Facilitation of seta/qcto-accredited disc cutter training for PRASA KZN region (36-Month contract)

Closing date: 19 June 2026. Closing time: 12:00 PM. Bid validity period: 60 working days from the closing date. Bidders may be requested to extend the validity period if PRASA's internal processes are not finalized within this period.

Bid submission address: 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer Area, Helpdesk, PRASA SCM, KwaZulu-Natal. Bidding procedure enquiries: Contact Person - Siphesihle Miya, Telephone - 031 813 0089, Email - [email protected]. Complaints: Email - [email protected]. Include bid reference number (KZN/PRASA/2026/02/17/Q-01), closing date, supplier name, contact details, and detailed complaint.

Submit bids by the closing date and time to the bid box at: 65 Masabalala Yengwa Avenue, PRASA Regional Office Foyer Area, Helpdesk, PRASA SCM, KwaZulu-Natal. Late bids will not be accepted. Bids must be submitted on the official forms provided and not re-typed. Mandatory returnable documents must be included; failure to submit these will result in disqualification. Bidders must fill the closing register upon submission or provide proof of timely submission. Bids must be sealed in an envelope. Do not include references to other quotations or proposals. Any attempt to canvass SCM officers or PRASA employees during the evaluation period may result in disqualification.

Scope: Facilitate DISC CUTTER training for PRASA KZN Region as and when required over 36 months. Duration: 2-5 days per training session. Venue: Durban Station. Unit Standard: SAQA 120455 (Occupational Certificate: DISC CUTTER). Service Provider Requirements: Must be SETA or QCTO accredited for the specified unit standard. Competency Certificate: Must be submitted upon successful completion of training. Training Content: Must include compulsory Knowledge and Practical Skill Modules. Learners must be able to: Identify and obtain relevant rail disc-cutting machines and consumables. Prepare the rail disc-cutting machine according to manufacturer's instructions and specifications. Plan and prepare for cutting, including identifying rails correctly. Operate the disc-cutter safely and correctly. Perform post-operational procedures and after-operational care per company/manufacturer specifications. Safety Requirements: Work area must be observed for fire and safety hazards, with appropriate action taken. Correct firefighting and first aid equipment must be identified and obtained. All tools and procedures must follow manufacturer's/company specifications. Bill of Quantities (BOQ): Includes 1 disc cutter per year for 3 years.

Bidder Track Record: PRASA may consider a bidder’s track record in related projects as part of the objective criteria for awarding the tender. Award Distribution: PRASA reserves the right to spread awards to bidders not previously appointed or to avoid concentrating awards to previously appointed bidders. Factors considered include: number of bids awarded to the highest-scoring bidder in preceding financial years, capacity of the highest-scoring bidder, value and scope of previous awards, price difference between bidders, and whether the services are of a specialised nature.

Accreditation: The service provider must have valid SETA or QCTO accreditation for Occupational Certificate: DISC CUTTER (SAQA Unit Standard 120455). Compliance: Completion of all items in the Bill of Quantities (BOQ) is mandatory; failure results in automatic disqualification. Training Standards: Training must adhere to manufacturer's and company specifications, including safety and operational procedures. Competency Certificate: Must be issued upon successful completion of training to confirm learner competency.

Pricing Schedule: Bidders must complete the attached Pricing Schedule Annexure strictly as provided. Deviation from the format may result in the bid being declared non-responsive. Bill of Quantities (BOQ): Must be completed in line with the schedule, including all items for Years 1, 2, and 3. Cost Breakdown: A detailed cost breakdown must be provided. Price Escalation: Basis and formula for price escalation must be indicated. Discounts: Any discounted prices will only be considered in the final evaluation stage on an unconditional basis. Currency: All prices must be quoted in South African Rand (ZAR), inclusive of VAT.

Pricing: Must be quoted in South African Rand (ZAR), inclusive of all applicable taxes. Pricing must be firm and clearly indicate the basis. Bidders must complete the attached Pricing Schedule Annexure strictly; deviation from the format may result in the bid being declared non-responsive. Cost breakdown must be provided. Price escalation basis and formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the highest-scoring bidders if the initial price is not market-related. Payment Terms: PRASA pays within 30 days of receipt of the supplier's correct tax invoice. Delivery Period: Suppliers must offer their earliest delivery period. Delivery will be effected within a specified number of working days from the date of order (to be completed by the service provider).

