RFQ: HVAC system servicing, repairs & commissioning for ehc head office (germiston)

Closing date: 08 June 2026 at 11:00. Compulsory briefing session: 02 June 2026 at 11:00, Angus Street and Victoria Street, Germiston (next to Fire Station).

Technical queries (specification): Xolile Mbatha, email: [email protected]. Supply Chain Management queries: Dolly Phatlane ([email protected]), Thozama Dalindyebo ([email protected]), Patricia Mngomezulu ([email protected]).

Hand-deliver sealed envelope to EHC Head Office (Angus and Victoria Street, Germiston, 1400, next to Fire Station). Envelope must clearly state: RFQ NO: EHC/HVAC/2026 and description. Drop in the RED TENDER BOX at reception. Sign the submission register with correct RFQ number and description. Late submissions will not be accepted. Failure to sign the register or use the red box results in automatic disqualification. RFQ document available for download at www.ehco.org.za.

Evaluation follows 80/20 PPPFA preference point system: 80 points for price, 20 points for specific goals. Specific goals breakdown: HDI (5pts), Woman-owned (3pts), Disability (2pts), Youth (2pts), Within Ekurhuleni (8pts). Mandatory: Attend compulsory site briefing (02 June 2026). Submit bid before 08 June 2026, 11:00 AM (hand-delivered, sealed envelope, red tender box). Sign submission register with correct RFQ number. Provide all mandatory documents. No late submissions or missing signatures. Preferential: Valid B-BBEE certificate/affidavit (failure to comply forfeits specific goal points). Experience: Minimum 3 similar HVAC/commercial building projects completed.

Scope: Servicing, repairs, and commissioning of existing centralised HVAC system at EHC Head Office, Germiston. Building: 744.7 m², three-storey office (ground, first, second floor, and roof). Works include: servicing/repairs of HVAC system, testing/certification/compliance documentation, repair/replacement of defective components, and commissioning (verify cooling performance, airflow/pressure, safety controls, record temperatures/pressures). Deliverables: repair report, commissioning report, test certificates, Electrical CoC, air balancing report, maintenance plan, preventative maintenance plan, snag list close-out report. Duration: Repairs/commissioning within 3 weeks of appointment; servicing for 24 months on as-needed basis. Pricing: Quarterly maintenance, call-out rates, contingency fee @5% (servicing) or @10% (repairs). All prices must be VAT inclusive.

Submit total project cost (materials, labor, all expenses) with fixed prices for contract duration. Include contingency fees (10% for repairs, 5% for servicing). Prices must be VAT inclusive. Provide company pricing on letterhead. Financial capability: Latest 3 months' bank statements (positive cash flow) or proof of short-term finance (e.g., overdraft facility). Bank letter not older than 3 months.

Mandatory: Signed MBD Forms, CSD report, valid Tax PIN, CIPC registration (with directors' full names and ID numbers), certified Director’s ID copy (not older than 3 months), up-to-date municipal account/statement (not in arrears >90 days) or valid lease agreement if lessee. HVAC accreditation and qualifications required. Public liability insurance mandatory. Safety file and OHS compliance documents with risk management capability. Valid B-BBEE certificate/affidavit. Minimum 3 references for similar HVAC/commercial building projects.