Who should be contacted for queries about this tender?

For enquiries, contact Supply Chain Management via email: suppliers.enquiries@bma.gov.za. Technical enquiries may be directed to Jimmy Sibiya at Jimmy.Sibiya@bma.gov.za. Submission address: FACSIMILE (as per document).

BMA Gauteng Request for Quotation: Electrical Services

Appointment of an electricity technician to provide wall plugs and inner ceiling drop-down round power and data poles plugs

Submit the following returnable documents: VAT registration certificate, Supplier Compliance (CSD) registration, Tax Compliance Status (TCS) PIN or certificate. Bids must be submitted on official forms (SBD 1, SBD 3, SBD 4, SBD 6.1) without re-typing. Use sealed envelopes with bid number, reference, and closing date clearly marked. Late, faxed, or emailed bids will not be accepted. No proof of posting will be considered as proof of delivery. Bids must be lodged at the specified address by 12 June 2026 at 11:00 AM. Attendance at the compulsory site briefing on 09 June 2026 at 11:00 AM is mandatory for all prospective bidders.

Evaluation follows a two-stage process: (1) Administrative Compliance: Mandatory submission of SBD 1 (Invitation to Quote/Bid), SBD 3 (Pricing Schedule), SBD 4 (Bidders Disclosure), and SBD 6.1 (Preference Points Claim Form). Failure to submit any of these will disqualify the bid. (2) Price and Specific Goals Evaluation: Uses the 80/20 preference point system. 80 points are allocated for price, and 20 points for specific goals (B-BBEE). Bidders must complete the SBD 6.1 form to claim preference points. Disputes over quality standards will be referred to an agreed arbitration provider.

Scope: Supply, delivery, and installation of additional wall plugs, inner ceiling drop-down round power and data poles, and track-and-trace electricity cabling to/from dedicated power supply and DB boxes for BMA’s National Targeting Centre (NTC) and Operational Command Centre (OCC). Location: 67 Koranna Avenue, Dorinkloof, Centurion, Gauteng. Deliverables: (1) Supply and installation of 5 ceiling drop-down round power/data poles (with multiplug options), (2) Supply and installation of 14 additional wall plugs, (3) Supply and installation of 5 inner ceiling multi-plugs, (4) Track and trace electricity cabling from onsite switches/DB boxes, (5) Commissioning and reticulation of all electrical works, (6) Issue Certificate of Compliance (COC) after completion. Additional requirements: Provide a comprehensive project plan before commencement; testing and commissioning of all electrical installations before handover; 12-month warranty on all work; compliance with national building regulations, Electricity Act, Electricity Regulation Act, and OHS standards; use of high-quality materials. Proof of expertise (e.g., Electrical Engineering qualifications, CET, OSHA certifications) is required.

• Must be a qualified electricity technician • supply and install wall plugs and ceiling power/data poles • submit quotation by 2026/06/12

Appointment of an electricity technician to provide wall plugs and inner ceiling drop-down round power and data poles plugs

• Must be a qualified electricity technician • supply and install wall plugs and ceiling power/data poles • submit quotation by 2026/06/12

Pricing must be firm (no price adjustments) and inclusive of VAT at 15%. Submit pricing via SBD 3 (Pricing Schedule). Payment terms: Fixed price in ZAR, payment within 30 days of approved invoice receipt. Payment is tied to key deliverables and quality standards. All costs (delivery, taxes, duties) must be included in the bid price. Non-compliance with pricing or financial submission requirements may result in disqualification.

Mandatory compliance documents: (1) Valid VAT registration certificate, (2) Tax Compliance Status (TCS) PIN or certificate (apply via SARS e-filing at www.sars.gov.za), (3) Central Supplier Database (CSD) registration number (if no TCS PIN), (4) B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Foreign suppliers must confirm residency, branch, or permanent establishment in RSA; if none, TCS PIN is not required. Bidders must not be in the service of the State or have directors/members in State service. No fronting practices allowed. All bids must comply with Preferential Procurement Policy Framework Act, 2000, and Regulations, 2022.

Closing date: 12 June 2026 at 11:00 AM. Compulsory site briefing: 09 June 2026 at 11:00 AM (venue to be confirmed).

For enquiries, contact Supply Chain Management via email: [email protected]. Technical enquiries may be directed to Jimmy Sibiya at [email protected]. Submission address: FACSIMILE (as per document).

The scope of the assignment is to supply, delivery and installation by qualified and accredited service providers to install

additional plugs and render track and trace of electricity cabling to and from dedicated power supply and DB Boxes for the BMA

National Targeting Centre (NTC) and Operational Command Centre (OCC) including the warranty of 12 months after installation.

