Hearing conservation programme: consultancy services for custom-made hearing protection (3-Year contract)

• Foskor is a major producer of phosphate rock and phosphoric acid, mining in Phalaborwa (Limpopo) and processing in Richards Bay.
• Seeks a partner for Hearing Conservation Programme implementation consultancy services for custom-made hearing protection for three years.
• Objectives: Reduce acquisition cost, improve service benefits, achieve appropriate availability, receive proactive improvements, strengthen competitive advantage via technology, rely on service provider personnel, streamline acquisition processes.
• Service provider must share Foskor’s mission and business objectives.
• Green economy: Submit environmental policy details.

• Closing date and time: 12H00 on Tuesday 14 July 2026.
• Clarification deadline: Submit RFP Clarification Request Form by 12:00 pm on 03 July 2026.
• No briefing session indicated.
• Bid validity period: 180 Business Days from closing date.

• Bid submission and general enquiries: Contact Matlapaneng Thobejane. Telephone: 015 789 2466. Email: [email protected].
• Physical submission address: Foskor Phalaborwa Head Office, 27 Selati Street, Moshate Office Building, Phalaborwa, 1389.
• Email submission address: [email protected].
• After closing date, contact AC Secretariat Edith Popela at telephone 015 789 2400, email [email protected].

• Submit both hard copy and soft copy (USB flash drive). The USB must contain an exact duplicate of the hard copy submission. If they differ, the hard copy will supersede.
• Submission methods: Deposit in the bid box at Foskor Phalaborwa Head Office, 27 Selati Street, Moshate Office Building, Phalaborwa, 1389. Or email to [email protected] (subject line: FOSPHB-RFP-11-26/27- HEARING CONSERVATION PROGRAMME – IMPLEMENTATION CONSULTANCY SERVICES – CUSTOM MADE HEARING PROTECTION). Emails must be in PDF format and not exceed 5MB. Multiple emails allowed if clearly marked.
• Do not send submissions directly to buyers or other Foskor personnel.
• Closing: 12H00 on Tuesday 14 July 2026. Late bids will not be considered.
• Mandatory Returnable Documents (failure to submit results in disqualification): ANNEXURE “A” Pricing and Delivery Schedule.
• Returnable Documents Used for Scoring (failure results in zero score for that criterion): Valid B-BBEE/sworn certificate, Valid Tax clearance certificate/Tax Pin, Valid COIDA certificate, Beneficial ownership certificate issued by CIPC.
• Essential Returnable Documents (failure may lead to disqualification after a follow-up opportunity): Joint Venture agreement or written confirmation, Latest Financial Statements signed by Accounting Officer or latest Audited Financial Statements plus 2 previous years, Sections 1, 5, 6, 7, 9, 12, CSD Registration report.
• All returnable sections must be signed, stamped, and dated on each page.
• Bid validity period: 180 Business Days from closing date.
• The successful bidder must keep all returnable documents (e.g., B-BBEE certificate) valid for the contract duration.

Respondents must be registered on National Treasury's Central Supplier Database (CSD). Tax compliance status must be in order. Must pass Administrative Responsiveness test (on-time submission, completed returnable documents, duly signed). Must pass Substantive Responsiveness test (compliance with qualification criteria, priced offer per specification, proof of CSD registration, beneficial ownership certificate, audited financial statements). Must meet minimum technical/functionality threshold. Foreign suppliers without local registered entity need not register on CSD. Companies with directors who are persons in the service of the state are disqualified.

• Scope: Refer to Annexure “A” - SCOPE OF WORK (not provided in extracted text).
• Service provider must be fully responsible for acts/omissions of its personnel.
• Must comply with all requirements stated in the RFP.
• Foskor seeks a partner to provide solutions nationally and improve current processes.
• Mutual goals: reduced cost, improved service, availability, proactive improvements, competitive advantage via technology, reliable personnel, streamlined acquisition.
• Green economy/carbon footprint: Submit details of entity’s environmental policies (waste disposal, recycling, energy conservation).

• Comply with all applicable laws and regulations.
• Comply with Employment Equity Act, including Section 53.
• Register on National Treasury’s Central Supplier Database (CSD) prior to bid submission. Foreign suppliers without a local entity are exempt.
• Tax compliance: Must be tax compliant when submitting and for the entire contract term. Provide Tax Compliance Status PIN or certificate. For consortia/JVs, each party must comply.
• No bids accepted from persons in the service of the state, companies with directors in service of the state, or close corporations with members in service of the state.
• Adhere to Foskor’s Supplier Integrity Pact and Non-Disclosure Agreement.
• Security clearance may be required for successful bidder and subcontractors to CONFIDENTIAL/SECRET/TOP SECRET level.
• B-BBEE: Submit valid B-BBEE/sworn certificate for scoring.

• Evaluation methodology includes administrative responsiveness, substantive responsiveness, minimum technical threshold (70 points), and final weighted scoring (Price 80 points, B-BBEE 20 points).
• Post-tender negotiations may occur if price not market-related.
• Evaluation may be conducted in parallel stages.