5-Year supply contract for off-the-shelf turbine auxiliary spares at ESKOM hendrina power station

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected.
• Only one category must be selected.
• Indicate whether site assessment is applicable.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award quality management by Eskom applies.

Suppliers must fall under Category 2 of Eskom's quality assessment categories (referencing clause 3.5.-105658000). They must have an established quality management system and accept Eskom's rights of access, information rights, and quality audit conditions.

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award, Eskom will execute contract quality monitoring.
• The supplier must comply with Eskom's rights of access, information, preservation, and quality audit conditions.
• Management of nonconformities and special processes as per clause 3.8.-105658000 are applicable.
• The supplier must align with ISO 9001 standard clauses 4 to 10 and principles 1 to 7.

• The supplier's quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Corresponding ISO 9001 principles must be applied: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

• Post-contract award, Eskom will execute contract quality monitoring.
• Supplier quality performance monitoring phase will be applied.

• The tenderer must complete and sign the form to accept Eskom Supplier Quality Requirements per specification 240-105658000.
• Pre-contract award quality requirements are applicable.
• Post-contract award, contract execution and supplier quality performance monitoring will be assessed.
• Quality audit related conditions apply.
• Evaluation references ISO 9001 standard clauses and principles.

The document is a Contract Quality Plan template. The tenderer must complete the following sections to describe the scope and management of the contract:

• Provide a full description of the Works Information.
• Indicate the scope of work category (e.g., Design, Manufacturing, Supply and Delivery, Construction, Commissioning, Professional services, Other).
• Define communication channels with Eskom for quality issues.
• Submit an organogram with roles, responsibilities, and qualifications.
• List interfacing documents (processes, standards, codes, specifications).
• List suppliers and sub-suppliers for materials and outsourced activities.
• Describe monitoring of suppliers and sub-suppliers.
• Describe the interface of sub-suppliers with the supplier's QMS.
• Provide an index of items to be manufactured, refurbished, or purchased.
• Detail items/activities requiring Quality Control Plans/Inspection Test Plans (QCP/ITP).
• Identify work areas requiring special controls (e.g., welding, NDT).
• List documented information to be submitted to Eskom (e.g., method statements, inspection reports, certificates).
• Explain how records will be controlled and retained.
• Describe concession and non-conformance management processes.
• Detail data book management.
• List tools and equipment with calibration/maintenance status.
• Describe procedures for dealing with customer property.
• Outline product preservation, storage, and handling.
• Define identification and traceability methods.
• Specify commissioning and post-delivery activities (warranty, support, defect correction).

The document states a Contract Quality Plan Effective Date of 01 April 2021 and a Next Review Date of 01 April 2026. These are template dates, not tender-specific dates. No tender closing date, briefings, or clarification deadlines are provided in this document.

The document does not provide specific contact details (names, emails, phones, addresses) for SCM or technical queries. It mentions communication channels for quality issues, including emails, minutes, and meetings, but no actual contacts are listed.

Returnable Documents: The document is a Contract Quality Plan template. It does not specify submission guidelines, returnables, or disqualification risks for the tender. The tenderer must complete the template as part of their bid, but the actual submission details are not provided in this document.

Explicit pre-qualification criteria are not stated in this template document. However, eligibility will be de facto determined by the ability to submit a comprehensive and compliant Contract Quality Plan. This implies the supplier must have an established Quality Management System, experience in managing complex supply chains, and the capability to deliver quality-critical power station spares. Financial and technical capacity criteria are likely detailed in separate tender documents.

The document is a Contract Quality Plan template. It requires the tenderer to describe the scope of work, which includes categories like Design, Manufacturing, Supply and Delivery/Transportation, Construction/Installation/Maintenance, Commissioning, Professional services, or Other. The tenderer must provide:

• A full description of the Works Information.
• An organogram showing roles, responsibilities, and qualifications.
• An index of interfacing documents (processes, standards, codes, specifications).
• A list of suppliers and sub-suppliers.
• Monitoring plans for suppliers and sub-suppliers.
• An index of items to be manufactured, refurbished, or purchased.
• Details on quality control processes (QCP/ITP) for offsite and onsite activities.
• Special controls for processes like welding or NDT.
• An index of documented information to be submitted to Eskom (e.g., method statements, inspection reports, certificates).
• Records control and retention methods.
• Processes for concession, non-conformance, and inspection management.
• Data book management.
• Management of tools and equipment.
• Procedures for dealing with customer property.
• Product preservation, identification, and traceability methods.
• Commissioning and post-delivery activities including warranty and support.

