Three-year supply and delivery contract for firefighting uniforms to ray nkonyeni municipality

SCM Enquiries: Mr Bongani Mfenqa, Treasury SCM, Phone: 039-3128304, Email: [email protected]. Technical Enquiries: Mr P. Ramchander, Public Safety, Phone: 0616612992, Email: [email protected]. Submission Address: Bid Box at 10 Connor Street, Port Shepstone, 4240. Postal Address: P.O. Box 5, Port Shepstone, 4240.

Submit one (01) original bid document plus one (01) copy. Failure to submit both will result in disqualification. Bid documents must be: sealed in an envelope, clearly marked with "8/2/RNM0647 Supply and Delivery of Fire Fighting Uniform for Fire Personnel for a three-year period", and deposited in the Bid Box at 10 Connor Street, Port Shepstone by 12h00 on 6 July 2026. Bids must be completed in black ink, initialed on each page, signed, and not submitted by facsimile or electronically. Late or incomplete bids will be rejected. Bids must be submitted on official forms (not re-typed). Bids are valid for 120 days from closing date. Disqualification risks: late submission, incomplete documents, missing copies, unsigned or uninitialed pages, electronic submission, or failure to use official forms.

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Scope: Supply and delivery of fire fighting uniforms for fire personnel over a three-year period. Uniform items include: White long-sleeve shirts (sizes S/37 to 2XL/48), Black trousers (sizes 30 to 44), Black polyester/wool ladies skirts (size 28), Shoes (Black Parabellum, Elastic Half Boot), White short-sleeve shirts, Charcoal grey T-shirts with logo, Black Biogard socks, Navy combat trousers, Black anoraks, Black webbing belts with fire logos, Epaulettes, Flashers, Navy short-sleeve combat shirts, Baseball caps, Step-out gloves, Knitted beanies, Raincoats, Metalette ID shields, Bunny jackets with logo, Golfer tee shirts with logo, Peak caps, Ties, Lanyards. Material specifications: White long-sleeve shirts must be 65% polyester/35% cotton, 112g/m², optical white, conforming to S.A.B.S. standards. Black trousers must be plain weave, 55% polyester/45% new wool. Detailed specifications provided for shirt features (e.g., 30mm facings, six buttons, patch pockets with flaps, double yoke back, sports collar, fused gauntlet cuffs, permanent creases). Trousers must have plain bottom, single pleated front, rubber-lined waistband, eight belt loops, interlocking zip fly, vertical double-jetted side pockets, and permanent creases. Samples will be requested by the Bid Evaluation Committee (BEC) for further evaluation. Failure to submit samples on time will result in disqualification.

Pricing Schedule: Non-firm prices with annual CPI-based adjustments. Submit detailed pricing for all items (unit price excluding VAT). Total bid price must include 15% VAT. Bid validity: 120 days from closing date. Separate pricing schedules required for different delivery points if applicable.

Pricing Schedule: Non-firm prices with annual adjustments based on average CPI of each completed year. Prices quoted must exclude VAT (15% will be added). Submit a detailed pricing schedule for all items, including unit prices and totals. Payment terms: Payment within 30 days of invoice submission, accompanied by a delivery note. Payment in South African Rand (ZAR). Payment will only be made if the supplier completes the database application form to the satisfaction of the Chief Financial Officer. Performance security: Successful bidder must furnish performance security within 30 days of contract award. Acceptable forms: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque. Security will be discharged 30 days after contract completion, including warranty obligations.

Mandatory: Registration on the Central Supplier Database (CSD) with proof of registration. Tax Compliance: Valid Tax Compliance Certificate (TCS) or Tax Compliance Status PIN from SARS. Foreign suppliers must complete the pre-award questionnaire. Joint ventures/consortia must submit separate TCS/PIN/CSD numbers for each entity. B-BBEE: Preference points for Specific Goals: 10 points for EME/QSE 100% black-owned, 6 points for 51%-99% black-owned, 4 points for 25%-50% black-owned. Required Documents: Company registration documents, certified copies of ID documents of directors/owners/members/shareholders, valid Tax Compliance Certificate or PIN, Declarations (MBD 4, 6.1, 8, 9), Joint Venture agreements (if applicable). Prohibitions: No bids from persons in the service of the state. No contract awarded to bidders with tax or municipal arrears.

Contract Duration: Three (3) years. Payment: Within 30 days of invoice submission, in ZAR. Performance Security: Required within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Warranty: 12 months from delivery or 18 months from shipment, whichever is earlier. Penalties: Deductions for late delivery at current prime interest rate per day. Termination: For default, insolvency, or corrupt/fraudulent practices. Force Majeure: Exempts supplier from liability for events beyond their control. Dispute Resolution: Mediation first, then South African court if unresolved. Governing Law: South African law. Contract Language: English. Subcontracts: Must be notified in writing; supplier remains liable. Assignment: Requires purchaser’s written consent. Price Adjustments: Allowed annually based on CPI. Variation Orders: Up to 15% of contract value without price escalation.

Evaluation Method: 80/20 Preference Points System (Method 2). Price = 80 points, Specific Goals (B-BBEE) = 20 points. Specific Goals Points: 10 points for EME/QSE 100% black-owned, 6 points for 51%-99% black-owned, 4 points for 25%-50% black-owned. Functionality scoring formula: PS = (So x Ap) / Ms. Quality of samples is included in evaluation. Bids failing minimum quality thresholds are rejected.