Development (SED) Policy and Strategy, which emphasises obtaining a social licence to operate (SLO), is essential for reducing non-technical risks, such as social conflict, workforce protests, damage to the company’s reputation and property, which may lead to project delays and possible shutdowns. The information below indicates the project location that defines the local to site jurisdiction for the project. Province Local Municipalities Kwa –zulu Natal Mersey Substation - Umshwati Local Municipality Tugela substation - Okhahlamba Local Municipality Impala Substation - uMhlathuze Local Municipality Stakeholder Management 1.1.1 The contractor in consultation and partnership with Eskom will earn the trust of local communities, which necessitates a structured approach of how the contractor will integrate different stakeholders that are affected by the execution of the Eskom project with the intention of adhering to the principles of inclusivity. 1.1.2 This is fostered by Eskom’s Stakeholder Relations Policy and the Eskom Board ‘s accountability for stakeholder engagement in accordance with Principle of the King IV Governance Framework of June 2017, which makes provision for stakeholder relationship management.. 1.1.3 Furthermore, in terms of the CIDB (Construction Industry Development Board) regulations the contractor in consultation and partnership with Eskom shall facilitate the establishment of a community project committees (CPC be executed in line with the Eskom Project Execution stability guideline) representing the affected communities. The CPC shall include the affected Ward Councillor(s) and other relevant community leaders and stakeholders. 1.1.4 The contractor with Eskom will activate participative structures that must be established in all Eskom construction businesses sites to enable project stability aimed at finishing the project activities with no or minimal hindrances from external stakeholders. The nature of these structures may differ in many ways, inclusive of magnitude, location, timeline on sight, costing and impact. PROJECT STABILITY TRASMISSION POWER DELIVERY Definitions 1.1.5 Affected parties means persons, groups, and other entities within the project area of influence (PAI) who are directly influenced (actually or potentially) by the project and/or have been identified as most susceptible to change associated with the project and who need to be closely engaged in identifying impacts and their significance, as well as in decision-making on mitigation and management measures. 1.1.6 Communication plan means a policy-driven approach to providing stakeholders with information. The plan formally defines who should be given specific information, when that information should be delivered and what communication channels will be used to provide the information. 1.1.7 Other interested parties mean individuals/groups/entities that may not experience direct impacts from the project but who consider or perceive their interests as being affected by the project and/or who could affect the project and the process of its implementation in some way. 1.1.8 Project stakeholders mean individuals, groups, or other entities who are either affected or likely to be affected directly or indirectly, positively or adversely, by the project (also known as ‘affected parties’); and may have an interest in the project (‘interested parties’). 1.1.9 Feeder area is the community area that is impacted by the project/ programme or operations. The jurisdiction of the feeder area should be predetermining at the beginning of the operations by Eskom. The municipality maybe consulted in determining this jurisdiction and the km radius must be indicated. Any change to this must be recommended by the forum officially and thereby declared by Eskom. 1.1.10 Public relations (PR) mean the practice of managing the flow of information between an individual and a project, in this case, and its audiences. 1.1.11 Stakeholder relations mean a relationship that exists primarily to manage the stakeholder interface/engagements through effective lobbying. 1.1.12 Traditional leader means a traditional leader of a specific traditional community or headman or headwoman serving under a senior traditional leader, as defined in section 1(a) and (b) of the Traditional Leadership and Governance Framework Act , as amended. 1.1.13 Traditional community means, as referred to in section 2(a) and (b) of the Traditional Leadership and Governance Framework Act , as amended; and states that “a community may be recognised as a traditional community if it: 1.1.14 Is subject to a system of traditional leadership in terms of that community’s customs Observes a system of customary law.” 1.1.15 Vulnerable groups mean persons who may be disproportionately impacted or further disadvantaged by the project(s) as compared to any other groups due to their vulnerable status and who may require special engagement efforts to ensure their equal representation in the consultation and decision-making process associated with the project. 1.1.16 The contractor in executing stability deliverables shall execute the following: PROJECT STABILITY TRASMISSION POWER DELIVERY Stakeholder Management Engagements Project Introduction (Municipality, Venue hire, meeting logistics and catering for Traditional Councils where applicable, attendees Business Chamber, Local Taxi Industry) and emergency preparedness initiatives Stakeholder Forums Bi-monthly meetings, transportation of members, meeting logistics, catering for attendees Community Liaison Project Introduction to the affected wards Venue Hire, sound system hire, meeting logistics Enterprise Development Expression of interest workshop Advertisement of the workshop, Venue hire, meeting logistics and catering for attendees, Employee training logistics Recruitment of site-based personnel, Recruitment of unskilled as guided by this Labour Integration and Labour peace document. Advertisements for required semi-skilled and skilled personnel as per the local to site definition of the project. Recruitment of One Client Liaison Officers at Task grade level 9 (T9) and Human Resource officer at (T9) level Recruitment of Advisor-Stakeholder Management at a T12 level, If applicable Facilitation of interview venues and catering for interviewers, Conduct monthly employee engagements as guided by the engagement forum reflected in this document. Employee Transportation Integration with local taxi association Onboarding of local taxi association Utilisation of local taxi association for employee association, Driver recruitment Facilitate Taxi integration meeting on a quarterly basis, an adhoc monthly engagement may be facilitated if there are transportation related issues being dealt with. Corporate socio-investment (CSI) Corporate socio-investment initiative A % of project budget for identified sociorequests upliftment programmes or initiations. Handover event with event logistics PROJECT STABILITY TRASMISSION POWER DELIVERY 2 CONSTRAINTS ON HOW THE CONTRACTOR PROVIDES THE SERVICES Part 1: External Stakeholder Requirements 2.1.1 Interpretation, Additional Definitions and Abbreviations 2.1.1.1 In this Stakeholder Management requirements in order to avoid confusion with usual employer and employee terminology for industrial relations, reference is made to “Eskom” rather than “the Employer” (as Eskom Holdings Limited is referred to elsewhere in the Contract). The reference to Eskom herein is, however, analogous to “the Employer” under the Contract and includes the legal successors in title to Eskom Holdings Limited under the Contract. 2.1.1.2 The following additional definitions shall be referred to in the interpretation of any part of the requirements: “Contractor of Contractors” mean the contractors employed by Eskom to perform project works relating to the Project as agreed to between Eskom and the employed contractor. Depending on the context the term “Contractor(s) may also include Principal Contractors and Sub-Contractors as defined in this Policy. “Competent Person” means any person having the knowledge, training, experience, and qualifications specific to the work or task being performed; provided that where the appropriate qualifications and training are registered in terms of the South African Qualifications Act, 85/1995, these qualifications shall be deemed to be the required qualifications and training. “This Policy” means any part of the Eskom Employers Policy and Procedures – External Stakeholder Policy and Requirements. “Local Community”, “Local Businesses”, “Local Stakeholder” means the ward and / or municipal area within which the project works falls, or any of the feeder areas within the project as agreed to between Eskom and the Contractor prior to contracting. After contracting it may from time to time be agreed to or amended at an Eskom nominated external stakeholder forum / committee. In the event that the nominated external stakeholder forum fails to agree on the definition of “Local” the agreement between Eskom and the Contractor will prevail. 2.1.2 Recruitment of Contractor Personnel 2.1.2.1 Recruitment by the Contractor will support the principle of localisation. Employees from the Local Community must be given preference in any recruitment process relating to General Workers. In any other category of skills. Employees from the Local Community that are Competent Persons must be given preference, unless stated otherwise. 2.1.3 Accommodation of contractor personnel 2.1.3.1 The Accommodation of Contractors personnel must support the principle of localisation by providing opportunities to the Local Business / Community. 2.1.3.2 It is advisable that the contractor should look for employee accommodation outside the 30 km radius of the construction site. This is aimed at minimising risk of employees being targeted by rioting communities when there are dissatisfactions that may cause vulnerability to the project. 2.1.4 Transportation of contractor personnel PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.4.1 The Transportation of Contractors personnel must support the principle of localisation by means of the appointment of service providers from Local Business / local transport associations / industry that has operating licence within the project jurisdiction. Local associations will always be prioritised unless there are no registered transport associations in the area. 2.1.4.2 The Transportation of Contractor personnel must meet the Eskom transportation safety standard and will be assessed by mandated personnel before operating. 