The document requires the tenderer to provide method statements and related documentation:

• Method statements/Safe Working Procedures/PQRs/Repair Procedures.
• Audit findings reports and action registers.
• Updated procedure registers.
• A register of non-conformances/defects/punch items.
• Databook status registers.
• An organogram showing roles and responsibilities.
• A list of suppliers and sub-suppliers for materials and outsourced activities.
• Examples of outsourced activities (e.g., drilling, hiring equipment) with technical and quality selection criteria.

The document requires the tenderer to specify qualifications and experience:

• The organogram must show team members' responsibilities and qualifications necessary to fulfil duties.
• Work verification must indicate who is responsible for tasks and checking work.
• An index of interfacing documents must list the supplier's core processes and industry standards used.

The document is a Contract Quality Plan template. It references quality management guidelines (SANS 466:2005/ISO 10005:2005). Key requirements include:

• The tenderer must complete the template, with revisions during tender evaluation and after contract signing.
• Definitions of Quality Management System, Quality Plan, Quality Assurance, Quality Control, Supplier, Sub-suppliers, etc.
• The tenderer must describe the scope of work.
• The tenderer must list items/activities needing QCP/ITP.
• The tenderer must identify processes requiring special controls (e.g., welding, NDT).
• The tenderer must list documented information to be submitted to Eskom.
• The tenderer must describe concession and non-conformance management.
• The tenderer must detail data book management.
• The tenderer must manage working tools and equipment.
• The tenderer must deal with customer property.
• The tenderer must ensure product preservation.
• The tenderer must establish identification and traceability.
• The tenderer must plan commissioning and post-delivery activities.
• Supplier evaluation, selection, and performance monitoring must follow the supplier's procedures.
• Records control requires a retrievable filing system.
• Tools and equipment must have calibration/maintenance status listed.
• Product preservation requires a process flow for handling and storage.

The document does not specify compliance requirements such as CSD, tax, B-BBEE, CIDB, CIPC, or local content. It is a quality plan template focusing on quality management systems and processes.

The document includes definitions relevant to health and safety:

• Method statements describe how a job is carried out safely, without risks to health/safety, including risk assessment measures.
• It also defines subcontractors and quality objectives but does not specify detailed OHS requirements.

The document mentions post-delivery activities that may form part of contractual terms:

• Warranty period and conditions.
• Customer satisfaction measurement.
• Technical support.
• Defect correction period/retention funds.
• Statutory, regulatory, and scope of work requirements must be considered.

The document is a Contract Quality Plan template. It does not contain evaluation criteria for the tender. It includes definitions and a template index for quality management purposes.

• Document applicability: Hendrina Power Station.

Minimum 70% technical score required. Bidders must have: completed orders/delivery notes for off-the-shelf spares supply, detailed method statement, QCP, and lead time confirmation. QC must have engineering qualification (N3 minimum) and engineering experience. Bidders with no adherence to Eskom Standards or QC without engineering qualifications/experience will be disqualified.

• Scope: Supply and delivery of various off-the-shelf spares for turbine auxiliaries at Hendrina Power Station for a period of 5 years.
• Deliverables:
• Supply spares as requested by Eskom (the Employer).
• Confirm correctness of supplied spares information prior to delivery.
• Provide spares technical information per specification.
• Timeously inform Employer of delays or additional information requirements.
• Ensure only high-quality products are delivered.
• Keep to agreed program and plan; provide required technical datasheets/product brochures.
• Supply test sheets/results, material certificates, and Material Safety Data Sheets (MSDS) for chemical items where applicable.
• Delivery location: Hendrina Power Station main stores.
• Spares usage: Used in different plant areas; details per spare are in SAP description.
• Standards and references:
• Normative: Tender Technical Evaluation Procedure (240-168966153), Eskom Standard QM-58 (Supplier Contract Quality Requirements Specification), Scope of Work (380-137061).
• Informative: Occupational Health and Safety Act, ISO 9001 Quality Management Systems, Eskom Procurement Policy (32-1034).
• Definitions: Employer (Eskom/Hendrina Power Station), off-the-shelf item (immediately available product), returnable (document submitted for evaluation), spares (replacement parts).

• Experience and qualifications evaluated under qualitative criteria, including company experience (past orders, method statement, QCP, lead time) and key personnel (Quality Controller with N3 and experience).
• Acceptable/unacceptable risks and exceptions defined, such as slight deviation from scope (acceptable) and lack of Eskom standards adherence (unacceptable).

• Quality Control Plan (QCP) required for sourcing, supply, and delivery of spares, detailing quality assurance in planning, procurement, testing, and delivery.
• Points awarded based on QCP detail and coverage: comprehensive (20 points), clear but missing some points (10), basic/vague (5), not submitted (0).
• Quality Controller must have N3 technical qualification and experience; points awarded for ≥3 years (20), ≥2 years (10), ≥1 year (5), none (0).
• Lead time confirmation letter required; points for ≤2 days (10), <4 days (5), <6 days (2), >7 days or not submitted (0).

