Panel appointment: professional scaffolding services for necsa projects (3-Year contract)

Closing date: 05 August 2026 at 11:00 AM. Bids must be valid for a specified number of days from the closing date (to be completed by the bidder in SBD 3.3).

Bidding procedure enquiries: Mr Buyani Nsibande. Telephone: 012 305 6072. Email: [email protected]. Submission address: Bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba.

Submit bids by the closing date and time (05 August 2026, 11:00 AM) to the bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba. Bids must be on official forms provided—do not re-type. Late bids will not be accepted. Required returnable documents include: signed bid form, pricing schedule (SBD 3.3), bidder’s disclosure (SBD 6.1), preference points claim form (SBD 6.1), and contract form (SBD 7.1). Failure to comply with any required particulars may render the bid invalid. Successful bidders must sign a written contract (SBD 7.1).

Scope: Appointment of a panel of suppliers for the provision of Scaffolding Services to Necsa Projects for a period of 3 years. Bidders must ensure full compliance with all technical and safety requirements as stipulated in the main bid document. Failure to provide or comply with any required particulars may render the bid invalid.

Pricing must be submitted on the official SBD 3.3 pricing schedule. Offers must remain valid for a specified number of days from the closing date. Payment terms: 30 days after receipt of an invoice accompanied by a delivery note. Prices must include all applicable taxes and cover all obligations. Mistakes in pricing or calculations are the bidder’s risk.

Mandatory compliance: Tax Compliance Status (TCS) PIN from SARS or Central Supplier Database (CSD) number must be submitted. Bidders must submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. No bids will be considered from persons in the service of the state, or companies/directors/members who are state employees. Bidders must declare any conflicts of interest, relationships with state employees, or interests in related enterprises. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. Certificate of Independent Bid Determination required. Foreign suppliers must complete the foreign supplier questionnaire if applicable.

All notices and communications must be sent to the addresses specified in the Service Level Agreement (SLA). Notices are deemed received: immediately if delivered physically; 7 days after posting if sent by registered mail; on the day of transmission if sent by fax or email. Either party may change their address with 14 days' written notice, provided the new address is within South Africa.

The scope involves the provision of scaffolding services for NECSA projects over a 3-year period. Services must be completed according to the Project Plan and Schedule of Deliverables (Annexure B of the SLA), which outlines activities, deliverables, and timelines. Any variations to the scope or schedule must be agreed upon in writing by both parties. Interim and final reports must be submitted as deliverables at stages specified in the SLA.

The Project Plan and Schedule of Deliverables (Annexure B of the SLA) must outline how and when services will be achieved, including activities, deliverables, and milestones. Proposals (Annexure A) must detail the Service Provider’s proposed course of action, solutions, and required resources. Variations to the plan or scope require written agreement between parties.

9.2. Acceptance of Reports/Deliverables: 9.2.1. NECSA shall have a period of seven (7) days (the "Evaluation Period") after furnishing of the Reports/Deliverables, or any part thereof provided in stages in accordance with the agreed to Schedule, to verify that such

Fees are detailed in the Pricing Schedule (Annexure E of the SLA). Payments are made after full performance and acceptance of services. Monthly invoices and statements must be submitted by the last day of the month, with payments processed within 30 days. A 10% retention fee may apply, payable within 3 months of final acceptance. Additional expenses (e.g., travel) must be invoiced separately.

Fees are outlined in the Pricing Schedule (Annexure E of the SLA) and are payable only after full performance and acceptance of services. The Service Provider must submit a monthly statement, original invoice, and supporting documents by the last day of each month. Payments are made via electronic bank transfer within 30 days of receipt of correct documentation. NECSA may withhold a 10% retention fee, payable within 3 months of receipt of all goods/services and issuance of a certificate of acceptance. Travel, accommodation, and disbursement expenses not included in the Fees must be invoiced separately. Penalties for late delivery are calculated per the Penalty Formula (Annexure D of the SLA).

Bidders must have tax matters in order and submit an original tax clearance certificate issued by SARS. Local Service Providers are responsible for all taxes, duties, and license fees until delivery. Foreign Service Providers are responsible for all taxes, stamp duties, and levies imposed outside South Africa. Subcontracting must prioritize Black Empowerment Companies, and NECSA must be notified in writing of all subcontracts. Service Providers must ensure all personnel handling NECSA information are aware of Section 51 of the Nuclear Energy Act, 1999, and have signed confidentiality agreements.

Subcontracting must prioritize Black Empowerment Companies. Service Providers must notify NECSA in writing of all subcontracts awarded.

