Compressor plant maintenance services for eskom’s hendrina power station

Complete and submit the following returnable documents as per the selected category: Form A, ISO 9001:2015 certificate (or QMS Manual/Quality Method Statement), internal and external management system audit reports (with Nonconformity, Correction, and/or Corrective Action Reports), Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per Scope of Works (Ref ISO 10005), and information for defined roles, responsibilities, and authorities. Save the completed template in PDF, sign, and preferably lock the sheet before submission.

Unable to extract eligibility criteria

Compliance with ISO 9001:2015 is mandatory. Required documents include: Valid ISO 9001:2015 certification (or equivalent QMS documentation), internal and external audit reports with Nonconformity, Correction, and/or Corrective Action Reports, and adherence to ISO 10005 for CQP and ITP. Bidders must also provide evidence of defined roles, responsibilities, and authorities.

Scope of work: Provision of Compressor Plant Maintenance.

• Must address all OHS risks associated with the scope.
• Health and Safety Plan must align with Eskom’s health and safety specifications.
• Baseline Risk Assessment (BRA) must cover all identified OHS risks, with methodology documented.
• OHS costing must be detailed and tied to the scope of work.

• Submit CVs, qualifications, and certificates for key personnel.
• Competencies must align with the scope of work, risks, and OHS plan.

• Valid Letter of Good Standing (COIDA or equivalent) is mandatory.
• OHS policy must comply with OHS Act Section 7 and be signed by the CEO.
• Proof of OHS competency (CVs, qualifications, certificates) required for key personnel.
• Acknowledgement of Eskom’s OHS legal and other requirements (Annexure B) must be signed and submitted.

Evaluation based on Annexure C 1: OHS Tender Evaluation Template (High Risk).

• Assess compliance of all returnable documents (e.g., OHS plan, BRA, costing).
• Use Y (Yes), N (No), or N/A (Not Applicable) for each requirement.
• Non-compliance may lead to disqualification.
• Refer to Document 240-77433139 Annexure A for additional guidance on OHS requirements.

Department: Supply Chain Management (SCM). No specific names, emails, phones, or addresses provided.

• Scope: Maintenance of compressor plant and accessories at Hendrina Power Station to ensure sustainability, reliability, and operational responsiveness.
• Applicability: Limited to Hendrina Power Station.
• Normative references:
• 240-168966153: Generation Tender Technical Evaluation Procedure.
• 32-1033: Eskom Procurement and Supply Chain Management Policy.
• 32-1034: Eskom Procurement and Supply Chain Management Procedure.
• Informative reference: Occupational Health and Safety Act (OHSA).
• Key abbreviations:
• QCP: Quality Control Plan.
• QIP: Quality Inspection Plan.
• TET: Technical Evaluation Team.
• SANS: South African National Standards.

• Bidders must provide proof of experience in compressor plant maintenance, including:
• Training certificates for relevant controllers (Siemens S700 PLC, Eco controller, Sigma air manager).
• Completion certificates for similar work (with referrals).
• Maintenance kits and spares lists for compressors and driers.
• Evaluation team (TET) responsibilities are defined per Generation Tender Technical Evaluation Procedure (240-168966153).

• Compliance with Eskom Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• Adherence to Occupational Health and Safety Act (OHSA).
• Controlled Disclosure: Document is classified as controlled; external parties must ensure alignment with the authorised version.

• Compliance with Occupational Health and Safety Act (OHSA) is required.
• Document references OHSA as an informative standard for the tender process.

• Must supply all spares for compressor and dryer as part of the maintenance scope.

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Clarification meeting 16.07.2026 at 10:00am Clarification meeting for compressor plant maintenance | Meeting-Join | Microsoft Teams

{"name":"__________________________________","email":"[email protected]","phone":null,"department":null,"address":"to sign all documents in connection with the tender and any contract that may result from it on"}

Tenders are to be delivered to the following address by the stipulated closing date and via Eskom E-tendering site on 27/07/2026 at time 10h00 a.m. TenderBulletin (eskom.co.za) Tenders are to be submitted electronically via Eskom E-tendering site by the stipulated closing date and time.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Annexure k Y

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

Threshold 70%

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

consult SDL&I for relevant If a tenderer fails to submit evidence of its points claim for a Specific

Specific Goals, scoring and Goal, it will not be disqualified. However, it will be awarded 0 points

the 80/20 system. Eskom will add the score from Pricing and Specific

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

Quality Category 2 Quality Requirements √

safety/quality

Environmental 1. EMS File (ISO14001:2015) √

2. ISO 14001 EMS Certificate (if company is certified)

3. A detailed signed Contractor’s Environmental

Management Plan (EMP)pertaining to site specific

activities

4. Certified copies of relevant Environmental

Authorisations, Permits, and Licences as required

e.g., waste transporter, waste sites licence etc.

5. A detailed signed Site Environmental Representative

Appointment Letter

6. Method statements for specific activities as per

contract

7. Copies of procedures and work instructions.

8. Copies of approved NEC/ PR/ Order contract

9. Emergency Preparedness Plans (e.g., oil / chemical

spill, disasters, etc.) The contractor must provide

protocols to be followed, and contingencies to be put

in place for any potential incidents.

10. Register of all hazardous substances as per the

11. Safety Data Sheets as per the scope of work (SDS)

12. Copy of approved Environmental Management

Programme

13. Register of waste that will be generated. Waste

Management Plan (Method statement)

14. Proof of training and skills of persons performing

significant activities (e.g., oil spills, application of

herbicides)

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 65

File name: ITT for Compressor plant 01_HK reviewed

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers

at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable) disqualifiable) to Tender Returnable Returnable Returnable

Please see full information attached on Annaxure S)

Due Audited Financial Statements of the tenderer for the previous √

Diligence/fina 18 months, or to the extent that such statements are not

ncial analysis available, for the last year.

In the case of a joint venture or special purpose vehicle

(SPV) specially formed for this tender, audited financial

statements for each participant in the JV / SPV must be

submitted.

Start-up enterprises formed within the last 12 months are not

required to submit audited financial statements, but if

successful in this Invitation to Tender; will be required to

furnish statements for the first year once available.

Documents required under

Functionality/techinical criteria

Functionality/T Qualitative Reference to Technical √

echnical Technical Criteria Specification / Tender

Description Returnable

1 Criteria 1: 80%

Company

tenderer must select a minimum of two (2) financial institutions that it

is likely to approach from the list provided of Eskom-approved

financial institutions.