The Border Management Authority (BMA) of South Africa is a Schedule 3A public entity that was established in terms of the

Border Management Authority Act, No. . The Authority plays a critical role in strengthening the country’s border

management system by ensuring the seamless facilitation of legitimate trade and travel, while simultaneously safeguarding

national security, sovereignty, and the integrity of South Africa’s borders.

The BMA is entrusted with unifying fragmented border management functions into a single command-and-control entity,

enhancing efficiency, coordination, and responsiveness across multiple stakeholders, including the South African Police Service

(SAPS), Department of Home Affairs (DHA), South African Revenue Service (SARS), South African National Defence Force

(SANDF), and other law enforcement and regulatory bodies.

As part of BMA long-term strategic mandate, the Authority seeks to maintain and upkeep the port of entry to represent the

image of the organization while promoting the OHS compliant work environment. The current office building is leased from

TNPA and the maintenance issues inside the building fall out of the scope of the landlord responsibilities as far as facilities

management issues are concerned. Proper maintenance and sustainability of the POE will contribute to a conducive working

environment complying with the applicable OHS Regulations and environmental by-laws.

Through this Request for Proposal (RFP), the BMA invites suitably qualified, experienced, and capable contractors/ technicians

to supply and provide and installation of wall plugs, ceiling drop down round power poles for the BMA Head Office NTC/ OCC

Center.

Scope of Work/Specifications for Tender: Supply and Provision of electrical installations for NTC/ OCC Center at

Head Office.

3.1. Project Title: Supply and provision of servicing of the building maintenance and repairs for the port of entry.

4. Location:

Address: 67 Koranna Avenue, Dorinkloof, 0157
Province: Gauteng
City: Centurion

5. Description of Services Required:

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ITEM NO. Description Quantity Unit Price Total price(excl

BMA HEAD OFFICE, DORINKLOOF vat)

1 Supply, provide and installation of ceiling drop-down round

power and data poles (with provision of multiplugs options 5

preferred).

2 Supply and Installation of additional 14 wall pugs 14

3 Supply and Installation of inner ceiling multi-plugs 5

4 Track and trace electricity power cabling from onsite switches or

1 DB power boxes- connections and reticulations

5 Commissioning and reticulations of all electrical works and 1 equipment installed

6 Issue certificate of compliance after completion (COC) 1

Sub-total

VAT at 15%

Grand total (bid price in RSA currency with all

Applicable taxes included)

7. Quantity:

One (01) NTC room of 72m2 for the above listed items.

8. Deliverables:

Provision of comprehensive project plan before project commencement.
Testing and commissioning of the electrical issues and installed Projectors and other NTC/ OCC Center

electrical equipment before project hand-over.

9. Compliance and Standards:

All work must comply with relevant national building regulations standards, environmental and safety

regulations.

Compliance with provisions and regulations of Electricity Act , Electricity Regulation Act , and all other electricity and energy regulations applicable.
Use of high-quality materials and adherence to energy regulator y standards.

10. Additional Requirements:

The supplier must provide proof of expertise and experience in electricity installations and maintenance.
Warranty and after-service and maintenance support for the work completed for a period of 12 months.
Proof of Electrical Engineering (EE) works with associated degrees or diploma in electrical technology or

electrical engineering, (Certificates: Certified Electronics Technician (CET) and Occupational Safety and

Health Administration (OSHA) safety certifications or any related electrical engineering qualification.

A compulsory site briefing will be held on 09 JUNE 2026. Attendance is mandatory for all

prospective contractors to ensure full understanding of the site conditions and scope of work.

11. Project Implementation/Deliverables/ Timeline

The service provider will be expected to supply and delivery this service within a reasonable agreed contract period as per the

contract terms not exceeding a period of three (3) months from the date of contract award, unless otherwise agreed with the BMA.

The maintenance and repairs of the building must be completed within the agreed timeframe as per the contract terms.

12. Confidentiality Of Information

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All information shared during this bidding process and implementation of this project should the supplier be appointed, remains

the property of BMA, and should be kept with thehighest confidentiality and cannot be used or shared for any other purpose.

13. Payment

4.1 The supplier will be payment in South African Rands, on a fixed price(Inclusive of VAT) for the service

rendered.

4.2 Payment will be made within 30 days of receipt of the approved invoice according to anagreed payment schedule.

4.3 Payment will be against the key deliverables as set out in section 4 above, provided professional-level quality standards

have been met. Disputes as to what constitutes a reasonable standard will be referred to an agreed provider of arbitration

services.

