Accommodation services for kriel power station learners/trainees (5-Year contract)

Local Content Declaration (Annex E) required. This annex covers local content reporting per the Preferential Procurement Regulations. Full compliance requirements (CSD registration, tax clearance, B-BBEE certificate, CIDB grading if applicable, CIPC registration, professional registrations, and local content thresholds) are not specified in this extract; consult the main tender document.

• Ethics Office advice line: +27 11 800 3187/3189
• Email: [email protected]
• Fax: 086 663 4120
• Confidential whistle-blowing hotline: 0800 11 27 22

No specific eligibility criteria for the accommodation tender are listed. The Code of Ethics implies that suppliers must commit to high ethical standards. General eligibility (e.g., B-BBEE status, tax compliance, CIDB registration) would be defined in the tender's Request for Proposal (RFP) documents, which are not provided here.

• This document outlines Eskom's Code of Ethics, not technical specifications for accommodation services.
• The tender's scope (provision of accommodation for learners/trainees) is not addressed in this extracted text.

• Suppliers must adhere to Eskom's Code of Ethics and ethical standards.
• Eskom requires fair, transparent, and competitive procurement practices.
• Suppliers must comply with relevant legislation, including the Constitution, Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, and King Report on Corporate Governance.
• Suppliers are expected to report unethical behaviour through designated channels.

• Eskom commits to a safe and healthy environment for all stakeholders.
• Compliance with safety, health, and environmental legislation and Eskom policies is required.
• The workplace must be free from sexual harassment, discrimination, and favouritism.

• Eskom will protect individuals who report Code violations against victimisation and will protect confidentiality.
• Refer to the Whistle-blowing Policy (32-250) for reporting procedures.

• Suppliers must comply with Eskom's Code of Ethics and Supplementary Code information.
• References include: The Constitution of South Africa, Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, Eskom policies, and the King Report on Corporate Governance.
• Managers, supervisors, and suppliers have specific responsibilities for ethics awareness and compliance.

• Eskom evaluates suppliers based on their commitment to high ethical standards.
• Nepotism and favouritism are prohibited; decisions must be based on objective ability.

• The Pack is applicable for the 2024/2025 tax year (1 March 2024 to 28 February 2025).
• No other specific tender-related dates (like closing, briefings) are stated in this document.

• Submit completed Pack to: Eskom Group Tax.
• Email: [email protected].
• Physical referral: Eskom Group Tax Department, Megawatt Park (if non-resident or for consultation).

• Submit the completed PAYE Questionnaire Pack (signed summary sheet and signed affidavits) to Eskom Group Tax.
• Submission method: Email to [email protected].
• The Pack applies from 1 March 2024 to 28 February 2025 and is subject to changes in tax legislation.
• Ensure all required appendices are signed; failure to sign may result in PAYE being withheld from payments.

• Appendix 1: Affidavit confirming employment of three or more full-time non-connected employees.
• Appendix 2: Affidavit confirming no connected person will render services to Eskom.
• Appendix 3: Affidavit confirming services not performed mainly at Eskom and not under Eskom control/supervision.
• Appendix 4: Affidavit confirming not more than 80% of income from one client.
• Appendix 5: Affidavit confirming individual provides a service (not people).
• Appendix 6: Declaration as a Labour Broker.
• Appendix 7: Declaration as a Dependent Contractor or Personal Service Provider.
• Appendix 8: Declaration as an Independent Supplier or Contractor.
• Appendix 9: Declaration as a Non-Resident.
• Particulars of Representative (for companies/CCs/trusts) or Particulars of Individual must be signed.

Not applicable in the traditional tender sense. This document is a compliance requirement for all service contractors to Eskom. 'Eligibility' here refers to qualifying for a specific tax status. Key criteria influencing status include: Being a South African tax resident; Employing three or more full-time, non-connected employees; Not having connected persons render services to Eskom; Not deriving >80% of income from Eskom (single client); Services not performed mainly at Eskom premises under Eskom's control/supervision; and passing the 'Dominant Impression Test' (e.g., right to subcontract, bearing financial risk).

• This is a tax compliance questionnaire, not a technical specification for accommodation services.
• Its purpose is to classify contractors for Employees' Tax (PAYE) withholding under the Income Tax Act.
• Applies only to contractors supplying services to Eskom Holdings SOC Ltd and its subsidiaries.
• Contractors must answer questions truthfully; the Pack guides them to the correct affidavits/declarations.

• Labour Brokers: If a valid IRP30 exemption certificate is provided, no PAYE is withheld, and an IT3(a) with code 3617 is issued.
• If no valid IRP30 certificate is provided, PAYE is withheld at individual tax rates until the certificate is provided, and an IRP5 with code 3617 is issued.

• If classified as a Personal Service Provider/Dependent Contractor/Labour Broker without valid IRP30: PAYE will be withheld from payments at prevailing tax rates.
• If classified as an Independent Contractor and meets criteria (e.g., employs 3+ non-connected full-time employees): no PAYE withheld.
• Labour Brokers: Provide a valid IRP30 exemption certificate to avoid PAYE withholding; if not provided, PAYE will be withheld until certificate is submitted.
• Payments may be coded as 3601, 3616, or 3617 on IRP5/IT3(a) certificates depending on classification.

• Tax Compliance: Must determine residency status (South African resident).
• Employee Threshold: Must employ three or more full-time employees engaged in the business who are not connected persons.
• Connected Persons: Affidavit required confirming no connected person will personally render services to Eskom.
• Income Diversification: Affidavit required confirming not more than 80% of income is from a single client.
• Place and Control: Affidavit required confirming services not performed mainly at Eskom premises and not under Eskom control/supervision.
• Declaration of Status: Must sign appropriate appendix declaring as Independent Supplier, Personal Service Provider, Labour Broker, or Non-Resident.
• Accuracy and Updates: Contractor is responsible for accurate information and must notify Eskom of any changes.

• Contractor accepts responsibility for accuracy and completeness of information provided.
• The Pack is not automatically updated for legislative changes.
• Contractor must notify Eskom in writing of any changes to the information provided.
• Failure to notify Eskom may result in liability for taxes, penalties, and interest imposed by SARS on Eskom.
• Each declaration includes a statement that the information is true and correct.

• For Companies/CCs/Trusts (Pack A): Must provide contractor details including name, vendor number, authorised representative info, VAT and tax registration numbers, physical/postal addresses, bank details.
• For Individuals (Pack B): Must provide trading name, personal details (ID, tax registration, date of birth), addresses, bank details.
• All fields marked with an asterisk (*) must be completed.