• Technical compliance risks:
• Acceptable: Company/individual experience with slight deviation from scope of work.
• Unacceptable: No information on adherence to Eskom Standards provided.
• Exceptions/conditions for Quality Controller:
• Acceptable: Qualification in another field of engineering besides Mechanical Engineering.
• Unacceptable: QC does not have qualifications in engineering; QC does not have experience in engineering.
• General compliance: Adherence to Eskom standards and procedures referenced in the document.

• Reference to Occupational Health and Safety Act included as informative reference.
• Requirement to supply Material Safety Data Sheet (MSDS) for chemical-based items.

• Roles and responsibilities as per Tender Technical Evaluation Procedure (240-168966153).

• Unacceptable technical exceptions/conditions table referenced but content not detailed.

• The tender references a Contract/Order Number, Work Order / QCP Number, and a Job/Task Description with a Revision Number.

Not explicitly stated in this excerpt. Eligibility would typically be defined in the main tender invitation. This document implies the bidder must have a robust quality management system capable of implementing the prescribed QCP, engaging with an Approved Inspection Authority (AIA), and complying with Eskom's engineering and maintenance standards.

• The tender involves a Quality Control Plan for turbine auxiliaries spares.
• The plan requires a Job/Task Description and Revision Number.
• It must specify the Area of Works, Effective Date, Drawing Number & Revision, and KKS/AKZ or Item/Plant/Material.
• Quality Control Plan approvals require signatures and dates from Eskom Maintenance/Service Provider, Eskom System Engineer, QA/QC/QE Personnel, and an Approved Inspection Authority (AIA).
• Intervention Points (IP) are defined: Hold (cannot be waived), Witness (proceed with notice/waiver), Review, Surveillance.
• Final acceptance requires signatures from Eskom Maintenance/Service Provider, System Engineer, Tech Advisor/QA/QC Personnel, and AIA.

• The tender requires a Quality Control Plan template.
• The template must be reviewed by September 2027.

The tender is for the supply and delivery of turbine auxiliaries off-the-shelf spares on an 'as and when required' basis at Hendrina Power Station for a period of 5 years. Bidders must select a single category from a list, which determines the specific quality management documentation required for submission.

Closing date: 20 July 2026 at 10:00. No other dates (briefings, site visits, clarification deadlines) are specified in the extracted text.

Returnable documents depend on the selected category. The tender uses a template where you must select one category by typing '1' in the relevant box on the 'Cover' tab. Only one category can be selected. After selection, applicable requirements are automatically denoted by '1' on the 'Returnables' tab. You may hide rows with un-applicable requirements. Complete all required details. Save the completed document in PDF, sign it, and submit. Ensure the print area is adjusted to fit one page.

Suppliers must fall under Category 2 requiring: ISO 9001 certification by accredited body OR implemented Quality Management System with internal audit reports, draft CQP and IPT as per scope, defined roles/responsibilities. Category 1 (requires external audits) and Categories 3-4 have different requirements but Category 2 is selected. No price thresholds indicated but quality compliance is mandatory for consideration.

Scope: Supply and delivery of turbine auxiliaries off-the-shelf spares on an 'as and when required' basis at Hendrina Power Station for a period of 5 years. The tender requires selection of a category that determines the specific quality documentation deliverables.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in the extracted text.

• Failure to meet the mandatory CIDB Construction Skills Development Goal (CSDG) percentage will render your tender non-responsive.

• Closing date: 01 April 2023.

• Returnable documents include SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if applicable.
• SDL&I objectives must be submitted as required; failure to meet Eskom’s targets will not disqualify you, but commitments become contractual obligations.
• You must submit a B-BBEE improvement or retention plan within 30 days of signing the contract.
• Suppliers must submit quarterly SDL&I reports to Eskom.
• The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days after contract award.

• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are tender returnables if applicable.

1) Must meet mandatory local content thresholds for designated sectors: Pumps (70%), Valves (70%), Gaskets (60%), Bearings (60%). 2) Must provide valid B-BBEE documentation; failure results in zero preference points. 3) Must comply with CIDB Skills Development requirements if applicable (not applicable here). 4) Must be an 'empowering supplier' as per B-BBEE codes. 5) Objective criteria are conditions for award; non-compliance may lead to the next ranked tenderer being awarded.

