5-Year supply and delivery of open gear lubricant grease to eskom’s lethabo power station (as-required basis)

This tender requires compliance with local production and content requirements for designated sectors. Bidders must declare local content using SABS SATS 1286:2011 standards. The scope involves the supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station over a 5-year period on an as-and-when-required basis.

Required returnable documents: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule), Annex D (Imported Content Declaration: Supporting Schedule), Annex E (Local Content Declaration: Supporting Schedule). Bids may be disqualified if these are not submitted by the deadline. Declarations D and E must be retained for verification for at least 5 years.

Only locally produced/manufactured goods considered; must meet minimum local content thresholds for designated sectors; bidder cannot subcontract below minimum local content threshold; chief financial officer or legally responsible person must sign declaration; imported content must be declared with proof of SARB exchange rates.

Local Content Compliance: Must meet stipulated minimum threshold for local production and content as per dtic and SABS SATS 1286:2011. Local content percentage (LC) must be calculated using the formula: LC = [1 - (imported content in ZAR / bid price in ZAR excluding VAT)]

• 100. Exchange rates must be SARB-published rates at 12:00 on the bid advertisement date. Proof of SARB rates must be submitted. Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration. Non-compliance or incorrect data may result in remedies under PPPFA Regulations 9.1.

This document outlines Contract Price Adjustment (CPA) requirements for foreign goods and services in Eskom tenders. It specifies conditions for CPA application, pricing adjustments, payment methods for foreign currency, and required documentation for proof of importation and compliance.

Tenderers must be direct importers if pricing in foreign currency or linking to exchange rates. They must have the capability to provide proof of importation and comply with SARB regulations if using Payment Method 1B. Tenderers importing goods into stock for multiple customers must quote in South African Rand. Eligibility also depends on adherence to CPA guidelines and providing all required documentation with the tender submission.

Contract Price Adjustment (CPA) applies to contracts longer than 12 months. For contracts ≤12 months, fixed pricing is required. For contracts >12 months, CPA applies from year 2 onwards. CPA must align with Eskom’s proposed breakdown or an alternative acceptable to Eskom. A minimum of 15% of the total agreement value must remain fixed when CPA is applied. Each CPA formula must sum to 100%. Only official published indices may be used; no in-house indices are permitted. Separate CPA formulae are required for local and foreign components. Rate of Exchange adjustments are not permitted in any CPA formula.

For foreign goods/services, pricing may be in foreign currency if approved by Eskom prior to tender close. Direct importers must provide proof of importation. Payment methods for foreign currency include: (1A) Direct foreign bank account payment, (1B) SARB-approved CFC account in South Africa, (2) ZAR payment at Eskom’s spot rate, or (3) Fixed ZAR with agreed exchange rates. Required documents for payment include commercial invoices, SAD 500, Bill of Entry, customs release, and transport documents. Exchange rates must be sourced from the South African Reserve Bank at 12H00 on the tender advertisement date. Proof of SARB rates must be submitted. For service-related payments, SARB approval is required for foreign currency invoicing.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a 5-year period on an 'as and when required' basis. Scope includes providing lubricant data packs (technical data sheets, preservation procedures, additive packages), proof of experience, and storage facility details or manufacturer agreements.

Closing date and time: 07 July 2026 at 10h00. Non-compulsory clarification meeting: 22 June 2026 at 09h00 via Microsoft Teams (Meeting ID: 315 665 382 335 77, Passcode: uB9hZ9pi). Tender validity period: 120 days from closing date. Clarification queries deadline: 5 working days before tender submission deadline (26 June 2026).

Eskom Representative: Mkateko Maluleke, Tel: 016 457 5023, Email: [email protected]. Submission address: Eskom E-Tendering site (Eskom Tender Bulletin). Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tender electronically via Eskom E-Tendering site by the closing date and time (07 July 2026 at 10h00). No hard copies or zip files accepted. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Late submissions will not be accepted. If resubmitting, only the latest version is valid. Ensure submission status is marked as 'complete'. Suppliers are responsible for ensuring timely submission. Reverse e-auction applies: no prices may be submitted initially. Successful bidders (after basic compliance/functionality evaluation) will be invited to a live auction event.

Tenderers must meet all eligibility criteria or face disqualification. Key criteria include: not being on any international sanctions list; not submitting more than one tender; joint ventures must have joint and several liability; no conflicts of interest; not being restricted by National Treasury, Eskom's Tender Defaulter list, or Eskom itself; not subcontracting 100% of the Scope of Work; and having valid Central Supplier Database (CSD) registration. Tenderers must also not have the nationality of a country on international sanctions lists.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for 5 years on an 'as and when required' basis. Mandatory technical requirements: 1) Lubricant data pack: technical data sheet, preservation procedure (per manufacturer’s recommendation), additive package. 2) Proof of 3 years verifiable experience (within last 5 years) in supplying greases/oils/fluids. Provide 3 references in tabular format (company name, contract designation, start/end date, reference person contact). 3) Indoor storage facility: details of available facility to store consignment stock OR agreement with manufacturer for storage. Must align with preservation procedures. Access must be granted to evaluation team for inspection. Quality standards: ISO 9001 certification or OEM letter/license for specialized products. Evidence of QMS in operation required (see quality management section).

Experience and qualifications: 1) Proof of 3 years verifiable experience (within last 5 years) in supplying greases, oils, and fluids. Provide 3 references in tabular format (company name, contract designation, start/end date, reference person contact). Scoring: 0 (none), 2 (<3 years), 4 (3 years), 5 (>3 years). 2) Indoor storage facility: details of available facility to store consignment stock OR agreement with manufacturer. Must align with preservation procedures. Access must be granted to evaluation team for inspection. Scoring: 0 (none), 5 (compliant). 3) Valid ISO 9001 certificate or OEM letter/license for specialized products. 4) Evidence of QMS in operation (see quality management section).