3.5 Tender Prices Prices will not be read out

3.9 Basic Compliance Basic compliance with this Invitation to Tender requires a tenderer to

meet all the following requirements:

Management Plan (Method statement)

value &

Contact

person

1.2 Detailed, Detailed Method 20

comprehen method statement is

sive statement clearly

method must defined,

statement include, detailed, 20

with details but not be comprehens

ranging limited to, ive, and

from order the covers the

received to procureme full scope of

order nt, work

delivery. handling,

Requireme Point Weight %

Determinants

nts s

1.1 Completed Signed, Five task 30

orders complete orders/cont

AND d order, racts + Five

delivery and delivery

notes signed notes 30 related to

delivery Three task 20 the scope

note with orders/cont of work

the racts + (i.e., supply

following and three

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 65

File name: ITT for Compressor plant 01_HK reviewed

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers

at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable) disqualifiable) to Tender Returnable Returnable Returnable

delivery of informati delivery

off-the on: notes

shelf Name of Two task 10 spare) in company

orders/cont the past 5 where

years. project racts + two

was delivery

executed, notes

Project No task 0

Descriptio orders/Cont

n,

racts Contract

period,

Contract

value &

Experience

Requireme Point Weight %

at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable) disqualifiable) to Tender Returnable Returnable Returnable

basic,

vague, or

does not

cover most

of the scope

of work:

Not 0

submitted or

not related

to the scope

of work

1.3 Quality Detailed QCP is 20 20

(QCP) how ive, shows

related to quality is all hold

the ensured points, and

sourcing, throughout covers the

supply, and the full scope of

delivery of following work

the spares phases: QCP is 10

as per the planning, clear,

scope of procureme covers

work. nt, testing, majority of

and the scope of

delivery. work,

however, is

missing

some hold

or witness

points

QCP is 5

basic,

vague, or

does not

cover most

of the scope

of work

(QC): (within 3 to experienc

Minimum 6 months

e greater N3 to the

technical tender than

qualification closing equals to 3

and 3 date) of years

years’ N3

experience qualificatio Number of 10

as a quality n and a years of

controller. CV with experienc

traceable e greater

reference equals to 2

s.

years

Effective Date 17 June 2025

Review Date June 2030

Number Description Annexure Attached (Y /

N / n/a)

1.1.14 E-tendering Help Manual acknowledgement form Y Y

1.1.15 E-tendering Help Manual for supplier Y Y

1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A N/A

1.1.17 Contract Participation Goals (CPG) N/A N/A

(if applicable)

1.1.18 Scope of Work Annexure L Y

1.1.19 NEC or other Contract Annexure M Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Annexure M Y

option clauses, acceptable to Eskom as the Employer, selected

from the NEC Engineering and Construction Contract.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

[Procurement Practitioner to

consult SDL&I for relevant If a tenderer fails to submit evidence of its points claim for a Specific

Specific Goals, scoring and Goal, it will not be disqualified. However, it will be awarded 0 points

applicable evidence to be used] for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

tenders is the following: -

• Proof of CSD registration
• Nec
• Price Schedule
• All Annexures

Pricing Completed pricing schedule (if not already submitted in the √

schedule NEC or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof of √ application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) 1.Annexure B 2.OHS plan 3.Baseline OHS Risk Assessment (BRA) 4.Valid Letter of Good Standing (COIDA or equivalent) 5.OHS policy signed by CEO (please see full information attached on Annexure Q) Quality Category 2 Quality Requirements √ List of tender returnable. (please see full information attached on Annexure R) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 65 File name: ITT for Compressor plant 01_HK reviewed Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable)* disqualifiable) to Tender Returnable Returnable Returnable Other None √ safety/quality documents as required per

Points Allocation: 20 points

B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Ac

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 65

File name: ITT for Compressor plant 01_HK reviewed

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

1.2 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following

applicable:

• SHEQ requirements; and/or
• Financial viability
• SDL&I proposed targets
• (CSI=1% of the contract value)
• CSD registration

Safety COIDA - Original certificate of good standing or proof of √

application issued by the Compensation Fund (COID) or a

licensed compensation insurer (South African tenderers only)

3.Baseline OHS Risk Assessment (BRA)

4.Valid Letter of Good Standing (COIDA or equivalent)

at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable) disqualifiable) to Tender Returnable Returnable Returnable

Other None √

safety/quality

documents as

required per

scope of

works

Environmental 1. EMS File (ISO14001:2015) √

2. ISO 14001 EMS Certificate (if company is certified)

3. A detailed signed Contractor’s Environmental

Management Plan (EMP)pertaining to site specific

activities

9. Emergency Preparedness Plans (e.g., oil / chemical

spill, disasters, etc.) The contractor must provide

protocols to be followed, and contingencies to be put

in place for any potential incidents.

scope of work

11. Safety Data Sheets as per the scope of work (SDS)

at at prior

• (Non- Award. required closing required required closing. Contract Tender (disqualifiable) disqualifiable) to Tender Returnable Returnable Returnable

delivery of informati delivery

off-the on: notes

shelf Name of Two task 10 spare) in company

orders/cont the past 5 where

years. project racts + two

was delivery

executed, notes

Project No task 0

Environmental: 1. EMS File (ISO14001:2015) 2. ISO 14001 EMS Certificate (if company is certified) 3. A detailed signed Contractor’s Environmental Management Plan (EMP) pertaining to site specific activities 4. Certified copies of relevant Environmental Authorisations, Permits, and Licences 5. A detailed signed Site Environmental Representative Appointment Letter 6. Method statements for specific activities 7. Emergency Preparedness Plans 8. Register of all hazardous substances 9. Safety Data Sheets 10. Waste Management Plan.

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

W1: Dispute resolution procedure

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

The tender shall be for the whole of the contract. Eskom's right to accept or reject any tender.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies.

The Eskom Representative is: Name: Refilwe Keebine Tel: 013296 3133 E-mail: [email protected]

{"name":null,"email":null,"phone":null,"department":"ies.","address":null}

Engineer; QC

Accepted by ( Contract Leave it blank-

completed afterManager/ End User/

Project Manager)

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Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Contract quality plan sample

Index

. Definitions .................................................................................................................................... 3

2. Scope of work ............................................................................................................................. 4

3. Communication channels between supplier & ESKOM ...................................................... 4

4. Organogram ............................................................................................................................... 4

5. Index of interfacing documents (processes; standards; codes & specifications) ..... 4

6. A list of suppliers & sub-suppliers .......................................................................................... 4

7. Monitoring of suppliers & contractors /sub-suppliers .................................................. 5

8. Interface of sub-suppliers with the qms of supplier ........................................................ 5

9. Index of items to be manufactured, refurbished and newly purchased .................... 5

10. Related items/activities that need qcp/itp (offsite and onsite) ................................. 5

11. Scope of work areas and processes requiring special controls governed by

Codes of manufacturing/fabrication standards ..................................................................... 6

12. Index of documented information that shall be submitted to ESKOM during

Project .................................................................................................................................................. 6

13. How records will be controlled and retained .............................................................. 6

14. Concession and non-conformance management ......................................................... 7

15. Databook management process - databook index and operating & maintenance

Manual .................................................................................................................................................. 7

16. Management of working tools and equipment (infrastructure) required to

Execute the contract scope of work. ........................................................................................... 7

17. Dealing with customer property ....................................................................................... 7

18. Product preservation ........................................................................................................... 7

19. Identification and traceability .......................................................................................... 7

20. Commissioning and post delivery activities .................................................................... 7

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of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

1. Definitions

a) Quality Management System - defined as a formalized system that documents processes, procedures,

and responsibilities for achieving quality policies and objectives.

b) Quality Plan - specification of the procedures and associated resources to be applied when and by whom

to a specific object. “A document or set of documents that describe the standards, quality practices,

resources and processes pertinent to a specific product, service or project.”

c) Quality Assurance - "part of quality management focused on providing confidence that quality

requirements will be fulfilled." The confidence provided by quality assurance is twofold—internally to

management and externally to customers, government agencies, regulators, certifiers, and third parties.

