Request for quotation to edit, review, design layout and print investment brochures for the city of johannesburg

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Returnable Documents: RFQ NR: COJ0114-25/26 PLEASE USE THIS CHECKLIST TO VERIFY WHETHER ALL COMPULSORY DOCUMENTS HAVE BEEN ATTACHED TO YOUR QUOTATION. No Details , Certified Copy of Company Registration Document Rates & Taxes Invoice for Company OR Certified Copy of Lease Agreement, OR Affidavit from the Lessor Certified by the Commissioner of Oath / SAPS Rates and Taxes Invoice for All the Directors of the Company OR Certified, Copy of Lease Agreement OR Affidavit from the Lessor Certified by the Commissioner of Oath / SAPS, Declaration on State of Municipal Account (Attached), MBD 4: Declaration of Interest (Attached) MD1 6.1: Preference points claim form in terms of the preferential, procurement regulations 2022, Form J (Attached), MBD 8: Declaration of Tenderer Past SCM Practices, Form F, MBD 9: Certificate of Independent Bid Determination. (Attached), Conditions of Quotation, Form A, Form of Quotation and Form of Acceptance, Form C, Statement of Authorisation, Form D Article of Agreement in terms of the Occupational Health and Safety Act,, Certified Copy of B-BBEE certificate or Sworn Affidavit., Original Tax Clearance Certificate or SARS One-Time Pin Code Training Suppliers to be accredited with SETA (Certified Copy to be, attached) (IF REQUIRED) Catering Suppliers to submit a Health Certificate (Certified Copy to be, attached) (IF REQUIRED) Construction/Building Maintenance to submit CIDB Registration, (Certified Copy to be attached) (IF REQUIRED), Have all price alterations been signed for?, Has the Quotation been signed? SIGNATURE__________________________________ NAME________________________________________ Initials FORM A CONDITIONS OF QUOTATION: 1 Quotation documents must be completed in black ink. 2 The lowest price or any quotation will not necessarily be accepted, and the City of Johannesburg reserves the right to accept the whole or any portion of a quotation. 3 Quotations are to remain open for acceptance for a period of thirty (30) days effective from the date on which they are lodged and shall be accepted at any time within the said period of thirty (30) days. 4 Tenderers are requested to furnish the full registered name of the tendering company/supplier on the Form of Quotation and Form of Acceptance, Form B. 5 Tenderers are also required to sign each page of the Form of Quotation and Form of Acceptance, Form B, in the space provided at the bottom of each page. 6 In the event of a mistake having been made on the price schedule it shall be crossed out in ink and be accompanied by an initial at each and every price alteration. Corrections in terms of price may not be made by means of a correction fluid such as Tipp- Ex or a similar product. If correction fluid has been used on any specific item price, such item will not be considered. No correction fluid may be used in a Bill of Quantities where prices are calculated to arrive at a total amount. If correction fluid has been used, the quotation as a whole will not be considered. The Municipality will reject the quotation if corrections are not made in accordance with the above., NO PRICE INCREASES WILL BE CONSIDERED. 8 If items are not quoted for, a line must be drawn through the space in pen. 9 All goods or services purchased will be subject to CoJ SCM Policy and Procedures. A copy of said conditions is available on the CoJ website. 10 All purchases will be made through an official purchase order form. Therefore, no goods must be delivered or services rendered before an official purchase order has been forwarded to and accepted by the successful bidder. 11 To participate in the City’s Quotation process for the procurement of goods and/or services, vendors are advised to get accredited and registered on the City’s Supplier Database. Supplier registration forms are available from the Supply Chain Management Unit and on the CoJ website. The City will only deal with the registered and accredited suppliers on its Database. 12 All prices must be quoted in South African currency (SA rand) 13 All prices quoted must be exclusive of Value Added Tax (VAT). Suppliers who are not registered for VAT will be treated as Non - VAT Vendors. 14 All prices submitted must be firm. "Firm" prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise. 15 All prices and details must be legible/readable to ensure the quotation will be considered for adjudication. Initials 16 Prices quoted must be all inclusive of delivery charges and goods must be delivered to the address indicated on the quotation page. 17 The successful company must provide labor for off-loading/delivering. 