Actuarial valuation services for grap 25 long service bonus award liability

Department: Supply Chain Management. No specific name, email, phone, or address provided in the document.

Submit the completed SBD 8 (Declaration of Bidder’s Past Supply Chain Management Practices) form with your bid. Ensure all questions in the declaration are answered (Yes/No) and particulars are furnished where required. Failure to submit this form may result in disqualification.

The completed SBD 8 form must be submitted with the bid. The form includes a certification section where the bidder must sign, date, and confirm the accuracy of the information provided under penalty of contract cancellation or further action.

Bidders must declare the following to avoid disqualification:

• Whether the bidder or any of its directors are listed on the National Treasury’s Database of Restricted Suppliers (check www.treasury.gov.za).
• Whether the bidder or any of its directors are listed on the Register for Tender Defaulters (Prevention and Combating of Corrupt Activities Act, Section 29; check www.treasury.gov.za).
• Whether the bidder or any of its directors have been convicted of fraud or corruption in the past five years (including outside South Africa).
• Whether any contract between the bidder and an organ of state was terminated in the past five years due to failure to perform or comply.

If any of the above apply, full particulars must be provided.

Bidders must declare if any contract between them and an organ of state was terminated in the past five years due to failure to perform or comply. If applicable, provide full particulars.

Submit the following returnable documents as part of your bid:

• Contract Form (MBD 7.1) filled in duplicate (Part 1 by bidder, Part 2 by purchaser).
• Both forms must be signed in original for record-keeping.
• Ensure all bidding documents are correctly completed and signed.
• Bids remain binding and open for acceptance during the validity period (calculated from closing time).
• Any errors in pricing or calculations are the bidder’s responsibility.

Required returnable documents:

• Contract Form (MBD 7.1) in duplicate (Part 1 by bidder, Part 2 by purchaser).
• Both copies must be signed in original for record-keeping.

Bidder must be tax compliant at time of bidding. Bidder must not be involved in any collusive practices. Bidder must be authorized to sign the contract. Bidder must confirm all prices cover complete obligations. Contractor must accept responsibility as principal liable for contract fulfillment. All required declarations and certificates must be submitted.

Scope: Supply all goods and/or services as described in the bidding documents, in accordance with the specified requirements and technical specifications.

Payment terms:

• Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note.
• Pricing must cover all obligations, taxes, and delivery as per the bidding documents.
• Errors in pricing or calculations are the bidder’s risk.

Mandatory compliance documents:

• Proof of Tax Compliance Status.
• Pricing schedule(s).
• Technical Specification(s).
• Preference claim form for Preferential Procurement (Regulations).
• Declaration of interest.
• Declaration of bidder’s past SCM practices.
• Certificate of Independent Bid Determination.
• Special Conditions of Contract.
• General Conditions of Contract.
• Bidder must confirm correctness and validity of the bid.
• Collusive practices are prohibited.

Contractual obligations:

• Bidder must supply goods/services as per the bidding documents at quoted prices.
• Bids remain binding during the validity period (from closing time).
• Bidder accepts full responsibility for execution and fulfillment of all obligations.
• Bidder must confirm no involvement in collusive practices.
• Bidder must be duly authorized to sign the contract.
• Purchaser will issue an official order with delivery instructions.
• Payment will be made within 30 days of receiving an invoice and delivery note.
• Contract forms (MBD 7.1) must be filled in duplicate and signed in original by both parties.

Bidder must declare no participation in collusive practices with any other bidder or person regarding this or any other bid.

Preference points are awarded based on the Preferential Procurement Regulations form. Bidders must submit this form to claim applicable preferences.

Department: Supply Chain Management

NOTE: No specific contact name, email, phone, or physical address was found in the provided document content.

MANDATORY RETURNABLE: SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.

Anti-collusion requirements:

• Bidders must certify they have arrived at their bid independently without consultation, communication, agreement or arrangement with any competitor.
• No disclosure of bid terms to competitors prior to official bid opening or contract award.
• Joint venture or consortium partners may communicate without being construed as collusive bidding.

