Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
National Regulator for Compulsory SpecificationsLocation
Gauteng
Closing Date
28 Jul 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
1 Dr Lategaan drive, SABS campus - Groenkloof - Tshwane - 0075
Organization Type
GOVERNMENT
Published
06 Jul 2026
OCDS Reference
ocds-9t57fa-161384
The national regulator for compulsory specifications (nrcs) seeks to appoint a panel of service providers for recycling and destruction of non-compliant products over 60 months. Open to qualified suppliers in gauteng. Closing date is 28 july 2026.
Date & Time
Tuesday, 28 July 2026 - 11:00
Venue
https://teams.microsoft.com/meet/394705099928901?p=WpmokCgRVhpeg0k8JD
Bidders who would like to be part of the briefing must send their requests to: [email protected] Or [email protected]
Categories
Request for Bid(Open-Tender)
1 Dr Lategaan drive, SABS campus - Groenkloof - Tshwane - 0075
06 Jul
2026
Tender Published
Tender was published
28 Jul
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
NRCS 002 2026-27 LIST OF NON -COMPLAINT GOODS updated 06 July 2026.pdf
Median Estimate
R 86 293
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Description
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown)the consumers. The NRCS has the power, amongst other powers, to destroy the identified and confiscated non-compliant products. 2. PURPOSE the market. During this contract there will be multiple destruction engagements. These will be limited to successful bidders that will be enlisted in the panel. The duration of the project is five years sixty (60) months from the date of enlistment and the NRCS may conclude a Service Level
Important Dates
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown){"closingDate":"28 July 2026","closingTime":"11H00","briefingSession":"{"date":"28 JULY 2026","time":"10:30","venue":"[email protected] BEFORE THE DATE OF SESSION FOR LOGISTIC PURPOSES BEFORE 20 JULY 2026","is_compulsory":true}"}
Contact Information
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown){"name":null,"email":"[email protected]","phone":"012 482 8797","department":"s that are responsible for market surveillance","address":null}
Evaluation Criteria
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown)5.14. A site visit will be conducted during stage 1 methodology evaluation.
6.1 This bid follows a two-stage bidding system (1st stage: enlistment, 2nd stage: invitation to bid as and when required). The 2nd stage
subjected to 80/20-point scoring system as per PPPFA and its Regulations 2022.
allocation of preferential points where applicable.
NOTE: For the purpose of comparison and in order to ensure a meaningful evaluation, bidders must submit detailed information in
substantiation of compliance to the evaluation criteria mentioned below (e.g. details of relevant previous work undertaken, letters
Minimum Required Score for functionality is: 70 points and any bidder scoring
Minimum Required Score for functionality is: 70 points and any bidder scoring less than 70 points will not be considered for
further evaluation. Service Providers that meet the minimum functionality threshold of 70 points will then be enlisted in a panel. For
No Criteria Points
2.1 Capacity to transport and destroy or recycle. The service provider must 70 Points
The following evaluation methodology shall
Minimum Required Score for functionality is: 70 points an
Technical Specifications
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown)Appointment of a panel of service providers to provide recycling and destruction services
(Non-compliant products) to the nrcs for a period of 60 sixty months
(Nrcs 006-2026/2027)
Non-compulsory briefing session to be held on 28 july 2026 @ 10:30-12:30
Non-compulsory briefing session to be held online
Bidders who are interested in joining the session should send their email address to
[email protected] Before the date of session for logistic purposes before 20 july 2026
28 july 2026 @ 11:00
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
Enquiry: Edward Matemba
Telephone: 012 482 8797
E-mail: Edward [email protected]
Terms of reference / specifications
The NRCS’ mandate is to ensure human health, safety and to protect the environment as prescribed in the National Regulator
for Compulsory Specifications Act, 2008 (Act ) hereinafter called the NRCS Act, the Legal Metrology Act, 2014 (Act
) hereinafter called the LM Act.. The NRCS has different business units that are responsible for market surveillance
inspections in the spectrum of the different compulsory specifications which fall within their area.
The NRCS removes non-compliant goods from the market and port of entry on a daily basis to protect the local industry and
the consumers. The NRCS has the power, amongst other powers, to destroy the identified and confiscated non-compliant
products.
The NRCS seeks to enlist a panel of service providers to destroy non-compliant products as identified. The service provider is
expected to implement an environmentally friendly waste management solution.
The destruction or recycling of products is a continuous process and is dependent on the products found non-compliant in
the market. During this contract there will be multiple destruction engagements. These will be limited to successful bidders
that will be enlisted in the panel.
3.1. The NRCS requires reputable service providers who comply with the requirements of the National Environmental Management
Waste Act 2008, to destroy and/or recycle the non-compliant goods attached in Annexures B.
Electrotechnical Products.
Automotive Products.
Chemicals, Materials and Mechanical Products.
Legal Metrology Products; and
Food and Associated Industries
The service providers must provide transportation for the non-compliant goods from the NRCS mandated Storage Facilities
regionally to the destruction site.
3.2. The service providers must be able to do the following amongst others:
Destroy or recycle all/ or some goods as listed in Annexures B for Gauteng, Cape Town, Durban and Port Elizabeth.
Indicate capability to transport, destroy or recycle products listed in Annexure B separately.
Provide proof of suitable transport to transport products from the NRCS mandated Storage Facilities to the
destruction site.
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
site.
sites (places where these services can be provided);
relevant certification.
The duration of the project is five years sixty (60) months from the date of enlistment and the NRCS may conclude a Service Level
Agreement with preferred bidders.
5.1. This bid follows a two-stage bidding system (1st stage: enlistment, 2nd stage: invitation to bid as and when required). The 2nd stage
is reserved for only enlisted bidders.
5.2. The NRCS may disqualify any bidder whose proposal contains a misrepresentation which is materially incorrect or misrepresented.
5.3. The NRCS reserves the right to impose penalties should the service provider fail to perform the services within the specified
period(s) in the contract, deduct from the contract price, as a penalty, a sum calculated on the unperformed services using the
current prime interest rate. The preferred bidders to submit/provide a disposal certificate to the NRCS of the products once they
have been destroyed.
5.4. Confidentiality
5.4.1. Bids submitted will not be revealed to any other bidders.
5.4.2. All information pertaining to the NRCS obtained by the bidder as a result of participation in this bid is confidential and must not
be disclosed without written authorisation from the NRCS.
5.5. The NRCS will not be held liable in case of negligence and recklessness by or on the part of the service provider from collection,
transportation and destruction of products.
5.6. The NRCS require the preferred bidder to make sure they have sufficient cover for loss of non-compliant products in their
possession,
5.7. The service provider on appointment will be required to have public liability and professional indemnity cover
5.8. Any proceeds emanating from re-cycling process should be off set from the pricing to the NRCS.
5.9. The NRCS may negotiate with all or some of the enlisted bidders in relation to the prices quoted during the tenure of the panel.
NRCS reserves the right not to appoint any bidder whose prices are not market related.
