ESKOM lethabo power station: canteen extraction hood replacement (mechanical, electrical & asbestos removal)

Eskom Quality Representative: R&A Quality Representative (QA Officer).

Note: No direct contact details (email/phone) provided in the document.

Submit the following returnable documents as part of your tender:

• Form A: Completed and signed tender and contract quality requirements form.
• Ensure all required sections (A, B, E) are addressed as per the quality management specifications.

Scope: Replacement of canteen extraction hood at Lethabo Power Station.

Quality and Technical Requirements:

• Compliance with Eskom and national/international standards for all materials and equipment.
• Valid calibration/test certificates required for all equipment.
• Preservation of goods: Must include documented processes for identification, handling, contamination control, packaging, storage, transportation, and protection.
• Risk management: Submit a risk register and action plan (excluding OHS risk assessments).
• Control of externally provided processes: Criteria for evaluation, selection, monitoring, and re-evaluation of external providers must be documented (ISO 9001:2015, Clause 8.4).
• Category 4 (Quality Requirements) selected for pre-contract award quality requirements.

Quality Management System (QMS) compliance:

• Must align with ISO 9001:2015 standards (certification not mandatory, but documented compliance is required).
• Submit objective evidence of QMS implementation (e.g., manuals, policies, objectives, procedures).
• Post-contract award conditions include Eskom rights of access, rights to information, preservation, quality audits, and management of nonconformities.

Evaluation is based on ISO 9001:2015 compliance. Points are allocated as follows:

• Section A (QMS Requirements): 3 points (manual, policy, objectives).
• Section B (QMS in Operation): 5 points (roles, external provider control, certifications, preservation, risk register).
• Section E (Additional Requirements): 1 point (Form A completion).

Total: 9 points. Category 4 applies.

• Business Unit: Lethabo Power Station.

No specific submission instructions provided in this document. Refer to the main tender documents for submission address, deadline, and required forms.

• To claim B-BBEE preference points, provide: Valid B-BBEE certificate or sworn affidavit/CIPS affidavit; Proof of ownership/shareholding; Certified ID copies of shareholders; Proof of Disability (if applicable); Consolidated B-BBEE certificate for trusts/consortia/JVs.
• If applicable, submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration).
• Provide proof of subcontract agreements or letters of intent for black-owned subcontracting.

• Scope: Canteen Extraction Hood Replacement.
• Project duration: 3 months.

• Your tender pricing must be separated into components (local vs. imported) as per the Price Schedule.
• Local procurement content is total spending minus the imported component.

• Your tender pricing must be separated into components (local vs. imported) as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.

• A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for contract award.
• The required B-BBEE documentation to claim preference points includes:
• Valid B-BBEE certificate from a SANAS accredited agency, OR a sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documents) including a breakdown.
• Certified ID copies of shareholders.
• Proof of Disability (if applicable).
• For trusts, consortia, or joint ventures: a consolidated B-BBEE status level verification certificate.
• B-BBEE certificate requirements based on annual turnover:
• Exempted Micro Enterprise (turnover ≤ R10 million): You may submit a Sworn Affidavit.
• Qualifying Small Enterprise (turnover ≤ R50 million): Must comply with all QSE scorecard elements unless at least 51% Black owned, in which case a Sworn Affidavit is required.
• Large Enterprise (turnover > R50 million): Must submit a valid B-BBEE certificate.
• Local Content: For designated sectors (e.g., Steel Value Added Products), a 100% local content threshold applies for components like fasteners and joining components.
• You must submit an SBD 6.2 Declaration Form and Annex C (Local Content Declaration) if applicable.
• You are required to submit a B-BBEE Improvement or Retention Plan within 30 days of contract signing.
• Specific B-BBEE improvement milestones are required over the contract period based on your initial status level.
• You must commit to subcontracting at least 5% of the work to EME/QSE entities with at least 51% black ownership, preferably from the local area.
• You must provide proof of subcontract agreements or letters of intent.
• You must submit proposals for the number and type of jobs to be created and retained in South Africa.

• B-BBEE points are allocated per status level (Level 1 to 8, or non-compliant).
• For designated sectors (e.g., Steel Value Added Products), a 100% local content threshold applies.
• You must submit a B-BBEE Improvement or Retention Plan.
• You must commit to 100% local procurement content and submit a proposal.
• You must subcontract at least 5% to black-owned (51%+) EME/QSEs.
• You must submit job creation and retention proposals.
• Sworn affidavits for B-BBEE must include specific, valid details as per the document's checklist.

