Provide Parking and Bus Billing Management Services - Prasa

Returnable Documents:

The current parking and bus billing management contract with “Kondi Management Services is coming to an end at the end of February 2026, and a new service provider is required to manage Park Station Parking and Bus Billing Management systems 3. Detailed Scope of works and Specification of the work or Products or Service required: Extent of the scope of work: Parking management system • Total management of the parking system at park station for the following parking o Main Rissik parking at Rissik Street mezzanine parking o Lower ground floor parking entrance at Leyds entrance o Tenants parking lower ground o Tenants parking Rissik Street. o Slipway parking NB: Plan must be submitted to cover the following: private vehicles entries, SBV, Hotel, Emergency cars, day to day parking. • Extent of works for parking includes but not limited to the following: o Manage the parking facility on 24 hours seven days a week including public holidays. o Bank the cash from pay point machines into PRASA Cres Bank account daily. -PRASA currently having a First National Bank, at Park Station. o Oversee and facilitate the maintenance of the parking system in accordance with the manufacturer’s requirements o Mend and administer the parking control room. o Attend to clients with queries or have lost tickets o Compile and manage a business continuity management plan in case the systems are down and not fully functional. -e.g., if no power at Park Station or if the system is not operational a full plan must be submitted of how operations will continue. o Conduct daily reconciliation – Report to be submitted on a daily, weekly and monthly basis to Prasa. Parking revenue collected for the previous days and current collections. o Compile and submit weekly incidents reports to centre management o Compile and submit daily, weekly and monthly performance reports to centre management. o Compile and recommend operational efficiencies and effectiveness intervention to centre management as and when opportunities arise for continuous improvement. o Emptying of pay station as and when required on daily basis, - A full plan of action must be presented that will cover the risk factors, time slots must also be presented. NB: The Current Parking Equipment onsite is Designa OEM. Extent of the scope of work: Bus Billing system • Total management of Bus billing system at park station for the following: o Bus entrance –Leyds entrance and exit o Bus exit –Rissik exit • Extent of works for bus billing system include but not limited to the following: o Provide cashless tariff collection methods. Buses to be billed on monthly basis o Provide effective software for automation of the system o Consolidate and send daily, weekly and monthly reports to Centre management office per bus operator o Manage the loading facility and system 24hours seven days a week including public holidays. o Attend to bus operator’s queries o Design and present full process flow in respect of access, loading, exit points, billing o in line with the current traffic flow within the facilities. o You must quote on bus billing using Euphoria system. o Advise on the hardware required for improvement of the operations. o Compile and management a business continuity management plan o Conduct daily reconciliation of system reports o Compile and submit weekly incident reports to Centre management o Compile and submit monthly performance reports to Centre management o Compile and recommend operational efficiencies and effectiveness interventions to Centre management as and when opportunity arise for continuous improvement o Oversee and facilitate the maintenance of the Bus billing system in accordance with the manufacturer’s requirements • NB: Park Station is currently using the Euphoria system; it will be advisable to contact the service provider directly for costs that must be included in your monthly pricing. 4. PRICING SCHEDULE Parking Management Services Staff Cost Rate Per Month per Total Per Month Description Qty Shift Hours Staff Excluding Vat Onsite Contract Manager 1 06h00 to 18h00 (12hrs) Onsite Supervisor 2 06h00 to 18h00 (12hrs) Parking and Bus Billing attendants 6 06h00 to 18h00 (12hrs) Onsite supervisor 1 18h00 to 06h00(12hrs) Parking and Bus Billing attendants 3 18h00 to 06h00(12hrs) Total Parking Management (staff Compliment) (excl vat) Equipment and Operational Expenses Description Quantity Monthly rate Total Cost-Excl Vat Office Furniture 12 Computer Equipment 12 Telephone and Cellphone 12 Cleaning 12 Two-way radios 12 Office Consumables Tickets 12 Seals and Bags 12 Ribbons 12 Receipt Rolls 12 Print and stationery 12 Other Expenses Bus Billing software 12 Bus Billing Hosting and support 12 consumables 12 Signage 12 Cash in Transit 12 IT infrastructure 12 Monthly reports expenses 12 Equipment and operational cost (excl vat) Maintenance of Equipment Description Quantity Monthly rate Total Cost-Excl Vat Maintenance of Equipments 12 Maintenance cost (excl vat) Equipment and operational cost (excl vat) Allowance to repair/replace of Parking/ Bus billing of Parking Equipment Description Quantity Monthly rate Total Cost-Excl Vat Provisional sum for repair/replace damaged equipment. 1 Sum R700 000.00 Note: This money will be used on client approval as and when repairs are required on site Summary of Total Cost Summary Total Annual Description Cost Total Parking Management (staff Compliment) (excl vat) Equipment and operational cost (excl vat) Maintenance (excl vat) Provisional sum for repair/replace damaged equipment. R700 000.00 Sub total Vat @ 15% Grand Total

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