Terms of reference for supply and delivery of branded material for the office of group forensic and investigation services (gfis) for anti-corruption campaigns

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Returnable Documents: RFQ NR: COJ0116-25/26 PLEASE USE THIS CHECKLIST TO VERIFY WHETHER ALL COMPULSORY DOCUMENTS HAVE BEEN ATTACHED TO YOUR QUOTATION. No Details , Original Certified Copy of Company Registration Document Rates & Taxes Invoice for Company OR Original Certified Copy of Lease, Agreement OR Affidavit from the Lessor Certified by the Commissioner of Oath / SAPS Rates and Taxes Invoice for All the Directors of the Company OR Original, Certified Copy of Lease Agreement OR Affidavit from the Lessor Certified by the Commissioner of Oath / SAPS, Declaration on State of Municipal Account (Attached), MBD 4: Declaration of Interest (Attached), MBD 9: Certificate of Independent Bid Determination. (Attached) MD1 6.1: Preference points claim form in terms of the preferential, procurement regulations 2022, (Attached), MBD 6.2: Local Content for the Designated Sector (Attached), Conditions of Quotation, Form A, Form of Quotation and Form of Acceptance, Form C, Statement of Authorisation, Form D, MBD 8: Declaration of Tenderer Past SCM Practices, Form F Article of Agreement in terms of the Occupational Health and Safety Act,, Original Certified Copy of B-BBEE certificate or Sworn Affidavit., Original Tax Clearance Certificate or SARS One-Time Pin Code Training Suppliers to be accredited with SETA (Certified Copy to be, attached) (IF REQUIRED) Catering Suppliers to submit a Health Certificate (Certified Copy to be, attached) (IF REQUIRED) Construction/Building Maintenance to submit CIDB Registration, (Certified Copy to be attached) (IF REQUIRED), Have all price alterations been signed for?, Has the Quotation been signed? SIGNATURE__________________________________ NAME________________________________________ Initials FORM A CONDITIONS OF QUOTATION: 1 Quotation documents must be completed in black ink. 2 The lowest price or any quotation will not necessarily be accepted, and the City of Johannesburg reserves the right to accept the whole or any portion of a quotation. 3 Quotations are to remain open for acceptance for a period of thirty (30) days effective from the date on which they are lodged and shall be accepted at any time within the said period of thirty (30) days. 4 Tenderers are requested to furnish the full registered name of the tendering company/supplier on the Form of Quotation and Form of Acceptance, Form B. 5 Tenderers are also required to sign each page of the Form of Quotation and Form of Acceptance, Form B, in the space provided at the bottom of each page. 6 In the event of a mistake having been made on the price schedule it shall be crossed out in ink and be accompanied by an initial at each and every price alteration. Corrections in terms of price may not be made by means of a correction fluid such as Tipp- Ex or a similar product. If correction fluid has been used on any specific item price, such item will not be considered. No correction fluid may be used in a Bill of Quantities where prices are calculated to arrive at a total amount. If correction fluid has been used, the quotation as a whole will not be considered. The Municipality will reject the quotation if corrections are not made in accordance with the above., NO PRICE INCREASES WILL BE CONSIDERED. 8 If items are not quoted for, a line must be drawn through the space in pen. 9 All goods or services purchased will be subject to CoJ SCM Policy and Procedures. A copy of said conditions is available on the CoJ website. 10 All purchases will be made through an official purchase order form. Therefore, no goods must be delivered, or services rendered before an official purchase order has been forwarded to and accepted by the successful bidder. 11 To participate in the City’s Quotation process for the procurement of goods and/or services, vendors are advised to get accredited and registered on the City’s Supplier Database. Supplier registration forms are available from the Supply Chain Management Unit and on the CoJ website. The City will only deal with the registered and accredited suppliers on its Database. 