Disqualification risks:

• Bids may be disqualified if the SBD 9 Certificate is found not to be true and complete.
• Suspicious bids will be reported to the Competition Commission for investigation.
• Bidders may face administrative penalties under section 59 of the Competition Act.
• Criminal investigation by the National Prosecuting Authority (NPA) may follow.
• Restriction from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

NOTE: No specific submission address, method, or deadline details were found in the provided document content.

Mandatory returnable:

• SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.
• The certificate must include: bid number and description, name of institution, name of bidder.
• Authorized signatory must certify that: they have read and understand the certificate contents, they are authorized to sign on behalf of the bidder, each signatory has been authorized to determine terms and sign the bid.
• Definition of 'competitor' includes any individual or organization that: was requested to submit a bid, could potentially submit based on qualifications/abilities/experience, or provides same goods/services in same line of business.

No specific experience or qualification requirements were found in the provided document content.

MANDATORY: SBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.

NOTE: No specific compliance requirements (CSD registration, tax clearance, B-BBEE certification, CIDB, professional registrations, or local content requirements) were found in the provided document content.

No contractual terms were found in the provided document content.

Anti-collusion provisions:

• Section 4(1)(b)(iii) of the Competition Act prohibits agreements between firms in horizontal relationships involving collusive bidding (bid rigging).
• Collusive bidding is a per se prohibition that cannot be justified under any grounds.
• Treasury Regulation 16A9 authorizes accounting officers to disregard bids from bidders who have abused the supply chain management system or committed fraud.
• Contracts may be cancelled if the supplier committed corrupt or fraudulent acts during the bidding process or contract execution.
• Bid rigging occurs when competitors secretly conspire to raise prices or lower quality of goods/services.
• Bidders must confirm no consultation, communication, agreement or arrangement with competitors regarding: prices, geographical area, methods/factors/formulas for calculating prices, intention to submit or not submit bids, submission of non-compliant bids, or intention not to win.
• No arrangements regarding quality, quantity, specifications, conditions or delivery particulars with competitors.
• Penalties include reporting to Competition Commission, NPA investigation, and restriction from public sector for up to 10 years.

No evaluation criteria were found in the provided document content.

• Closing date: 16 July 2026 at 11:00 AM.
• Briefing session: Not applicable (N/A).
• Date published: 07 July 2026.

• Enquiries: Mr Thato Blom.
• Email: [email protected].
• Contact numbers: 018 330 7000 or 082 666 4551.

• Submit your formal written price quotation by the closing date and time.
• Submission address: Ratlou Local Municipal Offices, Setlagole Village. Use the tender box (generally open 24 hours, 7 days a week).
• Your quotation must include these returnable documents:
• Valid Tax Pin Certificate/Tax compliance status pin (CSD will verify).
• Proof of business registration on Central Supplier Database (CSD).
• Original or certified copy of BBBEE Certificate (non-submission will not disqualify).
• Recent statement proving payment of municipal services (rates, taxes, water) for the company and all directors.
• Recognisable proof of company address from local municipality, tribal office, or signed lease agreement.
• Proof of residence for all directors as per company CSD, from local municipality, tribal authority, or signed lease.
• Proof of company membership/registration with a professional body (e.g., Actuarial Society of South Africa).
• Certified copies must not be older than three months from the advertisement date. No copies of certified copies accepted.
• Quotation must include completed MBD forms 1, 4, 6.1 (attached), 7.2, 8, and 9. Obtain these from Office #45 at Municipal Offices or the municipal website.
• Prices quoted must be valid for 60 days from your offer date and inclusive of VAT (if registered).
• The quoted price must be between R30,000 and R300,000 (including VAT).

• Tender box at Ratlou Local Municipal Offices is generally open 24 hours, 7 days a week.