Quality requirements: 1) Valid ISO 9001 certificate or OEM letter/license for specialized products. 2) Evidence of QMS in operation: a) Organizational chart and responsibility matrix (Clause 5.3 ISO 9001:2015). b) Control of externally provided processes/products/services (Clause 8.4 ISO 9001:2015). c) Latest internal management system audit report with nonconformity/corrective action reports (Clause 9.2 ISO 9001:2015). d) Verifiable customer satisfaction survey records. 3) Draft Contract Quality Plan (ISO 10005) specific to scope. 4) Quality Control Plan/Checklist/ITP (ISO 10005) for scope of work. 5) Quality Risk Register: list risks, mitigation actions. 6) Proof of successful execution of similar projects in industrial environments (≤2 years old). 7) Documented control of nonconforming outputs and customer complaint handling.

Pricing schedule: submit completed pricing schedule in PDF and Excel format (if not already in NEC or other contract). For e-tendering, pricing schedule must be in both formats. Upload size: max 500MB per document, total submission max 4GB. Local procurement content: separate local and imported components in price schedule. Eskom target: 100% local content. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO). Proof: subcontract agreement or letter of intent.

Payment terms: contracts ≤ R50M (incl. VAT): payment within 30 days of undisputed invoice. Contracts > R50M: payment within 60 days. Pricing: inclusive of VAT, no contingencies in BOQ/activity schedules. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Price evaluation: corrected for arithmetical errors, adjusted for acceptable variations, NPV comparison. Performance bond: required if supplier is not financially sound. Select minimum 2 Eskom-approved financial institutions (Absa, DBSA, FirstRand, IDC, Investec, Land Bank, Nedbank, Standard Bank). Pricing schedule: submit in PDF and Excel format. Reverse e-auction: no initial prices submitted; live auction for qualifying bidders.

Mandatory contractual requirements: CSD registration (CSD number/report). Additional requirements: SHEQ compliance, financial viability (annual financial statements: background, director’s report, auditor’s report, financial position, comprehensive income, equity changes, cash flows, notes). Tax compliance: certified tax clearance certificate required for local tenderers (unless SARS e-filing PIN provided) and foreign tenderers with SA footprint. Foreign suppliers with no SA footprint: complete SBD1 (no tax proof required). Employment Equity Act: proof of compliance (EE report submission to Dept of Labour) for designated employers (SA tenderers only). CIDB: not applicable for this tender. B-BBEE: valid certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤ R10M revenue or QSEs ≤ R50M revenue if ≥51% Black-owned). Required documents for preference points: B-BBEE certificate/affidavit, proof of ownership/shareholding (CIPC), certified ID copies of shareholders. SDL&I: submit improvement/retention plan within 30 days of contract award. Local procurement content: 100% target. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO). Proof: subcontract agreement or letter of intent. Potential subcontracted scope: transportation of mechanical seals to site.

Safety requirements: 1) Company must be registered with COID and have a letter of good standing prior to work commencement. 2) Submit signed Acknowledgement of Eskom’s SHE rules and requirements (Annexure B). 3) National driver’s license (for drivers). 4) Valid Letter of Good Standing (COIDA or equivalent). 5) OHS Act 37(2) agreement to be signed with contract. 6) Subcontractor management: formal letter confirming delivery company complies with Eskom and legal requirements. Subcontractors must have: national driver’s license, OHS Act 37(2) agreement (signed by CE/MD), valid letter of good standing. 7) Contractor safety file: to be evaluated and approved by Eskom post-award. 8) Contractor safety plans: signed and approved by responsible managers and safety practitioners; must be implemented during execution. Compliance with Occupational Health and Safety Act of 1993 required.

Environmental requirements: 1) Contractor must be familiarized with Lethabo waste management procedure. 2) Contractor must be familiarized with Eskom’s Environmental Statement of Commitment. 3) Report all incidents or risks on-site to Eskom Project Leader, who will inform the environmental department. 4) No work to be conducted on-site without compliance.

Contract terms: NEC3 Supply Contract with options X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X13 (performance bond, if required), X17 (low performance damages), Z (additional conditions). Performance bond required if financial analysis recommends it. Contract duration: 5 years. Payment terms: ≤ R50M: 30 days; > R50M: 60 days. SDL&I obligations: 1% penalty for non-compliance; 1% of each invoice retained as security until obligations met. Quarterly SDL&I reports required. B-BBEE improvement plan: submit within 30 days of contract award. Local procurement content target: 100%. Subcontracting: 5% to Black-owned companies (EME/QSE, ≥51% BO).

Evaluation uses 80/20 system: 80 points for price, 20 points for specific goals (PPPFA). Functionality threshold: 70% minimum. Technical criteria (100 points): 1) Lubricant data pack (50 points). 2) 3 years verifiable experience (25 points). 3) Storage facility details (25 points). Price evaluation: inclusive of VAT, corrected for errors, NPV comparison. Specific goals: B-BBEE status points (see table). Reverse e-auction applies.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis. Tenderers must familiarise themselves with the scope, deliverables, and any additional requirements outlined in the Invitation to Tender documents and Tender Data.

Closing date and time: 07 July 2026 at 10:00 SAST. Compulsory site visit and/or clarification meeting details are stated in the Tender Data. Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda or changes to the closing date and time.

All communications must be directed to the Eskom Representative only, in writing. Contact details are specified in the Tender Data. For e-tendering, use the Eskom Tender Bulletin site on the Eskom E-tendering page.

Submit the complete original tender and one (1) complete hard copy in paper form by the closing date and time. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page. Ensure all documents (PDF/Excel) are accessible, uncorrupted, and readable. Tenders must be in English. Mark packages as "ORIGINAL", "COPY", or "ELECTRONIC COPY" and include the Eskom address, tender number, tenderer's name, physical address, email, and contact telephone number. Seal packages in an outer envelope marked "Confidential". Sign the original tender. Do not use pencil or correction fluid. Late tenders will not be accepted. Eskom employees cannot submit tenders on behalf of tenderers. Proof of posting or courier delivery does not equate to proof of delivery.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis. Tenderers must comply with Eskom’s standardised specifications and any additional requirements in the Tender Data. Details of the scope, deliverables, and standards are provided in the Invitation to Tender documents.

