Repairs and maintenance of railway sidings for msunduzi municipality (kwazulu-natal) – open tender

Closing date: 08 July 2026 at 12h00. Compulsory Tender Briefing Meeting: 19 June 2026 at 12h00, Auditorium No. 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg, 3201. Tender documents available from 12h00 on 04 June 2026.

Technical enquiries: Kim Mather (Roads Unit), Tel: 033-392 2182, Email: [email protected]. Procurement enquiries: Vinesh Govender (Supply Chain Management), Tel: 033-392 2027, Email: [email protected]. Submission address: Tender Box, Central Stores, 2 Abattoir Road (Off Kershaw Road), Pietermaritzburg, 3201. SCM Head Office: 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, 3201, Tel: 033-392 2472, Fax: 033-392 2532.

Submit sealed tenders with original handwritten priced tender document and a digital copy on CD/USB Flash Drive. Endorse envelope with 'Contract No.' and 'Contract Description'. Place in Tender Box at Central Stores, 2 Abattoir Road (Off Kershaw Road), Pietermaritzburg, 3201 (Coordinates: -29.6126297, 30.3610014) by 12h00 on 08 July 2026. No late submissions accepted. Only tenders in the Tender Box will be accepted. Tender validity period: 4 months from closing date. Compulsory Tender Briefing/Site Inspection meeting attendance required; certificate must be completed and signed. Failure to comply with submission or briefing requirements will disqualify the tender. Tender Form must be fully completed and signed. All Declarations must be completed and signed by the Tenderer, and before a Commissioner of Oaths where applicable. Valid Tax Clearance Status Verification Pin and CSD Supplier Number must be attached. Prices must include VAT regardless of VAT status.

Scope: Repair and maintenance of railway sidings for Msunduzi Municipality on an 'as and when' basis. Site: Willowton Industrial Area, Pietermaritzburg (3km track from Greytown Transnet line after Midlands Liberty Mall). Work includes: site establishment, lift/pack box slacks, slew track, replace sleepers, turnout maintenance, welding (rails, joints, clips), ballast screening/replacement, supply/fit rail components (12m x 48kg rails, fishplates, etc.), vegetation control, drainage maintenance, stop blocks, and miscellaneous track work. Contractor must: have a qualified Track Master on site at all times; provide two qualified Railway Flagmen; appoint a Railway Safety Officer to manage SMS per RSR standards; comply with Railway Safety Regulator (RSR) requirements; submit annual RSR ASIP & permit documentation; perform incident investigations; ensure all materials are SANS-approved and equipment RSR-compliant. Contractor must coordinate with Transnet Freight Rail (TFR) for line closures and submit work programs to TFR and Municipality. Response time: 48 hours from Works Order receipt (including emergencies). Contract duration: 36 months. Maintenance period: 12 months per completed work. Standards: Spoornet E 10-1996, Spoornet Platelayer’s Manual 2000, SABS 1200NB, SANS 3000.

Mandatory requirements: CIDB Grading 1 CE or higher (active status; CRS number and status must be filled in tender document). Track Master/Plate Layer: Must have railway track experience; certified trade test copies (by Commissioner of Oaths) required. Health & Safety Officer: Must be professionally registered with SACPCMP; CV required showing railway safety management experience. Railway Occurrence Investigator: RSR-compliant qualifications required. Railway Flagmen: Two qualified Flagmen required; qualifications must be submitted. All key personnel qualifications must be submitted with tender; replacements require immediate submission of matching qualifications and proof of employment for Municipality approval.

Materials and workmanship must meet specifications and standards (Spoornet E 10-1996, Spoornet Platelayer’s Manual 2000, SABS 1200NB, SANS 3000). Engineer may direct tests at manufacture/fabrication/delivery sites. Contractor must provide assistance, instruments, labour, and materials for testing. Samples may be required at Contractor’s cost; approved samples retained as standards. Inferior or non-compliant materials must be removed immediately at Contractor’s expense. All materials must be SANS-approved. Final quality must satisfy Senior Manager, Roads and Transportation.

Pricing based on Schedule of Rates (not quantities). Rates must include all costs: labour, plant, transport, equipment, compliance, profit, materials. VAT must be included regardless of vendor status. Payment: 30 days via cheque; for works >R3,000 (excl. VAT), quote Council’s VAT No. 4600107835. Contractor must have a bank account in the legal name on Tax Clearance Certificate. Penalties: 2% of Works Order value per day for late delivery. Escalation: Rates fixed for first year; CPI applied thereafter. Price adjustment formula: E = V x (Ie – 1)/Io (if specified; base index = June 2026). Forward cover for imported goods must be included in pricing. Freight/insurance/railage rate increases: Pro rata adjustment with original proof of payment. Contractor must notify Municipality of rate variations. Discounts for early payment may be considered in adjudication.