2.1.4.3 In order to promote and foster cordial working relationships, the Contractor must make use of local transport service providers to shuttle contractor personnel to and from project site. The Contractor is advised to contact taxi association(s) local to the project site to determine transporting options and the current rates thereof. 2.1.5 Participation of local Small Medium Micro Enterprises (SMMEs) 2.1.5.1 The Contractor must play an active role in driving transformation of industries, upliftment of communities, and society at large in line with the South African socio- economic legislative framework which seeks to promote social cohesion, social justice, economic transformation, and empowerment. The Contractor must do so by purchasing / securing consumables, goods, transportation of personnel, accommodation of personnel, or other goods and services not listed below from the Local Community / Local Businesses at market related prices. 2.1.5.2 In the event that the Contractor procures any good or services referred to in the paragraph above by means of sub-contracting, the provisions of this paragraph will apply to such sub-contractor. 2.1.5.3 It is mandatory that the Contractors source from local to site SMMEs, some of the Core commodities that can be indicated and Support Services required which include but not limited to, Facilities Hire & Management, Trucking and Logistics, Vegetation Management, Safety, Garden Services, Specialist Botanical services, Waste removal, Security, Cleaning, Ablution facilities, Electrical consumables, Stationery, Plumbing, Paving, Supply of concrete, Bush clearing, PPE, COVID 19 equipment. However, it should be note that these can be sourced elsewhere if local suppliers are unable to provide these services and proof to that effect will be supplier when required. 2.1.5.4 In consultation with Eskom and impacted local municipalities, an expression of interest workshop will be conducted a month before site establishment by the contractor. The objective of the Worksop is to introduce the project to local SMMES, to outline core and support commodities and services that will be required by the project as well as how to do business with the contractor. 2.1.5.5 An expression of interest workshop should be conducted by the contractor prior site establishment to introduce the project and to outline commodities to be outsourced by the contractor. This will result to a comprehensive database of local companies that may be approached for goods and services. 2.1.6 Corporate Social Investment (CSI) PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.6.1 Corporate social investment CSI) is a form of corporate social responsibility, which is a company's overarching approach or strategy for improving the social, environmental, and economic well-being of project impacted communities or societies at large. Eskom through its corporate social initiatives and development programmes has over time contributed significantly towards the upliftment of many impoverished communities. Eskom also encourages and contractually commit its business partners to do the same so that the lives in those communities are improved and uplifted. 2.1.6.2 The Contractor is required to spend an allocated % of the contract value of project(s) on CSI. The Contractor must in co-operation with the Eskom Project representative identify value added initiative/s to achieve the aim of leaving legacies and geographical footprints in the project area and Local Communities. 2.1.6.3 Eskom will approve the CSI projects prior to the contractor executing them. 2.1.6.4 CSI projects must be identified in consultation with Eskom and Local Stakeholders and be initiated within the first 6 months of the project commencement. Implementation to be done within 7 to 16 months of construction. 2.1.7 Participation in the local stakeholder forums 2.1.7.1 The Contractor in consultation with Eskom will be required to facilitate and participate in the project local stakeholder forum to be established before site establishment. Terms of reference to be developed and be workshopped in consultation with Eskom. 2.1.7.2 The information to be shared will relate to the scope of the project, Resource Plan, recruitment initiatives, recruitment processes, local to site procurement plan, corporate social investment and any other initiatives aimed at the economic upliftment of the community. 2.1.7.3 The Contractor may not engage with the Local Community or Local Stakeholders without the presence or informing Eskom. Resolutions taken in the meeting to be shared in the reports. 2.1.7.4 The nominated external stakeholder forum / committee will also deal with all the external instability related matters with the aim of mitigating those risks and preventing future re-occurrences. PROJECT STABILITY TRASMISSION POWER DELIVERY Part 2: Personnel and Industrial Relations Policy and Requirements NOTE: See 3.2.3 for interpretation of terms identified (italicised) and/or defined (Capital Initials) 2.1.8 Definitions 2.1.8.1 “Bargaining Council/s” means a council/s jointly established by employer organisations and Trade Unions for a particular sector or industry in terms of section 27 of the LRA and for the purposes as set out in section 28 of the LRA. For the purposes of this document, unless otherwise states, it refers to: The Bargaining Council for the Civil Engineering Industry (BCCEI). All information pertaining to the scope of the BCCEI, its main agreement and all other associated collective agreements setting out the conditions of employment, wage schedules levies etc. that all Civil Contractors must comply with can be found at http://www.bccei.co.za/. The Metal and Engineering Industry Bargaining Council (MEIBC). All information pertaining to the scope of the MEIBC, its main agreement and all other associated collective agreements setting out the conditions of employment, wage schedules levies etc. that all Mechanical Contractors must comply with can be found at https://www.meibc.co.za. The National Bargaining Council for the Electrical Industry of South Africa (NBCEI). All information pertaining to the scope of the NBCEI, its main agreement and all other associated collective agreements setting out the conditions of employment, wage schedules levies etc., all Electrical Contractors must comply with can be found athttp://www.nbcei.co.za/. 2.1.8.2 “Competent Person” means any person having the knowledge, training, experience, and qualifications specific to the work or task being performed; provided that where the appropriate qualifications and training are registered in terms of the South African Qualifications Act, 85/1995, these qualifications shall be deemed to be the required qualifications and training. 2.1.8.1 “Engagement Forum” means the engagement forum(s) referred to in Part 6 of these Requirements. 2.1.8.2 “Eskom” means Eskom Holdings SOC Limited. 2.1.8.3 “Eskom Representative” Unless otherwise stated, means either the Employer’s Representative / Agent or Project Manager or a functionary appointed by Eskom to represent it in any matter concerning these Requirements. To avoid doubt, it will include a person appointed by the Employer’s Representative, Employer’s Agent, or the Employers Project Manager to represent Eskom in any matter concerning these Requirements, such as the Eskom Internal Stability Manager. 2.1.8.1 “General Workers” means employees employed in jobs graded as Category 1 in the wage schedules issued by the MEIBC or in jobs graded as Task Grade 1 in the wage schedules published by the BCCEI or As a General Assistant in terms of the NBCEI main agreement. Concerning Contractors that falls within the jurisdiction of any other Bargaining Council or for non-party Contractors, it means jobs that are same, similar or comparable with those referred to in this definition. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.8.2 “Industrial Action Management Procedure” means the industrial action management procedure referred to in Part 7 of these Requirements. 2.1.8.3 “Industry Agreements” means the collective agreements and addendums to it for the Bargaining Council for the Civil Engineering Industry (BCCEI), the Main Agreement of the Metal and Engineering Industries Bargaining Council (MEIBC) respectively and the Main Agreement for the National Bargaining Council for the Electrical Industry to South Africa (NBCEI), that regulate terms and conditions of employment of Employees. Industry Agreement may become applicable to Contractor(s) by means of applying a Bargaining Council Agreement; extension by the Minister of Labour to none parties in terms of section 32 of the LRA; or through the operation of this Policy. Concerning the Project works, the Industry Agreements of the BCCEI, the MEIBC or the NBCEI will apply to a Contractor. It is the Contractors' responsibility to ensure that it correctly determines the Bargaining Council that has jurisdiction over its works and that they use the latest version of the applicable Industry Agreements. 2.1.8.4 “Industry Wage Rates” means the entry rates negotiated at Bargaining Council level between the relevant Employer’s organisations and Trade Union(s) in an Industry Agreement. 2.1.8.5 “Labour Relations Act” (LRA) – means the South African Labour Relations Act . A copy of the LRA may be found at https://www.gov.za/documents/labour- relations-act. 2.1.8.6 “Local Employees” or “Local Community” means an employee ordinarily resident within a 40-kilometre radius of the Project (in accordance with the criteria established by Eskom). It may, from time to time be agreed or amended at an Eskom nominated external stakeholder forum/committee. If the nominated external stakeholder forum fails to agree on the definition of “Local” the agreement between Eskom and the Contractor will prevail. 2.1.8.7 “Medical Certificate of Fitness for Duty” means a certificate valid for one (1) year issued by an Occupational Health Practitioner (OHP) as defined in these Requirements. 2.1.8.8 “Medical Surveillance” means a planned programme or periodic examination (which may include clinical examinations, biological monitoring, or medical tests) of employees by an Occupational Health Practitioner or, in prescribed cases, by an occupational medicine practitioner. 2.1.8.9 “Non – local employees” means persons employed at the Project works who do not meet the definition of Local Employees. 2.1.8.10 “Occupational Health Practitioner” means a qualified Occupation Health Practitioner that is registered with SASOM as an Occupational Health Practitioner and includes Occupational Nursing Practitioners and Occupational Medicine Practitioners. 