Tenderers must ensure all submitted documents are complete, accurate, and comply with Eskom’s standardised specifications. The Acknowledgement Form must be submitted with the tender, clearly stating if the bid is for the whole or part of the scope. All costs for testing or demonstrating compliance with evaluation criteria are the tenderer’s responsibility.

Prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must be fixed for the contract duration unless otherwise stated. Submit prices in South African Rand, aligned with the exchange rate and base date in the Invitation to Tender. Alternative tenders are only accepted if a main tender is submitted and permitted. Corrections to arithmetical errors may be requested during evaluation, with the tenderer’s concurrence. Omissions or errors in the pricing schedule or bill of quantities will be checked and corrected.

Include all duties, taxes (including VAT), and levies in the rates and prices, based on those applicable 14 days prior to the closing date. Prices must be fixed for the contract duration unless otherwise stated. Submit prices in South African Rand, unless instructed otherwise. Alternative tenders are only accepted if a main tender is submitted and permitted by the Invitation to Tender. Provide performance security details if required, including names of at least two financial institutions. Arithmetical errors may be corrected during evaluation, with the tenderer’s concurrence.

Comply with all relevant legislation, including National Treasury Instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, and OHS Act. Provide proof of SHEQ systems, policies, and capabilities. CIDB registration (if applicable) must be valid at submission or achievable within 21 working days. Submit proof of B-BBEE level (certificate/CSD report) at closing; failure results in disqualification. Sub-contractors’ B-BBEE status must also be provided if applicable. Misrepresentation or falsification of documents will lead to disqualification and potential legal action. Submit the SDL&I Undertaking by contract award. Do not sub-contract 100% of the scope of work.

Comply with the OHS Act and Eskom’s SHEQ requirements. Provide proof of SHEQ systems, policies, and capabilities at submission and contract award. All SHEQ-related costs and personnel must be included in the tender. Failure to meet SHEQ requirements may result in disqualification.

Tender validity period must be extended if requested by Eskom; refusal results in exclusion. Contracts are revised to include addenda, returnables, and negotiated changes. Eskom reserves the right to negotiate with selected tenderers and may cancel the tender at any time before contract conclusion. Eskom is not liable for any losses, claims, or damages arising from tender participation or process amendments. Confidentiality must be maintained for all procurement-related matters. Contracts must be signed by authorised representatives of both parties.

Evaluation is based on the PPPFA 90/10 or 80/20 Preference Point System. Pricing is assessed per Tender Data criteria, including CPA, FOREX, commodity exposure, discounts, and invoicing rates. Functionality (if applicable) requires meeting a minimum threshold. B-BBEE levels are scored per CSD report or certificate. Specific Goals are scored based on documentation; failure results in zero points. Arithmetical errors are checked and corrected with tenderer concurrence. No 'double dipping' of criteria. Reverse e-auction may apply for competitive pricing.

Submit the Declaration of Shareholding or Beneficiaries Form (T2.2a No 8) as part of the tender returnable documents. Complete all fields including company/trust name, registration number, all shareholder names, and share percentages. The authorised representative must sign and date the form. Disclose any Eskom employee connections among shareholders.

Submit the Declaration of Shareholding or Beneficiaries Form (T2.2a No 8) as part of the tender returnable documents (Part T2 - Tender Schedules General). Ensure all shareholder and beneficiary details are fully disclosed, including names, registration numbers, and share percentages. Authorised representatives must sign and date the form.

Suppliers must be legally registered companies or trusts. All shareholders and beneficiaries must be disclosed. Any Eskom employee connections among shareholders must be declared — this does not automatically disqualify but must be disclosed. Full eligibility and evaluation criteria would be found in the complete tender documentation.

Disclose all shareholders and beneficiaries in your organisation. If any shareholder or beneficiary is employed by or is a close family member of an Eskom Holdings employee, provide details of their position or relationship and their interest in your organisation. Close family members include those related by birth, marriage, domestic partnership, adoption, or guardianship.

Preference points system: Either 80/20 or 90/10 will apply, determined by the lowest acceptable tender. Points are awarded for: Price (80 or 90 points) and Specific Goals (20 or 10 points). Total points: 100. Tenderers must submit proof/documentation to claim points for specific goals. Failure to submit proof will result in no points for specific goals. The organ of state may require substantiation of claims at any time.

Preference points claim form (SBD 6.1) must be completed in terms of the Preferential Procurement Regulations 2022. Tenderers must certify that claimed points are accurate and provide documentary proof if required. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions, or criminal prosecution.

• This is an invitation to tender for the supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station.
• The contract period is five (5) years on an 'as and when required' basis.
• Any person (natural or juristic) may submit an offer.
• Eskom requires a tenderer's disclosure declaration to ensure transparency, accountability, impartiality, and ethics.

Bidders must not have any directors, trustees, shareholders, members, partners, or persons with controlling interest employed by the state. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. No collusive bidding practices. No undisclosed relationships with procuring institution officials. Bidders must be independent from competitors in pricing and tender submission.

• The tenderer must complete the SBD 4 (Tenderer’s Disclosure) form.
• The tenderer must declare any state employment of its directors, trustees, shareholders, members, partners, or persons with a controlling interest.
• The tenderer must declare any relationship with persons employed by Eskom.
• The tenderer must declare any interest in other related enterprises bidding for this contract.
• The tenderer must certify that the bid is independent and not the result of collusive arrangements with competitors.
• The tenderer must certify no prior improper consultations with Eskom officials regarding the procurement.
• False declarations may lead to disqualification, reporting to the Competition Commission or NPA, and potential restriction from public sector business for up to ten years.