The planned and systematic activities implemented within the quality system that can be demonstrated to

provide confidence that a product or service will fulfil requirements for quality."

d) Quality Control - part of quality management focused on fulfilling quality requirements." While quality

assurance relates to how a process is performed or how a product is made, quality control is more the

inspection aspect of quality management. An alternate definition is "the operational techniques and

activities used to fulfil requirements for quality."

e) Supplier – supplier - organization that provides a product or a service. A supplier is an individual or

organization who provides businesses with either products, services, or both. A provider can be internal

or external to the organization.

f) Sub-suppliers - suppliers that will be utilised by tenderer to execute the scope of work deliverables. Sub-

Supplier means any supplier who contracts with the Supplier for performance of the services for which

the Supplier has contracted with the Service Provider.

g) A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime

contractor or main contractor hires to perform a specific task as part of an overall project and normally

pays for services provided to the project.

h) Quality objectives: This term represents the plan laid out to ensure that quality results are achieved

properly. They are measurable goals relevant to enhancing customer satisfaction and are consistent with

the quality policy. The quality goals are specific, measurable (using key figures), and time-bound (SMART)

intermediate steps to fulfil the quality policy.

i) Quality policy: Overall intentions and directions of an organization with regard to quality concerns, as

formally expressed by the top management.

j) Risk management: The identification, evaluation and prioritization of risks to eliminate or mitigate their

probability or severity or to leverage opportunities.

k) Documented information: information that must be controlled and maintained. A process for identifying,

reviewing and approving documents as well as using an appropriate format and media for the contents of

the documented information is required in any organisation. Documented information must be available

for those that need to access it, protected, version controlled and inactive/old versions (obsolete) disposed

of properly.

l) Method statements: It describes in a logical sequence exactly how a job is to be carried out in a safe

manner and without risks to health/safety. It includes all the risks identified in the risk assessment and the

measures needed to control those risks. This allows the job to be properly planned and resourced.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

(Type in the Full description of the Works Information as described in the NEC or Fidic document)

Scope of work category ( Mark with X if Yes N/A Type in the scope of work in the appropriate

any activity below is included in SOW) column.

Design

Manufacturing

Supply and Delivery/ Transportation

Construction/ Installation/ Maintenance

Commissioning

Professional services

Other

3. Communication channels between supplier & ESKOM

Each person on site must know their own responsibilities as well as the responsibilities of others. Each party must keep the relevant

people informed. Indicate for this contract Communication regarding all quality related issues i.e. Documentation/ Supplier Representative

details and contacts - E-mails; Minutes of Meetings; Fixed Contract Meeting; /Weekly Progress Meetings & reporting;. All documentation

shall be submitted per the contract agreement).

4. Organogram

(Include scope of work /contract related organogram showing designations with roles and responsibilities/ outputs, which shall include the

QA and QC functions with all personnel responsible for management of activities/processes during execution or delivery of product. Team

member’s responsibilities and qualifications necessary to fulfil stated duties Work verification (e.g., who is responsible for carrying out a

task, as well as who is responsible for checking the work)

5. Index of interfacing documents (processes; standards; codes &

Specifications)

List of Supplier’s core processes to be used for executing scope of work / List of Documents to be used on this contract - Work Instructions;

Processes; policies; procedures for the scope of work; Industry standards; specifications; drawings applicable to the scope of work.

Name of document Type Revision

6. A list of suppliers & sub-suppliers

(for sow specific raw material/ required components; list all possible services/material to be sourced or services to be outsourced)

Material components to be purchased

Possible suppliers to be used for sourcing Material /components to be purchased

A

B

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Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Scope of Work Sub-Suppliers or Sub-contractors- for specialised, complex SOW activities that will be

outsourced.

Outsourced Description of the activity Criteria for selection

Activity/Subcontractor

Eg - Drilling of holes in rocky areas Rock drilling when digging holes; Hiring additional ladders; Eg: Technical & Quality requirements

A

B

C

Note: Evaluation; selection and performance monitoring of suppliers shall be performed as defined in the supplier’s procedures for

managing externally supplied products and services.

7. Monitoring of suppliers & contractors /sub-suppliers

(Description of how the tender’s Supplier and contractors indicated in Section 6 will be monitored post award, mark with X the applicable

box- if there are sub-suppliers/ sub-contractors)

Supplier/contractor performance monitoring activities as per scope of work Yes N/A

Supplier inspection report or

supplier surveillance/audit report or /and audit schedule

Generate supplier/contractor inspection plan

Purchased Material verification checklist or report

8. Interface of sub-suppliers with the qms of supplier

(Description of the interface of the Sub-Supplier and Suppliers QMS and applicable documents, procedures and work instructions)

9. Index of items to be manufactured, refurbished and newly

Purchased

(Submit a list of SOW items/activities that will be manufactured/refurbished or purchased which will be used on this project/contract

including full descriptions; production schedule and if produced in-house or out-sourced)

Item manufactured refurbished purchased serial number

10. Related items/activities that need qcp/itp (offsite and onsite)

(Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and

compliance monitoring Inspection Management)

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

11. Scope of work areas and processes requiring special controls

Governed by codes of manufacturing/fabrication standards

(Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables

identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example,

you could note that you will be completing a Quality Control Checklist for each major deliverable)

12. Index of documented information that shall be submitted to ESKOM

During project

All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed

off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained

information to be submitted as evidence - SOW has been executed, SOW outputs

(Example):

Title number

Submitted to Eskom prior to commencement /execution

QCP / ITP from Suppliers

Certificates of compliance

Index of ITP/QCP/PQP

Data book Index

Risk Register

offsite and offshore inspections

Submitted to Eskom during and at completion of the contract

Method statements/Safe Working Procedures/ PQRs; Repair Procedures)

Qcp / itp/pqp

Final DATA book

Captured in the QMS of the Supplier / Sub-Supplier

Quality Manual

Quality Policy

Risk Register

Audit findings report and Audit Findings Register / Action Register

Consolidated inspection register of all planned and completed inspections (Accepted,

Rejected, Postponed, Cancelled, Missed);

Monthly Inspection Analysis Report

Audit findings report and Audit Findings Register / Action Register – Analysis Report

Updated procedure registers (PQRs, Method Statements, Repair Procedures, etc.)