14. Rules Of Bidding, RFP Submission Requirements and Evaluation Rulesof Bidding

The Border Management Authority reserves to itself the right to only appoint and enter into a contractual agreement with one

entity or multiple entities for the services required, which entity or entity could be an independent contractor or independent

contractors or a company or companies. The appointed entity or entities will be held fully accountable for the delivery against

the full terms of the contractual agreement with the BMA.

The Border Management Authority reserves the right to terminate this appointment or temporarilydefer the work, or any part thereof,

should it deem necessary. Should the contract between the BMA and the service provider be terminated by either party due

to reasons not attributable to the supplier, the supplier will be remunerated for the appropriate portion of work completed up

to a maximum amount of not more than the total fee quoted by the supplier for the appropriate phase of the project during

which the appointment was terminated.

No data derived from the supplier for the supply of the goods under the contract may be used for any purpose except where

authorization in writing to do so has been granted.

The costs of preparing proposals and negotiating the contract shall be borne by the bidder and such costs are not

reimbursable. The Border Management Authority is not bound to accept any of the bids submitted and reserves the right to

negotiate price(s) with the preferred bidder. The bidder may request clarification on these Terms of Reference only during

the advertised period. The Border Management Authority will not accept any late submissions.

15. The Bids Will Be Evaluated As Follows:

a. Stage 1: Administrative Compliance

Suppliers must ensure that the following documents are attached, signed, and completed:

(i) SBD 1: Invitation to quote/bid

(ii) SBD 3: Pricing Schedule

(iii) SBD 4 form: Bidders Disclosure

(iv) SBD 6.1 form: Preference Points claim form in terms of the Preferential Procurement Regulation 2022; (Note

to tenderers: the tenderer must indicate howthey claim for each preference point system).

b. Stage 2: Price and Specific goals evaluation

Preferential Procurement Evaluation Based on The 80/20 Or 90/10 Principle

The applicable formula (80/20) will be utilised to evaluate the bid, of which eighty (80) points are allocated for price as

allocated in the enclosed form SBD 6.1. that must be completed, and the remaining twenty (20/10) points are allocated

for the specific goals as indicated in the table below

Responsive bids will be adjudicated by the State on the 80/20 preference point claim in terms of the Preferential

Procurement Regulation 2022 which points are awarded to bidders on the basis of:

a) The bid price (maximum 80/90 points)

b) Specific Goals (maximum 20/10 points)

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quality standards have been met. Disputes as to what constitutes a reasonable standard will be referred

The evaluation will be evaluated as follows

(iv)SBD 6.1 form: Preference Points claim form in

indicate how they claim for each preference point

Rence points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

Preference points claim form in terms of the preferential procurement

a. Stage 1: Administrative Compliance

(iv) SBD 6.1 form: Preference Points claim form in terms of the Preferential Procurement Regulation 2022; (Note

to tenderers: the tenderer must indicate howthey claim for each preference point system).

b. Stage 2: Price and Specific goals evaluation

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15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that

they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship (except

when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, that may

develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace

the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may proceed

to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the supplier under the contract.

16 Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfillment of other

obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or

claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17 Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices quoted

by the supplier in his bid, with the exception of any price adjustments authorized in SCC or in the purchaser’s request for bid

validity extension, as the case may be.

18 Contract amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written amendment signed by the parties

concerned.

19 Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s prior

written consent.

20 Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not already specified in the bid.

Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the contract.

21 Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule prescribed

by the purchaser in the contract.

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21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding timely

delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the delay,

its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the

situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department, provincial

department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the supplies are required, or the supplier’s

services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without cancelling the contract,

be entitled to purchase supplies of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

22 Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract

price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime

interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider termination

of the contract pursuant to GCC Clause 23.

23 Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in competing for or

in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in such

manner as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable to the

purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue performance of the

contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty on the

supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be allowed

a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be imposed. Should

the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the intended penalty as not objected

against and may impose it on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the Accounting Officer /

Authority, also be applicable to any other enterprise or any partner, manager, director or other person who wholly or partly exercises

or exercised or may exercise control over the enterprise of the first-mentioned person, and with which enterprise or person the

first-mentioned person, is or was in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury, with

the following information:

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a. the name and address of the supplier and / or person restricted by the purchaser;

b. the date of commencement of the restriction

c. the period of restriction; and

d. the reasons for the restriction.

23.6.1 These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited from doing

business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of Corrupt

Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for Tender Defaulters.