• If CIDB compulsory training applies, you must match Eskom’s Construction Skills Development Goal (CSDG) percentage.
• Failure to meet the mandatory CIDB CSDG percentage will render your tender non-responsive.
• Skills development initiatives must address Eskom’s core, scarce, and critical skills, referencing the 2020 list of occupations in high demand (Government Gazette 43937).
• Candidates for skills development must be from all provinces and representative of South Africa’s population demographics.
• You are responsible for the full cost of skills development; Eskom will not contribute financially.
• You are advised to approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates.
• Eskom will apply a penalty of 1-3% of the contract value for failure to meet SDL&I obligations.
• Eskom will retain 1-3% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon fulfilment.
• Suppliers must submit quarterly SDL&I reports to Eskom.

• Skills development may involve SETA-accredited training providers.
• You are responsible for the full cost of developing skills; Eskom provides no financial contribution.
• You are advised to approach SETAs for grants and SARS for tax rebates.
• Eskom applies penalties of 1-3% of contract value for SDL&I failures.
• Eskom retains 1-3% of each invoice (excluding VAT) as security for SDL&I obligations, released only upon fulfilment.
• Suppliers must submit quarterly SDL&I reports.

• Your tender response must separate components as per the Price Schedule included with the tender documents.

• To claim B-BBEE preference points, provide:
• Valid B-BBEE certificate from a SANAS accredited verification agency, OR sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (if applicable).
• For trusts, consortia, or joint ventures: a consolidated B-BBEE status level verification certificate.
• Objective criteria are conditions for contract award; failure to meet them may lead to the second-ranked tenderer being recommended.
• Designated sectors with local content thresholds:
• Pumps: 70% local content.
• Valves: 70% local content.
• Gaskets: 60% local content.
• Bearings: 60% local content.
• CIDB Skills Development: If CIDB compulsory training applies, you must match Eskom’s CSDG targets.
• B-BBEE improvement or retention plan required within 30 days of signing the contract.
• B-BBEE status migration requirements:
• Level 4 at award: achieve Level 3 by end of first year, then improve yearly.
• Level 5-8 or non-compliant at award: achieve Level 4 by end of first year, then improve at least one level yearly from second year.
• B-BBEE certificate or sworn affidavit is a condition for contract award:
• Exempted Micro Enterprise (annual revenue ≤ R10 million): may submit sworn affidavit.
• Qualifying Small Enterprise (annual revenue ≤ R50 million): comply with QSE scorecard unless ≥51% black-owned, then sworn affidavit.
• Large enterprise (annual revenue > R50 million): must submit valid B-BBEE certificate.
• Local procurement content target: 100%.
• Jobs and skills development proposals required for creation and retention of jobs in South Africa.
• Sworn affidavits must include:
• Deponent’s name and ID number.
• Deponent’s designation (director, owner, member).
• Enterprise name and business address.
• Percentage of black ownership, black female ownership, and designated group.
• Total revenue and basis (audited financials or management accounts).
• Financial year end.
• B-BBEE status level.
• Empowering supplier status.
• Same date for deponent and Commissioner of Oath signatures.
• Commissioner of Oath must not be an employee or ex officio of the enterprise.

• Sworn affidavits must include specific details such as deponent information, enterprise details, ownership percentages, revenue, financial year end, B-BBEE status level, empowering supplier status, and Commissioner of Oath requirements.

• Eskom will review SDL&I reports within 30 days and notify you if obligations are not met.
• You must implement corrective measures before the next report if obligations are not met, or retention clauses will be invoked.
• The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days after contract award.

• If you fail to provide documentation for preference points, you will not be disqualified but:
• You may only score points out of 90/80 for price.
• You score 0 points out of 10/20 for specific goals.

Supply and deliver Turbine Auxiliaries Off-The-Shelf Spares on an 'as and when required' basis to Hendrina Power Station (Materials Management Department) for a period of 5 years. This includes a range of mechanical and electrical spares such as seals, bolts, bearings, filters, gears, and assemblies as specified in the Price Schedule.

Supply Manager: Mr Sibusiso Khawula. Address: Hendrina Power Station. Phone: +27 31 710 5356. Email: [email protected]. Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Submit the following returnable documents with your bid: Form of Offer and Acceptance, Schedule of Deviations (if applicable), and all documents listed in the Tender Data and addenda. Ensure all submissions are signed by a duly authorised representative. Failure to submit required securities, bonds, guarantees, proof of insurance, or other documentation within two weeks of contract award constitutes repudiation. Alternative tenders require a separate Form of Offer and Acceptance.

Signature(s) Name(s) Capacity For the tenderer: (Insert name and address of organisation) Name & signature of Date witness

Supplier must provide company registration details in C1.2 Part Two. Must comply with South African law, including VAT registration (VAT number 4740101508 must be on invoices). Joint ventures are jointly and severally liable. Must notify Eskom of any change in B-BBEE status within 7 days; a decrease in status may lead to renegotiation or termination. No cession, delegation, or assignment of contract without Eskom's written consent.

