Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
221 MURCHISON STREET, LISTER CLARENCE BUILDING - LADYSMITH - LADYSMITH - 3370
Organization Type
GOVERNMENT
Published
05 Jun 2026
OCDS Reference
ocds-9t57fa-158164
Alfred duma local municipality seeks a panel of CIDB grade 3ep to 9ep contractors to provide specialised technical testing and repair services for electrical substations for three years. Open-tender RFB with compulsory briefing. Closing 30 june 2026.
Important Dates
Source: IATS 2025 2026 10.pdf (TENDER){"briefingSession":"{\"date\":\"15 June 2026\",\"time\":\"10:00 am\",\"venue\":\"10:00 am at the Legal Services\",\"is_compulsory\":true}"}
None
Request for Bid(Open-Tender)
221 MURCHISON STREET, LISTER CLARENCE BUILDING - LADYSMITH - LADYSMITH - 3370
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
IATS 2025 2026 10.pdf
The Alfred Duma Local Municipality (KwaZulu-Natal) invites bids for the appointment of a panel of contractors (CIDB Grade 3EP to 9EP) to provide specialized technical testing and repair services for electrical substations' primary and secondary plant apparatus over a three-year period. The tender includes transformer assessment, refurbishment, load flow analysis, protection studies, housekeeping, and relay maintenance. Bids close on 30 June 2026, with a compulsory briefing on 15 June 2026. Evaluation is based on an 80/20 points system (80 for price, 20 for ownership goals like HDI and RDP).
Date & Time
Tuesday, 30 June 2026 - 11:00
Venue
LEGAL SERVICES BOARDROOM, LISTER CLARENCE BUIDLING, 221 MURCHISON STREET, LADYSMITH
05 Jun
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 2 550 000
Range
Based on General government tender averages. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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💡 Want more tendering tips and strategies?
Explore Our BlogContact Information
Source: IATS 2025 2026 10.pdf (TENDER){"name":"Mr S Hadebe","email":null,"phone":"036 637 2231","department":"Infrastructure & Technical Services","address":"y 2026 at 11:00 am in Room 206"}
Submission Guidelines
Source: IATS 2025 2026 10.pdf (TENDER)Returnable Documents: 14. A valid Central Supplier Database number to be provided., Register of Contractors (CIDB)., 16. Submission of a Joint Venture Agreement, where applicable, which has been properly signed by all, 17. Proof of payment of Municipal Rates and Taxes or letter for Tribal Authority or lease agreement
Evaluation Criteria
Source: IATS 2025 2026 10.pdf (TENDER)Mandatory
Preferential
Disqualifiers
Technical Specifications
Source: IATS 2025 2026 10.pdf (TENDER)Description of works
1. Transformer assessment and refurbishment
1.1 Visual and identification tests:
For each transformer, the Contractor shall:
o Nameplate details (rating, voltage, impedance, vector group)
o Serial number and manufacturer
o Year of manufacture and service life
o Tank condition (corrosion, oil leaks, deformation)
o Bushings (cracks, contamination, tracking)
o Radiators and cooling systems (blockages, leaks)
o Conservator and breather condition (silica gel status)
o Tap changer condition (external inspection)
o Earthing connections integrity
o High-resolution photographs of all components
o Defect log with severity classification (Minor / Major / Critical)
1.2 Electrical testing
The Contractor shall perform the following standard tests:
1.2.1 Insulation & winding integrity
1.2.2 Dielectric & loss tests
1.2.3 Functional & protection tests
1.2.4 Oil Testing
The Contractor shall:
o Dissolved Gas Analysis (DGA)
o Moisture content
o Dielectric strength (BDV)
o Acidity (Neutralization Number)
o Interfacial tension
o Furan analysis (for paper insulation aging)
o Interpretation of results (fault diagnosis trends)
o Remaining life estimation of insulation system
1.2.5 Condition assessment and decision report
The Contractor shall compile a comprehensive technical report per transformer, including:
o Electrical defects
o Mechanical defects
o Insulation degradation
o Continue in service (no action)
o Minor maintenance required
o Refurbishment required
o Decommission and replace
o Refurbishment cost vs replacement cost
o Remaining life expectancy after refurbishment
1.2.6 REFURBISHMENT WORKS (when approved by ADLM)
Where refurbishment is deemed viable and approved, the Contractor shall:
Mechanical Refurbishment
Electrical Refurbishment
Oil Treatment / Replacement
Dry-Out Process
1.2.7 Re ASSEMBLY AND FACTORY ACCEPTANCE TESTS (FAT)
After refurbishment, the Contractor shall:
o IR and PI
o TTR
o Winding resistance
o Oil BDV and moisture verification
o IEC / SANS standards
o Manufacturer tolerances
1.2.8 Transport, installation and commissioning
Where applicable, the Contractor shall:
o HV and LV cables
o Earthing system
o Protection and control wiring
o Protection relay settings verification
o Functional testing of alarms and trips
o Load behaviour
o Temperature rise
o Oil levels and leaks
1.2.9 Documentation and handover
The Contractor shall provide:
o Before-and-after condition
o All test results
o Work carried out
1.2.10 Training & knowledge transfer
The Contractor shall:
o Transformer condition monitoring
o Routine maintenance practices
o Early fault detection techniques
o Simple inspection checklists
o Preventative maintenance schedule
1.2.11 Health, safety & environmental compliance
The Contractor shall:
o Occupational Health and Safety Act
o Environmental regulations (oil handling & disposal)
o Spill containment measures
o Safe disposal of contaminated oil and materials
o Site safety supervision at all times
1.2.12 Performance requirements
o IEC standards (e.g., IEC 60076 series)
o SANS specifications
2. Load flow analysis and protection study
Undertake a comprehensive Load Flow study of the entire 132 and 11 kV networks. The Load Flow is to be
modelled on PowerMaster® or DigSilent Factory. This is to be complimented with a full protection study making
recommendations on the required protection and the associated settings for all MV equipment, breakers etc. This
should include:
necessary.
the technology of the relays in use on the network.
