5-Year framework for solar pv and battery storage microgrid systems in gauteng

Mandatory returnable: E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period. Failure to submit this form will disqualify the bidder from the procurement process.

Must complete mandatory e-Tendering training and submit acknowledgement form. Form requires business name/JV details, contact person information, and authorized signature. Non-responsive if form not fully completed and submitted within prescribed period.

{"closingTime":"2.2","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"tend a site visit and/or clarification meeting that is stipulated as being\",\"is_compulsory\":true}"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Tenderer must meet eligibility criteria stated in the Tender Data (not provided in this excerpt). Must not be restricted from doing business with Eskom or State-Owned Companies. 100% subcontracting of the scope is prohibited and leads to disqualification. Must submit proof of CIDB registration (if applicable) by closing date or contract award. Must provide valid B-BBEE certificate/affidavit and other mandatory documents by stipulated deadlines.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

questions for clarity in the course of a site visit or clarification meeting.

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Cell B4: The following section details the Technical Evaluation process to be followed.

Cell B4: The following section details the Technical Evaluation process to be followed.

No specific requirements found

Supply and Delivery of Solar Photovoltaic and Battery Energy Storage System in Gauteng Cluster — Microgrid Storage Containers on an as-and-when-required basis for a period of 5 years.

Document issued date: 25 October 2024. Closing date: 03 July 2026 at 11:00 (from tender record). No briefing date, site visit, or clarification deadline stated in this document.

Eskom Representative: A.Else. No email, phone, or address provided in this document.

This document is a List of Tender Returnables (Specification 240-105658000, Revision 7) focused on quality requirements. Required returnable: Form A must be completed and signed (Section E, Item E.1). The document does not contain submission address, method of submission, or deadline details — refer to the main tender document for these details.

Form A must be completed and signed (mandatory returnable). Draft Contract/Project Quality Plan. Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP). Organisation chart and responsibility matrix. External provider control documentation.

Suppliers must demonstrate compliance with ISO 9001 quality management requirements through either valid certification from accredited body OR documented QMS evidence. Must provide evidence of QMS in operation including documented roles/responsibilities and external provider controls.

Scope: Supply and Delivery of Solar Photovoltaic and Battery Energy Storage System. This document does not contain detailed technical specifications — refer to main tender documentation for scope of work, deliverables, and technical requirements.

ISO 9001 Quality Management System required (certification or documented compliance). Form A must be completed and signed. No B-BBEE, CIDB, CIPC, tax clearance, or local content requirements stated in this document.

Quality Requirements scoring breakdown:

• Section A Option 2 (documented ISO 9001 compliance): 7 points — requires QMS Manual, Quality Policy, Quality Objectives, document control (Clause 7.5), nonconforming outputs control (Clause 8.7), corrective action records (Clause 10.2), internal audit records (Clause 9.2)
• Section B (QMS in operation): 2 points — requires organisation chart with quality roles (Clause 5.3) and external provider control procedures (Clause 8.4)
• Section C (Contract Quality Plan): 1 point — draft Contract/Project Quality Plan per ISO 10005
• Section D (Quality Control Plan): 1 point — draft ITP or QCP per ISO 10005
• Section E (Additional): 1 point — Form A completed and signed

Reference specifications: 240-105658000, 240-109253698, 240-109253302

• Closing date and time: 03 July 2026 at 10:00 AM.
• Non-compulsory clarification meeting: 18 June 2026, 13:00–14:30 via Microsoft Teams (link: https://teams.microsoft.com/meet/324635914926064?p=I8VN7nFzVk4mgRi0xu, Meeting ID: 324 635 914 926 064, Passcode: co9Zi9nj).
• Deadline for clarification queries: 5 working days before tender submission deadline.
• Tender validity period: 12 weeks from closing date.

• Eskom Representative: Samukelisiwe Ngobese.
• Telephone: 017 648 0079.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 / [email protected].

• Submit electronically via Eskom E-Tendering site: https://eTendering.eskom.co.za by the closing date and time.
• Deadline: 03 July 2026 at 10:00 AM.
• Upload documents in PDF format; price schedule also required in Excel format.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• No zip/condensed files; no hard copies accepted.
• Ensure submission status is marked as complete.
• Mandatory returnables (disqualifiable if missing/incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods/services (Annexures E/F), SBD 6.2 for local content (Annexures G1-G4), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J).
• Failure to complete the entire BOQ results in disqualification.
• Tender validity period: 12 weeks from closing date.

Annexures to the Tender: Authorisation Form (Annexure A), Acknowledgement form (Annexure B), Tenderer's particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), CPA(IG) for Foreign Goods/Services (Annexure F), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexures G1-G4), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), Tax Evaluation questionnaire (Annexure), E-tendering Help Manual acknowledgement form, Scope of Work, NEC, Pricing Schedule/BOQ

• Scope: Design, supply, install, and refurbish solar photovoltaic and battery energy storage system (microgrid storage containers) in Gauteng Cluster on an as-and-when-required basis for 5 years.
• Quality requirements: Submit all tender returnables per Category 3 list; complete and sign FORM A for ISO 9001; comply with Supplier Quality Management Specification (QM 58); provide Contract Quality Plan (CQP) and Quality Control Plan (ITP) templates.
• Environmental requirements: Environmental management policy signed by CEO/MD; Environmental Risk Assessment register; compliance obligations; roles/responsibilities; competence/training evidence; communications plans; document control; emergency preparedness; site rehabilitation method statement; non-conformity procedure; waste management plan; Environmental Management Plan covering access control, landowner liaison, monitoring, incident log, site establishment, sanitation, fencing, hazardous substances, fauna/flora protection, noise control.
• Due diligence/financial analysis: Latest approved annual financial statements (not parent/ultimate holding company) including director’s report, auditor’s report, financial statements, notes; public interest score (if applicable); ITA34C copies (if applicable); for unincorporated JV/SPV, each partner submits statements.

• Submit latest approved annual financial statements (not parent/ultimate holding company) including: background, signed director’s report, signed auditor’s/reviewer’s/compiler’s/accounting officer’s report, statement of financial position, comprehensive income, changes in equity, cash flows, notes.
• For South African entities not audited: signed public interest score indicating owner-managed status and external preparation status; ITA34C copies for current/previous years.
• For unincorporated JV/SPV: each partner submits financial statements as above.

• Submit List of Tender Returnables/Quality Requirement Document (Category 3).
• Complete and sign FORM A: Tender & Contract Quality Requirements for ISO 9001 Standard.
• Comply with Supplier Quality Management Specification (QM 58).
• Provide Contract Quality Plan (CQP) and Quality Control Plan (ITP) templates.

• Pricing schedule/BOQ must be fully completed and submitted in PDF and Excel formats.
• Cataloguing may be required; include line item if applicable.
• Conditional discounts not considered in evaluation but applied at payment.

• Pricing schedule/BOQ must be fully completed and submitted in PDF and Excel formats.
• Payment terms: For contracts below R50 million including VAT, payment within 30 days of undisputed invoice; above R50 million, within 60 days.
• Cataloguing may be required post-award; include line item in pricing schedule if applicable.
• Performance security may be required; select two Eskom-approved financial institutions.
• Conditional discounts not considered in evaluation but applied at payment.

• Mandatory: CSD registration.
• CIDB grading: EP Level 4 or higher required.
• B-BBEE: Submit proof via certificate or sworn affidavit; specific goals scoring applies (see evaluation criteria).
• Tax clearance: Required for foreign tenderers with SA footprint or local tenderers without CSD/SARS PIN; foreign suppliers with no SA footprint complete SBD1 only.
• Employment Equity Act compliance proof required for designated employers.
• Safety, Health, Environmental (SHE) requirements: Signed acknowledgement of Eskom SHE rules; SHE plan covering organization, incident management, work planning, waste, PPE, emergency planning, vehicle safety, contractor management, competency, training, COVID-19 management; Baseline SHE Risk Assessment (BRA); valid Letter of Good Standing (COIDA/equivalent); SHE policy signed by CEO/MD; SHE competency certifications (First Aid level 2, Fire fighter, SHE Officer, SACPCMP, SHE Rep, incident investigator).
• Eligibility criteria: Tenderers must not be on sanctions lists, submit multiple tenders, have JV without joint/several liability, have conflict of interest, use unauthorized signatories, be restricted by National Treasury/Eskom, be on defaulter list, or subcontract 100% of scope.

• Submit proof of B-BBEE status via certificate or sworn affidavit.
• Specific goals scoring applies: Level 1 (10/20 points), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), Non-compliant (0).
• Failure to submit proof results in zero points but no disqualification.

• Sign and submit acknowledgement of Eskom SHE rules (Annexure B).
• Provide Safety, Health and Environmental Plan covering: SHE organization, incident management, work planning, waste management, PPE, emergency planning, vehicle safety, contractor management, design/specifications, competency/training, communication, management commitment, COVID-19 management.
• Submit Baseline SHE Risk Assessment (BRA) with methodology.
• Provide valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD complying with OHS Act Section 7 or OSHAS 18001.
• SHE competency certifications: First Aid level 2, Fire fighter, SHE Officer, SACPCMP, SHE Rep, incident investigator.

• Environmental management policy signed by CEO/MD, committing to compliance, pollution prevention, continual improvement.
• Environmental Risk Assessment register with controls and risks identified.
• Compliance obligations related to environmental aspects.
• Roles/responsibilities appointment letter.
• Competence/training evidence (environmental law training or certificate/diploma/degree).
• Environmental communications plans.
• Document control procedures.
• Emergency preparedness for environmental incidents (e.g., bees, wildlife).
• Site rehabilitation method statement.
• Non-conformity and corrective action procedure.
• Waste management plan for construction waste streams.
• Environmental Management Plan covering access control, landowner liaison, monitoring, incident log, site establishment, sanitation, fencing, hazardous substances management, fauna/flora protection, noise control.

• Contract conditions: NEC3 Engineering and Construction Contract (ECC).
• Contract duration: 5 years on as-and-when-required basis.
• Multiple awards: Minimum 1 to maximum 10 contractors; funds allocated equally.
• Eskom may negotiate with preferred bidders if prices not market-related.
• Subcontracting with subsidiaries must be declared; may be considered fronting.
• Contract Skills Development Goals (CSDG) applicable.
• Payment terms: 30 days for contracts below R50 million incl. VAT; 60 days for above R50 million.
• Tender validity: 12 weeks.

• Tender must be for whole contract; incomplete BOQ leads to disqualification.
• Multiple awards: Minimum 1 to maximum 10 contractors; funds allocated equally.
• Eskom may negotiate with preferred bidders if prices not market-related.
• Subcontracting with subsidiaries must be declared; may be considered fronting.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Attached Y

3.13 Functionality requirements Functionality requirements are applicable. (Refer to attached detailed

functionality criteria)

functionality criteria

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of [80 or 90] points

3.18 Evaluation of Specific Goals A maximum of 10 or 20 points will be

3.18 Evaluation of Specific Goals A maximum of 10 or 20 points will be allocated to specific goals. If

(BBBEE Cerficate/Sworn affidavit) tenderers fail to meet specific goals, the tenderers will not be

disqualified. However, will only be awarded 80 or 90 points for price

and score 0 points for specific goals (out of 10 or 20). The following

specific goals score card applies

B-BEEE Status Number of Points Number of Points

Level of (90/10 system) (80/20 system)

the [90/10 or 80/20] system. Eskom will add the score from Pricing

and Specific Goals together and rank the suppliers from the highest

Contractual Requirements are not evaluation criteria. They will

Contractual Requirements are not evaluation criter

Quality returnables for

The provided document is a Quality Control Plan (QCP) / Inspection Test Plan (ITP) template rather than the main tender submission document. No submission guidelines, required forms, returnables, or submission addresses are contained in this file. The actual tender submission requirements would be in a separate document not provided here.

Specific financial, technical, or B-BBEE eligibility criteria are not detailed in this excerpt. However, the mandatory use of the QCP template and demonstrated capability to meet the rigorous inspection and verification regime (including potential use of AIA/NOBO) are implicit requirements. Suppliers must manage subcontractors and align with Eskom's quality management system.

This document is a Quality Control Plan (QCP) / Inspection Test Plan (ITP) template for contract execution, not the tender's technical specifications. Key elements identified:

• Intervention Point Types: Hold Point (H), Witness Point (W), Document Review (IN), Surveillance (S), Verification (V)
• Approval Types: AP (Document Requires Approval), IN (Document Requires for Information Only)
• Testing Categories: T1 (100% Testing), T2 (Sample Testing)
• Inspection Categories: A1 (100% Inspection), A2 (Sample Inspection)
• Document Review: R1 (100% Document Review), R2 (Sample Document Review)
• Inspection Methods: Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY, etc.
• Acceptance Criteria: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical tests
• Parties Involved: Contractor/Supplier, Subcontractor, Eskom, Approved Inspection Authority (AIA), Notification Body (NOBO), Third Party Inspection (TPI)
• Statutory vs Non-statutory inspection categories

Note: This QCP template would be completed during contract execution to define inspection and quality control procedures for the solar PV and battery storage work. The actual scope of work (design, supply, install, refurbish solar PV and BESS in Gauteng) is not detailed in this document.

No specific compliance requirements are stated in this QCP/ITP template document. Standard Eskom contract compliance requirements (CSD registration, tax clearance, B-BBEE, etc.) would typically apply but are not detailed in this file.

• Scope: Design, supply, install, and refurbish Solar Photovoltaic and Battery Energy Storage System in Gauteng Cluster - Microgrid Storage Containers (Batteries) on an as-needed basis for 5 years.
• Enterprise Development: Successful tenderer must identify and incubate an SMME (EME or QSE 1-2) from designated groups, providing business support, equipment, or finance, and draft an Enterprise Development program within eight weeks of award.

• For local content enquiries: Helpline +27 (12) 394 1435.
• For technical enquiries: Ms Cathrine Matidza, Director: Fleet Procurement, Tel: +27 (12) 394 5598, Email: [email protected].

• Returnable documents: SBD 6.2 Declaration Form, Annex C (Local Content Declaration-Summary Schedule), Annexure C, D, E, Preference Point Claim Form, and Subcontracting returnables.
• For subcontracting (mandatory for contracts above R30 million): submit a signed subcontracting agreement with subcontractor's company registration documents (CK and B-BBEE certificate or sworn affidavit) OR copies of sub-contracting contracts/letters of intent.
• B-BBEE Sworn Affidavits must meet specific validity requirements: include deponent details, enterprise information, ownership percentages, revenue, B-BBEE status level, empowering supplier status, and proper commissioning.
• Local content exemption: If local content thresholds cannot be met, obtain written exemption from DTI before bid closure.

• B-BBEE Sworn Affidavits must include: deponent name and ID, designation, enterprise details, black ownership percentages, revenue and financial year end, B-BBEE status level, empowering supplier status, and proper commissioning by a non-interested Commissioner of Oath.

• Scope: Design, supply, install, and refurbish Solar Photovoltaic and Battery Energy Storage System in Gauteng Cluster - Microgrid Storage Containers on an as-and-when-required basis for 5 years.
• Enterprise Development: The successful tenderer must identify and incubate an SMME (EME or QSE 1-2) from designated groups in subcontracted areas, providing business support, equipment, or finance.
• Skills Development: Tenderers must propose skills development for artisans/apprenticeships and related fields. Suppliers are required to train at least one skill per R2 million invoiced during the contract.

• Skills development may involve SETA-accredited training providers for critical and scarce skills.
• Tenderers bear full cost of skills development; Eskom provides no financial contribution. Advised to approach SETAs for grants and SARS for tax rebates.

• Price Schedule must separate components to calculate local procurement content (total spending minus imported component).

• Pricing must be separated into components as per the Price Schedule to calculate local procurement content (total spending minus imported component).

• B-BBEE: Maintain B-BBEE status throughout the contract period.
• Local Content: Designated sectors apply. Mandatory submission of SBD 6.2 Declaration Form and Annex C. Specific local content thresholds: Laminated PV Modules (15%), Module Frames (65%), DC Combiner Box (65%), Batteries (50%), Mounting Structure (90%), Inventors (40%), Two-way radios (60%), Plastic Pipes & Fittings (100%).
• CIDB: Compulsory training with a Construction Skills Development Goal (CSDG) of 0.25%; supplier must match Eskom's target.
• NIPP: Applies if foreign portion exceeds $5 million; international suppliers must commit to 30% local participation via DTI NIPP obligations and complete SBD 5.
• Subcontracting: Mandatory for contracts above R30 million; subcontract minimum 30% of contract value to an EME/QSE 51% owned by black people in rural/underdeveloped areas or townships.
• Enterprise Development: Main contractor must spend 2% on Enterprise Development initiatives.
• Jobs: Submit proposals for jobs created and retained in South Africa, with local recruitment targets: General workers (100% local-to-site), Semi-skilled (70%), Skilled (10%).
• Skills Development: Submit proposals for skills development; targets exclude Eskom employees. Suppliers must develop at least one skill per R2 million spent.
• Penalties: 2.5% penalty on invoice amount for failure to meet SDL&I obligations or submit quarterly reports.