Supply and deliver Turbine Auxiliaries Off-The-Shelf Spares on an 'as and when required' basis to Hendrina Power Station (Materials Management Department) for 5 years. Key deliverables include items listed in the Price Schedule (e.g., seals, bolts, bearings, filters, gears, mechanical seals, screens, packings, rings, and assemblies). Supplier must: implement and maintain a quality system to Eskom’s satisfaction, subject to periodic audits; provide material certificates, inspection reports (NDT, dimensional), detailed tax invoices, and QIP (on requested items) at delivery. Delivery is on an 'as and when required' basis; Supplier must notify Eskom to inspect and accept goods before delivery. Supplier may not bring goods to the delivery place more than one week before the delivery date. Initial programme submission required within 2 weeks of contract date; revised programmes every 4 weeks. Defect correction period is 1 week (negotiable based on criticality). INCOTERMS 2010 may apply; obligations for transport, delivery, and risks are defined accordingly. Asbestos handling must comply with Eskom’s Asbestos Standard 32-303 and South African regulations.

Supplier must submit an initial programme for acceptance within 2 weeks of contract date. Revised programmes must be submitted at intervals no longer than 4 weeks. Delivery is on an 'as and when required' basis; Supplier must notify Eskom to inspect and accept goods before delivery. Supplier may not bring goods to the delivery place more than one week before the delivery date. INCOTERMS 2010 may apply; Supplier and Purchaser obligations for transport, delivery, and risks are defined accordingly. Supplier must provide: packing lists, invoices, delivery notes, test results, and maintenance manuals. For international procurement, Supplier must handle export/import requirements and provide relevant documentation (e.g., licences, Bills of Lading).

Supplier must implement and maintain a quality system to Eskom’s satisfaction, subject to periodic audits. Deviations must be corrected to Eskom’s satisfaction. Supplier must provide: 1) All material certificates, 2) All inspection reports (NDT, dimensional, etc.), 3) Detailed tax invoice, 4) QIP (on items requested) at the time of delivery.

Pricing is based on a Price Schedule with items priced as lump sums or rates multiplied by quantities. Supplier must include all necessary costs (e.g., defect correction, compliance) in pricing. No adjustments for lump sum items unless due to a compensation event. Price Schedule items include: seals, bolts, bearings, filters, gears, mechanical seals, screens, packings, rings, and assemblies (e.g., Stock numbers 73224, 220063, 222746, etc.). Supplier may add necessary items to the Price Schedule. Pricing assumptions: VAT at 15% (included in total amount due). Price adjustment for inflation: 15% non-adjustable, with indices based on the month prior to enquiry closing date.

Pricing is based on a Price Schedule with lump sums or rates multiplied by quantities. Payment terms: 30 days from delivery and acceptance of spares. Payment in South African Rand. Interest rate for late payments is the publicly quoted prime rate of Standard Bank of South Africa (or LIBOR for foreign currencies). Supplier must provide a tax invoice within one week of receiving a payment certificate. VAT at 15% applies; include Eskom’s VAT number (4740101508) on all invoices. Price adjustment for inflation is based on indices from the month prior to the enquiry closing date, with 15% non-adjustable. Delay damages: 0.5% of batch order value per calendar day late, capped at 10% of batch order value. Low performance damages are specified in Eskom’s goods information. Supplier’s total liability for indirect/consequential loss is limited to R0.00. Insurance requirements: Supplier must provide certificates for loss/damage to goods, liability for property damage, and bodily injury/death as per Insurance Table A.

Supplier must comply with all applicable South African laws and Eskom’s additional conditions (Z1-Z15). Key requirements: B-BBEE status must be maintained; notify Eskom within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Failure to notify may result in termination. Joint ventures/consortia are jointly and severally liable; notify Eskom of key personnel within 2 weeks of contract date. Supplier must not cede, delegate, or assign rights without Eskom’s written consent. Confidentiality: Supplier may not disclose contract information without Eskom’s consent. Health and safety: Supplier must comply with all applicable laws and Eskom’s procedures; ensure subcontractors also comply. Environmental: Supplier must comply with environmental laws and Eskom’s Asbestos Standard 32-303. Ethics: Prohibited actions (corruption, fraud, collusion) may result in termination. Nuclear liability: Eskom indemnifies Supplier for nuclear damage unless caused by Supplier’s unlawful intent or unauthorised presence at Koeberg Nuclear Power Station.

Supplier must maintain B-BBEE status as submitted in the tender. Notify Eskom within 7 days of any change in legal status, ownership, or business composition affecting B-BBEE status. Submit updated verification certificate and supporting documentation within 30 days of notification. If B-BBEE status decreases, Eskom may re-negotiate or terminate the contract. Failure to notify Eskom of B-BBEE status changes may result in termination.