2.1.8.11 “Principal Contractor” means an entity that conducts construction work and related activities on the Project and holds a primary commercial contract with Eskom. Depending on the context, the term “Contractor(s)” may also include either a Principal Contractor, a Subcontractor or a Service Provider as defined in these Requirements. 2.1.8.12 The “Project” means the Eskom contracted scope of work. 2.1.8.13 The “Project Site” means the project site as stipulated in the commercial contract or any other places that may be specified under the contract as forming part of the Project Site. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.8.14 “Scarce and critical skills” means the list of skills or qualifications determined to be critical for the Republic of South African in relation to an application for a critical skills visa or permanent residence permit as published in the Government Gazette No June 2014 or any other Government Gazette issued by the Department of Home Affairs which amend or replace the list set out in the mentioned Government Gazette and which is available at: http://www.dha.gov.za/images/immigration_critical_skills.pdf. It is the responsibility of the Contractor to ensure that he has the latest version of the list. 2.1.8.15 “Semi-Skilled Employees” means employees employed: [1]In jobs graded Category 2 to 4 (MEIBC) in the scheduled issued by the MEIBC [2]In jobs graded jobs graded as Task Grade 2 to 8 (BCCEI) [3]In jobs that are not graded as a General Assistant and not as an Artisan as issued by the NBCEI [4]Concerning non-party Contractors, it means jobs that are the same, similar, or comparable with those referred to in this definition. 2.1.8.16 “Skilled Employees” or “Artisans” means employees employed [1]In jobs graded Category 5 (MEIBC) in the scheduled issued by the MEIBC. [2]In jobs graded as Task Grade 9 (BCCEI) in the scheduled of the BCCEI. [3]In a job that requires the employee to be an Artisan (NBCEI) in the schedule issued by the NBCEI. [4]Concerning non-party Contractors it means jobs that are the same, similar, or comparable with those referred to in this definition. It will include any qualified artisan. 2.1.8.17 “Strike Diary” means the strike diary referred to in these Requirements. 2.1.8.18 “Subcontractor” means an entity that has been contracted by a Principal Contractor to conduct construction work and related activities or services at the Project. Subcontractors also include Temporary Employment Services or labour brokers and service contractors. 2.1.8.19 “Temporary Employment Service Provider” means any institution who, for reward, procures for or provides to a client, persons that render services to, or perform work for, a client; and who are remunerated by the Temporary Employment Service Provider. As defined in section 198 of the LRA. 2.1.8.20 “Termination” means the date on which the employee’s limited duration contract or secondment contract comes to a natural end, due to the completion of the task the employee was employed for, or due to the expiry of the period, the employee was employed for. It excludes the dismissal of an employee for reasons related to conduct, capacity, and operational requirements. 2.1.8.21 “These Requirements” means any part of the Employer’s Personnel and Industrial Relations requirements. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.8.22 “Trade Unions” means an association of employees whose principal purpose is to regulate relations between employees and Employers, including any Employer organisations and who are registers in terms of the requirements established by the LRA. It excludes political parties or any other association of persons or members of the community who are not registered as a trade union at the Department of Labour and whose scope of application includes work that is performed at the Project works. 2.1.9 Abbreviations Abbreviation Description CSI Corporate Social Investment BCCEI Bargaining Council for the Civil Engineering Industry BCEA Basic Conditions of Employment Act CCMA Commission for Conciliation, Mediation and Arbitration CIPC Companies Intellectual Property Commission COIDA Compensation for Occupational Injuries and Diseases Act EMPSA Employer Statement of Account HR & IR Human Resources & Industrial Relations ERT Emergency Response Team LDC Limited Duration Contract. LRA Labour Relations Act, as amended. MEIBC Metal and Engineering Industry Bargaining Council NBCEI National Bargaining Council for the Electrical Industry to South Africa POPIA Protection of Personal Information Act SARS South African Revenue Service SASOM South African Society of Occupational Medicine SLA Service Level Agreement UIF Unemployment Insurance Fund PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.10 Part 1: General 2.1.10.1 Interpretation and Abbreviations (a) The terms identified (italicised) and/or defined (Capital Initials) in these Requirements has no relevance to the identified and defined terms of an NEC3 or other form of Construction, Service or Supply Contract to which it may be appended. (b) In the case of duplications and/or contradictions with the applicable Law and/or the terms and conditions of an NEC3 or other form of Construction, Service or Supply Contract to which these Requirements may be appended, the applicable Law and/or the terms and conditions of the NEC3 and/or other forms of Construction, Service or Supply Contract takes precedence. (c) To avoid confusion in the use of the term “Employer” as it is referred to in the Human Resources/Personnel and Industrial Relations context versus the use thereof in commercial contracts, these Requirements refers to Eskom as Eskom Holdings SOC Limited rather than the Employer as would be the case in NEC or FIDIC Contracts. These Requirements further refer to the Employer when reference is made to the employer in the Human Resources/Personnel and Industrial Relations context. The reference to Eskom herein is thus analogous to “the Employer” under the NEC or FIDIC Contract and includes the legal successors in title to Eskom Holdings SOC Limited under the NEC or FIDIC Contract. 2.1.10.2 Italicised and Capital Initialled terms. (a) Italicised and Capital Initialled terms within these Requirements means they are defined within. 2.1.10.3 Scope and Application (d) These Requirements applies to the Contractor (including all Subcontractors) and all Other Project Contractors. For the avoidance of doubt, these Requirements applies to labour brokers (being a Temporary Employment Service as defined in section 198 of the LRA) and the Contractor shall ensure compliance with these Requirements by all labour brokers engaged by the Contractor in connection with the Project works and related activities at the Project. (e) These Requirements will not apply to support service contractors that principally perform work within the following industries: Catering; Contract cleaning; Security; Waste removal; Horticulture; Maintenance of existing structures, and Transport. (f) Nothing in these Requirements shall limit or derogate from the Contractor’s responsibilities under the contract or the Contractor’s obligations to manage its personnel and conduct its human resources management and its industrial relations effectively and efficiently. 2.1.10.4 Duty to co-operate (b) The Contractor shall co-operate with the Eskom Representative concerning all personnel and industrial relations issues that may from time to time arise at the Project Site or in connection with the Project works. (g) If required by the Eskom Representative, the Contractor shall co-operate with other project Contractors in HR, IR, Industrial Action or community unrest or potential unrest that may from time to time arise at the Project Site or in connection with the Project works. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.10.5 Contractor’s Representative (h) The Contractor’s Representative shall have all authority, qualifications, competence and mandate necessary to act on behalf of the Contractor on all personnel and industrial relations matters. If the Contractor’s Representative is not a Competent Person concerning HR and South African IR, he shall be assisted by a Competent Person in the fields of HR Management and South African IR. Such assistant must be readily available to attend to the Project Site. The Eskom Representative shall, if the human resourcing for the Project works justifies it, be entitled to require this assistant to be in the full-time employ of the Contractor and/or to be employed full- time at the Project Site. (i) The Contractor’s Representative or his assistant shall attend all meetings which the Eskom Representative convenes and requires the Contractor Representative to attend. (j) If the Contractor is represented by the Contractor’s Representative’s Assistant in any meeting, engagements or discussions with the Eskom Representative or the Eskom Internal Stability Manager relating to these Requirements, such assistant will at all times be mandated appropriately to engage with the Eskom Representative or the Eskom Internal Stability Manager relating to these Requirements. 