Supply and delivery of sabs-approved building materials for flood and fire emergency response in george municipality (3-Year contract)

Supply and delivery of building materials for flood and fire emergencies, as and when required, for a period of three (3) years from the date of appointment.

Scoring: 80 points for price, 20 points for B-BBEE status and Specific Goals. Governed by the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, George Municipality’s Supply Chain Management Policy, and Preferential Procurement Policy.

Supply and delivery of building materials for flood and fire emergencies, as and when required, for a period of three (3) years from the date of appointment.

Submit tenders in a sealed envelope, clearly marked with 'Tender No. GMT049/25-26'. Tender documents are available at the Supply Chain Management Unit for a non-refundable deposit of R297.85 or free on www.george.gov.za.

Tenders will be opened on the same day in the Committee Room at 12:05. Late or unmarked tenders will not be considered. No posted, faxed, or emailed tenders will be accepted. The Municipality reserves the right to withdraw, readvertise, reject any tender, or accept part of it. The lowest tender is not guaranteed acceptance. An alternative tenderer may be appointed.

Submit tenders in a sealed envelope, clearly marked with 'Tender No. GMT049/25-26'. Tender documents are available at the Supply Chain Management Unit for a non-refundable deposit of R297.85 or free on www.george.gov.za.

Scoring: 80 points for price, 20 points for B-BBEE status and Specific Goals. Governed by the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, George Municipality’s Supply Chain Management Policy, and Preferential Procurement Policy.

Tenders will be opened on the same day in the Committee Room at 12:05. Late or unmarked tenders will not be considered. No posted, faxed, or emailed tenders will be accepted. The Municipality reserves the right to withdraw, readvertise, reject any tender, or accept part of it. The lowest tender is not guaranteed acceptance. An alternative tenderer may be appointed.

A valid TCS PIN for tax compliance must be submitted with the tender document. Successful bidders must register on the Central Supplier Database (CSD).

The contract is for the supply and delivery of SABS-approved building materials for emergency housing structures on an as-and-when-required basis for George Municipality. The contract period is 3 years from the date of appointment, dependent on funding availability.

Evaluation is based on the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022. Scoring: 80 points for price (total for all 3 years, all taxes included) and 20 points for B-BBEE status and Specific Goals. Bids must comply with all tender specifications to be considered. Non-compliance with pricing schedule completion will result in disqualification. Criteria include: Relevant specifications, value for money, capacity to execute the contract, and PPPFA Regulations 2022.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

Warehouse requirements: Must store all required materials, maintain minimum stock levels (including 20 5x4 emergency kits), and be accessible for inspection. Failure to comply will result in performance penalties. All materials supplied must be SABS-approved.

Bidders must complete the Past Experience schedule with details of similar works/services satisfactorily completed in the past. This must include: description of work, contract value, employer name, duration, and completion date. The schedule is compulsory. Proof of at least 10 years’ experience in the supply and delivery of building materials is required. Reference letters must be contactable and not older than 10 years. Non-compliance will result in the bid being non-responsive.

Pricing must be provided for all sections (4x5m Temporary Structure, Single Items, 3x4 Emergency Structure, Gunplas, Floor) for Years 1, 2, and 3. Each line item and column must be completed; blank entries will result in disqualification. Prices must include 15% VAT and all costs (delivery, offloading labour). Year 1 prices are fixed for 12 months. Total rates for all 3 years (all taxes included) will be used for evaluation. Equivalent materials are acceptable where specified. Failure to complete all rates will disqualify the tender.

The contract is for the supply and delivery of SABS-approved building materials for emergency housing structures on an as-and-when-required basis for George Municipality. The contract period is 3 years from the date of appointment, dependent on funding availability.

Enquiries: ms. Simnikiwe mbekushe issued by: york street municipality of george george p o box 19 (044) 802 2019 george 6530

For more information, contact Ms. Simnikiwe Mbekushe at (044) 802 2019 by email: [email protected].

Preference points claimed for B-BBEE status level and locality. Valid original B-BBEE certificates or certified copies must be submitted with the tender. Trusts, consortia, or joint ventures qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate. A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

Preference points claimed for B-BBEE status level and locality. Valid original B-BBEE certificates or certified copies must be submitted with the tender. Trusts, consortia, or joint ventures qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate. A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

Preference points claimed for B-BBEE status level and locality. Valid original B-BBEE certificates or certified copies must be submitted with the tender. Trusts, consortia, or joint ventures qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate. A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

Tender closes at 12h00 on monday, 06 july 2026

Completed tenders in a sealed envelope, clearly marked: Tender No. GMT049/25-26 must be placed in the tender box at the George Municipality on the Fifth Floor, Directorate: Financial Services, Supply Chain Management, Civic Centre, 71 York Street, George by no later than 12:00 on Monday, 06 July 2026. Tenders will be opened on the same day in the Committee Room at 12:05. Late or unmarked tenders will not be considered. No posted tenders or tenders per fax or e-mail will be accepted.

