Supply, delivery, commissioning and 36-Month maintenance of bi-plane imaging system for limpopo health cath lab

Closing date: 21 July 2026 at 11:00. Bid validity period: 365 days from closing date, with possible extensions. ROE claims must align with the exchange rates at the time of bidding and delivery.

Bidding procedure enquiries: Mr Sekome T (Phone: 083 265 8365, Email: [email protected]) or Ms Motene N.M (Phone: 084 438 3884, Email: [email protected]). Technical enquiries: Dr. Hadzhi R. (Phone: 063 692 9368, Email: [email protected]) or Ms. Matjila MT (Phone: 015 293 6350, Email: [email protected]). Submission address: Department of Health, 18 College Street, Polokwane, Limpopo.

Submit bids by the closing date and time (21 July 2026, 11:00) to the bid box at Department of Health, 18 College Street, Polokwane, Limpopo. The bid box is open 24/7. Bids must be submitted on official forms provided (SBD 1, SBD 3.2, SBD 4) and not re-typed. Late bids will not be accepted. Failure to submit required documents or comply with bidding procedures may disqualify the bid. Bids must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Offers must remain valid for 365 days from the closing date, with possible extensions. For Rate of Exchange (ROE) claims, complete SBD 3.2 and provide bank-proof of exchange rates. Non-firm prices are subject to escalation as per the provided formula.

Bidders must be tax compliant with valid SARS PIN/CSD registration; cannot be persons in service of the state or companies with state-employed directors; must submit all required declarations (SBD 4, SBD 6.1); foreign suppliers must meet additional criteria; consortium/joint venture members must each provide tax compliance; bids must be submitted by closing time to specified address.

Supply, deliver, commission, and maintain a bi-plane imaging system for an interventional cardiology/catheterization laboratory in Limpopo Department of Health for 36 months. Scope includes outright purchase, warranty-period maintenance (24 months, all-inclusive), and post-warranty comprehensive maintenance. Guarantee parts and accessories availability for the maintenance period. Undertake ceiling and floor reinforcement. Equipment must be new, unused, and of the latest model with recent design improvements. Provide on-site assembly, commissioning, training, and detailed operations/maintenance manuals. Ensure compliance with technical specifications in Annexure B.

Goods must conform to standards specified in bidding documents. Supplier must allow inspections of premises/records by the department or its representatives. Pre-bidding testing costs are the bidder’s responsibility. Non-compliant supplies may be rejected, with the supplier bearing removal/replacement costs. Supplier must indemnify the purchaser against third-party claims for patent/trademark infringement.

Use SBD 3.2 for non-firm pricing. Price adjustments are permitted as per the bidding document’s specified periods. For ROE variations, provide bank-proof of monthly exchange rates and complete the applicable portion of SBD 3.2. Non-firm prices are subject to escalation using the formula: Pa = (1 - V)Pt

• (D1 + D2 + D3 + D4) + VPt, where V = 15% (firm portion), Pt = original bid price, and D1–D4 are cost factors (e.g., labor, transport). Breakdown of price factors must total 100%. All applicable taxes (VAT, PAYE, etc.) must be included.

Pricing must be in South African Rand, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Use SBD 3.2 for non-firm pricing. Price adjustments are allowed as per the bidding document's specified periods and formula. For ROE variations, provide bank-proof of monthly exchange rates and complete SBD 3.2 for prices subject to ROE. Non-firm prices will be adjusted using the provided escalation formula. Payment terms: Invoices must be submitted with delivery notes; payments made within 30 days. Performance security (bank guarantee or cashier’s cheque) must be furnished within 30 days of contract award. Successful bidders not VAT-registered at bidding must register within 30 days of award.

Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or CSD number. Apply for TCS PIN via SARS e-filing (www.sars.gov.za). For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number. If no TCS PIN is available but the bidder is registered on CSD, provide the CSD number. Submit a FULL CSD Registration Report (not a summary). SAHPRA Compliance: Valid SAHPRA license as manufacturer, distributor, or wholesaler, and a SAHPRA import license for the device model (or authorization letter from the license holder with their licenses). B-BBEE: Points may be claimed for specific goals (e.g., woman-owned, SMME, Limpopo-based). Submit proof (e.g., CSD report, affidavits). No bids accepted from persons in the service of the state or entities with directors/members in state service. Foreign suppliers: Must disclose residency, branch, or permanent establishment status in RSA. If none, no SARS TCS PIN is required.

Contract terms include: Performance security (bank guarantee or cashier’s cheque) due within 30 days of award, discharged within 30 days of contract completion. Inspections/tests: Supplier covers costs for non-compliant supplies; purchaser covers compliant ones. Packing must prevent damage during transit. Delivery must comply with contract terms. Warranty: 12–18 months for defects in design/materials/workmanship; supplier must repair/replace at no cost. Payments: Invoices with delivery notes; payment within 30 days in Rand. Prices: Fixed unless adjusted per SCC or bid validity extension. Penalties: Deductions for delays using prime interest rate; termination for default possible. Force majeure exempts supplier from liability for uncontrollable events. Disputes resolved via mediation or South African courts. Contract governed by South African law.

Bids are evaluated in four phases: 1) Mandatory Requirements: Valid SAHPRA licenses (manufacturer/distributor/wholesaler and import license for the device model, or authorization letter). 2) Administrative Compliance: Submit SBD 1, SBD 3.2, SBD 4 (fully completed and signed), proof of signing authority, joint venture agreements (if applicable), and manufacturer brochures in English/color. 3) Technical Compliance: 24-month all-inclusive warranty, comprehensive maintenance during warranty, established service facility with qualified technicians, and 24-hour response time. 4) Price and Specific Goals: 80/20 scoring system (80 points for price, 20 for specific goals like Limpopo-based enterprises, SMMEs, woman-owned). Submit proof for claimed points.