Provision of mps 265 mill maintenance, major overhaul, and critical spares at kusile power station

Returnable Documents: Not specified in the provided text.

Mandatory returnable: Integrity Declaration Form must be fully completed, signed by the supplier/tenderer, and submitted at tender closing. Failure to complete the form, submit supporting documents, or sign will result in the tender not being evaluated further.

Joint venture declarations: For JVs, the lead partner must confirm they are authorised to sign on behalf of the JV. A copy of the JV agreement must be attached, stating joint and several liability and lead partner authority.

For joint ventures: A copy of the joint venture agreement must be attached. The agreement must include a statement that all partners are jointly and severally liable for contract execution, and the lead partner is authorised to incur liabilities, receive instructions/payments, and be responsible for the entire contract execution on behalf of all partners.

Disqualification risks: Tenderers or their directors will be disqualified if they have: abused procurement processes (e.g., bid rigging/collusion), committed fraud, or engaged in improper conduct. Additional checks: Tenderers must confirm they are not listed on National Treasury’s Database of Restricted Suppliers or the Register for Tender Defaulters. Past convictions for fraud/corruption in procurement or prohibitions from international financial institutions will also disqualify. Contractual history: Any record of failing to meet obligations with a State-Owned Company (SOC) must be declared. Conflict of interest: Tenderers must declare any relationship with Eskom employees/directors involved in evaluation/adjudication/negotiation, including: shared employment, direct/indirect control, subsidiaries, or common partners. 'Related' is defined per the Companies Act (section 2(1)) and includes marital, familial, or financial ties.

Contractual obligations: Tenderers must disclose any history of failing to meet contractual obligations with a State-Owned Company (SOC).

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station. Note: The document also references Repair of FGD Glass Fibre Reinforced Plastic (GRP) Piping, but the tender title specifies MPS 265 Mill. Suppliers must verify the exact scope with Eskom.

Submit the following returnable documents: Signed acknowledgement form (Annexure B) with company/supplier name, authorised person (CEO/Director/Managing Director) name, signature, and date.

Required returnable documents:

• Signed acknowledgement form (Annexure B) with:
• Company/Supplier name.
• Name of authorised person (CEO/Director/Managing Director).
• Signature and date.

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station. Note: The extracted text references a different scope (Repair of FGD Glass Fibre Reinforced Plastic (GRP) Piping), but the tender title specifies MPS 265 Mill. Suppliers must confirm the exact scope with Eskom.

Mandatory OHS compliance requirements:

• Comply with Eskom contractor Health and Safety requirements standard 32-136.
• Adhere to OHS specifications/requirements provided by Eskom.
• Follow the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• Ensure all employees (including contractors/suppliers) undergo Eskom induction.
• Main contractor/supplier must:
• Demonstrate selection criteria for appointing sub-contractors/suppliers.
• Notify Eskom prior to appointing sub-contractors/suppliers.
• Ensure sub-contractors/suppliers have adequate resources and competencies.
• Manage sub-contractors/suppliers to comply with legal and Eskom requirements.
• Monitor sub-contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of sub-contractor/supplier work.
• Address non-conformances of sub-contractors/suppliers directly.
• Penalties apply for non-compliance with Eskom or statutory OHS requirements.
• Eskom may request testimonials/references and client contact details for similar past work.
• Signed acknowledgement of understanding OHS requirements is mandatory.

Main contractor/supplier responsibilities:

• Demonstrate the process and selection criteria for appointing sub-contractors/suppliers.
• Notify Eskom before appointing sub-contractors/suppliers for work commencement.
• Ensure sub-contractors/suppliers have adequate resources and competencies.
• Accountable for sub-contractor/supplier compliance with legal and Eskom requirements.
• Monitor sub-contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of sub-contractor/supplier work.
• Address all sub-contractor/supplier non-conformances directly via performance and penalty processes.
• Eskom reserves the right to verify compliance and request testimonials/references for similar past work.

This Standard Bidding Document (SBD 6.2) is mandatory for all bids and serves as a declaration form for local content (local production and local content are interchangeable terms).

Required returnable documents:

• SBD 6.2 Declaration Certificate for Local Production and Content.
• Annex C (Local Content Declaration: Summary Schedule).
• Proof of SARB exchange rates used for imported content calculations.
• Declarations D and E (to be retained by the bidder for verification purposes for at least 5 years).

Disqualification risks:

• Failure to submit the Declaration Certificate and Annex C as part of the bid documentation.
• Submission of incorrect or unverifiable local content data.

Note: The obligation to complete, sign, and submit the declaration cannot be transferred to a third party.

Pricing schedule requirements:

• Bid price must exclude VAT.
• Local content percentage must be calculated using SATS 1286:2011 and submitted in Declaration C.
• Imported content (x) and bid price (y) must be declared in Rand (ZAR).
• Exchange rates must be verified using SARB-published rates at the time of bid advertisement.
• Declarations D and E must support the consolidated data in Declaration C.

Pricing and local content calculation requirements:

• Bid price must exclude VAT.
• Imported content (x) must be converted to Rand (ZAR) using the SARB exchange rate published at 12:00 on the bid advertisement date.
• Local content percentage must be calculated using SATS 1286:2011 formula: LC = [1 - x / y]
• 100, where y is the bid price excluding VAT.
• Successful bidders must continuously update Declarations C, D, and E with actual values for the contract duration.
• Proof of SARB exchange rates used must be submitted with the bid.

Compliance requirements:

• Preferential Procurement Regulations, 2017 (Regulation 8) apply, promoting local production and content.
• For designated sectors, only locally produced or manufactured goods meeting the stipulated minimum local content threshold will be considered.
• Sub-contracting must not reduce the overall local content below the stipulated minimum threshold.
• Local content must be calculated per SATS 1286:2011.
• B-BBEE compliance is evaluated in the second stage of the bidding process (if applicable).
• Bidders must submit Annex C (Local Content Declaration: Summary Schedule) and the Declaration Certificate.
• Non-compliance or submission of incorrect data may result in remedies per Regulation 14 of the Preferential Procurement Regulations, 2017.

Contractual terms related to local content:

• Bidders must calculate local content using the formula: LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]
• 100.
• Exchange rates for imported content must be sourced from SARB at 12:00 on the bid advertisement date.
• SATS 1286:2011 is the governing technical specification for local content calculations.
• Failure to submit the Declaration Certificate and Annex C will result in disqualification.
• Minimum local content thresholds are stipulated in Annex A of SATS 1286:2011.

Evaluation may follow a two-stage process:

• Stage 1: Minimum threshold for local production and content.
• Stage 2: Price and B-BBEE scoring.

Only bids meeting the local content threshold in Stage 1 will proceed to Stage 2.

Eskom Kusile Power Station is outsourcing total MPS 265 Mill Maintenance Services, Major Overhaul, PA ducting, Dampers Maintenance, and supply of critical spares for an 18-month period.

• The document defines the detailed scope of work, standards, quality requirements, specifications, terms & conditions, and qualification criteria for the tender.
• The purpose is to specify the activity requirements to support station performance targets of 85% EAF, 10% PCLF, and 5% UCLF, with milling plant contributing to less than 0.5% UCLF.
• The document is applicable throughout Eskom Kusile Power Station and becomes effective upon authorization.
• Key definitions: Contractor (service provider), Employer (Eskom).
• Abbreviations include BOM, ISO, KKS, NEC, OEM, PCLF, SAP, SOW, UCF, UCLF, QA, QC, QCP, SANS, SHE, PW, ORHVS, FFFR.
• Roles and responsibilities are outlined for compilation, revision, and implementation, with further details available in the NEC3 TSC book.
• Process for monitoring: The Mechanical Maintenance Manager appoints technicians to update the scope of work as needed.
• Related documents include technical documentation for the Pulveriser Plant MPS® Mill (B114103-35-99-GM03-00001).

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The scope is for MPS 265 Mill Maintenance Services, Major Overhaul, PA ducting, Dampers Maintenance, and supply of critical spares at Kusile Power Station for 18 months.

• The station performance target is 85% EAF, 10% PCLF, 5% UCLF, with milling plant contributing to less than 0.5% UCLF.
• The contractor must align fully with the specified scope activities and processes.
• Applicable plant areas and scope include:
• Milling Plant: Defined from coal bunker (excluding inlet chute) to mill classifier outlet.
• PF Piping: PF distribution system from mill classifier exit to PF burner inlet.
• Primary Air Ducting: PA distribution system from PA fan exit to mill housing inlet.
• Specific maintenance activities cover:
• Mechanical maintenance of drive units, motors, gearboxes, lubrication systems, hydraulic systems, seal air systems, classifiers, feeders, valves, dampers, and associated components.
• Inspection, testing, maintenance, and replacement of PF piping, ceramic lined bends, hangers, supports, and dampers.
• Inspection, testing, maintenance, and replacement of PA ducting, dampers, valves, and supports.
• The contractor must provide skilled staff experienced in OHS Act, NEC contract management, quality management, spares optimisation, procedure writing, BOM compilation, and task list development.
• All staff must be fluent in English and provide proof of qualifications on request.
• The contractor must maintain an agreed base crew at Kusile Power Station.
• Key performance indicators (KPIs) are defined for UCLF contribution, PM compliance, schedule adherence, defect management, repair times, backlog clearance, and quality.
• Exclusions: Scaffolding & insulation, coal bunker rope access inspections, non-destructive testing, unauthorised modifications, civil, electrical, and C&I maintenance, condition monitoring, and refurbishment of motors and gearboxes.

The contractor must follow a structured methodology as outlined in the document.

• The document includes sections on introduction, supporting clauses (scope, references, definitions, abbreviations, roles, monitoring, related documents), requirements, acceptance, revisions, development team, and acknowledgements.
• Requirements cover employer and contractor obligations, management and reporting, communication, quality control, project implementation plan, manpower requirements, re-commissioning, works information, and key performance indicators.
• The contractor must submit a project implementation plan including site establishment, manpower plan, organogram, and SHE plans.
• The contractor must supply method statements and quality control plans for maintenance services.
• Key performance indicators (KPIs) are defined for UCLF contribution, PM compliance, schedule adherence, defect management, repair times, backlog clearance, and quality.
• The contractor must participate in production, outage, safety, and ad-hoc meetings.
• An inaugural meeting will be held to explain site regulations before work starts.

The contractor must be suitably qualified and experienced.