• Pack A Questions: Residence; Number of employees (3+); Full-time engagement; Connection to shareholders/members/beneficiaries; Services by connected persons; Income concentration (>80% from one client); Place, control, and supervision; Dominant impression (payment terms, Eskom control, prohibition from other clients, right to subcontract, risk, obligation to be present, financial dependence, organisational structure, benefits, office, equipment).
• Pack B Questions: Service or people; Provision of people and payment; IRP30 certificate; Residence; Number of employees; Full-time engagement; Connection to family members; Place and control; Dominant impression (same factors as Pack A).

• Register on the Eskom eTendering portal (https://eTendering.eskom.co.za) using a valid CSD number.
• Verify your email and cellphone via the OTP sent to both channels.
• Log in, select the relevant tender reference number, and click “Create New Submission”.
• Upload each required document: click “Add file”, give the file a name, select the correct file type (Technical, Commercial, Finance, etc.), choose the file, and click “Upload”.
• Ensure each file does not exceed 50 MB and the total upload size does not exceed 900 MB.
• Confirm all documents are uploaded under the correct categories before finalising.
• Click “Finalize Submission” then “Finalise and Close Submission” to complete the submission.
• A confirmation email with the submission ID will be sent; retain this email for any future enquiries.
• Submitted tenders can be reviewed later via the “My Submissions” menu.

Eligibility requires a valid CSD number registered with the South African government. Suppliers must have accessible email and South African mobile number (+27 prefix) for OTP authentication. No specific technical or financial eligibility criteria for the accommodation tender are detailed in this manual; those would be in the actual tender documents downloaded from the Tender Bulletin.

• The eTendering system is a web‑based platform for electronic tender submission; it replaces physical delivery to Eskom tender offices.
• Access requires a CSD number, a registered email address, and a cellphone number (with +27 prefix).
• The system is compatible with most modern browsers; Microsoft Edge is recommended.
• Authentication uses a one‑time PIN (OTP) sent to both the registered cellphone and email.
• File uploads are categorised (Technical, Commercial, Finance, etc.) and must adhere to the 50 MB per file / 900 MB total size limits.

• A valid Central Supplier Database (CSD) registration is mandatory to gain access to the eTendering portal.
• No other compliance requirements (tax, B‑BBEE, CIDB, CIPC, professional registrations, local content) are specified in the provided document.

Not explicitly stated in the provided document. The template references requirements from the 'Works Information of the NEC document/RFQ' which would contain specific eligibility criteria such as: relevant accommodation/hospitality experience, capacity to service Kriel Power Station location, compliance with ESKOM safety/quality standards, financial stability for 5-year contract, and necessary certifications/licenses.

The extracted document is a Method Statement template that bidders must complete as part of their bid. It requires the following information:

• Supplier representative details: full name, designation, contact number, date.
• Client details: division/operating unit, tender/RFQ/contract number.
• Scope of work: outline as per Works Information of NEC document/RFQ, with reference document and relevant discipline.
• Objectives/Outputs: list 2-3 SMART objectives related to scope of work outputs.
• Customer Focus: describe how customer needs are identified and communicated to personnel.
• Competency & Training: detail skills, competencies, and training required to deliver the scope.
• Infrastructure – PPE: list personal protective equipment required.
• Infrastructure – Tools & Equipment: list tools, equipment, infrastructure, and testing/measurement requirements.
• Leadership: state organization’s mission, vision, values, and how they are communicated.
• Risk Management: list all risks associated with delivering the scope and mitigation actions.
• Continuous Improvement: explain how gaps in business processes are identified and addressed.
• Data & Analysis: describe what data will be collected and analyzed for future decision-making.
• Relationship Management: identify other stakeholders, their impact (low/medium/high), actions to address them; indicate if outsourcing is involved; explain supplier selection, evaluation, and performance monitoring.

Practical guidance: Prepare a detailed method statement addressing each section. Ensure objectives are SMART. Provide evidence of competent staff, adequate PPE, tools, and risk mitigation plans. Demonstrate quality management processes and stakeholder engagement.

The extracted document does not specify compliance requirements. The current analysis states 'No specific requirements found'. Bidders should refer to the full Eskom tender document for mandatory compliance, which typically includes CSD registration, valid tax clearance, B-BBEE certificate, and any applicable industry registrations.

The compliance requirements could not be extracted due to insufficient searchable text in the provided annex. Bidders should review the full tender document for requirements such as CSD registration, tax compliance, B-BBEE certification, CIDB grading (if applicable), CIPC registration, professional registrations, and local content thresholds.

• Documentation such as invoices, quotations, and correspondence must be kept in line with Kriel Power Station's documentation retention matrix.

Service providers must hold valid 3-star accreditation from National Grading System for Tourism (Tourism Act 2014), demonstrate capacity to accommodate up to 12 students simultaneously for 10-week periods, provide specified meal plans, and comply with ISO 9001 quality standards. Proof of grading accreditation required as performance guarantee.

• Provide accommodation for Kriel Power Station Learners/Trainees over a 5-year (60-month) period, as and when required.
• Estimated student numbers and durations per year: Year 1: 6 students for 6 weeks; Year 2: 12 students for 10 weeks; Year 3: 12 students for 10 weeks; Year 4: 12 students for 10 weeks; Year 5: 6 students for 6 weeks. Total: 48 students over 42 weeks.
• Minimum accommodation requirements:

• Three-star grading under the National Grading System for tourism.
• Three meals (breakfast, lunch, dinner) on Fridays, Saturdays, and Sundays.
• Two meals (breakfast and dinner) on Mondays, Tuesdays, Wednesdays, and Thursdays.

• The contract will be an NEC Term Service Contract (TSC).
• Relevant standards include ISO 9001 Quality Management Systems, the Occupational Health and Safety Act, the Tourism Act, and Eskom's records retention matrix.

• Must comply with ISO 9001 Quality Management Systems.
• Must adhere to Eskom's records retention matrix (reference 240-166957353).
• Quality control of the work will be signed off by the Manager Learning Implementation/End User/Contract Manager or their delegate after accommodation is provided.

• Performance guarantee required: Provide an accreditation certificate or proof of meeting the three-star grading requirements of the National Grading System for tourism, in line with the Tourism Act.

• Must comply with the Occupational Health and Safety Act.
• Must comply with the Tourism Act, 2014.
• Must adhere to ISO 9000/9001 Quality Management Systems.

• The contract will be an NEC Term Service Contract (TSC).
• The Manager Learning Implementation/End User/Contract Manager is responsible for ensuring Learners/Trainees are provided accommodation as per the contract.
• A performance guarantee is required: accreditation certificate or proof of meeting three-star grading under the National Grading System for tourism.

