Foundry training & furnace repairs project implementation at dact (6-Month contract)

SCM Enquiries: Admin Office, Tel: (033) 264 2864/2731, Email: [email protected]. Technical Enquiries: Nhlanhla Buthelezi, Tel: 063 299 9368, Email: [email protected].

Submit your bid in a sealed envelope to the bid box at Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg by 22 June 2026 at 15:00. Late submissions will not be accepted. Bidders must sign the official submission register at reception upon delivery. Couriers/drivers must be informed of this requirement. Use only the official forms provided (do not retype). Photocopies are allowed but must bear original signatures. Each envelope must clearly display the bidder’s name, address, bid number (Q 02 EDTEA 26/27), and closing date. Bids sent via post, fax, email, or electronic means will not be considered. No alterations are permitted without initials, and correcting fluid/erasable pens are prohibited. All pages must be initialed by the bidder.

Scope: Roll out and implement a Foundry Training and Furnace Repairs Project at the Downstream Aluminium Centre for Technology (DACT) to improve metal beneficiation skills. Duration: 6 months from signing of Service Level Agreement. Key deliverables: Training in foundry operations and furnace repairs, practical implementation, and skills transfer. Standards: Must comply with MERSETA and ETDP SETA accreditation requirements for training facilitators. All goods/services must meet the specifications outlined in the Terms of Reference (Annexure A).

Goods/services must conform to standards specified in bidding documents and Terms of Reference (Annexure A). Pre-bidding testing costs are for the bidder’s account. Supplier premises must be open for inspection by the Department at reasonable hours. If inspections reveal non-compliance, costs are borne by the supplier, and goods/services may be rejected. Supplier must permit purchaser to audit records related to contract performance. Non-compliant supplies must be replaced or removed at supplier’s cost. Purchaser may procure replacements at supplier’s expense if substitutes are not provided promptly.

Submit pricing using SBD 3.1 (Firm Prices) for goods or SBD 3.3 (Professional Services) for services. Only firm prices are accepted; non-firm prices (e.g., subject to exchange rate variations) will be disqualified. For professional services, include: ceiling price, hourly/daily rates for personnel, phase breakdowns with costs and man-days, and travel expenses (actual costs with proof). All prices must include VAT at 15% and other applicable taxes (PAYE, income tax, UIF, skills development levies). Delivery costs must be included in the bid price. Offer validity: 60 days from closing date. Specify if rates are firm for the contract period. If not, provide adjustment basis (e.g., CPI).

Pricing must be firm and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit pricing using SBD 3.1 (Firm Prices) or SBD 3.3 (Professional Services). Offer must remain valid for 60 days from closing date. Pricing must cover all costs, including delivery, travel, and incidental services. For professional services, provide a ceiling price, hourly/daily rates for personnel, and breakdown of phases with associated costs and man-days. Travel expenses must be actual costs with proof. Payment terms: Invoices must be accompanied by delivery notes and proof of fulfillment of obligations. Payments will be made within 30 days of invoice submission in South African Rand (ZAR).

Registration on Central Supplier Database (CSD) is mandatory. Submit CSD registration number and signed declaration (Section E) confirming information is correct and up to date. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. B-BBEE: Submit completed SBD 6.1 form and ownership demographic schedule. Specific goals: African Ownership (10 points) and Geographical Location in KZN (10 points). Proof of MERSETA and ETDP SETA accreditation certificates required for training facilitators. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Disclosure form (SBD 4) must be completed to confirm no conflicts of interest or collusive practices.

Contract period: 6 months from signing of Service Level Agreement. Warranty: Goods/services must be free of defects for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier. Supplier must repair/replace defective items at no cost upon written notice. Performance security: Successful bidder must provide a bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque within 30 days of contract award. Security will be discharged 30 days after contract completion. Prices: Must remain fixed as quoted unless adjusted per Special Conditions of Contract (SCC). Payment: Invoices must include delivery notes and proof of fulfillment. Payments made within 30 days in ZAR. Contract amendments: Require written agreement signed by both parties. Subcontracts: Must be notified in writing; supplier remains liable. Delays: Supplier must notify purchaser in writing of any delays. Penalties may apply unless extension is granted. Assignment: Supplier cannot assign obligations without purchaser’s written consent. Termination: Purchaser may cancel contract for breach or delays, with penalties as per GCC Clause 22.