A register of NCs / Defects / Punch Items with all the necessary analysis – Analysis Report

Databook status registers – Monthly Analysis Report (Milestone Based)

Inspection rejection rate

13. How records will be controlled and retained

(Some records submitted in Clause 12 of CQP- Description of how records shall be controlled (eg. identified, completed, retained and

disposition method - please do not attach procedure) A good retrievable filing system using an indexing and cross reference system should

be set up.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Record name Reference number Distributed to Retention period

(access):

14. Concession and non-conformance management

(Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non-

Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process.

15. Databook management process - databook index and operating &

Maintenance manual

If data book applicable to the scope of work, Submission of data books – reflect review; and acceptance; include list of purchase orders for

quality critical items.

16. Management of working tools and equipment (infrastructure)

Required to execute the contract scope of work.

(Provide a list of Tools & Equipment to be used for this contract; Provide a list of Calibration/ Maintenance or Test (for those applicable)

status of each of the tools and equipment to be used)

17. Dealing with customer property

Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001

requirement.

18. Product preservation

Include a process flow which details the manner for the preservation, storage and handling of materials – identification; handling;

contamination control; packaging; storage; transmission or transportation, and protection

19. Identification and traceability

Indicate the identification and traceability methods to be used for SOW related activities affected by statutory and regulatory requirements

20. Commissioning and post delivery activities

Indicate any post-delivery activities/support and how shall it be given to Eskom during commissioning and after SOW delivery - any

warranty period and conditions; customer satisfaction measurement; technical support; defect correction period/ retention funds. When

determining post-delivery activities consider statutory; regulatory and scope of work requirements

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

management

Reference –: Guidelines for quality plans SANS 466:2005 Edition 1 / ISO 10005:2005 Edition 2

Reviewed by ( Project Leave it blank-

completed afterCoordinator; Site

award

Engineer; QC

Accepted by ( Contract Leave it blank-

completed afterManager/ End User/

award

Project Manager)

Ltd, Reg No 2002/015527/30.

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Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

. Definitions .................................................................................................................................... 3

2. Scope of work ............................................................................................................................. 4

3. Communication channels between supplier & ESKOM ...................................................... 4

4. Organogram ............................................................................................................................... 4

5. Index of interfacing documents (processes; standards; codes & specifications) ..... 4

6. A list of suppliers & sub-suppliers .......................................................................................... 4

7. Monitoring of suppliers & contractors /sub-suppliers .................................................. 5

8. Interface of sub-suppliers with the qms of supplier ........................................................ 5

9. Index of items to be manufactured, refurbished and newly purchased .................... 5

10. Related items/activities that need qcp/itp (offsite and onsite) ................................. 5

Project .................................................................................................................................................. 6

13. How records will be controlled and retained .............................................................. 6

14. Concession and non-conformance management ......................................................... 7

Ltd, Reg No 2002/015527/30.

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Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

a) Quality Management System - defined as a formalized system that documents processes, procedures,

and responsibilities for achieving quality policies and objectives.

b) Quality Plan - specification of the procedures and associated resources to be applied when and by whom

to a specific object. “A document or set of documents that describe the standards, quality practices,

resources and processes pertinent to a specific product, service or project.”

c) Quality Assurance - "part of quality management focused on providing confidence that quality

requirements will be fulfilled." The confidence provided by quality assurance is twofold—internally to

management and externally to customers, government agencies, regulators, certifiers, and third parties.

provide confidence that a product or service will fulfil requirements for quality."

d) Quality Control - part of quality management focused on fulfilling quality requirements." While quality

assurance relates to how a process is performed or how a product is made, quality control is more the

inspection aspect of quality management. An alternate definition is "the operational techniques and

activities used to fulfil requirements for quality."

e) Supplier – supplier - organization that provides a product or a service. A supplier is an individual or

organization who provides businesses with either products, services, or both. A provider can be internal

or external to the organization.

f) Sub-suppliers - suppliers that will be utilised by tenderer to execute the scope of work deliverables. Sub-

Ltd, Reg No 2002/015527/30.

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Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

2. Scope of work

(Type in the Full description of the Works Information as described in the NEC or Fidic document)

Scope of work category ( Mark with X if Yes N/A Type in the scope of work in the appropriate

any activity below is included in SOW) column.

Ltd, Reg No 2002/015527/30.

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Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Description

10. Related items/activities that need qcp/itp (offsite and onsite)

(Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and

compliance monitoring Inspection Management)

Ltd, Reg No 2002/015527/30.

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Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

(Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables

identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example,

you could note that you will be completing a Quality Control Checklist for each major deliverable)

All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed

off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained

information to be submitted as evidence - SOW has been executed, SOW outputs

(Example):

offsite and offshore inspections

Consolidated inspection register of all planned and completed inspections (Accepted,

Rejected, Postponed, Cancelled, Missed);

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

(Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non-

Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process.

Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001

requirement.

Commissioning and post delivery activities

{"name":null,"email":"[email protected]","phone":"011 800 5843","department":null,"address":"C Limited (Reg No"}

Returnable Documents: C1.1 Form of Offer and Acceptance 3, C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and

out quality verifications

Maintenance

NEC3 Term Service Contract (TSC3)

Between ESKOM HOLDINGS SOC LIMITED

(Reg No. 2002/015527/06)

and Not known yet

for The provision of compressor plant maintenance

frequencies in case there are deviations that are compelling.

Note:

• The compressors and driers have hours that are approaching the major service as

prescribed by the OEM on the service manual, therefore the major service will fall within

this contract. The Contractor is required to submit the comprehensive methodology to

the Employer of how the major service will be carried out without jeopardising the

operation of the system and explicitly identify all resources deemed necessary to carry

the said task.(furthermore the comprehensive scope for major service must be

submitted with timelines within the first 3 months of the contract).

• For every service the oil sample must be taken and analysed by the professional

service provider and the report submitted to the Employer.

