5-Year supply contract for control & instrumentation (c&i) spares at eskom’s hendrina power station

This document is applicable to the supply and delivery of C&I non or stock item spares at Hendrina Power Station.

Scope: Supply and delivery of Control and Instrumentation (C&I) non-stock or stock item spares at Hendrina Power Station for a period of 5 years.

• The tender is an open tender process.
• Technical evaluation will be conducted by a multi-disciplinary Technical Evaluation Team (TET).
• Referenced standards and documents:
• Eskom Tender Technical Evaluation Procedure (240-48929153).
• Eskom Procurement Policy (32-1034).
• ISO 9001: Quality Management Systems (informative).

Bidders must submit a detailed method statement covering the logistical solution for delivery of spares.

• The statement must include, but not be limited to, procurement, handling, transportation, and storage from the moment an order is placed by Eskom.

Experience is a key evaluation factor (45% weighting).

• Bidders must demonstrate previous experience supplying and delivering C&I spares within a power station.
• Acceptable and unacceptable technical risks and qualifications are defined in the document; a key unacceptable risk is providing no information on adherence to Eskom Standards.

Quality requirements:

• The contractor should refer to ISO 9001 (Quality Management Systems).
• A detailed Quality Control Plan (QCP) is a key evaluation criterion (25% weighting) and must show how quality is ensured throughout the supply and delivery phases.

Key compliance references:

• Adherence to Eskom Standards is required; failure to provide information on this is an unacceptable technical risk.
• The tender process follows Eskom's Tender Technical Evaluation Procedure (240-48929153) and Procurement Policy (32-1034).

Document revision note: June 2026, Revision 1, Qualitative reviewed.

TET member responsibilities are assigned per criteria as indicated in the responsibility matrix.

Business Unit: Hendrina Power Station.

Name of Buyer: Zacharia Dunjane.

No further contact details (email, phone, address) are provided.

No specific submission instructions, address, or deadline details are provided in the extracted content. Refer to the main tender advertisement for submission logistics.

B-BBEE status level determines preference points allocation. Companies with Level 4 B-BBEE must achieve Level 3 by end of first contract year. Companies with Level 5-8 or non-compliant must achieve Level 4 by end of first year. Valid B-BBEE certificate or Sworn Affidavit is required for contract award (EMEs with revenue R10M or less can submit Sworn Affidavit; QSEs with revenue R50M or less must submit Sworn Affidavit if 51%+ black owned; companies above R50M revenue need valid B-BBEE certificate). Tenderers failing to provide B-BBEE documentation may only score points for price (90/80) and score 0 for specific goals.

• Scope: Supply and delivery of Control and Instrument (C&I) stock item spares to Hendrina Power Station.
• Contract Duration: 5 years.

• The tender response must separate pricing into local and imported components as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.

• Pricing must be separated into local and imported components as per the Price Schedule.
• Local procurement content is defined as total spending minus the imported component.

• B-BBEE: A valid B-BBEE certificate from a SANAS-accredited agency, a sworn affidavit, or a CIPS affidavit is required to claim preference points. Required supporting documents include proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability (if applicable), and for trusts/consortia/JVs, a consolidated B-BBEE certificate.
• Local Content: Designated sectors apply with minimum local content thresholds: Valves (70%), Steel Products Tubes (100%), Pumps (70%). Submit SBD 6.2 and Annex C if applicable.
• National Industrial Participation (NIPP): Mandatory if the imported content equals or exceeds USD 5 million. The winning bidder must sign an NIPP obligation agreement with the dtic before contract signing.
• Post-award B-BBEE commitments: A B-BBEE improvement or retention plan must be submitted within 30 days of contract signing, with specific level improvement targets based on your current B-BBEE status.
• Sworn Affidavit Validity: If submitting a sworn affidavit, ensure it contains all required details as per the listed pointers (deponent details, enterprise info, ownership percentages, revenue, B-BBEE status, empowering supplier status, and proper commissioning).

• B-BBEE points are awarded based on your status level (1-8).
• Required documents: Valid B-BBEE certificate, sworn affidavit, or CIPS affidavit; proof of ownership/shareholding; certified ID copies of shareholders; proof of disability; consolidated certificate for trusts/consortia/JVs.
• Post-award: Submit a B-BBEE improvement/retention plan within 30 days of contract signing, with specific annual improvement targets.
• Local procurement target: 100%.
• Subcontracting target: Spend 15.0% with black-owned (51%+) enterprises.
• Job creation/retention proposals are required.
• Skills development: Obligation to skill five candidates for every R50 million cumulative spend, sourced from disadvantaged groups in Nkangala District, with a minimum 24-month bursary.
• Sworn affidavit validity: Must include all specified details about deponent, enterprise, ownership, revenue, B-BBEE status, and proper commissioning.

• SDL&I Penalty: A penalty of 3% of the contract value applies for failure to meet SDL&I obligations.
• Performance Security: Eskom will retain 3% of every invoice (excluding VAT) as security for SDL&I obligations; released only upon full fulfilment.
• Reporting: Quarterly SDL&I compliance reports are required.
• Corrective measures must be implemented if obligations are not met.
• An SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

• A maximum of 10/20 points may be awarded for B-BBEE status (specific goal).
• Points are added to the price score.
• Failure to provide B-BBEE documentation results in scoring 0 for B-BBEE and being evaluated on price only.
• Local content thresholds for designated sectors: Valves (70%), Steel Products Tubes (100%), Pumps (70%).