18 Quantities are given in good faith and without commitment to the City of Johannesburg. The City reserves the right to increase or reduce the quantity to be in line with the set threshold for quotations prescribed in the SCM Policy. 19 The CoJ will conduct business with an entity which complies with the Codes of Good Practice on BBBEE as published from time to time by the Minister of Trade and Industry 20 Quotations must be deposited into the quotation box at the location indicated on the cover page. THE CITY OF JOHANNESBURG DOES NOT TAKE RESPONSABILITY FOR ANY QUOTATIONS DEPOSITED IN THE WRONG BOX. 21 FORWARD EXCHANGE RATE COVER In the event of price/prices being based on the exchange rate, the successful tenderer/s will be required to obtain exchange rate cover in order to protect the Municipality against exchange rate variations. Proof must be provided that forward Exchange Rate cover has been taken out within 14 days after an order has been placed. If proof that cover was taken out within 14 days after the order has been placed, is not submitted to the City of Joburg, with the invoice, the contract price adjustment will not be accepted and the contract may be cancelled. 22 EXECUTION OF ORDERS Tenderers are reminded that orders placed against accepted quotations are to be executed in strict accordance with the accepted specification and within the quoted delivery period. In this regard, the attention of tenderers is drawn in particular to Clause 20 of the Municipality’s General Conditions Applicable to the Consideration of Written Quotations (Supply chain Management Policy), which is available on request and/or also available on the Municipality’s website, www.joburg.org.za, OCCUPATIONAL HEALTH AND SAFETY The successful tenderer will be required to comply with the requirements of the Occupational Health and Safety Act and regulations., COPYRIGHT/PATENT RIGHTS Copyright in any document produced, and the patent rights or ownership in any plant, machinery, thing, system or process designed, by a consultant/trainer in the course of the consultancy service is vested in the Municipality., SUPPLIER REGISTRATION Prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting. The tenderer is required to record the vendor number in the space provided on the cover page of this quotation document. 26 The municipality reserves the right, to cancel and re-issue the quotation. Initials 27 A valid Tax Clearance Certificate or the SARS Pin of the Company should be submitted with this quotation document. In cases where the tenderer has not submitted a Tax Clearance Certificate/SARS Pin, the Municipality reserves the right to at any time after the closure of the tender, but before the award of the tender, request from the tenderer to provide the valid Tax Clearance Certificate or a SARS Pin within seven (07) days from date of notification. Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who/which has failed to submit a Valid Tax Clearance Certificate issued by the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS/SARS pin to enable the City of Johannesburg to verify that the Company is tax compliant. Each party to a consortium/joint venture should submit a separate tax clearance certificate or SARS Pins. 28 Quotations must be enclosed in separate sealed envelopes, bearing the RFQ Number, closing time and due date. 29 PLEASE NOTE THAT NO PRICE CHANGES WILL BE ALLOWED AFTER THE CLOSING DATE AND TIME OF THE QUOTATION. 30 FALSE DECLARATION ON MUNICIPAL BIDDING DOCUMENTS FORM (MBD) MAY LEAD TO AUTOMATIC DISQUALIFICATION. 31 NB! RECOMMENDED BIDDER WILL BE SUBJECTED TO VETTING PROCESS 32 ALL PAGES MUST BE INITIALED 6.1 Detailed project proposal with project plan covering al deliverables 6.2 CV’s and certified proof of qualifications of Key Personnel of the project team. 6.3 Pricing Schedule 6.4 List of contactable references, similar projects of and reference letters for previous similar work undertaken (at least 3) 6.5 Original valid tax clearance certificate 6.6 Valid original/certified copy of BBBEE certificate 6.7 Municipal accounts for the bidder organization and individual directors, or a lease agreement or a letter from the landlord or affidavit. If your municipal account for the bidder’s organization and directors or confirmatory letter from the landlord is in arrears for a period of 90 days, please provide the letter of arrangement with the municipality to pay off the debt. 6.8 MBD 4, 6.1, 8 and 9 Forms (duly signed), SPECIAL CONDITIONS OF THE PROPOSAL 7.1 Service providers shall follow the bid instructions and provide full, accurate and complete information required to evaluate the proposal. The day-to-day management of the service delivery will be based on a Service Level Agreement, and the selected service provider will be expected to gather performance statistics and information in report format at agreed project review meetings, failure to comply can result in the disqualification of the Bid proposal. 