• Quality control will be signed off by the Manager Learning Implementation/End User/Contract Manager or their delegate after accommodation is provided.
• References to ISO 9000: Quality Management Systems and QC (Quality Control) are noted as relevant standards.

Open market tender with no current suppliers. Companies must have valid B-BBEE certification (SANAS accredited verification agency, sworn affidavit, or CIPS affidavit). Annual revenue determines certification type: ≤R10M = Exempted Micro Enterprise (sworn affidavit), ≤R50M = Qualifying Small Enterprise (sworn affidavit if ≥51% Black owned, otherwise QSE scorecard), >R50M = Valid B-BBEE certificate required. Non-compliant contributors score 0 preference points but may still bid on price only. Must be able to meet SDL&I contractual obligations including skills development at own cost.

• Provide accommodation for Kriel Power Station learners/trainees on an 'as and when required' basis.
• Contract duration: 60 months (5 years).
• The supplier is responsible for the full cost of skills development for unemployed candidates (excluding Eskom employees and registered learners).
• Suppliers are encouraged to source candidates from the Kriel/Matla feeder areas for job and skills development opportunities.
• Market research indicates no current suppliers; the tender is open to the market.

• Skills development must involve the supplier directly and through their supply network.
• Accredited SETA training providers may be used for developing critical and scarce skills.
• Suppliers bear full cost for skills development; Eskom provides no financial contribution.
• Suppliers are advised to approach SETAs for grants/subsidies and SARS for tax rebates for skills development.

• Separate tender response into local and imported components as per the Price Schedule.
• Local procurement content is calculated as total spending minus imported components.

• The tender response must separate local and imported components as per the Price Schedule.
• Local procurement content is total spending minus imported components.
• Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligation fulfilment.
• Retained amounts are released only upon fulfilment of all SDL&I obligations.

• Submit a valid B-BBEE certificate from a SANAS-accredited agency or a sworn affidavit/CIPS affidavit.

• Exempted Micro Enterprises (annual revenue ≤ R10 million) may submit a sworn affidavit.
• Qualifying Small Enterprises (annual revenue ≤ R50 million) must comply with QSE scorecard unless ≥51% Black-owned, then a sworn affidavit is required.
• Entities with revenue > R50 million must submit a valid B-BBEE certificate.

• Provide proof of ownership/shareholding (preferably CIPC documentation) with breakdown.
• Submit certified ID copies of shareholders.
• Provide proof of disability if applicable.
• For trusts, consortia, or joint ventures, submit a consolidated B-BBEE status level verification certificate.
• B-BBEE Improvement or Retention Plan is required within 30 days of contract signing, with mandatory annual improvement targets.
• Submit proposals for local procurement content (target 100%), job creation/retention, and skills development.
• Sworn affidavits must include specific details: deponent name/ID, designation, enterprise details, ownership percentages, revenue, financial year-end, B-BBEE status level, empowering supplier status, and proper commissioning.

• Sworn affidavits must include: deponent name/ID, designation, enterprise details, ownership percentages, revenue/financial year-end, B-BBEE status level, empowering supplier status, and proper commissioning.
• Commissioner of Oath cannot be an employee or ex officio of the enterprise.

• Penalty of 2% of contract value for failure to meet SDL&I obligations.
• Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligations.
• Retained amounts released only upon fulfilment of all SDL&I obligations.

• Submit quarterly SDL&I compliance reports using Data Collection Template.
• Eskom reviews reports within 30 days and notifies if obligations not met.
• Suppliers must implement corrective measures before next report if obligations not met.
• Complete and return SDL&I Implementation Schedule within 28 days after contract award for monitoring.

• Evaluation uses a preference points system (likely 80/20).
• Points are awarded for price and specific goals (B-BBEE status).
• B-BBEE points allocation:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

• If B-BBEE documentation is not provided, the bidder scores 0 for specific goals and is evaluated on price only.

Local Content Declaration Annex: This document appears to be Annex C - Local Content Declaration Summary Schedule. The extracted text is insufficient for analysis. AI extraction recommended for full compliance requirements. Refer to main tender document for complete compliance requirements including CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, and local content thresholds.

• Service Manager: Collen Mathebula.
• Email: [email protected].
• Phone: 013 295 9350.
• Address: Kriel Power Station.

• Submit the signed C1.1 Form of Offer and Acceptance as a returnable document.
• The tenderer's representative must be duly authorised to sign the Offer.
• The Employer may accept the Offer by signing the Acceptance part and returning a copy before the end of the validity period.
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement constitutes a repudiation of the agreement.

While not explicitly detailed in the provided document, typical ESKOM requirements include: valid CIDB registration, B-BBEE verification certificate, proven experience in accommodation/catering services for large groups, financial capacity to deliver 5-year service, compliance with Occupational Health & Safety Act and Construction Regulations 2014, ability to provide required insurance coverage, and no history of prohibited actions (corruption, fraud, collusion). Contractor must be registered in South Africa for VAT purposes (VAT number 4740101508 referenced).

• Provide accommodation for Kriel Power Station Learners/Trainees over 5 years (60 months) as and when required.
• Estimated requirements: 48 students over 42 weeks across 5 years, with annual variations (e.g., 6 students in 2025, 12 in 2026).
• Accommodation must meet a minimum 3-star rating (National Grading System for tourism).
• Provide three meals (breakfast, lunch, dinner) on Fridays, Saturdays, and Sundays.
• Provide two meals (breakfast and dinner) on Mondays, Tuesdays, Wednesdays, and Thursdays.
• The Contractor must submit a plan within 4 weeks of the Contract Date and link it to the Price List.
• Management meetings will be held as required, with minutes submitted within 5 days.
• The Contractor must appoint a Facility/Project/Contract Manager as a key person.
• All documentation must be clearly identified with the Eskom Contract Number and subject title.

• The Contractor must provide details of key people, including names, jobs, responsibilities, qualifications, and experience.
• CVs and further key person data must be submitted as required.
• The Contractor must appoint a Facility/Project/Contract Manager.
• For joint ventures/consortiums, the key person authorised to bind the Contractor must be notified within two weeks of the Contract Date.

• The Contractor must comply with quality assurance requirements, but specific details (e.g., ISO standards, witness points) are to be provided in an annexure or by the Employer.
• Quality documentation must be submitted for acceptance as per Employer’s instructions.

• The Price List is in Part C2 Pricing Data, using NEC3 TSC Option A (Priced contract with price list).
• Example price list items include Accommodation, Breakfast, Dinner, and Lunch, priced per trainee per week over 42 weeks for 48 trainees.
• Prices must be linked to operations in the Contractor’s plan.
• Lump sum items are not adjustable unless due to a compensation event.