Scope of work: Supply and delivery of C&I stock item spares at Hendrina Power Station for a period of 5 years.

Eskom’s/Client’s OHS Representative: Contact for signatures and dates.

Development Team: Diane Maunatlala.

Submit the following returnable documents:

• Signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B).
• OHS plan addressing project/scope OHS risks, aligned with Eskom’s health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology and risk management details.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• For certified suppliers: ISO 45001 certificate or equivalent.

ISO 45001 certificate or equivalent (for certified suppliers only).

Scope: Supply and delivery of C&I stock item spares for Hendrina Power Station over 5 years.

Note: Exact scope details are to be specified by the tenderer in the submission.

Risk assessment methodology must be provided alongside the Baseline OHS Risk Assessment (BRA).

Valid Letter of Good Standing (COIDA or equivalent) is required.

Mandatory OHS compliance requirements:

• Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B).
• OHS plan addressing project-specific risks, aligned with Eskom’s health and safety specifications.
• Baseline OHS Risk Assessment (BRA) with methodology and risk management details.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• For certified suppliers: ISO 45001 certificate or equivalent.

OHS policy signed by CEO must comply with OHS Act Section 7.

Development Team: Diane Maunatlala.

Returnable Documents: Not explicitly listed in the provided document. Refer to the official tender record for submission requirements.

Standard ESKOM supplier registration requirements apply. Suppliers must demonstrate capability to supply C&I spares for power station applications. Must have capacity to comply with ESKOM's quality control and inspection protocols. Third-party inspection arrangements may be required where applicable.

Scope: Supply and delivery of C&I (Control and Instrumentation) stock item spares for Hendrina Power Station over a 5-year period.

Quality Control Plan (QCP) or Inspection Test Plan (ITP) Requirements:

• Must include intervention points (Hold, Witness, Document Review, Surveillance, Verification).
• Intervention Point Legend:
• Hold Point (HP)
• Approval (AP - Document Requires Approval)
• Testing: T1 (100% Testing), T2 (Sample Testing)
• Inspection: A1 (100% Inspection), A2 (Sample Inspection)
• Witness Point: W1 (100% Witness), W2 (Sample Witness)
• Document Review: IN (Information Only), R1 (100% Document Review), R2 (Sample Document Review)
• Surveillance (S), Verification (V)
• Activities must specify:
• Description/Requirement
• Date
• Supplier and Eskom inspection roles
• Category (Statutory/Non-Statutory)
• Inspection/Test Method (e.g., Visual, NDT, Liquid Penetrant, Magnetic Particle, Eddy Current)
• Controlling Document
• Acceptance Criteria (e.g., Functionality, Performance, Regulatory Compliance, Chemical Tests)
• Records for AIA/NOBO (Approved Inspection Authority/Notification Body) and Internal/Third-Party Inspection (TPI).

Abbreviations:

• NOBO: Notification Body
• TPI: Third Party Inspection
• AIA: Approved Inspection Authority

No specific compliance requirements explicitly stated in the provided document. Verify official tender record for mandatory certifications (e.g., B-BBEE, CIDB, CIPC, tax clearance).

The tender requires the supply and delivery of C&I stock item spares for Hendrina Power Station over a 5-year period. Compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 Standard is mandatory.

Submit the completed and signed Form A (Cat 1) to acknowledge acceptance of Eskom Supplier Quality Requirements as per Specification 240-105658000 and ISO 9001 Standard.

Compliance with Eskom Supplier Quality Requirements as per Specification 240-105658000 and ISO 9001 Standard is mandatory. Key clauses include: Pre-Contract Award Quality Requirements (Clause 3.5.2 for Category 1), Contract Execution (Clause 3.7.1), Supplier Quality Performance Monitoring (Clause 3.7.2), Eskom Rights of Access (Clause 3.8.1), Rights to Information (Clause 3.8.2), Preservation (Clause 3.8.3), Quality Audits (Clause 3.8.4), and Management of Nonconformities (Clause 3.8.5). ISO 9001 clauses (4-10) are applicable, covering Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.

ISO 9001 certification and adherence to Eskom Supplier Quality Requirements (Specification 240-105658000) are mandatory.

• Contract title: Supply and Delivery of C&I (Control & Instrumentation) Stock Item Spares at Hendrina Power Station for a period of 5 years.
• Scope: On an 'as and when required' basis, covering two groups of spares:
• Group 1: Mechanical components (diaphragms, flow meters, valves, springs, pumps).
• Group 2: Electrical/electronic components (switches, computers, electronics, transmitters, relays, fittings).
• Contract type: NEC3 Supply Contract (SC3) with priced contract terms (lump sums or rates).
• Key features:
• Goods must meet OEM and Eskom specifications.
• Supplier responsible for packaging, transportation, and timely delivery.
• Quality system (e.g., ISO 9001) and SHEQ compliance mandatory.
• Contract may include new items as projects are implemented post-award.