3. House Keeping
Perform the following housekeeping functions on all 132KV and 11KV panels:
Breakers before maintenance, Speed testing, Contact Resistance and etc.
4. Protection Relays
A. Perform the following tasks on the OC/EF Relays and associated equipment:
B. Perform the following tasks on the Protection Relays DIFF/SOLKOR and associated equipment
test on all current transformers (Solkor) Ratio test on current
transformers
in 1) above
5. 132Kv panels
a. House Keeping
Perform the following housekeeping functions:
B. Transformer Protection
Perform the following tasks on the Transformer Protection and associated equipment:
above
6. Battery chargers
Perform the following tasks on all substation battery chargers: 1st and 2nd Line Maintenance.
detected.
7. Training
Provision of a detailed protection training course covering all aspects of protection from basic to detail in
Ladysmith. Alfred Duma Local Municipality will provide the necessary training facilities.
found in MV system.
CMU relays.
accordingly.
Material
All material offered must be the best obtainable for their respective duties and must comply with the
respective SABS standards. Wherever emergency specifications have to be complied with this should be
explicitly mentioned. All equipment offered must be adapted for the particular duties in view. Queries will be
welcomed, should the specifications not be clear on any point. Preference will be given to South African
Manufactured goods.
Bidders must quote in accordance with specifications, but alternatives aimed at economy with equivalent
performance will be considered.
Alfred duma local municipality
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB
Grade 3ep to 9ep) to provide specialised technical
Testing and repair services of electrical
Substations’ primary & secondary plant apparatus
To the alfred duma local municipality for period
Of three (3) years
Procurement documents
Form of acceptance
Department: ______________________________________________________________________
Form of bid: ______________________________________________________________________
To: Municipal Manager
P O Box 29
Ladysmith
3370
I/we hereby bid to supply and deliver the goods as and when ordered by the Head of Department at prices
quoted and/or to render all of any of the services described in the attached documents to the Alfred Duma
Local Municipality on the terms and conditions and in accordance with the specifications stipulated in the bid
documents (and which shall be taken as part of, and incorporated into, this bid) at prices and on the terms
regarding time for delivery and/or execution inserted therein.
I/we agree that: the offer herein shall remain binding upon me/us and open for acceptance by the Alfred
Duma Local Municipality during the validity period of 120 days indicated and calculated from the closing time
of bid;
This bid and its acceptance shall be subject to the terms and conditions contained in the Preference
Points Claim Form:
If I/we withdraw my/our bid within the period for which I/we have agreed that the bid shall remain
open for acceptance, or fail to fulfil the contract when called upon to do so, the Council may, without
prejudice to its other rights, agree to the withdrawal of my/our bid or cancel the contract that may
have been entered into between me/us and the Council and I/we will then pay to the Council any
additional expense incurred by the Council having either to accept any less favourable bid or, if fresh
bids have to be invited, the additional expenditure incurred by the invitation of fresh bids and by the
subsequent acceptance of any less favourable bid. The Council shall also have the right to recover
such additional expenditure by set-off against monies which may be due to become due to me/us
under this or any other bid or contract and pending the ascertainment of the amount of such
additional expenditure to retain such monies, guarantee or deposit as security for any loss the
Council may sustain by reasons of my/our default;
If my/our bid is accepted, the acceptance may be communicated to me/us by letter or order by
ordinary post or registered post and that the SA Post Office Ltd shall be regarded as my/our agent,
and delivery of such acceptance to SA Post Office Ltd shall be treated as delivery to me/us;
I/we understand that the Council is not bound to accept the lowest or any bid and also reserves the
right to divide the contract between one or more bids;
This bid, together with Council’s written acceptance thereof, shall constitute a binding contract
between us; that this contract or part thereof shall not be ceded.
The law of the Republic of South Africa shall govern the contract created by the acceptance of
my/our bid and that I/we choose Domiciliumcitandi et executandi in the Republic at (full address of
this place):
_____________________________________________________________________
_____________________________________________________________________
I/we furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of
my/our bid, that the price(s) and rate(s) quoted cover all the work/item(s) specified in the bid documents and
that the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that
any mistakes regarding price(s) and calculations will be at my/our risk.
Experience & Qualifications
Source: IATS 2025 2026 10.pdfPrevious Similar Experience: 25
Quality Management
Source: IATS 2025 2026 10.pdfContract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB grade
3Ep to 9ep) to provide specialised technical testing
And repair services of electrical substations’
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB grade
3Ep to 9ep) to provide specialised technical testing
And repair services of electrical substations’
Bids are hereby invited from suitably qualified and experienced organisations/consortia in terms of Section 83 of the
Local Government: Municipal Systems Act, Act (as amended) and Sections 110 and 112 of the Local
Government: Municipal Finance Management Act, Act for the following: IATS 2025/2026/10:
Appointment of a Panel of Contractors (CIDB Grade 3EP to 9EP) to Provide Specialized Technical Testing and
BID NO. IATS 2025/2026/10: APPOINTMENT OF A PANEL OF CONTRACTORS (CIDB GRADE 3EP to 9EP) TO
Provide specialised technical testing and repair services of electrical substations’
2. Contactable reference (No subcontracting letters allowed)
Testing equipment: 20
device (5)
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB grade 3ep to
9Ep) to provide specialised technical testing and repair
Services of electrical substations’ primary & secondary
proceed to other centres for inspection purposes, such costs shall be for the account of the bidder.
11. This contract will be governed by Alfred Duma Local Municipality reserves “Conditions of the Bid” only and
not any conditions supplied by the bidder.
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be
subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all
reasonable hours, for inspection by a representative of the purchaser or organization acting on
behalf of the purchaser.
8.3 If there are no inspection requirements indicated in the bidding documents and no mention is
made in the contract, but during the contract period it is decided that inspections shall be carried
out, the purchaser shall itself make the necessary arrangements, including payment
arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in
accordance with the contract requirements, the cost of the inspections, tests and analyses shall
be defrayed by the purchaser.
8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract
requirements, irrespective of whether such goods or services are accepted or not, the cost in
connection with these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Goods and services, which are, referred to in clauses 8.2 and 8.3 and which do not comply with
the contract requirements may be rejected.