2.1.10.6 Compliance with Industry Agreements (a) The Principal Contractor has to determine which Bargaining Council has jurisdiction over its Project works. (b) All Principal Contractors must comply with the Industry Agreements and regulations that apply to its portion of the Project works. (c) All Principal Contractors must contract with its Subcontractors, Consultants or Service Providers on the same basis. (d) If a Principal Contractor appoints a Subcontractor, Consultant or Service Provider, which performs work that falls outside the scope of the BCCEI, MEIBC or NBCEI or any other Bargaining Council, such Principal Contractor will for the duration of the Project assign to the Subcontractor, Consultant or Service Provider one of the Bargaining Councils that are the most closely related to the works performed by the Subcontractor, Consultant or Service Provider. All Principal Contractors must be assigned to one of the Bargaining Councils and must comply with the agreements and regulations of such assigned Bargaining Council. Non-party Contractors do not have to comply with the term and conditions of employment exclusively available for employers and employees that are parties to a particular Bargaining Council, i.e. Pension and Provident Fund Schemes, Medical aid, etc. 2.1.11 Part 2: Recruitment, Selection and Contracting 2.1.11.1 Resource Plan (a) The Contractor shall include a contractor organogram and a project resource histogram indicating: (b) The various stages in which the Project works will be executed. (c) The skills type and the associated job categories and job titles that will be required during each stage of the Project. PROJECT STABILITY TRASMISSION POWER DELIVERY (d) The job titles must be aligned with those appearing in the wage schedules of the applicable Bargaining Council, Wage Schedules. The job titles further must be classified as either: Management, Supervisory or Administrative staff; Skilled Employees (Artisans); Semi-Skilled Employees and General Workers. (e) The plan must also clearly state the number and job titles of the Contractors core employees it intends seconding to the Project works. General Workers may not be part of the Contractor’s core employees. (f) The number of employees to be employed in each job title / job category and the ratio of Local Employees versus non-local or core employees for each job category. (g) The stage of the Project when the number of employees will be reduced and the stage when a specific job title will no longer be required at the Project works. (h) If so, required by Eskom Representative, the Contractor will be required to communicate to the Eskom nominated external stakeholder forum/committee the content of the resource plan. (i) If required and feasible, the Contractor may be required to amend the resource plan. If the Eskom Representative requires the Contractors to amend the resource plan with more than 20% of the number of General Workers (measured separately) or Semi- Skilled Employees (measured independently), this will constitute a compensation event, and the Contractor must follow the normal processes to claim any additional cost from Eskom. The Contractor must substantiate such claims against the resource plans required in terms of these Requirements. (j) The Principal Contractor must contract with its Subcontractors on the same basis. 2.1.11.2 Recruitment (a) The Contractor shall recruit employees to be employed at the Project works in compliance with the principles set out below: (b) In accordance with the resource plan, referred to in these Requirements. (c) Preference for the employment of all employees in all job categories, excluding the Contractor’s core component, will be provided to candidates from the Local Community. All General Workers will be employed from the Local municipalities 70% of which should be from the Communalities of the impacted wards. (d) Project Feeder Area for unskilled recruitment is 10-20 km for urban & 20-40 km for rural. In cases of multiple wards that are within the allowable km radius, the 60-40% recruitment split principle will apply. The list to be submitted by the impacted Municipality for interviews and final appointed by the contractor in consultation of Eskom representative. (e) All Project Contractors shall source persons from the Local Community via the recruitment guideline by Eskom and as agreed to from time to time at relevant external stakeholder forum/committee. If the relevant external stakeholder Project steering forum/committee does not agree or fails to agree on a recruitment procedure, the procedure guided by Eskom will prevail. (f) A detailed recruitment guideline will be made available to the Contractors and Subcontractors at the “kick-off” meeting. (g) The Contractor may only recruit persons by means of its normal in-house recruitment procedure in the following circumstances: PROJECT STABILITY TRASMISSION POWER DELIVERY (h) The resource plan indicates that the skills will not be recruited from the Local Community, and it is clear that such skills are not available in the Local Community. (i) The Contractor can prove that it did follow the required procedure for recruiting Local Employees and that it was not possible to appoint a Competent Person. (j) Foreign nationals may only be employed with the approval of the Eskom Representative. Such appointments will be communicated with the relevant external stakeholder forum/committee and. (k) The Contractor’s recruitment policy and procedure shall be fair and shall not discriminate against any person or group of persons. The Eskom Representative shall be entitled to inspect the Contractor’s recruitment policies, procedures and any records concerning shortlisting, pre-selection checks, competency testing, medical testing or any other relevant document. (l) No recruitment shall occur at the Project Site / Project works, accommodation areas or at any other places that may be specified under the contract as forming part of the Project Site or within a 5km radius of the Project Site. Irrespective of whether the recruitment is conducted directly, indirectly, by the Contractor, by a Temporary Employment Service or a third party. However, interviews maybe conducted within the project site when necessary. 2.1.11.3 Fitness for Duty Assessments (Including Foreign Nationals) (m)Contractor personnel may NOT offer a contract of employment or a seconded employee contract to perform any work at the Project Site unless the candidate has been issued with a Medical Certificate of Fitness for Duty issued by a registered Occupational Health Practitioner conducted in terms of the Occupational Health and Safety Act. (n) The Contractor must implement a Medical Surveillance program. Such Medical Surveillance programme must ensure that the Medical Certificate of Fitness for Duty for each employee is always valid. (o) When the services of an employee are terminated for whatever reason, such Contractor will require the employee to undergo an exit medical examination. (p) Eskom reserves to at any time inspect the Contractor’s records to determine whether all employees have a valid Medical Certificate of Fitness for Duty. (q) If an employee does not have a valid Medical Certificate of Fitness for Duty for the job the employee has been appointed in, Eskom will have the right to prevent such person(s) from carrying out any work at the Project Site / works and remove or cause to remove such persons from the Project Site. The removal of such person by Eskom will not constitute a compensation event and will not establish any grounds for a claim by a Contractor for time or cost. (r) All costs relating to any assessment required to issue an employee with a Medical Certificate of Fitness for Duty will be borne by the Contractor. Such costs must be included in the Contractor’s tender price and will not constitute an entitlement and or a claim. To estimate the costs, the Contractor may contact the South African Society of Occupational Medicine for assistance. www.sasom.org 2.1.11.4 Security Clearance to perform Work on-Site. (a) The Contractor must establish a security clearance and access requirements for the Project Site. In addition, the Contractor must also adhere to the requirements set out below. PROJECT STABILITY TRASMISSION POWER DELIVERY (b) A Contractor may NOT offer a contract of employment or secondment to a person before obtaining security clearance for the employee. (c) A Contractor may NOT offer a contract of employment to a person if any other Project Contractor has dismissed such a person for misconduct or an inability to perform the work at the required standard without the prior application to and approval by the Eskom Representative. (d) If a Contractor does not comply with the provisions of this paragraph and the Contractor offers employment or secondment to a person, such person will not be allowed to work at the Project works / Project Site. If the person is already working, the Contractor will remove such employee from the Project works / Project Site. Failure to do so will entitle Eskom to remove or cause to remove such a person from the Project Site. It will be the Contractor's responsibility, without any recourse against Eskom, to resolve any disagreement or dispute (legal or non-legal) that arises out of such actions taken by Eskom. Such removal does not constitute a compensation event. 2.1.11.5 Anti-poaching Undertaking (a) Contractors shall not recruit or attempt to recruit staff or labour from among the personnel of another Project Contractor through financial inducements, or other incentives, or by any other means during the period of the Project, except where: (b) Another Contractor has demobilised a person or made the person redundant. (c) The Contractors that want to recruit an employee must obtain a letter from the current or old employer (another Project Contractor) confirming that the person is no longer in the employment of the previous employer. 2.1.11.6 Contracting of Personnel (a) All Local Employees shall be appointed by means of a limited duration contract (LDC) in compliance with section 198B of the LRA and the applicable Industry Agreements. (b) All LDC agreements will be standardised based on the terms and conditions determined by the applicable Bargaining Council that may have jurisdiction over a particular part of the Project works. Such a contract should be submitted to an Eskom representative for approval. (c) All Non - local employees shall be employed at the Contractor's premises, and after that, be seconded to the Project where-after, they may be mobilised at the Project Site. (d) All permanent core employees and LDC core employees shall enter secondment contracts before being mobilised at the Project Site. (e) All employees shall complete site induction and Contractor’s induction before being mobilised at the Project works / Site. (f) Employees shall be entitled to payment from the date stated in the contract or if the contract does not contain such a date, from the date both parties signed the contract. (g) If so, required by Eskom, all employees shall be registered in the Wage Bureau, with the names, ID numbers (or passport numbers), type of contract, scheduled or non- scheduled, geographical location, union membership and skills level. 2.1.11.7 Termination of Limited duration /secondment Contracts PROJECT STABILITY TRASMISSION POWER DELIVERY (a) Termination of the limited duration contract or the secondment contract will occur on completion of the task for which the employee was employed or seconded to. (b) For the purposes of these Requirements, Termination excludes employees dismissed for any reason relating to the employee’s conduct or capacity or the employer’s operational requirements as permissible under South African labour legislation. (c) If a Contractor contemplates Termination, the Contractor must inform the Eskom Representative, before engaging any employees concerning such Termination for approval. (d) After the Termination of a secondment contract, such employees shall be returned to their parent company, and their contract of employment upon which the secondment was based will become applicable. 