This document is the Eskom Supplier Integrity Pact (Revision 2, Document Identifier: 240-113650212). It applies to Eskom Holdings SOC Ltd and all existing/potential suppliers. The Pact prescribes ethical behavior standards and supplements Eskom's Commercial and Ethics policies. Suppliers must read, sign and submit the Integrity Declaration Form when participating in any Eskom procurement process. The document defines key terms including Conflict of Interest, Director, Employee, Eskom Registered Vendor, and Supplier. Abbreviations include DOI (Declaration of Interest), ETC (EXCO Tender Committee), NDA (Non-disclosure Agreement), RFP (Request for Proposal), and RFQ (Request for Quotation).

No specific tender dates found in this document. The document is the Eskom Supplier Integrity Pact (Revision 2, Document Identifier: 240-113650212, Next Review Date: June 2028).

Note: Closing date and briefing dates should be in the main tender document.

Ethics and Reporting Contacts:

• Eskom Ethics Office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22 (confidential reporting)

Note: SCM and technical contacts for this specific tender should be in the main tender document.

Returnable Documents Required:

• Integrity Declaration Form – must be completed, signed and submitted with every Eskom tender/RFQ submission
• Non-Disclosure Agreement (NDA) – required when accessing confidential information
• Declaration of Fair Tendering Practices – incorporated into the Integrity Declaration Form

Submission Requirements:

• Read and understand the Eskom Supplier Integrity Pact before submitting
• Disclose any interests with Eskom employees/directors (financial, personal, private) that could affect tender decisions
• Report any changes in ownership/membership/directors/partners/shareholders if they become Eskom employees/directors

Disqualification Risks:

• Submitting false certifications or forged documents
• Misrepresenting information to influence the tendering process
• Entering dishonest/illegal agreements with other tenderers (collusion, bid rigging)
• Contravention of Integrity Pact provisions

Note: This document is the Eskom Supplier Integrity Pact – actual submission instructions should be in the main tender document.

Required Returnable Documents:

• Integrity Declaration Form – mandatory for all Eskom tender/RFQ participation
• Non-Disclosure Agreement (NDA) – required when accessing confidential information
• Declaration of Fair Tendering Practices – incorporated into Integrity Declaration Form

Suppliers must complete, sign and submit these documents whenever participating in Eskom procurement processes.

The pact applies to all existing and potential suppliers (natural or juristic persons) registered or seeking registration on Eskom's Vendor Database. Eligibility to bid is contingent upon acceptance of this pact's terms. Suppliers must not be in a conflict of interest situation with Eskom employees/directors involved in the tender evaluation process.

This document (Eskom Supplier Integrity Pact) does not contain technical specifications. It is an ethics/compliance document applicable to all Eskom suppliers.

Note: Technical specifications for Open Gear Lubricant Grease should be in the main tender document.

No specific financial requirements found in this document.

Note: Pricing format, bonds, guarantees, and payment terms should be in the main tender document.

Required Compliance Documents and Declarations:

• Integrity Declaration Form – mandatory for all Eskom procurement participation
• Non-Disclosure Agreement (NDA) – required when accessing confidential information
• Declaration of Interest (DOI) – suppliers must disclose any relationship with Eskom employees/directors

Key Compliance Rules:

• Maintain impeachable standard of integrity – prevent dishonest, unfair, fraudulent, corrupt, and illegal practices
• Familiarise with Eskom policies/procedures including Standard Conditions of Tender
• Do not misrepresent information or submit false/forged documents
• Do not enter anti-competitive agreements (collusion, bid rigging, under-pricing)
• Gift and business courtesy limit: R1,500 maximum value
• No loans or benefits to/from Eskom employees unless offered to general public
• Report unethical behavior via [email protected], [email protected], or 0800 11 27 22

Governing Legislation:

• South African laws and regulations
• Constitutional principles of fairness, transparency, equity, cost-effectiveness, competitiveness
• Employment Equity Act

Consequences of Non-Compliance:

• Supplier Discipline Process
• Suspension from Eskom Vendor Database
• Referral to National Treasury for Restricted Suppliers List
• Civil or criminal proceedings

The Integrity Pact references the Employment Equity Act which promotes workplace equity, equal opportunities, and fair treatment of employees. It protects against unfair treatment and discrimination. Suppliers are encouraged to adopt policies and practices aligning with Eskom's employment equity initiatives and human relations policies to the highest ethical standards.

Governing Law:

• The Eskom Supplier Integrity Pact is governed by and interpreted in accordance with South African laws, regulations and legislation

Enforcement:

• Actions under this Integrity Pact are without prejudice to any other civil or criminal proceedings
• The Pact remains valid until replaced; invalid provisions do not affect remaining provisions

Supplier Discipline:

• Eskom may implement Supplier Discipline Process for contravention
• Process includes investigation and opportunity for supplier representation
• Outcomes may include suspension from Vendor Database, other sanctions, referral to National Treasury

Employee/Director Restrictions:

• Eskom employees/directors prohibited from direct/indirect personal interest in any Eskom contract
• Includes third-party related transactions with indirect link to Eskom contracts

Conflict of Interest Definition:

A conflict of interest arises when personal, financial, or other interests affect or could affect objectivity in performing Eskom duties. This includes situations where an employee/director can make unfair decisions for personal benefit or to benefit related/inter-related persons.