8.7 Any contract goods may on or after delivery be inspected, tested or analyzed and may be rejected
if found not to comply with the requirements of the contract. Such rejected goods shall be held at
the cost and risk of the supplier who shall, when called upon, remove them immediately at his
own cost and forthwith substitute them with goods, which do comply with the requirements of the
contract. Failing such removal the rejected goods shall be returned at the suppliers cost and risk.
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB grade
3Ep to 9ep) to provide specialised technical testing
And repair services of electrical substations’
o Nameplate details (rating, voltage, impedance, vector group)
o Serial number and manufacturer
o Year of manufacture and service life
o Tank condition (corrosion, oil leaks, deformation)
o Bushings (cracks, contamination, tracking)
o Radiators and cooling systems (blockages, leaks)
o Conservator and breather condition (silica gel status)
o Tap changer condition (external inspection)
o Earthing connections integrity
o High-resolution photographs of all components
o Defect log with severity classification (Minor / Major / Critical)
1.2 Electrical testing
1.2.1 Insulation & winding integrity
1.2.2 Dielectric & loss tests
1.2.3 Functional & protection tests
1.2.4 Oil Testing
o Dissolved Gas Analysis (DGA)
o Moisture content
o Dielectric strength (BDV)
o Acidity (Neutralization Number)
o Interfacial tension
o Furan analysis (for paper insulation aging)
o Interpretation of results (fault diagnosis trends)
o Remaining life estimation of insulation system
1.2.5 Condition assessment and decision report
o HV and LV cables
o Earthing system
o Protection and control wiring
o Protection relay settings verification
o Functional testing of alarms and trips
o Load behaviour
o Temperature rise
o Oil levels and leaks
1.2.9 Documentation and handover
o Transformer condition monitoring
o Routine maintenance practices
o Early fault detection techniques
o Simple inspection checklists
o Preventative maintenance schedule
1.2.11 Health, safety & environmental compliance
Perform the following housekeeping functions on all 132KV and 11KV panels:
test on all current transformers (Solkor) Ratio test on current
transformers
in 1) above
5. 132Kv panels
a. House Keeping
above
found in MV system.
Pricing Schedule
Source: IATS 2025 2026 10.pdfits directors has:
a) Failed to pay municipal rates and taxes or municipal service charges and such rates, taxes
and charges are in arrears for more than three months;
b) Failed, during the last five years, to perform satisfactorily on a previous contract with the
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such
levies imposed outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until
delivery of the contracted goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award
of a bid SARS must have certified that the tax matters of the preferred bidder are in order.
33.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal
services charges are in arrears.
Compliance Requirements
Source: IATS 2025 2026 10.pdf (TENDER)It is compulsory that the Service Providers complete the Pre-Qualification document, as this will assist the Municipality in assessing the ability of the Service Provider/s to undertake / implement the project.
DURATION OF THE PROJECT The duration of the project will be for a period of 3 years from the date of signing the contact.
OTHER The Alfred Duma Local Municipality will be appointing various companies which will form part of a panel and specific tasks will be given by the municipality as and when services are required. A Joint Venture from companies will be permitted where a single company does not meet the permitted standard. ALFRED DUMA LOCAL MUNICIPALITY CONTRACT NO. IATS 2025/2026/10 APPOINTMENT OF A PANEL OF CONTRACTORS (CIDB GRADE 3EP TO 9EP) TO PROVIDE SPECIALISED TECHNICAL TESTING AND REPAIR SERVICES OF ELECTRICAL SUBSTATIONS’ PRIMARY & SECONDARY PLANT APPARATUS TO THE ALFRED DUMA LOCAL MUNICIPALITY FOR PERIOD OF THREE (3) YEARS
B-BBEE Details: PANEL OF CONTRACTORS (CIDB GRADE 3EP to 9EP) TO
Provide specialised technical testing and repair services of electrical substations’
Primary & secondary plant apparatus to the alfred duma local municipality for a
Period of three (3) years
Evaluation criteria
1. Acceptable bids will be evaluated by using a system that awards points on the basis of the 80/20
preferential points system of which 80 points is for price and 20 points is for Ownership as a Specific
Goal.
2. Race (HDI) 5/20- Ownership verification will be conducted in line with the Central Supplier Database
and also by the BBBEE scorecard attributes and
3. RDP Goals 15/20- the bidding company to prove that it is located in the Alfred Duma Local municipal
area.
Bid documents are obtainable from Thursday, 4 June 2026.
Functionality criteria
Description total bid page
Points evaluation REF NO.
Committee
Scores
Technical Team and Expertise: 30
1. Lead Electrical Engineer
2. Primary Plant Specialist
3. Supporting Technical Team
Evidence required:
1. CVs
2. Certified qualification
3. Professional registration certificates with ECSA
Previous Similar Experience: 25
Completed Projects:
Evidence required:
1. Appointment Letters and Completion Certificates/ Reference
L
Health & Safety
Source: IATS 2025 2026 10.pdfMethodology and Work Plan 20
transformer refurbishment (20)
Health, Safety and Environmental Compliance 5
Total 100
1. COMPULSORY BRIEFING SESSION: Monday 15 June 2026 at 10:00 am at the Legal Services
Boardroom, Lister Clarence Building, 221 Murchison Street, Ladysmith.
2. CLOSING AND OPENING DATE, TIME AND VENUE: Tuesday 7 July 2026 at 11:00 am in Room 206 –
Lister Clarence Building, 221 Murchison Street, Ladysmith.
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any
expense incurred in the preparation and submission of a bid. Where applicable a non refundable
fee for documents may be charged.
3.2 Invitations to bid are usually published in locally distributed news media and on the
municipality/municipal entity website.
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any
provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by
or on behalf of the purchaser in connection therewith, to any person other than a person
employed by the supplier in the performance of the contract. Disclosure to any such employed
person shall be made in confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or
information mentioned in GCC clause 5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the
property of the purchaser and shall be returned (all copies) to the purchaser on completion of the
supplier’s performance under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the
performance of the supplier and to have them audited by auditors appointed by the purchaser, if
so required by the purchaser.