• Designated sectors apply for local production and content; mandatory SBD 6.2 and Annex C.
• NIPP applies if foreign portion exceeds $5 million; international suppliers must commit to 30% local participation via DTI NIPP and complete SBD 5.
• B-BBEE: Maintain status throughout contract.
• Jobs: Submit proposals for jobs created/retained; local recruitment targets: General workers (100%), Semi-skilled (70%), Skilled (10%).
• Subcontracting: Mandatory for contracts above R30 million; subcontract 30% to EME/QSE 51% black-owned in rural/underdeveloped areas.
• Enterprise Development: Spend 2% on initiatives; draft program within eight weeks of award.
• Local Content: Specific thresholds for components (e.g., PV Modules 15%, Batteries 50%). Submit SBD 6.2, Annexure C, D, E, Preference Point Claim Form.
• Skills Development: Submit proposals; train one skill per R2 million invoiced; targets exclude Eskom employees.

• SDL&I Penalty: 2.5% of invoice amount (excluding VAT) applied for failure to meet SDL&I obligations or submit quarterly performance reports.
• Reporting: Suppliers must submit monthly/quarterly SDL&I compliance reports using Data Collection Template.
• Monitoring: Eskom reviews reports within 60 days and notifies suppliers of non-compliance; suppliers must implement corrective measures before next report, or retention clauses invoked.
• Implementation Schedule: SDL&I Implementation Schedule must be completed and returned to SDL&I representative within 28 days of contract award.

• Objective criteria may be included as a condition for contract award, aligned with PPPFA; failure to meet may lead to recommendation of second-ranked tenderer.
• CIDB compulsory training with a Construction Skills Development Goal (CSDG) of 0.25%; supplier must match Eskom's target.

• Design, supply, install, and refurbish solar photovoltaic and battery energy storage systems in the Gauteng Cluster for Customer Network Centres.
• Work involves microgrid storage containers (batteries).

• Submit the required OHS tender returnables as per the evaluation template.
• Ensure the acknowledgement of Eskom's OHS legal and other requirements form is signed and submitted.
• Provide a detailed Health and Safety Plan addressing the project scope and OHS risks.
• Include detailed costing for OHS management, broken down and not as a lump sum.
• Submit a Baseline OHS Risk Assessment (BRA) with the methodology used.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO, complying with OHS Act Section 7.
• Demonstrate OHS competency with required personnel qualifications and certificates.
• Provide medical fitness or surveillance programme documentation.
• Refer to Annexure A: Supplier Risk Category (document 240-77433139) for explanatory notes on OHS requirements.
• Note that additional OHS tender returnables applicable to the scope may be required and evaluated prior to contract award.

Suppliers must demonstrate robust OHS management systems and specific personnel competencies. The tender evaluation will assess OHS compliance as a prerequisite. The project's high-risk classification mandates submission of all listed OHS returnables. Financial capability for a 5-year framework and technical expertise in solar PV, BESS, and microgrid container systems are implied but not detailed in this excerpt.

• Scope: Design, supply, install, and refurbish solar photovoltaic and battery energy storage systems in the Gauteng Cluster, specifically for Customer Network Centres.
• Work includes microgrid storage containers (batteries) on an as-and-when-required basis.

• B-BBEE minimum level 2 is required.
• OHS compliance is mandatory, including:
• Signed acknowledgement of Eskom's OHS legal requirements.
• Health and Safety Plan covering SHE organization, incident management, work planning, PPE, emergency planning, vehicle safety, competency, training, and communication.
• Detailed OHS costing breakdown based on the scope of work.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency proof for personnel: First aiders Level 2, Incident Investigator, Risk Assessment (HIRA), SHE officer SACPCMP, Construction Project Manager SACPCMP, SHE Representative, Basic Fire Fighter.
• Medical fitness or surveillance programme for employees or non-operational suppliers.

• Submit signed acknowledgement of Eskom's OHS legal requirements.
• Provide a Health and Safety Plan addressing project OHS risks, including:
• SHE organization with responsibility and accountability.
• SHE incident management.
• Planning of work activities, changes, and emergency work.
• Personal Protective Equipment (PPE).
• Emergency planning and fire risk management.
• Vehicle and driver behaviour safety.
• SHE competency and training.
• Communication and awareness.
• Include detailed OHS costing breakdown based on the scope of work.
• Submit a Baseline OHS Risk Assessment (BRA) with methodology.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Demonstrate OHS competency with required personnel qualifications: First aiders Level 2, Incident Investigator, Risk Assessment (HIRA), SHE officer SACPCMP, Construction Project Manager SACPCMP, SHE Representative, Basic Fire Fighter.
• Provide medical fitness or surveillance programme documentation.

• Refer to Annexure A: Supplier Risk Category (document 240-77433139) for explanatory notes on OHS requirements.
• Additional OHS tender returnables applicable to the scope may be required and evaluated prior to contract award; this section should be deleted if not applicable.

• Evaluation uses the OHS Tender Evaluation Template (High risk), document identifier 240-77471651 Rev 3.
• Responses are marked as Yes (Y), No (N), or Not Applicable (N/A).

• Minimum local content thresholds are stipulated for specific goods/components.
• Bidders must declare if any imported content is used.
• If yes, SARB exchange rates from 12:00, 7 days before the closing date must be used for local content calculations.
• Proof of the SARB exchange rates used must be submitted.
• Exchange rates must be indicated in the provided table.

• Closing time: 12:00.

Bids failing to meet minimum local content thresholds will be disqualified. Bidders must comply with Preferential Procurement Regulations 2011. Local content must be verifiable per SATS 1286 requirements. Subcontracting cannot reduce overall local content below thresholds. Designated sector rules apply with specific component thresholds.

• Minimum local content thresholds for components:
• Laminated PV Modules: 15%
• Module Frames: 65%
• DC Combiner Box: 65%
• Batteries: 50%
• Mounting Structure: 90%
• Inverters: 40%
• Two-way radios: 60%
• Plastic Pipes & Fittings: 100%
• If any imported content is used:
• Use SARB exchange rates from 12:00, 7 calendar days before the bid closing date.
• Submit proof of the SARB exchange rates used.
• Indicate exchange rates in the provided table.

• The Local Content Declaration requires the bidder's CFO or legally responsible person to sign and confirm:
• Personal knowledge of facts.
• Compliance with minimum local content requirements per SATS 1286.
• Calculation of local content using the SATS 1286 formula, specified exchange rates, and provided figures (bid price excluding VAT, imported content, threshold, local content %).
• A schedule of local content by product must be attached if bidding for more than one product.

• The bidder's Chief Financial Officer or other legally responsible person must sign the Local Content Declaration.
• The declaration must confirm:
• Personal knowledge of the facts.
• Compliance with minimum local content requirements per SATS 1286.
• Calculation of local content using the SATS 1286 formula, the specified exchange rates, and the provided figures (bid price excluding VAT, imported content, stipulated threshold, and local content percentage).
• If bidding for multiple products, attach a schedule of local content by product.

• This bid is subject to the Preferential Procurement Regulations, 2011, promoting local production and content.
• The SBD 6.2 Declaration Certificate for Local Production and Content must be submitted as part of the bid documentation.
• Local content (LC) must be calculated as per SABS technical specification SATS 1286:201x: LC = [1 - (x/y)] x 100, where x = imported content and y = bid price excluding VAT.
• Imported content costs must be converted to ZAR using the SARB exchange rate at 12:00, 7 calendar days prior to the bid closing date.
• Minimum local content thresholds are specified for various components (see Technical Specifications).
• Bids will be disqualified if:
• The bidder fails to meet the stipulated minimum local content thresholds.
• The SBD 6.2 declaration certificate is not submitted.
• For designated sectors, subcontracting must not reduce the overall local content below the minimum threshold.
• The declaration must be signed by the CFO or a legally responsible person nominated in writing by the CEO/senior management.
• Incorrect or unverifiable data may lead to remedies under Regulation 13 of the Preferential Procurement Regulations.

• This bid requires compliance with local content regulations under the Preferential Procurement Regulations, 2011.
• The SBD 6.2 form is a mandatory declaration for local production and content.
• Local content is calculated per SABS SATS 1286:201x.
• Minimum thresholds are set for specific components (e.g., Laminated PV Modules 15%, Module Frames 65%).
• For designated sectors, subcontracting cannot reduce overall local content below the threshold.
• The declaration must be signed by the CFO or a legally responsible person nominated by the CEO/senior management.
• Submission of incorrect or unverifiable data may result in penalties under Regulation 13.

• Bids will be disqualified if:
• The bidder fails to achieve the stipulated minimum threshold for local production and content.
• The SBD 6.2 declaration certificate is not submitted as part of the bid documentation.

• A two-stage bidding process may be used.
• Stage 1: Minimum threshold for local production and content.
• Stage 2: Price and B-BBEE evaluation.

• This is a template for a Contract Quality Plan to assist the supplier in planning to meet Eskom's quality management requirements.
• It covers definitions, scope of work, communication, organisational structure, and control of documented information.
• The plan must address quality assurance, quality control, supplier management, and post-delivery activities.

Contractors must demonstrate a robust Quality Management System compliant with ISO 10005 principles. Must provide detailed plans for supplier/sub-supplier evaluation, monitoring, and integration into their QMS. Required to list all items to be manufactured, refurbished, or purchased. Must show capability in managing quality-critical processes, documentation, and post-delivery activities including warranties and technical support.

• The supplier must use the provided Contract Quality Plan template to identify and plan for meeting Eskom's quality management expectations.
• The plan must address the scope of work, communication channels, organisational structure, and documented procedures.
• It must include quality control activities, monitoring of suppliers and sub-suppliers, and management of non-conformances.
• Required documentation includes method statements, inspection reports, certificates, and data books.

Contractors must be registered legal entities in good standing. Must comply with all applicable South African legislation including OHS Act 1993, Construction Regulations, and National Environmental Management Act. Must have competent health and safety personnel including registered health and safety officers where required. Construction project managers and supervisors must be professionally registered with SACPCMP. Must have adequate resources, training capabilities, and disciplinary processes in place. Joint ventures must each fulfil SHE requirements separately and be signatories to Section 37(2) agreements.

Eskom is committed to safeguarding its contractors (principal contractors, appointed contractors,

suppliers, vendors, service providers and consultants) and the environment against undesired

exposure to its operations, which is in line with its Safety, Health, Environmental and Quality

Policy. Therefore, as an organisation, processes have to be in place to identify all possible

practical occupational health and safety risks to which contractors are exposed and to take the

appropriate measures that are necessary to prevent any incidents, injuries or environmental

damage resulting from accidental exposure.

The term “contractor requirements” means a comprehensive documented prerequisite of the

imperative safety, health and environmental requirements for a contract or project.

Contractors have the crucial responsibility for executing work safely on a site or project, including

taking measures to ensure contractor health, safety and environment during their activities/services

to prevent any injury to employees and/or other people and members of the public, or damage to

the environment. Each contractor is responsible for ensuring that its employees and the

employees of any appointed contractors comply with all the applicable occupational health and

safety legislative requirements and the policies and procedures of Eskom.

2. Supporting clauses

2.1 Scope

The aim of this standard is to standardise the health and safety requirements applicable to the

activities of contractors throughout Eskom Holdings SOC Limited and its subsidiaries, with a view

to achieving a common goal, namely Zero Harm.

This standard sets out the minimum legislative and organisational requirements for contractors.

Each project and situation may contain additional unique activities, challenges, needs and

requirements that must be considered and incorporated, over and above the minimum

requirements already contained in this standard.

This standard may not thoroughly address all the hazards and factors associated with any

specialised activity or operation. In such a situation, contractors shall be responsible for

developing their safety, health and environmental plans/procedures/manuals/work instructions to

adequately address these specialised activities and scope of operation.

2.1.1 Purpose

The purpose of this document is to stipulate essential information on significant safety and health

aspects for the purposes of contractor health and safety conformity and standardisation.

Eskom’s contractors have the fundamental accountability and responsibility for the on-site safety

and health of people, and environmental protection in their activities, services, products and work.

Each contractor is responsible for ensuring that its employees and the employees of all appointed

contractors comply with all the occupational safety, health, and environmental (SHE) statutory

requirements and the policies and procedures of Eskom Holdings SOC Limited.

The contractor’s SHE management system must demonstrate compliance with the level

appropriate to the service provided and with the applicable legal requirements. The contractor and

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Contractor Health and Safety Requirements Unique Identifier: 32-136

Revision: 4

Page:

its employees must be able to carry out their work safely, using the correct procedures for the

safety of plant, equipment and substances, by employing safe systems of work, and providing

adequate instruction, training and supervision for all employees.

In addition to the legislative requirements governing health, safety and the environment,

contractors shall comply with all the Eskom Holdings SOC Limited policies, procedures and

standards.

NOTE: this standard (or any project-specific version of it) does not replace legislative requirements.

2.1.2 Applicability

This standard applies to Eskom Holdings SOC Limited, its divisions, subsidiaries, and entities in

which Eskom has a controlling interest.

This standard shall apply to all Eskom and Eskom subsidiary employees carrying out any form of

contract work for or on behalf of Eskom, that is, agents, clients and contractors.

NOTE: the client or agent is responsible for ensuring that the contractors are informed of any

revisions to any of the documents listed, which they are required to adhere to while performing

work for Eskom Holdings SOC Limited.

2.1.3 Effective date

This document will be effective from the date of signature. The implementation of this standard

shall be monitored after a period of six months from the authorisation date.

2.2 Normative/Informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

NOTE: where the date for revision of a document on the Eskom Document Centre website has

passed, the document still remains current, irrespective of having passed its revision date.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-296: Integrated SHE Organisation, Roles and Responsibilities, and Statutory Appointments

Procedure

[3] 32-727: Safety, Health, Environment, and Quality Policy

[4] 32-726: SHE Requirements for the Eskom Commercial Process

[5] 240-62196227: Life-Saving Rules Standard

[6] 32-245: Waste Management Procedure

[7] 32-477: Safety, Health, and Environment Training and Development

[8] 32-524 Developing Health & Safety Specifications

[9] 32-529: Occupational Health and Safety Risk Management Process

[10] 32-407: Behavioural Safety Observations

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Contractor Health and Safety Requirements Unique Identifier: 32-136

Revision: 4

Page:

[11] 32-123: Emergency Planning

[12] 32-124: Eskom Fire Risk Management

[13] 32-108: Firefighting Organisation

[14] 32-37: Substance Abuse Procedure

[15] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[16] 32-418: Working at Heights Standard

[17] 32-520: Occupational Health & Safety Risk Assessment Procedure

[18] 32-345: Eskom Vehicle Safety Specification

[19] 32-1112: Eskom Disciplinary Code (Standard)

[20] 32-1113: Eskom Disciplinary Procedure

[21] 32-1034: Eskom Procurement and Supply Chain Management Procedure

[22] 240-62946386: Vehicle and Driver Safety Management Procedure

[23] 240-44175038: Control of Non-Conforming Product or Service Procedure

[24] 240-46569633: Professional and Statutory Registration for Construction Project Managers and

Supervisors with SACPCMP

[25] Project and Construction Management Professions Act, 2000 (Act No. )

[26] National Environmental Management Act, 1998 (Act No. )

[27] National Environmental Management: Waste Act, 2008 (Act No. )

[28] All relevant South African legislation (at national, provincial and municipal level)

[29] Occupational Health and Safety Act, 1993 (Act No. ), and regulations.

2.2.2 Informative

NOTE: the following is a list of documents that can be used as a guide in order to meet legal and Eskom requirements.

[1] 240-84520108: Public Safety Standard

[2] 32-726: SHE Requirements for the Eskom Commercial Process

[3] 32-303: Requirements for the Safe Processing, Storage, Removing and Handling of Asbestoscontaining Materials, Equipment and Articles Procedure

[4] 240-46569633 Professional and Statutory Registration for Construction Project Managers and

Supervisors with SACPCMP

2.3 Definitions

NOTE: where there are no listed Eskom definitions, the definitions listed in the Occupational

Health and Safety Act, 1993 (Act No. ) (OHS Act), or its regulations should be referred

to.

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Contractor Health and Safety Requirements Unique Identifier: 32-136

Revision: 4

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2.3.1 Agent: (OHS Act) means any person who acts as a representative for a client.

2.3.2 Baseline risk assessment: means the OHS hazards and risks that are identified and

assessed before the inception of a new project and the commencement of operations. The

baseline risk assessment shall include both routine and non-routine tasks.

2.3.3 Client: means the Eskom representative (Internal – Asset Owner), also referred to as the

contract administrator/custodian or agent or project manager (as defined in the contract).