2.1.11.8 Use of Temporary Employment Service PROVIDERs Eskom prefers that Contractors directly employ its labour force. The Contractor may only utilise the services of a Temporary Employment Service Provider subject to Compliance with the provisions of section 198 and 198A of the LRA; and Compliance with the requirements established by any applicable Industry Agreement. Before engaging the services of a Temporary Employment Service Provider, the Contractor must: (a) Submit a motivation for approval by the Eskom Representative. The Contractor must clearly state the reasons why the Contractor is not able to employ the employee itself and the reasons why they must use a Temporary Employment Service Provider. (b) The Contractors and Subcontractors remains responsible for the Temporary Employment Service Provider and its employees. (c) All labour sourced through a Temporary Employment Service Provider is employed on the applicable standard industry agreed LDC and/or a “Secondment Contract of Employment”. (d) All local labour employed on the Project be recruited through the established recruitment process as set out in paragraph 2.1.11.2 of Part 2 of these Requirements. No alternative recruitment of local labour is permitted under any circumstances. (e) All seconded labour is registered with the Industrial Relations Senior Officer for “take- on” and induction purposes. (f) Should the Contractor(s) and Subcontractors be found to be circumventing the established recruiting system or procedure, the Contractors and Subcontractors is to remove the employee as well as the employee’s access to the Project immediately. (g) If so, required by Eskom, the Temporary Employment Service Provider employees must be registered with the Eskom Wage Bureau in the same manner that all other employees are registered. (h) Not approving the use of a Temporary Employment Service by the Eskom Representative will not constitute a variation or in any manner give rise to a compensation event or result in entitlement and/or a claim for time and or cost by the Contractor. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.11.10 Induction 2.2.4.10.1 The Contractor shall submit for approval by the Eskom Representative a Project specific induction and training program. The Contractor shall, at their own cost, provide Project specific induction and training for its employees and Subcontractors, which training shall include, among other things: (a) The objective of the Contractor on the Project; and (b) The Bargaining Council has jurisdiction over the Contractor’s portion of the Project works. The industrial relations system that applies to them. The nature and way matter of mutual interest are agreed to at the industry level. (c) The specific terms and conditions of employment relating to its employees as contained in the applicable collective agreements / wage instruments (if any). (d) The particular procedures and structures employees must use to air dissatisfactions / grievances and engage the employer as required by Section 0 Part 6 of these Requirements. (e) Information regarding identification, site access, site rules, environmental protection, hygiene, health and safety, Project information and miscellaneous Project and Project Site-specific requirements. (f) End of work procedures and policies. (g) Contractors Spokesperson and Media Policy (h) The Contractor’s corporate branding policy. The induction will be in a form and language that the attendee can reasonably be expected to understand. (i) No employee will be allowed to work on the Project Site (or at any other places, if any, as specified under the contract as forming part of the Site) without having undergone this required induction training. (j) The Contractor shall be required to keep and make available to Eskom on request a written record of the attendance of its employees who have attended such training. (k) Should an employee change employment to another employer on-site during the duration of the Project, the employee must attend and complete the new employer’s specific induction programme and sign a newly written acceptance before commencing work for the new employer on-site. (l) For inspection, audit and quality control purposes, the Eskom Representative may at any time be present at the Contractor induction. (m)Contractor personnel must undergo re-induction: after being absent from the Project Site for longer than 6 weeks; before returning from the Easter break or an annual break; before returning to the Site after Industrial Action. (n) The Contractor shall bear all costs related to such training. Any re-induction that is required before / after employees return to the Site after Industrial Action / strike action or unrest will be for the sole cost of the Contractor 2.1.12 Entry to Site 2.1.12.1 The Contractor will ensure that the Eskom Representative signs off its resources plan and mobilisation plan before mobilising any resources to the Project Site. 2.1.12.2 The employee will be expected to comply with the Project works security access policies and procedures. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.12.3 A Contractor employee shall not be registered on the security access system unless the Contractor can prove in the prescribed format that the employee: (a) Has completed the required medical examination and has a valid Medical Certificate of Fitness for Duty. (b) Is in possession of a valid contract of employment or secondment contract issued by a Project Contractor. (c) Has submitted copies of their South African identity documents/smart identity card or, if a foreign national, a valid passport, work permit and residence permit. (d) Has completed the Project-specific induction programme. (e) Has been issued by site security with an active site identity card. 2.1.12.4 An employee must clock in at entry and clock out when exiting the Project Site, and no exceptions will be allowed. Contractors will be allowed to fix accidental issues, e.g., single clock’s (one-way entry). This information will be used for the assessment of contract payments. 2.1.12.5 Contractor that does not have a formal clocking system must require the employees to sign on when entering the Project Site and to sign off when leaving the Project Site. The Contractor must retain the records, for inspection and auditing by the Eskom Representative. Part 3: Remuneration, Benefits and Other Conditions of Employment 2.1.13 Principles 2.1.13.1 It is the sole responsibility of the Contractor to ensure that it at least pays wages and provide benefits and conditions of employment prescribed by the Industry Agreements that applies to the Contractor as determined in paragraph 2.1.10.6 of Part 1 of these Requirements. 2.1.13.2 Annual increases and the improvement of benefits as determined by the applicable Bargaining Council will be implemented accurately and timeously to ensure labour stability. Failure to do so will entitle Eskom to exercise its rights in accordance with Section 0 Part 5 of these Requirements. 2.1.13.3 The Contractor will not engage in any form of wage negotiations at the Project Site, accommodation areas or at any other places that may be specified under the contract as forming part of the Project Site or within a 5km radius of the Project Site or any such other places or accommodation. 2.1.13.4 The Contractor will ensure that labour peace and stability on the Project Site is not negatively affected by wage disputes as a result of wage differentials. Expedited resolution of wage disputes expeditiously is encouraged. 2.1.13.5 Eskom has the right to audit any Contractor without notice to ensure compliance with these principles. The Principal Contractor and its Subcontractors will, for these purposes, make available the required information at a time and frequency specified by Eskom. 2.1.14 Industry Wages Rates 2.1.14.1 All Contractors shall comply with the Industry Wage Rates prescribed by the applicable Industry Agreement. Contractors must pay at least the minimum wage rate specified in the Industry Wage Rates Schedule. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.14.2 The extension of a Bargaining Council Agreement in terms of section 32 by the Minister of Labour will NOT constitute a change in legislation, as contemplated by the NEC contracts and will therefore not constitute a compensation event and will not constitute an entitlement or a claim by the Contractor. 2.1.14.3 The Contractor must pay its General Workers and Semi-skilled Employees the wages as reflected in the relevant Industry Agreements. The Contractor may not pay such employees above the scheduled rates without first consulting other project contractors and obtaining authorisation from the Eskom Representative. 2.1.14.4 The Contractor must manage the wage increments granted to Skilled Employees above the applicable Industry Wage Rates in a manner that: (a) Would enable the Contractor to substantiate wage differentials should it be challenged by their employees, organised labour, or any other interested party. Such increments should be based on sound remuneration principles, which should include but not be limited to performance, competency, years of service, related experience, and qualifications. (b) It does not create inconsistencies that may cause labour instability for other Contractors employed at the Project Site. 2.1.15 Working Hours and Overtime 2.1.15.1 The site hours of work shall comply with the applicable legislation and Industry Agreements, whichever is applicable. 2.1.15.2 All hours worked more than that stated in relevant Industry Agreements shall be paid at the applicable overtime rates. 2.1.15.3 Averaging of working hours (clawback) must comply with the provisions of the Basic Conditions of Employment Act (BCEA) and the relevant Industry Agreements. 2.1.15.4 Where overtime is scheduled to be worked more than what is stipulated in the BCEA or the Industry Agreements, the Contractor shall apply for exemption at the MEIBC or the Department of Labour, whichever is applicable. 2.1.16 Lunch Breaks 2.1.16.1 Lunch Breaks will meet the requirements determined by the BCEA, the applicable Industry Agreements and any allowable agreement between the Contractor and its employees. 2.1.16.2 The specific time when the lunch break will be taken will be determined by the Contractor, in co-operation with the Eskom Representative. 2.1.17 Working Shift 2.1.17.1 Shift Pattern (a) Shifts should be worked in accordance with a working pattern agreed with the Eskom Representative. (b) Contractors may be required to consult their employees and their representatives on the Shift Pattern. 