24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing
duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is not liable for any amount so
required or imposed, or for the amount of any such increase. When, after the said date, such a
provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,
or where the amount of such provisional payment or any such right is reduced, any such favourable
difference shall on demand be paid forthwith by the supplier to the purchaser or the purchaser may
deduct such amounts from moneys (if any) which may otherwise be due to the supplier in regard to
goods or services which he delivered or rendered, or is to deliver or render in terms of the contract or
any other contract or any other amount which may be due to him.
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or
certified mail and any other notice to him shall be posted by ordinary mail to the address furnished in
his bid or to the address notified later by him in writing and such posting shall be deemed to be proper
service of such notice
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice
has been given, shall be reckoned from the date of posting of such notice.
o Occupational Health and Safety Act
o Environmental regulations (oil handling & disposal)
o Spill containment measures
o Safe disposal of contaminated oil and materials
o Site safety supervision at all times
1.2.12 Performance requirements
o IEC standards (e.g., IEC 60076 series)
o SANS specifications
respective SABS standards. Wherever emergency specifications have to be complied with this should be
explicitly mentioned. All equipment offered must be adapted for the particular duties in view. Queries will be
welcomed, should the specifications not be clear on any point. Preference will be given to South African
Contractual Terms
Source: IATS 2025 2026 10.pdf16. Payment
17. Prices
18. Variation orders
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Anti-dumping and countervailing duties and rights
25. Force Majeure
26. Termination for insolvency
27. Settlement of Disputes
28. Limitation of Liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. Transfer of contracts
34. Amendments of contracts
1. Definitions
The following terms shall be interpreted as indicated:
1.1 Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in
the contract form signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper
performance of his contractual obligations.
1.4 Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action
of a public official in the procurement process or in contract execution.
1.5 Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and
encouraged to market its products internationally.
1.6 Country of origin” means the place where the goods were mined, grown or produced or from which the
services are supplied. Goods are produced when, through manufacturing, processing or substantial and major
assembly of components, a commercially recognized new product results that is substantially different in basic
characteristics or in purpose or utility from its components.
1.7 Day” means calendar day.
1.8 Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or
depot or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all
risks and charges involved until the goods are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower
prices than that of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault
or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its
sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior
to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the
bidder of the benefits of free and open competition.
1.14 “GCC” mean the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to
supply to the purchaser under the contract.
1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts
or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing
costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well
as transportation and handling charges to the factory in the Republic where the goods covered by the bid will
be manufactured.
1.17 “Local content” means that portion of the bidding price, which is not included in the imported content
provided that local manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and
machinery and includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a
service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation
and any other incidental services, such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such obligations of the supplier covered under
the contract.
1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the
required and specified service(s) to the State.
1.26 “Tort” means in breach of contract.
1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all
aspects of the project and delivers the full end product / service required by the contract.
1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.
2. Application
2.1.1 These general conditions are applicable to all bids, contracts and orders including bids for
functional and professional services (excluding professional services related to the building and
construction industry), sales, hiring, letting and the granting or acquiring of rights, but excluding
immovable property, unless otherwise indicated in the bidding documents.
2.1.2 Where applicable, special conditions of contract are also laid down to cover specific goods,
services or works.
2.1.3 Where such special conditions of contract are in conflict with these general conditions, the special
conditions shall apply.
3. General
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any
expense incurred in the preparation and submission of a bid. Where applicable a non refundable
fee for documents may be charged.
3.2 Invitations to bid are usually published in locally distributed news media and on the
municipality/municipal entity website.
4. Standards
4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and
specifications.
5. Use of contract documents and information
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any
provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by
or on behalf of the purchaser in connection therewith, to any person other than a person
employed by the supplier in the performance of the contract. Disclosure to any such employed
person shall be made in confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or
information mentioned in GCC clause 5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the
property of the purchaser and shall be returned (all copies) to the purchaser on completion of the
supplier’s performance under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the
performance of the supplier and to have them audited by auditors appointed by the purchaser, if
so required by the purchaser.
6. Patent Rights
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,
trademark, or industrial design rights arising from use of the goods or any part thereof by the
purchaser.
6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the
intellectual, copy and patent rights or ownership of such documents or projects will vest in the
municipality / municipal entity.
7. Performance security
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall
furnish to the purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for
any loss resulting from the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely
convertible currency acceptable to the purchaser and shall be in one of the following forms:
a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the
purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the purchaser; or
b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not
later than thirty (30) days following the date of completion of the supplier’s performance
obligations under the contract, including any warranty obligations, unless otherwise specified.
8. Inspections, tests and analysis
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be
subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all
reasonable hours, for inspection by a representative of the purchaser or organization acting on
behalf of the purchaser.
8.3 If there are no inspection requirements indicated in the bidding documents and no mention is
made in the contract, but during the contract period it is decided that inspections shall be carried
out, the purchaser shall itself make the necessary arrangements, including payment
arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in
accordance with the contract requirements, the cost of the inspections, tests and analyses shall
be defrayed by the purchaser.
8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract
requirements, irrespective of whether such goods or services are accepted or not, the cost in
connection with these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Goods and services, which are, referred to in clauses 8.2 and 8.3 and which do not comply with
the contract requirements may be rejected.
8.7 Any contract goods may on or after delivery be inspected, tested or analyzed and may be rejected
if found not to comply with the requirements of the contract. Such rejected goods shall be held at
the cost and risk of the supplier who shall, when called upon, remove them immediately at his
own cost and forthwith substitute them with goods, which do comply with the requirements of the
contract. Failing such removal the rejected goods shall be returned at the suppliers cost and risk.
Should the supplier fail to provide the substitute goods forthwith, the purchaser may, without
giving the supplier further opportunity to substitute the rejected goods, purchase such goods as
may be necessary at the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the
contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC.
9. Packing
9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or
deterioration during transit to their final destination, as indicated in the contract. The packing shall
be sufficient to withstand, without limitation, rough handling during transit and exposure to
extreme temperatures, salt and precipitation during transit, and open storage. Packing, case size
and weights shall take into consideration, where appropriate, the remoteness of the goods’ final
destination and the absence of heavy handling facilities at all points in transit.