He/she is the person responsible for ensuring that the works or services are executed in

terms of the contract, as well as for adherence to legislation pertaining to construction

works.

2.3.4 Competent person: means any person having the knowledge, training, experience and

qualifications specific to the work or task being performed, provided that, where appropriate,

qualifications and training are registered in terms of the South African Qualifications

Authority Act, 1995 (Act No. ).

2.3.5 Contractor: means a current or potential supplier, vendor, contractor, consultant or service

provider. A supplier may be a natural or legal person. Definition is per the 32-726 SHE

Requirements for the Eskom Commercial Process.

2.3.6 Contract custodian: means the person defined in a contract as the Eskom representative,

for example the project manager/end-user, that is, the person responsible for managing the

contract and ensuring that the works or services are executed in terms of the contract.

2.3.7 Construction work: means any work in connection with –

a) the construction, erection, alteration, renovation, repair, demolition or dismantling of or addition

to a building or any similar structure;

b) the construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal,

road, railway, runway, sewer or water reticulation system, or any similar civil engineering structure;

or type of work.

2.3.8 Construction vehicle: means a vehicle used as a means of conveyance for transporting

persons or material or both such persons and material, as the case may be, both on and off

the construction site for the purpose of performing construction work.

2.3.9 Consultant: means a person providing professional advice.

2.3.10 Controlled disclosure: controlled disclosure to external parties (either enforced by law or

discretionary).

2.3.11 Design: in relation to any structure, includes drawings, calculations, design details and

specifications.

2.3.12 Designer: means –

a) a competent person who –

i. prepares a design;

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

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Contractor Health and Safety Requirements Unique Identifier: 32-136

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ii. checks and approves a design;

iii arranges for a person at work under his or her control to prepare a design, including an

employee of that person where she or he is the employer; or

iv designs temporary work, including its components;

b) an architect or engineer contributing to, or having overall responsibility for a design;

c) a building services engineer designing details for fixed plant;

d) a surveyor specifying articles or drawing up specifications;

e) a contractor carrying out design work as part of a design and building project; or

f) an interior designer, shop-fitter or landscape architect.

2.3.13 Duty of care to the environment: anyone who causes or has caused or may cause

significant pollution or degradation of the environment must take reasonable measures to

prevent such pollution or degradation from occurring, continuing or recurring. If such harm

to the environment is authorised by law or cannot reasonably be avoided or stopped, such

person must minimise and rectify such pollution or degradation of the environment.

2.3.14 Employee: means, subject to the provisions of subsection (2), any person who is employed

by or works for an employer and who receives or is entitled to receive any remuneration or

who works under the direction or supervision of an employer or any other person.

2.3.15 Employer: means, subject to the provisions of subsection (2), any person who employs or

provides work for any person and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES (ex labour broker) as defined in

section 1(1) of the Labour Relations Act 1956 (Act No. ).

2.3.16 Environment: means –

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships among and between them,

and the physical, chemical, aesthetic and cultural properties and conditions of the foregoing

that influence human health and well-being.

2.3.17 Eskom requirements: mean the Eskom requirements flowing from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals.

2.3.18 Fall protection plan: means a documented plan of all the risks relating to working from an

elevated position, considering the nature of the work undertaken, and setting out the

procedures and methods to be applied in order to eliminate the risk.

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2.3.19 Hazard: means a source of, or exposure to, danger.

2.3.20 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

2.3.21 Health and safety file: means a file or other record in permanent form, containing the

information required as contemplated in these regulations (the Construction Regulations).

2.3.22 Health and safety specification: means a document specification of all health and safety

requirements pertaining to associated works on a construction site, so as to ensure the

health and safety of persons.

2.3.23 Health and safety requirements: mean the comprehensive health and safety

requirements for a contract, project, site and scope of work. This specification is intended

to ensure the health and safety of persons, both workers and the public, and the duty of

care to the environment. The health and safety requirements must be specific to each

contract, project, site and scope of work.

2.3.24 Internal: means an Eskom department that performs work for another Eskom department.

2.3.25 Joint venture: means a strategic alliance between two or more parties to undertake

economic activity together. The parties agree to create a new entity (incorporated or

unincorporated) by each party’s contribution of equity, and they then share in the profits,

losses and control of the enterprise. The venture may be for one specific project only or a

continuing business relationship.

2.3.26 Life-Saving Rules: mean the set of Eskom safety rules that, if not adhered to, have the

potential to cause serious harm to people.

2.3.27 Maintenance: (maintenance management) means the schemes that can be based on a

number of techniques to focus on those parts which deteriorate and need to be maintained,

such as the following:

a) Preventive – planned maintenance which involves replacing parts and consumables or

making necessary adjustments at pre-set intervals, so that no hazards are created by

component deterioration or failure.

b) Condition-based –involves monitoring the condition of critical parts and carrying out

maintenance whenever necessary to prevent hazards which could otherwise occur.

c) Breakdown-based –the maintenance carried out when faults or failures have occurred. This

is acceptable if the failure does not present an immediate hazard and can be corrected

before the risk is increased.

2.3.28 Mandatary: includes an agent, a contractor, or an appointed contractor for work, but

without derogating from his/her status in his/her own right as an employer or user.

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2.3.29 Medical Certificate of Fitness: (OHS Act) means a certificate valid for one year, issued in

terms of the regulations by an occupational health practitioner who shall be registered with

the Health Professions Council of South Africa.

2.3.30 Medical surveillance: (OHS Act) means a planned programme of periodic examination

(which may include clinical examinations, biological monitoring or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner.

2.3.31 Method statement: (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards identified in any

risk assessment.

2.3.32 Mine

a) when used as a noun, means –

i. any borehole or excavation, in any tailings on or in the earth, including the portion of the

earth that is under the sea or other water, made for the purpose of searching for or winning

a mineral, whether it is being worked or not; or

ii. any other place where a mineral deposit is being exploited, including the mining area and

all buildings, structures, machinery, mine dumps, access roads or objects situated on or in

that area that are used or intended to be used in connection with searching, winning,

exploiting or processing of a mineral, or for health and safety purposes. But, if two or more

excavations, boreholes or places are being worked in conjunction with one another, they

are deemed to comprise one mine, unless the Chief Inspector of Mines notifies their

employer in writing that those excavations, boreholes or places comprise two or more

mines; or

iii. a works; and

(b) when used as a verb, the making of any excavation or borehole referred to in paragraph (a)(i),

or the exploitation of any mineral deposit in any other manner, for the purpose of winning a

mineral, including prospecting in connection with the winning of a mineral.

2.3.33 Organisation: may be defined as a group of individuals (large of small) which is co-

operating under the direction of executive leadership in the accomplishment of certain

common objects.

2.3.34 Project: means an activity or a group of activities which has a defined start and end date, a

defined scope and a defined sum of money allocated to complete the activities.

2.3.35 Project manager/leader: means the person who has the responsibility for the successful

planning and execution of a project. The project manager must satisfy the certification

requirements set by the South African Council for the Project and Construction

Management Professions. Note: the project manager is the duly authorised Eskom

representative who acts on Eskom’s behalf as the administrating officer for the purposes of

the contract. (The term “project manager” in the context of this procedure should be used in

its broader sense and should not be restricted to the designation of project manager in any

specific work environment.)

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2.3.36 Risk assessment: (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps that have to be taken to

remove, reduce or control such hazard.

2.3.37 Service provider: means any private person or legal entity that provides any service(s) to

Eskom for compensation.

2.3.38 Subsidiary: means an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock.

2.3.39 Task: means a segment of work that requires a set of specific and distinct actions for its

completion.

2.3.40 Toolbox talks: where the team leader, after conducting pre-task planning, shares all the

tasks at hand and discusses task allocation, the identified risks and the control measures

with all his/her team members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure a common understanding of the tasks,

risks and control measures required.)

2.3.41 The Act: (OHS Act) means the Occupational Health and Safety Act, 1993 (Act No. ), as amended, and the regulations made under it.

2.3.42 Visitor: means any person visiting a workplace with the knowledge of, or under the

supervision of, an employer or who is not providing a specific service to Eskom.

2.4 Abbreviations

Abbreviation Explanation

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. )

HIRA Hazard Identification and Risk Assessment

MHS Act Mine Health and Safety Act, 1996 (Act No. )

NEMA National Environmental Management Act, 1998 (Act No. )

OHS Act Occupational Health and Safety Act, 1993 (Act No. )

OHS Occupational Health and Safety

H&S Health and Safety

ORHVS Operating Regulations for High Voltage Systems

SACPCMP South African Council for the Project and Construction Management Professions

SHE Safety, health, and environment

NRTA National Road Traffic Act, 1996 (Act No. )

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2.5 Roles and responsibilities

The Group Chief Executive (GCE) of Eskom, as the employer in terms of the OHS Act and in

general terms, has the overall responsibility and liability for the health and safety of all persons

involved at all Eskom sites. Within the framework of the OHS Act, the GCE may discharge these

duties as far as is reasonably practicable. These duties may be delegated to section 16(2)

appointees and to responsible managers in the various Eskom divisions.

Eskom and its subsidiaries must take all reasonably practicable steps to prevent constructionrelated incidents and harm to any person, including members of the public, and damage to

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

The appointed managers are responsible for health, safety and the environment on sites under

their control.

2.5.1 Project management

Project management is the discipline of planning, organising, motivating and controlling resources

to achieve specific goals. A project is a temporary endeavour with a defined beginning and end

(usually time-constrained, and often constrained by funding or deliverables), undertaken to achieve

unique goals and objectives, typically to bring about beneficial change or added value. The

temporary nature of projects contrasts with business as usual (or operations), which are repetitive,

permanent or semi-permanent functional activities to produce products or services. In practice, the

management of these two systems is often quite different, and as such requires the development

of distinct technical skills and management strategies.

The primary challenge of project management is to achieve all of the project goals and objectives

while honouring the preconceived constraints. The primary constraints are scope, time, quality and

budget. The secondary and more ambitious challenge is to optimise the allocation of the necessary

inputs and integrate them to meet pre-defined objectives.

2.5.2 Project managers

Project managers manage the activities and resources allocated to projects in a cohesive, efficient

manner and also administer and execute engineering and technology projects (including control

plant) within cost, quality and time.

Eskom: Project health and safety manager/practitioner

The responsibility of the health and safety manager/practitioner is to provide assurance, as well as

to advise, assist and support the project manager, supervisor and project engineer with managing

the health and safety issues on the project, which include ensuring proper co-ordination among the

various contractors. The health and safety manager/practitioner shall also be responsible for

assisting with the development of site- and project-specific health and safety specifications and for

ensuring that health and safety specifications are issued with the enquiry documents and that the

contractor’s health and safety plans are submitted, evaluated and approved. He/she shall be

responsible for auditing these plans and ensuring they comply with legal requirements.

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2.5.3 Contractor health and safety officer

Where appointed, a contractor’s health and safety officer shall be competent to perform the

required duties contemplated in the OHS Act and contained in the project requirements.

2.5.4 MHS Act

In terms of the MHS Act, the appointment of a health and safety officer is required for the duration

of the contracted work. The contractor’s health and safety officer shall assist and support the

contractor’s construction manager to ensure that the organisation’s health and safety

responsibilities are fulfilled and that there is compliance with the health and safety specifications

and the health and safety plan.

In determining the number of appointed competent health and safety officers, the nature and scope

of work being performed shall be taken into consideration.

All contractor health and safety officers must liaise closely with Eskom’s OHS departments for the

Divisions/BUs in the area where they are working.

2.5.5 OHS Act

In terms of Construction Regulation 8(5) a contractor must, after consultation with the client and

having considered the size of the project, the degree of danger likely to be encountered or the

accumulation of hazards or risks on the site, appoint in writing a full-time construction health and

safety officer to assist with controlling the health and safety-related matters on the site: provided

that, where the question arises as to whether a construction health and safety officer is necessary,

the inspector makes thedecision.

The appointed safety officer must have the necessary competencies and resources to enable

him/her to carry out his/her tasks efficiently, and must be registered with a statutory body approved

by the Chief Inspector.

The contractor’s health and safety officer shall assist with the control of all safety-related matters at

the sites, and give inputs at the design stage.

In determining the number of appointed competent health and safety officers, the nature and scope

of the work being performed shall be taken into consideration.

All contractor health and safety officers must maintain constant liaison with Eskom’s divisional

health and safety departments and co-operate with the health and safety managers/practitioners

responsible for providing a health and safety service.

2.5.6 Contractors

Eskom, as the client, has duties to the contractor, and the contractor, in turn, has duties to all its

appointed contractors. It must be noted that the contractor remains accountable and responsible

for his/her appointed contractors.

The relationship between the contractor and its appointed contractors shall be governed by the

contractual arrangements entered into between them.

Contractors shall carry out the duties contemplated in sections 8 and 9, and the relevant

regulations and duties listed in regulation 7 of the Construction Regulations of the OHS Act.

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All Eskom contractors have to ensure their compliance with the legislative requirements and any

further requirements contained in the contractual agreements they enter into with Eskom.

Where subsidiaries of Eskom, such as Rotek Industries, serve in the capacity of an Eskom

contractor, they must comply with any further contractual requirements.

Construction supervisors shall be appointed in writing for the duration of the construction project,

with the primary responsibility of supervising the construction work. Where required, contractors

may appoint additional employees as assistant construction supervisors. Persons so appointed

must be competent and have extensive knowledge of the type of work they are required to

supervise.

Assistant construction supervisors have the same responsibilities as construction supervisors.

This appointment does not relieve the construction supervisors of any of their accountabilities

and/or responsibilities.

2.5.7 Employees

Section 14 of the OHS Act has reference; contractor employees are responsible for their own

health and safety, as well as the health and safety of their colleagues while at work. The

client/employer/contract manager cannot be expected to be totally responsible if any of their

employees do not comply with legislative and Eskom health and safety requirements. Employees

will be held jointly responsible where situations so require. In their own interests, contractor

employees must be aware of the responsibilities of their contractor management.

2.5.8 Construction professional registration

The legislation and the SACPCMP’s publications direct that all persons assuming responsibility for

construction project management, construction management and construction health and safety

should be registered as professionals in the appropriate category with the SACPCMP in order to

comply with the legal and statutory requirements in South Africa.

2.5.9 Joint ventures

Where the work is to be managed jointly with a joint venture partner, the requirements imposed on

the contractors shall also apply to the joint venture partner, therefore each contractor shall be

responsible and accountable for its own organisation’s health and safety. All organisations shall be

signatories to the required section 37(2) agreement of the OHS Act.

Where a joint venture operates as separate entities, each partner must fulfil the SHE requirements.

If the joint venture operates as a single entity which has been registered and through mutual

agreement, the single business entity must fulfil all the SHE requirements.

Each company shall be liable for its own contraventions and could, therefore, be prosecuted in its

own right without reference to any of the other companies involved.

2.6 Process for monitoring

This document will be reviewed five-yearly or if required.

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2.7 Related/Supporting documents

Not applicable.

2.8 Statutory/Non-Statutory appointment

All statutory appointments shall comply with legislative requirements and any Eskom non-statutory

appointments must be made using Eskom Standard 32-296: Integrated SHE Organisation, Roles

and Responsibilities, and Statutory Appointments.

Where BUs require contractors to make additional non-statutory appointments, these are permitted

(in terms of the BU’s Legal Appointments Manual, where compiled). All appointments/copies made

by the contractor shall be included in the health and safety file, and be available to the client/agent.

Where construction work is conducted on sites governed by mining legislation, the appropriate

equivalent appointments and assignments shall be made. Depending on the nature of the

contract, the assignations shall be expanded.

3. Document contents

3.1 Material and equipment

Material and equipment used or purchased must conform to the health and safety requirements of

the manufacturer and legislative requirements. Where reclaimed material is authorised to be used,

it shall meet the manufacturer’s safety requirements, as if it were new.

Cognisance of the health and safety factor during work: the health and safety of such

material/equipment shall be factored in, to ensure that it remains safe for use by others at a time

after the completion of the contract. Eskom and/or the designer/agent/client shall determine the

acceptability of workmanship.

3.2 Risk assessments

In terms of section 8(2)(d) of the OHS Act and section 9 of the CR for an employer, it is a legal

requirement to carry out risk assessments to establish what hazards to the health and safety of

persons are attached to any work which is performed, any article or substance which is produced,

processed, used, handled, stored or transported, and any plant or machinery which is used in

his/her business and he/she shall, as far as is reasonably practicable, further establish what

precautionary measures should be taken with respect to such work, article, substance, plant or

machinery in order to protect the health and safety of persons and shall provide the necessary

means to take such precautionary measures.

A risk assessment is defined as an identification of the hazards present in an organisation and an

estimate of the extent of the risks involved, taking into account whatever precautions are already

being taken.