Gift and Business Courtesy Rules:

• Entertainment and gifts must not negatively affect Eskom's image/reputation
• Maximum value: R1,500
• Must not place Eskom employee/director under obligation
• Must not improperly influence the recipient

Supplier Discipline:

• Suppliers may face discipline process for misconduct
• Sanctions may include suspension from Vendor Database
• Names forwarded to National Treasury for Restricted Suppliers List

Employee/Director Prohibitions:

• Cannot have direct/indirect personal interest in Eskom contracts
• Cannot accept money, gifts, or benefits from tenderers during evaluation/negotiation
• Cannot offer/accept loans from suppliers unless offered to general public

The Integrity Pact does not specify evaluation criteria for tender adjudication. It establishes that Eskom will treat all tenderers according to constitutional principles of fairness, transparency, equity, cost-effectiveness, and competitiveness. Eskom employees involved in evaluation/negotiation must complete additional Declaration of Interest and NDA, and will be excluded from processes where conflicts exist.

Reverse e-Auction is an electronic evaluation of Price and Preference points as outlined in the PPPFA, aiming to achieve the most competitive and market-related prices for clearly specified items.

Mandatory returnable document:

• A fully completed reverse e-auction training acknowledgment form (Annexure no_____) must be submitted before login details/invitation are provided.
• Failure to submit this form within the prescribed period will render your bid non-responsive and disqualify you from the reverse e-auction.

Evaluation process:

• Bidders must first achieve the minimum qualifying score for functionality to be eligible.
• Eligible bids will be evaluated further on Price and Preference points (80/20 or 90/10) using a reverse e-auction.
• Eskom will provide login details for the reverse e-auction to eligible bidders.

Reverse e-Auction process:

• It is an electronic evaluation of Price and Preference points as per the PPPFA, aiming to achieve competitive, market-related prices for clearly specified items.
• It is not a negotiation tool.
• If a market-related price is not achieved at auction close, Eskom may:
• Negotiate with the highest-ranked supplier, or cancel the tender.
• If unsuccessful, negotiate with the 2nd ranked supplier, or cancel.
• If still unsuccessful, negotiate with the 3rd ranked supplier, or cancel.
• If no market-related price is achieved after negotiating with three tenderers, Eskom must cancel the tender.
• Eskom reserves the right to award to a supplier not highest-ranked, only in accordance with Section (2)(1)(f) of the PPPFA.

Returnable Documents: - Complete and sign Annexure B (Supplier Tender Receiving Acknowledgement Form). - Confirm whether tender documentation is correct and complete as per the Invitation to Tender/RFP Content List. - Cataloguing Information: Choose one of the following: (a) Agree to provide cataloguing information as described in the Invitation to Tender, (b) Confirm prior submission of cataloguing information (include previous contract/order number), or (c) Declare inability to provide cataloguing information with reasons. - If acting as a Distributor/Importer/Agent: Confirm whether the OEM can supply cataloguing information and attach a supporting letter from the OEM.

General: Open to all qualified suppliers, including distributors, importers, or agents, provided OEM support is confirmed (if applicable). Legal: Must be a registered entity (country of registration required). Technical: Must meet Eskom's quality and performance standards for Open Gear Lubricant Grease. Administrative: Timely submission of all required forms (e.g., Annexure B) and supporting documents.

Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station. - Contract Period: Five (5) years on an 'as and when required' basis. - Documentation: Must complete Annexure B to acknowledge receipt and completeness of tender documents. - Cataloguing: Must either provide cataloguing information, confirm prior submission, or declare inability with reasons.

Returnable Documents: Bidders must locate the full tender document to identify all required forms and submission instructions. No specific submission method, address, or deadline details are provided in the current content.

Evaluation criteria are not explicitly stated. Typically, bidders should expect requirements such as: valid tax clearance, B-BBEE certification, registration with relevant bodies (e.g., CIDB if applicable), proven experience in similar supplies, financial stability, and technical qualifications for lubricant suppliers.

No technical specifications for the open gear lubricant grease are provided in the current content. The document only contains template metadata (e.g., ITT/RFP template identifiers).

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station on an “as and when required” basis for a five-year period.
• Market context: No current suppliers; open market for potential suppliers.

• Closing date: 2026-07-07 at 10:00.
• SDL&I Implementation Schedule due: 28 days after contract award.
• B-BBEE improvement/retention plan due: within 30 days of signing contract.
• Quarterly SDL&I reports: ongoing, with Eskom review within 30 days of submission.

• Business Unit: Generation Lethabo Power Station.
• No specific contact person, email, phone, or submission address provided in the document.

• Submit SDL&I objectives as required; they become contractual obligations if awarded but are not scored.
• Submit B-BBEE improvement or retention plan within 30 days of contract signing.
• Submit SDL&I Implementation Schedule within 28 days after contract award for monitoring.
• Submit quarterly SDL&I compliance reports using Eskom’s Data Collection Template.
• Provide proof of sub-contract agreement or letter of intent for subcontracting to 51% black-owned EME/QSE entities.
• Ensure all returnable documents (e.g., sworn affidavits) meet validity requirements (complete deponent details, enterprise info, ownership percentages, revenue, B-BBEE status level, empowering supplier status, and proper Commissioner of Oath).

• Proof of sub-contract agreement or letter of intent for subcontracting to 51% black-owned EME/QSE.
• SDL&I Implementation Schedule (due 28 days after award).
• Quarterly SDL&I compliance reports.
• B-BBEE improvement/retention plan (due within 30 days of signing contract).
• For Sworn Affidavits: Ensure validity with:
• Deponent name (as per ID), designation, and enterprise name/address.
• Black ownership, black female ownership, and designated group percentages.
• Total revenue for the year (audited or management accounts) and financial year-end.
• B-BBEE status level and empowering supplier status.
• Same-date signatures from deponent and Commissioner of Oath (not an employee/ex-officio of the enterprise).

• Scoring system: 90/10 or 80/20 (price vs. specific goals).
• Specific goals: Maximum 10/20 points awarded for B-BBEE status level (see table for points per level).
• General requirements: Must be a registered South African entity, comply with legal/regulatory requirements for industrial lubricants, and meet B-BBEE requirements.
• Capacity: Must demonstrate ability to supply Open Gear Lubricant Grease on demand over 5 years, meet SDL&I targets (local procurement, subcontracting, jobs, skills development), and handle financial retention of 1% of invoice values.
• Exclusion: Tenderers failing to provide B-BBEE documentation will not be disqualified but will score 0 for specific goals and only compete on price (90/80 points).