• For any incident the Contractor must report to work within 24hours after they are

informed to come and do the following:

Design and Supply of Equipment ..........................................................................................11

Things provided at the end of the service period for the Employer’s use equipment .........................11

Information and other things ................................................................................................11

Competency certificate .......................................................................................................11

Management of work done by task order ................................................................................11

Health and safety, the environment and quality assurance .........................................................12

Health and safety risk management .......................................................................................12

Environmental Constraints ...................................................................................................12

Quality assurance requirements ............................................................................................13

Procurements ...................................................................................................................13

Minimum requirements of people of employed .........................................................................13

BBBEE and refining Scheme ................................................................................................13

Preferred Subcontractors .....................................................................................................13

Plant and Materials ............................................................................................................14

Correction of defects ..........................................................................................................14

Contractor’s procurement of Plant and Materials ......................................................................14

Tests and inspections before delivery ....................................................................................14

Plant & Materials is provided ‘’ free issue’’ by Employer .............................................................15

Working on the Affected Property ..........................................................................................15

Employer’s site entry and security control, permits, and site regulations ........................................15

Security Arrangement .........................................................................................................16

People restrictions, hours of work, conduct and records ............................................................16

ESKOM holdings soc ltd contract NO. _________

Contents: No of

pages

Part C1 Agreements & Contract Data 1

Part C2 Pricing Data 17

Part C3 Scope of Work 1

CONTRACT No. []

ESKOM holdings soc ltd contract NO. _________

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

Part C4 Site Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

Part 2: pricing data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 2

C2.2 The price list 2

ESKOM holdings soc ltd contract NO. _________

C2.1 Pricing assumptions: Option A

the tendering contractor should insert any additional items which he considers necessary. Whichever

party provides the items in the price list the total of the Prices is assumed to be fully inclusive of everything

necessary to Provide the Service as described at the time of entering into this contract.

1 As the Contractor has an obligation to correct Defects (core clause 42.1) and there is no

compensation event for this unless the Defect was due to an Employer’s risk, the lump sum Prices and

rates must also include for the correction of Defects.

cost to the Contractor of doing the work must be included in, or spread across, the other Prices and rates

in the price list in order to fulfil the obligation to complete the service for the tendered total of the Prices, in

this case the target.

Payment Terms: payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Employer's procedures stated in the Service Information, showing the amount due for payment

equal to that stated in the payment certificate.

Z8.2 If the Contractor does not provide a tax invoice in the form and

C1.1 Form of Offer and Acceptance 3

C1.1 Form of Offer & Acceptance

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer

B-BBEE Details: tly

and severally liable to the Employer for the performance of this contract.

Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service

Manager within two weeks of the Contract Date of the key person who has the authority to bind

the Contractor on their behalf.

Z2.3 The Contractor does not substantially alter the composition of the joint venture, consortium or

other unincorporated grouping of two or more persons without the consent of the Employer

having been given to the Contractor in writing.

Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Works.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Ethics

ESKOM holdings soc ltd contract NO. _________

Compressor plant service maintenance

Z4.1 A

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

be necessary to prove.

6 Compensation events As per core clause 60.1 (Section 1 to 14) of the

Tsc3

60.1(14) These are additional compensation

• Additional Scope of work not in

events: the contract

• Inclement weather conditions
• Contamination from toxic or

hazardous chemical substances

under the care of the Employer

including the Contractor

• Power and air supply disruption

except that which is the

responsibility or under the control

of the Contractor

80.1 These are additional Employer's risks 1. Change to existing Safety Procedure

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z5.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z6 Waiver and estoppel: Add to core clause 12.3:

Z6.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z7 Health, safety and the environment: Add to core clause 27.4

ESKOM holdings soc ltd contract NO. _________

Z7.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2003 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

undertakes, in and about the execution of the service, to comply with the Construction

compressors which in total add up to 156 cubic meters per minute of flow. The station

usage averages to 96 cubic meters per minute at 720 kPa in total, which is shared

between the service air and control air system. Standby diesel compressors supply

control air systems in case of emergency or when the electrical control air compressors

fail. Compressor plant and its accessories needs to be maintained so that it is

sustainable, reliable and responsive based on operational demands as per maintenance

regime on figure 1.

C3.2. Description of the works

• Compressor plant and its accessories needs to be maintained so that it is sustainable,

reliable and responsive based on operational demands.

• The compressor plant shall be maintained to ensure it complies to air standard, ISO

8573, to be able to achieve the optimized dew point temperature of ≥ -40 0c.

• The maintenance execution shall be at all times in compliant with OSHACT.

• Plant safety regulations must be adhered to at all times. Electrical works shall only be

executed by the qualified skilled personnel (engineer/technician/artisan).

• All maintenance conducted and result therefore shall be recorded filed and copies

shall be sent to the Employer.

• Ensures that all the spares necessary for the running of the plant are available

onsite. (Minimum of spares to kept shall be discussed with an Employer.

• Scrapping and purchasing of the motors remains the responsibility of the

Scope for services A: COMPRESSOR

• Check cooling, clean cooler.

• Check valves for wear, clean, change wear parts.

• Check coupling.

• Replace air inlet filter.

• Replace filter mats.

• Check oil level, oil filter, oil separator cartridge and oil scavenge tube.

• Change oil and filter if necessary.

• Check performance of compressor airend, vibration, direction of rotation, leaks.

• Check pipe work and hose connections for leaks and tightness.

• Check pressure relief valve and gauges on air receiver

• Check and clean condensate drain of ZK centrifugal separator.

• Check electrical cables and cable inlets, check terminal strip connections for tightness.

• Clean electrical cabinet.

• Check performance of drive motor, check motor fan blades for damage.

• Grease Drive motor grease nipples.

• Check and if necessary adjust regulating, switching and control elements.

• Check shutdown and safety functions.

• Check indication, warning and alarm functions.

• Check safety valve and fittings.

• Service Eco drains.

• Plant leaks detection must be executed

• PRV’s shall be tested as per statutory PM’s

• Provisional maintenance of the extra two dryers

• Make sure always the pressure regulating valve is in a serviceable condition.

• Flow meters must be checked that are always functional and available.

• Submit a proposal methodology of major service prior for 6 months, before contract

expires.

• Maintain mobile portable compressors

• Contract price adjustment shall be performed.

Scope for services B: COMPRESSOR

• Check cooling, clean cooler.

• Check valves for wear, clean, change wear parts.

• Check coupling.

• Replace air inlet filter.

• Replace filter mats.

• Check oil level, oil separator cartridge and oil scavenge tube.

• Replace oil filter.

• Replace oil separator Filter

• Change compressor only if necessary.( based on oil analysis).

• Check performance of compressor airend, vibration, direction of rotation, leaks.

• Check pipe work and hose connections for leaks and tightness.

• Check pressure relief valve and gauges on air receiver.

• Check and clean condensate drain of ZK centrifugal separator.

• Check electrical cables and cable inlets, check terminal strip connections for tightness.

• Clean electrical cabinet.

• Check performance of drive motor, check motor fan blades for damages.

• Grease Drive motor grease nipples.

• Check and if necessary adjust regulating, switching and control elements.

• Check shut down and safety functions.

• Check indication, warning and alarm functions.

• Check safety valve and fittings.

• Service Eco drains.

Scope for service C: COMPRESSOR

• Check cooling, clean cooler.

• Check valves for wear, clean, change wear parts.

• Check coupling, replace if necessary.

• Replace air inlet filter.

• Replace filter mats.

• Check oil level, oil filter, oil separator cartridge and oil scavenge tube.

• Replace oil filter.

• Replace oil separator filter.

• Change compressor oil if necessary. (based on oil analysis).