7.2 Information: All sources of information to be noted (possibly footnotes at the end of the documents and be readily available on request) 7.3 Time frames: Overall completion by date(s) indicated elsewhere herein. No extension of submission dates will be entered into unless otherwise approved by the Project Manager. 7.4 Presentation: Please allow (1) One quality presentation of the final product at the CoJ Steering Committee or Reference group. 7.5 Signing off: The sign off, of the documents to production can take an excess of plus or minus ten (10) or more times. The service provider needs to bear in mind. The product will be of an exemplary nature. Initials FORM C RFQ NR: ___________________ FORM B: FORM OF QUOTATION AND FORM OF ACCEPTANCE Will the quoted price remain firm for a period of 30 days? (YES/NO) If not: State the validity period _____________________ Is/Are the price/s quoted subject to the 2,5% settlement discount (YES/NO) __________ Is/Are the tender price firm until completion of order/work? (YES/NO) ______________________ If not: (a) Submit the cost factors which will be taken into account in the event of price increase/decrease, as well as the compilation of the tender price/s, i.e. cost price, transport cost, margin of profit, etc (clause of the Specification and Additional Conditions of Tender, Form A, refers) % INDEX FIGURE AND BASE DATE (EG. SEIFSA TABLE E1 JUNE, Material Labour Transport Profit OTHER TOTAL 100 NB. If prices are variable due to fluctuation in the exchange rate, the acceptance of any order will be subject to forward cover taken out by yourselves. SIGNATURE OF TENDERER:............................................ Initials FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd) Group Head: SSCM City of Johannesburg Sir/Mam, I/We the undersigned, having examined the specification, hereby offer to supply and deliver the items in accordance therewith, at the following price: Item Description Duration Unit price Total Price (excl Vat) (excl.vat), Editing, design, layout, printing, and Six (6) digital production (QR Code) of a weeks Trade and Investment Brochure for the Department of Economic Development GRAND TOTAL R (EXCL.VAT) Is the Company VAT Registered? (YES/NO): ________________ VAT Number: _________________________________________ VENDOR NUMBER _______________________________ VENDOR SIGNATURE: ____________________________ DATE: ___________________________________________ Initials FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd) SIGNATURE OF PERSON/S AUTHORISED TO SIGN QUOTATIONS: NAME ID NUMBER CAPACITY SIGNATURE DATED THIS __________ DAY OF ______________________2026. REGISTERED NAME OF TENDERING COMPANY/SUPPLIER: - (IN BLOCK LETTERS) .________________________________________________________________________ COMPANY REGISTRATION NUMBER: ________________________________________ ADDRESS: ___________________________________________ _____________________________________________________ _____________________________________________________ TELEPHONE NUMBER: _________________________________ FAX NUMBER: ________________________________________ AS WITNESSES: 1__________________________________ ____________________________________ (NAME & SURNAME IN BLOCK LETTERS) 2__________________________________ ____________________________________ (NAME & SURNAME IN BLOCK LETTERS) Initials FORM D STATEMENT OF AUTHORISATION IF THE TENDERER IS A COMPANY OR FIRM, STATE ON WHAT AUTHORITY THE UNDERSIGNED HAS THE AUTHORIZATION TO SIGN THE TENDER DOCUMENTS, FOR EXAMPLE: COMPANY’S RESOLUTION OR PROCURATION OR STATUTES OF PARTNERSHIP, ETC. I/We the undersigned is/are authorized to enter into this contract on behalf of ......................................................................................................................................................... ......................................................................................................................................................... ........................................................................................................................................... ... .......... by authority of ........................................................................................................ dated ..................................... a certified copy of which may be attached to this tender.