9.2 The packing, marking, and documentation within and outside the packages shall comply strictly
with such special requirements as shall be expressly provided for in the contract, including
additional requirements, if any, and in any subsequent instructions ordered by the purchaser.
10. Delivery and documents
10.1 Delivery of the goods and arrangements for shipping and clearance obligations, shall be made by
the supplier in accordance with the terms specified in the contract.
11. Insurance
11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency
against loss or damage incidental to manufacture or acquisition, transportation, storage and
delivery in the manner specified.
12. Transportation
12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified.
13. Incidental Services
13.1 The supplier may be required to provide any or all of the following services, including
additional services, if any:
a) performance or supervision of on-site assembly and/or commissioning of the supplied
goods;
b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the
supplied goods;
d) performance or supervision or maintenance and/or repair of the supplied goods, for a
period of time agreed by the parties, provided that this service shall not relieve the supplier
of any warranty obligations under this contract; and
e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly,
start-up, operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for
the goods, shall be agreed upon in advance by the parties and shall not exceed the
prevailing rates charged to other parties by the supplier for similar services.
14. Spare parts
14.1 As specified, the supplier may be required to provide any or all of the following materials,
notifications, and information pertaining to spare parts manufactured or distributed by the supplier:
a) such spare parts as the purchaser may elect to purchase from the supplier, provided that
this election shall not relieve the supplier of any warranty obligations under the contract;
and
b) in the event of termination of production of the spare parts:
i. advance notification to the purchaser of the pending termination, in sufficient time
to permit the purchaser to procure needed requirements; and
ii. following such termination, furnishing at no cost to the purchaser, the blueprints,
drawings, and specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the
most recent or current models, and that they incorporate all recent improvements in design and
materials unless provided otherwise in the contract. The supplier further warrants that all goods
supplied under this contract shall have no defect, arising from design, materials, or workmanship
(except when the design and/or material is required by the purchaser’s specifications) or from any
act or omission of the supplier, that may develop under normal use of the supplied goods in the
conditions prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion
thereof as the case may be, have been delivered to and accepted at the final destination indicated
in the contract, or for eighteen (18) months after the date of shipment from the port or place of
loading in the source country, whichever period concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this
warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all
reasonable speed, repair or replace the defective goods or parts thereof, without costs to the
purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period
specified, the purchaser may proceed to take such remedial action as may be necessary, at the
supplier’s risk and expense and without prejudice to any other rights which the purchaser may have
against the supplier under the contract.
16. Payment
16.1 The method and conditions of payment to be made to the supplier under this contract shall
be specified.
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the
delivery note and upon fulfilment of other obligations stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30)
days after submission of an invoice or claim by the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated.
17. Prices
17.1 Prices charged by the supplier for goods delivered and services performed under the contract
shall not vary from the prices quoted by the supplier in his bid, with the exception of any price
adjustments authorized or in the purchaser’s request for bid validity extension, as the case may be.
18. Variation orders
18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more
than 15% of the total value of the original contract, the contractor may be instructed to deliver the
goods or render the services as such. In cases of measurable quantities, the contractor may be
approached to reduce the unit price, and such offers may be accepted provided that there is no
escalation in price.
19. Assignment
19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract,
except with the purchaser’s prior written consent.
20. Subcontracts
20.1The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if
not already specified in the bid. Such notification, in the original bid or later, shall not relieve the
supplier from any liability or obligation under the contract.
21. Delays in the supplier’s performance
21.1 Delivery of the goods and performance of services shall be made by the supplier in
accordance with the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should
encounter conditions impeding timely delivery of the goods and performance of services, the supplier
shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s).
As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation
and may at his discretion extend the supplier’s time for performance, with or without the imposition of
penalties, in which case the extension shall be ratified by the parties by amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities or to have minor
essential services executed if an emergency arises, the supplier’s point of supply is not situated at or
near the place where the goods are required, or the supplier’s services are not readily available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its
delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC
Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 22.2 without the
application of penalties.
21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser
shall, without cancelling the contract, be entitled to purchase goods of a similar quality and up to the
same quantity in substitution of the goods not supplied in conformity with the contract and to return any
goods delivered later at the supplier’s expense and risk, or to cancel the contract and buy such goods
as may be required to complete the contract and without prejudice to his other rights, be entitled to
claim damages from the supplier.
22. Penalties
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the
services within the period(s) specified in the contract, the purchaser shall, without prejudice to its other
remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the
delivered price of the delayed goods or unperformed services using the current prime interest rate
calculated for each day of the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
23. Termination for default
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the supplier, may terminate this contract in whole or in part:
a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the
contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause
21.2;
b) if the supplier fails to perform any other obligation(s) under the contract; or
c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent
practices in competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,
upon such terms and in such manner, as it deems appropriate, goods, works or services similar to
those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such
similar goods, works or services. However, the supplier shall continue performance of the contract to
the extent not terminated.
24. Antidumping and countervailing duties and rights
24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing
duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is not liable for any amount so
required or imposed, or for the amount of any such increase. When, after the said date, such a
provisional payment is no longer required or any such anti-dumping or countervailing right is abolished,
or where the amount of such provisional payment or any such right is reduced, any such favourable
difference shall on demand be paid forthwith by the supplier to the purchaser or the purchaser may
deduct such amounts from moneys (if any) which may otherwise be due to the supplier in regard to
goods or services which he delivered or rendered, or is to deliver or render in terms of the contract or
any other contract or any other amount which may be due to him.
25. Force Majeure
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for
forfeiture of its performance security, damages, or termination for default if and to the extent that his
delay in performance or other failure to perform his obligations under the contract is the result of an
event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such
condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier
shall continue to perform its obligations under the contract as far as is reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the force majeure event.
26. Termination for insolvency
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the
supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not prejudice or affect any right of
action or remedy, which has accrued or will accrue thereafter to the purchaser.