• Contract uses NEC3 Term Service Contract Option A (Priced contract with price list).
• Prices are derived from a Price List with items priced as lump sums or rates multiplied by quantities.
• Payment assessment interval is between the 26th day of each successive month.
• Payments are made within 4 weeks.
• Currency is South African Rand.
• Interest rate is the publicly quoted prime rate from Standard Bank of South Africa.
• The Contractor must submit a tax invoice within one week of receiving a payment certificate.
• Invoices must include the Employer’s VAT number 4740101508 and be submitted to FSS contact center at [email protected] or 011 800 5060.
• No price adjustments for lump sum items unless due to a compensation event.

• B-BBEE: The Contractor must notify the Employer within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• Joint ventures/consortiums must notify the Service Manager of the key person authorised to bind the Contractor within two weeks of the Contract Date.
• The Contractor must comply with confidentiality clauses and not disclose contract information.
• Insurance: The Contractor must provide insurances as per Insurance Table A (e.g., liability for property damage, bodily injury). The Employer provides insurances as per Insurance Table B (e.g., All Risk, General Liability).
• Health and safety: The Contractor must comply with Construction Regulations 2014, all applicable health and safety laws, and Eskom’s additional requirements.
• Environmental: The Contractor must comply with all applicable environmental laws and regulations.
• Asbestos: The Employer ensures ambient air meets asbestos regulations; the Contractor may perform parallel measurements at its own expense.
• Ethics: Prohibited actions (e.g., corrupt, fraudulent, coercive) are grounds for termination.

• The Contractor must take all reasonable precautions for health and safety and comply with Construction Regulations 2014 and all applicable laws.
• Eskom may appoint the Contractor as Principal Contractor for the Affected Property.
• The Contractor must ensure subcontractors, employees, and others under its direction comply with health and safety requirements.
• Specific health and safety criteria will be provided in an annexure to the Service Information.
• Asbestos: If asbestos is identified, a risk assessment must be conducted; control measures and monitoring may be required.

• The Contractor must comply with all applicable environmental laws, regulations, and Eskom’s procedures.
• Environmental constraints and management requirements will be detailed in an annexure to the Service Information.
• Control measures for noise, dust, water, and waste must be implemented as specified.

• Insurance: Contractor must provide insurances per Insurance Table A (e.g., liability for property damage, bodily injury). Employer provides insurances per Insurance Table B (e.g., All Risk, General Liability).
• Nuclear liability: Employer indemnifies Contractor against nuclear damage, with exceptions for unlawful intent or unauthorised presence at Koeberg Nuclear Power Station.
• Asbestos: Employer ensures ambient air meets asbestos regulations; Contractor may perform parallel measurements at its own expense.
• Payment terms: Assessment interval between the 26th day of each month; payments within 4 weeks; interest at prime rate.
• B-BBEE: Contractor must notify changes in B-BBEE status; decrease may lead to re-negotiation or termination.
• Confidentiality: Contractor must not disclose contract information.
• Ethics: Prohibited actions (e.g., corrupt, fraudulent) are grounds for termination.
• Dispute resolution: Adjudicator selected from ICE-SA Panel; arbitration under Association of Arbitrators rules.
• Limitation of liability: Contractor’s liability for indirect loss limited to R0.0; total liability limited to the total of the Prices.
• Task orders: Contractor must submit a programme within 5 days of receiving a Task Order.

• Quality assurance requirements will be evaluated, but specific scoring details are not provided in the extracted text.

• This Annexure B is a mandatory returnable document that must be completed, signed, and submitted with your bid.
• The form requires signature by an authorised person (CEO/Director/Managing Director) with company name, date, and two witnesses.
• No specific submission method, address, or deadline is stated in this annexure — refer to the main tender document for those details.
• Failure to submit a fully completed and signed acknowledgement form may result in disqualification.

Not explicitly stated in this annexure. This document focuses on OHS compliance requirements rather than eligibility criteria for the accommodation tender. The main tender document would contain eligibility criteria such as experience in accommodation provision, financial capacity, BBBEE status, etc.

• Scope: Provide accommodation for Kriel Power Station learners/trainees over 5 years (60 months) as and when required.
• OHS compliance is a core technical requirement. The supplier must align all company processes to Eskom’s OHS requirements (policies, procedures, standards) after contract award.
• Must comply with the following Eskom and statutory documents (not exhaustive):

– Eskom Contractor Health and Safety Requirements Standard 32-136

– OHS Specification/Requirements provided by Eskom

– Occupational Health and Safety Act 85 of 1993

– Compensation for Occupational Diseases and Illnesses Act 130 of 1993

– Eskom SHEQ Policy 32-727

– National Road Traffic Act 93 of 1996

– Eskom Substance Abuse Procedure 32-37

– Eskom Life-Saving Rules 240-62196227

– Eskom Vehicle and Driver Safety Management 240-62946386

• All employees (including contractors/suppliers) must undergo relevant Eskom induction and the company’s own induction.
• The main supplier is accountable for managing its contractors/suppliers: must demonstrate selection criteria, notify Eskom before appointing subcontractors, ensure they have adequate resources and competencies, monitor OHS compliance through audits/assessments, and handle non-conformances/penalties directly.
• Eskom reserves the right to verify contractor/supplier management processes and may request testimonials/references and client contact details for similar previous work.

• Mandatory compliance with all listed Eskom OHS standards, policies, procedures, and South African legislation (OHS Act, COIDA, National Road Traffic Act).
• Penalties will be enforced on the main supplier for any non-conformance to Eskom or statutory OHS requirements (including those by subcontractors).
• Grounds for termination of work by contractors/suppliers must be defined by the main supplier.
• No explicit mention of CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, or local content in this annexure — those requirements would be in the main tender document.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

1.3 The Invitation to Tender documents comprises the enquiry documents (including any annexures thereto) and/or any additional requirements that have been stated in the Tender Data. Documents that a tenderer is required to provide may form part of any contract that arises from this Invitation to Tender if so, stated in the Tender Data. However, these Standard Conditions of Tender and the Tender Data shall not form part of any contract arising from this Invitation to Tender.

Specific eligibility criteria are detailed in the separate 'Tender Data' document. However, based on the Standard Conditions, general eligibility hinges on: not being restricted from business with Eskom; meeting any stipulated CIDB grading requirements (if applicable); submitting all mandatory documents by the deadline; and complying with basic compliance and functionality thresholds set in the Tender Data. Misrepresentation or fraud, especially regarding B-BBEE status, will lead to disqualification and reporting to the B-BBEE Commission.

supply identified in the specification and/or works

240-62044728 Rev 11 Eskom Standard Identifier

Conditions of Tender Effective Date 01 August 2024

Review Date August 2029

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the

preparation and submission of a tender, including the costs of any testing necessary to

demonstrate that aspects of the tender satisfy the evaluation criteria, or the negotiation of

any contract.