2.1.18 Night Work 2.1.18.1 Night work will constitute any work performed between 18:00 to 06:00 or as defined otherwise by an applicable Industry Agreement. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.18.2 A night shift allowance must be paid in compliance with the applicable Industry Agreements. 2.1.19 Leave 2.1.19.1 The type of leave, the quantity, any payment associated with leave as well as the timing thereof will be granted to employees in accordance with prevailing legislation, Industry Agreements, and industry practices. 2.1.19.2 Eskom will be provided with leave records periodically to determine whether employees were absent from work with or without approval. 2.1.20 Incentive Bonuses 2.1.20.1 Any incentive scheme introduced by the Contractor must be based on productivity and align with the Project Site safety standards. No other incentives or bonus schemes will be allowed. 2.1.20.2 Where required by law or good IR Practices, the Contractors must consult its workforce or its representatives on the nature and the rules of the incentive scheme. 2.1.20.3 Unless otherwise agreed, all costs associated with an incentive bonus will be borne by the Contractor and will not constitute a compensation event, a variation, an entitlement, or a claim. 2.1.20.4 Before consulting the workforce on introducing an incentive bonus scheme, the Contractor must consult with and obtain acceptance from the Eskom Representative. 2.1.21 Additional Allowances and Bonuses 2.1.21.1 Except for incentives paid for working during annual shut down or for recovery of the Project schedule, which may from time to time be agreed with the workforce; or any allowances and bonuses stipulated in an Industry Agreement, no additional allowances, subsidies, or bonuses will be considered or paid on the Project Site unless it is provided for in these Requirements. 2.1.22 General Principles for Payment of Wages 2.1.22.1 No salaries or wages or any part thereof shall be paid in cash, or vouchers, whether directly or indirectly or whether paid by the Contractor, Temporary Employment Service or a third party. 2.1.22.2 To avoid doubt, this restriction shall not prevent the issuing of payslips or other written confirmation of payment at the Project Site. 2.1.22.3 All scheduled employees must be paid monthly. No daily, weekly, or fortnightly payments will be allowed. 2.1.22.4 It is advisable that payday in consultation with the Eskom representative should be the last Thursday of each month or on an agreed date between Eskom and the contractor. To resolve any pay queries before payment is made, payslips must be issued the day before payday. The payslip format must meet the requirements of the bargaining council and must be approved by the Eskom Representative. During public holidays or builders break, an agreement between Eskom and the contractor should be reached on the payment date 2.1.22.5 To resolve or prevent labour instability relating to payment, timesheets will close seven (7) days before payday. Each employee will sign off timesheets at the end of each week. All queries concerning hours worked and processed must be resolved timeously and expeditiously. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.22.6 The Eskom Representative may, after consultation with the Contractor, require all Project Contractors to pay their employees on the same day of the month. Such requirement will not constitute a compensation event, variation, or entitlement to a claim 2.1.22.7 The Eskom Representative may monitor and, from time-to-time audit compliance of timesheets and payment as and when determined. 2.1.23 Emergency Medical Services 2.1.23.1 Each Contractor shall provide and maintain good order suitable first-aid equipment as prescribed in regulation 3 of the General Safety Regulations, 1986, made clear under the Occupational Health and Safety Act, 1993, at the Project works. 2.1.23.2 Each Principal Contractor must ensure the availability and provision of emergency medical services, in compliance with the requirements established by the National Health Act, 2003 (Act No. ) and the Emergency Medical Services Regulations for all employees employed by that Principal Contractor and its Subcontractors at the Project Site, accommodation areas or at any other places that may be specified under the contract as forming part of the Project Site. 2.1.24 Transportation 2.1.24.1 The Contractors and Subcontractors will be solely responsible for providing suitably licensed transportation to and from the Project Site for its employees. 2.1.24.2 The appointed transport service providers must incorporate the principles of localisation and empowerment of local business, local transport associations/industry, as determined by the area licencing in consultation of Eskom 2.1.24.3 Transport service providers and Contractors transporting employees must always comply with the National Road Traffic Act (no ) and the latest Eskom Vehicle Safety Specification as amended from time to time and available on request, will be applicable concerning the transportation of employees and Contractors will comply with the provisions thereof. 2.1.24.4 The contractor to appoint recruited taxis for transportation of employees. Such taxi appointment to be done from the impacted municipalities within the project jurisdiction. 2.1.25 Accommodation 2.1.25.1 Accommodation will be provided to non-local employees only. 2.1.25.2 The Contractors and Subcontractors that are outside the 120km radius of the project feeder must provide accommodation and full boarding at the designated hostel/accommodation for Supervision and semi-skilled personnel or Artisans, where the Contractors and Subcontractors are required to accommodate its seconded employees. Such Accommodation will be supplied at the Contractors cost. 2.1.25.3 Accommodation will not be provided to Local Employees. 2.1.25.4 As a minimum standard, all accommodation must meet the requirements set out in the Main Agreement for the NBCEI, Part II, Sec 1(e) (iii), irrespective of whether a different Bargaining Council has jurisdiction over the Project works of the Contractor. 2.1.25.5 All accommodation constructed or provided for shall meet the applicable legislative requirements and any other legislation that may become applicable from time to time. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.25.6 Eskom may inspect accommodation at any time to ensure that it meets the requirements as set out in these Requirements. 2.1.25.7 If the Eskom Representative inspects accommodation and finds such accommodation not meeting the standard, the Contractor will implement at its cost all steps required to accommodate the employees in accommodation that meets the required standard. Such will not constitute a compensation event, variation, or entitlement to a claim. Part 4: Skills Development and Skills Transfer 2.1.26 Skills Development 2.1.26.1 The Contractor must meet all legal requirements about skills development of its workforce. The Contractor must prove that it has met these Requirements in as far as it concerns the employees it employs at the Project works. 2.1.26.2 The Contractor must keep the relevant records that show it has met these Requirements for skills development. 2.1.26.3 The Contractor must make available to Eskom all information that shows that it has met such requirements, in a format prescribed by Eskom and as frequent as determined by the Eskom Representative. 2.1.26.4 Eskom may, at its discretion, audit compliance of the Contractor with the legal requirements. 2.1.27 Skills Transfer 2.1.27.1 The Contractor must ensure the transfer of skills from its Skilled Employees with scarce and critical skills to Local Employees as agreed to during the contract negotiations. The Contractor will bear the cost associated with such transfer of skills. Part 5: Minimum Compliance and Adherence 2.1.28 Compliance Requirements 2.1.28.1 Before mobilising, the Contractors have to submit proof that they are compliant with the following legislative requirements i.e.: (a) Registration with COIDA and letter of good standing (b) Registration for UIF and letter of good standing (c) Skills development levies and letter of good standing (d) Submission of skills development plans (e) Tax – letter of good standing 2.1.28.2 Proof that they are compliant with the following requirements as established in these Requirements and the BCEA or the applicable Industry Agreements i.e.: (a) Registration with the relevant Bargaining Council by producing a registration certificate and a letter of good standing (b) Contracts of employment and secondments agreements. (c) Benefits (leave). (d) Contributions i.e.: levies, provident fund, and medical aid, etc. (e) Industry Wage Rates PROJECT STABILITY TRASMISSION POWER DELIVERY The above to be complied before any recruitment can commence 2.1.28.3 Before mobilising, the Contractor has to submit proof that they are in a financial position to pay the required industry wages, benefits and any site-specific benefits that may be applicable at the time. 2.1.28.4 To ensure that a Contractor is financially sustainable, the Contractor and its Subcontractors must, upon request from the Eskom Representative supply a guarantee that they will be able to sustain payment of its employees for at least three months. If a Subcontractor is not able to provide such a guarantee, the Principal Contractor has to provide such a guarantee on behalf of the Subcontractor. 2.1.28.5 Principal Contractors will be held liable if a Subcontractor defaults on the payment of its employees, if the Principal Contractor fails, Eskom will pay any outstanding amounts to the employees and deduct the value of any such payments made from the amount Eskom must pay to the Contractor or that Eskom holds for retention purposes. 2.1.29 During Execution of Works 2.1.29.1 The Principal Contractor must prove to the Eskom Representative that all of their Subcontractors meet the minimum compliance requirements and are in good standing. The Eskom Representative may at any time perform its own audits on any Contractor(s) to determine whether they are fully compliant or not. 2.1.29.2 Eskom will have zero tolerance for any Contractor none-compliance. It reserves the right to remove from the Project Site any individual that is found to have caused any non-compliance due to misconduct, lack of care, incompetency or negligence and project reputational damage. 2.1.30 Removal from The Project Site 2.1.30.1 Zero-Tolerance – Eskom will have zero-tolerance for
Contractor non-compliance that relates to the non-payment, late payment, incorrect payment, or short payment of an employee’s wages/remuneration.
