Repair and calibration of weighbridge at groblersdal landfill site – elias motsoaledi local municipality

For

Repair and calibration of groblersdal landfill site weighbridge

EMLM requires the services of a qualified service provider for repair and calibration of Groblersdal landfill site weighbridge

a) Repair and calibration of Groblersdal landfill site weighbridge

Description Quantity

Replacement of Bolts, nuts and washers 1

Replacement of Loadcell boots 6

Repair of print weighbridge indicator 1

Replacement of Surge arrestor set 1

Complete pc, software and Laser printer 1

Replacement of Solar 365 loadcell 2

Replacement of 3KVA online unintererruptible power supply 1

Cleaning with Waste acceptance procedure 1

3. Deliverables

1 x NRCS(National Regulator for Compulsory Specifications (South Africa)) Repair permit

1 x NRCS(National Regulator for Compulsory Specifications (South Africa)) Verification Report

4. Bill of quantity

Description unit quantity unit price total price

Transport KM 341 R

Labour No R

Management fee No R

Bolts, nuts and washers No 1 R

Loadcell boots No 6 R

PWID - Exit print weighbridge Sum 1 R

indicator C/D Indicator

CLEAN - Cleaning with Sum 1 R

Waste acceptance procedure

Surge Arrestors SET Sum 1 R

Complete pc, software and Sum 1 R

Laser printer

Solar 365 loadcell No 2 R

3KVA online unintererruptible Sum 1 R

power supply

NRCS (National Regulator Sum 1 R

for Compulsory

Specifications (South Africa))

Repair Permit

NRCS(National Regulator for Sum 1 R

Compulsory Specifications

(South Africa)) Verification

Report

Sub – total

Price

Vat@15%

Total price

5. Minimum requirements

Returnable tender documents must be compiled with clear files dividers in numerical order as per

The below minimum requirements

Minimum Qualifying Requirements / Compulsory Returnable Documents:

1) Fully Completed and Signed MBD Forms with a black ink (1;4; 6.1; 8 & 9)

2) Valid copy CK / Company registration certificate

3) Attach CSD registration report (Detailed). (NB: Not Summary).

4) Any alteration on the tender document must be signed (NB: Not Initialed).

5) Every page on the tender documents must be signed (NB: Not Initialed).

6) Valid CIPC Abridged Certificate for Annual returns (Figures / Amount page) (NB applicable to entities that are in business

for more than 12 months and must be paid within 30 days after the anniversary of the company’s incorporation

date)

7) Company Profile (Detailing; Name of Client; Service Provided; Award Amount; Contact Person and Contact

Number).

8) Original Certified copies of ID’s of the Director(s) (Certification not older than 6 months before the closing date).

9) Letter of good standing (Compensation for Occupational Injuries and Disease Act (COIDA) from Department of

Labour OR any company accredited by the Department of Labour / or Tender Letter.

10) Proof of Municipal rates and taxes or services charges:

• Of the company and all of its directors not in arrears for more than 90 days or
• Confirmation from the municipality if municipal rates and taxes are not levied (for the company and all its director(s))

as per the address on the CIPC registration certificate or

• If leasing, a signed lease agreement by the lessor and the lessee and Municipal rates in the name of the lessor for

both company and directors.

11) In case of a Joint Venture, Association or Consortium a formal contract agreement must be signed by both parties and be

attached and the following must be adhered to:

a. All of the above requirements must be for the both entities.

Nb: failure to meet any of the above requirements will lead to immediate disqualification

FEE Free when uploading from SYSTEM

e-tender portal

BID BOX SITUATED AT MAIN OFFICES, 2ND GROBLER AVENUE, Elias Motsoaledi Local Municipality

The bid box is open during office hours, Monday to Thursday 07h30 to 16h30

Operating hours

Friday from 07h30 to 16h30.

Offer to be valid

90 days from the closing date of tender.

For

Please note:

1. Prospective suppliers must be registered on CSD prior to submitting bid (open tender)

2. Tenders that are deposited in the incorrect box will not be considered.

3. Mailed, telegraphic, telex, or faxed tenders will not be accepted.

4. No late bids after closing date and time will be accepted.

5. Bids not clearly marked and unamend will not be accepted.

6. Bids only be submitted on the bid documentation provided by the municipality.

7. No awards will be made to a person:

i. Who is in the service of the state,

ii. If that person is not a natural person , of which any director, manager, principal shareholder or

stakeholder is a person in the service of the state

iii. Who is an advisor or consultant contracted with the municipality or municipal entity

Bidder’s tender documentation declaration certification

I, the undersigned certify that the information furnished on this declaration form is correct, completed and submitted.