27. Settlement of Disputes
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier
in connection with or arising out of the contract, the parties shall make every effort to resolve amicably
such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his intention
to commence with mediation. No mediation in respect of this matter may be commenced unless such
notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South
African court of law.
27.4 Notwithstanding any reference to mediation and/or court proceedings herein,
a) the parties shall continue to perform their respective obligations under the contract unless they
otherwise agree; and
b) the purchaser shall pay the supplier any monies due the supplier for goods delivered and /
or services rendered according to the prescripts of the contract.
28. Limitation of Liability
28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant
to Clause 6;
a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest
costs, provided that this exclusion shall not apply to any obligation of the supplier to pay penalties
and/or damages to the purchaser; and
b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or
otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to the cost
of repairing or replacing defective equipment.
29. Governing language
29.1 The contract shall be written in English. All correspondence and other documents pertaining to the
contract that is exchanged by the parties shall also be written in English.
30. Applicable law
30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified.
31. Notices
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or
certified mail and any other notice to him shall be posted by ordinary mail to the address furnished in
his bid or to the address notified later by him in writing and such posting shall be deemed to be proper
service of such notice
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice
has been given, shall be reckoned from the date of posting of such notice.
32. Taxes and duties
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such
levies imposed outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until
delivery of the contracted goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award
of a bid SARS must have certified that the tax matters of the preferred bidder are in order.
33.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal
services charges are in arrears.
33. Transfer of contracts
33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part thereof without the
written permission of the purchaser.
34. Amendment of contracts
34.1 No agreement to amend or vary a contract or order or the conditions, stipulations or provisions thereof
shall be valid and of any force unless such agreement to amend or vary is entered into in writing and signed
by the contracting parties. Any waiver of the requirement that the agreement to amend or vary shall be in
writing, shall also be in writing.
Alfred duma local municipality
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB
Grade 3ep to 9ep) to provide specialised
Technical testing and repair services of
Electrical substations’ primary & secondary
Plant apparatus to the alfred duma local
Municipality for period of three (3) years
Special conditions of contract
Alfred duma local municipality
Department infrastructure & technical services
1. Penalties
Penalties of R500.00 per month will be applicable for failure to meet the milestones in terms of the agreed
deliverables.
2. Escalation
There will be no escalation on these projects.
3. Payments
Payments will be made as per the agreed project milestones on the inception report.
4. Funding agent
The Alfred Duma Local Municipality will be funding the project but should funds be received from any institution the
affected service providers will be informed accordingly.
Should there be any disputes from either party the Alfred Duma Local Municipality/an independent person will act
as Mediator.
1.1 Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in
the contract form signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper
performance of his contractual obligations.
1.4 Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action
of a public official in the procurement process or in contract execution.
1.5 Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and
encouraged to market its products internationally.
1.6 Country of origin” means the place where the goods were mined, grown or produced or from which the
services are supplied. Goods are produced when, through manufacturing, processing or substantial and major
assembly of components, a commercially recognized new product results that is substantially different in basic
characteristics or in purpose or utility from its components.
1.7 Day” means calendar day.
1.8 Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or
depot or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all
risks and charges involved until the goods are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower
prices than that of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault
or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its
sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior
to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the
bidder of the benefits of free and open competition.
1.14 “GCC” mean the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to
supply to the purchaser under the contract.
1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts
or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing
costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well
as transportation and handling charges to the factory in the Republic where the goods covered by the bid will
be manufactured.
1.17 “Local content” means that portion of the bidding price, which is not included in the imported content
provided that local manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and
machinery and includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a
service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation
and any other incidental services, such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such obligations of the supplier covered under
the contract.
1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the
required and specified service(s) to the State.
1.26 “Tort” means in breach of contract.
1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all
aspects of the project and delivers the full end product / service required by the contract.
1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,
trademark, or industrial design rights arising from use of the goods or any part thereof by the
purchaser.
6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the
intellectual, copy and patent rights or ownership of such documents or projects will vest in the
municipality / municipal entity.
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall
furnish to the purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for
any loss resulting from the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely
convertible currency acceptable to the purchaser and shall be in one of the following forms:
a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the
purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the purchaser; or
b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not
later than thirty (30) days following the date of completion of the supplier’s performance
obligations under the contract, including any warranty obligations, unless otherwise specified.
giving the supplier further opportunity to substitute the rejected goods, purchase such goods as
may be necessary at the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the
contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC.
13.1 The supplier may be required to provide any or all of the following services, including
additional services, if any:
a) performance or supervision of on-site assembly and/or commissioning of the supplied
goods;
b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the
supplied goods;
d) performance or supervision or maintenance and/or repair of the supplied goods, for a
period of time agreed by the parties, provided that this service shall not relieve the supplier
of any warranty obligations under this contract; and
e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly,
start-up, operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for
the goods, shall be agreed upon in advance by the parties and shall not exceed the
prevailing rates charged to other parties by the supplier for similar services.
14.1 As specified, the supplier may be required to provide any or all of the following materials,
notifications, and information pertaining to spare parts manufactured or distributed by the supplier:
a) such spare parts as the purchaser may elect to purchase from the supplier, provided that
this election shall not relieve the supplier of any warranty obligations under the contract;
and
b) in the event of termination of production of the spare parts:
i. advance notification to the purchaser of the pending termination, in sufficient time
to permit the purchaser to procure needed requirements; and
ii. following such termination, furnishing at no cost to the purchaser, the blueprints,
drawings, and specifications of the spare parts, if requested.
15. Warranty
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the
most recent or current models, and that they incorporate all recent improvements in design and
materials unless provided otherwise in the contract. The supplier further warrants that all goods
supplied under this contract shall have no defect, arising from design, materials, or workmanship
(except when the design and/or material is required by the purchaser’s specifications) or from any
act or omission of the supplier, that may develop under normal use of the supplied goods in the
conditions prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion
thereof as the case may be, have been delivered to and accepted at the final destination indicated
in the contract, or for eighteen (18) months after the date of shipment from the port or place of
loading in the source country, whichever period concludes earlier, unless specified otherwise.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this
warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all
reasonable speed, repair or replace the defective goods or parts thereof, without costs to the
purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period
specified, the purchaser may proceed to take such remedial action as may be necessary, at the
supplier’s risk and expense and without prejudice to any other rights which the purchaser may have
against the supplier under the contract.