• The outsourcing is aimed at a contractor with experience in MPS 265 Mill Maintenance Services, Major Overhaul, PA ducting, Dampers Maintenance, and supply of critical spares.
• The document describes the criteria to be met to qualify for the tender.

The contractor must adhere to strict quality and documentation control.

• All witness, hold, and inspection points must be strictly followed.
• All measuring and test equipment must be calibrated, with proof readily available.
• Work will only be conducted with an employer-approved Quality Management Programme.
• The contractor must submit method statements and detailed quality control plans for maintenance services, remanufacture, refurbishment, or repair of all components.
• The contractor must provide a time-based production schedule to Eskom prior to starting work.
• Specific maintenance activities include inspection, testing, maintenance, and replacement of:
• Drive unit coupling, mill motor bearings, gearbox, lubrication systems, oil heat exchangers.
• Mill housings, wear plates, internal components (nozzle rings, grinding rollers, tracks, loading frame, tension rods, etc.).
• Hydraulic systems, seal air systems, steam systems, classifiers, chute liners, vanes.
• Reject box, feeder system, valves, pneumatic/hydraulic actuators, dampers, orifice.
• Manholes, doors, inspection hatches, bolts, gaskets, seals.
• Drive unit base integrity, compressed air systems, motor mounting/dismounting, electrical actuators.
• PF piping, ceramic lined bends, expansion joints, hangers, supports, dampers, valves.
• The contractor must submit weekly reports on PF leak inspections, repair status, and housekeeping.
• Failure reports for mill breakdowns must be submitted within 24 hours, including findings and repair details with pictures.

The contractor must comply with numerous Eskom and national standards, including:

• Normative references: Eskom procedures for SHE, welding, arc flash, plant safety, high voltage systems, remnant life monitoring, supplier quality management, and quality management systems (ISO 9001).
• Legislative Acts: National Environmental Management Act, National Key Points Act, National Water Act, Occupational Health and Safety Act & Regulations, and others.
• The contractor must implement a program of continuous improvement to optimise component performance and reduce failures.
• The contractor is responsible for inspection, maintenance, repair, bench testing, and replacement of all valves and hydraulic equipment within the scope.
• The contractor must provide competent personnel authorised for Plant Safety Regulations (PSR) and competent in Fossil Fuel Firing Regulations (FFFR) within specified timelines.
• All technically qualified maintenance staff must be trained and authorised in PSR and ORHVS within 6 months of contract start.
• The contractor must ensure all personnel complete written examinations for Eskom Fossil Fuel Firing Regulations.
• The contractor must keep minimum stock of approved spares (Appendix A1) and be responsible for purchasing and delivering critical spares (Appendix A2) as required.
• The contractor must participate in employer improvement programs and ensure health, environment, and safety compliance.
• The contractor must have personnel authorised for work in confined spaces, at heights, in heat stress areas, and with hazardous substances.
• Quality management requires adherence to witness, hold, and inspection points; calibrated measuring equipment; and submission of method statements and quality control plans.

The contractor must comply with extensive health, safety, and environmental regulations.

• Normative references include: Arc Flash Protection Specification, National Environmental Management Act, National Key Points Act, National Water Act, Occupational Health and Safety Act & Regulations, Plant Safety Regulations, Operating Regulations for High Voltage Systems, and others.
• The contractor and employer are committed to health, environment, safety, retention of critical skills, continuous cost reduction, and transfer of maintenance experience.
• The contractor must ensure all personnel are authorised for work in confined spaces, at heights, in heat stress areas, and with hazardous substances.
• The contractor must provide a project implementation plan including SHE plans.
• Staff must be experienced in the Occupational Health and Safety Act.
• The contractor must ensure all personnel operating mobile equipment (forklifts, cranes, cherry pickers, sky jacks) are authorised and perform regular inspections.
• All artisans, senior artisans, supervisors, planners, and site managers must be authorised in Plant Safety Regulations and competent in Fossil Fuel Firing Regulations.
• The contractor must have enough authorised personnel to cover all shifts and work execution.
• Minimum spares list includes various grinding roller and bearing components with specified materials and quantities.

The contract is non-exclusive and work can only be performed upon receipt of a task order.

• The employer will provide training for PSR, ORHVS, FFFR, and other necessary training.
• The employer will supply all lubricant required for the milling plant and is responsible for mechanical and hot splicing of the feeder belt.
• The employer will provide special tools unique to MPS 265 mills where applicable.
• The contractor shall be compensated based on performance factors like reliability, availability, and safety.
• Contract terms and compensation will be defined at contract initiation with year-to-year increments.

The tender evaluation includes SHE (Safety, Health, Environment) criteria as per Annexure D and Annexure E.

• Key Performance Indicators (KPIs) will be used to measure contractor performance, including:
• UCLF Contribution: Progressive reduction targets over the contract term.
• PM Compliance: 100% completion of planned maintenance tasks.
• PM Schedule Compliance: Work must be completed within 10% of scheduled timeline.
• CM (Defects) Break-In %: Less than 10% of emergent work added during the work week.
• Mean Time To Repair: 100% compliance to baselined durations for services and overhauls.
• Backlog Catch-Up: Targets for clearing backlogged PMs and CMs.
• PM/CM Ratio: Target of 80/20 by year 3 and 90/10 by year 4.
• NCRs Accepted / Repeat Findings: Continuous improvement with annual targets.
• Technical Support Reporting: Submission of failure reports within 24 hours.
• PSR Authorizations: All artisans, senior artisans, supervisors, planners, and site managers must be authorised in Plant Safety Regulations.
• FFFR Competency: 100% competency in Fossil Fuel Firing Regulations.
• Housekeeping: Sustained 100% compliance for plant state within contractor's control.
• Overtime Management: Compliance to agreed targets.
• Maintenance Rework: Annual reduction targets.

Department: SUPPLY CHAIN MANAGEMENT. No additional contact details (name, email, phone, or address) provided in the document.

• Bidders must complete the SBD4 Bidder’s Disclosure form as part of their submission.
• Automatic disqualification if the bidder, or any of its directors/trustees/shareholders/members/partners (or any person with controlling interest), is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare if they, or any connected person, are employed by the state or have a relationship with any employee of the procuring institution (Eskom).
• Bidders must disclose any interest in related enterprises that may be bidding for this contract.
• Bidders must certify that their bid was prepared independently, without collusion with competitors.
• Bidders must confirm no prior or ongoing improper communication with Eskom officials regarding the procurement process.
• False or incomplete disclosures may result in bid rejection, penalties under the Competition Act, criminal investigation by the NPA, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.
• Joint ventures or consortia are permitted, and internal communications within these are not considered collusive.

• Contract for provision of MPS 265 Mill maintenance services, major overhaul, PA ducting, dampers maintenance, and supply of critical spares at Kusile Power Station.
• Duration: 18 months.
• Purpose: Support station performance targets (85% EAF, 10% PCLF, 5% UCLF) with milling plant contributing less than 0.5% UCLF.
• Contractor must align organisation to specified scope activities and processes.

• Contract starting date: 01 October 2026.
• Service period: 18 months.
• Assessment interval for payment: 25th day of each month.

• Service Manager: Sakhile Mazibuko.
• Address: Kusile Power Station, R545 Kendal/Balmoral Rd, Haartebeesfontein Farm, Witbank.
• Tel: +27 13 699 7665.
• Email: [email protected].
• For invoice queries: FSS Contact Centre, Tel: 011 800 5060, Email: [email protected].
• For invoice submission: [email protected].
• Adjudicator panel contact: Marumo Lekoto, Tel: +27 11 800 5383 or +27 86 667 4012, Email: [email protected].

Unable to extract eligibility criteria

• Scope: Provision of MPS 265 Mill maintenance services, major overhaul, PA ducting, dampers maintenance, and supply of critical spares at Kusile Power Station for 18 months.
• Contractor must provide all maintenance, welding, alignment, and competent personnel.
• Contractor must compile improvement programmes, quality control plans, method statements, and adhere to Employer's instructions.
• Work is based on Task Orders; contract is non-exclusive and 'as and when required'.
• Contractor must ensure staff are trained, authorised, and meet Eskom job descriptions; all must be fluent in English.
• Contractor must use Employer's quality documentation system and comply with all Eskom site standards, policies, and procedures.
• Key performance indicators (KPAs) will be used to measure performance monthly.

• Contract uses NEC3 Term Service Contract Option A (priced contract with price list).
• Prices are derived from a price list with items as lump sums or rates multiplied by quantities.
• Payment terms: Payment within eight weeks after invoice submission and processing.
• Invoices must be submitted electronically in PDF format to [email protected], clearly indicating Eskom order number.
• Currency: South African Rand.
• Price adjustment for inflation (CPA) applies after first year; base date is one month prior tender date.
• Contractor must provide bonds or guarantees as required; payment may be withheld until received.
• Interest on late payments: prime rate (Standard Bank) for ZAR amounts, LIBOR for other currencies.

• B-BBEE: Contractor must maintain or improve B-BBEE level; submit valid SANAS-accredited certificate annually. Notify Eskom within 7 days of any status change.
• Subcontracting: 30% of contract amount must be subcontracted to EME/QSEs at least 51% black-owned in townships/rural areas.
• Local content: Non-designated sector; encouraged to use local and site-local resources.
• ASGI-SA: Contractor must comply with Accelerated Shared Growth Initiative obligations.
• CIDB registration number required (as per Form of Offer).
• Contractor must provide insurance; Employer does not provide insurance for contractor.
• All staff must have valid fitness certificates and undergo criminal record screening.
• Contractor must have Compensation Commissioner letter of good standing.

Returnable Documents: Not explicitly listed in the provided document. Refer to the official tender record for submission details.

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station.

Quality Control Plan (QCP) or Inspection Test Plan (ITP) Requirements:

• Intervention Points: Hold Point, Witness Point, Document Review, Surveillance, Verification.
• Testing/Inspection Types: 100% Testing (T1), Sample Testing (T2), 100% Inspection (A1), Sample Inspection (A2), 100% Witness (W1), Sample Witness (W2), 100% Document Review (R1), Sample Document Review (R2).
• Inspection Methods: Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY Current, etc.
• Acceptance Criteria: Functionality, performance measures, regulatory compliance, chemical tests, etc.
• Categories: Statutory (S) or Non-Statutory (N).
• Roles: Supplier, Eskom, Approved Inspection Authority (AIA), Notification Body (NOBO), Third Party Inspection (TPI).
• Records: Must be maintained for all inspections and tests.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.