Tender documents are available at a non-refundable deposit of R297.85 each from the Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George. Tender documents are available on the George Municipality’s website: www.george.gov.za, free of charge.

Evaluation is based on the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022. Scoring: 80 points for price (total for all 3 years, all taxes included) and 20 points for B-BBEE status and Specific Goals. Bids must comply with all tender specifications to be considered. Non-compliance with pricing schedule completion will result in disqualification. Criteria include: Relevant specifications, value for money, capacity to execute the contract, and PPPFA Regulations 2022.

Evaluation is based on the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022. Scoring: 80 points for price (total for all 3 years, all taxes included) and 20 points for B-BBEE status and Specific Goals. Bids must comply with all tender specifications to be considered. Non-compliance with pricing schedule completion will result in disqualification. Criteria include: Relevant specifications, value for money, capacity to execute the contract, and PPPFA Regulations 2022.

The Municipality reserves the right to withdraw any invitation to tender, readvertise, reject any tender, or accept part of a tender. The Municipality is not bound to accept the lowest or any tender. An alternative tenderer may be appointed. No bids will be considered from persons in the service of the State, Provincial Government, or Municipality. Delivery period must not exceed 24 hours. Non-delivery penalties apply as outlined in contractual terms. Warehouse must meet specified requirements; failure to comply results in performance penalties.

A TCS PIN for bidders’ tax compliance information must be submitted with the tender document. It will be required from the successful bidder to register on the Central Supplier Database (CSD).

Nb: NO bids will be considered from persons in the service of the state, provincial government or municipality.

The contact person to arrange for the delivery of stock ordered is Mr Vuyani Bangani, contact number: 082 887 8569 or Ms Harriet Meyer, contact number: 044 802 2026.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

Contract duration: 3 years from date of appointment, dependent on funding. Key terms: Tenderer must maintain stock levels and deliver within 24 hours of order placement. Non-delivery penalties: 1st occurrence – written warning; 2nd occurrence – 5% penalty on total order value; 3rd occurrence – 10% penalty + performance review. Failure to deliver complete orders results in order cancellation and appointment of an alternative bidder. Repeated non-performance may lead to immediate contract termination and possible blacklisting. The Municipality reserves the right to procure from alternative suppliers and recover additional costs from the defaulting supplier. Joint ventures must accept joint and several liability for contract obligations. Domicilium citandi et executandi must be provided for legal notices. Offer validity: 90 days from closing date. Contract governed by South African law.

The contract is for the supply and delivery of SABS-approved building materials for emergency housing structures on an as-and-when-required basis for George Municipality. The contract period is 3 years from the date of appointment, dependent on funding availability.

Pre-qualification: Submit 3+ contactable reference letters (≤10 years old) for similar work (supply/delivery of building materials). Proof of 10+ years’ experience in the relevant field is mandatory. Non-direct suppliers must attach a written supplier agreement confirming timely delivery. Successful bidder must establish and maintain a fully operational warehouse within the George Municipal area within 30 days of award. Proof of address is required. Stock levels: All single items must be in stock at all times, including a minimum of 20 5x4 emergency kits. Failure to comply may result in contract termination.

Pre-qualification: Submit 3+ contactable reference letters (≤10 years old) for similar work (supply/delivery of building materials). Proof of 10+ years’ experience in the relevant field is mandatory. Non-direct suppliers must attach a written supplier agreement confirming timely delivery. Successful bidder must establish and maintain a fully operational warehouse within the George Municipal area within 30 days of award. Proof of address is required. Stock levels: All single items must be in stock at all times, including a minimum of 20 5x4 emergency kits. Failure to comply may result in contract termination.

Delivery: Must be made to the Municipal Storage Facility (Civil Engineering Services Building, Brick Road, Industrial Area) or on-site within 24 hours of order placement. Standard delivery window: 08:30–15:00, Monday to Friday. Deliveries outside these times require prior arrangements or are accepted only in emergencies. Offloading is the supplier’s responsibility at their own risk and cost. Stock must be available on short notice, including weekends, public holidays, and after hours. Official orders are required before delivery, except in emergencies. Delivery must be accompanied by a delivery note and tax invoice. Municipality reserves the right to request multi-site deliveries in emergencies.