20.1The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if
not already specified in the bid. Such notification, in the original bid or later, shall not relieve the
supplier from any liability or obligation under the contract.
21. Delays in the supplier’s performance
21.1 Delivery of the goods and performance of services shall be made by the supplier in
accordance with the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should
encounter conditions impeding timely delivery of the goods and performance of services, the supplier
shall promptly notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s).
As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation
and may at his discretion extend the supplier’s time for performance, with or without the imposition of
penalties, in which case the extension shall be ratified by the parties by amendment of contract.
21.3 The right is reserved to procure outside of the contract small quantities or to have minor
essential services executed if an emergency arises, the supplier’s point of supply is not situated at or
near the place where the goods are required, or the supplier’s services are not readily available.
21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its
delivery obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC
Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 22.2 without the
application of penalties.
21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser
shall, without cancelling the contract, be entitled to purchase goods of a similar quality and up to the
same quantity in substitution of the goods not supplied in conformity with the contract and to return any
goods delivered later at the supplier’s expense and risk, or to cancel the contract and buy such goods
as may be required to complete the contract and without prejudice to his other rights, be entitled to
claim damages from the supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the
services within the period(s) specified in the contract, the purchaser shall, without prejudice to its other
remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the
delivered price of the delayed goods or unperformed services using the current prime interest rate
calculated for each day of the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the supplier, may terminate this contract in whole or in part:
a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the
contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause
21.2;
b) if the supplier fails to perform any other obligation(s) under the contract; or
c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent
practices in competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,
upon such terms and in such manner, as it deems appropriate, goods, works or services similar to
those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such
similar goods, works or services. However, the supplier shall continue performance of the contract to
the extent not terminated.
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for
forfeiture of its performance security, damages, or termination for default if and to the extent that his
delay in performance or other failure to perform his obligations under the contract is the result of an
event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such
condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier
shall continue to perform its obligations under the contract as far as is reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the
supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the supplier, provided that such termination will not prejudice or affect any right of
action or remedy, which has accrued or will accrue thereafter to the purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier
in connection with or arising out of the contract, the parties shall make every effort to resolve amicably
such dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his intention
to commence with mediation. No mediation in respect of this matter may be commenced unless such
notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South
28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant
to Clause 6;
a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest
costs, provided that this exclusion shall not apply to any obligation of the supplier to pay penalties
and/or damages to the purchaser; and
b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or
otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to the cost
of repairing or replacing defective equipment.
affected service providers will be informed accordingly.
5. Dispute resolution
o Before-and-after condition
o All test results
o Work carried out
1.2.10 Training & knowledge transfer
open for acceptance, or fail to fulfil the contract when called upon to do so, the Council may, without
prejudice to its other rights, agree to the withdrawal of my/our bid or cancel the contract that may
have been entered into between me/us and the Council and I/we will then pay to the Council any
additional expense incurred by the Council having either to accept any less favourable bid or, if fresh
bids have to be invited, the additional expenditure incurred by the invitation of fresh bids and by the
subsequent acceptance of any less favourable bid. The Council shall also have the right to recover
such additional expenditure by set-off against monies which may be due to become due to me/us
under this or any other bid or contract and pending the ascertainment of the amount of such
additional expenditure to retain such monies, guarantee or deposit as security for any loss the
Council may sustain by reasons of my/our default;
Section
Source: IATS 2025 2026 10.pdf1. Acceptable bids will be evaluated by using a system that awards points on the basis of the 80/20
preferential points system of which 80 points is for price and 20 points is for Ownership as a Specific
Goal.
2. Race (HDI) 5/20- Ownership verification will be conducted in line with the Central Supplier Database
and also by the BBBEE scorecard attributes and
3. RDP Goals 15/20- the bidding company to prove that it is located in the Alfred Duma Local municipal
area.
Bid documents are obtainable from Thursday, 4 June 2026.
Functionality criteria
Description total bid page
Points evaluation REF NO.
Committee
Scores
Technical Team and Expertise: 30
1. Lead Electrical Engineer
2. Primary Plant Specialist
3. Supporting Technical Team
Evidence required:
1. CVs
2. Certified qualification
3. Professional registration certificates with ECSA
Previous Similar Experience: 25
Completed Projects:
Evidence required:
1. Appointment Letters and Completion Certificates/ Reference
Letter
2. Contactable reference (No subcontracting letters allowed)
Testing equipment: 20
device (5)
Evidence required:
1. Equipment list
2. Calibration certifications
3. Proof of ownership / access
Methodology and Work Plan 20
transformer refurbishment (20)
Health, Safety and Environmental Compliance 5
Total 100
1. COMPULSORY BRIEFING SESSION: Monday 15 June 2026 at 10:00 am at the Legal Services
Boardroom, Lister Clarence Building, 221 Murchison Street, Ladysmith.
2. CLOSING AND OPENING DATE, TIME AND VENUE: Tuesday 7 July 2026 at 11:00 am in Room 206 –
Lister Clarence Building, 221 Murchison Street, Ladysmith.
Bid enquiries
Bid enquiries are to be addressed to Mr S Hadebe at telephone number: (036) 637 2231 Extension number 0787.
Bid submission
Sealed bids with the contract number and description of the bid endorsed on the envelope, with the bidders’ details
clearly indicated, must be deposited into the bid box located in the Public Entrance Door, Ground Floor of the Lister
Clarence Building at 221 Murchison Street, Ladysmith on or before the closing date and time. Bids received after the
said closing date and time and not clearly marked as prescribed, will not be considered. Facsimile and emailed bids
will not be accepted.
Bid documents may only be submitted on the original bid documentation form as issued by the Municipality
The following documents are mandatory:
1. Up to date Municipal Rates and Service Charges and Water Statements where the company is located.
2. Joint Venture Agreement if the company has entered into a joint venture and specifying the name of the
signatory in the JV.