• Contract period: 5 years from the starting date.
• Delivery of goods: On an 'as and when required' basis, with no delivery accepted without an official contract release order (starting with a 45 number).
• Supplier must inform the end user of delivery at least two days in advance.
• Deliveries must occur between 08:30–15:30 (Mon–Thu) or 08:30–11:30 (Fri). No weekend or public holiday deliveries unless prior arrangements are made for emergencies.
• Defects date: Day of delivery.
• Defect correction period: 1 week (negotiable based on criticality of spares).
• Payment assessment interval: After each delivery and acceptance of spares.
• Payment period: 14 days from invoice submission.
• Supplier must submit a first programme for acceptance within 2 weeks of the Contract Date.
• Revised programmes must be submitted at intervals no longer than 4 weeks.

• Purchaser: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), Registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• Supply Manager: Sibusiso Khawula, Hendrina Power Station, Tel: +27 31 710 5356, Email: [email protected].
• General Manager Hendrina Power Station: Tebogo Lekalakala (for contract signing).

• Submit a fully completed and signed Form of Offer and Acceptance, including the Schedule of Deviations (if applicable).
• Return one copy of the signed document to the Purchaser before the end of the period of validity stated in the Tender Data.
• Within two weeks of receiving a completed copy of the agreement, contact the Purchaser’s agent (details in Contract Data) to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Ensure all returnable documents (e.g., pricing schedule, technical specifications, compliance certificates) are included as per the Tender Data and Returnable Schedules.
• Alternative tenders must be submitted on a separate copy of the Form of Offer and Acceptance.
• Covering letters are not part of the final contract; any deviations agreed upon must be recorded in the Schedule of Deviations.

Open to all qualified suppliers who can meet the technical specifications and quality requirements. Suppliers must demonstrate capability to supply OEM specifications, provide required documentation (material certificates, NDT reports, pressure testing certificates), maintain quality systems acceptable to ESKOM, and comply with South African health, safety and environmental regulations including OHS Act 85 of 1993. B-BBEE status verification required.

• Scope: Supply and delivery of C&I (Control & Instrumentation) stock item spares to Hendrina Power Station – Main Stores on an 'as and when required' basis for 5 years.
• Goods include two groups:
• Group 1: Diaphragms, flow meters, valves, springs, pumps.
• Group 2: Switches, computers, electronics, transmitters, relays, fittings.
• Technical requirements:
• Spares must meet OEM (Original Equipment Manufacturer) and Eskom specifications, standards, and drawings.
• Supplier must provide material certificates, inspection reports (NDT, dimensional, etc.), pressure testing certificates, and welding procedure certificates where applicable.
• Factory Acceptance Testing (FAT) and additional testing (NDE) may be required by the Purchaser.
• Operating manuals and maintenance schedules must be provided as requested by the end user.
• Packaging and delivery:
• All spares must be individually wrapped per Hendrina Commercial Stock Preservation and Management procedures.
• Supplier is responsible for transportation costs and must ensure safe, timely delivery.
• Deliveries must be clearly marked with: Supplier name, purchase order number, material number, serial/part number, quantity, and short description.
• Pallets must be strong enough to transport the load.
• Supplier must provide a delivery note with each shipment, including stock number, quantity, and material description.
• Quality and compliance:
• Supplier must implement and maintain a quality system (e.g., ISO 9001) to Eskom’s satisfaction, subject to periodic audits.
• Non-compliant or incorrect spares will be rejected; supplier must replace them within 7 days.
• Only specified spares will be accepted; no substitutions without prior approval.
• Site constraints:
• Supplier must arrange site access in advance.
• Offloading point determined by the end user; forklift/crane provided by Eskom for large items.
• Supplier must offload small spares/equipment themselves.
• Supplier must provide a Safety File approved by Eskom’s Risk Management.

• Pricing format: Prices derived from a list of items (lump sums or rates multiplied by quantities) as per NEC3 Supply Contract (SC3) core clauses.
• Price Schedule:
• Must include all costs necessary to provide the goods and services (e.g., defect corrections, packaging, transport).
• Lump sum prices are not adjustable for quantity changes unless a compensation event occurs (Clause 60.1).
• Supplier must spread costs of unlisted work across other prices/rates.
• Payment terms:
• Currency: South African Rand (ZAR).
• Payment period: 14 days from receipt of a valid tax invoice.
• Interest rate: Prime rate (Standard Bank of South Africa) for ZAR amounts; LIBOR for other currencies.
• Tax invoice must include: Supplier and Purchaser details, contract number/title, VAT numbers, description of goods/services, total amount (excl. and incl. VAT), and Purchase Order Number.
• Bonds and guarantees (if applicable):
• Parent Company Guarantee (Option X4), Performance Bond (Option X13), or Advanced Payment Bond (Option X14) may be required as per Contract Data.
• Pro forma documents must be reproduced exactly on the issuer’s letterhead and submitted within the stipulated time.
• Financial liability:
• Supplier’s liability for indirect/consequential loss (e.g., loss of profit) is limited to R0.00.
• Supplier’s total liability for all matters under the contract is capped at a commercially agreed amount (to be specified in Contract Data).