Bidders must comply with the Preferential Procurement Policy Framework Act, 2000, and its associated regulations (2022).

Key requirements:

• Submit the Preference Points Claim Form (SBD 6.1) with the tender.
• Provide proof/documentation to support claims for specific goals (e.g., B-BBEE status, local content).
• Certify that all information provided is true and correct. False claims may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

Company registration details (name, registration number, and type) must be provided in the submission.

Contractual terms require bidders to:

• Certify that all information provided in the Preference Points Claim Form is true and correct.
• Acknowledge that the organ of state may request documentary proof to substantiate claims at any time.
• Accept that fraudulent claims or non-compliance with contract conditions may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages.
• Contract cancellation and damages claims.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

The tenderer must provide:

• Company/firm name and registration number.
• Type of company (e.g., Partnership, Close Corporation, (Pty) Ltd, etc.).
• Authorized signature, name, surname, date, and address.

If the applicable preference point system (80/20 or 90/10) is unclear, the organ of state will stipulate in the tender documents that either system may apply. The system will be determined post-submission based on:

• For income-generating contracts: The highest acceptable tender.
• For other tenders: The lowest acceptable tender.

Eskom Kusile Power Station is outsourcing the total MPS 265 Mill Maintenance Services, Major Overhaul, PA ducting, Dampers Maintenance service function and supply of critical spares for an 18-month period.

• The purpose is to define the detailed scope of work, standards, requirements, and specifications a contractor must meet.
• The station has a performance target: 85% EAF, 10% PCLF, 5% UCLF, with the milling plant contributing to less than 0.5% UCLF.
• The document lists numerous normative references (mandatory standards) and informative references that bidders must comply with.
• Key definitions: 'Contractor' refers to the service provider; 'Employer' refers to Eskom or Eskom Kusile Power Station.
• Abbreviations used throughout are defined (e.g., BOM, ISO, KKS, NEC, OEM, PCLF, SAP, SOW, UCLF, QA, QC, QCP, SANS, SHE, PW, ORHVS, FFFR).
• Roles and responsibilities for compilation, revision, and implementation are outlined in a RACI matrix.
• A related supporting document, B114103-35-99-GM03-00001 Technical Documentation Pulveriser Plant MPS® Mill, forms an integral part of the scope.

This tender is for the total MPS 265 Mill Maintenance Services, Major Overhaul, PA ducting, Dampers Maintenance service function and supply of critical spares at Kusile Power Station for 18 months.

• The contractor must align with the station's performance target of 85% EAF, 10% PCLF, 5% UCLF, with the milling plant contributing to less than 0.5% UCLF.
• The scope includes preventative, predictive, corrective maintenance, and opportunity scheduled maintenance for the Milling Plant, PF Piping, and Primary Air Ducting systems.
• Detailed plant boundaries and components are specified, including the Coal Bunker, Feeder, Mill (Vertical Spindle), Milling Plant Primary Air and Sealing air systems, PF Piping, and Primary Air Ducting.
• Specific maintenance tasks are listed for each plant area, covering inspection, testing, maintenance, and replacement of numerous mechanical components.
• The contractor must provide a project implementation plan, manpower plan, organogram, and SHE plans.
• Staff must be skilled in Occupational Health and Safety Act, NEC contract management, Quality Management, spares optimisation, procedure writing, BOM compilation, task list development, and drafting QCPs.
• All staff must be fluent in English and possess valid fitness certificates.
• The contractor is responsible for total lubrication management, supplying competent manpower and tools, maintaining minimum stock of approved spares, and purchasing/delivering critical spares as required.
• Key exclusions are listed: Scaffolding & Insulation, Coal Bunker rope access inspections, Non-Destructive Testing, Unauthorised Modifications, Civil, Electrical, C&I Maintenance, Condition monitoring, and refurbishment of Motors, Mill Gearbox, and Motor Bearings.

The document structure outlines the methodology and requirements:

• Introduction and supporting clauses define the scope, purpose, applicability, effective date, and normative/informative references.
• Definitions and abbreviations are provided for clarity.
• Roles and responsibilities, process for monitoring, and related documents are specified.
• Requirements are detailed for both the Employer (Eskom) and the Contractor, covering management, reporting, meetings, communication, quality control, project implementation, manpower, and re-commissioning.
• Works Information defines the plant boundaries and applicable scope for the Milling Plant, PF Piping, and Primary Air Ducting.
• Key Performance Indicators (KPIs) with yearly targets are listed for UCLF Contribution, PM Compliance, PM Schedule Compliance, CM Break-In %, Mean Time To Repair (Service and Overhauls), PM Backlog Catch-Up, CM Backlog Catch-Up, PM/CM Ratio, NCRs Accepted/Repeat Findings, Technical Support Reporting, PSR Authorizations, FFFR Competency, Housekeeping, Overtime Management, and Maintenance Rework.
• Exclusions list work not included in the scope.
• Tender requirements state a proposal must be submitted, followed by contract negotiation at Eskom's sole discretion.
• Acceptance, revisions, development team, and acknowledgements sections conclude the document.

The tender is directed at a suitably qualified and experienced contractor.

• The document describes the criteria to be met to qualify for the tender, including detailed scope of work, standards, quality, requirements, specifications, and terms & conditions.

The contractor must establish and adhere to a rigorous quality management system:

• Provide complementary services including procedure and documentation writing, compiling and improving task lists, compiling QCPs and checklists, implementing approved design modifications, spares management, technical advice, and component failure analysis reporting.
• Submit method statements and detailed quality control plans (QCPs) for all maintenance, remanufacture, refurbishment, or repair work covered in the scope. QCPs must cater to individual components.
• Provide a time-based production schedule to Eskom prior to starting work.
• The project implementation plan must include site establishment, manpower plan, organogram, and SHE plans.
• Daily supervision by trained, competent personnel is required to ensure daily inspections and work activities.
• Specific maintenance tasks for the Milling Plant, PF Piping, and Primary Air Ducting are listed, covering numerous components.
• Submit weekly reports on PF leak inspections and repair status, housekeeping status, and failure reports for all mill breakdowns within 24 hours, including pictures.
• Submit a complete data pack for mill service and overhauls.

The tender involves strict compliance with numerous referenced standards and regulations. Bidders must demonstrate adherence to the following:

• Mandatory SHE requirements as per Eskom's procurement process (Reference 32-726 Rev 0, including Annexures C, D, E).
• Compliance with national acts: National Environmental Management Act, National Environmental Laws Amendment Act, Environment Conservation Act, National Key Points Act, National Water Act, Occupational Health and Safety Act & Regulations.
• Adherence to Eskom-specific standards: Plant Safety Regulations (GGR 0992), Operating Regulations for High Voltage Systems (32-846 Rev 0), Fossil Fuel Firing Regulations (240-105453648), Foreign Material Exclusion (240-86851633), and Welding Requirements (240-106628253).
• Quality Management Systems: ISO 9001 and Eskom's Supplier Quality Management Specification (240-105658000).
• Personnel must be authorised for Plant Safety Regulations (PSR) and competent in Fossil Fuel Firing Regulations (FFFR) within specified timelines.
• The contractor must participate in employer-led improvement programs focused on retention of critical skills, continuous cost reduction, health & environment safety, and transfer of maintenance experience.
• The contract is non-exclusive; work proceeds only upon receipt of a task order from Eskom.

Strict health, safety, and environmental compliance is mandatory:

• Adherence to numerous national acts and Eskom standards is required, including the Occupational Health and Safety Act & Regulations, National Environmental Management Act, National Water Act, Plant Safety Regulations (GGR 0992), Operating Regulations for High Voltage Systems, and Fossil Fuel Firing Regulations.
• Eskom and the contractor commit to Health & Environment Safety.
• The contract scope includes preventative, predictive, corrective maintenance for mill systems.
• The contractor must maintain minimum stock of approved spares (Appendix A1) and purchase/deliver critical spares (Appendix A2) as required.
• Management and reporting include representation at all production, outage, safety, and ad-hoc meetings. Monthly liaison meetings will be held with Eskom's representative.
• Contractor management must ensure personnel are authorised for work in confined spaces, working at heights, heat stress areas, and with hazardous substances.
• Communication must follow a specified formal correspondence format.
• The project implementation plan must include SHE plans.
• Manpower must have experience in the Occupational Health and Safety Act and other disciplines.
• Plant boundaries and components are detailed.
• All artisans, senior artisans, supervisors, planners, and site managers must be authorised in Plant Safety Regulations and competent in Fossil Fuel Firing Regulations.
• A detailed minimum spares list is provided in Appendix A, specifying quantities and materials for numerous components.

The contract between Eskom (the Employer) and the successful contractor will include the following terms:

• Contractor performance will be measured against areas contributing to Eskom's business (e.g., Reliability, Availability, Safety) and compensated accordingly.
• Key business indicators will be defined at contract initiation and incremented yearly for the contract duration.
• Eskom will provide necessary training for PSR, ORHVS, FFFR, and other training as deemed necessary.
• The contract is non-exclusive; work can only proceed upon receipt of a task order from Eskom.
• Eskom will supply special tools unique to MPS 265 mills where applicable and all lubricant for the milling plant for the contract duration.
• Eskom is responsible for mechanical and hot splicing of the feeder belt.
• The contractor must raise defects on the system to address plant deviations.
• Both parties commit to retention of critical skills, continuous cost reduction, health & environment safety, and transfer of maintenance experience.

The evaluation will consider SHE requirements (Annexure C for enquiries, Annexure D for evaluation/scoring, Annexure E for supplier suspension).

• Compliance with the National Key Points Act, 1980 is required.
• References to Remnant Life Monitoring (36-702 Rev 1), Supplier Quality Management Specification (240-105658000), and ISO 9001 are normative.
• A key performance metric is the PM/CM Ratio, with targets to achieve 80/20 by year 3 and 90/10 by year 4, sustained until contract expiration.
• Quality and Documentation Control requirements are detailed in section 3.6.

Provision of MPS 265 Mill services, major overhaul, and critical spares manufacturing for a period of 18 months at Kusile Power Station. Tender number: E3189GXMPKUS. Issue date: 06 July 2026. Tender validity period: 180 days from closing date.

Closing date and time: 22 July 2026 at 10:00. Non-compulsory clarification meeting: 15 July 2026 at 13:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/364040077743506?p=ZCqSkGgdSz2corwDUe, Meeting ID: 364 040 077 743 506, Passcode: Q9Y4Kf3W). Tender validity period: 180 days from closing date. Clarification queries deadline: 5 working days before tender submission deadline (17 July 2026).