When a person’s name has been endorsed on the Register, the person will be prohibited from doing business with the public

sector for a period not less than five years and not more than 10 years. The National Treasury is empowered to determine the

period of restriction and each case will be dealt with on its own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury website.

24 Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are imposed, or the amount

of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized import, the

State is not liable for any amount so required or imposed, or for the amount of any such increase. When, after the said date, such

a provisional payment is no longer required or any such anti-dumping or countervailing right is abolished, or where the amount of

such provisional payment or any such right is reduced, any such favourable difference shall on demand be paid forthwith by the

contractor to the State or the State may deduct such amounts from moneys (if any) which may otherwise be due to the contractor

in regard to supplies or services which he delivered or rendered, or is to deliver or render in terms of the contract or any other

contract or any other amount which may be due to him.

25 Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance security,

damages, or termination for default if and to the extent that his delay in performance or other failure to perform his obligations

under the contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition and the cause thereof.

Unless otherwise directed by the purchaser in writing, the supplier shall continue to perform its obligations under the contract as

far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the force majeure

event.

26 Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the supplier, provided that such termination will not

prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the purchaser.

27 Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or arising out

of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either the

purchaser or the supplier may give notice to the other party of his intention to commence with mediation. No mediation in respect

of this matter may be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

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28 Limitation of liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to Clause 6;

i. the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or consequential

loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not

apply to any obligation of the supplier to pay penalties and/or damages to the purchaser; and

ii. the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall not exceed

the total contract price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment.

29 Governing language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract that is exchanged by

the parties shall also be written in English.

30 Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.

31 Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other notice to

him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in writing and such

posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be reckoned

from the date of posting of such notice.

32 Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the

purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted goods

to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid the Department must

be in possession of a tax clearance certificate, submitted by the bidder. This certificate must be an original issued by the South

African Revenue Services.

33 National Industrial Participation (NIP) Programme

33.1 The NIP Programme administered by the Department of Trade and Industry shall be applicable to all contracts that are subject to

the NIP obligation.

34. Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between, or concerted practice by,

firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship and if a bidder (s) is / are

or a contractor(s) was / were involved in collusive bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has / have engaged in the

restrictive practice referred to above, the purchaser may refer the matter to the Competition Commission for investigation and possible

imposition of administrative penalties as contemplated in the Competition Act No. .

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Standard specifications / terms of reference

Border management authority (bma) invites qualified electrician supplier to respond to the

Request for proposal (RFP) for the provision and installations of wall plugs and inner ceiling

Drop-down round power and data poles plugs, at head office: 67 koranna avenue, dorinkloof,

Centurion.

The successful supplier will supply and deliver the following service:

Invitation to Quote Standardized 30 September 2025

Not to accept any of the bid document submitted,
To withdraw or amend any of the bid conditions by notice in writing to all Respondents prior to

closing of the bid and post award, and

If an incorrect award has been made to remedy the matter in any lawful manner it may deem fit.
Apply objective criteria
Service providers are not allowed to utilize employees that are non-South African Citizen, this may

lead to contract termination unless vetted and having work permit.

The service provider will be remunerated in South African Rands, on a fixed price (Inclusive of VAT) for

the service rendered.

Payment will be made within 30 days of receipt of the approved invoice according to the agreed payment

schedule.

Payment will be against the key deliverables as set out in section 4 above, provided professional-level

quality standards have been met. Disputes as to what constitutes a reasonable standard will be referred

to an agreed provider of arbitration services.

Disbursements must not exceed 10% of the total amount paid to the service provider and will be paid

only if original receipts are provided against a list of expenses that are agreed in advance of the costs

being incurred.

Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

* “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

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 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis,

be restricted from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site

in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the

country of origin and which have the potential to harm the local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions,

fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract

to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed to establish

bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad,

plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty

at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the supplies

covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided that local manufacture

does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and includes

other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

Invitation to Quote Standardized 30 September 2025

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design

rights arising from use of the goods or any part thereof by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the

performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the

supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the

purchaser and shall be in one of the following forms:

7.4 a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or

7.5 a cashier’s or certified cheque

7.6 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following

the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless

otherwise specified in SCC.

11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to

manufacture or acquisition, transportation, storage and delivery in the manner specified in the SCC.

11.2 Upon appointment by the Head of Department the service provider will be required to have a Professional Indemnity insurance of

a minimum cover of R160 million.

13.1 The supplier may be required to provide any or all of the following services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance,

and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in

advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the

supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of

the spare parts, if requested.

15 Warranty