Participation in unprotected Industrial Action / work stoppages, retardation of work and such conduct will constitute misconduct, irrespective of whether the employees have resumed work within the same shift or not.
Non-compliance with the Eskom Life Saving Rules issued under the commercial contract.
Tampering with safety equipment; and
Conduct that is impermissible by any legislation that applies to the Project works, the Project Site, or the accommodation areas. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.30.2 Grounds for Removal of Contractor Personnel from Site Eskom may require the Contractor to remove temporarily or permanently (or cause to be removed) any person or person(s) employed at the Project works, including the Contractor's representative if applicable, who, in the opinion of the Employer’s Representative is in breach of any listed requirement That goes against project approved internal and external processes. Causes Eskom or the company reputational damage For which the employer has zero-tolerance; Commits any act or omission that places site labour stability at risk. Has caused or did not take reasonable steps to prevent labour instability. Fails to ensure compliance by its Subcontractors, Does not comply with the provisions of these Requirements, Industry Agreements, applicable collective agreements, and site instructions. PART 6: Industrial Relations 2.1.31 Freedom of Association 2.1.31.1 The organisational rights should also afford Contractors the right to: participate in the establishment of an employer organisation, join a registered employer organisation, participate in its lawful activities, nominate representatives of the Contractor to stand for election and be eligible to be appointed as an office-bearer of an employer organisation, and to perform the lawful functions of the employer organisation. 2.1.31.2 Any of the above rights may be exercised free of victimisation, discrimination and or intimidation. 2.1.32 Industrial Relations Policy, Standards and Practices 2.1.32.1 The Contractor shall make provision for the written procedures in the interest of sound industrial relations and managing their workforce: 2.1.32.2 To this end and is not exhaustive, the Contractor must have in place procedures and processes for dispute resolution, disciplinary handling, grievance handling, Industrial Action, absenteeism, induction programmes, recruitment and selection, daily labour returns, payroll, and payment of wages, working time and shift rosters, incident reporting, violence and intimidation, mobilisation and Termination. 2.1.32.3 Eskom reserves the right to request an audit concerning the implementation and adherence to these policies, standards, and practices. The Contractor is required to provide all relevant information to the Eskom Representative to perform such an audit. 2.1.32.4 All industrial relations incidents, no matter how minor and whether that may result in Industrial Action, must be reported immediately to Eskom. 2.1.32.5 All Contractors will submit a weekly industrial relations report in accordance with the format and frequency requirements established by the Eskom Representative. This will be done irrespective of any incidents/claims that may have occurred or not. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.32.6 Eskom reserves the right to request the Contractor to report to it in a format and frequency prescribed by Eskom and to submit to Eskom Representative information and statistics related to any matter referred to in these Requirements. The Contractor must supply the Eskom Representative with the requested information within 7 days of first requesting such information. Such a request will not constitute a compensation event, variation or create an entitlement for a claim. 2.1.33 Resolution of Labour Related Disputes 2.1.33.1 Any labour disputes will be resolved in accordance with the provisions of the main agreement of a Bargaining Council who has jurisdiction over the work being performed by the Contractor or alternatively by the CCMA. 2.1.34 Establishment of Engagement Forums 2.1.34.1 The Contractor must establish forums in which the employer can engage its employees and vice versa. The purpose of such a forum must be to ensure regular and effective engagement and communication between the employers, their employees, and recognised Trade Union(s). If a Contractor in the normal course of its business has established such a forum, it must continue with such. 2.1.34.2 All Principal Contractors will require their Subcontractors to implement such Engagement Forums and will monitor and ensure compliance. 2.1.34.3 The Contractor shall take the necessary steps to ensure that the Engagement Forum remains effective and functional for the duration of the works at the Project Site. The Contractors will regularly hold Engagement Forums. 2.1.34.4 The Eskom Representative shall from time to time be entitled to audit the effectiveness of the Engagement Forums, and where appropriate, make recommendations to the Contractor. The Eskom Representative shall furthermore be entitled to attend meetings of the Engagement Forums and shall have observer status at such meetings. 2.1.34.5 Copies of the minutes of the meetings of the Engagement Forums, decisions and any required action emanating from each meeting, and the status of previous and current actions shall be furnished to the Eskom Representative within seven (7) days of each meeting. PART 7: Industrial ACTION 2.1.35 The Contractor shall deal with Industrial Action at the Project Site effectively and efficiently. To this end, the Contractor shall meet the following requirements as set out below: 2.1.35.1 The Contractor shall submit an Industrial Action Management Procedure to the Eskom Representative for approval before commencing work on the Project. The procedure must deal with all forms of Industrial Action at the Project Site, which shall include a comprehensive strike management plan, including in this regard, provision for a strike management committee, a communications plan, and picketing rules plan. No picketing shall be permitted at the Project Site 2.1.35.2 The Contractor shall co-operate with the Eskom Representative and other Project Contractors to refine and establish Industrial Action Management Procedures to deal with all forms of industrial action at the Project Site. It shall include integration with the Site Emergency Preparedness Plan, Security, SAPS, etc. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.35.3 The Contractor shall ensure that all its managers and supervisors are conversant with the provisions of and adequately trained on the Industrial Action Management Procedure. 2.1.35.4 The Contractor shall immediately notify the Eskom Representative of any actual or potential Industrial Action and/or demand (whether verbal or in writing) by its employees and/or any Trade Union acting on their behalf and keep them fully informed of all developments during any Industrial Action or anticipated or potential Industrial Action. 2.1.35.5 Each Contractor will keep a Strike Diary in the format supplied by Eskom. During any Industrial Action, each affected Contractor will, daily, provide the Eskom Representative with an updated version of the Strike Diary. 2.1.35.6 The Contractor shall mitigate the risk to the Project Site, and the Project works with the following steps. All actions must be directed at taking reasonable steps to safeguard plant equipment and life. Such steps are NOT limited to those listed below and do not replace any duty on the Contractors to take any other steps that might be necessary to safeguard plant, equipment, and life. 2.1.36 Removing striking employees from the Project Site. 2.1.37 Keeping all employees off the Project Site until the Contractor has addressed matters to the extent that it will not threaten site labour stability. 2.1.38 The Contractor will only be permitted to mobilise employees back to the Project Site once the Contractor has to the satisfaction of the Eskom Representative motivated and demonstrated how the risks have been addressed. 2.1.39 If the Contractor, in the opinion of Eskom, has failed to institute effective steps to mitigate the risk of Industrial Action or mitigate the risk of labour instability on the Project Site, Eskom may without causing a compensation event (thus the Contractor will not be entitled to cost or the extension of time), decide on one or more of the following actions: 2.1.39.1 Order the removal of the workforce of Contractors that have employees who participated in any form of Industrial Action, or who may potentially participate in Industrial Action from the Project Site. 2.1.39.2 Order that possible striking employees may not return to the Project Site; and/or 2.1.39.3 Ordering that all the Contractor’s employees be kept off the Project Site until the Contractor can satisfy the Eskom Representative that instability within the Contractor’s workforce does not threaten the Project Site labour stability. 2.1.40 The Contractor shall furthermore submit a comprehensive Industrial Action report to the Eskom Representative as soon as possible, but no later than 24 hours after the commencement of any Industrial Action. If circumstances dictate, the Contractor must supply the Eskom Representative with such report within every seven (7) days until the Industrial Action has been resolved. The Industrial Action report shall include the following details: 2.1.40.1 The reason/s for the Industrial Action. 2.1.40.2 The employee demands before and during the Industrial Action and management response. 2.1.40.3 A chronological sequence of events: 2.1.40.4 Starting time of the Industrial Action. PROJECT STABILITY TRASMISSION POWER DELIVERY 2.1.40.5 Number of employees involved, per employment category (General Workers, Semi- Skilled Employees, Skilled Employees, supervisory employees, managerial or staff) and Trade Union membership, on each day of the Industrial Action. 2.1.40.6 Man-hours lost (Production hours lost). 