12 All prices must be quoted in South African currency (SA rand) 13 All prices quoted must be exclusive of Value Added Tax (VAT). Suppliers who are not registered for VAT will be treated as Non - VAT Vendors. 14 All prices submitted must be firm. "Firm" prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise. 15 All prices and details must be legible/readable to ensure the quotation will be considered for adjudication. Initials 16 Prices quoted must be all inclusive of delivery charges and goods must be delivered to the address indicated on the quotation page. 17 The successful company must provide labor for off-loading/delivering. 18 Quantities are given in good faith and without commitment to the City of Johannesburg. The City reserves the right to increase or reduce the quantity to be in line with the set threshold for quotations prescribed in the SCM Policy. 19 The CoJ will not conduct business with an entity which does not comply with the Codes of Good Practice on BBBEE as published from time to time by the Minister of Trade and Industry 20 Quotations must be deposited into the quotation box at the location indicated on the cover page. THE CITY OF JOHANNESBURG DOES NOT TAKE RESPONSABILITY FOR ANY QUOTATIONS DEPOSITED IN THE WRONG BOX. 21 FORWARD EXCHANGE RATE COVER In the event of price/prices being based on the exchange rate, the successful tenderer/s will be required to obtain exchange rate cover in order to protect the Municipality against exchange rate variations. Proof must be provided that forward Exchange Rate cover has been taken out within 14 days after an order has been placed. If proof that cover was taken out within 14 days after the order has been placed, is not submitted to the City of Joburg, with the invoice, the contract price adjustment will not be accepted, and the contract may be cancelled. 22 EXECUTION OF ORDERS Tenderers are reminded that orders placed against accepted quotations are to be executed in strict accordance with the accepted specification and within the quoted delivery period. In this regard, the attention of tenderers is drawn in particular to Clause 20 of the Municipality’s General Conditions Applicable to the Consideration of Written Quotations (Supply chain Management Policy), which is available on request and/or also available on the Municipality’s website, www.joburg.org.za, OCCUPATIONAL HEALTH AND SAFETY The successful tenderer will be required to comply with the requirements of the Occupational Health and Safety Act and regulations., COPYRIGHT/PATENT RIGHTS Copyright in any document produced, and the patent rights or ownership in any plant, machinery, thing, system or process designed, by a consultant/trainer in the course of the consultancy service is vested in the Municipality., SUPPLIER REGISTRATION Prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting. The tenderer is required to record the vendor number in the space provided on the cover page of this quotation document. 26 The municipality reserves the right, to cancel and re-issue the quotation. 27 A valid Tax Clearance Certificate or the SARS Pin of the Company should be submitted with this quotation document. In cases where the tenderer has not submitted a Tax Clearance Certificate/SARS Pin, the Municipality reserves the right to at any time after Initials the closure of the tender, but before the award of the tender, request from the tenderer to provide the valid Tax Clearance Certificate or a SARS Pin within 48 hours from date of notification. Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who/which has failed to submit a Valid Tax Clearance Certificate issued by the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS/SARS pin to enable the City of Johannesburg to verify that the Company is tax compliant. Each party to a consortium/joint venture should submit a separate tax clearance certificate or SARS Pins. 28 Quotations must be enclosed in separate sealed envelopes, bearing the RFQ Number, closing time and due date. 29 PLEASE NOTE THAT NO PRICE CHANGES WILL BE ALLOWED AFTER THE CLOSING DATE AND TIME OF THE QUOTATION. 30 FALSE DECLARATION ON MUNICIPAL BIDDING DOCUMENTS FORM (MBD) MAY LEAD TO AUTOMATIC DISQUALIFICATION. 31 NB! RECOMMENDED BIDDER WILL BE SUBJECTED TO VETTING PROCESS 32 ALL PAGES MUST BE INITIALED