5.10. Bidders will be permitted to view the products in advance for quoting (pricing) purposes.
5.11. The NRCS reserves the right to confirm capability of bidder.
5.12. The NRCS reserves the right to amend scope of work by adding products for recycling/destruction as and when regulations or
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
compulsory specifications are amended or developed and gazette from time to time
5.13. The panelist will be contracted for each region where they have capability. Clause 6.4 will be followed per each regional destruction
engagement.
5.14. A site visit will be conducted during stage 1 methodology evaluation.
6.1 This bid follows a two-stage bidding system (1st stage: enlistment, 2nd stage: invitation to bid as and when required). The 2nd stage
is reserved for only enlisted bidders.
6.2 The general conditions of tender, the National Treasury General Conditions of Contract (GCC), Service Level Agreement and order
will be applicable to this tender.
6.2 The NRCS reserves the right to award the bid in full or part.
6.3 The successful service providers will be registered as part of the panel for a period of 5 years
6.4 The Successfully enlisted bidders (Panelists) will be invited for a quote or bid, based on the applicable category(ies) in instances
where a need arises. The invitation will contain all specific requirements including qualification criteria where applicable and will be
subjected to 80/20-point scoring system as per PPPFA and its Regulations 2022.
Failure to comply with and adhere to the following mandatory requirements will invalidate the bid:
a) The Company must be in possession of a waste management license for their primary recovery site (Certificate of registration
for waste recovery) as per - NATIONAL ENVIRONMENTAL MANAGEMENT: WASTE ACT .
b) Submission of late bids will not be accepted
NB: The prospective bidder must be registered on Central Supplier Database (CSD) prior to submitting bids
The following key information will be accessed and verified on CSD, namely:
i. Business registration, including details of directorship and membership.
ii. Tax compliance status
Bidders must complete and sign the SBD 1, 4, 6.1 forms as mandated, failure to do so may lead to disqualification or non-
allocation of preferential points where applicable.
NOTE: For the purpose of comparison and in order to ensure a meaningful evaluation, bidders must submit detailed information in
substantiation of compliance to the evaluation criteria mentioned below (e.g. details of relevant previous work undertaken, letters
from previous /current clients. etc.).
Minimum Required Score for functionality is: 70 points and any bidder scoring less than 70 points will not be considered for
further evaluation. Service Providers that meet the minimum functionality threshold of 70 points will then be enlisted in a panel. For
all service providers enlisted in the panel, they will be invited to quote or tender as and when a need arises for destruction of specific
categories of non-compliant goods during the tenure of the panel.
No Criteria Points
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
1 Reference Letters/ Past relevant Experience
References should be presented in the form of
written signed letters on an official letterhead
and from different clients where similar services
have been rendered.
Failure to submit written signed
reference letters on official
letterhead will result in 0 scoring
2 Methodology and Project Plan on how the products will be destructed and
recycled
2.1 Capacity to transport and destroy or recycle. The service provider must 70 Points
demonstrate that they have the
NOTE: The bidder must indicate capability necessary capacity to provide
for each region they are bidding for and the destruction services as
each region must have its own tab and required by the NRCS and an
clearly marked. outline of how the services are to
The regions are Gauteng, Cape Town, be rendered (processes and
Durban and Port Elizabeth. certification and all locations)
The following evaluation methodology shall
apply per region:
to deliver the products as stipulated
in the scope of work (is the transport
fit for purpose). Per each cluster of
products: Automotive,
Electrotechnical, Foods, Chemicals
Materials and Mechanicals and Legal
Metrology (various Products)
destruction or recycling, a list of
equipment/s to be used to destroy
and or recycle the products as
stipulated in the scope of work. Per
each cluster of products: Automotive,
Electrotechnical, Foods, Chemicals
Materials and Mechanicals and Legal
Metrology (various Products)
plan how hazardous products and
electronic waste will be identified,
handled and destroyed
In addition :
If bidder has 90% capacity to deliver in terms of
annexure B (Value =5)
If the bidder has 80% capacity to deliver in
terms of annexure B (Value =4)
If bidder has 70% capacity to deliver in terms of
annexure B (Value =3)
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
If bidder has 60% capacity to deliver in terms of
annexure B (Value =2)
If bidder 50% capacity to deliver in terms of
annexure B (Value =1)
2.2 The bidder to show the measures to ensure safety and security of non-compliant 20 Points
products within their custody in Durban, Cape Town, Port Elizabeth and
Pretoria/JHB
products destined for destruction measuring a minimum of 1000m2,
perimeter fence or wall and security guards (Value =5)
products destined for destruction measuring a minimum of 900m2, and
security guards (Value =4)
products destined for destruction measuring a minimum of 800m2,
perimeter fence or wall and security guards (Value =3)
products destined for destruction measuring a minimum of 700m2,
perimeter fence or wall and security guards (Value =2)
products destined for destruction measuring a minimum of 600m2,
perimeter fence or wall and security guards (Value =1)
NOTE: Total warehouse space for each regions (CPT, DBN, PE, PTA/JHB)
Minimum threshold 70 Points
Total 100 Points
The value scored for each criterion will be multiplied with the specified weighting for the relevant criterion to obtain the marks
scored for each criteria. Theses marks will be added and expressed as a fraction of the best possible score for all criteria.
The bidder shall place the Bid Proposal envelopes into an outer envelope or package, and must be clearly marked as
follows: NB: The bid proposal envelope shall contain one original hard copy document, clearly marked “original”, and three
(3) hard copies, clearly marked “Copy” (i.e. three documents to be included in each envelope. A soft copy be submitted as
well either by memory stick.
Bid No. NRCS 006-2026/2027
Description: Appointment of a panel of service providers to provide recycling and destruction services (non-compliant products) to
the NRCS for a period of 60 (sixty) months (NRCS 006-2026/2027).
Bid closing date and time: 28 July 2026 at 11H00 (Submission of late bids will not be accepted)
Name and address of the bidder: _____________________________
NB: The bid proposal envelope shall contain one original hard copy document, clearly marked “original”, and three (3) hard
copies, clearly marked “Copy” (i.e. three documents to be included in each envelope. A soft copy be submitted as well either
by memory stick or disc.
Doc No. NRCS No.006-2026/2027 Panel of destruction of non-compliant
products
Bidders can courier the bid proposal, the onus is on the bidder to ensure that their bid proposal is received by the due date
and time by the NRCS.
A completed and signed bid document must be submitted in a file. The bid/tender documentation must be placed into a file with
dividers between every schedule. The schedule must be numbered as follows:
Description Submitted (Yes/No) Description
Schedule 1 Valid and original SARS Tax Clearance Certificate – CSD Report will be used to verify Tax
Compliance status
Schedule 2 Latest company registration certificate from the Companies and Intellectual Property
Commission (CIPC) / Proof of company registration -
Schedule 3 Proof of accreditation in terms of the Waste Accreditation Act No 59, of 2008
Schedule 4 Functionality Evaluation Criteria Documentation
Schedule 5 Certified ID copies of the directors / trustees / shareholders and their shareholding
percentages
Schedule 6 Original and valid B-BBEE status level verification certificate or a certified copy thereof.