• Maintenance kit, minimum pressure check valve.

• Maintenance kit, inlet valve.

• Maintenance kit, combination valve.

• Maintenance kit, vent control valve.

• Maintenance kit, venting valve.

• Maintenance kit, pneumatic valve.

• Replace fan motor bearings.

• Check performance of compressors airend, vibration, direction of rotation, leaks.

• Check pipe work and hose connection for leaks and tightness.

• Check pressure relief valve and gauges on air receiver.

• Check and clean condensate drain of ZK centrifugal separator.

• Check electrical cables and cable inlets, check terminal strip connection for tightness.

• Clean electrical cabinet.

• Check performance of drive motor, check motor fan blades for damages.

• Grease Drive motor grease nipples.

• Check and if necessary adjust regulating, switching and control elements.

• Check shut down and safety functions.

• Check indication, warning and alarm functions.

• Check safety valve and fittings.

• Service eco drains.

Scope for services D: Compressor

• Check cooling, clean cooler.

• Check valves for wear, clean, change wear parts

• Replace drive coupling

• Replace air inlet filter

• Replace filter mats

• Check oil level, oil filter, oil separator cartridge and oil scavenge tube

• Replace oil filter

• Replace oil separator filter

• Replace compressor oil

• Overhaul minimum pressure check valve overhaul inlet valve

• Overhaul combination valve

• Overhaul vent control valve

• Overhaul venting valve

• Overhaul pneumatic valve

• Replace fan motor bearings

• replace main drive motor bearings

• replace control line hoses

• check performance of compressor airend, vibration, direction of rotation, leaks

• check pipe work and hose connections for leaks and tightness

• check pressure relief valve and gauges on air receiver

• check and clean condensate drain of ZK centrifugal separator

• check electrical cables and cable inlets, check terminal strip connections for tightness

• clean electrical cabinet

• check performance on drive motor, check motor fan blades for damage

• grease drive motor grease nipples

• check and if necessary adjust regulating, switching and control elements

• check shut down and safety functions

• check indication, warning and alarm functions

• check safety valve and fittings

• service Eco Drains

Scope of maintenance work: Dryers

Scope for service A: Dryers

• Check, clean heat exchanger

• Check valves for wear, clean

• Check air inlet temperature, air outlet temperature, dew point temperature

• Check for wear, clean condensate drain, change wear parts

• Check refrigeration system, clean refrigerant condenser

• Replace internal micro filters and external FE micro filter

• Check and if necessary adjust regulating, switching and control elements

• Check shut-down and safety functions

• Check filtrate and oil drainage for free flow, clean

Scope for services B: Dryers

• Check, clean heat exchanger

• Check valves for wear, clean

• Check air inlet temperature, air outlet temperature, dew points temperature

• Check for wear, clean condensate drain, replace wear parts

• Check refrigeration system, clean refrigerant condenser

• Replace internal micro filters and external FE Micro filters

• Check and if necessary adjust regulating, switching and control elements

• Check shut down and safety functions

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z7.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z8 Provision of a Tax Invoice and interest. Add to core clause 51

Z8.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

Health and safety facilities on the Affected Property ..................................................................16

Health and safety facilities on the affected property ...................................................................17

Environmental controls, fauna & flora .....................................................................................17

Cooperating with and obtaining acceptance of Others ...............................................................17

Records of Contractor’s Equipment .......................................................................................17

Equipment provided by the Employer .....................................................................................17

Site Services and facilities ...................................................................................................17

Provided by the Employer ....................................................................................................17

Provided by the Contractor ...................................................................................................17

Control of noise, dust, water, and waste .................................................................................18

Hook ups to existing works ..................................................................................................18

Test and inspection ............................................................................................................18

Lists and Inspection 18

List of Drawings 19

Part 3: scope of work

C3: Scope of Work

C3.1 Service Information

Part c1: agreements & contract data

Contents: No of

pages

C1.1 Form of Offer and Acceptance 3

[to be inserted from Returnable Documents at award

stage]

C1.2a Contract Data provided by the Employer 7

C1.2b Contract Data provided by the Contractor 16

[to be inserted from Returnable Documents at award

stage]

C1.3 Proforma Guarantees [●]

ESKOM holdings soc ltd contract NO. _________

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

clauses and the clauses for main Option:

• A: Priced contract with price list

dispute resolution Option W1: Dispute resolution procedure

and secondary Options

X1: Price adjustment for inflation

X2 Changes in the law

X4: Parent company guarantee

X7: Delay damages

X16: Retention

X17: Low service damages

X18: Limitation of liability

X19: Task Order

Z: Additional conditions of contract

of the NEC3 Term Service Contract (June

2005)2

10.1 The Employer is (name): Eskom Holdings SOC Limited (Reg No:

2002/015527/06), a juristic person incorporated

in terms of the company laws of the Republic of

50.1 The assessment interval is 25th of each month

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are 30 Days

made is

51.4 The interest rate is zero percent above the publicly quoted prime rate

of interest (calculated on a 365 day year) charged

by from time to time by the Standard Bank of South

Africa (as certified, in the event of any dispute, by

any manager of such bank, whose appointment it

shall not be necessary to prove) for amounts due in

Money Rates Service (or such service as may

replace the Reuters Monitor Money Rates Service)

on the due date for the payment in question,

adjusted mutatis mutandis every 6 months

thereafter (and as certified, in the event of any

dispute, by any manager employed in the foreign

exchange department of The Standard Bank of

operation of Hendrina Power station, the

following risk will form part of the

contract, namely:

83.1 The Employer provides these insurances as stated for “Format TSC3” available on

from the Insurance Table http://www.eskom.co.za/live/content.php?Item_ID=

9248

(See Annexure A for basic guidance).

83.1 The Employer provides these additional as stated for “Format TSC3” available on

insurances http://www.eskom.co.za/live/content.php?Item_ID=

9248

(See Annexure A for basic guidance)

83.1 The minimum amount of cover for the amount of the deductibles relevant to the

insurance against loss and damage event described in the “Format TSC3”

caused by the Contractor to the insurance policy available on

Employer’s property is http://www.eskom.co.za/live/content.php?Item_ID=

9248

83.1 The minimum amount of cover for loss of the amount of the deductibles relevant to the

or damage to Plant and Materials provided event described in the “Format TSC3”

by the Employer is: insurance policy available on

http://www.eskom.co.za/live/content.php?Item_ID=

9248

83.1 The minimum amount of cover for whatever the Contractor deems necessary in

insurance in respect of loss of or damage addition to that provided by the Employer.

to property (except the Employer’s

property, Plant and Materials and

Equipment) and liability for bodily injury to

or death of a person (not an employee of

the Contractor) arising from or in

ESKOM holdings soc ltd contract NO. _________

connection with the Contractor’s Providing

the Service for any one event is:

83.1 The minimum limit of indemnity for As prescribed by the Compensation for

insurance in respect of death of or bodily Occupational Injuries and Diseases Act No. 130

injury to employees of the Contractor of 1993 and the Contractor’s common law

arising out of and in the course of their liability for people falling outside the scope of

employment in connection with this the Act with a limit of Indemnity of not less than

contract for any one event is: R500 000 (Five hundred thousand Rands)..