Company must be registered and provide certified registration documents; must not be in service of the state or have conflicts of interest; must have no history of supply chain abuse, fraud, or contract termination; municipal accounts must not be in arrears for over 90 days; must have valid tax clearance; must submit B-BBEE certificate; must demonstrate experience in similar work (preferably 5+ years); key personnel should have economics or research background; must comply with occupational health and safety regulations.

Editing, design, layout and repackaging of the Department of Economic Development investment

brochure as follows:

• Create a QR code of the brochure
• Print the QR code on a A4 page
• Print 100 copies of 24-26 pages
• Must have QR code at the back of cover

2. Deliverables

The appointed service provider to deliver the following:

2.1 Verify, update, and review, the provided document.

2.2 Update tables, graphs, pictures and narratives

2.3 Edit, redesign and repackage the layout of documents with content from source

document provided by the Department of Economic Development.

2.4 Produce the edited and redesigned documents professionally

2.5 Edit a maximum of 24-26 pages of provided material to a similar design, look and feel

2.6 Produce Hundred (100) hard printed copies of each publication on high resolution and

gloss finish.

2.7 Provide the electronic versions with all the final edited, designed, and laid out

publications with updated tables, graphs, pictures and narratives produced to the

Department of Economic Development.

2.8 Create a QR code of the Brochure

2.9 Include QR code at the back cover to allow online access to the brochure

2.10 Print 100 copies of 24-26 pages

• 24-26 pages text
• Plus 4 pages cover
• Texture- 148g matt
• Cover 300g gloss
• Full colour throughout
• Description- gloss laminate outside cover, and perfect bound
• Size- A4
• 297x 210 mm

2.11 All documents must comply with the City’s corporate identity.

2.12 All deliverables to be completed within a three-months’ timeframe.

2.13 Edit the existing brochure to align with the City’s guidelines.

3. Mandatories

Prospective service provider(s) must have:

• The necessary skills, experience and capacity to perform the required work.
• Sufficient economic and financial interpretation and writing style.
• Familiarity of writing economic commentary, opinions and trends.
• Possess applicable technology to be used to create high resolution graphs, pie and flow

charts.

3.1 All prospective bidders are therefore requested to submit details of previous similar work

undertaken and a company profile.

Initials

3.2 The proposal should include the proposed approach to editing, layout and production of

the documents with timelines and completion dates. All these must comply with the City of

Johannesburg-related policies

4. Key personel

The potential service provider must provide Curriculum Vitae’s (CVs) of key personnel together

with certified proof of qualifications.

3.2 The proposal should include the proposed approach to editing, layout and production of

the documents with timelines and completion dates. All these must comply with the City of

background (10).

4. Implementati Demonstrate proposed approaches to review, (10)

on Plan edit, layout and production of the documents with

times lines and completion dates. (10 points)

(c) Phase three

RFQs above R 30 000.00 to a maximum of R750 000 VAT Inclusive will be evaluated on the basis

of the 80:20-point system as stipulated in the Preferential Procurement Policy Framework Act (Act

No. ), Preferential Procurement Regulations, 2022 and SCM practice note: 1/2023.

Prospective service provider(s) must have:

• The necessary skills, experience and capacity to perform the required work.
• Sufficient economic and financial interpretation and writing style.
• Familiarity of writing economic commentary, opinions and trends.
• Possess applicable technology to be used to create high resolution graphs, pie and flow

charts.

3.1 All prospective bidders are therefore requested to submit details of previous similar work

undertaken and a company profile.

The potential service provider must provide Curriculum Vitae’s (CVs) of key personnel together

with certified proof of qualifications.

5.EVALUATION Criteria

3. Experience Company’s experience in providing similar work: (20)

1. 5+ years’ experience. (7 points)

2. 5 years’ experience. (5 points)

3. Less than 5 years’ experience. (3 points)

6. Returnable documents

6.1 Detailed project proposal with project plan covering al deliverables

6.2 CV’s and certified proof of qualifications of Key Personnel of the project team.

6.3 Pricing Schedule

6.4 List of contactable references, similar projects of and reference letters for previous similar

work undertaken (at least 3)

6.5 Original valid tax clearance certificate

6.6 Valid original/certified copy of BBBEE certificate

6.7 Municipal accounts for the bidder organization and individual directors, or a lease

agreement or a letter from the landlord or affidavit. If your municipal account for the bidder’s

organization and directors or confirmatory letter from the landlord is in arrears for a period of 90

days, please provide the letter of arrangement with the municipality to pay off the debt.

6.8 MBD 4, 6.1, 8 and 9 Forms (duly signed)

“competitor” shall include any individual or organization, other than the bidder, whether

or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

i.Name of bidder ..........................................................................................

ii. Registration Number ...................................................................................

iii. Municipality where business is situated

...........................................................................................................

iv. Municipal account number for rates ............................................................

v. Municipal account number for water and electricity ........................................

vi. Names of all directors, their ID numbers and municipal account number.