Submitting a tender 2.7 Check the enquiry documents on receipt and notify the Eskom representative of any

discrepancy or omitted documents. The Acknowledgement Form must be completed and

submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

a reasonable time for tenderers to make consequential adjustments to their tenders

before the closing date and time for submission.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required

in the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and

levies are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject

to contract price adjustment except as provided for in the Enquiry.

240-62044728 Rev 11 Eskom Standard Identifier

Conditions of Tender Effective Date 01 August 2024

Review Date August 2029

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the

other currencies. Submit Prices in Rands in accordance with the exchange rate and

base date as stipulated in the Invitation to tender.

Alterations to 2.21 Not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to

correct errors made by the tenderer. All such alterations shall be initialed by all

signatories to the tender. Corrections may not be made using correction fluid, correction

tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the

submission of alternative tenders is permitted by the Enquiry. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. Note that documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and

time. A clarification that requires the tenderer to provide a breakdown of its tendered rates

or Prices may not result in changes to prices or the substance of the submitted tender,

except as required by the Eskom Representative to confirm the correction of arithmetical

errors discovered during evaluation. The total of the Prices as corrected by Eskom with

the concurrence of the tenderer shall be binding upon the tenderer.

Sign Form of 2.24 Undertake to check the final draft of the contract provided by the Eskom Representative

rates of invoicing are taken into account when determining the tendered Price.

Arithmetical errors 3.15 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tender for the following errors or omissions: -

a) the misplacement of the decimal point in any unit rate; or

b) omissions in completing the pricing schedule or bill of quantities, or

c) arithmetical errors in line item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line item

total shall prevail, and the rate shall be corrected.

b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices, the

total of the prices shall prevail, and the tenderer shall be asked to revise the selected

item prices (and their rates if a bill of quantities applies) to result in the tendered total of

the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the

tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation of

points.

Ranking of tenders 3.17 Eskom will add the score for Pricing and Specific Goals together and rank the tenderers

from the highest to the lowest.

Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers are required to be registered with the Construction Industry Development Board at the closing date and time for submission of tenders or to be capable of being so registered within twenty-one (21) working days from the closing date and time for submission of tenders. Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance Development of the contract the Contract Skills Development Goals (CSDG) established in the CIDB Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom - Standard Conditions of Tender (August 2024) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 11 Eskom Standard Identifier Conditions of Tender Effective Date 01 August 2024 Review Date August 2029 Goal (CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779, Government Gazette No. April 2023) CSDG is applicable to a contract or an order issued in terms of a framework agreement that has a duration of 12 months or more, and to

a contract of R5 million or more, in the case of a professional service or service contract or an order issued in terms of such a contract; or

a cidb grading designation of grade 7 or higher, in case of an engineering and construction works, or design and build contract or an order issued in terms of such a contract. Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation Participation Goals (CPG) relating to the engagement of targeted enterprises as Goals (CPG) established in the CIDB standard for indirect targeting for enterprise development through Construction works contracts (published in Government Gazette No. February 2013). The requirements of a contract participation goal relating to the engagement of targeted enterprises as established in the aforesaid standard applies to: (a) construction works contracts in the General Building (GB) and to Civil Engineering (CE) classes of construction works; (b) construction works contracts of an estimated minimum project duration of 6 months; and (c) construction works contracts in which at least 25% of the main contract could reasonably be expected to be subcontracted out in one or more of the following CIDB classes of construction works

Civil Engineering (CE) ii) Electrical Engineering Work (EB) iii) General Building Works (GB) iv) Mechanical Engineering (ME) 2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or falsified any information, certificate, affidavit or document. Eskom will report any fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as defined in the B-BBEE Act , as amended, to the B-BBEE Commission. Cataloguing 2.32 The successful tenderer may be required to provide the cataloguing information per item after contract award and will need to ensure that all materials delivered to Eskom are labelled in line with Eskom’s labelling specifications as may be stipulated by Eskom. Where cataloguing is a requirement, the Pricing Schedule must also include a line item for cataloguing, which tenderers are required to quote for. Eskom will pay for the cataloguing. Provision of 2.33 If the provision of security for performance in the form of a performance bond or a Security for demand guarantee is a requirement, the tenderer must select a minimum of two (2) Performance financial institutions that it is likely to approach from the list provided of Eskom-approved financial institutions. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom - Standard Conditions of Tender (August 2024) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 11 Eskom Standard Identifier Conditions of Tender Effective Date 01 August 2024 Review Date August 2029 Eskom’s 3. Eskom shall comply with the following obligations: - Obligations Respond to 3.1 Respond to a request for clarification that Eskom receives before the closing date for requests for clarification or queries. Eskom’s responses will be published to all tenderers in the same clarification manner the enquiry documents were issued. It is the tenderers’ responsibility to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated responses to clarifications. Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or add to the Enquiry documents by way of Addenda published in the same media that the Enquiry was issued. It is the tenderers’ responsibility to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda. If a tenderer applies for an extension to the closing date and time for tender submission in order to take account of the Addenda in preparing its tender, Eskom may grant such an extension and shall publish the extension. Return late tenders 3.3 Return tenders received after the closing date and time for tender submission unopened to the tenderer. Tenders will be deemed to be late if they are not received in the designated tender box or at the designated facsimile machine at the date and time stipulated as the closing date and time for tender submission Tender opening 3.4 Open the tenders in the presence of the tenderers’ representatives who choose to attend the tenders’ opening at the time and place stated in the Tender Data. Tenders for which a notice of withdrawal has been submitted will not be opened. 3.5 At tender opening, Eskom will announce the names of the tenderers. Prices may be announced if so, stated in the Tender Data. Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and comparison of tenders and recommendations for the award of a contract to tenderers or to any other person not officially concerned with the tender process until after the award. Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid rigging, and/or that the tenderer has participated in any fraudulent activity in connection with the enquiry. Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter were not to be clarified. A document that the Enquiry identifies as a mandatory tender returnable that is required to be submitted at the closing date and time for tender submission will not be requested, but Eskom may seek clarity on it. Basic Compliance 3.9 Determine before detailed evaluation, whether each tender received meets the basic compliance requirements stated in the Enquiry. A tenderer’s failure to comply with the basic compliance requirements will render the tender non-responsive. A tenderer’s failure to have submitted an original tender in paper form or to have submitted a copy of the original, also in paper form, will result in its disqualification from further evaluation. Tenderers will not be permitted to provide a copy of the original tender after the closing date and time for tender submission. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom - Standard Conditions of Tender (August 2024) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 11 Eskom Standard Identifier Conditions of Tender Effective Date 01 August 2024 Review Date August 2029 Mandatory tender 3.10 A tender that does not contain the mandatory documents or information stipulated in the returnables Invitation to Tender by the required deadlines will be disqualified from further evaluation. Designated 3.11 A tender’s failure to meet an Enquiry’ s stipulated requirement for designated materials materials and will result in its disqualification from further evaluation. thresholds Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria and requirements will be required meet the minimum threshold stated in the Tender Data to proceed to further evaluation. Financial analysis 3.13 Eskom has to determine the risk of doing business with a supplier who may pose a (if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s financial statements, Eskom will attempt to identify mitigating factors or requirements for the tenderer to meet, if such factors/requirements exist in the tender’s context. However, should suitable mitigating factors not exist in the tender’s context or should mitigating factors exist but be insufficient or if the risk is considered to be too high or should the tenderer not agree with the mitigating factors, the tenderer will not be considered for award. Evaluation of Price 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted rates of invoicing are taken into account when determining the tendered Price. Arithmetical errors 3.15 Check responsive tenders for arithmetical errors. If there is a discrepancy between an amount in figures and the amount in words, the amount in words shall prevail. Check the highest-ranked tender for the following errors or omissions