9 Termination As per core clause 90 (Section 90.1 to 90.5) of

the TSC3

dispute to him.

W1.2(3) The Adjudicator nominating body is: The Chairman of the Joint Civils Division of the

0. [●] [●]

0. [●] [●]

0. [●] [●]

[●] non-adjustable

1.00

X2 Changes in the law As per the terms and conditions of NEC3 TSC

X17 Low service damages

X17.1 The service level table is in

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer R0.0 (zero Rand)

for indirect or consequential loss is limited

to

X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the

liability to the Employer for loss of or event described in the “Format TSC3”

damage to the Employer’s property is insurance policy available on

limited to http://www.eskom.co.za/live/content.php?Item_ID=

9248

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is limited

to the total of the Prices at the Contract Date

and

the amounts excluded and unrecoverable from

the Employer’s insurance (other than the

resulting physical damage to the

Employer’s property which is not excluded)

plus the applicable deductibles in the

Employer’s assets and works / maintenance

policies available on

http://www.eskom.co.za/live/content.php?Item_

Id=9248

X18.4 The Contractor’s total liability to the the total of the Prices other than for the

in connection with this contract, other than

the excluded matters, is limited to The Contractor’s total liability for the additional

excluded matters is not limited.

outside the Affected Property,

loss of or damage to property (other than the

Employer’s property, Plant and Materials),

death of or injury to a person and

infringement of an intellectual property right.

ESKOM holdings soc ltd contract NO. _________

X18.5 The end of liability date is 1 month after the end of the service period.

X19 Task Order

X19.5 The Contractor submits a Task Order Two day of receiving notification

programme to the Service Manager within

Z3.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Service Manager

within thirty days of the notification or as otherwise instructed by the Service Manager.

Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Works.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Ethics

ESKOM holdings soc ltd contract NO. _________

otherwise, whether in connection with any procurement process or contract with the Employer

or other people or organisations and including in circumstances where the Contractor or any

such member is removed from the an approved vendor data base of the Employer as a

consequence of such practice.

Z4.3 Notwithstanding the provisions of core clause 90.2, the procedures on termination in terms of

this clause are P1, P2 and P4 as stated in the core clause 92 and the amount due is A1 and A3

as stated in core clause 93.

Z5 Confidentiality

Z5.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z5.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z5.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z5.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

equal to that stated in the payment certificate.

Z8.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of core clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z8.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to

comply with the requirements of the Value Added Tax Act, no (as amended) and to

include the Employer’s VAT number 4740101508 on each invoice he submits for payment.

Z9 Notifying compensation events

Z9.1 Delete from the last sentence in core clause 61.3, “unless the Service Manager should have

notified the event to the Contractor but did not”.

Z10 Employer’s limitation of liability

Z10.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z10.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for under the

compensation events stated in this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z11

point, after the words "against it":

Z11.1 or had a judicial management order granted against it.

ESKOM holdings soc ltd contract NO. _________

Annexure A: Insurance provided by the Employer

provided by the Employer. Details of the insurance itself are available from the internet web link given below.

1. Services provided in a TSC3 contract could include some element of construction or refurbishment as

well as a continuous maintenance or operational service activity. If an event occurs which causes loss

or damage, a claim could be made either against the Employer’s “works” type policy which may be in

place for the Employer’s portion of the Affected Property concerned or against the Employer’s assets

policy which may be in place for the Employer’s portion of the Affected Property concerned, or both.

3. The Contractor is required in terms of Contract Data for clause 83 to provide cover for the deductibles in

the insurance provided by the Employer. This can be provided from his own resources on a ‘self

insured’ basis or obtained by him from his own insurers. In order to assess the extent of this cover,

tendering contractors and their brokers should consult the internet web link given below and scroll to

‘Format TSC3’ to establish both the cover and the deductibles in relation to the service provided in

terms of this contract.

on the internet web link listed below and may not be the cover required by the tendering contractor or as

intended by each of the listed insurances in the left hand column of the Insurance Table in clause 83.2.

In terms of clause 83.1 “the Contractor provides the insurances stated in the Insurance Table except any

insurance which the Employer is to provide”. Hence the Contractor provides insurance which the

insures for the difference between what the Insurance Table requires and what the Employer provides.

5. If Marine Insurance is required the Contractor needs to obtain a copy of the latest edition of Eskom’s

C1.1 Form of Offer Acceptance ...............................................................................................3

Acceptance .........................................................................................................................4

Schedule of Deviations to be completed by Employer prior to contract award ....................................5

Part one – Data provided by the Employer .................................................................................6

Compensation events ............................................................................................................8

Priced contract with price list ..................................................................................................9

Annexure A: Insurance provided by the Employer......................................................................14

Annexure B: The Employer’s panel of Adjudicators ..................................................................15

Part two – Data provided by the Contractor .............................................................................16

Part 2: Pricing data ............................................................................................................17

The Condition of the Contract ...............................................................................................20

C2.2 The Price list ..............................................................................................................21

Part 3 Scope of Work ......................................................................................................... 1

C3.3 Reports .....................................................................................................................8

C3.4 Spares ..................................................................................................................... 8

Interpretation and terminology ...............................................................................................9

Management’s Strategy and start up .....................................................................................10

The Contractor’s plan for service ..........................................................................................10

Management Meetings ...................................................................................................... 10

Contractor’s Management, supervision and key people .............................................................10

Documentation Control .......................................................................................................10

Invoicing and payment ........................................................................................................10

Contract Change Management .............................................................................................10

Records of Defined Cost to be kept by the Contractor ...............................................................11

Insurance Provided by the Employer .....................................................................................11

permitted in terms of the Conditions of Tender. 3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to incorporate the effect of it.

C1.2 TSC3 Contract Data Tel No. 011 800 5843/011 800 8000 10.1 The Service Manager is (name): Hunadi Mahlanyane Address 1 Impala Road, Pullenshope, 1096 Tel (+2713) 296 3974 2 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 011 803 3009 Fax e-mail [email protected]

{"name":null,"email":null,"phone":null,"department":null,"address":"it proposals in a table below for developing the skills of unemployed"}

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

NB: The following documents are required to claim preference points,

Tenderer failing to provide documentation for the allocation of preference points will not be

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

N/a

NOTE: Failure by the Contractor/Service Provider/Supplier to meet the CIDB CSDG mandatory %

will render their tender non-responsive.

through their supply network. In certain cases, the SETA’s accredited training providers can be

approached to participate in developing critical and scarce skills.