Service Level Agreements (SLAs) address specific conditions for services, amplifying or amending the standard Terms and Conditions. In case of conflict, the SLA supersedes the standard terms. SLAs include annexures such as the Project Plan (B), Order (C), Pricing Schedule (E), and Penalty Formula (D).

NECSA evaluates Reports/Deliverables within 7 days (Evaluation Period). Non-conformities must be corrected by the Service Provider at its own expense, followed by a 7-day Verification Period. Failure to notify of acceptance or non-conformities within these periods results in automatic acceptance of the deliverables.

Closing date: 05 August 2026 at 11:00. Bid validity period: 90 days from closing date.

Enquiries: Mr Buyani Nsibande. Email: [email protected]. Tel: +27 (0) 12 305 6072. Submission address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba, Brits Magisterial District, Madibeng Municipality, North West, 0240.

Submit bids in two sealed envelopes: Envelope One (Technical Proposal) and Envelope Two (Pricing Proposal). Include all required returnable documents in Envelope Two. No pricing information in Envelope One. Physical size of bid response must not exceed 400mm x 100mm x 150mm. Submit two hard copies (one original, one copy) and one electronic copy (disk/memory stick). International suppliers may email bids to [email protected]. Deposit physical bids in the tender box at Necsa Gate 3, R104 Elias Motsoaledi Street, Pelindaba, Brits. Late submissions will not be considered. All documents must be signed in black ink, with initials on every page. Cover letter on company letterhead required. Clarity-seeking questions must be submitted at least three working days before closing date. Failure to submit all required documents may result in disqualification.

Bidders must score a minimum of 80 points in the functional evaluation to qualify for the panel. Evaluation is based on: Expertise (45 points: submit 2 qualifying CVs for each required role, e.g., Scaffolding Supervisor, Foreman, Inspector, Erector, General Assistant, SHE Officer, SHE Site Representative, Clerk/Administrator), Experience (25 points: proof of scaffolding services in nuclear/power/heavy industries; 10 points for 2-5 years, 25 points for >5 years), Availability and Customer Service (15 points: 10 points for 1 reference letter, 15 points for 2 reference letters from clients in the past 24 months), Validity of Scaffolding Services (15 points: 10 points for 1 approved scaffolding plan, 15 points for 2 approved plans signed by clients in the past 2 years). Price evaluation uses the 80/20 preference point system for tenders between R30,000 and R50 million. Price points (80) are calculated using the formula: Ps = 80

• (Pmin / Pt). Preference points (20) are awarded based on B-BBEE ownership: 20 points for 100% black ownership, 15 for >51% but <100%, 10 for >40% but ≤51%, 5 for >0% but ≤40%, 0 for 0%. Total points (price + preference) are rounded to two decimal places. Highest-scoring bidder wins, but Necsa may reject non-market-related prices and negotiate or cancel the tender.

Provide professional scaffolding services for Necsa projects, including high-security sites like Koeberg Nuclear Power Station. Scope includes: scaffolding planning and execution, erecting/dismantling/maintaining/altering scaffolds, safety management in scaffolding operations, provision and certification of scaffolding equipment, and other related services. Bidders must identify and include any essential omissions in the scope in their pricing. Work must comply with Necsa standards, operating licence conditions, applicable regulations, and client requirements. Hourly labour rates must include all charges (bonuses, overtime, allowances, transport, subsistence, insurance, tools, equipment, etc.). Projects may involve back-to-back contracts with performance guarantees and late delivery penalties. Suppliers must collaborate closely with Necsa personnel.

Pricing must be submitted in the SBD 3.1 Pricing Schedule – Firm Prices. Hourly rates must include all associated costs (e.g., bonuses, overtime, allowances, transport, equipment). No handwritten pricing accepted. Payment terms and guarantees will be negotiated upon contract award. Suppliers may be required to provide a solvency statement signed by a qualified authority confirming financial soundness and ability to mobilise resources.

Mandatory compliance documents: Valid COIDA Letter of Good Standing, CIDB Grading 3SL or higher for construction work, Tax Clearance Certificate and PIN from SARS, Valid B-BBEE Certificate, SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7.1 (Contract Form), Necsa Safety, Health and Environmental Requirements for Contractors (signed pro forma), Necsa Alcohol and Drug Control Policy (signed pro forma), Necsa Confidentiality Agreement (signed pro forma), Necsa Terms and Conditions of Contract (signed pro forma), POPIA Data Processing Agreement (FIN-SCM-AGR-0002, signed). Consortium/JV agreements must be submitted if applicable. Pre-employment screening (including security screening) required for staff involved in installation, commissioning, and training. Non-compliance with pre-qualification criteria results in automatic disqualification.