Name of representative

Position / designation

Bidder evaluation criteria criteria points

For functionality allocations

(Max)

COMPANY EXPERIENCE 10 points per letter. (Maximum points =50 points) 50

(Attachment of certified copies of appointment

letters (Operations and maintenance of landfill

sites) and corresponding reference letters signed

and stamped (not older than 6 Months).

PROJECT MANAGEMENT TEAM Attach Project Management Team (Organogram) with 30

(Attach Curriculum Vitae and certified copies of the following relevant names to the project:

qualification and ID)

• Project Manager (National Diploma or N6

Certificate in Civil Engineering or Higher with 3

years or more experience) = 15 Points

• Foreman (National Diploma or N6 Certificate

in Civil Engineering or Higher, with 2 years or

more experience) = 10 Points

• Safety Officer (certificate in safety

management with 2 years or more experience) =

05 Points

OCCUPATIONAL HEALTH & SAFETY Attach signed SHE policy (Safety, Health and 20

Environment)

Minimum qualifying score (70%) 70 points 100

NB: Please note that prospective service providers that did not achieve at least 70 points will not be considered for further

evaluation.

Conclusion

Any false information given by the Prospective Service Provider and not meeting the minimum qualifying requirement, will lead to

automatic disqualification of the PSP.

The council reserves the right to either accept the whole or part of any Bid, or not to appoint at all. Faxes or e-mail are not

acceptable.

Bidders will be required to show compliance with the New Preferential Procurement policy Framework Act of 2022.

Phase 2: price and preferential points allocations

For quotes with a Rand value up to R50 000 000, the preference point system of 80/20 will apply, where 80 points will be for (Price)

and 20 points will be for Specific Goals (Black, Women, Disability & people living in rural underdeveloped areas) in terms of section

2(1)(d) of the Preferential Procurement Policy Framework Act, 2000, (Act No 5 0f 2000)

Price = 80 Points

Specific Goals = 20 Points

Total = 100 Points

Number of points Number of points

allocated claimed (80/20

The specific goals allocated points in terms of this tender (80/20 system) system)

(To be completed by the organ (To be completed by

of state) the tenderer)

Local area of Supplier 10

• Within the area of Elias Motsoaledi Local Municipality - 10

• Within the area of Sekhukhune District Municipality - 6

• Within the area of Limpopo Province - 4

• Within the Republic of South Africa - 2

Company which is at least 51% is owned by black 10

Total points 20

Compulsory municipal bid documentation

a) MBD 1 : Invitation to tender

b) MBD 4 : Declaration of interest

c) MBD 6.1 : Preference points on terms of Preferential Procurement Regulation

d) MBD 8 : Declaration of bidder’s past supply chain management practices

e) MBD 9 : Certificate of Independent Bid Determination

Approval by acting municipal manager:

N. R. MAHLAKWANE. Pr Tech Eng.

Municipal manager

Mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (elias motsoaledi local municipality)

Bid number: emlm 34/2026 closing date: 19 june 2026 closing time: 11:00

Description repair and calibration of groblersdal landfill site weighbridge

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents be deposited in the bid

Box situated at (street address

02 grobler avenue

Groblersdal

0470

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Tax compliance

STATUS TCS PIN: OR CSD No:

Are you the are you a

Accredited foreign based

Yes No

Representative in supplier for the

Yes No

South africa for the goods /services

[If yes, answer part b:3

Goods /services /works offered?

[If yes enclose proof] ]

/Works offered?

Total number of

Items offered total bid price

R

Signature of bidder date

....................................

Capacity under which

This bid is signed

Bidding procedure enquiries be directed to: technical information be directed to:

Contact person h masemola contact person m mokhulwane

Telephone number 013 262 3056 telephone number 013 262 3056

[email protected]

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin also be made via e-

Filing. In order to use this provision, taxpayers will need to register with SARS as e-

Filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Above.