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station on an “as and when required” basis for a five-year period.
• Subcontracting: Potential scope includes transportation of mechanical seals to site.
• Market context: No current suppliers; open market for potential suppliers.

• Potential subcontracting scope: Transportation of mechanical seals to site.
• Subcontracting must target 51% black-owned EME/QSE entities, preferably local to the site.

• Tender response must separate local and imported components as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.

• Pricing: Must separate local and imported components as per the Price Schedule.
• Security: Eskom retains 1% of every invoice (excluding VAT) as security for SDL&I obligations. Retained amounts are released only upon fulfilment of all SDL&I obligations.
• Penalty: 1% of contract value applied for failure to meet SDL&I obligations.

• B-BBEE: Valid certificate or Sworn Affidavit is mandatory for contract award.
• Annual revenue ≤ R10m (EME): Submit Sworn Affidavit.
• Annual revenue ≤ R50m (QSE): Comply with QSE scorecard or submit Sworn Affidavit if ≥51% black-owned.
• Annual revenue > R50m: Submit valid B-BBEE certificate.
• Local procurement: Target is 100% local content (value added in South Africa).
• Subcontracting: Minimum 5% of procurement spend must go to 51% black-owned EME/QSE entities (not subsidiaries or shareholding-linked). Provide proof of sub-contract agreement or letter of intent.
• Job creation: Submit proposals for jobs to be created and retained in South Africa.
• Skills development: Submit proposals for training unemployed candidates in:
• Mechanical fitter (N3/Grade 12 to trade test).
• Quality Controller (N3/Grade 12 to diploma).
• Candidates must be from all provinces, demographically representative, and exclude Eskom employees/registered learners.
• Bidders bear full cost; may seek SETA grants or SARS tax rebates.
• Reporting: Submit quarterly SDL&I compliance reports. Eskom reviews within 30 days and notifies of non-compliance; corrective measures must be implemented before the next reporting period.

• B-BBEE status determines preference points (see table for points per level under 90/10 or 80/20 system).
• Submit valid B-BBEE certificate or Sworn Affidavit (as per revenue thresholds).
• B-BBEE improvement/retention plan required within 30 days of contract signing:
• Level 1: Maintain status.
• Level 2-3: Improve or maintain status.
• Level 4: Achieve Level 3 by end of first year, then improve annually.
• Level 5-8 or non-compliant: Achieve Level 4 by end of first year, then improve at least one level annually thereafter.
• Skills development: Submit proposals for training unemployed candidates in Mechanical fitter and Quality Controller roles (N3/Grade 12 to trade test/diploma). Candidates must be from all provinces and demographically representative. Bidders bear full cost; may seek SETA grants or SARS tax rebates.

• SDL&I objectives become contractual obligations if awarded, though not scored.
• Submit quarterly SDL&I compliance reports using Eskom’s Data Collection Template.
• Eskom reviews reports within 30 days and notifies of non-compliance; corrective measures must be implemented before the next reporting period.
• Submit SDL&I Implementation Schedule within 28 days after award for monitoring.
• Penalty: 1% of contract value for failure to meet SDL&I obligations.
• Eskom retains 1% of every invoice (excluding VAT) as security; released only upon fulfilment of SDL&I obligations.

• SDL&I objectives are not scored but become contractual obligations.
• Failure to meet SDL&I obligations incurs a 1% penalty of the contract value.
• 1% of every invoice (excluding VAT) is retained as security until SDL&I obligations are fulfilled.

• If no B-BBEE documentation is provided: score 0 on specific goals and only compete on price (90/80 points).

Submit the following returnables: signed intention to sub-contract document (if subcontracting), proof of sub-contractor’s designated group status (if applicable), and a current valid tax compliance certificate (if not registered on CSD or SARS E-filing). Complete all applicable sections in Annexure C, including: Eskom vendor registration number (if registered), CSD supplier registration number (if registered), SARS E-filing PIN, and sub-contractor details (if prescribed). Note: CSD registration is mandatory prior to award but not at bid stage.

Evaluation will verify: mandatory registrations (Eskom vendor or CSD registration prior to award, CIPC registration for companies/JV members, VAT registration for companies/JV members, CIDB registration and grading where applicable). Tax compliance will be confirmed via SARS PIN or tax compliance certificate. Sub-contractor compliance includes CSD registration (if applicable), B-BBEE level, and designated group status. All required documents must be submitted by tender closing date or contract award stage.

Mandatory compliance requirements: Registration on National Treasury’s Central Supplier Database (CSD) prior to award (not mandatory at bid stage). Tax compliance: Provide SARS E-filing PIN or a valid tax compliance certificate by contract award stage. For sub-contractors: Confirm CSD registration, B-BBEE level, and designated group status. CIDB registration and grading required where applicable. CIPC registration or disclosure certificate required for companies and JV members. VAT registration required for companies and JV members.

Closing date for submission: 08 November 2024.

Required returnable documents:

• Completed Authorisation Form with the appropriate certificate for the tenderer's legal entity type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust).
• Certified copy of supporting documentation:
• For Companies: Resolution of the board of directors.
• For Close Corporations: Members’ resolution.
• For Joint Ventures: Power of attorney signed by all members + certified copy of the Joint Venture Agreement (must include joint/several liability clause, lead member designation, and work/payment division ratios).
• For Trusts: Resolution of the board of trustees.
• Fully completed and signed table at the end of the Authorisation Form, including: Name of tenderer, full names of authorised signatory, designation/capacity, signature, and date of signature.