the misplacement of the decimal point in any unit rate; or

omissions in completing the pricing schedule or bill of quantities, or

arithmetical errors in line item totals that are the result of the incorrect multiplication of a unit rate and a quantity in a bill of quantities or schedule of prices; or

arithmetical errors that are the result of the incorrect addition of the prices. Eskom will notify the tenderer of all arithmetical errors or omissions it has identified and will request the tenderer to either confirm the prices as tendered or to accept the corrected prices. Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error as follows

If a bill of quantities or pricing schedule applies and there is an error in the line-item total that is the result of an error in multiplying the unit rate and the quantity, the line item total shall prevail, and the rate shall be corrected.

Where there is a misplacement of the decimal point in the unit rate, the line-item total as quoted shall prevail, and the unit rate shall be corrected.

Where there is an error in the total of the prices that is the result either of other corrections required by the checking process or in the tenderer’s addition of prices, the total of the prices shall prevail, and the tenderer shall be asked to revise the selected item prices (and their rates if a bill of quantities applies) to result in the tendered total of the prices. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom - Standard Conditions of Tender (August 2024) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-62044728 Rev 11 Eskom Standard Identifier Conditions of Tender Effective Date 01 August 2024 Review Date August 2029 Eskom will reject the tender if the tenderer does not correct and/or does not accept the correction of errors as required above. Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender. If Specific Goals a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting documentation by closing date and time of tender submission, the tenderer will not be disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points. Ranking of tenders 3.17 Eskom will add the score for Pricing and Specific Goals together and rank the tenderers from the highest to the lowest. Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the B-BBEE scorecard may not be used as Objective Criteria. Reverse e-Auction 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and Preference point systems, and which is intended to achieve competitive pricing. Eskom may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised, this will be indicated in the Enquiry and the reverse e-auction supporting documents will be issued in the Enquiry. Tenderers will be required to submit a complete tender that does not contain Prices. If a tenderer has included prices in its tender, the prices will not be considered. Acceptance of 3.20 Notify Eskom's acceptance to the successful tenderer before the expiry of the tender tender validity period. For open tenders, publish notification of award on the platforms on which the Enquiry was issued/advertised. Prepare contract 3.21 Revise the contract documents issued by Eskom in the Enquiry documents to take documents account of:  Addenda issued during the tender period;  inclusion of returnables stipulated in the Enquiry;  inclusion of changes agreed in contract negotiations; and  other revisions or documents agreed in contract negotiations. Sign Form of 3.22 Arrange for authorised signatories of both parties to complete and sign the original and Agreement one copy of the Form of Agreement. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 9 File name: Eskom - Standard Conditions of Tender (August 2024) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

B-BBEE Details: Agreement and to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes

relevant legislation issued by National Treasury, CIDB Regulations for construction works; materials

(NT instructions, designated for local content and/or production by the dtic, PPPFA Regulations; Amended

CIDB, PPPFA etc) B-BBEE Codes, COIDA; OHS Act; Eskom’s requirements for Safety, Health, Environment and

Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in the

Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and deadline stipulated in the Enquiry. All costs and personnel associated with SHEQ must be

Quality reflected in the tender.

requirements

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion,

tenderers are required to be registered with the Construction Industry Development

Board at the closing date and time for submission of tenders or to be capable of being

so registered within twenty-one (21) working days from the closing date and time for

submission of tenders.

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance

Development of the contract the Contract Skills Development Goals (CSDG) established in the CIDB

Public

When downloaded from the docum

Designated materials and thresholds 3.11 A tender's failure to meet an Enquiry's stipulated requirement for designated materials will result in its disqualification from further evaluation.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of

the enquiry documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in writing, and in a format that can be read, copied and recorded. ‘In

writing’ means hand-written, type-written, printed or electronically made, and that results in

a permanent record. Communication shall be in the English language. Eskom takes no

responsibility for non-receipt of communications from or by a tenderer.

Eskom's rights to 1.6 Eskom may accept or reject any variation, deviation or alternative tender. Eskom reserves

accept or reject any the right to accept the whole or any part of the tender.

tender

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes

relevant legislation issued by National Treasury, CIDB Regulations for construction works; materials

(NT instructions, designated for local content and/or production by the dtic, PPPFA Regulations; Amended

CIDB, PPPFA etc) B-BBEE Codes, COIDA; OHS Act; Eskom’s requirements for Safety, Health, Environment and

Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in the

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

so registered within twenty-one (21) working days from the closing date and time for

submission of tenders.

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance

Development of the contract the Contract Skills Development Goals (CSDG) established in the CIDB

240-62044728 Rev 11 Eskom Standard Identifier

Conditions of Tender Effective Date 01 August 2024

Review Date August 2029

Goal (CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a) a contract of R5 million or more, in the case of a professional service or service

contract or an order issued in terms of such a contract; or

b) a cidb grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract

Participation Participation Goals (CPG) relating to the engagement of targeted enterprises as

Goals (CPG) established in the CIDB standard for indirect targeting for enterprise development

through Construction works contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

(a) construction works contracts in the General Building (GB) and to Civil Engineering

(CE) classes of construction works;

(b) construction works contracts of an estimated minimum project duration of 6 months;

and

(c) construction works contracts in which at least 25% of the main contract could

reasonably be expected to be subcontracted out in one or more of the following CIDB

classes of construction works:

i) Civil Engineering (CE)

ii) Electrical Engineering Work (EB)

iii) General Building Works (GB)

iv) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any

fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’

as defined in the B-BBEE Act , as amended, to the B-BBEE Commission.