Methodology
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown)2.1 Capacity to transport and destroy or recycle. The service provider must 70 Points demonstrate that they have the necessary capacity to provide for each region they are bidding for and the destruction services as each region must have its own tab and required by the NRCS and an clearly marked. outline of how the services are to be rendered (processes and certification and all locations) The regions are Gauteng, Cape Town, Durban and Port Elizabeth. The following evaluation methodology shall apply per region:
Compliance Requirements
Source: Terms of reference for destruction Non- compliant goods 06 July 2026.pdf (unknown)Tax compliance status
CSD Report will be used to verify Tax
Central Supplier Database (CSD) prior to submitting bids
NB: The prospective bidder must be registered on Central Supplier Database (CSD) prior to submitting bids
The following key information will be accessed and verified on CSD, namely
ii. Tax compliance status
Bidders must complete and sign the SBD 1, 4, 6.1 forms as mandated, failure to do so may lead to disqualification or non
Schedule 1 Valid and original SARS Tax Clearance Certificate – CSD Report will be used to verify Tax
Schedule 2 Latest company registration certificate from the Companies and Intellectual Property
Commission (CIPC) / Proof of company registration
B-BBEE Details: ption Submitted (Yes/No) Description
Schedule 1 Valid and original SARS Tax Clearance Certificate – CSD Report will be used to verify Tax
Compliance status
Schedule 2 Latest company registration certificate from the Companies and Intellectual Property
Commission (CIPC) / Proof of company registration -
Schedule 3 Proof of accreditation in terms of the Waste Accreditation Act No 59, of 2008
Schedule 4 Functionality Evaluation Criteria Documentation
Schedule 5 Certified ID copies of the directors / trustees / shareholders and their shareholding
percentages
Schedule 6 Original and valid B-BBEE status level verification certificate or a certified copy thereof.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Terms of reference for destruction Non- compliant goods 06 July 2026.pdf
NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdf
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
National Regulator for Compulsory SpecificationsContact Person
GLENDA MATHANE
Phone
012-482-8921
[email protected]
Website
www.nrcs.org.za/
Address
1 Dr Lategan Rd, Groenkloof 358-Jr, Pretoria, 0181, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
3
Last checked
06 Jul 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact Information
Source: NRCS 002 2026-27 LIST OF NON -COMPLAINT GOODS updated 06 July 2026.pdf (unknown){"name":null,"email":null,"phone":null,"department":"Capability Type of Capability to Destruction or","address":null}
Technical Specifications
Source: NRCS 002 2026-27 LIST OF NON -COMPLAINT GOODS updated 06 July 2026.pdf (unknown)UNIT Capability Type of Capability to Destruction or
to Vehicle to destroy or recycling process
transport be recycle (Yes and Equipment to be
(Yes or utilised or No) utilised
No)
Safety Footwear (VC9002) 1 Pair
Safety glass and other safety glazing material m2
(Vc9003)
Plastic carrier bags Per 1000 or
part thereof
Respirators
Powered filtering devices incorporating a 1 Item
helmet or a hood (SANS 12941) (VC8072)
Power assisted filtering devices incorporating 1 Item
full-face masks, half masks or quarter masks
(Sans12942) (vc8072)
Full-face masks (SANS 50136) (VC8072) 1 Item
Self-contained open-circuit compressed air 1 Item
breathing apparatus (SANS 50137) (VC8072)
Fresh air hose breathing apparatus for use 1 Item
with full-face mask, half mask or mouthpiece
assembly (SANS 50138) (VC8072)
Compressed air line breathing apparatus with 1 Item
demand valve for use with a full-face mask
(SANS 54593-1) (vc8072)
Compliance Requirements
Source: NRCS 002 2026-27 LIST OF NON -COMPLAINT GOODS updated 06 July 2026.pdf (unknown)Hydraulic brake and clutch specification for fluid hydraulic brake and clutch fluid VC 8016 - Per Unit Protective helmets and visors for drivers and specification for passengers of motorcycles safety helmets for and mopeds motor cyclists VC 8022 - Per Unit Light passenger vehicles specification for (Sedan, Hatch, coupe’,etc) motor vehicles of category M1 VC 8023 - Per Unit specification for Heavy passenger vehicles motor vehicles of (minibus, busses etc) category M2 and M3 VC 8024 - Light commercial/goods Per Unit Compulsory vehicles (pick-ups, double specification for cabs, etc) motor vehicles of category N1 VC 8025 - Per Unit specification for Heavy commercial/goods motor vehicles of vehicles (Trucks) category N2 and N3 VC 8026 - Per Unit specification for Light Trailers and caravans O1 and O2 vehicles VC 8027 - Per Unit Compulsory Heavy trailers (semi trailers, specification for drawbar trailers, flatbeds motor vehicles of trailers etc) category M1 VC 8057 - Per Unit specification for Agricultural tractors agricultural tractors VC 9098 - Per Unit Compulsory Motorcycles, three wheeled specification for vehicles, light four wheeled motor vehicles of vehicles) category L VC 8048 - Per Unit Light source/incandescent specification for lamps (Bulbs) replacement incandescent lamps for motor vehicles VC 8049 - Per Unit specification for Headlights replacement headlights for motor vehicles VC 8050 - Per Unit specification for Secondary lights (Stop replacement lights, indicator lights) secondary lights for motor vehicles VC 8033 - Per Unit specification for Child restraining devices child restraints for (Baby seats) use in motor vehicles VC 8051 - Per Unit specification for Windscreens, windows, replacement safety glazing safety glass for use in road vehicles VC 8053 - Per Unit Replacement brake lining assemblies for road specification for
B-BBEE Minimum Level: 50
Health & Safety
Source: NRCS 002 2026-27 LIST OF NON -COMPLAINT GOODS updated 06 July 2026.pdfto Vehicle to destroy or recycling process
transport be recycle (Yes and Equipment to be
(Yes or utilised or No) utilised
No)
Safety Footwear (VC9002) 1 Pair
Safety glass and other safety glazing material m2
(Vc9003)
Plastic carrier bags Per 1000 or
part thereof
Microbiological safety cabinets, classes I, II 1 Item
and III (VC8041)
Per item –
require
special
Single capped flourescent lamps (CFL) VC9091 conditions
per item
Incandescent lamps VC8043
per item
LED Lamps VC8043
per item
House hold appliances below VC8055
Vacuum cleaners VC8055 Per item
Dry Irons VC8055 Per item
Steam Irons VC8055 Per item
Spin Extractors VC8055 Per item
Dish Washers VC8055 Per item
Stationary Electric cooking Ranges VC8055 Per item
Ovens VC8055 Per item
Hobs VC8055 Per item
Griddles VC8055 Per item
Induction Hobs VC8055 Per item
Grills VC8055 Per item
Induction wok elements VC8055 Per item
pyrolytic self-cleaning ovens; VC8055 Per item
steam ovens. VC8055 Per item
Washing Machines VC8055 Per item
Electric Shavers VC8055 Per item
Hair Clippers VC8055 Per item
Animal Shearers VC8055 Per item
Animal clippers VC8055 Per item
Appliances used with menucure and pedicure VC8055 Per item
barbecues for indoor use; VC8055 Per item
breadmakers; VC8055 Per item
contact grills (griddles); VC8055 Per item
cookers; VC8055 Per item