Risk assessment is essentially a three-stage process to –

• identify all hazards;
• evaluate the risks; and
• take measures to control the risks.

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Risk assessments must be kept updated. This means that significant changes to a process or

activity, or any new process, activity or operation, should be subjected to a risk assessment and, if

new hazards come to light during the work process, these should also be subjected to risk

assessments.

Contractors/suppliers conducting high-risk and critical work/tasks/activities must have written safe

work procedures for the work/tasks/activities to be performed. This shall also apply to the

contractor’s contractor.

Risk assessments for long-term processes should be periodically reviewed and updated. Method

statements or written safe work procedures are an effective method for recording information and

keeping a record of the way that jobs or tasks must be performed.

Before work commences, risk assessments must be conducted for every job or task to allow

supervisors and employees to assess any inherent risks which might have been overlooked during

the initial risk assessment or any changes which might have occurred in a period of absence, in

particular if a job or task is extended over a day or halted owing to inclement weather.

3.3 Record keeping

Record keeping is a system where relevant documentation is kept for auditing or inspection

purposes and may be referenced to at any stage during or after a project.

All records pertaining to the project shall be kept in terms of legislative and Eskom requirements.

The SHE files shall be kept for the duration of the project. They shall be open to audit or inspection

by any party who is entitled to audit or inspect the project. SHE files should be handed over by the

contractor to the client or asset owners for archiving on completion of the project.

3.4 Disciplinary process

A disciplinary process is a structured organisational procedure to deal with employees who have

transgressed the organisation’s rules or requirements. This is a method of changing behaviour. It is

essential for an organisation to have such a process.

3.5 Life-Saving Rules

Life-Saving Rules are a set of Eskom safety rules which, if not adhered to, have the potential to

cause serious harm to people.

• These rules are generally formulated in terms of the consequences of the behaviours they

describe, i.e. if a particular set of behaviours or actions have a very high probability of

causing disabilities or fatalities when performed.

• Rule 1: Open, Isolate, Test, Earth, Bond and/or Insulate before Touch
• Rule 2: Hook up at Heights
• Rule 3: Buckle Up
• Rule 4: Be Sober
• Rule 5: Ensure that you have a Permit to Work

These rules are created to enforce “zero tolerance” of serious at-risk behaviours.

Violation of these rules will be viewed in a serious light and the consequences will be dealt with in

accordance with the respective disciplinary processes.

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The Life-Saving Rules apply to all Eskom employees, agents and contractors. Visitors to Eskom

should also respect and adhere to these rules as applicable and could be instructed to leave the

Eskom premises with immediate effect should they refuse to do so.

3.6 Health and safety behaviour observations

The objective of behaviour safety observations is to assess and address the actual safe and

unsafe behaviour of people in the workplace, as well as the workplace conditions that are caused

by the actions or omissions of employees and contractors.

3.7 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and 9,

using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in sections 24

and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording of an

Incident” form as a minimum for all incident investigation reports.

The objective of incident investigation, not only being a legal requirement, is to establish why and

how the incident occurred; and to find out the real causes of the incident and to decide on the

precautionary measures that are required to address the causes to prevent any recurrences of the

same or similar incidents.

3.8 Training

Appropriate training must be given to employees so that they are competent to perform the tasks

assigned to and expected of them. Training also gives an employee an opportunity to develop

additional skills which will benefit any organisation.

The contractor shall have a training matrix for its organisation.

3.8.1 Induction training

All contractors, their employees and visitors are required to attend formal induction training

courses. Such training shall be conducted by contractor management, construction safety officers

or construction supervisors.

Induction training is an opportunity to inform persons of the organisation’s health and safety

requirements, not only in the organisation’s offices but also at the workplaces.

3.8.2 Site-specific awareness training

Over and above induction training, contractors are required to ensure, before an employee

commences work on the project, that the supervisor in control with responsibility for the employee

has informed the employee of his/her scope of authority for that site/workplace.

3.9 Health and safety representative

The requirements of sections 17 and 18 of the OHS Act shall be complied with. Where contractors

perform operational work, they shall appoint health and safety representatives for each workplace.

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Contractor managers shall permit their appointed health and safety representatives to carry out

their functions as required by legislation and support them in performing these functions.

The client may require a contractor safety representative to be appointed and trained on the basis

of the nature and risk level of work in terms of sections 17 and 18 of the OHS Act.

3.10 Health and safety communication

Communication is a two-way tool to enhance awareness and knowledge with the main aim of

changing behaviour or influencing decision-making. Communication is a process which allows

information to be shared and exchanged, using different methods that sometimes require

feedback.

3.10.1 SHE Committees

Statutory SHE Committees shall be established in terms of sections 19 and 20 and General

Administrative Regulation 5 of the OHS Act and Eskom’s requirements.

SHE Committees are forums for discussing health and safety-related matters, with specifics such

as making recommendations to an employer on health and safety matters, incident investigations

and any other health and safety-related matters as such committees may prescribe.

Project managers shall include safety and health as a standing agenda item for all their project

meetings, and the minutes of these meetings must be available on site at all times.

NOTE: this project meeting does not replace or act as a substitute for the required SHE Committee

meeting.

3.10.2 Toolbox talks

Toolbox talks are short, targeted meetings and/or awareness sessions to inform and/or educate

employees about the hazards and risks they will be exposed to when they perform work. Use

toolbox talks to create awareness among the employees to recognise and avoid unsafe conditions.

Use toolbox talks to teach employees to correct or report health and safety hazards so that

management and other employees can take actions to correct them. Employees will learn to avoid

the potentially hazardous situations discussed during toolbox talks as well as become able to

identify hazards and correct those hazards prior to starting a task/job if there are hazards present.

Toolbox talks are an effective way of fulfilling one’s legal requirements.

3.10.3 General SHE communication

Constant communication with employees creates an interest and feeling of being part of the team.

Various methods could be in the form of, but not limited to –

• posters,
• videos,
• competitions, and
• newsletters.

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Such methods are learning aids and also send a message or act as a reminder of a SHE topic

without having to hold specific forums or training sessions.

3.11 Contractor’s site facilities

Where required, contractors, unless otherwise specified in the contract or negotiated with Eskom to

use their facilities, must ensure that adequate facilities are provided for their employees on the

site/project.

When such facilities are provided, they must comply with the Facilities Regulations, SANS 10400

standard A to XA and CR 30.

3.12 Public safety

Eskom upholds the rights of members of the public and has an awareness and educational

programme to protect the public against the risks that may arise out of, and in the course of,

Eskom’s activities. Similarly, contractors shall demonstrate the same respect for the public.

Contractors shall include in their SHE plan how they intend controlling or safeguarding any

members of the public against their activities during the project, without damaging Eskom’s name

and reputation.

3.13 Emergency preparedness

Emergency situations threaten, or may cause harm to, the lives of employees and members of the

public, may cause damage to property, infrastructure and equipment as well as degradation to the

environment, and may disrupt production and the rendering of services.

The contractor shall have an emergency preparedness plan that will address all the identified risks

of the organisation so as to achieve a quick response and recovery and return the situation to

normal in the shortest possible time and the most cost-effective way.

3.13.1 Fire safety

Fire safety is an integral part of the general safety and protection of an organisation, its employees

and members of the public from the effects of fire, heat and smoke. As a minimum, this is ensured

by complying with and fulfilling the legislative and policy requirements.

Fire safety requirements are covered in the Construction Regulations and the National Building

Regulations, SANS 10400 (T regulations).

3.13.2 First-aid planning and emergency care

Every person at a workplace should be given appropriate and prompt medical treatment or

assistance.

In the event of an incident and to receive post-incident rehabilitation, organisations are required to

meet the first-aid requirements of General Safety Regulation 3:

“An employer shall take all reasonable steps that are necessary under the circumstances, to

ensure that persons at work receive prompt first aid treatment in the case of injury or emergency.”

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Eskom has established a contract with Netcare 911 for all its employees, contractors and their

employees for emergency medical assistance while on duty anywhere in South Africa. The

telephone number is 086 1237 566 (0861 2ESKOM).

3.13.3 Emergency escape routes

The SANS 10400 T regulations provide that escape routes have to be incorporated in buildings.

Far too often, when there are fires inside a building, employees die or are injured because they

were unable to evacuate the burning building. This is attributed to there being no escape routes

and/or, if there were such routes in the building, egress was restricted because the routes were

being used as storage areas.

3.14 Occupational health and hygiene

3.14.1 Medicals

Medical surveillance is based on the occupational risk exposure of employees. It is a statutory

requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) and is

an essential component of an Occupational Health and Safety programme.

The purpose of medical surveillance is to comply with statutory requirements to determine a

person’s fitness for duty by assessing whether or not the prospective candidate or employee is

physically/mentally/psychologically fit and able to fulfil the inherent requirements of the prospective

or current job without any ill effects or limitations, and to provide a baseline health status against

which future changes can be measured. Job specifications are required for each individual person

so that job-specific fitness can be measured.

The contractor shall have a medical surveillance programme.

3.14.2 Occupational hygiene

Occupational hygiene is the identification, evaluation and control of those environmental factors,

arising in or from the workplace, that may cause illness, injury or discomfort to the employees or

the surrounding communities.

Occupational hygiene stressors include chemical, physical, biological and ergonomic stressors.

Where there is a possibility of occupational hygiene stressors (for example noise, dust,

illumination, heat and cold stressors, ergonomics, vibration (hand, arm and whole body, etc.),

health risk assessments must be carried out to determine whether there is any possible worker

exposure. Records of all these assessments should be documented and kept up to date.

Contractors shall monitor the extent to which their employees are exposed to the occupational

hygiene stressors. These assessments should be performed by a SANAS-accredited and DOLapproved inspection authority.

3.14.3 Protection against thermal conditions

The requirements listed in the OHS Act Environmental Regulations for Workplaces, Regulation 2,

are precise. The human body will only survive if its core temperature does not exceed the

medically accepted limits of the WBGT Index of 30 for heat, and dry bulb (DB) temperature of not

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less than 6 oC for cold. Any exposure beyond these limits can lead to organ damage/failure and

death.

3.14.4 Asbestos control management

The exposure of employees to asbestos-containing materials is a serious health risk. The

management and disposal of asbestos-containing materials also pose significant environmental

impacts and consequent legal and financial risks. Where the handling of asbestos and/or asbestosrelated products is required, this shall only be carried out in terms of the Asbestos Regulations of

the OHS Act.

3.14.5 Noise

Noise and vibration are both fluctuations in the pressure of air (or other media) which affect the

human body. Vibrations that are detected by the human ear are classified as sound. Noise is an

unwanted sound.

Where the value of the 8-hour rating level is 85 dBA, above which hearing impairment is likely to

result, the contractor shall have an effective hearing conservation programme.

3.15 Auditing

To maintain an organisation’s efficiency and statutory observance, regular audits must be

conducted throughout the organisation.

Internal auditing is an independent, objective assurance and consulting activity designed to add

value and improve an organisation's operations. It helps an organisation accomplish its objectives

by bringing a systematic, disciplined approach to evaluating and improving the effectiveness of risk

management, control and governance processes.

3.16 Inspections

Regular inspections on health and safety matters highlight problem areas and enable action to be

taken before an incident occurs. Safety inspections can be either reactive or proactive.

Reactive inspections are those that occur after the fact, i.e. the incident has already occurred, or is

a response to reports which highlight that something is not according to plan.

The proactive approach endeavours to identify, evaluate and control hazards and risks before they

develop to the stage of causing an incident.

Safety inspections are the common method employed to identify potential hazards before they

manifest, where the work area is inspected for any hazards and these are recorded, and after the

inspection the hazards are assessed and a plan of action is formulated to rectify such hazards.

A surprise inspection tends to have different results from those of an announced inspection.

Leaders wanting to know how others in their organisation perform can drop in without warning, to

see directly what happens. If an inspection is announced in advance, it can give people a chance

to cover up or to fix mistakes. This could lead to distorted and inaccurate findings. This is why a

surprise inspection gives inspectors a better picture of the typical state of the inspected object or

process than an announced inspection.

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3.17 Transport/Mobile plant equipment

The use of vehicles accounts for a large number of injuries and fatalities due to motor vehicle

accidents in South Africa. Construction sites account for a number of construction-related

accidents involving construction vehicles and mobile equipment.

The National Road Traffic Act regulates vehicle usage, the roadworthiness of vehicles and the

competency of vehicle drivers.

There is a misconception about carrying passengers in the back of vehicles. The Act does not

permit passengers to be transported in the back of light delivery vehicles. Carrying passengers at

the back of trucks is only permitted if such a truck is fitted by the manufacturer or manufacturer’s

appointed fitment centre with a specifically designed crew cab and appropriate seating and seat

belts for each passenger.

Eskom does not approve the conveying of passengers in the back of vehicles designed to carry

equipment/loads (any truck/trailer), irrespective of whether or not crew cabs are fitted and seating

with four-point seat belts has been fitted.

Construction vehicles and mobile equipment, when driven or towed on a public road, fall under the

requirements of the Act.

All construction vehicles and equipment shall meet the legislative requirements pertaining to the

OHS Act Construction Regulation 23, NRTA, the Mine Health and Safety Act and the National

Environmental Act.

3.18 Management of hazardous materials/chemicals

The handling and use of hazardous materials have a major impact on the health and wellbeing of

all persons and the environment. Various requirements for the handling and storage of hazardous

materials and chemicals are listed in the OHS Act.

When purchasing hazardous materials and/or chemicals, buying departments can fulfil the

legislative requirements by ensuring that purchases are made only from suppliers and

manufacturers that comply with the requirements of section 10 (General duties of manufacturers

and others regarding articles and substances for use at work) and section 22 (Sale of certain

articles prohibited) of the OHS Act.

Any hazardous materials and chemicals, including gases, must be stored in compliance with the

legislative requirements, local municipal by-laws and SANS building standards.

3.19 Machinery, tools and equipment

Machinery is considered as any article or a combination of articles assembled, arranged or

connected and which is used or intended to be used for converting any form of energy to perform

work, or which is used, or intended to be used, whether incidental thereto or not, for developing,

receiving, storing, containing, conforming, transmitting, transferring or controlling any form of

energy.

The requirements for the use of machinery are covered in the various regulations of the

Occupational Health and Safety Act.

There are strict requirements regarding the supervision and use of machinery. Since incorrectly

used machinery or using unsafe machinery can cause serious harm and/or damage, it is important

to ensure that all mechanical equipment is safeguarded in order to protect the health and safety of

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persons who may be exposed to such mechanical equipment, and also to ensure that competent

persons operate the machinery.

3.20 Explosive-powered tools

An explosive-powered tool means a tool that is activated by an explosive cartridge and/or air or

gas charge, and that is used for driving bolts, nails and similar objects for the purpose of providing

fixing.

Because such a tool fastening system operates on an explosive force, it is considered a lethal

operating tool, especially when the manufacturer’s and legal requirements are not adhered to, in

particular when being operated. These types of tools operate like a loaded gun, so they must be

treated with extreme caution and be operated by specially trained employees.

The legal operating requirements for explosive-powered tools are set out in the Construction

Regulations.

3.21 Lifting equipment

Owing to its versatility, lifting equipment is often abused and/or misused. This nearly always results

in damage to and/or the failure of equipment, leading to incidents and serious injuries.

All types of lifting equipment are governed by regulation 18 of the OHS Act: Driven Machinery

Regulations, as follows:

• Construction Regulations –material hoists and tower cranes.
• Driven Machinery Regulations – goods hoists, lifting machines and lifting tackle (which

includes all the lifting machine codes as listed in the regulations and the national code of

practice for the training providers of lifting machine operators).

When working in close proximity (with tower cranes) to power lines, the contractor shall apply for a

permit. See the Eskom Plant Safety Regulations and/or Operating Regulations for High-Voltage

Systems and Electrical Machinery Regulations 19(4) and 19(5) of the OHS Act.

3.22 Boilers, pressurised systems and vessels under pressure

The Pressure Equipment Regulations cover various types of equipment, from boilers, fixed-plant

compressors, mobile compressors and pressure vessels, to fire extinguishers and all piping

associated with such equipment.

There are strict requirements in terms of the Pressure Equipment Regulations. A poorly maintained

and/or operated piece of equipment can have catastrophic consequences.

3.23 Working at heights

Where there is a risk that a fall may cause personal injury, measures should be taken to prevent a

fall and injury. Falls occur at any level. The duty is to prevent falls. It is worth noting that there are

almost as many low-fall injuries as high-fall injuries. Where it is reasonably practicable to take

precautions to prevent falls, such precautions should be taken.

In an effort to prevent falls, including falling objects and/or materials, fall protection plans and

rescue plans must be compiled and implemented. The Occupational Health and Safety Act places

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duties on employers, employees and anyone who controls the way that work at height is

undertaken.