Cataloguing 2.32 The successful tenderer may be required to provide the cataloguing information per

item after contract award and will need to ensure that all materials delivered to Eskom

are labelled in line with Eskom’s labelling specifications as may be stipulated by Eskom.

Respond to 3.1 Respond to a request for clarification that Eskom receives before the closing date for

requests for clarification or queries. Eskom’s responses will be published to all tenderers in the same

clarification manner the enquiry documents were issued. It is the tenderers’ responsibility to check

the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated responses to

clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Enquiry documents by way of Addenda published in the same media that

the Enquiry was issued. It is the tenderers’ responsibility to check the Eskom Tender

in order to take account of the Addenda in preparing its tender, Eskom may grant such

an extension and shall publish the extension.

Return late tenders 3.3 Return tenders received after the closing date and time for tender submission unopened

to the tenderer. Tenders will be deemed to be late if they are not received in the

designated tender box or at the designated facsimile machine at the date and time

stipulated as the closing date and time for tender submission

Tender opening 3.4 Open the tenders in the presence of the tenderers’ representatives who choose to attend

the tenders’ opening at the time and place stated in the Tender Data. Tenders for which

a notice of withdrawal has been submitted will not be opened.

3.5 At tender opening, Eskom will announce the names of the tenderers. Prices may be

announced if so, stated in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or

to any other person not officially concerned with the tender process until after the award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or

bid rigging, and/or that the tenderer has participated in any fraudulent activity in

connection with the enquiry.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Enquiry identifies as a mandatory tender

returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

Basic Compliance 3.9 Determine before detailed evaluation, whether each tender received meets the basic

compliance requirements stated in the Enquiry. A tenderer’s failure to comply with the basic

compliance requirements will render the tender non-responsive.

A tenderer’s failure to have submitted an original tender in paper form or to have submitted a

copy of the original, also in paper form, will result in its disqualification from further evaluation.

including the Eskom Representative shall not be liable for any losses, claims or damages

of whatsoever nature or howsoever arising that may be sustained by a tenderer or any

other person as a result of its participation in the tender or from any amendment,

termination or suspension of the process set out in this Invitation to Tender or from its

exclusion from participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any one or more

negotiate selected tenderer(s) in accordance with Eskom’s approved procurement policies and

procedures.

240-62044728 Rev 11 Eskom Standard Identifier

Conditions of Tender Effective Date 01 August 2024

Review Date August 2029

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period

after the closing date and time for tender submission. Extend the validity period for a

specified additional period if Eskom requests the tenderer to do so. A tenderer that

agrees to extend the validity of its tender will not be required or permitted to modify its

tender. A tenderer that does not agree to extend the validity of its tender will be

excluded from further consideration. Tenderers will be requested to extend the validity

of their tenders until a contract(s) have been concluded with one or more tenderers. A

request that a tenderer extend the validity of its tender is not a representation that the

tender is an acceptable tender or that Eskom will seek to negotiate or conclude a

contract with the tenderer. If the validity of tenders expires before contracts have been

concluded, the procurement process is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and

copyright of copy the documents provided by Eskom only for the purpose of preparing and submitting

documents a tender in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarize themselves with, if required for the purposes of submitting a

specifications and tender, the latest revision of standardised specifications and/or other documents that have

other publications been incorporated by reference into the enquiry documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified

as compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

questions for clarity in the course of a site visit or clarification meeting.

Seek clarification 2.16 While preparing their tenders and prior to submission, tenderers are entitled to seek

clarification in respect of the enquiry documents. A request for clarification or query must be

addressed, in writing, to the Eskom Representative identified in the enquiry document. No

request or query may be addressed to any other Eskom official other than the Eskom

for cataloguing, which tenderers are required to quote for. Eskom will pay for the

cataloguing.

Provision of 2.33 If the provision of security for performance in the form of a performance bond or a

Security for demand guarantee is a requirement, the tenderer must select a minimum of two (2)

General 1. Parties 1.1 Eskom shall conduct the tender process in a manner that is fair, equitable, transparent, competitive and cost-effective. The Eskom Representative and each tenderer that submits a tender shall act timeously and ethically.

Eligibility 2.1 Submit a tender only if the tenderer (whether a single company or an incorporated or unincorporated joint venture or consortium) complies with the eligibility criteria stated in the Tender Data and the tenderer, or any of its principals, is not under any restriction to do business with Eskom or State-Owned Companies. Tenderers that Eskom finds to be ineligible will be disqualified.

demonstrate that aspects of the tender satisfy the evaluation criteria, or the negotiation of

2.8 Return the mandatory tender returnables to Eskom for evaluation purposes by tender

returnables Invitation to Tender by the required deadlines will be disqualified from further evaluation.

materials and will result in its disqualification from further evaluation.

Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data.

Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender. If

Specific Goals a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation of

Ranking of tenders 3.17 Eskom will add the score for Pricing and Specific Goals together and rank the tenderers

Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the

B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, designated for local content and/or production by the dtic, PPPFA Regulations; Amended

CIDB, PPPFA etc) B-BBEE Codes, COIDA; OHS Act; Eskom’s requirements for Safety, Health, Environment and

Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in the

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality reflected in the tender.

• This document is a mandatory returnable form for E-Tendering training acknowledgement.
• Must be fully completed and submitted to Eskom within the prescribed period.
• Failure to submit will render the tenderer non-responsive and lead to disqualification from the procurement process.
• Required fields: Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address, Acknowledgment of self-training (via Noddy Guide, video, or clarification meeting), Authorized Signature, Designation, Date.
• Template ID: 240-9722574 (Rev 1).

Any business entity (including JVs) capable of providing accommodation services for Kriel Power Station Learners/Trainees over a 5-year period. Must complete mandatory e-tendering training acknowledgement to participate in the procurement process.

• The form captures bidder identification details for the E-Tendering Training Acknowledgement: Business name/JV, Contact Person, Telephone (landline), Cellphone, Email address.
• This is not the technical specification for the accommodation service; it is solely for the e-tendering training acknowledgement.

• Bidders must acknowledge completion of E-Tendering self-training (via Noddy Guide, video, or clarification meeting).
• Must confirm ability to operate the E-Tendering Solution.
• Form must be signed by an authorized signatory with designation and date.
• No other compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are mentioned in this document.

Closing date: 11 May 2026.

The primary eligibility criterion is the demonstrated capability to meet the specified quality management requirements. The tenderer must fall under 'Category 4' for pre-contract assessment as per Eskom's clause 3.5.-105658000. A formal Quality Management System certified to ISO 9001 is implicitly required, as all clauses and principles of the standard are marked as applicable.