3. Service Providers Declaration and Privacy Notice

3.1 I declare that I undertake to inform Elias Motsoaledi Local Municipality of any changes in my personal information.

3.2 I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process my

personal information for its business purposes, which include, but is not limited to,

3.2.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality;

3.2.2 conducting service provider vetting; and

3.2.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

3.3 I also consent that the Municipality share my personal information with the South African Revenue Service, Companies

and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black Economic

Empowerment Commission, Competition Commission, South African Police Service, Banks, External Auditors,

Suppliers Vetting Agencies, relevant governance structures, relevant government institutions and legal entities which

lawfully require such information for legal obligations.

3.4 I understand that in terms of the Protection of Personal Information Act (POPIA) and other laws of the country, there

are instances where my express consent is not necessary to permit the processing of personal information, which be

related to investigations, litigation, compliance with legislative requirements or when personal information is publicly

available.

3.5 I will not hold the Municipality responsible for any improper or unauthorised use of personal information that is beyond

its reasonable control.

3.6 I confirm that I have read the notice and understand the contents.

Nb: failure to provide any of the above particulars render the bid

Invalid. NO bids will be considered from persons in the service of the state.

4. I, the undersigned certify that the information furnished on this declaration form is correct.

Signature of bidder : ...................................................

Capacity under which this bid is signed: ...................................................

Date :...................................................

Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, make an offer or offers

in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be

awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their

authorised representative declare their position in relation to the evaluating/adjudicating authority.

3. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

No. Information Please provide detail

3.1 Full name of bidder or his or her representative

3.2 Identity number

Position occupied in the company (director, trustee,

3.3

hareholder2

3.4 Company registration number

3.5 Tax reference number

3.6 VAT registration number

Note (The names of all directors / trustees / shareholders members, their individual identity numbers and state

employee numbers must be indicated in paragraph 4 below.)

3.7 Are you presently in the service of the state? Yes No

If yes, please furnish particulars :

3.7.1 Name of director

3.7.2 Service of state organization

3.8 Have you been in the service of the state for the past twelve months? Yes No

If yes, please furnish particulars :

3.8.1 Name of director

3.8.2 Service of state organization

Do you have any relationship (family, friend, other) with persons in the service of the

3.9 Yes No

state and who be involved with the evaluation and or adjudication of this bid?

If yes, please furnish particulars :

3.9.1 Name of person in the service of state

3.9.2 Relationship

Are you, aware of any relationship (family, friend, other) between any other bidder

3.10 and any persons in the service of the state who be involved with the evaluation Yes No

and or adjudication of this bid?

If yes, please furnish particulars :

3.10.1 Name of person in the service of state

3.10.2 Relationship

Are any of the company’s directors, trustees, managers,

3.11 Yes No

principle shareholders or stakeholders in service of the state?

If yes, please furnish particulars :

3.11.1 Name of director

3.11.2 Service of state organization

Is any spouse, child or parent of the company’s director trustees, managers, principle

3.12 Yes No

shareholders or stakeholders in service of the state?

If yes, please furnish particulars:

3.12.1 Name of director

3.12.2 Name of relative

3.12.3 Relationship

Do you or any of the directors, trustees, managers, principle shareholders, or

3.13 stakeholders of this company have any interest in any other related companies or Yes No

business whether or not they are bidding for this contract?

If yes, please furnish particulars:

3.13.1 Name of director

3.13.2 Related company

Note: SCM Regulations:

“1In the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act

No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

“2 Shareholder” means a person who owns shares in the company and is actively involved in the management

of the company or business and exercises control over the company.

4. Full details of directors / trustees / members / shareholders

Full Name Identity Number State Employee Number

5. Service Providers Declaration and Privacy Notice

5.1 I declare that all the personal information furnished by me on this form is true and correct, and I undertake to

inform Elias Motsoaledi Local Municipality of any changes in my personal information.

5.2 I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process

my personal information for its business purposes, which include, but is not limited to,

5.2.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality.

5.2.2 conducting service provider vetting; and

5.2.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

5.3 I also consent that the Municipality share my personal information with the South African Revenue Service,

Companies and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black

Economic Empowerment Commission, Competition Commission, South African Police Service, Banks, External

Auditors, Suppliers Vetting Agencies, relevant governance structures, relevant government institutions and legal

entities which lawfully require such information for legal obligations.

5.4 I understand that in terms of the Protection of Personal Information Act (POPIA) and other laws of the country,

there are instances where my express consent is not necessary to permit the processing of personal information,

which be related to investigations, litigation, compliance with legislative requirements or when personal

information is publicly available.

5.5 I will not hold the Municipality responsible for any improper or unauthorised use of personal information that is

beyond its reasonable control.