• Supplier must comply with Eskom’s SHEQ (Safety, Health, Environment, and Quality) policies and procedures, including:
• Occupational Health and Safety Act 85 of 1993.
• Eskom SHEQ Policy (32-727), Procurement and Supply Chain Management Procedure (32-1034), and Supplier SHEQ Specifications (14RISK SRM-084).
• Site Regulations and Procedures (latest revision).
• Mandatory requirements:
• Supplier must have a valid Letter of Good Standing (Construction Regulations, point 7(c)).
• Supplier’s OHS Policy must be signed by the CEO and prominently displayed; a signed copy must form part of the SHEQ file.
• Supplier must develop and submit a site-specific SHE Plan for Eskom’s approval before work commencement.
• All personnel must attend Eskom’s Health and Safety Induction course (and annual re-induction).
• Supplier must appoint a liaison person for Eskom’s Safety Officer and provide copies of Health and Safety Committee meeting minutes and employee appointments upon request.
• Environmental compliance:
• Supplier must adhere to Hendrina Power Station’s Environmental Management System, including proper waste identification, collection, storage, transportation, and disposal (especially hazardous waste).
• Spills must be cleaned immediately and reported to the Supply Manager; polluter pays for cleanup and rehabilitation.
• Quality compliance:
• Supplier must implement a quality system (e.g., ISO 9001) and comply with Eskom’s Generation Quality Manual, SANAS-approved standards, and QM 58 (Eskom’s Quality Requirements).
• Quality Control Plan and Contract Plan Approval Process Standard (39-71) must be followed.
• Subcontracting:
• Subcontracting requires prior approval from the Supply Manager or as per SD&L (Socio-Economic Development & Local Content) requirements.
• 5% subcontracting to DHL Pty Ltd Transport is mandated where applicable.

This document is a Supplier Declaration of Interest Template for Eskom procurement. It requires suppliers to declare any relationships, interests, or business courtesies that may conflict with Eskom employees or directors involved in the procurement process. The template defines key terms including Private Work, Commercial Activity, Close Family, Associate, Participation in Procurement Process, and Business Courtesy.

This document is a Supplier Declaration of Interest Template that must be completed and submitted as a returnable document with your tender submission. The template requires the supplier to declare any relationships or interests that may conflict with Eskom employees or directors involved in the procurement process. Complete all YES/NO questions and provide particulars where applicable. Sign in the capacity of member, director, partner, or similar, and include the registered legal name and company registration number of the supplying entity.

The completed Supplier Declaration of Interest form is a mandatory returnable document that must be submitted with your tender. The form must be signed by an authorised representative in their capacity as member, director, partner, or similar, and must include the full legal name and company registration number of the supplying entity.

Suppliers must not have ESKOM employees or directors holding interests in their company without declaration. Suppliers with close family or associate relationships with ESKOM procurement participants must disclose these. Suppliers who have provided business courtesies to ESKOM staff must declare them. All declarations must be verified with accurate information under oath.

Suppliers must complete the Supplier Declaration of Interest form certifying that all information provided is true and correct under oath. Eskom reserves the right to take action against suppliers who provide false declarations. Suppliers must declare: (1) Whether any person holding an interest in the supplier is employed by Eskom or serves as an Eskom director; (2) Whether any close family member or associate of an Eskom employee/director is participating in the procurement process; (3) Whether any relationship exists between supplier representatives and Eskom employees/directors that could influence procurement objectivity; (4) Whether any business courtesy (gifts, meals, entertainment, hospitality, or other items of value) was given to or received from Eskom employees/directors in the past 12 months. Consultants must declare all other services currently rendered to Eskom business units, divisions, subsidiaries, primary energy suppliers, strategic commodity suppliers, and key industrial customers.

Eskom employees and directors engaging in private work with suppliers associated with this procurement must declare their positions to Eskom and take an oath declaring their interests. Suppliers must disclose all potential conflicts to manage situations where objectivity may be compromised. The template defines Business Courtesy broadly to include gifts, meals, drinks, entertainment, hospitality, recreation, transportation, attendance prizes, discounts, tickets, passes, promotional items, materials, and equipment for which fair market value is not paid.

Complete the declaration questionnaire with YES or NO answers to the following: (1) Are you or any person holding an interest in your company employed by Eskom or serving as an Eskom director? (2) Are you or any person holding an interest in your company a close family member or associate of an Eskom employee/director participating in this procurement? (3) Are you aware of any close family or associate relationship between your representatives and Eskom employees/directors in this procurement? (4) Have you given or received any business courtesy from Eskom employees/directors in the past 12 months? Provide full particulars for all YES answers. If providing consultant services, declare all other Eskom engagements including work for business units, divisions, subsidiaries, primary energy suppliers, strategic commodity suppliers, and key industrial customers.

The tender is for the supply and delivery of C&I stock item spares at Hendrina Power Station for a period of 5 years. Bidders must use the provided template to select the applicable category (Category 1, 2, 3, or 4) by typing '1' in the relevant block on the Cover tab.

Returnable documents must be submitted as per the tender requirements. The document includes a template with instructions: select the relevant category by typing '1' in the marked box on the Cover tab, then move to the Returnables tab where applicable requirements will be denoted by '1'. Complete required details, save in PDF, sign, and lock the sheet before sending to the buyer. Ensure print area is adjusted to fit one page.

The tender is for the supply and delivery of C&I stock item spares at Hendrina Power Station for a period of 5 years. Bidders must select the applicable category type (Category 1, 2, 3, or 4) by indicating '1' in the relevant block. Category 1 requires Form A, ISO certificate, internal and external management system audit reports, draft CQP and IPT as per scope of works, and information for defined roles, responsibilities, and authorities. Other categories have varying requirements.

No specific compliance requirements such as CSD, tax, B-BBEE, CIDB, or CIPC are stated in the extracted text. Bidders should refer to the full tender documents for any standard compliance obligations.

Invitation to tender (ITT) for supply and delivery of c&i stock item spares at hendrina power station for a period of 5 years

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A non-compulsory clarification meeting with representatives of Eskom will take place as follows: Date: 07 July 2026 Time: 10:00-12:00 Venue: MS Teams C&I Spares - Clarification Meeting (E3106GXMPHEN) | Meeting-Join | Microsoft Teams

{"name":"MS Teams","email":"[email protected]","phone":"013 296 3922","department":null,"address":"| Meeting-Join | Microsoft Teams"}

Tenders are to be delivered to the following address by the stipulated closing date and time: All submissions to be submitted electronically via Eskom E-tendering site on 20 July 2026 @10:00am. TenderBulletin (eskom.co.za)

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *Sbd 6.

i) Civil Engineering (CE)

ii) Electrical Engineering Work (EB)

iii) General Building Works (GB)

iv) Mechanical Engineering (ME)

1.1.18 Scope of Work Scope of Work Y

is attached

1.1.19 NEC or other Contract NEC Contract is Y

attached

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) BOQ contained Y

PDF and excel format. The upload size per document in the NEC SC3

is 500 megabytes and total submission is restricted to attached

4 gigabytes.

1.2 Tender Data

competitive pricing, align costs with each supplier’s expertise, and

minimize the risk of price manipulation.

2.1 Eligibility Tenderers (whether a single company or an incorporated or

unincorporated joint venture or consortium) must meet the eligibility

criteria stated in the Tender Data. The tenderer, or any of its

principals, must not be under any restriction to do business with

queries of the enquiry prior to the closing date for clarifications.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

as at stipulated deadlines:

➢ Electronic copy of the tender in a PDF format. The price list

needs to be submitted in PDF (The upload size per

document is 500 megabytes and total submission is

restricted to 4 gigabytes)

➢ NEC or other Contract, completed in full

➢ Completed pricing schedule (if not already submitted in the

NEC or other Contract) Note: Prospective bidders must

submit a complete quotation for either Group 1 or Group 2.

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable Safety Low risk work √

Annexure B Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer?

OHS plan (Must address the project /scope of work OHS risk(s) and aligned with the health and safety specification or requirements)

Baseline OHS Risk Assessment (BRA) Identification, assessment and management of OHS risks related to the scope of work. The methodology used for the risk assessment must be provided together with the BRA

Valid Letter of Good Standing (COIDA or equivalent)

OHS policy signed by CEO The submitted policy document must comply to OHS Act Section 7 PART B Annotation: This section is only applicable to suppliers/consultants/contractors that have been certified for an auditable OHS system

Annexure B Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer? Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable

ISO 45001 certificate or equivalent

Valid Letter of Good Standing (COIDA or equivalent) Quality Category 1 √ SECTION A: Quality Management System Requirements ISO 9001 (Option 1) Valid certification of Quality Management System by an ISO accredited body SECTION B: Evidence of QMS in operation (Tender Quality Requirements -Ref 240-105658000) SECTION C: Contract Quality Plan Requirements (Ref 240-105658000 and 240-109253698). Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005) SECTION D: Quality Control Plan Requirements (Ref 240-105658000 or 240-109253302) QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005) SECTION E: User defined additional Requirements & miscellaneous (Ref 240-105658000) Customer specific requirements & other standards and required can be listed and evaluated here Other safety/quality √ documents as required per scope of works Environmental Not Applicable - - - Due

• Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company), including: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements.

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical Refer to Annexure A: Technical evaluation Criterion √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 Qualitative Technical Evaluation Criteria Qualitative Technical Criteria Description Reference to Technical Criteria Criteria Sub Specification / Tender Weighting Weighting Returnable (%) (%)

Relevant Experience 45% Previous experience on supplying and delivering of 1.1 Previous orders or contracts 45 C&I Spares within power station. with Signed and stamped Scoring Criteria: delivery note should be attached to get point/s.

• X ≥ 5 number of completed work = 5 points (45)

2> X ≤ 4 number of completed work = 4 Project completion certificate points (36)

0> X ≤ 2 number of completed work = 2 with clear scope of work points (18)

X = 0 number of completed work = 0 points (0) NB (X) Represent number of deliveries

Technical Skills 20% Products Knowledge / Logistical Solution for Detailed method statement 2.1 20 delivery of Spares must include, but not limited to, the procurement, Scoring criteria: handling, spares from the Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030

Method statement is clearly defined, detailed, moment an order is placed by Eskom comprehensive and covers the full scope of work: 5 Points=(20)

Method statement is clear has minimal errors and covers majority of the scope of work: 4 Points=(16)

Method statement is basic, vague, or does not cover most of the scope of work: 2 Points=(8) Not submitted or not related to the scope of work:0 Points=(0)

Quality Control Plan (QCP) 25% Quality Control Plan (QCP) Showing all the points 3.1 Detailed QCP showing how 25 for delivery: quality is ensured throughout the supply and delivery Scoring criteria

QCP includes all necessary steps to phases, evaluate quality and includes reference to supporting documents and intervention points (i.e., hold, witness etc.) = 5 Points (25)

QCP include all steps but does not reference supporting documents or Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 intervention points (i.e., hold, witness etc.) = 4 Points (16)

QCP is generic (does not include all steps) = 2 Points (8)

QCP is not submitted, or documents submitted does not qualify as QCP = 0 Points (0)

Lead time 10% Lead times Signed letter with company 4.1 10 letterhead confirming lead Scoring Criteria: times (after an order is placed) for delivery within Power

X ≤ 12 Weeks = 5 points (10) Station.

• > 12 Weeks ≤16 Weeks = 4 Points (8)

> 16 Weeks ≤ 20 Weeks = 2 Points (4)

X > 20 Weeks = 0 Points

Note: ‘x’ is the lead time in weeks. TOTAL: 100 The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 70% Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 71 File name: Invitation to Tender - C&I Spares C&I Spares Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Identifier Invitation to Tender Effective Date 30 October 2025 Review Date October 2030 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.

B-BBEE Minimum Level: 0

Points Allocation: 10 points

B-BBEE Details: a (if applicable)

Please note that Eskom may award the contract to a tenderer other than the highest scoring if

objective criteria justify the award.

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the

Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer

scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS

affidavit

• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures),

a consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced

B-BBEE Status Level of Contributor (90/10 system) (80/20 system): 1: 10, 20; 2: 9, 18; 3: 6, 14; 4: 5, 12; 5: 4, 8; 6: 3, 6; 7: 2, 4; 8: 1, 2; Non-compliant contributor: 0, 0.

contract the CSDG established in the CIDB Standard

for Developing Skills through Infrastructure contracts

published in GN 1779, Government Gazette No. April 2023].

1.1.17 Contract Participation Goals (CPG) Not Applicable Not Applicable

(if applicable)

[Note that the requirements of a contract participation

goal relating to the engagement of targeted enterprises

as established in the aforesaid standard applies to:

(a) construction works contracts in the General Building

(GB) and to Civil Engineering (CE) classes of

construction works;

(b) construction works contracts of an estimated

minimum project duration of 6 months; and

(c) construction works contracts in which at least 25%

of the main contract could reasonably be expected to

the following key pointers to ensure their validity:

• Name/s of deponent as they appear in the identity document and the identity number.
• Designation of the deponent as the director, owner or member must be indicated in

order to know that person is duly authorised to depose of an affidavit. (Mark the

applicable option).

• Name of enterprise as per enterprise registration documents issued by the CIPC,

where applicable, and enterprise business address.

• Percentage of black ownership, black female ownership and designated group. In the

case of specialised enterprises as per Statement 004, the percentage of black

beneficiaries must be reflected. (No blank spaces to be left).

• Indicate total revenue for the year under review and whether it is based on audited

financial statements or management account. (Mark the applicable option).

• Financial year end as per the enterprise’s registration documents, which was used

to determine the total revenue. (Financial year end to be stipulated by

day/month/year).

• B-BBEE Status level. An enterprise can only have one status level. (Tick applicable

level)

• Empowering supplier status must be indicated. For QSEs, the deponent must select

the basis for the empowering supplier status.

• Date deponent signed and date of Commissioner of Oath must be the same. (The

sworn affidavit must be signed in the presence of the Commissioner of Oath.

Furthermore the Commissioner must also sign and stamp)

• Commissioner of Oath cannot be an employee or ex officio of the enterprise because,

a person cannot by law, commission a sworn affidavit in which they have an interest.

applicable:

• SHEQ requirements; and/or
• Financial viability (submission of financial statements); and/or
• CSI proposal-Eskom’s proposal to CSI contribution is 3%
• Any other as may be stipulated.

Invitation to Tender Effective Date 30 October 2025

Review Date October 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Safety Low risk work √

(Must address the project /scope of work OHS

risk(s) and aligned with the health and safety

specification or requirements)

3. Baseline OHS Risk Assessment (BRA)

of OHS risks related to the scope of work. The

methodology used for the risk assessment

must be provided together with the BRA

4. Valid Letter of Good Standing (COIDA or

equivalent)

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eskom reserves the right to award a single contract to single supplier or to multiple suppliers. The award of multiple contracts will be carried out by categorizing spares according to the description. The split will consist of two groups: Group 1 includes diaphragms, flow meters, valves, springs and pumps. Group 2 includes switches, computers, electronics, transmitters, relays and fittings. Note: Prospective bidders must submit a complete quotation for either Group 1 or Group 2. Any failure to quote in full for a selected group shall result in disqualification.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Not Applicable Not Applicable

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

Threshold 70%

Tenderers who do not meet the 70% threshold for functionality scoring

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of either 80 or 90 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of either 20 or 10 points in

accordance with the PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

either the 90/10 or 80/20 system. Eskom will add the score from

Pricing and Specific Goals together and rank the suppliers from the

1. 90/10 for tender with a rand value above R50 million or

2. 80/20 for tender with rand value equal to or below R50

Either 80/20 or 90/10 will apply should there be a degree of

will be used to determine the applicable preference system.

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

This is a Contract Quality Plan (CQP) template designed to assist suppliers in planning for meeting Eskom's contract expectations and requirements for quality management. The template covers 20 sections including definitions, scope of work, communication channels, organogram, supplier management, quality control requirements, documentation, records management, non-conformance handling, and post-delivery activities.

This document is a quality plan template rather than eligibility criteria. However, tenderers must demonstrate: (1) A functioning Quality Management System, (2) Capability to supply C&I spares for power station equipment, (3) Ability to manage sub-suppliers and subcontractors, (4) Compliance with SANS 466:2005 and ISO 10005:2005 standards, (5) Infrastructure and equipment to execute the contract, (6) Capacity for post-delivery support and warranty management. The tender closes July 20, 2026 at 10:00 AM UTC.