Required documents for submission:

• Select and complete the certificate matching your legal entity type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust).
• Attach certified copies of:
• Board resolution (Companies).
• Members’ resolution (Close Corporations).
• Power of attorney (Joint Ventures).
• Trustee resolution (Trusts).
• Complete and sign the authorisation table at the end of the form, including tenderer name, authorised signatory details, designation, signature, and date.

Joint Venture requirements:

• Submit a Joint Venture Agreement that includes:
• Statement of joint and several liability for contract execution.
• Designation of the lead member.
• Ratios for work and payment division among members.
• Power of attorney signed by legally authorised signatories of all Joint Venture members.

• This E-Tendering Training Acknowledgement Form is a mandatory returnable document.
• The form must be fully completed and submitted to Eskom within the prescribed period.
• Failure to fully complete and submit the form will render the tenderer non-responsive and lead to disqualification.
• Required form details: Business name/JV, Contact Person, landline, cellphone, email address, authorized signature, designation, and date.
• The tenderer must acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting and confirm ability to operate the E-Tendering Solution.

• Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1).
• Required details on the form: Business name/JV, Contact Person (name, landline, cellphone), email address, Enquiry number, acknowledgment statement confirming e-Tendering training completion, authorized signature, designation, and date.

• Training Compliance: Must confirm completion of e-tendering training and ability to operate the E-Tendering Solution.
• Form Submission: The mandatory acknowledgment form must be fully completed and submitted.
• Disqualification: Non-compliance with training or form submission requirements will lead to disqualification.

• The E-Tendering Training Acknowledgement Form is a mandatory returnable document.
• The tenderer must acknowledge having undergone self-training through the e-Tendering Noddy Guide, video, or a clarification meeting.
• The tenderer must confirm satisfaction with the training and ability to operate the E-Tendering Solution.
• Failure to fully complete and submit the form within the prescribed period will result in non-responsiveness and disqualification.

• The tenderer must acknowledge having undergone self-training through the e-Tendering Noddy Guide, video, or a clarification meeting.
• The tenderer must confirm satisfaction with the training and ability to operate the E-Tendering Solution.
• Failure to fully complete and submit the E-Tendering Training Acknowledgement Form within the prescribed period will render the tenderer non-responsive and disqualified.

Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five (5) year period on an 'as and when required' basis. This is a standard goods supply tender for lubricant products to be delivered to a power station facility.

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. This bid is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any special conditions of contract. The successful bidder will be required to fill in and sign a written contract form (SBD7). Failure to provide or comply with any of the particulars may render the bid invalid.

Registered suppliers with valid tax compliance status; not in service of the state; must provide proof of authority to sign bid; foreign suppliers must declare RSA residency/tax status; must comply with preferential procurement regulations.

The tender is for the supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five (5) year period on an 'as and when required' basis. No detailed technical specifications are provided in this document.

Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique Personal Identification Number (PIN) issued by SARS to enable the organ of state to verify the taxpayer's profile and tax status. Application for Tax Compliance Status (TCS) PIN may be made via e-filing through the SARS website www.sars.gov.za. Bidders may also submit a printed TCS certificate together with the bid. In bids where consortia, joint ventures, or sub-contractors are involved, each party must submit a separate TCS certificate, PIN, or CSD number. Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

• Closed tenders (not publicly listed) are sent to selected suppliers meeting evaluation criteria.
• Invited suppliers receive a private bid link via email.

• For system difficulties, contact the buyer responsible for the published tender.
• Automated submission confirmation emails are sent from [email protected].

• Submit electronically via Eskom’s eTendering system (https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za).
• Register first: provide details, verify email, and receive OTP (sent to phone and email).
• Upload documents under correct categories (Technical, Commercial, Finance).
• Individual file size limit: 50MB; total submission limit: 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• Save the confirmation email with submission ID for reference.
• For system issues, contact the buyer responsible for the tender.

• Upload documents via the 'Add file' button in the eTendering system.
• Steps: name the file, select file type (e.g., Technical, Commercial, Finance), choose the file, and click 'Upload'.
• Submit all required documents under the correct categories.
• Verify all documents before clicking 'Finalize Submission'.
• File size limits: individual file ≤50MB, total submission ≤900MB.

• Must be a registered supplier with a valid CSD number.
• Must comply with electronic submission procedures.
• Closed tenders (not publicly listed) use selection and evaluation criteria; invited suppliers receive a private bid link via email.

• Supply and deliver Open Gear Lubricant Grease to Lethabo Power Station.
• Contract duration: 5 years, on an 'as and when required' basis.
• Submission must use Eskom’s eTendering system (web-based, replaces physical submissions).
• Recommended browser: Microsoft Edge.

• Valid CSD number is mandatory to access the eTendering system.

• Contract for supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis.
• Uses NEC3 Supply Contract (SC3) format, comprising Part C1 (Agreements & Contract Data), Part C2 (Pricing Data), and Part C3 (Scope of Work).

• Purchaser: Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Tel: 011 800 8111.
• Supply Manager: Located at Lethabo Power Station, Private Bag X 415, Vereeniging, 1830. Contact details (tel, email) not provided.
• Adjudicator: To be selected from the ICE-SA Division of the South African Institution of Civil Engineering Panel of Adjudicators (www.ice-sa.org.za). Contact details to be known once a dispute arises.

• Submission details, required forms, and returnables are not specified in the extracted text. Bidders must refer to the full tender documents for submission instructions.
• The contract is concluded on an 'as and when required' basis, meaning the contract price is an estimate only and not a fixed amount of work or payment.
• The tenderer must submit the Form of Offer and Acceptance, including the Schedule of Deviations if any.
• After contract award, the supplier must contact the Purchaser's agent within two weeks to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to do so constitutes repudiation.