food dehydrators; VC8055 Per item
hotplates; VC8055 Per item
portable ovens; VC8055 Per item
raclette grills; VC8055 Per item
radiant grills; VC8055 Per item
roasters; VC8055 Per item
rotary grills VC8055 Per item
rotisseries VC8055 Per item
toasters VC8055 Per item
Wet scrubbing machines VC8055 Per item
Electric floor treatment VC8055 Per item
waffle irons VC8055 Per item
floor buffers VC8055 Per item
floor polishers VC8055 Per item
floor waxers VC8055 Per item
floor scrubbers VC8055 Per item
rug shampooers VC8055 Per item
upholstery shampooers VC8055 Per item
tumble dryers VC8055 Per item
Electric warming plates VC8055 Per item
Warming trays VC8055 Per item
Electric deep fat fryers VC8055 Per item
frying pans VC8055 Per item
woks VC8055 Per item
Electric kitchen machines VC8055 Per item
bean slicers VC8055 Per item
–berry-juice extractors VC8055 Per item
blenders VC8055 Per item
can openers VC8055 Per item
centrifugal juicers VC8055 Per item
churns VC8055 Per item
citrus-fruit squeezers VC8055 Per item
coffee mills not exceeding 500 g hopper
capacity VC8055 Per item
cream whippers VC8055 Per item
egg beaters VC8055 Per item
food mixers VC8055 Per item
food processors VC8055 Per item
grain grinders not exceeding 3 l hopper
capacity VC8055 Per item
graters VC8055 Per item
ice-cream machines, including those for use in
refrigerators and freezers VC8055 Per item
knife sharpeners VC8055 Per item
knives VC8055 Per item
mincers VC8055 Per item
noodle makers VC8055 Per item
potato peelers VC8055 Per item
shredders VC8055 Per item
sieving machines VC8055 Per item
slicing machines VC8055 Per item
Coffee-makers VC8055 Per item
cooking pans VC8055 Per item
egg boilers VC8055 Per item
feeding-bottle heaters VC8055 Per item
kettles VC8055 Per item
milk heaters VC8055 Per item
presssure cookers. VC8055 Per item
slow cookers VC8055 Per item
steam cookers VC8055 Per item
wash boilers VC8055 Per item
yoghurt makers VC8055 Per item
glue pots with a water jacket; VC8055 Per item
livestock feed boilers VC8055 Per item
sterilizers VC8055 Per item
Food waster disposers VC8055 Per item
Electric blankets VC8055 Per item
Electric mat Pads VC8055 Per item
Storage water heaters (Geysers) VC8055 Per item
curling combs VC8055 Per item
curling irons VC8055 Per item
curling rollers with separate heaters VC8055 Per item
facial saunas VC8055 Per item
hairdryers VC8055 Per item
hand dryers VC8055 Per item
heaters with detachable curlers VC8055 Per item
permanent-wave appliances VC8055 Per item
refrigerating appliances VC8055 Per item
ice makers VC8055 Per item
microwave ovens VC8055 Per item
Electric clocks VC8055 Per item
alarm clocks VC8055 Per item
spring-driven clocks with an electrically
operated winding mechanism VC8055 Per item
clocks incorporating driving means other than
motors VC8055 Per item
emmiters for exposing the skin to ultraviolet or
infrared radiation VC8055 Per item
overlock machines and electrical sets VC8055 Per item
sewing machines VC8055 Per item
Electric battery chargers VC8055 Per item
Room heaters VC8055 Per item
convector heaters VC8055 Per item
fan heaters VC8055 Per item
heaters for use in greenhouses VC8055 Per item
liquid-filled radiators VC8055 Per item
panel heaters VC8055 Per item
radiant heaters VC8055 Per item
tubular heaters VC8055 Per item
ceiling mounted heat lamp appliances VC8055 Per item
range hoods VC8055 Per item
Hobs VC8055 Per item
foot massagers; VC8055 Per item
water filled foot massagers VC8055 Per item
hand-held massagers VC8055 Per item
massage beds VC8055 Per item
massage belts VC8055 Per item
massage chairs VC8055 Per item
massage pads VC8055 Per item
Massage appliances VC8055 Per item
baking ranges VC8055 Per item
Hobs VC8055 Per item
Ovens VC8055 Per item
hob elements VC8055 Per item
deep fat fryers VC8055 Per item
griddles VC8055 Per item
griddle grills VC8055 Per item
multi purpose cooking pans (commercial) VC8055 Per item
heat pumps VC8055 Per item
sanitary hot water heat pumps VC8055 Per item
airconditioners VC8055 Per item
dehumidifiers incoporating motor compressors VC8055 Per item
aquarium pumps VC8055 Per item
pumps for garden ponds VC8055 Per item
shower-boost pumps VC8055 Per item
sludge pumps VC8055 Per item
submersible pumps VC8055 Per item
table fountain pumps VC8055 Per item
vertical wet pit pumps VC8055 Per item
forced convection ovens (commercial) VC8055 Per item
steam cookers (Commercial) VC8055 Per item
steam convection ovens (commercial) VC8055 Per item
steam generators (commercial) VC8055 Per item
Electric ironers VC8055 Per item
ironing presses VC8055 Per item
mangles VC8055 Per item
rotary ironers VC8055 Per item
trouser presses VC8055 Per item
heating tools VC8055 Per item
branding tools VC8055 Per item
burning-in pens VC8055 Per item
conduit-soldering tools VC8055 Per item
dehornoring tools VC8055 Per item
desoldering irons VC8055 Per item
firelighters VC8055 Per item
glue guns VC8055 Per item
heat guns VC8055 Per item
households film-welding appliances VC8055 Per item
paint stripers VC8055 Per item
plastic cutting tools VC8055 Per item
soldering guns VC8055 Per item
soldering irons VC8055 Per item
stripping pliers VC8055 Per item
thermoplastic conduit-welding tools VC8055 Per item
grillers VC8055 Per item
toasters VC8055 Per item
hot cupboards VC8055 Per item
heated tops VC8055 Per item
heated display cases VC8055 Per item
heated crockery dispensers VC8055 Per item
heated tables VC8055 Per item
radiant heaters VC8055 Per item
bainsmarie (commercial) VC8055 Per item
sauna heating appliances VC8055 Per item
electric cleaning appliances VC8055 Per item
kitchen machines VC8055 Per item
mixers VC8055 Per item
liquid or food blenders VC8055 Per item
kneaders VC8055 Per item
beaters VC8055 Per item
shredders VC8055 Per item
Graters VC8055 Per item
mincers VC8055 Per item
slicers VC8055 Per item
peelers VC8055 Per item
tin openers VC8055 Per item
Coffee grinders VC8055 Per item
machines used for washing and/or drying food VC8055 Per item
portioning machines VC8055 Per item
pastry rollers VC8055 Per item
noodle strip cutters VC8055 Per item
food processors VC8055 Per item
beam mixers VC8055 Per item
motor-operated appliances VC8055 Per item
motor-operated spray extraction appliances VC8055 Per item
motor operated vacuum cleaners VC8055 Per item
milking machines VC8055 Per item
bucket milking machines VC8055 Per item
direct-to-can milking machines VC8055 Per item
milking pipeline machines VC8055 Per item
recorder milking machines VC8055 Per item
independent air and milk transport milking
machines VC8055 Per item
electric fence energizers VC8055 Per item
mains-operated energizers VC8055 Per item
battery-operated electric fence energizers VC8055 Per item
lawn trimmers VC8055 Per item
lawn edge trimmers VC8055 Per item
lawn edgers VC8055 Per item
flail mowers VC8055 Per item
sickle-bar mowers VC8055 Per item
agricutural mowers VC8055 Per item
ceiling fans VC8055 Per item
duct fans VC8055 Per item
partition fans VC8055 Per item
pedestal fans VC8055 Per item
table fans VC8055 Per item
foot warmers VC8055 Per item
heating mats VC8055 Per item
amusement machines VC8055 Per item
billiard tables VC8055 Per item
bowling machines VC8055 Per item
dartboards VC8055 Per item
driving simulators VC8055 Per item
gaming machines VC8055 Per item