Must be registered on Central Supplier Database and City of Johannesburg supplier database; must comply with B-BBEE codes; must not be in service of the state or have conflicts of interest; must have no history of supply chain abuse, fraud, or contract termination; municipal accounts must not be in arrears >3 months; must meet 100% local content requirement for clothing items.

Group Forensic and Investigation Services (GFIS) in an anti-corruption Department within the

City of Johannesburg (CoJ) responsible for prevention, detection, investigation and resolutions

alleged transgressions of fraud & corruption, theft of city assets, maladministration, historic

Unauthorised, Irregular, Fruitless and Wasteful (UIFW), breach of security, cybercrime and

problem/bad/hijacked buildings.

In promoting good governance, GFIS continues to conduct anti-corruption education and

awareness campaigns to connect, collaborate, educate, and inform stakeholders of GFIS

initiatives to combat corruption. These programmes aim to encourage active citizenry, whistle

blowing, ethical conduct, integrity, transparency and to support the financial sustainability priority

for the City. On an ongoing basis GFIS will engage with relevant role players (internal and

external) to combat corruption and reducing losses suffered by the City.

2. Work scope

The service provider is expected to deliver good & services according to the service requirements

below:

Table: List of items to be Procured

Items Description Color Size Quantity

T-shirts Branded Golf Shirt White S-Small 06

Embroidered Joburg logo & GFIS print M-Medium 25

60% cotton, 40% polyester L-Large 30

Contrast Trim Half Button X-Large 06

Collar Color Block White Business Casual XX-Large 08

XXX-Large 05

Reflector Traffic Spec High S-Small 02

jackets Detachable Sleeves visibility

M-Medium 12

High visibility lime / orange, 50mm class 2 lime/

reflective tape, Plastic ID pocket orange L-Large 15

Embroidery and Printing Customization

X-Large 07

Front: GFIS

Back: Group Forensic and Investigation XX-Large 04

Services

Cap (Hat) Branded 6 panel caps matching T- shirt White One size fit 20

Embroidered Joburg logo & GFIS print

Bucket Hat Embroidered Joburg logo & GFIS print on

Centre front White One size fit 60

Initials

Items Description Color Size Quantity

2 1⁄2 wide brim with multi-needle stitching

Moisture wicking Sweatband

Gazebo Branding sublimation Joburg logo & GFIS Black 3m x 3m 3

print

High impact branding for outdoor use

Tablecloths Stretch Spandex Table Cover for standard Black 952mm x 4

folding Table 786mm

Branding: Joburg logo & GFIS screen print

Folding Heavy Duty directors chairs/ Camp chairs Black Heavy duty 12

Chairs Branding sublimation print: Joburg logo &

GFIS print

Folding Foldable, 952mm x 786mm 952mm x 3

Tables Steel Tube 30mm diameter; 1,25mm Black 786mm

thickness

Height: 104mm

Thickness of the tabletop: 5.5cm

Special requirements:

Samples will be requested from shortisted suppliers

Initials

Form c

RFQ nr:

Form b: form of quotation and form of acceptance

Will the quoted price remain firm for a period of 30 days? (YES/NO)

If not: State the validity period _____________________

Is/Are the price/s quoted subject to the 2,5% settlement discount (YES/NO) __________

Is/Are the tender price firm until completion of order/work? (YES/NO)

______________________

If not:

(a) Submit the cost factors which will be taken into account in the event of price

increase/decrease, as well as the compilation of the tender price/s, i.e. cost

price, transport cost, margin of profit, etc (clause of the Specification and

Additional Conditions of Tender, Form A, refers)

% Index figure and base date (eg. Seifsa table e1 june

1992)

Material

Labour

Transport

Profit

Other

Total 100

NB. If prices are variable due to fluctuation in the exchange rate, the acceptance of any

order will be subject to forward cover taken out by yourselves.

Signature of tenderer:............................................

Initials

FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd)

Group Head: SSCM City

of Johannesburg

Sir/Mam,

I/We the undersigned, having examined the specifications, hereby offer to supply, deliver

and offload the items in accordance therewith, at the following price:

Items Description Color Size Quantity Unit Price Total Price

(excl. VAT) (Excl. VAT)

T-shirts Branded Golf Shirt White S-Small 06

Embroidered Joburg M-Medium 25

logo & GFIS print L-Large 30

60% cotton, 40% X-Large 06

polyester XX-Large 08

Contrast Trim Half XXX-Large 05

Button

Collar Color Block

White Business Casual

Reflector Traffic Spec High S-Small 02

jackets Detachable Sleeves visibility

M-Medium 12

High visibility lime / lime/

orange, 50mm class 2 orange L-Large 15

reflective tape, Plastic

X-Large 07

ID pocket

Embroidery and XX-Large 04

Printing Customization

Front: GFIS

Back: Group Forensic

and Investigation

Services

Cap (Hat) Branded 6 panel caps White One size fit 20

matching T- shirt

Embroidered Joburg

logo & GFIS print

Bucket Hat Embroidered Joburg

logo & GFIS print on White One size fit 60

Centre front

2 1⁄2 wide brim with

multi-needle stitching

Moisture wicking

Sweatband

Gazebo Branding sublimation Black 3m x 3m 3

Joburg logo & GFIS

print

High impact branding

for outdoor use

Initials

Items Description Color Size Quantity Unit Price Total Price

(excl. VAT) (Excl. VAT)