3. CSD Report and BBBEE Certificate/Sworn Affidavit.
NB: Please note that the Municipality will only consider a service provider who is registered on the Central
Supplier Database (CSD).
Failure to attend the compulsory briefing sessions will invalidate your bid.
The following is applicable:
Evaluation.
Please note:
Bidders are required to provide proof for each of the following, namely qualification
Documents and reference letters for previously completed projects. Failure to do so
Will render the bid invalid.
The Alfred Duma Local Municipality is not bound to accept the lowest bid and reserves the right to accept the whole
or part of any bid or not to consider any bid not suitably endorsed or to reject any or the entire bid without stating the
reasons thereof.
Notice NO. 27/2026 dated: 26/05/2026
S s ngiba
Municipal manager
Alfred duma local municipality
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB grade 3ep to
9Ep) to provide specialised technical testing and repair
Services of electrical substations’ primary & secondary
Plant apparatus to the alfred duma local municipality for
Period of three (3) years
Conditions of the bid
Alfred duma local municipality
Department infrastructure &technical services
Conditions of the bid
A. General
1. Bid documents must be completed in black ink and prices must include VAT.
2. All pages and annexure(s) must be accompanied by a full signature.
3. The lowest or any bid will not necessarily be accepted and the Alfred Duma Local Municipality reserves the
right to accept the whole or any part of a bid or to reject any or all the bid without stating the reasons thereof.
4. No bid will be accepted by fax or e-mail.
5. Bids are to remain open for acceptance for a period of one hundred and twenty (120) days from the date they
are lodged and may be accepted at any time during the period of one hundred and twenty (120) days.
6. All prices and details must be legible / readable to ensure the bid will be considered for adjudication.
7. Full details of services offered must be supplied together with the return documents. All additional documents
returned with the bid documents must be firmly bound and marked as “Additional” to the specific bid
reference number.
8. Only bids on the Alfred Duma Local Municipality official bid document will be accepted and the original
document must be returned, fully completed and signed, in the form presented. Failure to do so will
invalidate such bid.
9. Corrections may not be made by means of a correcting fluid. In the event of a mistake having been
made it shall be crossed out in ink and be accompanied by a full signature/ initial at each and every
alteration. The Municipality reserves the right to reject the tender if corrections are not made in
accordance with the above.
10. Should it be considered necessary by the bidder that officials of the Alfred Duma Local Municipality should
proceed to other centres for inspection purposes, such costs shall be for the account of the bidder.
11. This contract will be governed by Alfred Duma Local Municipality reserves “Conditions of the Bid” only and
not any conditions supplied by the bidder.
12. The bidder must submit a comprehensive company profile, for example the founding company statements,
as well as detailed exposition of previous work done.
13. If items are not bid for a line must be drawn through the space in pen.
14. A valid Central Supplier Database number to be provided.
15. Registered in the relevant contractor category in the Construction Industry Development Board
Register of Contractors (CIDB).
16. Submission of a Joint Venture Agreement, where applicable, which has been properly signed by all
parties.
17. Proof of payment of Municipal Rates and Taxes or letter for Tribal Authority or lease agreement
must be attached.
18. Only bids received by 11:00 am on the given closing date in the tender box will be considered.
By submitting this bid, bidder authorises the Council or its delegate(s) to carry out any
investigation deemed necessary to verify the correctness of the statements and documents
submitted and that such documents reasonably reflect the ability of the Bidder to provide the
goods and services required by the Council.
Please note
1. The Municipal Manager may cancel a contract awarded to a person if:
a) The person committed a corrupt or fraudulent act during the procurement process or in the
execution of the contract, or
b) An official or other role player committed any corrupt or fraudulent act during the
procurement process or in the execution of the contract that benefited that person.
2. The Municipal Manager may reject the bid or quote of any person if that person or any of
its directors has:
a) Failed to pay municipal rates and taxes or municipal service charges and such rates, taxes
and charges are in arrears for more than three months;
b) Failed, during the last five years, to perform satisfactorily on a previous contract with the
Alfred Duma Local Municipality or any other organ of State after written notice was given
to that bidder that performance was unsatisfactory;
c) Abused the supply chain management system of the Municipality or have committed any
improper conduct in relation to this system;
d) Been convicted of fraud or corruption during the past five years;
e) Willfully neglected, reneged on or failed to comply with any government, municipal or other
public sector contract during the past five years; or
Been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt
Activities Act (No.12of2004) or has been listed on National Treasury’s database as a person prohibited from doing
Alfred duma local municipality
Contract NO. iats 2025/2026/10
Appointment of a panel of contractors (CIDB
Grade 3ep to 9ep) to provide specialised
Technical testing and repair services of
Electrical substations’ primary & secondary
Plant apparatus to the alfred duma local
Municipality for period of three (3) years
General conditions of contract
Alfred duma local municipality
Department infrastructure & technical services
General conditions of contract
Table of clauses
1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information inspection
6. Patent Rights
7. Performance security
8. Inspections, tests and analyses
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental Services
14. Spare parts
Recommended Certifications
Having these can improve your winning chances: NERSA Registration, PV GreenCard (Solar Installation)
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 4 of 2006
Relevant to electricity, generation, transmission, distribution and energy-service procurement.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 107 of 1998
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Organization
Alfred Duma Local MunicipalityContact Person
S HADEBE
Phone
+27 36 637 2231
[email protected]
Website
www.gov.za/about-government/contact-directory/kzn-municipalities/kzn-municipalities/emnambithi-ladysmith-local
Address
221 Murchison St, uMnambithi, 3370, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
05 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Alfred Duma Local Municipality governs Ladysmith and surrounds in the uThukela District of KwaZulu-Natal.
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance. Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 28 of 2002
Relevant to mineral resources, mining rights, prospecting and mining-related procurement.
Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.
Act 40 of 2004
Relevant to regulated electricity, piped-gas and petroleum-pipeline activities.
Relevant because this tender appears to involve electricity, power supply, energy infrastructure, generators, or energy maintenance.
Data conflicts
None detected
221 Murchison St, uMnambithi, 3370, South Africa
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