• You are encouraged to source from Sedibeng and Fezile Dabi district municipalities.
• You must submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract.
• Specific B-BBEE improvement milestones are contractually required based on your initial status level.
• A valid B-BBEE certificate or Sworn Affidavit is a condition for award, with requirements based on your annual turnover.
• You must commit to 100% local procurement content where applicable and submit a proposal.
• You must subcontract at least 5% of the work to black-owned (51%+) EME/QSEs, preferably local, and provide proof of agreement or intent.
• You must submit job creation and retention proposals.
• Eskom will apply a 0.1% penalty on the contract value for failure to meet SDL&I obligations.
• Eskom will retain 0.1% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.
• You must submit quarterly SDL&I compliance reports using a Data Collection Template.
• Eskom will review reports within 30 days and notify you of any shortcomings.
• You must implement corrective measures if obligations are not met.
• You must complete and return an SDL&I Implementation Schedule within 28 days of contract award for monitoring.

• Objective criteria are a condition for award; not meeting them may lead to the second-ranked tenderer being recommended.
• A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for award, with specific requirements based on annual turnover.

• A maximum of 10/20 points may be awarded for the specific goal (B-BBEE).
• These points are added to price points and rounded to two decimals.
• The contract is awarded to the highest scorer.
• If you fail to provide B-BBEE documentation, you only score price points and get 0 for B-BBEE.

• Submit tender returnables as per the Technical Evaluation Strategy.
• Mandatory returnable: Written confirmation letter stating at least 3 completed HVAC projects with project values and traceable references (award/completion certificates).
• Mandatory returnable: Track Record Description form (Appendix A) must be fully completed.
• Mandatory returnable: Works Information Deviation Schedule (Appendix B).
• Submit detailed method statements for HVAC equipment installation and electrical portion of the project.
• Submit Quality Control Plans (QCPs) for HVAC equipment installations and electrical works.
• Submit CVs and certificates for key personnel: Professional Registered Mechanical Technologist/Engineer, General HVAC Foreman, Registered Professional Electrical Technologist/Engineer, and Master/Installation Electrician registered with Department of Labour.
• Submit a signed letter indicating compliance to technical specification, Eskom standards and procedures.
• Submit a detailed Level 3 project schedule within 5 working days after contract award.
• Submit project specific safety file.
• Submit all documents in English, as electronic and hard copies to the Employer's Representative with a transmittal note.
• Electronic submissions to [email protected] with subject: Station_Project Name_Discipline_Subject.
• Disqualification risk: Any false information in track record or failure to meet mandatory criteria leads to immediate disqualification.

• Project: Replacement of two extraction hoods and associated works at Lethabo Power Station canteen.
• Background: Existing hoods are corroded, detached from asbestos ceiling, and pose a safety risk.
• Scope Breakdown:
• Mechanical: Safe removal of two existing hoods. Design, supply, install two new hoods with fresh air provision. Install accessories. Test, commission, and issue certificates. Provide as-built drawings, O&M manuals, training. Train personnel. Comply with SANS 1850 and other listed standards.
• Civil (Phase 1): Safe removal and disposal of Asbestos Containing Material (ACM) within canteen building.
• Civil (Phase 2): Installation of new ceiling boards, roof flashing, verification of drainage.
• Electrical: Disconnection/decommissioning of existing supplies and equipment. Verification and design of new loads, lighting, interlocks, fresh air system. Installation of new cabling, racking, lighting, control wiring, earthing. Testing and commissioning including insulation resistance, earth continuity, polarity, load balance, safety interlocks, fan motor tests. Issuance of Certificate of Compliance (CoC). Provide as-built drawings and cable schedules.
• Key Standards: Must comply with SANS 10142-1, SANS 1850, SANS 18501, Eskom standards 32-303, 32-245, 240-56227443, 240-70164623, and others listed in normative references.
• Asbestos Handling: Strict adherence to Asbestos Abatement Regulations 2020 and Eskom's asbestos management procedures for safe removal, transport, and disposal.
• Documentation: Contractor must submit detailed method statements, risk assessments, QCPs, ITPs, project schedule, safety file, and all final handover documentation.
• Scaffolding: Provided by existing Lethabo Power Station contract with ElectroHeat.
• General Requirements: Contractor supplies all labour, materials, tools, equipment, and supervision. Responsible for design, temporary works, and full professional liability.

• B-BBEE: Minimum Level 3 required. Contractor must notify Eskom of any decrease in B-BBEE status; Eskom may renegotiate or terminate.
• Track Record Verification: Mandatory proof of at least 3 completed HVAC projects. False information leads to disqualification.
• Professional Registrations: Required for key personnel:
• Professional Registered Mechanical Technologist/Engineer (ECSA).
• Registered Professional Electrical Technologist/Engineer (ECSA).
• Master Installation Electrician or Installation Electrician registered with Department of Labour.
• Statutory Compliance: Must comply with Occupational Health and Safety Act, Asbestos Abatement Regulations 2020, Environmental Conservation Act, NEMA, Construction Regulations.
• Eskom Standards: Must comply with Eskom SHEQ Policy 32-727, Waste Management Standard 32-245, and other referenced Eskom procedures.
• Quality Management: Contractor must submit a detailed Quality Control Plan (QCP).

• This section contains duplicate/redundant information already covered in the primary 'evaluationCriteria' field. Refer to the main evaluation criteria section for complete details on mandatory and qualitative scoring.