Where possible, efforts should be made to provide a safe working platform for employees before

resorting to the use of a fall arrest system. Where this is not practicable, suitable fall arrest

equipment shall be provided.

All equipment used for working at height must conform to the OHS Act and the relevant SANS

standards.

A working platform can be virtually any surface from which work is carried out, such as a roof, floor,

a platform on a scaffold, a mobile elevated work platform, the treads of a stepladder, climbing

irons, suspended platforms or a boatswain’s chair.

3.23.1 Eskom’s life-saving rule “Hook up at Height”

When working at height, you must take suitable and sufficient measures to prevent, as far as is

reasonably practicable, any person from falling a distance liable to cause personal injury. Where a

fall from any height could result in harm, an effective means of fall prevention has to be put in

place. You are required to take practicable steps to ensure your safety and the safety of others, as

well as not knowingly exposing yourself or others to harm.

3.23.2 Floor and wall openings

Falls through openings in walls, floors, roadways, etc. account for a number of fatalities and

serious injuries where such openings are not protected. Floor and wall openings must be included

in the fall protection plan.

When including fall arrest equipment, note must be taken of the amount of pedestrian and

vehicular traffic and that the nature of equipment specified can prevent its dislodgement or

unauthorised removal, in other words, barricading must be adequate.

3.24 Excavations and tunnelling

3.24.1 Excavations

Almost all construction work involves some form of excavation, for foundations, drains, sewers, etc.

These can vary greatly in depth and may be only a few centimetres deep or very deep and very

dangerous.

A relatively small collapse might involve about a cubic metre of soil, but a cubic metre of soil

weighs over a tonne. A person at the bottom of a trench who is buried under this volume of

material would be unable to breathe, due to the pressure on the chest, and could quickly suffocate

and die.

An excavation may also be a “confined space” in the meaning of the Work in Confined Spaces

Regulations, and additional precautions will have to be taken.

The legislative requirements for making excavations are contained in Construction Regulation 13

of the OHS Act.

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3.24.2 Tunnelling

Owing to environmental and seismic factors, no ground material can be regarded as stable when

excavating or tunnelling is taking place or work is being done in them. Ground collapse is

extremely hazardous, especially where people are working inside a tunnel, and usually results in

serious injuries and fatalities.

Any contractor performing tunnelling activities shall comply with Construction Regulation 15, which

then refers to the Tunnelling Regulations published under the Mine Health and Safety Act, 1996

(Act No. ), as amended, and regulation 15 of the Construction Regulations.

3.25 Confined spaces

The belief that any confined space is a safe place as far as asphyxiation is concerned, because of

ignorance about the air quality inside such space and the risk factors, is dangerous. Most

asphyxiates are colourless and odourless. Sometimes the odour asphyxiate is considered a

nuisance and temporary. This makes entering into a confined space an extremely high risk. If

testing is not performed, irrespective of the size of the space or the duration of entry, then

employees’ health (in the short or long term) will be at risk.

The requirements listed in General Safety Regulation 5 shall be adhered to.

3.26 Danger of engulfment

No person shall be permitted to work in any situation where there is a danger of material, etc.

being discharged, unless that person is issued with an appropriate safety belt/harness fitted with a

rope, where at least one other person who has been trained in rescue is available and observing.

If there is a possibility of gas or other fumes being emitted from the material in question, adequate

precautions shall be taken regarding air quality.

3.27 Barricading

Falls through openings in walls, floors or excavations, or approaching dangerous equipment and

operations, continue to pose a threat to persons.

Stringent precautions have to be taken to protect persons against any form of injury through

entering unauthorised entrances and/or areas and/or to prevent such persons from approaching

dangerous and/or operating equipment. These precautions are taken by erecting substantial

barriers, fencing or covers to a degree that prevents unauthorised removal.

3.28 Explosives

The handling and use of explosives for any form of construction work are controlled by the

requirements of the Explosives Regulations of the OHS Act, the Mine, Health and Safety Act, 1996

(Act No. ) and the Explosives Act, 1956 (Act No. ).

Requirements for the transporting and storage of explosives must be in accordance with

Explosives Regulation 13(4) of the OHS Act and SANS 100228 Code of Practice for the

Identification and Classification of Dangerous Substances and Goods for Transport (published by

the South African Bureau of Standards).

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Explosives in the wrong hands and used for the wrong purpose can have devastating

consequences.

3.29 Demolition work

The demolition of structures is an extremely hazardous task and can only be performed by

competent persons.

All demolition work must be planned, and all role players must be involved in the planning; this

includes making thorough risk assessments.

If explosives have to be used, the requirements in terms of the Explosives Regulations shall be

adhered to.

Where structures (power lines, poles, lattice towers, etc.) have to be demolished, this shall be done

in terms of Eskom requirements (task manuals).

All demolition work shall be carried out in accordance with Construction Regulation 14 Demolition

Work.

3.30 Permit to work

A permit-to-work system is a formal written system used to control certain types of work which are

potentially hazardous.

A permit-to-work is a document which specifies the work to be done and the precautions to be

taken.

Permits-to-work are an essential part of safe systems of work for many maintenance activities.

They allow work to start only after safe procedures have been defined, and provide a clear record

that all foreseeable hazards have been considered.

A permit is needed when maintenance work can only be carried out if normal safeguards are

dropped or when the work introduces new hazards. Examples are entry into vessels, hot work and

pipeline breaking.

If the type of work requires working with Eskom power systems/networks (low voltage, medium

voltage or high voltage), then the appropriate permits will be required.

3.31 Radiography, ultrasonic or non-destructive testing (NDT)

During the construction phase and maintenance phase, certain equipment and/or materials require

some form of examination to ascertain that the material used is free of any kind of defect or that

welded joints in piping do not leak. Where testing is performed, all actions for that specific type of

testing must be taken in accordance with the relevant requirements.

3.32 Work in close proximity to/on public roads

Working next to or in close proximity to any public road has inherent dangers, not only to the

persons carrying out the work but also to the motorists, where the persons working do not take

care of their own safety and ignore any rules and regulations. It is imperative to comply with all the

requirements of the National Road Traffic Act when work is performed. For additional worker

safety, organisations should enhance the national requirements.

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3.33 Work stoppage

Section 8(2)(f) and Construction Regulation 5(q) of the OHS Act have clear requirements for not

permitting an employee to work unless adequate precautionary measures are taken and for

stopping any work which is not in accordance with health and safety plans.

Any person may stop any activity where there is an unsafe act or unsafe condition that poses or

may pose an imminent threat to the health and safety of an individual or of creating a risk of

degrading the environment. This includes any unauthorised work or service performed by, or

legally or contractually non-compliant acts or omissions by, any contractor contracted to work at

that site.

Work stoppages which are initiated because of SHE concerns will be handled in terms of the

Eskom standard SHE Requirements for the Eskom Commercial Process (32-726).

Where stoppages are carried out, the required non-conformance report shall be raised.

3.34 Substance abuse

Alcohol and substance abuse poses a significant threat to any business, more so in industrial

incidents and when driving vehicles. Eskom is therefore entitled to take reasonable steps to ensure

that intoxicated persons are identified and prevented from entering Eskom’s premises, or working

on any of Eskom’s equipment.

General Safety Regulation 2A is clear on the legal stance regarding intoxication.

Persons are not permitted to enter or remain on or at a workplace while under the influence of

either or both substances and are not permitted to be under the influence of or consume

intoxicating substances while at/in the workplace. There is a provision regarding the taking of

medication.

The permissible blood level of alcohol and/or drugs is 0%.

3.35 Statistical reporting

There is a legal requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) (General Administrative Regulations) that certain serious incidents shall be reported to the

Department of Labour within a specified time.

Measuring performance also allows us to entrench a positive safety culture and benchmark against

world-class systems.

The primary purpose of measuring health and safety performance is to provide information about

the progress and current status of the strategies, processes and activities used by Eskom to

control risks to health and safety.

Suppliers are required to report to the Eskom contract custodians and Eskom SHE staff, the

monthly OHS statistics which shall include the following as a minimum:

• The name of the principal contractor company, the name of each contractor company
• Incidents: lost time, medical, first aid and near–misses must be reported
• Manpower numbers per supplier and contractor company
• Actual man-hours worked

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• Status of incidents investigated and recommendations closed out
• Status of audits conducted and findings closed out

Measurement information sustains the operation and development of the health and safety

management system, and the control of risk, by –

• providing information on how the system operates in practice;
• identifying areas where remedial action is required; and
• providing a basis for continual improvement.

This report will also enable the organisation to reflect on the impact of the implemented

improvement strategies, namely a decrease or an increase in the number of incidents.

3.35.1 From a contractor point of view

There are regulatory requirements in the Construction Regulations which place a strong emphasis

on the relationship between and accountability from the client’s and contractor’s point of view. The

contractor, which is an employer in its own right, does not release Eskom from fundamental

responsibilities; therefore Eskom will have an interest in the contractor’s activities.

“We can't manage what we can't measure.”

“What is measured can be monitored and improved.”

3.36 Housekeeping

Good housekeeping has important functions, which benefit not only the worker but also the

employer:

• It saves time which could be taken up by searching for equipment, tools and articles.
• Injuries are prevented because passages, walk areas and workplaces are free from

superfluous material.

• Space is saved if equipment and articles are neatly packed and correctly stored.
• The risk of fire is diminished when provision is made for the correct placing of the right type

of refuse bins, store areas comply with good storage practices and stacking is done in

accordance with accepted stacking practices.

Access to emergency and/or safety equipment will be unimpeded.

Housekeeping means “A Place for Everything and Everything in Its Place”.

A clean and tidy workplace produces a clean and safe worker.

Prompt disposal of waste materials, scrap and rubbish is essential to prevent unnecessary storage.

3.37 Workplace signage and colour coding

The purpose of symbolic safety signs is to convey a message without the use of a specific

language. In this way, instant recognition takes place or the employee can receive a message,

order or warning.

Caution and care have to be taken when positioning mandatory signage. Where these signs

“indicate” a requirement, this means that it shall be done, irrespective of whether the activity is

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present or the equipment is a requirement. For example, if the sign indicates that hearing

protection is required, which is now no longer needed although the sign is still in place, hearing

protection shall be worn.

All signs and notices shall conform to the requirements of SANS 1186 in terms of standard signs,

safety colours, geometric forms and dimensions.

In terms of identification regarding colour marking, ensure that the colours used match the

appropriate colours of SANS 10140 and 1091.

3.38 Personal protective equipment (PPE)

Personal protective equipment may be described as clothing and/or equipment used in the

workplace to protect the worker from risks and hazards, and includes but is not limited to

equipment and clothing worn on the body as well as equipment used to determine, measure or

indicate danger. The objective of protective clothing is to prevent exposure or injury to any body

parts exposed to operations.

In the interests of the effective protection of the worker, it is essential for the quality and

effectiveness of the items to be of a high standard.

It is imperative to realise that PPE, like any other form of protection, does not eliminate danger. It

simply serves as a screen between the person and the danger lurking in the machine or process.

In most instances, the PPE can only limit to a greater or lesser extent the negative effect of danger

to the human body. Employees must be trained on the limitations of PPE and on how to fit PEE

correctly.

General Safety Regulation 2 of the OHS Act provides for employers to make the workplace safe

and where required to provide appropriate PPE.

3.39 Safety, Health and Environment (SHE) Specification

NOTE: this paragraph is included for information sharing only. The guideline for the compilation of

SHE specifications is contained in the Eskom document 32-524 “Developing a Construction Safety,

Health, and Environmental Specification”.

As a norm, Eskom provides SHE project/service specifications for all types of contracts awarded.

Minimum requirements for SHE specifications must be specific to the task, project and site. The

various project tasks have to be defined, the associated hazards identified, and the associated

risks listed.

SHE specifications provide a basis of requirements for contractors to compile their project-specific

SHE plans.

By drawing up SHE specifications, the client has endeavoured to address the identified critical

factors relating to health and safety issues in order to assist the contractor to provide adequately

for the health and safety of employees on site. Should additional risks be identified later by Eskom

or its agents/clients, these will be included in the contract works information and/or relayed at the

clarification or negotiation meeting.

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3.40 Safety, Health and Environment (SHE) Plan

A health and safety plan is a documented plan that addresses the hazards identified, and includes

safe work procedures to mitigate, reduce or control the hazards identified. It is specific to each

project undertaken and site where work is done, is compiled by the contractor and appointed

contractor, and must be approved by the client/agent prior to the commencement of any activities

on a project. The contractor and the client/agent must both be signatories to the health and safety

plan once it has been negotiated, agreed upon and accepted. This plan has to be regularly

updated to take account of any changes in project scope and unanticipated conditions.

The health and safety plan must cover all aspects of the health and safety procedures to be

applied by all contractors for the duration of the contract

Where any H&S issues have been omitted in the specification, and the contractor is aware of

these, the omitted issues must be documented in the plan, and the client/agent must be advised of

the omission.

Eskom will evaluate each contractor for its health and safety plan. A health and safety plan will be

accepted and signed by an Eskom SHE functionary, and approved and signed by the contract

custodian. The main contractor is required to evaluate its appointed contractors and proof of

compliance shall be included in the main contractor’s safety file. The contractor shall not be

allowed to commence work on site until the health and safety file has been accepted and

approved.

3.41 Safety, Health and Environment (SHE) File

An SHE file means a file or other record in permanent form, containing the information about the

health and safety management system for the project and the site during the project, and all

information relating to the post-project phase after handover to the client.

All Eskom contractors and their appointed contractors are required to keep a SHE file on every

project worksite. If there is more than one worksite per specific project and scope of work, a file for

a particular site and scope of work shall be kept at that site. Contractors may keep additional files

at their head office as additional records. The SHE file shall be maintained by all the contractors

on their construction sites and shall be available on request for audit and inspection purposes.

The main contractor is responsible for ensuring that its contractor(s) maintain a SHE file and

adhere to the SHE plans at all times during the duration of their appointment. However, this does

not take away the authority from Eskom staff members to regularly inspect and audit their

contractor’s SHE file.

3.42 Hours of work

The Basic Conditions of Employment Act, 1997 (Act No. ), stipulates the permissible

working hours for individuals to perform their duties optimally.

Staff consistently working excessive hours of overtime risk their health and safety and that of their

colleagues due to fatigue.

Fatigue can have deadly consequences, especially in environments where a loss of alertness can

threaten the health and safety of the employee or others.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Alternative Reference N/A Number: Area of Applicability: Eskom Holdings SOC Ltd Functional Area: Sustainability Systems Revision: 4 Total Pages: 33 Next Review Date: March 2023 Disclosure Controlled Disclosure Classification: SM/EDC/Formatted 08.09.2016 Document Template 32-4 Rev 9 Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page: Contents . Introduction ............................................................................................................................... 4

Supporting Clauses .................................................................................................................. 4 2.1 Scope ............................................................................................................................... 4 2.1.1 Purpose ................................................................................................................. 4 2.1.2 Applicability ........................................................................................................... 5 2.1.3 Effective date ......................................................................................................... 5 2.2 Normative/Informative References ................................................................................... 5 2.2.1 Normative .............................................................................................................. 5 2.2.2 Informative............................................................................................................. 6 2.3 Definitions ........................................................................................................................ 6 2.4 Abbreviations ................................................................................................................. 11 2.5 Roles and Responsibilities ............................................................................................. 12 2.6 Process for Monitoring .................................................................................................... 14 2.7 Related/Supporting Documents ...................................................................................... 15 2.8 Statutory/Non-statutory Appointment .............................................................................. 15

Document Content .................................................................................................................. 15 3.1 Material and Equipment .................................................................................................. 15 3.2 Risk Assessments .......................................................................................................... 15 3.3 Record Keeping .............................................................................................................. 16 3.4 Disciplinary Process ....................................................................................................... 16 3.5 Life-Saving Rules ........................................................................................................... 16 3.6 Health and Safety Behaviour Observations .................................................................... 17 3.7 Incident Investigation ...................................................................................................... 17 3.8 Training .......................................................................................................................... 17 3.9 Health and Safety Representative .................................................................................. 17 3.10 Health and Safety Communication ................................................................................. 18 3.11 Contractor’s Site Facilities .............................................................................................. 19 3.12 Public Safety .................................................................................................................. 19 3.13 Emergency Preparedness .............................................................................................. 19 3.14 Occupational Health and Hygiene .................................................................................. 20 3.15 Auditing .......................................................................................................................... 21 3.16 Inspections ..................................................................................................................... 21 3.17 Transport/Mobile Plant Equipment.................................................................................. 22 3.18 Hazardous Materials/Chemicals Management................................................................ 22 3.19 Machinery, Tools and Equipment ................................................................................... 22 3.20 Explosive-Powered Tools ............................................................................................... 23 3.21 Lifting Equipment ............................................................................................................ 23 3.22 Boilers, Pressurised Systems and Vessels under Pressure ............................................ 23 3.23 Working at Heights ......................................................................................................... 23 CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page: 3.24 Excavations and Tunnelling ............................................................................................ 24 3.25 Confined Spaces ............................................................................................................ 25 3.26 Danger of Engulfment..................................................................................................... 25 3.27 Barricading ..................................................................................................................... 25 3.28 Explosives ...................................................................................................................... 25 3.29 Demolition Work ............................................................................................................. 26 3.30 Permit to Work................................................................................................................ 26 3.31 Radiography, Ultrasonic or Non-destructive Testing (NDT) ............................................ 26 3.32 Work in Close Proximity to/on Public Roads ................................................................... 26 3.33 Work Stoppage............................................................................................................... 27 3.34 Substance Abuse ........................................................................................................... 27 3.35 Statistical Reporting ....................................................................................................... 27 3.36 Housekeeping ................................................................................................................ 28 3.37 Workplace Signage and Colour Coding .......................................................................... 28 3.38 Personal Protective Equipment (PPE) ............................................................................ 29 3.39 Safety, Health and Environment (SHE) Specification ..................................................... 29 3.40 Safety, Health and Environment (SHE) Plan .................................................................. 30 3.41 Safety, Health and Environment (SHE) File .................................................................... 30 3.42 Hours of Work ................................................................................................................ 30 3.43 SHE Recognition and Reward System ........................................................................... 31 3.44 Environmental Care ........................................................................................................ 31 3.45 Unlawful Orders .............................................................................................................. 31 3.46 Section 37(2) Agreement ................................................................................................ 31 3.47 Security .......................................................................................................................... 32

Acceptance ............................................................................................................................. 32

Revisions ................................................................................................................................ 32

Development Team ................................................................................................................ 33

Acknowledgements ................................................................................................................ 33 CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page

B-BBEE Details: ll reasonably practicable steps to prevent constructionrelated incidents and harm to any person, including members of the public, and damage to

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

The appointed managers are responsible for health, safety and the environment on sites under

their control.