1. ..........................................................................................................

2. ..........................................................................................................

3. .........................................................................................................

4. .........................................................................................................

5. .........................................................................................................

6. .........................................................................................................

7. .........................................................................................................

Business owned by 51% or more CSD report, Valid 05 WOMEN BBBEE Certificate/ affidavit Sworn under oath, ID copy of owner/s of the business AND Shareholder’s GOAL 2: SPECIFIC GOAL Enterprise located within the City of CSD report and 10 Johannesburg Metropolitan proof of municipal Municipality account DECLARATION WITH REGARD TO COMPANY/FIRM 7.3. Name of company / firm ......................................................................... 7.4. Company registration number: .................................................................. 7.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] Initials

Points Allocation: 3 points

B-BBEE Details: SAPS

4. Declaration on State of Municipal Account (Attached)

5. MBD 4: Declaration of Interest (Attached)

MD1 6.1: Preference points claim form in terms of the preferential

6.

procurement regulations 2022, Form J (Attached)

7. MBD 8: Declaration of Tenderer Past SCM Practices, Form F

8. MBD 9: Certificate of Independent Bid Determination. (Attached)

9. Conditions of Quotation, Form A

10. Form of Quotation and Form of Acceptance, Form C

11. Statement of Authorisation, Form D

Article of Agreement in terms of the Occupational Health and Safety Act,

12.

Form I

13. Certified Copy of B-BBEE certificate or Sworn Affidavit.

14. Original Tax Clearance Certificate or SARS One-Time Pin Code

Training Suppliers to be accredited with SETA (Certified Copy to be

15.

attached) (IF REQUIRED)

Catering Suppliers to submit a Health Certificate (Certified Copy to be

16.

attached) (IF REQUIRED)

Construction/Building Maintenance to submit CIDB Registration

17.

(Certified Copy to be attached) (IF REQUIRED)

18. Have all price alterations been signed for?

19. Has the Quotation been signed?

Signature__________________________________

Name________________________________________

Initials

Form a

Conditions of quotation:

1 Quotation documents must be completed in black ink.

2 The lowest price or any quotation will not necessarily be accepted, and the City of

Johannesburg reserves the right to accept the whole or any portion of a quotation.

3 Quotations are to remain open for acceptance for a period of thirty (30) days effective

from the date on which they are lodged and shall be accepted at any time within the said

period of thirty (30) days.

4 Tenderers are requested to furnish the full registered name of the tendering

company/supplier on the Form of

10. Article of Agreement in terms of the Occupational Health and Safety act, 1993, Form I

11. MD1 6.1: Preference points claim form in terms of the preferential procurement

regulations 2022, Form J

N.B: Tenderers are reminded that all forms are to be signed or the

Article of agreement in terms of the occupational safety act, 1993

AND WHEREAS the Occupational Health and Safety act, 1993 (Act , hereinafter

referred to as the “ACT”), imposes certain powers and duties upon the EMPLOYER.

6. MBD 4: Declaration of Interest, Form E

7. MBD 8: Declaration of Tenderer’s past Supply Chain Management Practices, Form F

8. MBD 9: Certificate of Independent Bid Determination, Annexure G

4. Declaration on State of Municipal Account (Attached)

5. MBD 4: Declaration of Interest (Attached)

MD1 6.1: Preference points claim form in terms of the preferential

6.

procurement regulations 2022, Form J (Attached)

7. MBD 8: Declaration of Tenderer Past SCM Practices, Form F

8. MBD 9: Certificate of Independent Bid Determination. (Attached)

Mbd9: certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot

be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management

policy must provide measures for the combating of abuse of the supply chain

management system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or has

committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

arrangements and procedures.

(c) The CONTRACTOR hereby accepts sole liability for such due compliance with the

relevant duties, obligations, prohibitions, arrangements and procedure, if any, imposed

by the ACT and Regulations and the EMPLOYER expressly absolves the EMPLOYER

from itself being obliged to comply with any of the aforesaid duties, obligations,

prohibitions, arrangements and procedure as the case may be.