Tax Compliance: Bidders must ensure compliance with their tax obligations. A valid Tax Compliance Status (TCS) PIN issued by SARS must be submitted to verify tax status. Application for TCS PIN can be made via e-Filing on www.sars.gov.za. A printed TCS certificate may also be submitted with the bid. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. Central Supplier Database (CSD): Bidders must self-register on the National Treasury’s CSD at https://secure.csd.gov.za/. PRASA will only accept bids from prospective bidders listed on the CSD. Foreign suppliers with no local registered entity are exempt from CSD registration. B-BBEE: Bidders must submit a B-BBEE Certificate or Affidavit. For joint ventures, a consolidated scorecard is acceptable. Points are awarded for B-BBEE Level 1 (5 points) and 51% Black Ownership (5 points). Localisation: Points are awarded for business location within eThekwini Municipality (5 points) or KZN (5 points). Evidence includes a councillor letter, municipal utility bill, or lease agreement indicating the business address. Disqualification: No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

Work Area Safety: The work area must be observed for fire and safety hazards, with appropriate action taken. Equipment: Correct firefighting and first aid equipment must be identified and obtained before training commences. Operational Safety: The rail disc-cutting machine must be prepared and operated according to manufacturer's procedures and specifications. Tools and testing procedures must follow manufacturer's/company specifications to ensure safety. Post-Operational Safety: The rail disc cutter must be placed safely and correctly according to company/manufacturer specifications and procedures.

Contract Terms: The contract is governed by the law of the Republic of South Africa, with parties submitting to the non-exclusive jurisdiction of South African courts. Warranty: The supplier warrants that items meet PRASA’s requirements, are fit for purpose, and remain free from defects for one year from acceptance (unless otherwise stated). Indemnity: The supplier indemnifies PRASA against all claims, costs, and expenses arising from negligence, infringement of rights, or breach of statutory duty. Subcontracting: The successful bidder may only subcontract with PRASA’s prior written approval. The bidder remains liable for performance. Payment: PRASA pays within 30 days of receipt of a correct tax invoice. Delivery: Late deliveries may incur penalties. Rejection: PRASA may reject non-compliant items and return them at the supplier’s risk and expense. Funding Contingency: The award is subject to PRASA securing necessary funding and budget allocation. PRASA reserves the right to cancel the RFQ if funding is not secured. Bidders waive the right to claim damages or institute proceedings in such cases. PRASA will keep bidders informed of funding progress.

Evaluation is conducted in three stages: Stage 1 (Mandatory Requirements): Bidders must comply with all mandatory requirements to proceed. This includes submission of the closing register or proof of timely submission, valid SETA or QCTO accreditation for Occupational Certificate: DISC CUTTER (SAQA Unit Standard 120455), and completion of all items in the Bill of Quantities (BOQ). Failure to meet any mandatory requirement results in automatic disqualification. Stage 2 (Price and Specific Goals): Maximum points are allocated as Price: 80, Specific Goals: 20. The 80/20 Preference Point System applies. Price points use the formula: Ps = 80 (1 - (Pt - Pmin) / Pmin). Specific Goals points are awarded for B-BBEE Level 1 (5 points), 51% Black Ownership (5 points), and localisation within eThekwini Municipality (5 points) or KZN (5 points). Evidence includes B-BBEE Certificate/Affidavit, CIPC documents, and municipal proof of business address. Points are awarded on a pro-rata basis. Stage 3 (Returnable Documents): Mandatory documents include completed RFQ documentation, Joint Venture/Consortium Agreement (if applicable), valid SARS PIN, CSD supplier report, CIPC Certificate, and B-BBEE Certificate/Affidavit. Incomplete documents may lead to disqualification unless resubmitted within PRASA's timeframe. Objective criteria may justify awarding to a lower-scoring bidder based on track record or award distribution.