2.5.1 Project management

Project management is the discipline of planning, organising, motivating and controlling resources

to achieve specific goals. A project is a temporary endeavour with a defined beginning and end

(usually time-constrained, and often constrained by funding or deliverables), undertaken to achieve

unique goals and objectives, typically to bring about beneficial change or added value. The

temporary nature of projects contrasts with business as usual (or operations), which are repetitive,

permanent or semi-permanent functional activities to produce products or services. In practice, the

management of these two systems is often quite different, and as such requires the development

of distinct technical skills and management strategies.

The primary challenge of project management is to achieve all of the project goals and objectives

while honouring the preconceived constraints. The primary constraints are scope, time, quality and

budget. The secondary and more ambitious challenge is to optimise the allocation of the necessary

inputs and integrate them to meet pre-defined objectives.

2.5.2 Project managers

Project managers manage the activities and resources allocated to projects in a cohesive, efficient

manner and also administer and execute engineering and technology projects (including control

p

Title: Contractor Health and Safety Document Identifier: 32-136

Requirements

SM/EDC/Formatted 08.09.2016 Document Template 32-4 Rev 9

Contractor Health and Safety Requirements Unique Identifier: 32-136

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. Introduction ............................................................................................................................... 4

2. Supporting Clauses .................................................................................................................. 4

2.1 Scope ............................................................................................................................... 4

2.1.1 Purpose ................................................................................................................. 4

2.1.2 Applicability ........................................................................................................... 5

2.1.3 Effective date ......................................................................................................... 5

2.2 Normative/Informative References ................................................................................... 5

2.2.1 Normative .............................................................................................................. 5

2.2.2 Informative............................................................................................................. 6

2.3 Definitions ........................................................................................................................ 6

2.4 Abbreviations ................................................................................................................. 11

2.5 Roles and Responsibilities ............................................................................................. 12

2.6 Process for Monitoring .................................................................................................... 14

2.7 Related/Supporting Documents ...................................................................................... 15

2.8 Statutory/Non-statutory Appointment .............................................................................. 15

3. Document Content .................................................................................................................. 15

3.1 Material and Equipment .................................................................................................. 15

3.2 Risk Assessments .......................................................................................................... 15

3.3 Record Keeping .............................................................................................................. 16

3.4 Disciplinary Process ....................................................................................................... 16

3.5 Life-Saving Rules ........................................................................................................... 16

3.6 Health and Safety Behaviour Observations .................................................................... 17

3.7 Incident Investigation ...................................................................................................... 17

3.8 Training .......................................................................................................................... 17

3.9 Health and Safety Representative .................................................................................. 17

3.10 Health and Safety Communication ................................................................................. 18

3.11 Contractor’s Site Facilities .............................................................................................. 19

3.12 Public Safety .................................................................................................................. 19

3.13 Emergency Preparedness .............................................................................................. 19

3.14 Occupational Health and Hygiene .................................................................................. 20

3.15 Auditing .......................................................................................................................... 21

3.16 Inspections ..................................................................................................................... 21

3.17 Transport/Mobile Plant Equipment.................................................................................. 22

3.18 Hazardous Materials/Chemicals Management................................................................ 22

3.19 Machinery, Tools and Equipment ................................................................................... 22

3.20 Explosive-Powered Tools ............................................................................................... 23

3.21 Lifting Equipment ............................................................................................................ 23

3.22 Boilers, Pressurised Systems and Vessels under Pressure ............................................ 23

3.23 Working at Heights ......................................................................................................... 23

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3.24 Excavations and Tunnelling ............................................................................................ 24

3.25 Confined Spaces ............................................................................................................ 25

3.26 Danger of Engulfment..................................................................................................... 25

3.27 Barricading ..................................................................................................................... 25

3.28 Explosives ...................................................................................................................... 25

3.29 Demolition Work ............................................................................................................. 26

3.30 Permit to Work................................................................................................................ 26

3.31 Radiography, Ultrasonic or Non-destructive Testing (NDT) ............................................ 26

3.32 Work in Close Proximity to/on Public Roads ................................................................... 26

3.33 Work Stoppage............................................................................................................... 27

3.34 Substance Abuse ........................................................................................................... 27

3.35 Statistical Reporting ....................................................................................................... 27

3.36 Housekeeping ................................................................................................................ 28

3.37 Workplace Signage and Colour Coding .......................................................................... 28

3.38 Personal Protective Equipment (PPE) ............................................................................ 29

3.39 Safety, Health and Environment (SHE) Specification ..................................................... 29

3.40 Safety, Health and Environment (SHE) Plan .................................................................. 30

3.41 Safety, Health and Environment (SHE) File .................................................................... 30

3.42 Hours of Work ................................................................................................................ 30

3.43 SHE Recognition and Reward System ........................................................................... 31

3.44 Environmental Care ........................................................................................................ 31

3.45 Unlawful Orders .............................................................................................................. 31

3.46 Section 37(2) Agreement ................................................................................................ 31

3.47 Security .......................................................................................................................... 32

4. Acceptance ............................................................................................................................. 32

5. Revisions ................................................................................................................................ 32

6. Development Team ................................................................................................................ 33

7. Acknowledgements ................................................................................................................ 33

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1. Introduction

Eskom is committed to safeguarding its contractors (principal contractors, appointed contractors,

suppliers, vendors, service providers and consultants) and the environment against undesired

exposure to its operations, which is in line with its Safety, Health, Environmental and Quality

practical occupational health and safety risks to which contractors are exposed and to take the

appropriate measures that are necessary to prevent any incidents, injuries or environmental

damage resulting from accidental exposure.

The term “contractor requirements” means a comprehensive documented prerequisite of the

imperative safety, health and environmental requirements for a contract or project.

taking measures to ensure contractor health, safety and environment during their activities/services

to prevent any injury to employees and/or other people and members of the public, or damage to

the environment. Each contractor is responsible for ensuring that its employees and the

employees of any appointed contractors comply with all the applicable occupational health and

safety legislative requirements and the policies and procedures of Eskom.

specialised activity or operation. In such a situation, contractors shall be responsible for

developing their safety, health and environmental plans/procedures/manuals/work instructions to

adequately address these specialised activities and scope of operation.

2.1.1 Purpose

aspects for the purposes of contractor health and safety conformity and standardisation.

Eskom’s contractors have the fundamental accountability and responsibility for the on-site safety

and health of people, and environmental protection in their activities, services, products and work.

contractors comply with all the occupational safety, health, and environmental (SHE) statutory

requirements and the policies and procedures of Eskom Holdings SOC Limited.

The contractor’s SHE management system must demonstrate compliance with the level

appropriate to the service provided and with the applicable legal requirements. The contractor and

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its employees must be able to carry out their work safely, using the correct procedures for the

safety of plant, equipment and substances, by employing safe systems of work, and providing

adequate instruction, training and supervision for all employees.

[3] 32-727: Safety, Health, Environment, and Quality Policy

[4] 32-726: SHE Requirements for the Eskom Commercial Process

[5] 240-62196227: Life-Saving Rules Standard

[6] 32-245: Waste Management Procedure

[7] 32-477: Safety, Health, and Environment Training and Development

[8] 32-524 Developing Health & Safety Specifications

[9] 32-529: Occupational Health and Safety Risk Management Process

[10] 32-407: Behavioural Safety Observations

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[11] 32-123: Emergency Planning

[12] 32-124: Eskom Fire Risk Management

[13] 32-108: Firefighting Organisation

[14] 32-37: Substance Abuse Procedure

[15] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[16] 32-418: Working at Heights Standard

[17] 32-520: Occupational Health & Safety Risk Assessment Procedure

[18] 32-345: Eskom Vehicle Safety Specification

[19] 32-1112: Eskom Disciplinary Code (Standard)

[20] 32-1113: Eskom Disciplinary Procedure

[21] 32-1034: Eskom Procurement and Supply Chain Management Procedure

[22] 240-62946386: Vehicle and Driver Safety Management Procedure

[23] 240-44175038: Control of Non-Conforming Product or Service Procedure

[24] 240-46569633: Professional and Statutory Registration for Construction Project Managers and

[25] Project and Construction Management Professions Act, 2000 (Act No. )

[26] National Environmental Management Act, 1998 (Act No. )

[27] National Environmental Management: Waste Act, 2008 (Act No. )

[28] All relevant South African legislation (at national, provincial and municipal level)

[29] Occupational Health and Safety Act, 1993 (Act No. ), and regulations.

2.2.2 Informative

NOTE: the following is a list of documents that can be used as a guide in order to meet legal and Eskom requirements.

[1] 240-84520108: Public Safety Standard

[2] 32-726: SHE Requirements for the Eskom Commercial Process

[3] 32-303: Requirements for the Safe Processing, Storage, Removing and Handling of Asbestoscontaining Materials, Equipment and Articles Procedure

[4] 240-46569633 Professional and Statutory Registration for Construction Project Managers and

2.3 Definitions

NOTE: where there are no listed Eskom definitions, the definitions listed in the Occupational

Health and Safety Act, 1993 (Act No. ) (OHS Act), or its regulations should be referred

to.

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2.3.1 Agent: (OHS Act) means any person who acts as a representative for a client.

2.3.2 Baseline risk assessment: means the OHS hazards and risks that are identified and

assessed before the inception of a new project and the commencement of operations. The

baseline risk assessment shall include both routine and non-routine tasks.

2.3.3 Client: means the Eskom representative (Internal – Asset Owner), also referred to as the

contract administrator/custodian or agent or project manager (as defined in the contract).

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ii. checks and approves a design;

iii arranges for a person at work under his or her control to prepare a design, including an

employee of that person where she or he is the employer; or

iv designs temporary work, including its components;

b) an architect or engineer contributing to, or having overall responsibility for a design;

c) a building services engineer designing details for fixed plant;

d) a surveyor specifying articles or drawing up specifications;

e) a contractor carrying out design work as part of a design and building project; or

f) an interior designer, shop-fitter or landscape architect.

2.3.13 Duty of care to the environment: anyone who causes or has caused or may cause

significant pollution or degradation of the environment must take reasonable measures to

prevent such pollution or degradation from occurring, continuing or recurring. If such harm

to the environment is authorised by law or cannot reasonably be avoided or stopped, such

person must minimise and rectify such pollution or degradation of the environment.

2.3.14 Employee: means, subject to the provisions of subsection (2), any person who is employed

by or works for an employer and who receives or is entitled to receive any remuneration or

who works under the direction or supervision of an employer or any other person.

2.3.15 Employer: means, subject to the provisions of subsection (2), any person who employs or

provides work for any person and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES (ex labour broker) as defined in

section 1(1) of the Labour Relations Act 1956 (Act No. ).

2.3.16 Environment: means –

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships among and between them,

and the physical, chemical, aesthetic and cultural properties and conditions of the foregoing

that influence human health and well-being.

2.3.17 Eskom requirements: mean the Eskom requirements flowing from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals.

2.3.18 Fall protection plan: means a documented plan of all the risks relating to working from an

elevated position, considering the nature of the work undertaken, and setting out the

procedures and methods to be applied in order to eliminate the risk.

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2.3.19 Hazard: means a source of, or exposure to, danger.

2.3.20 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

2.3.21 Health and safety file: means a file or other record in permanent form, containing the

information required as contemplated in these regulations (the Construction Regulations).

2.3.22 Health and safety specification: means a document specification of all health and safety

requirements pertaining to associated works on a construction site, so as to ensure the

health and safety of persons.

2.3.23 Health and safety requirements: mean the comprehensive health and safety

requirements for a contract, project, site and scope of work. This specification is intended

to ensure the health and safety of persons, both workers and the public, and the duty of

care to the environment. The health and safety requirements must be specific to each

contract, project, site and scope of work.

2.3.24 Internal: means an Eskom department that performs work for another Eskom department.

2.3.25 Joint venture: means a strategic alliance between two or more parties to undertake

economic activity together. The parties agree to create a new entity (incorporated or

unincorporated) by each party’s contribution of equity, and they then share in the profits,

losses and control of the enterprise. The venture may be for one specific project only or a

continuing business relationship.

2.3.26 Life-Saving Rules: mean the set of Eskom safety rules that, if not adhered to, have the

potential to cause serious harm to people.

2.3.27 Maintenance: (maintenance management) means the schemes that can be based on a

number of techniques to focus on those parts which deteriorate and need to be maintained,

such as the following:

a) Preventive – planned maintenance which involves replacing parts and consumables or

making necessary adjustments at pre-set intervals, so that no hazards are created by

component deterioration or failure.

b) Condition-based –involves monitoring the condition of critical parts and carrying out

maintenance whenever necessary to prevent hazards which could otherwise occur.

c) Breakdown-based –the maintenance carried out when faults or failures have occurred. This

is acceptable if the failure does not present an immediate hazard and can be corrected

before the risk is increased.

2.3.28 Mandatary: includes an agent, a contractor, or an appointed contractor for work, but

without derogating from his/her status in his/her own right as an employer or user.

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2.3.29 Medical Certificate of Fitness: (OHS Act) means a certificate valid for one year, issued in

terms of the regulations by an occupational health practitioner who shall be registered with

the Health Professions Council of South Africa.

2.3.30 Medical surveillance: (OHS Act) means a planned programme of periodic examination

(which may include clinical examinations, biological monitoring or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner.

2.3.31 Method statement: (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards identified in any

risk assessment.

2.3.32 Mine

a) when used as a noun, means –

i. any borehole or excavation, in any tailings on or in the earth, including the portion of the

earth that is under the sea or other water, made for the purpose of searching for or winning

a mineral, whether it is being worked or not; or

ii. any other place where a mineral deposit is being exploited, including the mining area and

all buildings, structures, machinery, mine dumps, access roads or objects situated on or in

that area that are used or intended to be used in connection with searching, winning,

exploiting or processing of a mineral, or for health and safety purposes. But, if two or more

excavations, boreholes or places are being worked in conjunction with one another, they

are deemed to comprise one mine, unless the Chief Inspector of Mines notifies their

employer in writing that those excavations, boreholes or places comprise two or more

mines; or

iii. a works; and

(b) when used as a verb, the making of any excavation or borehole referred to in paragraph (a)(i),

or the exploitation of any mineral deposit in any other manner, for the purpose of winning a

mineral, including prospecting in connection with the winning of a mineral.

2.3.33 Organisation: may be defined as a group of individuals (large of small) which is co-

operating under the direction of executive leadership in the accomplishment of certain

common objects.

2.3.34 Project: means an activity or a group of activities which has a defined start and end date, a

defined scope and a defined sum of money allocated to complete the activities.

2.3.35 Project manager/leader: means the person who has the responsibility for the successful

planning and execution of a project. The project manager must satisfy the certification

requirements set by the South African Council for the Project and Construction

Management Professions. Note: the project manager is the duly authorised Eskom

representative who acts on Eskom’s behalf as the administrating officer for the purposes of

the contract. (The term “project manager” in the context of this procedure should be used in

its broader sense and should not be restricted to the designation of project manager in any

specific work environment.)