Delivery: Must be made to the Municipal Storage Facility (Civil Engineering Services Building, Brick Road, Industrial Area) or on-site within 24 hours of order placement. Standard delivery window: 08:30–15:00, Monday to Friday. Deliveries outside these times require prior arrangements or are accepted only in emergencies. Offloading is the supplier’s responsibility at their own risk and cost. Stock must be available on short notice, including weekends, public holidays, and after hours. Official orders are required before delivery, except in emergencies. Delivery must be accompanied by a delivery note and tax invoice. Municipality reserves the right to request multi-site deliveries in emergencies.

The Municipality reserves the right to withdraw any invitation to tender, readvertise, reject any tender, or accept part of a tender. The Municipality is not bound to accept the lowest or any tender. An alternative tenderer may be appointed. No bids will be considered from persons in the service of the State, Provincial Government, or Municipality. Delivery period must not exceed 24 hours. Non-delivery penalties apply as outlined in contractual terms. Warehouse must meet specified requirements; failure to comply results in performance penalties.

The Municipality reserves the right to withdraw any invitation to tender, readvertise, reject any tender, or accept part of a tender. The Municipality is not bound to accept the lowest or any tender. An alternative tenderer may be appointed. No bids will be considered from persons in the service of the State, Provincial Government, or Municipality. Delivery period must not exceed 24 hours. Non-delivery penalties apply as outlined in contractual terms. Warehouse must meet specified requirements; failure to comply results in performance penalties.

The Municipality reserves the right to withdraw any invitation to tender, readvertise, reject any tender, or accept part of a tender. The Municipality is not bound to accept the lowest or any tender. An alternative tenderer may be appointed. No bids will be considered from persons in the service of the State, Provincial Government, or Municipality. Delivery period must not exceed 24 hours. Non-delivery penalties apply as outlined in contractual terms. Warehouse must meet specified requirements; failure to comply results in performance penalties.

Pricing must be provided for all sections (4x5m Temporary Structure, Single Items, 3x4 Emergency Structure, Gunplas, Floor) for Years 1, 2, and 3. Each line item and column must be completed; blank entries will result in disqualification. Prices must include 15% VAT and all costs (delivery, offloading labour). Year 1 prices are fixed for 12 months. Total rates for all 3 years (all taxes included) will be used for evaluation. Equivalent materials are acceptable where specified. Failure to complete all rates will disqualify the tender.

Pricing must be provided for all sections (4x5m Temporary Structure, Single Items, 3x4 Emergency Structure, Gunplas, Floor) for Years 1, 2, and 3. Each line item and column must be completed; blank entries will result in disqualification. Prices must include 15% VAT and all costs (delivery, offloading labour). Year 1 prices are fixed for 12 months. Total rates for all 3 years (all taxes included) will be used for evaluation. Equivalent materials are acceptable where specified. Failure to complete all rates will disqualify the tender.

Bidders must complete the Past Experience schedule with details of similar works/services satisfactorily completed in the past. This must include: description of work, contract value, employer name, duration, and completion date. The schedule is compulsory. Proof of at least 10 years’ experience in the supply and delivery of building materials is required. Reference letters must be contactable and not older than 10 years. Non-compliance will result in the bid being non-responsive.

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is open from 07:45 until 16:30, 5 days a week. Bids must be submitted on the Official Forms (NOT TO BE RE-TYPED).

MBD1 – Tax Compliance Information, MBD4 – Declaration of Interest, MBD6.1 – Preference Points Claim form, MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices, MBD9 – Certificate of Independent Bid Determination, Certificate for Municipal Services

The Tender Offer and Acceptance, Resolution taken by the Board of Directors / Members / Partners, Resolution taken by the Board of Directors of a Consortium or Joint Venture, Joint Venture Information / Agreement, Schedule of Proposed Sub-Contractors, Details of Tenderer, Details of Tendering Entity’s Bank

Name of Bidding Company, Postal Address, Postal Code, E-mail Address, Telephone Number, Cellular Number, Facsimile Number

Name of firm / entity / enterprise, Trading as, Postal address, Postal Code, Physical address, Contact Details of the Person Signing the Tender, Contact Details of the Senior Manager Responsible for Overseeing Contract Performance, Contact Details of Person Responsible for Accounts / Invoices

Name of bank, Branch name, Branch code, Name of Account Holder, Account number, Type of Account, Signature of Tenderer, Date