The tender requires compliance with Eskom's quality specifications and ISO 9001 standards.

• Pre-contract award quality requirements are applicable (Clause 3).
• Category 4 is selected as applicable (refer to clause 3.5).
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Standard conditions include Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes.
• ISO 9001 clauses 4 to 10 are applicable, covering context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.
• ISO 9001 quality principles are applicable.

The methodology is based on ISO 9001 quality management principles:

• Context of the organisation (Clause 4).
• Leadership (Clause 5).
• Planning (Clause 6).
• Support (Clause 7).
• Operation (Clause 8).
• Performance evaluations (Clause 9).
• Improvement (Clause 10).
• Quality principles include customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

Comprehensive quality management requirements:

• Pre-contract award quality requirements apply (Clause 3).
• Category 4 is selected as applicable (refer to clause 3.5).
• Main supplier and sub-supplier capability assessment is not applicable.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Standard conditions include Eskom rights of access, information, preservation, quality audits, management of nonconformities, and special processes.
• ISO 9001 clauses 4 to 10 are applicable.
• ISO 9001 quality principles are applicable.
• Eskom and tenderer quality representative sections are included.

Quality evaluation includes:

• Performance evaluations (Clause 9).
• Pre-contract award quality requirements (Clause 3).
• Supplier quality performance monitoring (refer to clause 3.7).
• Quality audits related conditions (refer to clause 3.8).
• Compliance with ISO 9001 standards and principles.

No specific tender dates found in the integrity pact document.

For reporting unethical behaviour: Email Eskom Ethics at [email protected] or Eskom Forensic at [email protected], or call the toll-free hotline 0800 11 27 22.

Returnable Documents: Integrity Declaration Form must be completed, signed and submitted whenever participating in any Eskom procurement process.

Any natural or juristic person registered on Eskom's Vendor Database, including consultants, contractors, sub-contractors, and providers of goods and services. Suppliers must not have been found guilty of misconduct under the Supplier Discipline Process or be listed on National Treasury's List of Restricted Suppliers. Must comply with all applicable South African laws and constitutional principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

This is an integrity pact document, not a technical specification for accommodation services. The pact applies to all Eskom suppliers and requires ethical conduct throughout the procurement process.

No financial requirements (e.g., pricing format, bonds) are specified in the integrity pact document.

• Suppliers must complete and submit an Integrity Declaration Form for each procurement process.
• Suppliers must avoid conflicts of interest and disclose any relationships with Eskom employees/directors.
• Suppliers must comply with Eskom's ethical standards, including gift limits (not exceeding R1500) and prohibitions on bribery and collusion.
• Suppliers may be subject to a supplier discipline process for misconduct.

• Suppliers are subject to a supplier discipline process and potential sanctions for misconduct.
• Suppliers must report any dishonest or fraudulent behaviour by Eskom employees/directors to the Ethics office ([email protected]), Forensic ([email protected]) or the toll-free hotline 0800 11 27 22.
• Eskom undertakes to treat all tenderers fairly, transparently, equitably, cost-effectively and competitively.
• Eskom employees/directors must complete annual Declarations of Interest (DOI) and additional disclosures if involved in procurement.
• Gifts to Eskom personnel are restricted and must be declared; loans or benefits from suppliers are prohibited unless offered to the general public on the same terms.
• Employees/directors with a conflict of interest will be excluded from the relevant tender evaluation/negotiation process.

Email for fraud reporting: [email protected]. No specific SCM or technical contact details provided.

Returnable Documents: Not specified in the extracted text. Submission details are not provided in the general conditions.

Not explicitly stated in the provided document. However, based on the General Conditions: suppliers must be legally compliant entities capable of entering into contracts under South African law, financially stable (not bankrupt or in financial circumstances prejudicing performance), able to provide tax-compliant invoices, and willing to adhere to Eskom's ethical standards. Specific accommodation-related criteria (capacity, location, facilities, safety standards) would be detailed in the full tender specification not provided here.

Scope: Supply goods or execute works/services as described in the agreement. Deliverables must comply with terms and conditions at the specified point of delivery/site. Eskom may inspect, test, and reject goods/works/services for non-compliance.

Quality control:

• Eskom may reject goods for non-compliance, requiring replacement or rework at Supplier's risk and expense.
• For works/services, Supplier must correct defects as indicated by Eskom.

Pricing: Prices or rates may include an adjustment calculated per a formula in the agreement.

Prices may include an adjustment per a formula in the agreement. Payment is within 30 days after receipt of a correct tax invoice. Eskom's VAT number (4740101508) must appear on invoices. Delivery costs are deemed included unless stated otherwise.

Supplier must adhere to all statutory requirements under South African law. General ethical standards are expected. No specific B-BBEE, tax, or registration requirements are detailed in the extracted text.

No specific health and safety requirements found in the extracted text.

Key terms:

• The agreement includes order documents, General Conditions of Purchase, and approved specifications.
• Conditions are deemed accepted if not rejected.
• Risk passes upon proof of delivery and acceptance.
• Ownership passes upon payment.
• Supplier indemnifies Eskom against negligence, infringement, and defects.
• Warranty: Goods/works/services must be fit for purpose and defect-free for one year (unless otherwise stated).
• Assignment/subcontracting requires written consent.
• Supplier must adhere to all statutory requirements.
• Breach and termination clauses allow for remedy or termination for default.
• Ethical behavior is required.

Returnable Documents:

• Form A must be completed and signed (E.1).

Required returnable document:

• Form A must be completed and signed.

Suppliers must demonstrate compliance with ISO 9001:2015 quality management requirements either through valid certification from an ISO-accredited body (with proper scoping, authorized certification authority, international accreditation, and valid expiry date) OR through documented evidence of a compliant QMS including method statement, policy, objectives, organizational structure, and external provider controls. Form A completion and signature is mandatory.

Scope: Provision of accommodation for Kriel Power Station learners/trainees over 5 years.

• The supplier must have documented information for control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

Quality Requirements Deliverables (Category 4) will be evaluated.

• Option 1: Valid ISO 9001 certification from an accredited body.
• Option 2: Provide objective evidence of a documented QMS compliant with ISO 9001, including:
• A quality method statement based on the scope (using template Ref 240-126469599).
• A quality policy approved by top management.
• Quality objectives approved by top management.
• Section B: Evidence of QMS in operation, requiring:
• Documented organization chart and responsibility matrix including quality management roles.
• Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers.
• Section E: Customer-specific requirements (Form A).

Scoring: Section A Option 2 scores up to 3 points, Section B scores up to 2 points, Section E scores 1 point.