5.6 I confirm that I have read the notice and understand the contents.

6. I, the undersigned certify that the information furnished on this declaration form is correct.

I accept that the state act against me should this declaration prove to be false.

Name of rep:_______________________ signature:________________________

Date:________________________________ capacity:__________________________

Mdb 6.1

Preference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and

Directives applicable in respect of the tender and preferential procurement regulations,

2022

General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of above R50 000 000 (all applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used

to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific

goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or

services through price quotations, competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all

applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response

to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result

in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes,

but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

2. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 80/20 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 80/20

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 80/20

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based

on the goals stated in table 1 below as be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

the 80/20 or 80/20 preference point system applies, an organ of state must, in the tender documents, stipulate in the case

of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 80/20 preference point system

will apply and that the highest acceptable tender will be used to determine the applicable preference point

system; or

(b) any other invitation for tender, that either the 80/20 or 80/20 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 80/20 and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 80/20 or 80/20 preference point system is applicable, corresponding points must

also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points claimed

(80/20 system) allocated

The specific goals allocated points in terms of this (To be completed by the (80/20 system) tender tenderer)

(To be completed by the

organ of state)

Local area of Supplier (Max 10) 10

• 10

Within the area of Elias Motsoaledi Local Municipality

• 6

Within the area of Sekhukhune District Municipality

• 4

Within the area of Limpopo Province

• 2

Within the Republic of South Africa

Company which is at least 51% is owned by black 10

Total points 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state , in addition to any other remedy it have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name : ................................................................

Date : ..................................................................

Address : ..................................................................

: ..................................................................

: ..................................................................

: ..................................................................

Mbd 8

Declaration of bidders past supply chain management practices

1. This municipal bidding document must form part of all bids invited.

2. It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are

being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3. The bid of any bidder be rejected if that bidder, or any of its directors have:

3.1 abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in

relation to such system;

3.2 been convicted for fraud or corruption during the past five years;

3.3 willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during

the past five years; or

3.4 been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt

Activities Act (No. ).

4. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Yes No

Suppliers as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of this

restriction by the accounting officer / authority of the institution that imposed the restriction

after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website

www.treasury.gov.za and can be accessed by clicking on its link at the bottom of the

home .1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No. )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

www.treasury.gov.za by clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law Yes No

outside the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges Yes No

to the municipality / municipal entity, or to any other municipality / municipal entity, that is in

arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any other Yes No

organ of state terminated during the past five years on account of failure to perform on or

comply with the contract?

4.5.1 If so, furnish particulars:

5. Service Providers Declaration and Privacy Notice

5.1 I declare that I undertake to inform Elias Motsoaledi Local Municipality of any changes in my personal

information.

5.2 I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process

my personal information for its business purposes, which include, but is not limited to,

5.2.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality;

5.2.2 conducting service provider vetting; and

5.2.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

5.3 I also consent that the Municipality share my personal information with the South African Revenue Service,

Companies and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black

Economic Empowerment Commission, Competition Commission, South African Police Service, Banks, External

Auditors, Suppliers Vetting Agencies, relevant governance structures, relevant government institutions and legal

entities which lawfully require such information for legal obligations.

5.4 I understand that in terms of the Protection of Personal Information Act (POPIA) and other laws of the country,

there are instances where my express consent is not necessary to permit the processing of personal information,

which be related to investigations, litigation, compliance with legislative requirements or when personal

information is publicly available.

5.5 I will not hold the Municipality responsible for any improper or unauthorised use of personal information that is

beyond its reasonable control.

5.6 I confirm that I have read the notice and understand the contents.

5.7 I, the undersigned certify that the information furnished on this declaration form is correct.

Certification

I, the undersigned certify that the information furnished on this declaration form true and correct.

I accept that, in addition to cancellation of a contract, action be taken against me should this declaration prove to be

false.

Name of rep: _______________________ signature: ________________________

Date: _____________________________ capacity: ____________________________

Mbd 9

Certificate of independent bid determination

1 This municipal bidding document (MBD) must form part of all bids1 invited.

2 Section 4(1)(b)(iii) of the Competition Act No. , as amended, prohibits an agreement between, or concerted

practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves

collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified under any

grounds.