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2.3.36 Risk assessment: (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps that have to be taken to

remove, reduce or control such hazard.

2.3.37 Service provider: means any private person or legal entity that provides any service(s) to

2.3.38 Subsidiary: means an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock.

2.3.39 Task: means a segment of work that requires a set of specific and distinct actions for its

completion.

2.3.40 Toolbox talks: where the team leader, after conducting pre-task planning, shares all the

tasks at hand and discusses task allocation, the identified risks and the control measures

with all his/her team members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure a common understanding of the tasks,

risks and control measures required.)

2.3.41 The Act: (OHS Act) means the Occupational Health and Safety Act, 1993 (Act No. ), as amended, and the regulations made under it.

2.3.42 Visitor: means any person visiting a workplace with the knowledge of, or under the

supervision of, an employer or who is not providing a specific service to Eskom.

2.4 Abbreviations

MHS Act Mine Health and Safety Act, 1996 (Act No. )

NEMA National Environmental Management Act, 1998 (Act No. )

OHS Act Occupational Health and Safety Act, 1993 (Act No. )

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

manner and also administer and execute engineering and technology projects (including control

plant) within cost, quality and time.

Eskom: Project health and safety manager/practitioner

to advise, assist and support the project manager, supervisor and project engineer with managing

the health and safety issues on the project, which include ensuring proper co-ordination among the

various contractors. The health and safety manager/practitioner shall also be responsible for

assisting with the development of site- and project-specific health and safety specifications and for

ensuring that health and safety specifications are issued with the enquiry documents and that the

contractor’s health and safety plans are submitted, evaluated and approved. He/she shall be

responsible for auditing these plans and ensuring they comply with legal requirements.

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2.5.3 Contractor health and safety officer

Where appointed, a contractor’s health and safety officer shall be competent to perform the

required duties contemplated in the OHS Act and contained in the project requirements.

2.5.4 MHS Act

of the contracted work. The contractor’s health and safety officer shall assist and support the

contractor’s construction manager to ensure that the organisation’s health and safety

responsibilities are fulfilled and that there is compliance with the health and safety specifications

and the health and safety plan.

of work being performed shall be taken into consideration.

All contractor health and safety officers must liaise closely with Eskom’s OHS departments for the

2.5.5 OHS Act

In terms of Construction Regulation 8(5) a contractor must, after consultation with the client and

having considered the size of the project, the degree of danger likely to be encountered or the

accumulation of hazards or risks on the site, appoint in writing a full-time construction health and

safety officer to assist with controlling the health and safety-related matters on the site: provided

that, where the question arises as to whether a construction health and safety officer is necessary,

the inspector makes thedecision.

him/her to carry out his/her tasks efficiently, and must be registered with a statutory body approved

by the Chief Inspector.

The contractor’s health and safety officer shall assist with the control of all safety-related matters at

the sites, and give inputs at the design stage.

of the work being performed shall be taken into consideration.

All contractor health and safety officers must maintain constant liaison with Eskom’s divisional

health and safety departments and co-operate with the health and safety managers/practitioners

responsible for providing a health and safety service.

2.5.6 Contractors

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and/or responsibilities.

2.5.7 Employees

Section 14 of the OHS Act has reference; contractor employees are responsible for their own

health and safety, as well as the health and safety of their colleagues while at work. The

client/employer/contract manager cannot be expected to be totally responsible if any of their

employees do not comply with legislative and Eskom health and safety requirements. Employees

will be held jointly responsible where situations so require. In their own interests, contractor

employees must be aware of the responsibilities of their contractor management.

2.5.8 Construction professional registration

The legislation and the SACPCMP’s publications direct that all persons assuming responsibility for

construction project management, construction management and construction health and safety

should be registered as professionals in the appropriate category with the SACPCMP in order to

comply with the legal and statutory requirements in South Africa.

2.5.9 Joint ventures

the contractors shall also apply to the joint venture partner, therefore each contractor shall be

responsible and accountable for its own organisation’s health and safety. All organisations shall be

signatories to the required section 37(2) agreement of the OHS Act.

agreement, the single business entity must fulfil all the SHE requirements.

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2.7 Related/Supporting documents

appointments must be made using Eskom Standard 32-296: Integrated SHE Organisation, Roles

and Responsibilities, and Statutory Appointments.

(in terms of the BU’s Legal Appointments Manual, where compiled). All appointments/copies made

by the contractor shall be included in the health and safety file, and be available to the client/agent.

the manufacturer and legislative requirements. Where reclaimed material is authorised to be used,

it shall meet the manufacturer’s safety requirements, as if it were new.

Cognisance of the health and safety factor during work: the health and safety of such

material/equipment shall be factored in, to ensure that it remains safe for use by others at a time

after the completion of the contract. Eskom and/or the designer/agent/client shall determine the

acceptability of workmanship.

3.2 Risk assessments

In terms of section 8(2)(d) of the OHS Act and section 9 of the CR for an employer, it is a legal

requirement to carry out risk assessments to establish what hazards to the health and safety of

persons are attached to any work which is performed, any article or substance which is produced,

processed, used, handled, stored or transported, and any plant or machinery which is used in

his/her business and he/she shall, as far as is reasonably practicable, further establish what

precautionary measures should be taken with respect to such work, article, substance, plant or

machinery in order to protect the health and safety of persons and shall provide the necessary

means to take such precautionary measures.

estimate of the extent of the risks involved, taking into account whatever precautions are already

being taken.

Risk assessment is essentially a three-stage process to –

• identify all hazards;
• evaluate the risks; and
• take measures to control the risks.

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activity, or any new process, activity or operation, should be subjected to a risk assessment and, if

new hazards come to light during the work process, these should also be subjected to risk

assessments.

supervisors and employees to assess any inherent risks which might have been overlooked during

the initial risk assessment or any changes which might have occurred in a period of absence, in

particular if a job or task is extended over a day or halted owing to inclement weather.

3.3 Record keeping

by any party who is entitled to audit or inspect the project. SHE files should be handed over by the

contractor to the client or asset owners for archiving on completion of the project.

3.4 Disciplinary process

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3.6 Health and safety behaviour observations

courses. Such training shall be conducted by contractor management, construction safety officers

or construction supervisors.

Induction training is an opportunity to inform persons of the organisation’s health and safety

requirements, not only in the organisation’s offices but also at the workplaces.

3.8.2 Site-specific awareness training

commences work on the project, that the supervisor in control with responsibility for the employee

has informed the employee of his/her scope of authority for that site/workplace.

3.9 Health and safety representative

The requirements of sections 17 and 18 of the OHS Act shall be complied with. Where contractors

perform operational work, they shall appoint health and safety representatives for each workplace.

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of the nature and risk level of work in terms of sections 17 and 18 of the OHS Act.

3.10 Health and safety communication

changing behaviour or influencing decision-making. Communication is a process which allows

information to be shared and exchanged, using different methods that sometimes require

feedback.

3.10.1 SHE Committees

Statutory SHE Committees shall be established in terms of sections 19 and 20 and General

Administrative Regulation 5 of the OHS Act and Eskom’s requirements.

as making recommendations to an employer on health and safety matters, incident investigations

and any other health and safety-related matters as such committees may prescribe.

meetings, and the minutes of these meetings must be available on site at all times.

NOTE: this project meeting does not replace or act as a substitute for the required SHE Committee

meeting.

3.10.2 Toolbox talks

employees about the hazards and risks they will be exposed to when they perform work. Use

toolbox talks to create awareness among the employees to recognise and avoid unsafe conditions.

management and other employees can take actions to correct them. Employees will learn to avoid

the potentially hazardous situations discussed during toolbox talks as well as become able to

identify hazards and correct those hazards prior to starting a task/job if there are hazards present.

Toolbox talks are an effective way of fulfilling one’s legal requirements.

3.10.3 General SHE communication

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use their facilities, must ensure that adequate facilities are provided for their employees on the

site/project.

When such facilities are provided, they must comply with the Facilities Regulations, SANS 10400

standard A to XA and CR 30.

3.12 Public safety

members of the public against their activities during the project, without damaging Eskom’s name

and reputation.

3.13 Emergency preparedness

of the organisation so as to achieve a quick response and recovery and return the situation to

normal in the shortest possible time and the most cost-effective way.

3.13.1 Fire safety

Regulations, SANS 10400 (T regulations).

3.13.2 First-aid planning and emergency care

meet the first-aid requirements of General Safety Regulation 3:

“An employer shall take all reasonable steps that are necessary under the circumstances, to

ensure that persons at work receive prompt first aid treatment in the case of injury or emergency.”

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Eskom has established a contract with Netcare 911 for all its employees, contractors and their

employees for emergency medical assistance while on duty anywhere in South Africa. The

telephone number is 086 1237 566 (0861 2ESKOM).

3.13.3 Emergency escape routes

The SANS 10400 T regulations provide that escape routes have to be incorporated in buildings.

were unable to evacuate the burning building. This is attributed to there being no escape routes

and/or, if there were such routes in the building, egress was restricted because the routes were

being used as storage areas.

3.14 Occupational health and hygiene

3.14.1 Medicals

requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) and is

an essential component of an Occupational Health and Safety programme.

Where there is a possibility of occupational hygiene stressors (for example noise, dust,

illumination, heat and cold stressors, ergonomics, vibration (hand, arm and whole body, etc.),

health risk assessments must be carried out to determine whether there is any possible worker

exposure. Records of all these assessments should be documented and kept up to date.

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less than 6 oC for cold. Any exposure beyond these limits can lead to organ damage/failure and

death.

3.14.4 Asbestos control management

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3.17 Transport/Mobile plant equipment

OHS Act Construction Regulation 23, NRTA, the Mine Health and Safety Act and the National

3.18 Management of hazardous materials/chemicals

all persons and the environment. Various requirements for the handling and storage of hazardous

materials and chemicals are listed in the OHS Act.

used machinery or using unsafe machinery can cause serious harm and/or damage, it is important

to ensure that all mechanical equipment is safeguarded in order to protect the health and safety of

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persons who may be exposed to such mechanical equipment, and also to ensure that competent

persons operate the machinery.

3.20 Explosive-powered tools

• Construction Regulations –material hoists and tower cranes.
• Driven Machinery Regulations – goods hoists, lifting machines and lifting tackle (which

includes all the lifting machine codes as listed in the regulations and the national code of

practice for the training providers of lifting machine operators).

When working in close proximity (with tower cranes) to power lines, the contractor shall apply for a

permit. See the Eskom Plant Safety Regulations and/or Operating Regulations for High-Voltage

Systems and Electrical Machinery Regulations 19(4) and 19(5) of the OHS Act.

3.22 Boilers, pressurised systems and vessels under pressure

compressors, mobile compressors and pressure vessels, to fire extinguishers and all piping

associated with such equipment.

rescue plans must be compiled and implemented. The Occupational Health and Safety Act places

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duties on employers, employees and anyone who controls the way that work at height is

undertaken.

reasonably practicable, any person from falling a distance liable to cause personal injury. Where a

fall from any height could result in harm, an effective means of fall prevention has to be put in

place. You are required to take practicable steps to ensure your safety and the safety of others, as

well as not knowingly exposing yourself or others to harm.

3.23.2 Floor and wall openings

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3.24.2 Tunnelling

excavating or tunnelling is taking place or work is being done in them. Ground collapse is

extremely hazardous, especially where people are working inside a tunnel, and usually results in

serious injuries and fatalities.

Any contractor performing tunnelling activities shall comply with Construction Regulation 15, which

then refers to the Tunnelling Regulations published under the Mine Health and Safety Act, 1996

(Act No. ), as amended, and regulation 15 of the Construction Regulations.

3.25 Confined spaces

being discharged, unless that person is issued with an appropriate safety belt/harness fitted with a

rope, where at least one other person who has been trained in rescue is available and observing.

requirements of the Explosives Regulations of the OHS Act, the Mine, Health and Safety Act, 1996

(Act No. ) and the Explosives Act, 1956 (Act No. ).

Explosives Regulation 13(4) of the OHS Act and SANS 100228 Code of Practice for the

Identification and Classification of Dangerous Substances and Goods for Transport (published by

the South African Bureau of Standards).

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competent persons.

All demolition work must be planned, and all role players must be involved in the planning; this

includes making thorough risk assessments.

adhered to.

Where structures (power lines, poles, lattice towers, etc.) have to be demolished, this shall be done

in terms of Eskom requirements (task manuals).

All demolition work shall be carried out in accordance with Construction Regulation 14 Demolition

potentially hazardous.

that all foreseeable hazards have been considered.

dropped or when the work introduces new hazards. Examples are entry into vessels, hot work and

pipeline breaking.

If the type of work requires working with Eskom power systems/networks (low voltage, medium

voltage or high voltage), then the appropriate permits will be required.

3.31 Radiography, ultrasonic or non-destructive testing (NDT)

persons carrying out the work but also to the motorists, where the persons working do not take

care of their own safety and ignore any rules and regulations. It is imperative to comply with all the

requirements of the National Road Traffic Act when work is performed. For additional worker

safety, organisations should enhance the national requirements.

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3.33 Work stoppage

Section 8(2)(f) and Construction Regulation 5(q) of the OHS Act have clear requirements for not

permitting an employee to work unless adequate precautionary measures are taken and for

stopping any work which is not in accordance with health and safety plans.

may pose an imminent threat to the health and safety of an individual or of creating a risk of

degrading the environment. This includes any unauthorised work or service performed by, or

legally or contractually non-compliant acts or omissions by, any contractor contracted to work at

that site.

Eskom standard SHE Requirements for the Eskom Commercial Process (32-726).

incidents and when driving vehicles. Eskom is therefore entitled to take reasonable steps to ensure

that intoxicated persons are identified and prevented from entering Eskom’s premises, or working

on any of Eskom’s equipment.

General Safety Regulation 2A is clear on the legal stance regarding intoxication.

either or both substances and are not permitted to be under the influence of or consume

intoxicating substances while at/in the workplace. There is a provision regarding the taking of

medication.

The permissible blood level of alcohol and/or drugs is 0%.

3.35 Statistical reporting

There is a legal requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) (General Administrative Regulations) that certain serious incidents shall be reported to the

the progress and current status of the strategies, processes and activities used by Eskom to

control risks to health and safety.

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• Status of incidents investigated and recommendations closed out
• Status of audits conducted and findings closed out

employer:

• It saves time which could be taken up by searching for equipment, tools and articles.
• Injuries are prevented because passages, walk areas and workplaces are free from

superfluous material.

• Space is saved if equipment and articles are neatly packed and correctly stored.
• The risk of fire is diminished when provision is made for the correct placing of the right type

of refuse bins, store areas comply with good storage practices and stacking is done in

accordance with accepted stacking practices.

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present or the equipment is a requirement. For example, if the sign indicates that hearing

protection is required, which is now no longer needed although the sign is still in place, hearing

protection shall be worn.

All signs and notices shall conform to the requirements of SANS 1186 in terms of standard signs,

safety colours, geometric forms and dimensions.

appropriate colours of SANS 10140 and 1091.

3.38 Personal protective equipment (PPE)

workplace to protect the worker from risks and hazards, and includes but is not limited to

equipment and clothing worn on the body as well as equipment used to determine, measure or

indicate danger. The objective of protective clothing is to prevent exposure or injury to any body

parts exposed to operations.

to the human body. Employees must be trained on the limitations of PPE and on how to fit PEE

correctly.

General Safety Regulation 2 of the OHS Act provides for employers to make the workplace safe

and where required to provide appropriate PPE.

3.39 Safety, Health and Environment (SHE) Specification

NOTE: this paragraph is included for information sharing only. The guideline for the compilation of

SHE specifications is contained in the Eskom document 32-524 “Developing a Construction Safety,

Health, and Environmental Specification”.

various project tasks have to be defined, the associated hazards identified, and the associated

risks listed.

factors relating to health and safety issues in order to assist the contractor to provide adequately

for the health and safety of employees on site. Should additional risks be identified later by Eskom

or its agents/clients, these will be included in the contract works information and/or relayed at the

clarification or negotiation meeting.

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3.40 Safety, Health and Environment (SHE) Plan

safe work procedures to mitigate, reduce or control the hazards identified. It is specific to each

project undertaken and site where work is done, is compiled by the contractor and appointed

contractor, and must be approved by the client/agent prior to the commencement of any activities

on a project. The contractor and the client/agent must both be signatories to the health and safety

plan once it has been negotiated, agreed upon and accepted. This plan has to be regularly

updated to take account of any changes in project scope and unanticipated conditions.

accepted and signed by an Eskom SHE functionary, and approved and signed by the contract

custodian. The main contractor is required to evaluate its appointed contractors and proof of

compliance shall be included in the main contractor’s safety file. The contractor shall not be

allowed to commence work on site until the health and safety file has been accepted and

approved.