(d) The CONTRACTOR agrees that any duly authorised officials of the EMPLOYER

shall be entitled, although not obliged, to take such steps as may be necessary to

ensure that the CONTRACTOR has complied with the undertakings as more fully set

out in paragraphs (a) and (b) above, which steps may include, but shall not be

limited to, the right to inspect any appropriate site or premises occupied by the

7.3. Name of company / firm .........................................................................

7.4. Company registration number: ..................................................................

7.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

Validity of RFQ: 30 days

Office use only:

Price/s to be VAT exclusive

RFQ’S above R30 000,00 to a maximum of R750 000,00 VAT Inclusive will be

evaluated on the basis of the 80:20-point system as stipulated in the Preferential

Procurement Policy Framework Act (Act No. ), Preferential Procurement

Regulations, 2022 and SCM practice note: 02/2023 and 01/2024

Points will be allocated as follows:

Points for price: 80

Preferential Goals (Max of 20): 20

Allocated Points

Preferential Goals

(80/20 system)

Business owned by 51% or

more BLACK PEOPLE

Business owned by 51% or

more WOMEN

Enterprise located within the

City of Johannesburg 10

Metropolitan Municipality

Initials

I herewith confirm that i have read and understood the abovementioned

Conditions.

Signature__________________________________

Name________________________________________

Initials

Central supplier database

The Central Supplier Database maintains a database of organisations, institutions and individuals

who can provide goods and services to government. The CSD will serve as the single source of

key supplier information for organs of state from 01 April 2016 providing consolidated, accurate,

up-to-date, complete and verified supplier information to procuring organs of state.

Prospective suppliers interested in pursuing opportunities within the South African government are

encouraged to self-register on the Central Supplier Database. This self-registration application

represents an expression of interest from the supplier to conduct business with the South African

government. Once submitted, your details will be assessed for inclusion on the Central Supplier

Database.

NB: Suppliers are still required to register on the City of Johannesburg Supplier

Database or keep up- to- date their registration profiles on the City of Johannesburg

Supplier Database.

Initials

Form b

RFQ nr: COJ0114-25/26

Description: request for quotation to edit, review, design layout

And print investment brochures for the city of johannesburg

The bid evaluation will be conducted in three phases as detailed below.

(a)Phase one

Compliance with the conditions as outlined in the RFQ document, submission of the required

returnable documents, full and proper completion of the RFQ document in line with the Terms of

Reference.

(b) Phase two

The proposals will be evaluated in terms of the functional evaluation table below. The minimum

qualifying threshold of 60 points is applicable.

Criteria Guidance for criteria Weightin

g

1. Production Provide a sample of a brochure of demonstrating (40)

and the ability to produce a state-of-the-art packaging,

packaging design and layout:

1. High level packaging that is benchmarked

against current industry standards. (20

points)

2. A sound understanding of editing and

layout design. (15 points)

3. A functional QR code of previous work

done. (5 points)

2. Design and Demonstrate the ability to amend/update (30)

Layout documents, graphs, pictures, illustrations, etc.

3. Experience Company’s experience in providing similar work: (20)

1. 5+ years’ experience. (7 points)

2. 5 years’ experience. (5 points)

3. Less than 5 years’ experience. (3 points)

4. A professional with economics or research

background (10).

4. Implementati Demonstrate proposed approaches to review, (10)

on Plan edit, layout and production of the documents with

times lines and completion dates. (10 points)

(c) Phase three

RFQs above R 30 000.00 to a maximum of R750 000 VAT Inclusive will be evaluated on the basis

of the 80:20-point system as stipulated in the Preferential Procurement Policy Framework Act (Act

No. ), Preferential Procurement Regulations, 2022 and SCM practice note: 1/2023.

Initials

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Initials

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

6.2. Formulae for disposal or leasing of state assets and income

Generating procurement

6.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

7. Points awarded for specific goals

7.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the

tender. For the purposes of this tender the tenderer will be allocated points based on

the goals stated in table 1 below as may be supported by proof/ documentation stated

in the conditions of this tender:

7.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both

the 90/10 and 80/20 preference point system.

Initials

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Means of number of number of

Verification points points claimed

The specific goals

Documents allocated (80/20 system)

Allocated points in terms

Required (80/20 (to be

Of this tender

System) completed by

The tenderer)

Goal 1: designated group

Business owned by 51% or more CSD report, Valid 05

BLACK PEOPLE BBBEE Certificate/

affidavit Sworn

under oath, ID

copy of owner/s of

the business AND

Shareholder’s