3 Municipal Supply Regulation 38(1) prescribes that a supply chain management policy must provide measures for the

combating of abuse of the supply chain management system, and must enable the accounting officer, among others, to:

3.1. take all reasonable steps to prevent such abuse;

3.2. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain management system

of the municipality or municipal entity or has committed any improper conduct in relation to such system; and

3.3. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding

process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered,

reasonable steps are taken to prevent any form of bid rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted

with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly

conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and /

or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

Mbd 9

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

_______________________________________________________________________________________________________

(Tender Number and Description)

in response to the invitation for the bid made by:

______________________________________________________________________________________________________

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:____________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every

respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms

of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any

individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or

experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement

or arrangement with any competitor. However communication between partners in a joint venture or consortium3 will not be

construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication,

agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding

the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid

invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any

competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

Service Providers Declaration and Privacy Notice

10. I declare that I undertake to inform Elias Motsoaledi Local Municipality of any changes in my personal information.

11. I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process my personal

information for its business purposes, which include, but is not limited to,

11.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality;

11.2 conducting service provider vetting; and

11.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

12. I also consent that the Municipality share my personal information with the South African Revenue Service, Companies

and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black Economic

Empowerment Commission, Competition Commission, South African Police Service, Banks, External Auditors, Suppliers

Vetting Agencies, relevant governance structures, relevant government institutions and legal entities which lawfully require

such information for legal obligations.

13. I understand that in terms of the Protection of Personal Information Act (POPIA) and other laws of the country, there are

instances where my express consent is not necessary to permit the processing of personal information, which be related

to investigations, litigation, compliance with legislative requirements or when personal information is publicly available.

14. I will not hold the Municipality responsible for any improper or unauthorised use of personal information that is beyond its

reasonable control.

15. I confirm that I have read the notice and understand the contents.

16. I, the undersigned certify that the information furnished on this declaration form is correct.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.

17. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related

to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible

imposition of administrative penalties in terms of section 59 of the Competition Act No and or be reported to the

National Prosecuting Authority (NPA) for criminal investigation and or be restricted from conducting business with the public

sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

__________________________ ___________________________________

Signature Date

_________________________ __________________________________

Position Name of Bidder

General conditions of contract

The General Conditions of Contract are not included in this document and be downloaded from the following website –

http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions.

a) MBD 1 : Invitation to tender

b) MBD 4 : Declaration of interest

c) MBD 6.1 : Preference points on terms of Preferential Procurement Regulation

d) MBD 8 : Declaration of bidder’s past supply chain management practices

e) MBD 9 : Certificate of Independent Bid Determination

3.1 I declare that I undertake to inform Elias Motsoaledi Local Municipality of any changes in my personal information.

3.2 I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process my

personal information for its business purposes, which include, but is not limited to,

3.2.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality;

3.2.2 conducting service provider vetting; and

3.2.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

3.3 I also consent that the Municipality share my personal information with the South African Revenue Service, Companies

and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black Economic

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state , in addition to any other remedy it have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name : ................................................................

Date : ..................................................................

Address : ..................................................................

: ..................................................................

: ..................................................................

: ..................................................................

Mbd 8

reasonable steps are taken to prevent any form of bid rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted

with the bid:

and Intellectual Property Commission, Department of Trade and Industry, Provincial Treasury, Black Economic

Replacement of Bolts, nuts and washers 1

Replacement of Loadcell boots 6

Repair of print weighbridge indicator 1

Replacement of Surge arrestor set 1

Complete pc, software and Laser printer 1

Replacement of Solar 365 loadcell 2

Replacement of 3KVA online unintererruptible power supply 1

Cleaning with Waste acceptance procedure 1

Bolts, nuts and washers No 1 R

Loadcell boots No 6 R

PWID - Exit print weighbridge Sum 1 R

indicator C/D Indicator

CLEAN - Cleaning with Sum 1 R

(Max)

COMPANY EXPERIENCE 10 points per letter. (Maximum points =50 points) 50

(Attachment of certified copies of appointment

letters (Operations and maintenance of landfill

sites) and corresponding reference letters signed

and stamped (not older than 6 Months).

PROJECT MANAGEMENT TEAM Attach Project Management Team (Organogram) with 30

(Attach Curriculum Vitae and certified copies of the following relevant names to the project:

qualification and ID)

• Project Manager (National Diploma or N6

Certificate in Civil Engineering or Higher with 3

years or more experience) = 15 Points

• Foreman (National Diploma or N6 Certificate

in Civil Engineering or Higher, with 2 years or

more experience) = 10 Points

• Safety Officer (certificate in safety

management with 2 years or more experience) =

OCCUPATIONAL HEALTH & SAFETY Attach signed SHE policy (Safety, Health and 20

Environment)

Minimum qualifying score (70%) 70 points 100

NB: Please note that prospective service providers that did not achieve at least 70 points will not be considered for further

evaluation.