Required documents: Valid Tax Pin Certificate/Tax compliance status, CSD registration proof, BBBEE Certificate (not disqualifying if not submitted), municipal services payment proof for company and directors, company address proof, director residence proof, and professional body membership (ASSA or relevant). Bidders scoring below 70% on functionality will be disqualified. No copies of certified copies accepted; certified documents must be within 3 months of advertisement date.

• The municipality requires a service provider specialised in GRAP 25 reporting.
• Scope: Compile an actuarial valuation report on the present value of long service bonus awards liability as at 30 June 2026.
• Deliverable: A report disclosing results in the Statement of Generally Recognised Accounting Practice 25 (GRAP 25) format, compliant with Accounting Standards Board (ASB) requirements.
• The report must include training on how to disclose the figures on Annual Financial Statements.
• A previous actuarial valuation was compiled as at 30 June 2026.
• The quoted price is fixed and cannot be increased after submission.

• Provide confirmation letters of similar work conducted on previous client letterhead.
• Score based on number of letters: 4+ (40 points), 3 (30), 2 (20), 1 (10), 0 (0).
• Key personnel (director/actuarial consultant/senior actuary) must have:
• Diploma/Bachelor’s degree (BSc/B Tech) in Actuarial Science/Mathematics/Statistics or related field.
• Registration with Actuarial Society of South Africa (ASSA) preferred.
• Relevant experience: 3+ years (45 points), 5+ years (35), 3-5 years (25), 1-3 years (15 or 10).
• Attach CV and certificates.
• Locality points: Within Ratlou (5), within Ngaka Modiri Molema district (3), outside (0).

• Submit a price schedule with these line items:

1. GRAP 25 actuarial valuation of long service bonus award liability - 2024/25.

2. Training on how figures are disclosed on Annual Financial Statements.

• Include subtotal, VAT at 15%, and total amount in Rand.

• Provide a detailed price schedule with the following line items:

1. GRAP 25 actuarial valuation of long service bonus award liability for 2024/25.

2. Training on how figures are disclosed on Annual Financial Statements.

• Include subtotal, VAT at 15%, and total amount.
• Prices must be quoted in South African Rand (R).

• Mandatory documents:
• Valid Tax Pin Certificate/Tax compliance status pin (CSD verification).
• Proof of business registration on Central Supplier Database (CSD).
• Original or certified copy of BBBEE Certificate (non-submission does not disqualify).
• Recent municipal services payment statement for company and all directors.
• Proof of company address from local municipality, tribal office, or lease agreement.
• Proof of residence for all directors as per CSD, from local municipality, tribal authority, or lease.
• Proof of membership/registration with a professional body (e.g., Actuarial Society of South Africa).
• Certified copies must be no older than three months from advertisement date.
• B-BBEE: Points allocated for Level 1 to 4 (15 points) via original/certified certificate.
• Specific goals: Points for youth-owned (50%+, 3 points) and women-owned (50%+, 2 points) businesses via CSD report.
• Failure to comply may invalidate your offer.

• B-BBEE Level 1 to 4 qualifies for 15 preference points (submit original/certified certificate).
• Additional points: 3 points for 50%+ youth-owned business, 2 points for 50%+ women-owned business (both via CSD report).

• Prices quoted must be valid for 60 days from your offer date.
• Quoted prices must be inclusive of VAT (if registered).
• The quoted price cannot be increased after submission.
• The municipality reserves the right to verify any claims and take action for fraudulent claims, including disqualification, contract cancellation, cost recovery, restriction from future tenders (up to 10 years), and criminal prosecution.

• Prices quoted must be valid for 60 days.
• Prices must include VAT (if registered).
• Submit with MBD forms 1, 4, 6.1, 7.2, 8, 9 from Office #45 or municipal website.
• Quoted price must be between R30,000 and R300,000 (including VAT).

• Enquiries: Mr Thato Blom.
• Email: [email protected].
• Phone: 018 330 7000 or 082 666 4551.