This Tender Has Expired

Closing date: 15 May 2026 at 12:00 PM. Validity period: 60 working days from closing date, with possible extension requests if internal processes are delayed.

SCM/Technical enquiries: Simnikiwe Nqulo. Phone: 043 700 2331. Email: [email protected]. Submission address: Bid box at No. 8 Station Street, Station Building, East London, 5200. Complaints: Email [email protected] (include bid reference, closing date, supplier name, contact details, and detailed complaint).

Submit sealed quotations by 15 May 2026 at 12:00 PM to the bid box at No. 8 Station Street, Station Building, East London, 5200. Use official forms provided—do not re-type. Late or incorrectly addressed submissions will be disqualified. Sign the Submission Register at SCM reception upon submission. Ensure all returnable documents (mandatory and non-mandatory) are included. Failure to submit mandatory documents (e.g., Price Schedule, Pricing and Delivery Form, signed Submission Register) will result in automatic disqualification. Avoid canvassing SCM officers or PRASA employees between closing date and award to prevent disqualification.

Evaluation follows a two-stage process: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A (Mandatory Requirements): Non-compliance leads to automatic disqualification. Requirements include fully completed Price Schedule and Pricing/Delivery Form, and signing the Submission Register. Stage 1B (Other Mandatory Requirements): Must be submitted with the bid or within 7 days of request (e.g., Company Registration, Directors’ IDs, Valid Tax Clearance Certificate, SARS PIN, CSD registration, Proof of Bank Account, JV/Consortium agreements if applicable, all RFQ documentation). Stage 1C (Scoring Documents): Non-mandatory but failure to submit results in zero points for the criterion (e.g., Audited Financials, B-BBEE Certificate/Affidavit, CIPC Documents). Stage 2: Price (80 points) and Specific Goals (20 points). Price scoring uses the 80/20 Preference Point System: PS = 80 × (1 − (Pt−Pmin)/Pmin), where Pt = bidder’s price, Pmin = lowest acceptable price. Specific Goals: 10 points for 51% Black Owned (EME) with Audited Financials/B-BBEE Certificate; 10 points for 51% Black Owned with CIPC/B-BBEE Certificate/Affidavit.

Supply and delivery of HCM Wellness Equipment for PRASA’s Eastern Cape Region. Items include: Folding tables (180cm x 74cm x 74cm, plastic/steel, white, foldable with carry handle), Bluetooth speakers with microphones (15-hour playtime, AuracastTM multi-speaker connection, 1-year warranty), branded stretch tablecloths (fits 1.8m rectangular tables), branded candles (thick pillar with HIV/AIDS or PRASA logos, white/red/blue), directional signage (blue panel 12Wx24H to 16Wx30H, base plate 350mm–450mm diameter, arrows for Parking, Washrooms, HCM Reception, Event Venue), branded trophies (clear/blue glass, 19x19cm, engraved with PRASA logo and ‘Department/Employee of the Month’), double-sided teardrop banners (3m, indoor/outdoor, PRASA logo + ‘Marketing and Communications’ in blue/white), awareness theme banners (mental health, HIV, breast cancer), and wellness contact cards (calm blue, minimalist design, professional/empathetic tone).

Quote prices in South African Rand (ZAR), inclusive of all applicable taxes. Pricing must be firm, with a clear cost breakdown and price escalation basis/formula if applicable. Submit pricing strictly in the provided Price Schedule format—deviations may disqualify the bid. Discounted prices are considered only in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Payment terms: Within 30 days of receipt of a correct tax invoice. Delivery period: Specify earliest possible delivery in working days from date of order.

Mandatory: Tax Compliance (SARS TCS PIN or CSD registration number). Submit Valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. Foreign suppliers without a local RSA entity are exempt from CSD registration but must confirm no local presence. All bidders must self-register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/. For consortia/JVs, each party must submit separate TCS certificates/PINs/CSD numbers. Bidders must not be in the service of the state, nor have directors/members in state service. Submit Company Registration documents, Directors’ ID copies, Proof of Bank Account (cancelled cheque or bank letter), and completed RFQ documentation (all declarations, SBDs, signed). Non-mandatory but scored: Audited Annual Financials, B-BBEE Certificate/Affidavit, CIPC Documents. B-BBEE: 51% Black Owned entities may claim 10 points (EME) or 10 points (CIPC/B-BBEE Certificate/Affidavit) under Specific Goals.