Pricing: Schedule of rates (not quantities). Rates must include all costs (labour, plant, transport, equipment, compliance, profit, materials). VAT must be included regardless of vendor status. Payment terms: Within 30 days of Engineer’s certificate, via cheque. For works >R3,000 (excl. VAT), quote Council’s VAT No. 4600107835 on invoices. Contractor must have a bank account in the legal name matching the Tax Clearance Certificate. Penalty: 2% of Works Order value per day for late delivery. Escalation: Rates fixed for first year; CPI applied thereafter. Price adjustment formula: E = V x (Ie – 1)/Io (if specified). Forward cover for imported goods must be included in pricing. Insurance: R5 million public liability required before award, valid for contract duration.

Mandatory: CIDB Grading 1 CE or higher (active status). Track Master/Plate Layer with railway track experience (certified trade test copies required). CSD registration (Supplier Number and Unique Registration Reference Number). Valid Tax Clearance Certificate and Tax Compliance Status Verification Pin. B-BBEE: Minimum Level 4 (10 points for 51%+ black ownership/management control). Locality: Company based in KZN (10 points, proof via CIPC, utility bill, or lease agreement <3 months old). Compliance with: OHS Act, COID Act, Labour Relations Act, BCE Act, Income Tax Act, VAT Act, Engineering Profession Act, Railway Safety Regulator Standards, GCC, SANS. Municipal fees must be in order (declaration required). Joint Ventures/Consortiums: Submit Tax Pins, CSD Reports, Declarations of Interest, Past SCM Practices, Independent Bid Determination, and signed undertaking for all parties.

Contractor must comply with OHS Act and Railway Safety Regulator (RSR) standards. Requirements: Qualified Track Master on site at all times (certified trade test required). Two qualified Railway Flagmen posted on either side of the working team (qualifications submitted to Municipality). Appoint a Specialized Railway Safety Officer to manage SMS per RSR standards (conduct meetings, investigations, submit reports to RSR). Submit all RSR-required safety documentation (training, programs, qualifications, compliances) upon contract award and updates during contract. Contractor must have a Railway Occurrence Investigator (RSR-compliant qualifications). All equipment must comply with RSR and safety standards. Maintain clean, hygienic site conditions. OHS Act compliance: Keep incident records, investigate incidents, examine records via Safety Committee, furnish returns to divisional inspector, designate full-time supervisor. Notify divisional inspector of work address, nature, start/completion dates.

Contract governed by South African Institution of Civil Engineers’ General Conditions of Contract (2015) amended by Engineer’s Special Conditions. Contract documents include: Conditions of Tender, Standard Conditions of Contract, Special Conditions, Legislation, Specifications, Pricing Schedule, Tender Form, Drawings, Data Sheets, Annexures. Contractor must comply with all applicable legislation (OHS Act, COID Act, etc.). Contract duration: 36 months. Maintenance period: 12 months per completed work. Payment: 30 days via cheque; VAT inclusive. Contractor must notify TFR for line closures and submit work programs. Penalties: 2% of Works Order value per day for late delivery. Contract may be terminated for non-performance. Contractor must enter into SLA post-award. No subletting without Engineer’s written consent. Contractor remains liable even if subletting is approved.

Two-stage evaluation: Stage 1 (Functionality, 75 points max) and Stage 2 (80/20 Preference Points). Stage 1 criteria: Previous railway track projects (50 points, 10 per project, max 5 projects; subcontractor work accepted with main contractor’s appointment letter), Track Master/Plate Layer experience (15 points: >10 years=15, 5-10 years=10, <5 years=0; CV and traceable references required), Health & Safety Officer (10 points: SACPCMP registration required; >5 years=10, 3-5 years=5, <3 years=0; CV and registration certificate required). Minimum thresholds: CIDB 1-2: 25 points (33%); CIDB 3+: 35 points (47%). Stage 2: Price (80 points) + Specific Goals (20 points: 10 for 51%+ black ownership, 10 for KZN-based company). Proof for Specific Goals: CSD for B-BBEE, CIPC/utility bill/lease agreement (<3 months) for locality.