Supplier must comply with all applicable health and safety laws, regulations, and Eskom’s procedures. Key requirements: Include sufficient budget for health and safety compliance in pricing. Ensure subcontractors, employees, and others under Supplier’s control comply with health and safety rules. Asbestos handling: Eskom ensures ambient air meets South African standards (OEL: 0.2 fibres/ml as 4-hour TWA; short-term limit: 0.6 fibres/ml as 10-minute TWA). Supplier may request certification of safe conditions. If asbestos is identified, risk assessments and control measures must be implemented. Supplier’s personnel may stop work and leave contaminated areas until declared safe. Contract dates may be extended for asbestos-related delays.

Supplier must comply with all applicable environmental laws and Eskom’s Asbestos Standard 32-303. Asbestos and asbestos-containing materials (ACM) must be handled, stored, and disposed of in line with South African legislation. Removal and disposal of asbestos must be conducted by a registered asbestos contractor at Eskom’s expense. Supplier must ensure environmental compliance for all activities related to the contract.

Contract is governed by NEC3 Supply Contract (April 2013) with Options X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages), X17 (Low performance damages), and Z clauses (Additional conditions for Eskom). Key terms: Contract comes into effect upon receipt of signed original copy by Supplier. Supplier must deliver securities, bonds, guarantees, and proof of insurance within two weeks of contract award. Dispute resolution: Adjudicator selected from ICE-SA or appointed by AFSA; arbitration in South Africa under Association of Arbitrators rules. Termination: Eskom may terminate for reasons including business rescue, Prohibited Actions (corruption, fraud), or failure to maintain B-BBEE status. Liability: Supplier’s liability for indirect/consequential loss is limited to R0.00; total liability capped at contract value. Warranty period commences upon use/installation of goods.

Primary evaluation criteria: 1) Delays on delivery, 2) Quality of deliverables. These will be tracked in the Risk Register. Suppliers must demonstrate capability to meet delivery timelines and quality standards to avoid penalties.

• Tender closing: 20 July 2026 at 10:00.
• Clarification meeting (non-compulsory): 08 July 2026 at 10:00 via Microsoft Teams.
• Tender validity period: 120 days from closing date.
• Deadline for clarification queries: 5 working days before tender submission deadline (13 July 2026 at 10:00).
• Requests for tender closing extension must be made before the clarification query deadline.

• Eskom Representative: Refilwe Keebine.
• Tel: 013296 3133.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 / [email protected].

• Submit electronically via Eskom E-tendering site (TenderBulletin) by 20 July 2026 at 10:00.
• Upload documents in PDF format; price list must also be submitted in Excel.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/compressed files; no hard copies accepted.
• Ensure submission status is marked as complete.
• Late submissions will not be accepted.
• Mandatory returnables at closing (disqualifiable if incomplete/missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer's Particulars (C), Integrity Pact Declaration (D), CPA for local goods/services (E), SBD 6.2 for local content (G1-G4), SBD 1 (H), SBD 4 (J), Tax Evaluation Questionnaire (k).
• Non-disqualifiable returnables: If incomplete, you will have 5 working days to rectify after a request.
• For joint ventures: Submit letter of intent/JV agreement, confirmation of single business entity, and details of a single designated bank account.

• Scope: Supply and delivery of turbine auxiliaries off-the-shelf spares to Hendrina Power Station on an 'as and when required' basis for 5 years.
• Functionality criteria require:
• Company experience: Evidence of completed task orders/contracts for supply of off-the-shelf spares in past 5 years.
• Detailed method statement covering procurement, handling, transportation, and storage from order placement to delivery.
• Quality Control Plan (QCP) for sourcing, supply, and delivery.
• Lead time confirmation letter committing to delivery within agreed calendar days (scored based on promised lead time).
• Key personnel: Quality Controller with minimum N3 technical qualification and years of experience (CV and certified copy of qualification required).
• Additional documents may be required per scope of work (e.g., ECSA/SACPCMP registrations, permits, licenses).

• Method statement must detail procurement, handling, transportation, and storage from order receipt to delivery.
• Scoring: 20 points if clearly defined, detailed, comprehensive, and covers full scope; 10 points if clear, minimal errors, covers majority of scope; 5 points if basic, vague, or lacks coverage; 0 if not submitted or irrelevant.
• Lead time confirmation letter required, committing to delivery within agreed calendar days (scored: 10 points for <2 days, 5 for <4 days, 2 for <6 days, 0 for >7 days or no letter).