Note: That these targets for skills development candidates categorically exclude Eskom

employees and registered learners. The tenderers are required to take full responsibility

for the total cost of developing the requisite skills, and Eskom shall not make any

user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

File name: 240-43921804 (Rev 6) Header and footer portrait template of 6

Document Identifier 240-148918142 Rev 4

SDL&I Strategy Setting Effective Date 01 April 2023

Template Review Date April 2026

financial contribution towards the fulfilment of this obligation. Tenderers also are

advised to approach their relevant SETAs to access grants, subsidies, and incentives

as well as South African Revenue Services for tax rebates that are earmarked for skills

development initiatives

Section 4: SDL&I Penalty and Performance Security

Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.

Eskom will apply a penalty of 1.5% of the Contract Value for failure to meet SDL&I obligations.

For the duration of the contract, Eskom will retain 1.5% of every invoice (excluding VAT) as security

for the fulfilment of all SDL&I Obligations. The retained amounts shall only be released to the

• Jobs. Tenderers are required to submit proposals for the type and number of jobs that will be created and retained in South Africa as a direct result of being awarded a contract.

tender response must be separated into its components as per the Price Schedule included with

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

B-BBEE Minimum Level: 0

Points Allocation: 20 points

B-BBEE Details: Document Identifier 240-148918142 Rev 4

SDL&I Strategy Setting Effective Date 01 April 2023

Template Review Date April 2026

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the

Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer

scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit /

CIPS affidavit

• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint

ventures),a consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

• May only score point out of 90/80 for price
• Scores 0 points out of 10/20 for specific goals

Section 2: Objective criteria

The inclusion of objective criteria is not mandatory but a condition for contract award. If the tenderer

does not meet objective criteria; it may lead to the second-ranked tenderer being recommended for

award.

2.1 Designated Sectors

Confident

2.1 Designated Sectors achieved in full by the tenderer a) Is this Commodity or part of it a Designated Sector? NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are therefore mandatory and must be tender returnable if applicable

ensure their validity:

• Name/s of deponent as they appear in the identity document and the identity number.
• Designation of the deponent as the director, owner or member must be indicated in order to know that person is duly

authorised to depose of an affidavit. (Mark the applicable option).

• Name of enterprise as per enterprise registration documents issued by the CIPC, where applicable, and enterprise

business address.

• Percentage of black ownership, black female ownership and designated group. In the case of specialised enterprises

as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).

• Indicate total revenue for the year under review and whether it is based on audited financial statements or

management account. (Mark the applicable option).

• Financial year end as per the enterprise’s registration documents, which was used to determine the total revenue.

(Financial year end to be stipulated by day/month/year).

• B-BBEE Status level. An enterprise can only have one status level. (Tick applicable level)
• Empowering supplier status must be indicated. For QSEs, the deponent must select the basis for the empowering

supplier status.

• Date deponent signed and date of Commissioner of Oath must be the same. (The sworn affidavit must be signed in

the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)

• Commissioner of Oath cannot be an employee or ex officio of the enterprise because, a person cannot by law,

commission a sworn affidavit in which they have an interest.

Section 3: SDL&I Objectives in line with Reconstruction and Development Programme (RDP) Goals Tenderers who complete and submit the objectives as required, but who do not meet Eskom’s targets, will not be disqualified. SDL&I objectives do not form part of scoring but commitments will form part of contractual obligations

Section 2: Objective criteria does not meet objective criteria; it may lead to the second-ranked tenderer being recommended for award.

Complete and sign Form A (240-68099512 Rev 9) to acknowledge acceptance of Eskom Supplier Quality Requirements per 240-105658000 Specification and ISO 9001 Standard. Select only one applicable category (Category 2 marked as applicable in this document). Indicate whether site assessment is applicable.

Pre-contract award quality requirements apply (Category 2 selected). Post-contract award includes: Contract Execution, Supplier Quality Performance Monitoring Phase, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits, Management of Nonconformities and Nonconforming Outputs, and Special Processes. ISO 9001 Standard clauses (4-10) are applicable, covering Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.

Methodology must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management. Clauses 4-10 of ISO 9001 are applicable.

Post-contract award phase includes Contract Execution and Supplier Quality Performance Monitoring as per clause 3.7.-105658000.

Compliance with Eskom Supplier Quality Requirements per 240-105658000 Specification and ISO 9001 Standard is mandatory. Tenderer must complete and sign the form to confirm acceptance.

Evaluation based on ISO 9001 Standard compliance (Clauses 4-10 and Principles 1-7). Key areas: Performance Evaluations, Contract Execution, Supplier Quality Performance Monitoring, Quality Audits, and Management of Nonconformities.

Quality management requirements include:

• EMS File compliant with ISO14001:2015, covering Environmental Policy, Objectives, Roles, Communication, Audits, Emergency Preparedness, Monitoring, Non-Conformance, and Management Review.
• Environmental Aspects and Impacts Register.
• ISO 14001 EMS Certificate (if certified).
• Signed Contractor’s Environmental Management Plan (EMP) for site-specific activities.
• Certified copies of relevant Environmental Authorisations, Permits, and Licences.

Mandatory compliance requirements include:

• EMS File aligned with ISO14001:2015 (Environmental Policy, Objectives, Roles, Communication, Audits, Emergency Preparedness, Monitoring, Non-Conformance, Management Review, Aspects and Impacts Register).
• ISO 14001 EMS Certificate (if applicable).
• Signed Contractor’s Environmental Management Plan (EMP) for site-specific activities.
• Certified copies of relevant Environmental Authorisations, Permits, and Licences (e.g., waste transporter, waste site licence).
• Signed Site Environmental Representative Appointment Letter.
• Method statements for specific activities as per contract.
• Copies of procedures and work instructions.
• Copies of approved NEC/PR/Order contract.
• Emergency Preparedness Plans (e.g., oil/chemical spill protocols and contingencies).
• Register of all hazardous substances as per scope of work.
• Safety Data Sheets (SDS) as per scope of work.
• Approved Environmental Management Programme.
• Register of waste generated and Waste Management Plan (Method Statement).
• Proof of training and skills for personnel performing significant activities (e.g., oil spills, herbicide application).

Site roles required:

• Site Supervisor (Projects).
• Site Supervisor (Contractor).
• Site Manager (Contractor).

Environmental requirements include:

• Signed Site Environmental Representative Appointment Letter.
• Register of waste generated and Waste Management Plan (Method Statement).
• Proof of training and skills for personnel performing significant activities (e.g., oil spills, herbicide application).
• Compliance with provided procedures: Waste Management Procedure (ENV/GEN/WI/12), Oil-Spill Cleanup and Rehabilitation Procedure (RA/ENV/110), Hendrina Environmental Statement of Intent (ENV/STMT/01), Eskom SHEQ Policy (32-727), and Environmental Incident Management Procedure (240-133087117).

Minimum weighted average score of 80% required to qualify.