kiddie rides VC8055 Per item
laser shooting appliances VC8055 Per item
pinball machines VC8055 Per item
video games VC8055 Per item
personal service machines VC8055 Per item
card re-value machines VC8055 Per item
currency dispensers VC8055 Per item
luggage lockers VC8055 Per item
weighing machines VC8055 Per item
shoe shining appliances VC8055 Per item
electric powered walk behind and hand held
lawn trimmers VC8055 Per item
lawn edge trimmers VC8055 Per item
electric drives VC8055 Per item
Electric drive for shutters VC8055 Per item
blinds VC8055 Per item
awnings VC8055 Per item
blinds VC8055 Per item
grilles VC8055 Per item
projection screens VC8055 Per item
shutters covering doors and windows VC8055 Per item
central heating boilers VC8055 Per item
commercial catering equipment VC8055 Per item
cooking appliances VC8055 Per item
laundry and cleaning appliances VC8055 Per item
Room heaters VC8055 Per item
warm air heaters VC8055 Per item
water heaters VC8055 Per item
electric drives for horizontally and vertically
moving gates, doors and windows VC8055 Per item
folding doors VC8055 Per item
revolving doors VC8055 Per item
rolling doors VC8055 Per item
roof windows VC8055 Per item
sectional overhead doors VC8055 Per item
swinging and sliding gates or doors VC8055 Per item
Screw drivers VC8055 Per item
Impact wrenches VC8055 Per item
Grinders VC8055 Per item
Polishers VC8055 Per item
Disk-type sanders VC8055 Per item
Sanders VC8055 Per item
Belt sanders VC8055 Per item
Reciprocating sanders or polishers VC8055 Per item
orbital sanders VC8055 Per item
Circular saws VC8055 Per item
Hammers VC8055 Per item
Spray guns VC8055 Per item
Shears VC8055 Per item
Nibblers VC8055 Per item
Tappers VC8055 Per item
Reciprocating saws VC8055 Per item
Concrete vibrators VC8055 Per item
Planers VC8055 Per item
Hedge trimmers VC8055 Per item
Tackers VC8055 Per item
Strapping tools VC8055 Per item
Jointers VC8055 Per item
Band saws VC8055 Per item
Drain cleaners VC8055 Per item
Conduit SANS10142
Conduit and Fittings SANS10142 Per item
Rigid SANS10142 Per item
Pliable SANS10142 Per item
Flexible SANS10142 Per item
PVC rigid conduit and fittings SANS10142 Per item
Metal conduit SANS10142 Per item
Metal fittings SANS10142 Per item
Connectors SANS10142 Per item
Terminal blocks: SANS10142 Per item
Terminal blocks: clamping type SANS10142 Per item
Terminal blocks: screw type SANS10142 Per item
Flat push-on: SANS10142 Per item
Contactors SANS10142 Per item
Motor starters SANS10142 Per item
Overload relays SANS10142 Per item
Disconnectors (non trip) SANS10142 Per item
Distribution boards SANS10142 Per item
< or equal 10kA short-circuit current lowvoltage switchgear and controlgear SANS10142 Per item
Assemblies . 10kA SANS10142 Per item
For outdoor use and exposed public SANS10142 Per item
Assemblies for constructionnsites SANS10142 Per item
Earth leakage circuit-breakers I ≤ 30mA SANS10142 Per item
Earth leakage circuit-breakers In ≤ 125A; In >
30mA SANS10142 Per item
ELCBs In > 125A; In >30mA SANS10142 Per item
Earth leakage switches In ≤ 30 mA SANS10142 Per item
ELSWs In > 30 mA SANS10142 Per item
Earth rods SANS10142 Per item
Earth wire (bare copper) SANS10142 Per item
Electricity dispensers (pre-payment meters) SANS10142 Per item
Emergency stop devices SANS10142 Per item
Enclosures SANS10142 Per item
Ferrules and lugs SANS10142 Per item
Fuses (low-voltage) SANS10142 Per item
Light dimmers for incadescent lamps SANS10142 Per item
Light dimmers (electromechanical /electronic
max. of 3kW) SANS10142 Per item
Luminaires SANS10142 Per item
ELV systems SANS10142 Per item
Pools and similar applications SANS10142 Per item
supply track systems SANS10142 Per item
Medical electrical equipment SANS10142 Per item
medical monitoring devices SANS10142 Per item
meter cabinets (for outdoor use and exposed
to public) SANS10142 Per item
Outlet boxes SANS10142 Per item
Proximity switches (not with anaalodue outputs
< 250 V) SANS10142 Per item
Push buttons, indicator lights, etc. SANS10142 Per item
Ready boards (SPDU) SANS10142 Per item
Shaver supply transformers (isolating
transformers) SANS10142 Per item
Socket-outlets SANS10142 Per item
6 A, 3-pin, 250 V SANS10142 Per item
16 A, 3-pin, 250 V SANS10142 Per item
Dedicated 16 A, 3-pin, 250 V SANS10142 Per item
IEC systems for SELV plugs and socketoutlets SANS10142 Per item
13 A fused flat pin SANS10142 Per item
Socket-outlets (industrial type) ≤ 690 V; ≤ 250
A SANS10142 Per item
Stove coupler SANS10142 Per item
Surge arresters for low voltage systems ≤ 1000
V SANS10142 Per item
Switches (manually operated) 50 V - 440 V; 63
A SANS10142 Per item
Switches (photoelectric) ≤ 1800 VA; 230 V SANS10142 Per item
Switches and switch-disconnectors (non-trip) ≤
1000 V a.c or 1 500 V d.c SANS10142 Per item
Timer switches SANS10142 Per item
Transfer switches < 1000 V SANS10142 Per item
Transformers (distribution) ≤ 3 150 kVA
maximum 36 kV SANS10142 Per item
Transformers (isolating) SANS10142 Per item
Electronic converters (for lamps) SANS10142 Per item
Watt-hour meters SANS10142 Per item
electromechanical induction type < 600 V SANS10142 Per item
Electronic static for active energy < 600 V SANS10142 Per item
Wire ways (busways/busbars trunking SANS10142 Per item
Wire ways (cable trunkijng and ducting for
electrical installations) SANS10142 Per item
Appliance couplers 8012 Per item
stoves, dishwashers, washing machines,
tumble dryers, 8055 Per item
Compulsory
visors for drivers and
specification for
passengers of motorcycles
safety helmets for
and mopeds
motor cyclists
VC 8022 - Per Unit
Compulsory
replacement
safety glazing
safety glass for
use in road
vehicles
VC 8053 - Per Unit
Important Dates
Source: NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdf (TENDER){"closingDate":"28 JUNE 2026","closingTime":"11:00","briefingSession":"{"date":"21 JULY 2026","time":"10:30","venue":"[email protected]","is_compulsory":true}"}
Contact Information
Source: NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdf (TENDER){"name":"DR LATEGAN","email":"[email protected]","phone":"012-482-8765","department":null,"address":null}
Evaluation Criteria
Source: NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdf (TENDER)RFB No. Service Description Evaluation Collection Briefing Session Closing Date
NRCS 006- Appointment of a panel of service providers 80/20 & NRCS and Online Session to 28 July 2026 @
2026/2027 provide recycling and destruction services Functionality National be held on 21 July 11h00
4 sbd 6.1 Preference points claim form in terms of the preferential procurement regulations 2022 ............ 6
80/20 or 90/10 .......................................................................................................................................................................... 7
80/20 or 90/10 ................................................................................................................................................... 7
the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation,
4 sbd 6.1 Preference points claim form in terms of the preferential procurement regulations
This preference form must form part of all tenders invited. It contains general information and serves as a claim form for
preference points for specific goals.
1.1 The following preference point systems are applicable to invitations to tender
the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and
the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).
a) The applicable preference point system for this tender is the 80/20 preference point system.
1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for
(b) Specific Goals.
The maximum points for this tender are allocated as follows
Specific goals
Total points for Price and SPECIFIC GOALS 100
1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific
goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.
subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.
Compliance Requirements
Source: NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdf (TENDER)Tax compliance
Tax compliance requirements
Tax compliance status (tcs) pin may be made via e-filing through the SARS
Tcs pin is available but the bidder is registered on the central supplier database
Csd number
Csd number must be provided
Central supplier database
Vat registration certificate
2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS
Submit a separate tcs certificate / pin / csd number.
2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database
(Csd), a csd number must be provided.
2 declaration of interest
VAT registration
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance
B-BBEE Minimum Level: 0
Points Allocation: 90 points
B-BBEE Details: 1 20
2 18
3 14
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0
Total points for Price and SPECIFIC GOALS 100
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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific
goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.
1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time
subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.
(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or
services through price quotations, competitive tendering process or any other method envisaged in legislation;
(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all
unconditional discounts;
(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all
applicable taxes;
(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response
to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result
in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes,
but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets
through public auctions; and
(e) “the Act” means
Contractual Terms
Source: NRCS 006.2026.2027 SBD forms Panel of destruction and recycling of non compliang goods - 06 July 2026 - Copy (2).pdfDoc No. NRCS 006-2026/2027 Panel of Destruction of
non-compliant products/goods
General Conditions of Contract
1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract
form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference
therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his
contractual obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public
official in the procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged
to market its products internationally.
1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are
supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components,
a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility
from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the
specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved
until the supplies are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that
of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and
not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or
revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of
a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open
competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the
purchaser under the contract.
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1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which
have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the
costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or
other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in
the Republic where the supplies covered by the bid will be manufactured.
1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided that local
manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and
includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other
incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening,
security, maintenance and other such obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.
2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and professional
services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise
indicated in the bidding documents.
2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works.
2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply.
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the
preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender
Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically
from www.treasury.gov.za
4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any
specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection
therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any
such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such
performance.
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5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned
in GCC clause 5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and
shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required
by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to
have them audited by auditors appointed by the purchaser, if so required by the purchaser.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial
design rights arising from use of the goods or any part thereof by the purchaser.
7.1.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the
performance security of the amount specified in SCC.
7.1.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from
the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable
to the purchaser and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or
abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days
following the date of completion of the supplier’s performance obligations under the contract, including any warranty
obligations, unless otherwise specified in SCC.
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or
execution or on completion be subject to inspection, the premises of the bidder or contractor shall be open, at all reasonable
hours, for inspection by a representative of the Department or an organization acting on behalf of the Department.
8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but
during the contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including payment arrangements with the testing authority
concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with the
contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective
of whether such supplies or services are accepted or not, the cost in connection with these inspections, tests or analyses
shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements
may be rejected. 8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected
if found not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and risk of the
supplier who shall, when called upon, remove them immediately at his own cost and forthwith substitute them with supplies
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which do comply with the requirements of the contract. Failing such removal the rejected supplies shall be returned at the
suppliers cost and risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving
the supplier further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the
expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a
breach of the conditions thereof, or to act in terms of Clause 23 of GCC.
9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit
to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough
handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage.
Packing, case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final
destination and the absence of heavy handling facilities at all points in transit.
9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special
requirements as shall be expressly provided for in the contract, including additional requirements, if any, specified in SCC,
and in any subsequent instructions ordered by the purchaser.
10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of
shipping and/or other documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage
incidental to manufactureor acquisition, transportation, storage and delivery in the manner specified in the SCC.
12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.
13.1 The supplier may be required to provide any or all of the following services, including additional services, if any, specified
in SCC:
(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the
parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed
upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar
services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and
information pertaining to spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not
relieve the supplier of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser
to procure needed requirements; and
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(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and
specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models,
and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The
supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or
workmanship (except when the design and/or material is required by the purchaser’s specifications) or from any act or
omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country
of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have
been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date
of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified
otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or
replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may
proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any
other rights which the purchaser may have against the supplier under the contract.
16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfillment of
other obligations stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice
or claim by the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices
quoted by the supplier in his bid, with the exception of any price adjustments authorized in SCC or in the purchaser’s request
for bid validity extension, as the case may be.
18.1 No variation in or modification of the terms of the contract shall be made except by written amendment signed by the parties
concerned.
19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s
prior written consent.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not already specified in
the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the
contract.
prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding
timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the
fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser
shall evaluate the situation and may at his discretion extend the supplier’s time for performance, with or without the
imposition of penalties, in which case the extension shall be ratified by the parties by amendment of contract.
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21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department,
provincial department, or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an
emergency arises, the supplier’s point of supply is not situated at or near the place where the supplies are required, or the
supplier’s services are not readily available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render
the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon
pursuant to GCC Clause 21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without canceling the
contract, be entitled to purchase supplies of a similar quality and up to the same quantity in substitution of the goods not
supplied in conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to
cancel the contract and buy such goods as may be required to complete the contract and without prejudice to his other
rights, be entitled to claim damages from the supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all ofthe goods or to perform the services within the period(s)
specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the
contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using
the current prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may
also consider termination of the contract pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier,
may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under the contract; or
(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in
such manner as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable
to the purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue
performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty
on the supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be
allowed a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be
imposed. Should the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the intended
penalty as not objected against and may impose it on the supplier.
23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the Accounting Officer
/ Authority, also be applicable to any other enterprise or any partner, manager, director or other person who wholly or partly
exercises or exercised or may exercise control over the enterprise of the first-mentioned person, and with which enterprise
or person the first-mentioned person, is or was in the opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury,
with the following information:
(i) the name and address of the supplier and / or person restricted by the purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited from doing
business with the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of
Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for
Tender Defaulters. When a person’s name has been endorsed on the Register, the person will be prohibited from doing
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business with the public sector for a period not less than five years and not more than 10 years. The National Treasury is
empowered to determine the period of restriction and each case will be dealt with on its own merits. According to section
32 of the Act the Register must be open to the public. The Register can be perused on the National Treasury website.
24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are imposed, or the
amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized
import, the State is not liable for any amount so required or imposed, or for the amount of any such increase. When, after
the said date, such a provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,
or where the amount of such provisional payment or any such right is reduced, any such favourable difference shall on
demand be paid forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which
may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered, or is to deliver or
render in terms of the contract or any other contract or any other amount which may be due to him.
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance
security, damages, or termination for default if and to the extent that his delay in performance or other failure to perform his
obligations under the contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and the cause
thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform its obligations under
the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented
by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes
bankrupt or otherwise insolvent. In this event, termination will be without compensation to the supplier, provided that such
termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the
purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or
arising out of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual
consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either
the purchaser or the supplier may give notice to the other party of his intention to commence with mediation. No mediation
in respect of this matter may be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings herein,
(a) the parties shall continue to perform their respective obligations under the contract unless they otherwise agree;
and
(b) the purchaser shall pay the supplier any monies due the supplier.
28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or
consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this
exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall not
exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or replacing
defective equipment.
29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract that is
exchanged by the parties shall also be written in English.
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30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other
notice to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in
writing and such posting shall be deemed to be proper service of such notice
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be
reckoned from the date of posting of such notice.
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed
outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted
goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid the Department
must be in possession of a tax clearance certificate, submitted by the bidder. This certificate must be an original issued by
the South African Revenue Services.
33.1 The NIP Programme administered by the Department of Trade and Industry shall be applicable to all contracts that are
subject to the NIP obligation.
34 Prohibition of Restrictive practices
34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between, or concerted
practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship
and if a bidder (s) is / are or a contractor(s) was / were involved in collusive bidding (or bid rigging).
34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has / have engaged in
the restrictive practice referred to above, the purchaser may refer the matter to the Competition Commission for investigation
and possible imposition of administrative penalties as contemplated in the Competition Act No. .
34.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition Commission of the restrictive practice referred
to above, the purchaser may, in addition and without prejudice to any other remedy provided for, invalidate the bid(s) for
such item(s) offered, and / or terminate the contract in whole or part, and / or restrict the bidder(s) or contractor(s) from
conducting business with the public sector for a period not exceeding ten (10) years and / or claim damages from the
bidder(s) or contractor(s) concerned.
Js General Conditions of Contract (revised July 2010)
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10 supplier declaration form
Nrcs supplier declaration form
The Financial Director or Company Secretary
NRCS Vendor Management has received a request to load your company on to the NRCS vendor database. Please furnish us with
the following to enable us to process this request:
the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (SANAS member).
NB: ▪ Failure to submit the above documentation will delay the vendor creation process.
▪ Where applicable, the respective NRCS business unit processing your application may request further information from
you. E.g. proof of an existence of a Service/Business contract between your business and the respective NRCS business
unit etc.
Important notes:
a) If your annual turnover is less than R5 million, then in terms of the DTI codes, you are classified as an Exempted Micro
Enterprise (EME). If your company is classified as an EME, please include in your submission, a signed letter from your
Auditor / Accountant confirming your company’s most recent annual turnover is less than R5 million and percentage of black
ownership and black female ownership in the company AND/OR BBBEE certificate and detailed scorecard from an
accredited rating agency (e.g. permanent SANAS Member), should you feel you will be able to attain a better BBBEE score.
b) If your annual turnover is between R5 million and R35million, then in terms of the DTI codes, you are classified as a
Qualifying Small Enterprise (QSE) and you claim a specific BBBEE level based on any 4 of the 7 elements of the BBBEE
score-card, please include your BEE certificate in your submission as confirmation of your status.
NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (e.g.
permanent SANAS Member).
c) If your annual turnover is in excess of R35million, then in terms of the DTI codes, you are classified as a Large Enterprise
and you claim a specific BEE level based on all seven elements of the BBBEE generic score-card. Please include your BEE
certificate in your submission as confirmation of your status.
NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (permanent
SANAS Member).
d) To avoid PAYE tax being automatically deducted from any invoices received from you, you must also contact the
NRCS person who lodged this request on your behalf, so as to be correctly classified in terms of Tax legislation.
e) Unfortunately, No payments can be made to a vendor until the vendor has been registered, and no vendor can be
registered until the vendor application form, together with its supporting documentation, has been received and processed.
f) Please return the completed Supplier Declaration Form (SDF) together with the required supporting documents
mentioned above to the NRCS Official who is intending to procure your company’s services/products in order that
he/she should complete and Internal NRCS Departmental Questionnaire before referring the matter to the
appropriate NRCS Vendor Master Office.
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Regards,
NRCS Vendor/Supplier Management [please substitute this with your relevant NRCS department before sending this document out]
Supplier Declaration Form
Company Trading Name
Company Registered Name
Company Registration Number Or ID Number If A Sole Proprietor
Form of entity CC Trust Pty Ltd Limited Partnership Sole Proprietor
VAT number (if registered)
Company Telephone Number
Company Fax Number
Company E-Mail Address
Company Website Address
Bank Account Bank Name
Number
Postal Address
Code
Physical
Address Code
Contact Person
Designation
Telephone
Annual Turnover Range (Last Financial Year) < R5 Million R5-35 million > R35 million
Does Your Company Provide Products Services Both
Area Of Delivery National Provincial Local
Is Your Company A Public Or Private Entity Public Private
Does Your Company Have A Tax Directive Or IRP30 Certificate Yes No
Main Product Or Service Supplied (E.G.: Stationery/Consulting)
BEE Ownership Details
% Black % Black women % Disabled person/s
Ownership ownership ownership
Does your company have a BEE certificate Yes No
What is your broad based BEE status (Level 1 to 9 / Unknown)
How many personnel does the firm employ Permanent Part time
NRCS Contact Person
Contact number
NRCS operating division
Duly Authorised To Sign For And On Behalf Of Firm / Organisation
Name Designation
Signature Date
Stamp And Signature Of Commissioner Of Oath
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Name Date
Signature Telephone No.
NB: Please return the completed Supplier Declaration Form (SDF) together with the required supporting documents
mentioned above to the NRCS Official who is intending to procure your company’s services/products.
(Please tick as applicable) (* - Minimum requirements)
2.1 Indicate the business sector in which your company is involved/operating:
Agriculture Mining and Quarrying
Manufacturing Construction
Electricity, Gas and Water Finance and Business Services
Retail, Motor Trade and Repair
Wholesale Trade, Commercial Agents and Allied Services Services
Catering, accommodation and Transport, Storage and Communications
Other Trade
Community, Social and
Other (Specify)
Personal Services
Principal Business Activity *
Types of Services Provided
Since when has the firm been
in business?
2.2 What is your company’s annual turnover (excluding VAT)? *
<R20k >R20k >R0.3m >R1m >R6m >R11m >R16m >R26m >R31m >R35m
<R0.3m <R1m <R5m <R10m <R15m <R25m <R30m <R34m
2.3 Where are your operating/distribution centres situated *
(Please tick as applicable) (* - Minimum requirements)
3.1 Did the firm previously operate under another name? *
Yes NO
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3.2 If Yes state its previous name:*
Registered Name
Trading Name
3.3 Who were its previous owners / partners / directors?*
Surname & initials ID numbers
3.4 List Details of current partners, proprietors and shareholders by name, identity number,
citizenship, status and ownership as relevant: *
Surname identity citi- dis - gender date of % %
& Initials number zenship HDI abled ownership owne votin
D g
3.5 List details of current directors, officers, chairman, secretary etc.
of the firm: *
Surname identity title dis – gender % of time contact
& Initials number abled devoted to the number
Firm
3.6 List details of firms personnel who have an ownership interest in
another firm: *
Surname identity name & address title in other % owned type of
& Initials number of other firm firm business of
Other firm
(Please tick as applicable) (* - Minimum requirements)
4.1 How many personnel does the firm employ? *
Black white coloured indian other total
Permanent
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Part Time
4.1.1 In terms of above kindly provide numbers on women and disabled personnel? *
Black white coloured indian other total
Women
Disabled
Provide Details of Contact Person/s Responsible for Broad Based Black Economic
4.2 Empowerment (BBBEE) in the Company *
Surname initials designation telephone NO.
Is your company a value adding supplier (i.e. registered as a vendor under the VAT Act of 1991, 4.2.1
where NPAT + total labour cost > 25% of total revenue)?
Yes NO
4.2.2 Is your company a recipient of Enterprise Development Contributions?*
Yes NO
4.2.3 May the above mentioned information be shared and included in NRCS Supplier Database for
future reference? *
Yes NO
4.2.4 If you are successful in the tender/contract (where applicable) and this is awarded to your
company / organisation, will this have a positive impact on your employment plans? *
Yes NO
4.2.5 If yes (above) kindly provide the following information:
Black white coloured indian other total
Permanent
Part Time
4.2.6 In terms of above kindly provide numbers on woman and disabled personnel:
Black white coloured indian other total
Women
Disabled
4.2.7 Are any of your members/shareholders/directors ex employees of NRCS?
Yes NO
4.2.8 Are any of your family members employees of NRCS?
Yes NO
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4.2.9 If Yes to points 4.2.7 & 4.2.8, list details of employees/ex-employees
Surname identity name & address title in other % owned type of business
& Initials number of other firm firm of other firm
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based
on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge
that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this
form;
iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the
contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are
correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have
not been fulfilled, the organ of state may, in addition to any other remedy it may have –
(a) disqualify the person from the tendering process;
(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;
(c) cancel the contract and claim any damages which it has suffered as a result of having to make
less favourable arrangements due to such cancellation;
(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders
and directors who acted on a fraudulent basis, be restricted from obtaining business from any
organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other
side) rule has been applied; and
(e) forward the matter for criminal prosecution, if deemed necessary.
..............................................
Signature(s) of tenderer(s)
Surname and name: ................................................................
Date: ...............................................................
Address: ...............................................................
...............................................................
...............................................................
...............................................................
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1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract
form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference
therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his
contractual obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public
official in the procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged
to market its products internationally.
1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are
supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components,
a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility
from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the
specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved
until the supplies are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that
of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and
not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or
revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of
a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open
competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the
purchaser under the contract.
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1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which
have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the
costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or
other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in
the Republic where the supplies covered by the bid will be manufactured.
1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided that local
manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and
includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other
incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening,
security, maintenance and other such obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial
design rights arising from use of the goods or any part thereof by the purchaser.
7.1.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the
performance security of the amount specified in SCC.
7.1.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from
the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable
to the purchaser and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or
abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days
following the date of completion of the supplier’s performance obligations under the contract, including any warranty
obligations, unless otherwise specified in SCC.
13.1 The supplier may be required to provide any or all of the following services, including additional services, if any, specified
in SCC:
(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the
parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed
upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar
services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and
information pertaining to spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not
relieve the supplier of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser
to procure needed requirements; and
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(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and
specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models,
and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The
supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or
workmanship (except when the design and/or material is required by the purchaser’s specifications) or from any act or
omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country
of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have
been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date
of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified
otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or
replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may
proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any
other rights which the purchaser may have against the supplier under the contract.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not already specified in
the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the
contract.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all ofthe goods or to perform the services within the period(s)
specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the
contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using
the current prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may
also consider termination of the contract pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier,
may terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under the contract; or
(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in
such manner as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable
to the purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue
performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty
on the supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be
allowed a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be
imposed. Should the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the intended
penalty as not objected against and may impose it on the supplier.
23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the Accounting Officer
/ Authority, also be applicable to any other enterprise or any partner, manager, director or other person who wholly or partly
exercises or exercised or may exercise control over the enterprise of the first-mentioned person, and with which enterprise
or person the first-mentioned person, is or was in the opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury,
with the following information:
(i) the name and address of the supplier and / or person restricted by the purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited from doing
business with the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of
Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for
Tender Defaulters. When a person’s name has been endorsed on the Register, the person will be prohibited from doing
Doc No. NRCS 006-2026/2027 Panel of Destruction of
non-compliant products/goods
business with the public sector for a period not less than five years and not more than 10 years. The National Treasury is
empowered to determine the period of restriction and each case will be dealt with on its own merits. According to section
32 of the Act the Register must be open to the public. The Register can be perused on the National Treasury website.
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance
security, damages, or termination for default if and to the extent that his delay in performance or other failure to perform his
obligations under the contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and the cause
thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform its obligations under
the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented
by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes
bankrupt or otherwise insolvent. In this event, termination will be without compensation to the supplier, provided that such
termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the
purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or
arising out of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual
consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either
the purchaser or the supplier may give notice to the other party of his intention to commence with mediation. No mediation
in respect of this matter may be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings herein,
(a) the parties shall continue to perform their respective obligations under the contract unless they otherwise agree;
and
(b) the purchaser shall pay the supplier any monies due the supplier.
28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or
consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this
exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall not
exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or replacing
defective equipment.
and duly authorised thereto, that the information furnished is true and correct and I hereby indemnify the South African NRCS
from any loss and/or damages howsoever caused that I or any other party may suffer as a result of the said information being
incorrect.
Data conflicts
None detected
1 Dr Lategan Rd, Groenkloof 358-Jr, Pretoria, 0181, South Africa
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