This document is a Contract Quality Plan (CQP) template for Eskom. Key quality requirements include:

• Quality Management System (QMS): Formalized system documenting processes, procedures, and responsibilities for achieving quality objectives
• Quality Plan: Document describing standards, quality practices, resources, and processes for the specific contract
• Quality Assurance: Planned and systematic activities within the quality system providing confidence that quality requirements will be fulfilled
• Quality Control: Operational techniques and activities used to fulfil quality requirements
• Supplier responsibilities: Must provide products/services meeting Eskom contract expectations
• Sub-supplier management: Suppliers must evaluate, select, and monitor sub-suppliers per their procedures
• Communication: All quality-related documentation, meeting minutes, and progress reports to be submitted per contract agreement
• Organogram: Must show QA/QC functions with personnel responsibilities and qualifications
• Documentation: Technical records including safe working procedures, method statements, inspection reports, QCPs, warranty certificates, material certificates, and test reports
• Records control: Must have retrievable filing system with indexing and cross-reference capability
• Non-conformance management: Processes for defects, repair, rework, and inspection management
• Product preservation: Processes for identification, handling, storage, packaging, transportation, and protection
• Identification and traceability: Methods for activities affected by statutory and regulatory requirements
• Post-delivery activities: Warranty support, customer satisfaction measurement, technical support, defect correction

Document references the following standards but no specific bidder compliance requirements are stated:

• SANS 466:2005 Edition 1 (Guidelines for quality plans)
• ISO 10005:2005 Edition 2 (Quality plan guidelines)
• ISO 9001 (Customer property handling requirements)

No CIDB, CIPC, B-BBEE, tax clearance, or CSD requirements specified in this document.

• Closing date and time: As specified in the Tender Data (South African Standard Time, GMT+2).
• Compulsory site visits and/or clarification meetings: Details (date, time, venue) are stated in the Tender Data. Failure to attend leads to disqualification.
• Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for any changes to closing dates, amendments, or addenda.

• All communication must be made to or from the Eskom Representative only, in writing.
• The Eskom Representative is identified in the Invitation to Tender document.
• No contact details (name, email, phone, address) are provided in this standard document; refer to the specific Tender Data for submission address and contact information.

• Submit a complete original tender plus one (1) complete hard copy at the address and tender box specified in the Tender Data by the closing date and time. Proof of posting/courier is not proof of delivery.
• For e-tendering, upload and finalize the tender via Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. No email submission unless stated.
• Ensure documents are submitted, accessible, not corrupt, and finalized before the deadline. It is the tenderer’s sole responsibility.
• Mark packages as 'ORIGINAL' and 'COPY' (and 'ELECTRONIC COPY' if required). Seal them together in an outer package marked 'Confidential' with the Eskom address, tender number, tenderer’s name, address, email, and contact phone.
• Sign the original tender. Eskom holds the signatory liable.
• Submit mandatory tender returnables by the closing date and time. All forms must be fully completed.
• Failure to submit an original or copy, or late submission, results in disqualification. No late tenders accepted.
• Attend compulsory site visits or clarification meetings as stipulated; failure leads to disqualification.
• All communication must be in writing to/from the Eskom Representative only, in English.

• The scope involves the supply and delivery of C&I stock item spares at Hendrina Power Station for a period of 5 years.
• Tenderers must check the Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• The Acknowledgement Form must be completed and submitted with the tender, stating if the tender is for the whole or part of the works/services/supply identified in the specification.
• Any addenda to the Invitation to Tender will be published or issued in the same way as the original tender and form part of the tender documents.

• Include all duties, taxes (including VAT), and levies payable by the tenderer if successful, applicable 14 days prior to the closing date.
• Provide rates and prices that are fixed for the contract duration, with no price adjustment unless provided for in the Invitation to Tender.
• State rates and prices in South African Rand unless instructed otherwise. Submit in Rands per the exchange rate and base date stipulated.
• Do not make alterations to tender documents except to comply with Eskom Representative instructions or correct own errors; all alterations must be initialed by signatories. No correction fluid/tape.
• Alternative tenders are permitted only if a main tender is submitted and only if allowed by the Invitation to Tender, based on criteria in the Tender Data.
• Clarification and correction of prices may be requested during evaluation, but mandatory returnables cannot be submitted after closing.
• Arithmetical errors will be checked; discrepancies between figures and words, the words prevail. Errors in unit rates, omissions, or incorrect calculations will be corrected with tenderer confirmation; refusal leads to rejection.

• Comply with relevant legislation: National Treasury Instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom’s SHEQ requirements, and any other applicable laws.
• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at tender closing and/or contract award. All SHEQ costs and personnel must be reflected in the tender.
• If CIDB grading is a qualification criterion, be registered with CIDB at tender closing or capable of registration within 21 working days. Proof of registration (or application) is mandatory; failure leads to disqualification.
• B-BBEE: Proof of B-BBEE level (CSD report/certificate/affidavit) must be provided at tender closing if a pre-qualification criterion. Misrepresentation or fronting leads to disqualification, reporting to B-BBEE Commission, and possible suspension from state business for up to 10 years.
• Submit the SDL&I Undertaking by contract award; failure means the tender will not be considered for award.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets certain thresholds (e.g., duration ≥12 months, value ≥R5 million, CIDB grade 7+).
• Tenderers must not sub-contract 100% of the scope; such tenders are ineligible and disqualified.
• Agents must submit authenticated proof of authority to act as an agent.