Non-compulsory clarification meeting: Date: 15 July 2026, Time: 13:00, Venue: Microsoft Teams. Join link: https://teams.microsoft.com/meet/364040077743506?p=ZCqSkGgdSz2corwDUe. Meeting ID: 364 040 077 743 506, Passcode: Q9Y4Kf3W. Tenderers must confirm attendance with the Eskom Representative, providing names, positions, and contact details of attendees.

Eskom Representative: Kgopotso Masilela, Tel: 013 680 3210, Email: [email protected]. All queries must be addressed in writing to the Eskom Representative only. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit all tenders electronically via Eskom E-tendering portal: https://etendering.eskom.co.za/. No hard copies or zipped files accepted. File limits: 50MB per file, 900MB total per submission. Pricing schedule must be submitted in both PDF and Excel formats. Ensure submission status is marked as 'complete' before the deadline. Late submissions will not be accepted. Resubmissions will override previous versions. Mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), and E-tendering Help Manual acknowledgement form.

Mandatory returnables: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form. All documents must be uploaded under the folders: Technical, Commercial, Financial, and Other. No zipped files allowed.

Scope: Provision of MPS 265 Mill services, major overhaul, and critical spares manufacturing for 18 months at Kusile Power Station. Mandatory workshop requirements: Minimum 6m width and 20-ton overhead crane capacity. Proof of ownership or lease agreement (longer than contract duration) required. Site visits/inspections will verify workshop capabilities. Required certifications: ISO 9001:2015 and ISO 3834-2. Deliverables include milling plant components such as casing, classifier, scrappers, nozzles, throat, displacer ring, dam rings, pendulums, and reject gates. Previous experience in similar milling plant services (60Ton/hr+ throughput) is required, with verifiable customer feedback.

Company profile and previous history of milling spares supply: Scoring based on years of consecutive experience (1-5 yrs: 40%, 5-7 yrs: 80%, 7+ yrs: 100%). Maintenance capabilities: Proven experience in refurbishment of MPS265 or vertical spindle mills (60Ton/hr+ throughput). Submit signed reference letters, contracts, or completion certificates. Key personnel: Engineer/Technologist (National Diploma/Degree in Mechanical Engineering with 2-6+ years of experience), Supervisor (N3/Trade Test Mechanical with 2-6+ years), Mechanical Artisans (N3 Mechanical Engineering + Trade Test with 3-4+ years). Commissioning experience: Submit mill standby, commissioning check sheets, calibration procedures, inspection reports, and handover certificates.

Workshop must have minimum 6m width and 20-ton overhead crane capacity. Proof of ownership or lease agreement (longer than contract duration) required. Site visits/inspections will verify workshop capabilities. Mandatory certifications: ISO 9001:2015 and ISO 3834-2 (valid certificates required). All milling plant components must meet quality standards as per Eskom’s technical specifications.

Pricing Schedule/BOQ must be submitted in both PDF and Excel formats. Pricing details are contained in Annexure 1.1.20. No alternative tenders allowed. Ensure pricing aligns with the scope of work and technical specifications.

Pricing schedule/Bill of Quantities (BOQ) must be submitted in both PDF and Excel formats. E-tendering Help Manual acknowledgement form is mandatory. No alternative tenders allowed. Payment terms and financial capacity requirements are not explicitly detailed in the document; refer to Eskom Standard Conditions of Tender (available at www.eskom.co.za).

Mandatory compliance documents: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (PPPFA 2022 regulations, Annexure I), SBD 4 – Bidders Disclosure (Annexure J). Local content requirements: SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexure G1), Local Content Declaration Summary Schedule (Annexure G2), Imported Content Declaration (Annexure G3), Local Content Declaration Supporting Schedule (Annexure G4). Tax Evaluation questionnaire required for services contracts. CIDB Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) are not applicable for this tender. B-BBEE compliance: Submit Annexures F1 to F4 if designated materials are included. Eligibility criteria: Tenderers must not be on international sanctions lists, National Treasury restrictions, or Eskom’s Tender Defaulters list. No conflicts of interest allowed. Joint ventures/consortia must explicitly state joint and several liability. Tenderers may not subcontract 100% of the scope of work.

SECTION 3 – SHEQ Requirements must be addressed in the tender submission. Company safety performance is evaluated based on: Fatality and/or LTI >3 in the last 5 years: 0% score. LTI <3 and medicals <5 in the last 5 years: 50% score. No fatality, LTI <2, and medicals <3 in the last 5 years: 100% score. Submit relevant safety records and incident reports as proof.

Submission of a tender constitutes acceptance of Eskom Standard Conditions of Tender (available at www.eskom.co.za). Tender Data takes precedence over Standard Conditions in case of ambiguity. Tender validity period: 180 days from closing date. Eskom reserves the right to accept or reject any tender.

Mandatory technical criteria: Workshop ownership/lease proof with 6m width and 20-ton overhead crane capacity. ISO 9001:2015 and ISO 3834-2 certifications. Qualitative criteria: Company profile and history (20% weight), maintenance capabilities (35% weight), safety performance, key personnel qualifications (35% weight), and commissioning experience (5% weight). Minimum 80% threshold required to pass technical evaluation.

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station. Includes maintenance services for Auxiliary and FGD Plant Electrical Maintenance as part of the project.

Eskom Representative: Basetsana Pule. Project: Auxiliary and FGD Plant Electrical Maintenance Services at Kusile Power Station.

Submit the following returnable documents as part of your bid: Form A (completed and signed). Ensure all required quality management and technical documents are included as per the tender specifications.

Required returnable documents:

• Form A (completed and signed).

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for a period of 18 months at Kusile Power Station. Work includes maintenance services aligned with the project requirements for Auxiliary and FGD Plant Electrical Maintenance.

Quality Management System (QMS) compliance: Valid ISO 9001 certification required. Additional requirements may apply as per the scope of work or specification.

Additional requirements may apply as per the scope of work and/or specification. Ensure all customer-specific and quality-related deliverables are addressed.

Quality Requirements are evaluated across five sections with the following scoring:

• Section A (Quality Management System Requirements - ISO 9001): 4 points. Requires valid ISO 9001 certification with: defined product/service scoping, certification by an approved authority, recognized international accreditation, and valid expiry date.
• Section B (Evidence of QMS in operation): 5 points. Requires: documented roles/responsibilities (organization chart and responsibility matrix), documented control of externally provided processes/products/services (evaluation, selection, monitoring, and re-evaluation criteria), latest internal management system audit report (with nonconformity and corrective action reports), latest certification management system audit report (not older than 12 months), and records of management review meetings.
• Section C (Contract Quality Plan Requirements): 1 point. Requires a draft Contract Quality Plan specific to the scope of work (per ISO 10005), including important QA deliverables.
• Section D (Quality Control Plan Requirements): 1 point. Requires a Quality Control Plan (QCP), checklist, or Inspection and Test Plan (ITP) per the scope of works (per ISO 10005), including an example ITP/QCP from similar or previous work.
• Section E (User-defined additional requirements): 2 points. Requires Form A (completed and signed) and any additional customer-specific requirements as per the scope of work or specification.

Bidding procedure enquiries and technical information may be directed to the contact person at the department/public entity. Contact details (telephone, fax, email) are to be provided by the bidder for follow-up.

Submit bids by the stipulated closing date and time to the correct bid box address. Late bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed) or online. Bidders must register on the Central Supplier Database (CSD) to upload mandatory information (business registration, directorship, membership/ID numbers, tax compliance status, and banking details). If not registered on CSD, mandatory information cannot be submitted with the bid. B-BBEE certificate or sworn affidavit must be submitted to qualify for preference points. Failure to comply with submission requirements may render the bid invalid.

Bidders may submit a printed Tax Compliance Status (TCS) together with the bid.

Total bid price must include all items offered and be clearly stated in the submission.

Total bid price must include all items offered. Pricing must be inclusive and clearly stated in the bid submission.

Bidders must ensure compliance with tax obligations. Submit a Tax Compliance Status (TCS) PIN issued by SARS, or a CSD number if registered on the Central Supplier Database. TCS or PIN can be obtained via e-filing (register at www.sars.gov.za). Printed TCS may also be submitted with the bid. For consortia, joint ventures, or sub-contractors, each party must submit separate proof of TCS/PIN/CSD number. Foreign bidders not resident in RSA, without a branch, permanent establishment, or income source in RSA, are exempt from TCS/PIN requirements. Bidders must register on the CSD to upload mandatory information (business registration, directorship, membership/ID numbers, tax compliance status, and banking details). B-BBEE certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Failure to provide required compliance documents may render the bid invalid.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. The certificate must be issued by one of the following: an accounting officer as contemplated in the Close Corporation Act (CCA), a verification agency accredited by the South African National Accreditation System (SANAS), or a registered auditor.

The successful bidder will be required to fill in and sign a written contract form (SBD7).

This bid is subject to the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations 2017, the General Conditions of Contract (GCC), and any other applicable legislation or special conditions of contract.

Failure to provide any of the required particulars may render the bid invalid.

Bidding procedure enquiries and technical information may be directed to the designated contact person at the department/public entity. Contact details (telephone, fax, email) are required for follow-up.

No specific contact details provided in the document. Bidders must ensure their own contact information (Contact Person, Landline, Cellphone, E-mail address) is accurately completed on the form.

Submit the completed E-Tendering Training Acknowledgement Form (Annexure) as a returnable document. Ensure the following fields are filled: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, E-mail address, Tenderer’s Name, Authorized Signature, Designation, and Date. The form must include a signed acknowledgment confirming self-training via the E-Tendering Noddy Guide and ability to operate the E-Tendering Solution.

Required returnable document: E-Tendering Training Acknowledgement Form (Annexure). Must include: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, E-mail address, Tenderer’s Name, Authorized Signature, Designation, and Date. Signed acknowledgment confirming self-training via the E-Tendering Noddy Guide and ability to operate the E-Tendering Solution is mandatory.

Bidders must provide their own contact details on the form: Contact Person, Landline, Cellphone, and E-mail address. No specific Eskom contact details are provided in the document.

Return the completed CONTRACTORS’ PAYE EVALUATION QUESTIONNAIRE (Appendix H) with all questions answered by marking the appropriate column with an "X". Do not leave any question unanswered. Include the following returnable documents: Vendor Name, Vendor Number, Registration Number (ID, Company, CC, or Trust), VAT Registration Number, and PAYE Registration Number. The representative must sign and date the form, confirming the accuracy of the information and agreeing to inform Eskom of any changes.