5.1 I declare that all the personal information furnished by me on this form is true and correct, and I undertake to

inform Elias Motsoaledi Local Municipality of any changes in my personal information.

5.2 I, as a Service Provider of the Municipality hereby consent that the Municipality collect, use, distribute, process

my personal information for its business purposes, which include, but is not limited to,

5.2.1 internal administrative processes pertaining to services rendered or goods provided to the Municipality.

5.2.2 conducting service provider vetting; and

5.2.3 rendering services or providing goods to Elias Motsoaledi Local Municipality.

5.3 I also consent that the Municipality share my personal information with the South African Revenue Service,

entities which lawfully require such information for legal obligations.

5.4 I understand that in terms of the Protection of Personal Information Act (POPIA) and other laws of the country,

there are instances where my express consent is not necessary to permit the processing of personal information,

which be related to investigations, litigation, compliance with legislative requirements or when personal

information is publicly available.

5.5 I will not hold the Municipality responsible for any improper or unauthorised use of personal information that is

beyond its reasonable control.

5.6 I confirm that I have read the notice and understand the contents.

5.7 I, the undersigned certify that the information furnished on this declaration form is correct.

Manager: waste and environmental

The closing time for receipt of tenders is 19 JUNE 2026 at 11H00. Telegraphic, telephonic, telex, facsimile, e-mail, unmarked and

late tenders will under no circumstances be considered and accepted. The tender box will be emptied just after closing time on

the closing date. Hereafter all bids will be open in public.

Any technical enquiries relating to the tender document be directed to Community Services: Manager Waste and

Environmental Services (Ms. M Mokhulwane) at [email protected] or 013 262 3056 for technical assistance.

Fully completed tender documents, clearly marked ”REPAIR AND CALIBRATION OF GROBLERSDAL LANDFILL SITE

WEIGHBRIDGE ” with “NAME of TENDERER” must be placed in a sealed envelope and placed in the tender box No: 03 on

the 2nd Grobler Avenue, Elias Motsoaledi Local Municipality, Main Offices, Groblersdal, by no later than 19 JUNE 2026 at

11H00. The envelope must be endorsed with number, title and closing date as indicated above.

Bidders will be evaluated on functionality whereby 70 points (70%) has to be attained before financial proposals can be looked at.

1) Fully Completed and Signed MBD Forms with a black ink (1;4; 6.1; 8 & 9)

2) Valid copy CK / Company registration certificate

3) Attach CSD registration report (Detailed). (NB: Not Summary).

4) Any alteration on the tender document must be signed (NB: Not Initialed).

5) Every page on the tender documents must be signed (NB: Not Initialed).

6) Valid CIPC Abridged Certificate for Annual returns (Figures / Amount page) (NB applicable to entities that are in business

for more than 12 months and must be paid within 30 days after the anniversary of the company’s incorporation

date)

7) Company Profile (Detailing; Name of Client; Service Provided; Award Amount; Contact Person and Contact

Number).

8) Original Certified copies of ID’s of the Director(s) (Certification not older than 6 months before the closing date).

9) Letter of good standing (Compensation for Occupational Injuries and Disease Act (COIDA) from Department of

of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any

individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or

experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder

10) Proof of Municipal rates and taxes or services charges:

• Of the company and all of its directors not in arrears for more than 90 days or
• Confirmation from the municipality if municipal rates and taxes are not levied (for the company and all its director(s))

as per the address on the CIPC registration certificate or

• If leasing, a signed lease agreement by the lessor and the lessee and Municipal rates in the name of the lessor for

both company and directors.

11) In case of a Joint Venture, Association or Consortium a formal contract agreement must be signed by both parties and be

attached and the following must be adhered to:

a. All of the above requirements must be for the both entities.

Nb: failure to meet any of the above requirements will lead to immediate disqualification

6. Functionality:

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges Yes No

to the municipality / municipal entity, or to any other municipality / municipal entity, that is in

arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any other Yes No

organ of state terminated during the past five years on account of failure to perform on or

comply with the contract?

4.5.1 If so, furnish particulars: