This Tender Has Expired

Closing date: 30 January 2026 at 11:00 (as stated). No other dates (briefings, site visits, clarification deadlines) are mentioned in the extracted text.

• Submit the completed tender forms, questionnaires and all required annexes in original ink (no correction fluid, tape or pencil).
• All pages must be signed/initialed; missing signatures invalidate the bid.
• Photocopies of original pages may be used but must be fully completed and signed.
• Provide additional information on separate sheets only if clearly referenced to the relevant item/page.
• Submit the bid in person or by the method specified in the tender (fax/email not accepted unless expressly stated).
• Ensure all mandatory returnable documents (e.g., B‑BBEE certificates/affidavits, tax compliance status, CSD registration number, guarantees) are attached; failure to do so will disqualify the bid.

• Scoring follows the Preferential Procurement Policy Framework Act (PPPFA) and 2022 regulations.
• 80/20 preference point system applies (tender value ≤ R50 million).
• Points: up to 80 for price (lowest acceptable, market‑related bid) and up to 20 for specific goals (B‑BBEE status).
• Price points calculated as Ps = 80 × (1 – (Pt‑Pmin)/Pmin).
• Specific‑goal points allocated according to B‑BBEE level (e.g., level 1 = 20 points, level 2 = 18 points, etc.).
• Preference points are rounded to 2 decimal places.
• In case of equal total points, the bidder with the higher specific‑goal score wins; if still tied, a draw of lots is used.
• Unconditional discounts may be considered at the Commission’s discretion.

Scope: Provide facilities management services to support the Electoral Commission’s constitutional duties (election management, voter‑roll maintenance, research, voter education, etc.) across ~270 municipal offices, 9 provincial offices and 10 warehouses.

Deliverables: Service Level Agreement (SLA) covering all required goods, services, tools/equipment (unless otherwise stipulated) and compliance with the Commission’s specifications.

Standards: All prices must be all‑inclusive of VAT (where applicable); services must be market‑related; tools/equipment to be supplied by the contractor unless stated otherwise.

Capacity: Contractor must demonstrate ability to meet the national footprint and service levels; subcontracting >25 % of contract value is prohibited unless sub‑contractors meet equal or higher B‑BBEE status.

• Prices must be firm (unless non‑firm pricing is expressly allowed) and inclusive of VAT.
• All pricing schedules must be fully completed; N/A must be indicated where a schedule does not apply.
• No price adjustments accepted unless triggered by statutory changes to duties/taxes.
• Payment terms: Invoice payable within 30 days of receipt of a valid tax invoice (VAT inclusive where applicable).
• Correct banking details must be maintained on the Central Supplier Database (CSD).
• No bonds or guarantees are explicitly mentioned in the extracted text.

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory; non‑registration invalidates the bid.
• Tax compliance status must be current on the CSD; non‑compliant bidders will be disqualified.
• B‑BBEE: Minimum level 0 (no minimum); however, points are awarded based on B‑BBEE status (see evaluation criteria).
• Required B‑BBEE documentation: status level certificate or sworn affidavit (EME, QSE or other) as applicable.
• CIDB, CIPC registration and professional licences are not explicitly required in the extracted text.
• Compliance with the Employment Equity Act (EEA) and submission of the relevant certificate or declaration is required.