Compliance with SARS and Eskom requirements for labour brokers and personal service providers. Must provide a valid, original, or certified copy of an IRP30 for the current tax year within 30 days if classified as a labour broker. Must disclose if more than 80% of income is derived from Eskom services. Must confirm whether the entity is controlled or supervised by Eskom, uses Eskom-supplied tools/equipment, or has employment-like contract clauses.

Evaluation is based on responses to the CONTRACTORS’ PAYE EVALUATION QUESTIONNAIRE (Appendix H). Key factors include labour broker status, IRP30 submission capability, entity structure, personal involvement of connected persons, employee count, use of Eskom resources, income dependency, and contract control elements.

The tender requires the provision of MPS 265 Mill service, major overhaul, and critical spares for Kusile Power Station over an 18-month period. Bidders must select the applicable category (e.g., Category 1-4) and submit the corresponding returnable documents as specified in the template.

Submit the following returnable documents as per the selected category: Form A, ISO 9001:2015 certificate (or QMS manual if not certified), internal and external management system audit reports (with Nonconformity, Correction, and/or Corrective Action Reports), Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per Scope of Works (Ref ISO 10005), and information for defined roles, responsibilities, and authorities. Save the completed template in PDF, sign, and preferably lock the sheet before submission.

ISO 9001:2015 certification or equivalent QMS documentation is required. Submit evidence of compliance with ISO clauses, including: defined product/service scope, authorized certification, recognized accreditation, valid certificate expiry, QMS manual, quality policy, quality objectives, document control, nonconforming output control, corrective action records, internal audit records, and management review records. External and internal audit reports must include Nonconformity, Correction, and/or Corrective Action Reports.

Scope involves the provision of MPS 265 Mill, Service, Major Overhaul, and Critical Spares for Kusile Power Station over 18 months.

All bidders must complete the Deviation Schedule, regardless of whether deviations exist. Required details include: Product Manufacturer, Deviation Exists (Yes/No), Supplier to Eskom, Supplier Representative, Supplier Representative Signature, and Date. All fields are mandatory and must be fully completed.

Mandatory fields: Product Manufacturer, Deviation Exists (Yes/No), Supplier to Eskom, Supplier Representative, Supplier Representative Signature, and Date. All fields must be completed.

Bidders must provide: Eskom SAP number, Product Code (Item code), and the Latest Specification Applicable (e.g., Eskom D-DT # & Rev #).

Purpose: The Contract Quality Plan (CQP) template guides suppliers in planning to meet Eskom’s quality management expectations for the MPS 265 Mill service, major overhaul, and critical spares contract at Kusile Power Station. Scope: Covers quality assurance, control, documentation, and compliance with SANS 466:2005 / ISO 10005:2005 standards over an 18-month period.

Returnable Documents: Submit all required documentation as per the Contract Quality Plan (CQP) template. This includes technical records (e.g., safe working procedures, method statements), inspection reports, signed-off QCPs, technical assurance reports, warranty certificates, material certificates, dimension reports, and test reports. Ensure all documents are version-controlled, properly indexed, and submitted in the agreed format.

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station. Quality Management: Must align with SANS 466:2005 / ISO 10005:2005 standards. Key Deliverables:

• Contract Quality Plan (CQP) with defined processes, roles, and responsibilities.
• Organogram detailing team structure, QA/QC functions, and qualifications.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers/sub-suppliers for materials/components and outsourced activities.
• Monitoring plan for suppliers/sub-contractors.
• Index of items to be manufactured, refurbished, or purchased (with descriptions and schedules).
• Special controls for welding, NDT/NDE, or other critical processes.
• Documented information submission plan (e.g., technical records, inspection reports, certificates).
• Records management system (identification, retention, disposal).
• Non-conformance and concession management processes.
• Databook management (review, acceptance, and submission).
• Tool/equipment management (calibration, maintenance status).
• Customer property handling, product preservation, and traceability methods.
• Commissioning and post-delivery support (warranty, defect correction, technical support).

Project: Provision of MPS 265 Mill services, major overhaul, and critical spares for 18 months at Kusile Power Station. Scope includes site establishment, health/safety compliance, resource deployment, and supply of critical spares for milling plant operations.

Scope: Provision of MPS 265 Mill services, major overhaul, and critical spares for 18 months at Kusile Power Station.

Key Deliverables:

• Site establishment: Office, kitchen, storage, and ablution containers; power/water supply; waste water system; site fencing; site clearance.
• Site de-establishment: Removal of all installed facilities and utilities.
• Health and Safety Compliance:
• PPE: Overalls, safety boots, hard hats, respirators, harnesses, ear protection, welding gear, etc.
• PPE Consumables: Dust overalls, masks, safety glasses, gloves, etc.
• Medicals: Entry/exit medicals, police clearance for all personnel.
• Safety Training: Working at heights, confined spaces, first aid, fire fighting, OHS Act, legal liability, supervisory safety, HIRA, incident investigation, evacuation warden.
• Occupational Hygiene Surveys: Illumination, air quality, ergonomics, vibration, thermal stress, airborne pollutant sampling.
• Safety Tools: Welding screens, multi-gas monitors.
• Resources (Day/Night Shifts, Overtime, Standby):
• Personnel: Site manager, mechanical engineers, HSE officers, admin clerks, storemen, supervisors, fitters, riggers, boilermakers, welders, QA/QC, safety officers, drivers, crane operators.
• Minimum Experience: 1–9 years depending on role (e.g., Site Manager: 5–9 years; General Worker: 1 year).
• Critical Spares Supply:
• Grinding Roller Yoke Assembly: Yokes, wear plates, screws, washers, ceramic liners, protection boxes, roller tyres, clamping rings.
• Grinding Roller Bearing: Axles, screws, sealing rings, bearings, bushings, safety plugs.
• Milling Plant Critical Spares: Grinding rollers, yokes, feeders.
• Materials: Specified grades (e.g., EN-GJS-400-15U, EN 1.0038, 10.9 galvanized steel).
• Work Conditions: Normal time (day/night shifts), overtime (Saturdays, Sundays/public holidays), standby allowance.

Pricing Structure:

• Fixed P&G (Once-Off Costs): Site establishment/de-establishment, PPE, medicals, safety training, hygiene surveys, safety tools.
• Time-Related P&G (Monthly): Temporary site facilities (containers), transport/logistics (vehicles).
• Resources (Hourly Rates):
• Normal Time (Day/Night Shifts): R2,856/hour for most roles.
• Overtime (Saturdays): R2,268/hour.
• Overtime (Sundays/Public Holidays): R1,080/hour.
• Standby Allowance: R252/day per eligible role.
• Critical Spares: Unit-based pricing (e.g., grinding roller yoke assembly, bearings, milling plant spares).
• Bill of Quantities: Detailed breakdown of items, units, quantities, and rates provided in the cost estimate report.

Closing date: 22 July 2026 at 10:00. Example from document: Previous tender closed 30 November 2022 at 10:00.

For system issues: Contact the buyer responsible for the published tender. Automated submission confirmation emails sent from: [email protected].

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register with CSD number, email, and +27 phone prefix. 2) Verify email and OTP. 3) Select tender reference. 4) Upload files under correct categories (Technical, Commercial, Finance). 5) Finalize submission (max 50MB per file, 900MB total). 6) Save submission confirmation email with ID. Required documents: Technical, Commercial, Finance. Disqualification risk: Incomplete or incorrectly categorized uploads.

Example submission: ID 14 for tender #MPKUS10086PS. Files: Commercial (Test7.pdf), Technical (Test1.pdf), Finance (Test15.pdf).

CSD number required to access eTendering system.

Closed tenders are not listed on TenderBulletin but are sent directly to pre-qualified suppliers via email. Suppliers must meet selection and evaluation criteria to receive a private bid link.

Tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per Specification 240-105658000 and ISO 9001 Standard.

Complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Return this form as part of your submission.

Must comply with Eskom Supplier Quality Requirements as per Specification 240-105658000 and ISO 9001 Standard. Key clauses include: Pre-Contract Award Quality Requirements (Category 1 applies), Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access/Information, Preservation, Quality Audits, Management of Nonconformities, and Special Processes.

Must meet Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 Standard. Category 1 (Clause 3.5.2) is applicable for pre-contract award quality requirements.

Scope: Provision of MPS 265 Mill service, major overhaul, and critical spares for 18 months at Kusile Power Station.

Cost Structure for Manufacture/Supply (Ex Imported Stock):

• Fixed portion (free of price adjustment) as per NEC secondary clauses. Percentage to be specified by bidder.
• Cost of Labour: Adjustable percentage of F.O.R. works price, based on SEIFSA Index of Actual Labour Cost (Table C3) or equivalent. Adjustment applies between the month prior to tender closure and the month prior to each delivery ex works.
• Cost of Constituent Materials: Adjustable percentage of F.O.R. works price, based on recognised indices (e.g., SEIFSA Tables D-1, G, F or Statistics SA). Indices must be from a recognised publishing authority; supplier-specific indices are not acceptable. Adjustment applies between the month prior to tender closure and the month prior to each delivery ex works.
• Sum of percentages for fixed portion, labour, and materials must total 100%.

Pricing and Adjustment Guidelines:

• Submit separate schedules if space is insufficient or costs are quoted per item in the main price schedule. Reference the main schedule where applicable.
• Failure to propose a cost price adjustment method (via CPA form or alternative) will result in the tender price (or portion) being considered fixed.
• For contracts under one year from closing to completion, the price remains fixed.
• Adjustments are based on percentage changes between index figures, with the earlier date’s index as the base.
• Provisional indices: Use the last published indices for interim claims. Final claims must be submitted within 180 days of delivery/installation.
• Transport escalation claims require evidence of the transport method (rail or road).
• Eskom may request documentary evidence to substantiate claims.

Cost Breakdown:

• Fixed portion (free of adjustment) for manufacture, transport, and installation/erection must be specified by the bidder.
• Labour cost adjustments: Use SEIFSA Index of Actual Labour Cost (Table C3) or equivalent. Adjustment period: month prior to tender closure to month prior to delivery/installation.
• Constituent materials: Adjustable percentage of F.O.R. works price, based on recognised indices (e.g., SEIFSA Tables D-1, G, F or Statistics SA). Supplier-specific indices are not acceptable.
• Transport cost adjustments: Use Rail Reference or SEIFSA Index of Road Freight Costs (Table L2).
• Installation/erection cost adjustments: Use SEIFSA Index of Actual Labour Cost Field Force (Table C3(a)) or equivalent.
• Sum of percentages for fixed portion, labour, and materials must total 100%.

Total Costs:

• Clearly state total for works cost, transportation cost, and installation/erection/engineering cost in words.

Works-Related Contracts:

• Fixed portion (free of adjustment) required.
• Base date for indices: month prior to tender closure.
• Proportions for price adjustment must sum to 1.
• Indices must be clearly defined. For ECC/ECSC contracts, complete Contract Data Part 2 of the secondary option on CPA.

Contract Price Adjustment (CPA) Requirements:

• Bidders must propose a cost price adjustment method by completing the CPA form or proposing alternatives. Failure to do so will result in the tender price (or portion thereof) being considered fixed.
• For contracts with a period between closing date and completion of less than one year, the tender/contract price remains fixed.
• Price adjustments are calculated based on the percentage increase/decrease between index figures, with the earlier date’s index as the base.
• For works delivered at different times, adjustments apply to the relevant portions of the contract price.
• Provisional or amended indices: Use the ultimately confirmed or amended figure from the publication.
• Interim claims may be submitted if final indices are unavailable, using the last published indices. Final claims must be submitted within 180 days of delivery/installation.
• Transport escalation claims must include evidence of the transport method (rail or road).
• Eskom may request documentary evidence to substantiate claims.

Cost of Transport (Rail/Road):

• Fixed portion (free of adjustment) to be specified by bidder.
• Adjustable percentage of transport cost within RSA, based on Rail Reference or SEIFSA Index of Road Freight Costs (Table L2). Adjustment applies between the month prior to tender closure and the month prior to delivery.

Cost of Installation/Erection:

• Fixed portion (free of adjustment) to be specified by bidder.
• Adjustable percentage of installation/erection price, based on SEIFSA Index of Actual Labour Cost Field Force (Table C3(a)) or equivalent. Adjustment applies between the month prior to tender closure and the month prior to installation/erection work.

Pricing Schedule:

• Submit separate schedules if space is insufficient or costs are quoted per item in the main price schedule.
• Total for works cost, transportation cost, and installation/erection/engineering cost must be clearly stated in words.

Contract Price Adjustment for Works-Related Contracts:

• Fixed portion (free of adjustment) required by Eskom.
• Base date for indices: month prior to tender closure.
• Proportions for price adjustment must sum to 1.
• Indices must be clearly defined. For ECC/ECSC contracts, complete Contract Data Part 2 of the secondary option on CPA.

Contract Duration and Price Adjustment:

• If the period between the tender closing date and contractual completion date is less than one year, the contract price remains fixed.

Submit all returnable documents as specified in the tender. Failure to provide mandatory returnables will result in disqualification.

Required returnable documents include:

• Tender Technical Evaluation Report (Template: 240-53716746).
• Tender Technical Evaluation Results Form (Template: 240-53716712).
• Tender Technical Evaluation Scoring Form (Template: 240-53716726).
• Tender Technical Evaluation Strategy (Template: 240-53716769).

Failure to submit these may result in disqualification.

Scope: Provision of MPS 265 Mill services, major overhaul, and critical spares manufacturing for Kusile Power Station over 18 months.

Applicability: Work applies to Boiler Engineering, Boiler Maintenance, Outages Department, and Project Department at Kusile Power Station.

Purpose: Ensure consistent, fair, transparent, and auditable technical evaluation to identify the highest-ranked tenderer for milling plant spares.

Standards: Compliance with Eskom Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).

Normative References:

• Tender Technical Evaluation Procedure (240-168966153).
• PCM - Provide Engineering During Project Sourcing (240-44682850).

Informative References:

• Internal Audit Procedure (474-59).
• ISO 9001 Quality Management Systems.

The methodology for technical evaluation includes:

• Consistent processes and principles for evaluating refractory removal and replacement tenders.
• Defined Mandatory and Qualitative Evaluation Criteria.
• Clear responsibilities for TET members in reviewing and scoring technical aspects.

Key personnel must demonstrate relevant experience and qualifications, including:

• Supervisors and technical staff with proven experience in MPS 265 Mill services, major overhaul, and spares manufacturing.
• Compliance with Eskom’s technical and operational standards.
• Submission of CVs and proof of qualifications for evaluation by the TET.

Quality standards are governed by:

• ISO 9001 Quality Management Systems (informative reference).
• Eskom’s internal procedures and policies for procurement and technical evaluation.

Mandatory compliance with Eskom’s technical evaluation strategy and procedures.

Roles and Responsibilities:

• Engineering Manager: Ensures staff adherence to the evaluation strategy.
• Plant Engineer: Manages execution and adherence to the Tender Technical Evaluation procedure.
• Technical Evaluation Team (TET) Members: Review and evaluate technical aspects of tender documentation.

Supporting Documents Required:

• Tender Technical Evaluation Report Template (240-53716746).
• Tender Technical Evaluation Results Form Template (240-53716712).
• Tender Technical Evaluation Scoring Form Template (240-53716726).
• Tender Technical Evaluation Strategy Template (240-53716769).

Acceptable/Unacceptable Conditions:

• Missing mandatory information or proof of requirements will disqualify the tender.
• Subcontracting and duplicate submissions may be accepted under predefined conditions.
• Risks are categorized as acceptable or unacceptable; unacceptable risks lead to disqualification.

Provision of MPS 265 Mill, Service, Major Overhaul and Critical Spares for a period of eighteen (18) Months at Kusile Power Station.

The closing date for this tender is 22 July 2026.

Name of Buyer: Kgopotso Masilela

Business Unit: Kusile Power Station

• Tenderers must submit their proposals in the table provided.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are required returnables if applicable.
• Tenderers are requested to submit their B-BBEE Improvement Plan within 30 days of signing the contract.

NB: The following documents are required to claim preference points,

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit /
• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding breakdown
• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures), a consolidated B-BBEE status level verification certificate.

• The project duration is 18 months.
• The tender involves MPS 265 Mill, Service, Major Overhaul, and Critical Spares.
• Skills development targets for unemployed candidates must be proposed, excluding Eskom employees and registered learners.
• Tenderers are responsible for the total cost of skills development and should approach SETAs for grants and SARS for tax rebates.

The development of skills for unemployed candidates will involve participation by tenderers directly and through their supply network. SETA’s accredited training providers can be approached to participate in developing critical and scarce skills.

Tender response must be separated into its components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

• Local procurement content must be separated into components as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.
• Eskom will retain 1.5% of every invoice (excluding VAT) as security for the fulfilment of SDL&I obligations. This retained amount will be released upon fulfilment of all SDL&I obligations.

• B-BBEE Status Level: Points are awarded based on the B-BBEE status level (90/10 or 80/20 system).
• Required B-BBEE Documents: Valid B-BBEE certificate (SANAS accredited), sworn affidavit, CIPC documentation (proof of ownership, shareholding breakdown), certified ID copies of shareholders, proof of disability (if applicable), consolidated B-BBEE certificate for trusts/consortiums/joint ventures.
• Local Content Threshold: For Steel Products (Plate, Bolts), the minimum local content threshold is 100%.
• CIDB Skills Development: If CIDB compulsory training is applicable, tenderers must match Eskom’s targets for Construction Skills Development Goal (CSDG). Failure to meet the CSDG will render the tender non-responsive.
• B-BBEE Improvement Plan: Tenderers must submit a plan to improve or maintain their B-BBEE status over the contract period. Specific migration milestones are outlined for different B-BBEE levels.
• Validity of Sworn Affidavits: Affidavits must include specific details such as deponent's name and ID, designation, enterprise name and address, ownership percentages, total revenue, financial year-end, B-BBEE status level, empowering supplier status, and must be signed and stamped by the Commissioner of Oath on the same date.

Points are awarded based on B-BBEE Status Level Contributor (90/10 or 80/20 system).

Required documents for preference points include a valid B-BBEE certificate or sworn affidavit, proof of ownership/shareholding, certified ID copies, proof of disability (if applicable), and a consolidated B-BBEE certificate for trusts/consortiums/joint ventures.

Tenderers with B-BBEE status level 4 at contract award must achieve B-BBEE Level 3 by the end of the first year and improve by one level each subsequent year.

Tenderers with B-BBEE status level 5 to 8 or non-compliant at contract award must achieve B-BBEE Level 4 by the end of the first year and improve by at least one level each year thereafter.

Local Procurement Content: Refers to value added in South Africa by South African resources. Tender responses must be separated into local and imported components.

Procurement spends on entities with a minimum 51% black ownership are encouraged.

Jobs: Tenderers must submit proposals for job creation and retention.

Skills development targets for unemployed candidates must be proposed.

Reporting and Monitoring:

• Suppliers must submit quarterly reports on SDL&I obligations compliance.
• Eskom will review reports within 30 days and notify suppliers of non-compliance.
• Non-compliant suppliers must implement corrective measures before the next report, or retention clauses will be invoked.
• An SDL&I Implementation Schedule must be completed and returned within 28 days of contract award for monitoring and reporting.

Objective criteria are not mandatory but are a condition for contract award. Failure to meet objective criteria may lead to the second-ranked tenderer being recommended for award.

Designated Sectors: If applicable, the following minimum threshold for Local Production and Content must be achieved in full: Steel Products (Plate, Bolts) - 100%.

CIDB Skills Development: If CIDB compulsory training is applicable, tenderers must match Eskom’s targets for Construction Skills Development Goal (CSDG). Failure to meet the CSDG will render the tender non-responsive.

Procurement from Designated Groups: Tenderers are encouraged to procure/spend on designated groups (e.g., Black Owned enterprises) as a proportion of local procurement content. A table for submitting this information is required.

Jobs Creation and Retention: Tenderers are required to submit proposals for the type and number of jobs to be created and retained in South Africa as a direct result of the contract award.

Skills Development: Tenderers are required to submit proposals for developing the skills of unemployed candidates in the country, focusing on Eskom’s core, scarce, and critical skills, and skills listed in Government Gazette 43937. Candidates should be representative of South Africa's population demographics. The tenderer is responsible for the total cost of skills development.

A maximum of 10/20 points may be awarded for specific goals. These points will be added to the price points. The contract will be awarded to the tenderer scoring the highest total points. Tenderers failing to provide documentation for preference points will score 0 for specific goals and only points for price.

• Service Manager: Sakhile Mazibuko
• Address: Kusile Power Station, R545 Kendal/Balmoral Rd, Haartebeesfontein Farm, Witbank
• Tel: +27 13 699 7665
• Email: [email protected]

Eskom Holdings SOC Limited:

• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg
• Tel: +27 11 800 8111

Eskom Panel of Adjudicators contact for CVs and appointment:

• Marumo Lekoto
• Tel: +27 (0)11 800 5383 or +27 86 667 4012
• Email: [email protected]

Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified in the Contract Data. Signature(s) Name(s) signature of Date witness Tenderer’s CIDB registration number:

21.1 The plan identified in the Contract Data is contained in: n/a 24.1 The key persons are: 1 Name: Job:

• Key personnel qualifications and experience are required, with minimum years of experience specified for roles such as Site Manager (5-9 years), Engineer (Mechanical) (5-9 years), Senior HSE Officer (5-9 years), Mechanical Supervisor (5-9 years), and Mechanical Fitter (3-5 years).
• CVs for key personnel must be provided.
• The pricing schedule details various roles with specific experience requirements.

• Certification to SANS 1475 must be maintained on an annual basis.
• Planned Maintenance (PMs) must be conducted as per schedule, with copies of signed PMs submitted to the contract manager for acceptance.
• All defective fire extinguishers must be replaced immediately.
• Defects discovered during inspection must be reported to the fire officer.
• An adequate number of spares must be maintained to ensure constant availability.
• Extinguishers removed from Kusile for service must be returned within 3-5 working days.
• A monthly report for completed work must be submitted to the contract manager/supervisor by the 5th of each month.
• Maintain 85% compliance to OHS requirements, evidenced by an OHS Audit report.
• QA/QC Lvl 2 personnel are required, with minimum experience specified.

• The contract utilizes Option A: Priced contract with a price list.
• The Price List is the basis for pricing services, which can be lump sums or quantities multiplied by rates.
• Pricing assumptions are detailed in C2.1.
• The pricing schedule includes items for Preliminaries and General (Fixed and Time Related), Resources (categorized by normal time day/night shifts and overtime), and Critical Spares for Mills and PF Piping.
• Specific items include site establishment/de-establishment, PPE, safety trainings, occupational hygiene surveys, and various spare parts with material specifications.
• Rates for personnel are provided per hour or per day, with minimum experience requirements for each role.
• Overtime rates are specified for Saturdays, Sundays, and Public Holidays.
• Standby allowances are also listed.

• The contract is a "Priced contract with price list" (Option A).
• Prices are to be quoted in South African Rand (ZAR).
• Payment assessment interval is the 25th day of each successive month.
• Payment is due eight weeks after the invoice is submitted and processed.
• Interest on late payments will be calculated based on the Standard Bank of South Africa's prime rate plus zero percent, or LIBOR for other currencies.
• The tender requires a breakdown of costs in a pricing schedule, including preliminaries, general costs, resources (personnel rates for normal time, overtime, and standby), and critical spares.
• Specific personnel roles have minimum experience requirements (e.g., Site Manager: Min 5-9 Years of Experience, Mechanical Fitter: Min 3-5 Years of Experience).

• B-BBEE Status: Contractors must notify the Employer of any changes to their B-BBEE status within seven days and submit updated verification certificates within thirty days. A decrease in B-BBEE status may lead to renegotiation or termination.
• Tax Compliance: Contractors must comply with the Value Added Tax Act and include the Employer's VAT number (4740101508) on invoices.
• Cession, Delegation, and Assignment: Contractor requires written consent from the Employer to cede, delegate, or assign rights/obligations. The Employer may cede rights to subsidiaries or restructured entities.
• Joint Ventures: If a joint venture is formed, all parties are jointly and severally liable. Key personnel with binding authority must be notified.
• Ethics: Any illegal or corrupt practices will be grounds for termination. Contractors found guilty of such practices by a competent authority may have their obligations terminated.
• Confidentiality: Contractors must not disclose information arising from the contract without consent, except for information that enters the public domain or was already known.
• Health, Safety, and Environment (HSE): Contractors must comply with the Construction Regulations 2003, applicable health & safety laws, and contract-specific rules. They must also comply with all applicable environmental laws and regulations.
• Local Content: A declaration for local and imported content is required, with a stipulated minimum threshold for local content (N/A in the provided text).

• B-BBEE status is a consideration. Contractors must notify Eskom of any changes to their B-BBEE status and provide updated verification certificates.
• Failure to maintain B-BBEE status may result in contract renegotiation or termination.
• Local content declaration is required, though the minimum threshold is not specified in the provided text.

• The Contractor must take all reasonable precautions to maintain health and safety.
• The Contractor may be appointed as the "Principal Contractor" under the Construction Regulations 2003.
• The tender price must include sufficient amounts for compliance with Construction Regulations, health & safety laws, and contract-specific rules.
• The Contractor must comply with all applicable environmental laws and regulations.
• Specific Personal Protective Equipment (PPE) is listed in the pricing schedule, including overalls, jackets, safety boots, welding safety boots, hardhats, socks, reflector vests, welding aprons, welding helmets, respirators, full body harnesses, ear muffs, and knee pads.
• Safety trainings such as Working at Heights, Confined Spaces, First Aid, Basic Fire Fighting, OHS Act, Legal Liability, Supervisory Safety, Planned Job Observation, HIRA, Incident Investigator, and Evacuation Warden are required.
• Occupational Hygiene Surveys are required for various areas, including illumination, indoor air quality, ergonomics, vibration, thermal stress, and personal airborne pollutant sampling.

• The contract is governed by the laws of the Republic of South Africa.
• The language of the contract is English.
• The period for reply to communications is 24 hours, unless otherwise stated in a Task Order.
• The starting date for the service is 01 October 2026.
• The service period is 18 Months.
• The contract includes provisions for Price Adjustment for inflation (X1), Changes in the Law (X2), Low Service Damages (X17), Limitation of Liability (X18), and Task Orders (X19).
• Additional conditions of contract (Z1-Z12) are applicable.
• Termination clauses are detailed, including grounds for termination due to changes in B-BBEE status or illegal/corrupt practices.
• Liability limitations are specified for indirect/consequential loss (R0.00) and for loss/damage to Employer's property.
• The Contractor's total liability is limited to the total of the Prices, excluding certain additional excluded matters.
• The end of liability date is 12 months after the end of the Task Order service period.
• Insurance requirements are detailed, with the Employer providing certain policies and the Contractor being responsible for covering deductibles and any shortfall in required insurance.

• Risk Register: Matters such as community unrest, SHEQ stats, Contractor Key Performance Indicators, Contractor Overtime, and risk identification meetings will be included.
• Waiver and Estoppel: Extensions, concessions, waivers, or relaxations do not constitute a waiver of rights unless agreed in writing.
• Supplier Development & Localization: A local and imported content declaration is required.

• Performance will be measured against Key Performance Indicators (KPIs) as stated in the Incentive Schedule.
• Service levels will be measured monthly using a service level table and performance bonds.
• Specific evaluation criteria related to Indoor Air Quality for office containers (valid for 2 years) are mentioned, with a requirement to submit valid certificates.

• Closing date and time: As specified in the Tender Data; all references to time are South African Standard Time (SAST).
• Compulsory site visit and/or clarification meeting: Details stated in the Tender Data; failure to attend results in disqualification.
• Tenderers must check Eskom Tender Bulletin and NT e-Tender Portal regularly for changes to closing dates, amendments, and addenda.

• All communication must be in writing to or from the Eskom Representative only, in English.
• Clarification requests must be addressed to the Eskom Representative identified in the Invitation to Tender document.
• Eskom publishes clarification responses on the advertising platforms without divulging tenderer names.
• Tenderers must check Eskom Tender Bulletin and NT e-Tender Portal regularly for updated responses and addenda.
• Specific contact details (name, email, phone, address) are to be provided in the Tender Data.

• Submit a complete original tender in paper form plus one (1) complete hard copy.
• For e-tendering, upload and finalize via Eskom Tender Bulletin site on the Eskom E-tendering page.
• Ensure documents are accessible, not corrupt, and finalised before the closing date and time.
• Tenders must be submitted by the closing date and time specified in the Tender Data; late tenders will not be accepted.
• Submit mandatory tender returnables by the closing date; they cannot be submitted later.
• Sign the original tender; Eskom holds the signatory liable.
• Package original and copy separately, mark as "ORIGINAL" and "COPY"; seal in an outer confidential package with required details.
• For e-tendering, update documents in Technical, Commercial, and Financial folders as indicated.
• Failure to submit original or copy, or to upload for e-tendering, results in disqualification.
• Eskom takes no responsibility for misplacement, delays, or non-receipt of communications.

• Ensure Eskom receives complete original tender and one hard copy by closing date and time.
• For e-tendering, upload and finalize via Eskom Tender Bulletin site.
• All references to time are South African Standard Time (SAST).
• Check for extensions or addenda on Eskom Tender Bulletin and NT e-Tender Portal.
• Late tenders will not be accepted; no responsibility for delays or misplacement.
• Return mandatory tender returnables by closing; all documents must be completed.
• Submit original and copy in paper form; for e-tendering, submit via Eskom E-tendering page in English.
• Sign the tender; for e-tendering, sign electronically.
• Package separately as ORIGINAL and COPY; seal in outer confidential package with required details.
• Submit SDL&I Undertaking by contract award.
• Eskom may issue addenda; check regularly.
• Tender opening may be public or electronic; names published.
• Mandatory documents missing lead to disqualification.

• The scope involves the provision of MPS 265 Mill, service, major overhaul, and critical spares for eighteen (18) months at Kusile Power Station.
• Tenderers must check Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omissions.
• The Acknowledgement Form must be completed and submitted, stating if the tender is for the whole or part of the works/services/supply.
• Standardised specifications and other documents incorporated by reference must be obtained and familiarised with if required.

• Eskom will not compensate for tender preparation costs, including testing or negotiation.
• Check Invitation to Tender documents on receipt and notify Eskom representative of discrepancies or omissions.
• Complete and submit the Acknowledgement Form, stating if tender is for whole or part of works/services/supply.

• Include all duties, taxes, and levies in rates and prices.
• Provide fixed rates and prices for contract duration.
• State in South African Rand unless instructed otherwise.
• No alterations except for compliance or error correction.
• Alternative tenders permitted only with main tender and as allowed.
• Clarification and correction of prices may be requested during evaluation.
• Cataloguing may be required; include line item in Pricing Schedule.
• Use at least 4 decimal places for exchange rates and correct rates.