Tablecloths Stretch Spandex Table Black 952mm x 4

Cover for standard 786mm

folding Table

Branding: Joburg logo

& GFIS screen print

Folding Heavy Duty directors Black Heavy duty 12

Chairs chairs/ Camp chairs

Branding sublimation

print: Joburg logo &

GFIS print

Folding Foldable, 952mm x 952mm x 3

Tables 786mm Black 786mm

Steel Tube 30mm

diameter; 1,25mm

thickness

Height: 104mm

Thickness of the

tabletop: 5.5cm

Grand total price

(Excl. VAT)

R

Samples will be requested from shortisted suppliers

Kindly quote for all items

Initials

FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd)

Is the Company VAT Registered? (YES/NO): ________________

VAT Number: _________________________________________

Vendor number _______________________________

Vendor signature: ____________________________

Date: ___________________________________________

Signature of person/s authorised to sign quotations:

Name ID number capacity signature

Dated this __________ day of ______________________2026.

Registered name of tendering company/supplier: - (in block letters)

.________________________________________________________________________

Company registration number: ________________________________________

Address: ___________________________________________

_____________________________________________________

_____________________________________________________

Telephone number: _________________________________

Fax number:

________________________________________

As witnesses:

1__________________________________ ____________________________________

(Name & surname in block

Letters)

2__________________________________ ____________________________________

(Name & surname in block

Letters)

Initials

Form d

Statement of authorisation

If the tenderer is a company or firm, state on what authority the

Undersigned has the authorization to sign the tender documents, for

Example: company’s resolution or procuration or statutes of

Partnership, etc.

I/We the undersigned is/are authorized to enter into this contract on behalf of

.........................................................................................................................................................

.........................................................................................................................................................

...........................................................................................................................................

...

.......... by authority of ........................................................................................................

dated ..................................... a certified copy of which may be attached to this tender.

“competitor” shall include any individual or organization, other than the bidder, whether

or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

iii. Municipality where business is situated

...........................................................................................................

iv. Municipal account number for rates ............................................................

v. Municipal account number for water and electricity ........................................

vi. Names of all directors, their ID numbers and municipal account number.

1. ..........................................................................................................

2. ..........................................................................................................

3. .........................................................................................................

4. .........................................................................................................

5. .........................................................................................................

6. .........................................................................................................

7. .........................................................................................................

CLOTHING 100% SAMPLES WILL BE REQUEST FROM SHORTLISTED SUPPLIERS. ADDITIONAL FAILURE TO QUOTE FOR ALL ITEMS, TO COMPLETE AND SIGN LOCAL CONTENT ANNEXURES, WILL AUTOMATICALLY DISQUALIFY THE BID. DEPARTMENT GROUP FORENSIC AND INVESTIGATION SERVICES (GFIS) CONTACT LAWRENCE MJONONDWANE PERSON [email protected] CONTACT 075 454 0932 NUMBER TO BE DEPOSITED INTO QUOTATION BOX, AT SAPPI BUILDING (RECEPTION), 48 AMESHOFF STREET BRAAMFONTEIN, JOHANNESBURG (OPP. FOOD LOVERS & DISCHEM)

Conditions of Quotation, Form A.

Specification, Form B

RFQ Checklist

Form of Quotation and Form of Acceptance, Form C

Statement of Authorization, Form D

MBD 4: Declaration of Interest, Form E

MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices, Form F

MBD 9: Certificate of Independent Bid Determination, Annexure G

Declaration on State of Municipal Account., Form H

Article of Agreement in terms of the Occupational Health and Safety act, 1993, Form I

MD1 6.1: Preference points claim form in terms of the preferential procurement regulations 2022, Form J

MBD 6.2: Declaration Certificate for Local Production and Content with annexures, Form K N.B: TENDERERS ARE REMINDED THAT ALL FORMS ARE TO BE SIGNED OR THE RFQ WILL BE DISQUALIFIED. Quotations will be received on the closing dates and times shown and must be enclosed in separate sealed envelopes, bearing the applicable quotation description and reference number as well as the closing time and due date, and must be addressed to the GROUP HEAD: STRATEGIC SUPPLY CHAIN MANAGEMENT, 15TH FLOOR METRO CENTRE, 158 CIVIC BOULEVARD STREET, BRAAMFONTEIN, and placed in the quotation box indicated above. Quotations will be opened at the latter address at the time indicated. SUPPLIER NAME: _________________________________________________________ Initials CONTACT NUMBER: _________________________________________________________ CONTACT PERSON: _________________________________________________________ EMAIL ADDRESS: ________________________________________________________ SARS PIN CODE: ______________________________________________________ CENTRAL SUPPLIER DATABASE NUMBER: _____________________________________ COJ DATABASE NUMBER _____________________________________ BRIEFING SESSION DETAILS: N/A NB: IT IS OF UTMOST IMPORTANCE THAT THE TIME SET FOR THE OFFICIAL SITE INSPECTION IS STRICTLY ADHERED TO AS NO LATE ARRIVALS WILL BE ALLOWED Initials threshold CLOTHING 100% South African Bureau of Standards (SABS) approved technical specification number SATS 1286:2011 must be used to calculate local content. The following formula to calculate local content must be disclosed in the bid documentation: The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the SABS approved technical specification number SATS 1286: 2011 as follows: LC = 1 - ( )

• 100 Where: x imported content y bid price excluding value added tax (VAT) Initials Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by South African Reserve Bank (SARB) on the date of advertisement of the bid. 1.1. A bid will be disqualified if – (a) This Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not submitted as part of the bid documentation. N.B Bidders that fails to comply with requirements for local content will be disqualified and not considered for Price and BBBEE Evaluation. 1,2 OFFICE USE ONLY: PRICE/S TO BE VAT EXCLUSIVE RFQ’S above R30 000,00 to a maximum of R750 000,00 VAT Inclusive will be evaluated on the basis of the 80:20-point system as stipulated in the Preferential Procurement Policy Framework Act (Act No. ), Preferential Procurement Regulations, 2022 and SCM practice note: 02/2023 and 01/2024 Points will be allocated as follows: Points for price: 80 Preferential Goals (Max of 20): 20 Allocated Points Preferential Goals (80/20 system) Business owned by 51% or more – Black People Business owned by 51% or more Black Youth Enterprise located within the City of Johannesburg 10 Metropolitan Municipality I HEREWITH CONFIRM THAT I HAVE READ AND UNDERSTOOD THE ABOVEMENTIONED CONDITIONS. SIGNATURE__________________________________ NAME________________________________________ Initials CENTRAL SUPPLIER DATABASE The Central Supplier Database maintains a database of organisations, institutions and individuals who can provide goods and services to government. The CSD will serve as the single source of key supplier information for organs of state from 01 April 2016 providing consolidated, accurate, up-to-date, complete and verified supplier information to procuring organs of state. Prospective suppliers interested in pursuing opportunities within the South African government are encouraged to self-register on the Central Supplier Database. This self-registration application represents an expression of interest from the supplier to conduct business with the South African government. Once submitted, your details will be assessed for inclusion on the Central Supplier Database. NB: Suppliers are still required to register on the City of Johannesburg Supplier Database or keep up to date their registration profiles on the City of Johannesburg Supplier Database. Initials RFQ NR: COJ0116-25/26 FORM B SPECIFICATION: TERMS OF REFERENCE FOR SUPPLY AND DELIVERY OF BRANDED MATERIAL FOR THE OFFICE OF GROUP FORENSIC AND INVESTIGATION SERVICES (GFIS) FOR ANTI-CORRUPTION CAMPAIGNS CSD Report, Valid BBBEE Certificate / Affidavit Sworn under oath, Business owned by 51% or more 5 ID copy of Black Youth owner/s of the business and Shareholders GOAL 2: SPECIFIC GOAL Enterprise located within the City of CSD Report 10 Johannesburg Metropolitan and Municipality proof of municipal account DECLARATION WITH REGARD TO COMPANY/FIRM 7.3. Name of company / firm ......................................................................... 7.4. Company registration number: .................................................................. 7.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 7.6. I, the undersigned, who is duly authorised to do so on behalf of the company / firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company / firm for the preference(s) shown and I acknowledge that