2.1.40.7 Trade Union actions, Contractor actions, meetings held, decisions of the Contractor, representatives that were present at meetings and minutes of meetings held. 2.1.40.8 Any resolution or settlement reached. 2.1.40.9 Measures put in place to ensure Industrial Action on similar grounds does not re- occur. 2.1.41 To the extent where Industrial Action impacts or may impact the Project works and involves the Contractor and one or more other Project Contractors, the Contractor shall, as required by Eskom, co-operate to form an Emergency Response Team (ERT) to assist in the management of the Industrial Action. This forum should consist of Eskom, Principal Contractor site manager, Subcontractors site managers, IR representatives (Contractor’s Representative IR Assistant) and security representatives. 2.1.42 Where Industrial Action impacts or may impact the Project works and involves the Contractor and one or more other Project Contractors, the IAMF will decide on all courses of action. Under such circumstances, all Contractors are compelled to follow the approach agreed upon by the ERT. If any Contractor does not comply with the decisions of the ERT: 2.1.42.1 Such Contractor will forfeit their right to claim concerning any matter that relates to any matter that falls within the scope of the ERT. 2.1.42.2 Such Contractor will become liable for all related claims that other Contractors may have against Eskom. 2.1.42.3 Such Contractor will be liable for damages to Eskom and other Project Contractors that relate to its non-compliance; 2.1.42.4 Eskom may also remove or cause to be removed or prevent entrance of site Contractor personnel that in the view of Eskom may be responsible for such non- compliance as set out in Part 5 of these Requirements. Part 8: Contractor’s right to claim Force Majeure due to Labour Instability or Industrial Action 2.1.43 Force Majeure 2.1.43.1 Wages within the industry and any other industry involved in executing the scope of works that is governed by any of the Bargaining Council are determined by means of collective bargaining at an industry / Bargaining Council level. It is reasonably foreseeable that Industrial Action in support of wage demands within the mentioned industries will take place during the duration of the Project; therefore, such Industrial Action will not constitute a compensation event. It will not entitle a Contractor to a force majeure claim. 2.1.43.2 It is reasonably foreseeable that disputes and unresolved grievances concerning the following issues may result in industrial action. (a) Matters relating to remuneration. PROJECT STABILITY TRASMISSION POWER DELIVERY (b) Conditions of employment; and (c) Safety matters. 2.1.43.3 Industrial Action caused by the employees of the Principal Contractor or the employees of any of its Subcontractors, for whatever reason, will not constitute a compensation event, and it will not entitle a Contractor to a force majeure or any other claim. 3 Stability integration and Reporting 3.1.1 The contractor to facilitates and participate in the stakeholder Management platforms of the project tendered for and strategizes on project development and mitigate project risks or emergencies interrupting project operations 3.1.2 The contractor to display commitment to social upliftment of communities where the project is executed through job creation, skills transfer, local SMME inclusion, local to site procurement, enterprise development in the core scope of the works and Corporate Social investment initiatives. 3.1.3 The contractor shall submit a Project Stability Implementation Schedule which must be developed in consultation of Eskom Project Stability Representative for acceptance a month before site establishment. 3.1.4 The suppliers shall on a monthly basis submit a report to Eskom in accordance with monthly report Template on their compliance with the Project Stability Obligations described above. 3.1.5 Eskom shall review the Project Stability reports submitted by the suppliers within 60 (sixty) days of receipt of the reports and notify the suppliers in writing if their Project Stability obligations have not been met. 3.1.6 Upon notification by Eskom that the suppliers have not met their Project Stability obligations, the suppliers shall be required to implement corrective measures to meet those obligations before the commencement of the following report, failing which Retention clauses shall be invoked.
Stability Undertakings (a) The contractor undertakes to facilitate and participate in the project stakeholder management platforms as per the stability schedule given by Eskom. (b) The tenderer is undertaking to show its commitment to the social upliftment of communities where the project is executed through job creation, skills transfer, local (EME 1/2 / QSE 1/2) inclusion, and execution of a Corporate Social investment initiatives to be negotiated with in partnership with the Eskom project stability practitioner in this regard. (c) If successful, the tenderer undertakes to appoint stability personnel and conduct an “expression of interest workshop” aimed at introducing the project to local businesses, outlining project commodities for subcontracting and (EME 1/2 / QSE 1/2), onboarding before site establishment PROJECT STABILITY TRASMISSION POWER DELIVERY
SDL&I, Project Stability And CSI Retention And Penalty (a) A 2.5% SDL&I and CSI retention will be implemented above the normal contract retention of 5%. (b) A Project Stability penalty of 2.5% will be charged on every invoice if the project stability, requirements are not met. (c) The retention will be released if the promised SDL&I and Stability commitments were achieved. However, in the event that the Contractor failed to fulfil its obligations, the portion not made would be quantified and withheld from the final payment.
Project Stability Requirement Checklist Project Stability Requirement Checklist Tick Contractor Project Resource Plan Project Stability Plan with a clear stakeholder management guideline reflecting: Community Liaison protocol Project Communication Protocol inclusive of: Media Management, Spokesperson guideline, Project Branding Protocols that include project Signage, Uniform and Vehicles Methodology for issue and incident management Employers Policies or Procedures for employee Bargaining council registration Project Training Matrix with clear roll out plan A guideline on recruitment & demobilisation Termination of Contract and Removal from Site Industrial Action Management Procedure Pro Forma of Limited Duration Contract Local SMME Integration approach Employee Transportation & Local Taxi Integration approach
completion certificates for the mentioned projects in 5
CSD report or as per certificate/affidavit provided
CSD number/CSD report) must be provided at the closing date and time for
CSD number or B-BBEE certificate/affidavit will need to be
CSD number to gain access to
B-BBEE Details: Claim Form in
terms of PPPFA
2022 regulations.
1.1.13 # Specific Goals √
A tenderer’s
failure to submit
proof that it meets
the specific goals
will not result in
its
disqualification.
The tenderer will,
Controlled Disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests
with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced
in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg
No 2021/539129/30
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File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)_or_Request_for_Proposal_ eTendering Template . 25 Sep 2025
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 559-235050781 Rev 2
Invitation to Tender/ Request Identifier
for Proposal Effective Date July 2024
Review Date July 2027
however, be
scored zero for
Specific Goals for
purposes of
PPPFA scoring
and ranking.
1.1.14 Compliance with N √
Employment
Equity Act
To the extent that
the tenderer falls
within the
definition of a
“designated
Employer” as
contemplated in
the Employment
Equity Act , the
tenderer is
required to
furnish the
Employer with
proof of
compliance with
the Employment
Equity Act,
including proof of
submission of the
Employment
Equity report to
the Department of
Labour. (South
African tenderers
only)
1.1.15 **SBD 4 – Annexure J Y √
Bidders
Disclosure
1.1.16 Additional Documents required in event of JV:-
1.1.16 Letter of intent to √
.1 form a
JV/consortium or
Valid joint venture
agreement
confirming the
rights and
obligations of
each of the joint
Controlled Disclosure
When downloaded from the document m
Section
Source: East Grid High Risk IMBAE CT Replacement – Civil works..zipresponsive and will not proceed with evaluation process.
Documents required under functionality/techinical criteria
1.1.41 Functionality/Tec Attached Y √
Goal, it will not be disqualified. However, it will be awarded 0 points
for the [80/20] system. NTCSA will add the score from Pricing and
Specific Goals together and rank the suppliers from the highest to
B-BBEE Status Level of Number of points
Contributor (80/20 system)
the requirements of the PPPFA [clause 2(1)(f)] and be clearly stated
NB: The following documents are required to claim preference
1.1.37 Quality Attached √
safety/quality Separately
1.1.11 Tax Evaluation √
Preference Points
terms of PPPFA
1.1.13 # Specific Goals √
the specific goals
scored zero for
Specific Goals for
PPPFA scoring
Categories
Request for Bid(Open-Tender)
Maxwell Street - Sunninghill - Sandton - 2000
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
East Grid High Risk IMBAE CT Replacement – Civil works..zip
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Date & Time
Tuesday, 30 June 2026 - 10:00
Venue
MS Teams
08 Jun
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
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Median Estimate
R 5 750 000
Range
Based on CIDB grading. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Lake Street, Germiston, Johanessburg, 1401, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
08 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
011-629-5024[email protected]www.eskom.co.za/Pages/Landing.aspxLake Street, Germiston, Johanessburg, 1401, South Africa
Key Personnel
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