• Include all duties, taxes (including VAT), and levies payable, applicable 14 days prior to closing.
• Provide fixed rates and prices for the contract duration, not subject to adjustment unless provided for in the Invitation to Tender.
• State rates and prices in South African Rand unless instructed otherwise; part payment in other currencies may be provided for.
• Do not make alterations to tender documents except to comply with instructions or correct errors; all alterations must be initialled.
• Alternative tenders are permitted only if a main tender is submitted and as allowed by the Invitation to Tender.
• Clarification and correction of prices may be requested during evaluation, but mandatory returnables cannot be submitted after closing.
• Arithmetical errors will be checked; discrepancies between figures and words favour words; errors in unit rates, quantities, or totals will be corrected with tenderer concurrence.
• Cataloguing may be required after award; include a line item in the Pricing Schedule if applicable.
• Indicate names of at least two financial institutions for security for performance if required.

• Comply with eligibility criteria in Tender Data; tenderers not permitted to sub-contract 100% of scope.
• Comply with relevant legislation: National Treasury instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements, and others indicated.
• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at closing or contract award; costs and personnel must be reflected in the tender.
• If CIDB grading is a qualification criterion, be registered at closing or capable within 21 working days; proof of registration is mandatory at closing or proof of application if registration pending.
• If awarded, achieve Contract Skills Development Goals (CSDG) for contracts of R5 million or more or CIDB grade 7 or higher, and Contract Participation Goals (CPG) for targeted enterprises in applicable construction works.
• Submit SDL&I Undertaking by contract award.
• Misrepresentation or falsification of information, including B-BBEE certificates, may lead to disqualification, suspension from state business for up to 10 years, and legal action.
• Basic compliance requirements must be met; failure results in non-responsive tender.
• Pre-qualification criteria must be complied with if stipulated.

• Misrepresentation or falsification of B-BBEE certificates may lead to disqualification, reporting to B-BBEE Commission, suspension from state business for up to 10 years, and legal action.

• Eskom conducts the tender process fairly, equitably, transparently, competitively, and cost-effectively.
• Terms in italics vary per tender and are detailed in the Tender Data.
• Invitation to Tender documents include annexures and additional requirements stated in the Tender Data; tenderer-provided documents may form part of the contract if stated.
• Standard Conditions of Tender and Tender Data do not form part of any contract.
• Open tenders are advertised on Eskom Tender Bulletin and NT e-Tender Portal; closed tenders are sent to specific tenderers.
• Eskom may accept or reject any variation, deviation, or alternative tender, and cancel the tender before contract conclusion.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tender validity must be held for acceptance within the validity period; extension may be requested; non-agreement leads to exclusion.
• Treat all procurement matters confidentially; use Eskom documents only for tender preparation.
• Attend compulsory site visits or clarification meetings as stated in Tender Data.
• Sign Form of Agreement and check final contract draft.
• Provide security for performance if required, indicating at least two financial institutions.
• Eskom disclaims liability for accuracy of tender documents and for losses from participation.

• Submit tender only if eligible per Tender Data and not restricted from business with Eskom or State-Owned Companies.
• Do not sub-contract 100% of scope.
• Meet basic compliance requirements; failure renders tender non-responsive.
• Comply with pre-qualification criteria if stipulated; no double dipping in evaluation.

• All communication must be in writing to or from the Eskom Representative only.
• Clarification requests must be addressed to the Eskom Representative.
• Eskom publishes responses on advertising platforms.
• Check Eskom Tender Bulletin and NT e-Tender Portal regularly for updates.

• This is the Supplier Quality Management Specification (Document 240-105658000, Revision 3).
• It applies to Eskom Holdings SOC Ltd and its suppliers and sub-suppliers.
• The document defines minimum quality requirements and criteria for selecting, evaluating, and managing suppliers.
• Its purpose is to ensure suppliers implement and maintain a Quality Management System (QMS) based on ISO 9001.

• You must complete, sign and return Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit quality documentation as per the tender's selected category (Category 1, 2, 3, or 4) indicated in Form A.
• Use the List of Tender Returnables document (240-12248652) to determine specific required documents.
• Category 1 requires a valid ISO 9001 certificate, internal/external audit reports, draft Contract Quality Plan (CQP), draft/example Inspection and Test Plan (ITP)/Quality Control Plan (QCP), and documented information for roles, responsibilities, and management reviews.
• Category 2 requires objective evidence of a developed QMS (manual, policy, objectives, procedures), internal audit reports, draft CQP, example ITP/QCP, and documented information for roles and management reviews.
• Category 3 requires objective evidence of a developed QMS (manual, policy, objectives, procedures), draft CQP, example ITP/QCP, and documented information for roles.
• Category 4 requires a quality method statement, signed quality policy, quality objectives, and documented information for roles and control of externally provided processes.
• All returnables must be submitted as per the tender instructions.
• Eskom reserves the right to audit and assess suppliers and sub-suppliers.

• Complete and sign Form A (Tender and Contract Quality Requirements).
• Return Form A with other returnables listed in the List of Tender Returnable document (240-12248652).

• This specification outlines minimum quality requirements for all Eskom suppliers.
• Suppliers must develop, implement, maintain, and continually improve a Quality Management System (QMS) based on ISO 9001.
• The QMS must conform to the latest ISO 9001 standard or any applicable QMS standard.
• Suppliers and sub-suppliers must have a formal QMS with documented information (e.g., quality manual, procedures, work instructions).
• Unless excluded, a valid ISO 9001 certificate from an accredited body is required.
• Suppliers must plan for quality-related activities and demonstrate ability to meet Eskom requirements.
• Where specified, a documented Contract Quality Plan (CQP) and/or Quality Control Plan (QCP)/Inspection and Test Plan (ITP) are required.
• CQPs must include management of records, access provisions, submission of final documentation, and special process controls (e.g., welding, NDT).
• QCPs/ITPs must detail all manufacturing, fabrication, assembly, and installation stages with identified quality verifications.
• Eskom will review and accept QCPs/ITPs, which may include Eskom-specific hold and witness points.
• All applicable codes, standards, and acceptance criteria must be available at the work location in English.
• Suppliers are responsible for their sub-suppliers' QCPs/ITPs and must ensure compliance with Eskom requirements.
• Eskom reserves the right to select intervention points, perform surveillance, audits, and appoint resident inspectors.
• Pre-contract award, suppliers are classified into four categories (1-4) with specific documentation requirements.
• Post-contract award, suppliers must submit QCP and ITP(s) within 30 days or as stated for Eskom acceptance prior to work commencement.
• Supplier quality performance will be monitored using key performance indicators (KPIs) including CQP/QCP compliance, delivery, design, cost, and management system.
• Eskom will conduct quality audits and has rights to access all quality plans, procedures, documentation, and records.
• Suppliers must develop a preservation programme for materials and equipment, covering storage, transportation, and protection requirements.
• Nonconformities identified by Eskom must be investigated and responded to within 14 calendar days or as per contractual conditions.
• Special processes (e.g., welding, coating) require pre-qualified procedures, qualified operators, and submission of records to Eskom.

• Quality Control Plans (QCPs) must clearly describe equipment, locations, and reference documents for each activity.
• Preservation programme requires tracking compliance with engineering specifications and sub-supplier recommendations.
• Evaluation of storage sites and preservation work plans is required.
• Oversight of preservation plan execution at all work locations.
• Development of a records management process for preservation programme.
• Deployment of a documented programme for pre-operation preservation of physical assets.

• Quality audits and related performance reviews must be carried out by trained, accredited, and experienced personnel.

• Suppliers must have a formal QMS conforming to ISO 9001.
• Documented information (manual, procedures, work instructions) is required.
• Where specified, a Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) are mandatory.
• CQPs must include record management, access provisions, and special process controls.
• QCPs/ITPs must detail all stages of work with quality verifications and acceptance criteria.
• Eskom will review and accept plans, and may appoint inspectors.
• Suppliers are classified into four categories pre-contract with specific documentation requirements.
• Post-contract, QCP and ITP(s) must be submitted within agreed timelines.
• Performance monitoring includes KPIs on CQP/QCP, delivery, design, cost, and management system.
• Quality audits will be conducted by Eskom.

• Suppliers must comply with Eskom's Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• The Preferential Procurement Policy Framework Act (PPPFA) applies.
• CIDB 1004 Best Practice Guideline A4 for Evaluating Quality in Tender Submissions is referenced.
• Compliance with ISO 9001 quality management system requirements is mandatory.
• Specific B-BBEE requirements are not detailed in this document; refer to tender instructions for B-BBEE level requirements.

• The Eskom Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) is referenced.
• Specific health and safety requirements are not detailed in this document; refer to tender scope of work.

• Suppliers must ensure clear documentation of preservation requirements in purchase orders and work authorisations.
• Sub-supplier input on preservation protocols must be clearly documented.
• Preservation requirements must be communicated to project logistics, construction, quality, and security teams.
• Sub-supplier responsibility for preservation programme execution must be designated.
• Preservation management responsibilities must be defined within the project team.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.

• Eskom has rights of access to all quality plans, procedures, documentation, and records.
• Eskom reserves the right to review, inspect, and audit the supplier's QMS and work locations.
• Suppliers must support Eskom's monitoring, verification, and witnessing activities at no extra cost.
• Suppliers must ensure sub-suppliers provide access to Eskom.
• Eskom has rights to information, including access to audit reports and to conduct independent audits.
• Eskom can withhold payment for outstanding nonconformities and suspend deliveries.
• Suppliers must develop a preservation programme covering temporary, long-term, and in-transit requirements.
• Preservation programme must ensure clear communication to sub-suppliers and document monitoring processes.
• Compliance monitoring starts with engineering instructions and continues until equipment is operational.
• Preservation requirements must be documented and communicated across project functional areas.
• Nonconformities must be addressed promptly; repeated nonconformities may lead to escalation and contractual remedies.
• Special processes require pre-qualified procedures and qualified operators, with records maintained and available to Eskom.

• Quality criteria for selection and evaluation are based on ISO 9001 and additional requirements.
• References include ISO 9001, ISO 10005, ISO 9000, Eskom SHEQ Policy, PPPFA, CIDB 1004, and the List of Tender Returnables.
• Key evaluated elements include Contract Quality Plans, Hold Points, and Intervention Points.