• Eskom is not liable for any losses, claims, or damages arising from a tenderer’s participation, amendment, termination, suspension, or exclusion from the tender process.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers per its procurement policies.
• While Eskom takes reasonable measures, it disclaims all liability for accuracy or completeness of tender document information.
• Tender validity: Hold tender valid for acceptance within the validity period after closing. Extend validity if requested by Eskom; refusal leads to exclusion from further consideration. Extension does not imply acceptance or contract negotiation.
• Treat all procurement matters as confidential. Use Eskom documents only for preparing and submitting the tender.
• Obtain and familiarize with standardized specifications or other documents referenced in the Invitation to Tender.
• Attend compulsory site visits or clarification meetings; details in Tender Data.

This Scope of Work (SOW) document defines requirements for the supply and delivery of Control & Instrumentation (C&I) non-stock or stock item spares at Eskom Hendrina Power Station for a period of 5 years. The document provides detailed specifications for C&I components currently used at the station, but does not limit the scope to only these items—additional C&I components may be required during maintenance work. The document is classified as Controlled Disclosure and applies specifically to Eskom Hendrina Power Station. C&I Engineering is responsible for issuing the spares SOW, while Materials Management manages the contract.

Phone: 011 793 7172 (EMS Environmental Management Systems)

Fax: 011 793 7172

Supplier contact for Hannemann diaphragms:

Address: P.O. Box 50206, Randburg 2125

Phone: 011 793 6831

Fax: 011 793 7172

Eligibility criteria not explicitly stated in the provided document. Standard ESKOM supplier registration and compliance requirements would typically apply. The document is classified as Controlled Disclosure for external parties.

CONTRACT DURATION: 5 years

SCOPE: Supply and delivery of C&I (Control & Instrumentation) non-stock or stock item spares at Hendrina Power Station. The scope does not limit C&I components that might be required during maintenance work.

Roles and responsibilities:

• C&I Engineering at Hendrina Power Station: Issues spares SOW
• Materials Management: Manages the contract

Component groups:

GROUP 1 - Diaphragms, Flow Meters, Valves, Springs, etc.:

• Lock-up valves (Hitachi double acting, 1/2 IN, 1.4-7 BAR)
• Air pressure regulators (1/4 IN connection, 0-16 BAR gauge)
• Control valve diaphragms (various sizes: 215mm, 520mm, 310mm, 430mm, 580mm, 320mm, 570mm)
• Materials: Vulkollan, Buna-N Nylon, Nitrile/Nylon, Stainless Steel
• Fisher 667 actuator diaphragms and repair kits
• Valve positioners (140 KPA supply pressure)
• Compression springs (various sizes for STP actuators)
• Diaphragm plates and discs (for Hannemann control valves)
• Piston seals and rings
• Hydraulic cylinders (for PA fans)
• Piston rod wipers
• Fire panels and smoke detectors (EN 54 PT7 specification)
• Pyrometers (250-2000°C range, 24 VDC)
• Flow meters (hydrogen, water, ultrasonic types)
• Transducers (level, temperature)
• Turbidimeters (0-100 NTU range)
• Hydrogen analyzers (90-100% range, IP66, EEx d IIC T6 rated)
• Submersible pumps (various sizes)
• Manifold valves (3-way, 5-way, various pressure ratings)

GROUP 2 - Switches, Computers, Electronics, Transmitters, Relays, Fittings:

• Temperature sensors (PT1000, conductivity sensors)
• Conductivity cells and transmitters
• Level transmitters (ultrasonic, 0-12M range)
• Rotation converters
• Backup alarms
• Probes and sensors (various types)
• Sensitive and limit switches (24 VDC, various ratings)
• Reed switch brackets
• Position transmitters
• Temperature transducers (0-200°C, 0-120°C)
• Tube fittings: adapters, unions, elbows, tees (various sizes, brass and stainless steel)
• Speed sensors and monitors
• Valve range position modules
• Communication connectors
• Video monitors (LCD, LED, various sizes)
• Signal converters (frequency to current)
• Relays (various types: 24 VDC, Phoenix, single point alarmer)
• Feedback cards
• Electronic circuits
• Controllers (Woodward turbine governor)
• Level switches (float, magnetic)
• Variable resistors
• Sealing washers (copper)
• Shut-off valves
• Chlorine regulating valves
• Chlorinator regulators
• Ultrasonic probes

Key requirements:

• Pressure test certificates required on delivery for certain items
• Items marked 'MUST BE CHECKED AT RECEIVING' require inspection before shelving
• Vendors responsible for ensuring correct drawing revision numbers
• Various items require specific brand compliance (e.g., HENDRINA GYROLOK brand for certain fittings)
• Calibration certificates required for analyzers
• Components must suit specific equipment (e.g., Hannemann control valves, Fisher actuators, Kent power cylinders)

B-BBEE Minimum Level: 24 (from tender record)

Note: This is a Scope of Work document. Specific compliance requirements (CSD registration, tax clearance, etc.) are typically found in the tender invitation document rather than this SOW.