• Scope: Supply and delivery of Open Gear Lubricant Grease to Lethabo Power Station for a five-year period on an 'as and when required' basis.
• Goods: Open Gear Lubricant Grease, specified as Material Number 0553367.
• Key specifications:
• Type: Open Gear Lubricant.
• Temperature rating: -10 to 120°C.
• Thickener: Solvent.
• Viscosity: 2800CST at 40°C.
• Colour: Black/Gray.
• Container: 180 kg.
• Physical form: Viscous fluid.
• Grade: NLGI 00.
• Trade name: Lubritene Lubrene OGL-E.
• Specification: AGMA/ASTM.
• Density: 0.95 kg per litre at 20°C.
• Goods must be new, merchantable quality, free from defects, and suitable for the intended purpose.
• Factory Acceptance Testing (FAT) may be required before delivery, performed by an Eskom engineer. Test procedures must be shared with the Supply Manager for acceptance.
• Delivery place: Lethabo Power Station Main Stores.
• Transport: Requires a roadworthy delivery vehicle appropriate for the material.
• Supplier responsibilities include giving notice of delivery, checking packing and marking, contracting for transport, paying transport costs, loading, and unloading goods.
• Required documentation from supplier: packing lists, copy of invoice, delivery note, test results, and maintenance manuals.

• Goods must fully comply with specifications, drawings, standards, and requirements in Contract Data and Goods Information.
• Factory Acceptance Testing (FAT) may be required before delivery, performed by an Eskom engineer. Test procedure must be shared with Supply Manager for acceptance.
• Supplier must provide operating manuals and maintenance schedules.
• Quality constraints include documentation control and records of defined cost, payments, and compensation events.

• Pricing based on Price Schedule in Part C2, with items priced as lump sums or rates multiplied by quantities.
• Material item: Grease, Industrial: Open Gear Lubricant (Material Number 0553367), unit KG, quantity 300,000.
• Prices are fixed and firm for the first year; CPA applies thereafter.
• Supplier must include costs for defect correction in prices, unless defect due to Supplier's risk.
• No adjustment to lump sum prices if quantities change, except due to compensation events.

• Currency: South African Rand (ZAR).
• Payment terms: Payments made within thirty days after assessment and receipt of undisputed contractor tax invoice.
• Note: For contracts valued above R50 million (including VAT), Eskom's standard payment term is 60 days.
• Interest rate: Publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited.
• Assessment interval: Assessment done after five days of every delivery.
• Performance bond: 10% of the Contract Value, required if the supplier is deemed financially unstable, issued by a bank acceptable to the Supply Manager before contract award.
• Price adjustment: Prices fixed and firm for the first year; Contract Price Adjustment (CPA) applies for subsequent years based on indices.
• Pricing basis: Contract is 'as and when required', so contract price is an estimate only, not a fixed or guaranteed amount.
• Supplier must provide a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508.

• B-BBEE: Supplier must notify Purchaser within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may allow Purchaser to re-negotiate or terminate.
• Joint ventures: If the supplier is a joint venture or consortium, members are jointly and severally liable. Must notify the Supply Manager within two weeks of the contract date of the key person with binding authority.
• Confidentiality: Supplier must not disclose contract-related information without consent.
• Health, safety, and environment: Supplier must comply with all applicable laws and regulations, including taking reasonable precautions for health and safety.
• Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive actions. Purchaser may terminate if such actions occur.
• Insurance: Supplier must provide insurance as per Insurance Table A, covering loss/damage to goods, plant, materials, liability for property damage, bodily injury, and death.
• Asbestos: Purchaser ensures ambient air complies with asbestos regulations. Supplier may perform parallel measurements at own expense. If asbestos is identified, risk assessment and control measures are required.
• VAT: Supplier must include Purchaser's VAT number 4740101508 on invoices.
• Legal compliance: Contract governed by South African law, language is English.

• Supplier must take reasonable precautions to maintain health and safety, comply with all applicable laws, and ensure subcontractors and employees do likewise.
• Prices must include sufficient amount for health and safety compliance.
• Asbestos regulations apply: Purchaser ensures ambient air meets standards; Supplier may perform parallel measurements; if asbestos is identified, risk assessment and control measures are required; personnel may stop work until area declared safe.

• Supplier must comply with all applicable environmental laws and regulations.
• Asbestos removal and disposal must be done by a registered asbestos contractor instructed by Purchaser at Purchaser's expense, in line with South African legislation.

• Contract duration: Five years, starting from the date of last signature.
• Termination: Purchaser may terminate if delay damages reach limits specified in Option X7, using procedures in the Termination Table.
• Dispute resolution: Adjudicator selected from ICE-SA Division; arbitration under Rules for the Conduct of Arbitrations by the Association of Arbitrators (Southern Africa), held in Johannesburg.
• Delay damages: 2% per day per line item until delivery, capped at 10% of line-item purchase order value.
• Performance bond: 10% of Contract Value, required if supplier deemed financially unstable.
• Low performance damages: Up to 10% per line item for failures including incorrect specification, quality standards, and stock levels.
• Additional conditions (Z clauses) apply, covering cession/delegation, joint ventures, B-BBEE status change, confidentiality, health/safety/environment, tax invoices, ethics, insurance, nuclear liability, and asbestos.
• Supplier liability for indirect/consequential loss limited to R0.00; total liability limited to contract price.
• Defects date: 52 weeks after delivery of each purchase order; defect correction period is one week.
• Price adjustment: Fixed for first year, then CPA applies based on indices (e.g., 62% imported additives, 15% crude oil).

• Low performance damages include 2% per day for not meeting quality standards.

Foreign suppliers with no local footprint (i.e. the foreign supplier doesn’t have a branch or representative registered here in RSA) do not need to submit a tax clearance certificate.

Open to both local and foreign suppliers. Foreign suppliers must have no local footprint in South Africa (no residence, branch, permanent establishment, income source, or tax liability) to qualify for tax clearance exemption.

Foreign suppliers with no local footprint (i.e. the foreign supplier doesn’t have a branch or representative registered here in RSA) do not need to submit a tax clearance certificate.

No specific requirements found