• Company experience: Provide evidence of completed task orders/contracts for supply of off-the-shelf spares in past 5 years.
• Scoring: 30 points for 5 orders with delivery notes; 20 points for 3 orders; 10 points for 2 orders; 0 for none.
• Each order evidence must include company name, project description, contract period, value, and contact person.
• Key personnel: Quality Controller with N3 qualification and experience (scored as per quality_management section).

• Quality Control Plan (QCP) is required, detailing how quality is ensured through planning, procurement, testing, and delivery.
• Scoring for QCP: 20 points if detailed, comprehensive, and covers full scope; 10 points if clear and covers majority of scope; 5 points if basic, vague, or lacks coverage; 0 if not submitted or irrelevant.
• Quality Controller personnel must have N3 technical qualification and years of experience (scored based on years: 20 points for ≥3 years, 10 for 2 years, 5 for 1 year, 0 for none).

• Pricing schedule/BOQ is required as Annexure M (PDF and Excel formats).
• If cataloguing is required, include a line item for cataloguing in the pricing schedule.
• Pricing is evaluated out of 80 points as part of the 80/20 scoring system.
• Mandatory contractual requirements include submission of Price Schedule along with CSD registration, NEC, and all annexures.

• Payment terms: For contracts below R50 million (incl. VAT), Eskom pays within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days.
• Pricing schedule (BOQ) must be completed and submitted in PDF and Excel formats.
• Cataloguing may be required post-award; include a line item for cataloguing in pricing schedule if applicable.
• Performance security may be required; tenderer must select at least two Eskom-approved financial institutions.
• Prices must be inclusive of VAT.
• Audited financial statements for the previous 18 months (or last year) are required for due diligence; for JVs/SPVs, statements from each participant are needed. Start-ups (formed within last 12 months) are exempt but must furnish statements later.

• Central Supplier Database (CSD) registration is mandatory (provide CSD number/report).
• B-BBEE: Submit proof of B-BBEE status level (certificate or sworn affidavit) as per PPPFA 2022; use SBD 6.1 Preference Points Claim Form (Annexure I).
• Tax compliance: Tax clearance certificate required for foreign tenderers with SA footprint or local tenderers without CSD/SARS PIN verification; foreign suppliers with no SA footprint complete SBD1 only.
• Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4 for local production and content.
• Safety: South African tenderers must provide COIDA certificate of good standing or proof of application.
• Environmental: May require EMS file (ISO14001:2015), ISO 14001 certificate, Environmental Management Plan, permits, method statements, emergency plans, hazardous substance registers, Safety Data Sheets.
• Employment Equity: South African tenderers that are designated employers must provide proof of compliance with Employment Equity Act.
• CIDB: Not applicable.
• Eligibility restrictions: Tenderers must not be under international sanctions, have conflicts of interest, be restricted by National Treasury, or be on Tender Defaulters list.

• Safety requirements include COIDA certificate of good standing (or proof of application) for South African tenderers.
• Additional documents: OHS plan, Baseline OHS Risk Assessment (BRA), valid Letter of Good Standing (COIDA or equivalent), OHS policy signed by CEO.
• Emergency Preparedness Plans for incidents like oil/chemical spills.
• Safety Data Sheets (SDS) for hazardous substances as per scope.
• Refer to Annexure Q for full details.

• Environmental requirements may include: EMS file (ISO14001:2015), ISO 14001 certificate, Environmental Management Plan (EMP), environmental authorisations/permits/licenses (e.g., for waste transport).
• Method statements for specific activities, procedures, work instructions, emergency plans, hazardous substance registers, waste management plans.
• Proof of training for personnel performing significant activities.
• Refer to Annexure S for full details.

• Contract conditions: NEC3 SC with options X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages), X17 (Low performance damages), X19 (Task Order), X20 (Key Performance Indicators), Z (Additional conditions).
• Tender validity: 120 days.
• Eskom may negotiate with preferred bidders if prices are not market-related.
• Subcontracting with subsidiaries must be declared to avoid fronting allegations.
• Payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million.

This contract entails the supply and delivery of off-the-shelf turbine auxiliary spares to Hendrina Power Station on an 'as and when required' basis for a period of 5 years. The scope includes, but is not limited to, bolts, nuts, washers, gaskets, bearings, seals, valves, filters, gearboxes, pipes, couplings, heat exchangers, and other components required for turbine plant maintenance. The contract is applicable to Eskom Hendrina Power Station and supports the tender technical evaluation process.

Submit the following returnable documents for evaluation in support of your tender bid: Quality Control Plan (QCP) or Quality Inspection Plan (QIP). Ensure all submitted spares are accompanied by quality control documentation.

Submit the following returnable documents for evaluation: Quality Control Plan (QCP) or Quality Inspection Plan (QIP). These documents must support your tender bid and demonstrate compliance with the specified quality and technical requirements.