3.41 Safety, Health and Environment (SHE) File

health and safety management system for the project and the site during the project, and all

information relating to the post-project phase after handover to the client.

threaten the health and safety of the employee or others.

Occupational hygiene is the identification, evaluation and control of those environmental factors,

exposure to its operations, which is in line with its Safety, Health, Environmental and Quality

to achieve specific goals. A project is a temporary endeavour with a defined beginning and end

while honouring the preconceived constraints. The primary constraints are scope, time, quality and

plant) within cost, quality and time.

This tender involves the design, supply, installation, and refurbishment of Solar Photovoltaic (PV) and Battery Energy Storage System (BESS) projects, including microgrid storage containers, for Eskom’s Gauteng Cluster. The scope covers grid-tied, off-grid, hybrid, and microgrid systems, to be executed on an as-and-when-required basis over a 5-year period. The evaluation criteria ensure only technically competent, compliant, and capable contractors are selected through a two-phase process: Mandatory Technical Requirements (Pass/Fail) and Functional Technical Requirements (Scoring).

Authorised contacts for this tender:

• Johan Van Staden: Manager – Standards Implementation, Dx Gauteng Cluster.
• Thandiwe Nkambule: Senior Manager – Asset Creation, Dx Gauteng Cluster.

Submit the following returnable documents as part of your bid:

• Fully completed Technical Schedule A&B.
• Proof of qualified personnel, including: ECSA Registration Certificate (Pr Eng/Pr Tech Eng/Pr Techni Eng) with signed design responsibility letter; PV installer accreditation (e.g., PV GreenCard or equivalent); copy of registered Electrician’s Wireman’s Licence and proof of registration with the Department of Labour; signed Organisational Structure (signed by delegated authority).
• Complete system design documentation for at least 2 PV/BESS projects in the last 3 years, including: Single Line Diagram (SLD), PV array layout, PV string configuration table, cable sizing calculations (AC & DC), mounting structure specifications, Bill of Material (BOM), datasheets for all components (including HVAC), equipment container layout (if applicable), PV system feasibility study software report, structural assessment report, and fire protection assessment.
• Evidence of PV module compliance with SANS 61215:2015 or equivalent.
• Evidence of inverter compliance with NRS097-2-1, including datasheets, third-party type-test certificates, and proof of embedded/external communication device supporting Local Wi-Fi/LAN monitoring and Modbus for remote telemetry.
• Evidence of battery module compliance with SANS/IEC 62619:2022 and IEC 63056 Ed. 1.0 b:2020 or equivalent, with minimum requirements of ≥80% Depth of Discharge (DoD), ≥5,000 cycles, modular, and scalable.

Note: Failure to submit any mandatory document will result in automatic disqualification.

Scope: Design, supply, installation, testing, and commissioning of Solar PV and Battery Energy Storage System (BESS) projects, including grid-tied, off-grid, hybrid, and microgrid systems for Eskom’s Gauteng Cluster.

Key Technical Requirements:

• Systems must comply with Eskom Standard 240-171000418 (Major Equipment Requirements for Distribution Solar PV and BESS: SSEG and Microgrids).
• Normative references: ISO 9001:2015 (Quality Management Systems), Occupational Health and Safety Act, SANS 10142-1:2024 (Wiring of Premises), IEC 62446 (Grid Connected PV Systems), NRS 097-2-1:2024 (Grid Interconnection of Embedded Generation).

Definitions:

• Grid-Tied System: PV system connected directly to the utility grid.
• Off-Grid System: Standalone PV system operating independently from the utility grid.
• Hybrid System: PV system that can operate in grid-tied, off-grid, or combined modes.
• Battery Energy Storage System (BESS): Integrated system of rechargeable batteries, control electronics, and balance-of-system components for storing electrical energy.
• Inverter: Converts DC electricity from PV modules to AC electricity for grid connection or load supply.
• Balance of System (BOS): All PV system components excluding PV modules (e.g., inverters, mounting structures, wiring, monitoring systems, protection devices).

Standards for Components:

• PV Modules: Must comply with SANS 61215:2015 or equivalent.
• Inverters: Must comply with NRS097-2-1 and include communication devices for local and remote monitoring.
• Batteries: Must comply with SANS/IEC 62619:2022 and IEC 63056 Ed. 1.0 b:2020 or equivalent, with ≥80% DoD, ≥5,000 cycles, modular, and scalable.

Evaluation methodology for this tender:

• Two-phase evaluation process:

1. Phase 1: Mandatory Technical Requirements (Pass/Fail). All criteria must be met to proceed to Phase 2.

2. Phase 2: Functional Technical Requirements (Scoring). Contractors are scored on a scale of 0 (Non-Compliant), 1 (Partially Compliant), or 3 (Fully Compliant).

• Minimum overall score of 80% in Phase 2 is required to qualify.
• Weighted criteria are applied as per Eskom Standard 240-171000418.

Quality standards and references applicable to this tender:

• ISO 9001:2015: Quality Management Systems.
• SANS 10142-1:2024: Wiring of Premises.
• IEC 62446: Grid Connected PV Systems – Testing, Documentation, and Maintenance.
• Eskom Standard 240-171000418: Major Equipment Requirements for Distribution Solar PV and BESS: SSEG and Microgrids.
• NRS 097-2-1:2024: Grid Interconnection of Embedded Generation.

All projects must be executed to the highest technical, safety, and quality standards as outlined in these references.

Mandatory compliance requirements for bidders:

• Proof of qualified personnel: ECSA Registration Certificate (Pr Eng/Pr Tech Eng/Pr Techni Eng) with signed design responsibility letter.
• PV installer accreditation (e.g., PV GreenCard or equivalent).
• Registered Electrician’s Wireman’s Licence and proof of registration with the Department of Labour.
• Signed Organisational Structure (signed by delegated authority).
• Compliance with Eskom Standard 240-171000418 for all equipment and systems.
• Adherence to normative references: ISO 9001:2015, Occupational Health and Safety Act, SANS 10142-1:2024, IEC 62446, NRS 097-2-1:2024.

Note: Non-compliance with any mandatory requirement results in automatic disqualification.

Safety and operational requirements for this tender:

• All Solar PV and BESS projects must be designed, installed, and tested to meet operational and safety requirements as per Eskom standards and applicable regulations.
• Compliance with the Occupational Health and Safety Act is mandatory.
• Systems must include protective devices for AC and DC components as specified in Eskom Standard 240-171000418.

Mandatory requirements for bidders:

• Submission of all returnable documents as specified in Table 1 of the tender document.
• Failure to meet any mandatory requirement (e.g., incomplete or missing documentation) will result in automatic disqualification from further evaluation.

Evaluation consists of two phases:

Phase 1 – Mandatory Technical Requirements (Pass/Fail):

• All mandatory criteria must be met. A "NO" response for any item results in automatic disqualification.

Phase 2 – Functional Technical Requirements (Scoring):

• Scoring system: 3 = Fully Compliant, 1 = Partially Compliant, 0 = Non-Compliant.
• Minimum overall score of 80% required to qualify.
• Weighted criteria (20% each):

1. Hybrid Inverters: Must comply with Clause 3.3 of Eskom Standard 240-171000418.

2. Battery Energy Storage System: Must comply with Clause 3.5 of Eskom Standard 240-171000418.

3. Solar Panels: Must comply with Clause 3.4 of Eskom Standard 240-171000418.

4. Remote Monitoring System: Must comply with Clause 3.7 of Eskom Standard 240-171000418.

5. AC and DC Protective Devices: Must comply with Clause 3.6 of Eskom Standard 240-171000418.

Note: Contractors scoring below 80% in Phase 2 will be disqualified.

• The tender is for the design, supply, installation, and refurbishment of Solar Photovoltaic and Battery Energy Storage Systems (Microgrid Storage Containers) in the Gauteng Cluster on an as-and-when-required basis for 5 years.
• The scope includes pre-construction site assessment and feasibility studies, detailed engineering and design compliant with NRS/SANS standards, SSEG application submission, construction and installation of PV modules, mounting systems, hybrid inverters, batteries, and balance of system components, followed by testing, commissioning, and certification.
• Optional add-on services include training and provision of internet connectivity for remote monitoring.

Must demonstrate compliance with NRS and SANS standards (specifically NRS-097-2-1 for inverters, SANS 10142-1 for CoC). SSEG applications must be prepared and submitted to Eskom/municipal utilities. Post-construction testing requires a Certificate of Compliance (CoC) by a registered electrician. Training should align with SAPVIA PV GreenCard or equivalent. Preliminaries require a registered SACPCMP Construction Manager (proof required). All invoices must be signed and verified by a Quantity Surveyor for payment.

• Pre-construction activities include site assessment for roof structural capacity, shading analysis, rooftop layout, and safety assessment.
• A feasibility study and report must evaluate system viability, generation estimates, ROI, structural modifications, grid export potential, and interconnection constraints.
• System detailed engineering and design must include electrical single-line diagrams, string design, mounting layout, earthing, switchgear design, and protection, complying with NRS / SANS standards.
• Prepare and submit the SSEG application to Eskom or municipal utility, including SLD, CoC, inverter spec, and EGI report.
• Construction includes supply and installation of PV modules (minimum 550W), roof-mounted racking systems, hybrid inverters compliant with NRS-097-2-1, lithium-iron phosphate (LFP) batteries, and associated balance of system components (cabinets, cables, protection, combiner boxes).
• Post-construction activities include testing, commissioning, and a Certificate of Compliance (CoC) by a registered electrician per SANS 10142-1 / SANS 10142-1-2, with SAPVIA PV GreenCard compliance or equivalent.
• Optional add-on services include training (e.g., PV GreenCard installer course) and internet access/connectivity for remote monitoring where no fixed-line broadband is available.

• Pricing is structured with unit rates for supply and labor.
• Every invoice must be signed and verified by a Quantity Surveyor for payment.
• Preliminaries and general costs include percentages for site establishment overheads, health and safety management, quality and contract management, and environmental management.
• Specific line items include costs for de-establishment and rehabilitation of site, security, facilities for security (guard house, toilet), CLO (if required), and personnel such as a registered SACPCMP Construction Manager, Safety Officer, and Responsible person, billed by day or week.
• Transport costs are itemized per kilometer for various vehicle types including LDV, personnel transport, tipper trucks (6 m³ and 10 m³), transport trucks (2-4 ton, 5-8 ton, 9-14 ton), and lowbed trucks.

2.2 Normative/Informative References

{"closingDate":"17 October 2021"}

Suppliers must demonstrate a formal, implemented QMS based on ISO 9001. Specific eligibility depends on category: Category 1 requires valid ISO 9001 certification from accredited body. Categories 2-4 require documented QMS evidence (policy, manual, procedures). All suppliers must commit to continual QMS improvement. Sub-suppliers involved in design, manufacturing, installation, etc., must also meet these requirements. Eskom may perform capability/capacity assessments for high-risk/critical work.

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

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The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

 develop,

 implement,

 maintain, and

 continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

Controlled disclosure

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

 Verification of the QMS

 Audits and surveillances

 Regular assessment of the CQPs and reviews of QCPs.

 NC and Defect Management

 Inspection and test plans

 Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall

include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s internal training management

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training management and competency control procedures. All the training

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

 Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

 Outline the resources, the communication channels, applicable documents and records to be

generated.

 Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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 List of documents and records that will be used and submitted during the execution of the

project.

 Communications channels should include contact person and contact details

 Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

 Eskom contract number and title

 The supplier’s order number

 Identification of the area of works/contract

 Description of the work, with components, item number, and activity date

 QCP/ITP unique number

 A list of the sequence of operations, including inspection and tests

 The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

 The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

 The inspection and test activities that the supplier has nominated for its intervention points

 Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

 Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

 Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

 Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

 Identification of quality verification activity and stage

 The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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 Definition of acceptance criteria

 Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

 Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

 Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

 Listing of all proposed test procedures

 Acceptance criteria for each inspection or test in alignment with specified tolerances

 A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

 Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

 The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

 Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

 Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

 An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

 Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

 Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

 Hazard and Operability Study (HAZOP) report, as applicable

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS should drive the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

 Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

 Quality Policy, aligned with the supplier’s strategic direction (documented information)

 Quality Objectives (documented information)

 Control of documented information (both maintain and retain documented information )

 Internal audit procedure (documented information)

 Control of nonconforming outputs (documented information)

 Nonconformity and Corrective action procedure (documented information)

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

 The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic

direction). (documented information)

 The supplier shall submit a copy of quality objectives. (documented information)

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

 provide products and services with high risk to operational sustainability

 work on critical plant and equipment

 supply of critical plant items or components

 provide special processes

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

 Generation Level 1 & 2 plant

 Transmission and Distribution Power Plant & Control Plant

 Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

 The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

 The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

 The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

 The equipment lists and an indication of pressurised components and systems.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

 Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

 The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

 Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

 CQP and QCP /ITP

 Delivery

 Design

 Cost

 Management system

Subsequent key performance indicators associated with these areas will include the following:

 Nonconformity monitoring

 Audit and assessment evaluation scoring

 Management system compliance and accreditation

 Achievement of delivery targets as per contractual agreements

 Process improvements

 Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

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user to ensure it is in line with the authorized version on the system.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.

3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

supplier’s audit schedule.

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.12 Where the project responsibility for equipment and materials management has been

formally delegated, the supplier’s preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

 requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

 detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

 requirements for electrical grounding or isolation;

 requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

 detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

 requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

 internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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 support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

 provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

 provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

 provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

 requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

 clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

 documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

 detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18 The supplier’s preservation management programme scope shall encompass

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

 Andrew Else

 Bongi Tshabalala

 Feziwe Mogamisi

 Lesego Garegae

 Patrick Thwane

 Xolani Zuma

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

2.6 Process for Monitoring

system audit schedule.

3.8.1 Rights of Access

2.5 Roles and Responsibilities

Supplier Quality Management: Specification Unique Identifier: 240-105658000

The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

implementation, and maintenance of a quality management system (QMS) that conforms to the

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

inspection, hold points, surveillances, witnesses, reviews and verifications.

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

Title: Supplier Quality Management: Document Identifier: 240-105658000

Functional Area: Quality Management

Quality Quality Manager Quality Risk and

The document is titled 'Baseline Risk Assessment CNC Rooftop PV' and contains a risk identification and analysis table. It does not contain the tender description for the Solar Photovoltaic and Battery Energy Storage System project.

The provided document is a Baseline Risk Assessment template (CNC Rooftop PV), not the actual tender specification. It contains a generic risk register covering electrical work activities including: driving on public roads, vehicle incidents, working in the field (bees, snakes, weather), material handling, excavation, use of machinery (jackhammers, compactors, generators), working at heights, high voltage operations (11kV-132kV), low voltage operations, live work, underground cables, pole planting, and portable electrical tools. Risk owners are listed as 'Company Owner' with daily exposure frequency. The document references Occupational Health and Safety Risk assessment procedure 32-520. This risk assessment is not specific to the tender scope (Solar PV and Battery Energy Storage Systems).

The risk assessment includes environmental hazards: storage of flammables, hazardous waste, herbicide application, oil contaminated soil, mercury containing lamps, asbestos waste, and general ground/air/water pollution risks. These are generic environmental considerations for electrical construction work, not specific tender requirements.

The contractor (likely the main supplier) must demonstrate capability to manage subcontractors/suppliers, possess adequate resources and competencies, and provide references for similar past work, including for Eskom if applicable. The authorized signatory must be the CEO, Director, or Managing Director.

• The main supplier must notify Eskom prior to appointing any contractors or suppliers for the commencement of work.
• The main supplier must ensure all employees (contractors/suppliers) undergo relevant Eskom and company inductions.

• Financial penalties will be enforced on the main supplier for non-conformance by the main supplier, its sub-contractor, or supplier pertaining to Eskom and/or Statutory SHE requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s own induction.

• The supplier must comply with Eskom's contractor Health and Safety requirements (standard 32-136), any provided SHE specifications, and the Occupational Health and Safety Act.
• After contract award, the supplier is responsible for fully aligning the company's processes with Eskom's SHE requirements (policies, procedures, standards).
• The main supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• The main supplier must ensure appointed contractors and suppliers possess adequate resources and competencies.
• The main supplier is accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• The main supplier must monitor contractors/suppliers through audits and assessments for SHE compliance during work execution.
• The main supplier must provide the grounds for terminating work done by contractors and suppliers.
• All non-conformances by contractors/suppliers will be dealt with directly with the main supplier under performance and penalty processes.
• Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients, including Eskom, for similar work.

• The supplier must comply with Eskom's contractor Health and Safety requirements (standard 32-136), any provided SHE specifications, and the Occupational Health and Safety Act.
• After contract award, the supplier is responsible for fully aligning the company's processes with Eskom's SHE requirements (policies, procedures, standards).
• The tenderer must ensure they understand the SHE requirements and the consequences of non-compliance.