The information furnished is true and correct;

The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; Initials

B-BBEE Details: DESIGNATED SECTOR Stipulated

10. Article of Agreement in terms of the Occupational Health and Safety act, 1993, Form I

11. MD1 6.1: Preference points claim form in terms of the preferential procurement regulations 2022,

Article of agreement in terms of the occupational safety act, 1993

AND WHEREAS the Occupational Health and Safety act, 1993 (Act , hereinafter

referred to as the “ACT”), imposes certain powers and duties upon the EMPLOYER.

6. MBD 4: Declaration of Interest, Form E

7. MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices, Form F

8. MBD 9: Certificate of Independent Bid Determination, Annexure G

the Commissioner of Oath / SAPS

4. Declaration on State of Municipal Account (Attached)

5. MBD 4: Declaration of Interest (Attached)

6. MBD 9: Certificate of Independent Bid Determination. (Attached)

MD1 6.1: Preference points claim form in terms of the preferential

7.

procurement regulations 2022, (Attached)

8. MBD 6.2: Local Content for the Designated Sector (Attached)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate

published by South African Reserve Bank (SARB) on the date of advertisement of the bid.

1.1. A bid will be disqualified if –

(a) This Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are

not submitted as part of the bid documentation.

1. Background

Group Forensic and Investigation Services (GFIS) in an anti-corruption Department within the

City of Johannesburg (CoJ) responsible for prevention, detection, investigation and resolutions

alleged transgressions of fraud & corruption, theft of city assets, maladministration, historic

Unauthorised, Irregular, Fruitless and Wasteful (UIFW), breach of security, cybercrime and

problem/bad/hijacked buildings.

Mbd9: certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot

be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management

policy must provide measures for the combating of abuse of the supply chain

management system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or has

committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

arrangements and procedures.

(c) The CONTRACTOR hereby accepts sole liability for such due compliance with the

relevant duties, obligations, prohibitions, arrangements and procedure, if any, imposed

by the ACT and Regulations and the EMPLOYER expressly absolves the EMPLOYER

from itself being obliged to comply with any of the aforesaid duties, obligations,

prohibitions, arrangements and procedure as the case may be.

(d) The CONTRACTOR agrees that any duly authorised officials of the EMPLOYER

shall be entitled, although not obliged, to take such steps as may be necessary to

ensure that the CONTRACTOR has complied with the undertakings as more fully set

out in paragraphs (a) and (b) above, which steps may include, but shall not be

limited to, the right to inspect any appropriate site or premises occupied by the

7.3. Name of company / firm .........................................................................

7.4. Company registration number: ..................................................................

7.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

7.6. I, the undersigned, who is duly authorised to do so on behalf of the company / firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company / firm for the preference(s) shown and I acknowledge that:

a) The information furnished is true and correct;

b) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

Validity of RFQ: 30 days

Office use only:

Price/s to be VAT exclusive

RFQ’S will be evaluated on the basis of the 80:20-point system as stipulated in the Preferential

Procurement Policy Framework Act (Act number ).

Firstly, Service Providers will be evaluated in terms of the stipulated minimum threshold for local

production and content as follows: -

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

6.2. Formulae for disposal or leasing of state assets and income

Generating procurement

6.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Initials

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

7. Points awarded for specific goals

7.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

7.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender will

be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the

applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Means of number of

Number of

Verification points claimed

The specific goals points

Documents (80/20 system)

Allocated points in terms allocated

Required (to be

Of this tender (80/20 system)

Completed by

The tenderer)

Goal 1: designated group

CSD Report,

Valid BBBEE

Business owned by 51% or more – 5 Certificate /

Black People

Affidavit Sworn

under oath,

Initials

ID copy of

owner/s of the

business

and

Shareholders