Scope: Supply and delivery of off-the-shelf turbine auxiliary spares (e.g., bolts, nuts, washers, gaskets, bearings, seals, valves, filters, gearboxes, pipes, couplings, and heat exchangers) to Hendrina Power Station on an 'as and when required' basis for a maximum period of 5 years.

Key Requirements:

• Spares must match the exact brand, part numbers, and technical specifications provided in purchase orders. Non-compliant items will be rejected.
• Suppliers must maintain contingency stock of all listed spares for emergency deliveries.
• Emergency deliveries must reach Hendrina Power Station within 24 hours of request.
• All spares must be accompanied by material certificates (for metallic products) and applicable guarantees/warranties.
• Suppliers must provide confirmation of technical specifications upon delivery.

Storage and Handling:

• Maintain a suitably sized storage facility to keep minimum stock of all spares.
• Ensure safekeeping and quality preservation of spares during storage.
• Practice safe handling during loading, offloading, and transportation. Damaged items will not be accepted.
• Suppliers remain responsible for replacement of defective or non-functional spares, including handling and transportation costs.

Material Specifications:

• Metallic products must comply with BS EN 10204-2004 (Material Certificate 3.1).
• Graphite-based seals and packings must be pure (99.8% or higher) and reinforced where specified (e.g., Inconel wire mesh).
• Specific brands may be required (e.g., Burgmann for certain seals, Viton for rubber components).
• Dimensions, materials, and finishes must strictly adhere to provided drawings and revision numbers.

List of Components: Includes but is not limited to:

• Seal repair kits, pressure seals, Viton O-rings, and square rings.
• Bolts, nuts, washers (e.g., M20 x 225mm, Grade 8.8, DIN931).
• Glass tubes, gauge glass seals, and level gauges (e.g., Pyrex, high-pressure).
• Cartridge filters, floating ball assemblies, and valve repair kits.
• Gearboxes, bearings (e.g., deep groove, double shield/seal), and mechanical seals.
• Mesh screens, oil seals, and preformed packings.
• Pistons, scraper rings, and stem/disc assemblies.
• Virinta seals, gaskets, and preformed graphite packings.
• Coolers (industrial, water-based), steam traps, and ball floats.
• PTFE flange seals, LP heater plugs, and metallic pipes.
• Expandable rubber plugs for condenser tube leaks.
• Bearings (e.g., 6308-2RS, 6307-2RS, 6307-2Z).
• Dust covers, pump shafts, and mechanical seals for pumps.
• Plate heat exchangers (VT-40), gasket sets, and port rings.
• Turboflex couplings, bolts, and membranes.
• Pump packing (e.g., Burgmann 6230/SL, graphite/PTFE).
• Stand-by oil pumps with motors.
• Flow indicators (Kytol liquid, various ranges).

Quality management requirements include compliance with ISO 9001 Quality Management Systems. All spares must be accompanied by quality control documentation, material certificates (for metallic products), and applicable guarantees/warranties. Suppliers must ensure that all items meet the specified technical and material standards.

Compliance with the following standards and procedures is required: ISO 9001 Quality Management Systems, Occupational Health and Safety Act (OHSA), 240-168966153 - Generation Tender Technical Evaluation Procedure, 380-137062: Tender Technical Evaluation Strategy for Supply & Delivery of Turbine Auxiliaries Off-The-Shelf Spares, and Eskom Procurement Policy (32-1034).

Suppliers must comply with the Occupational Health and Safety Act (OHSA). Safe handling techniques must be practiced during loading, offloading, and transportation of spares. Damaged or non-functional items will not be accepted, and suppliers remain responsible for replacements, including handling and transportation costs.

The contract will be effective from the date of authorization. Suppliers must adhere to the following terms: supply and deliver spares as and when required for a maximum of 5 years, maintain contingency stock, and ensure emergency deliveries within 24 hours. All spares must match purchase order specifications, and non-compliant items will be rejected. Suppliers are responsible for safe handling, transportation, and replacement of defective items.

General requirements include: adherence to ISO 9001, OHSA, and Eskom Procurement Policy. Suppliers must provide a Quality Control Plan (QCP) or Quality Inspection Plan (QIP). All spares must be accompanied by quality control documentation, and material certificates must be submitted for metallic products. Contingency stock must be maintained, and emergency deliveries must reach Hendrina Power Station within 24 hours.

Evaluation will be based on the Tender Technical Evaluation process, with references to 240-168966153 - Generation Tender Technical Evaluation Procedure and 380-137062: Tender Technical Evaluation Strategy for Supply & Delivery of Turbine Auxiliaries Off-The-Shelf Spares. Compliance with ISO 9001 and OHSA is mandatory.