PRASA KZN report writing and presentation training service provider RFQ

Closing date: 19 June 2026. Closing time: 12:00. Validity period: 60 working days from the closing date. PRASA may request an extension of the validity period if internal processes are not finalized within this time.

For bidding procedure enquiries, contact Mduduzi Nkosi. Telephone: 031 813 0283. Email: [email protected]. Submission address: Tender Box No. 07, PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. For complaints, use [email protected] and include: Bid/Tender Description, Reference Number, Closing Date, Supplier Name, Supplier Contact Details, and Detailed Complaint.

Submit bids by the closing date and time (19 June 2026, 12:00) to Tender Box No. 07 at PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. Bids must be sealed and deposited in the designated tender box. Late bids will not be accepted. Bids must be submitted on the official forms provided and not re-typed. All mandatory returnable documents must be included; failure to provide these may result in disqualification. Bidders must fill and sign the submission register upon submission. No direct or indirect canvassing of SCM officers or PRASA employees is permitted between the closing date and award. Bids must not reference other quotations or proposals. Any additional conditions must be included in an accompanying letter.

Service required: Report writing and presentation training. SAQA Unit Standard: 110023 (NQF Level 4). Duration: 4 days. Venue: Durban. The service provider must be accredited for Unit Standard 110023. A Competency Certificate must be submitted upon successful completion of the training. Scope: Training must enable learners to: Relate the purpose, content, form, frequency, and recipients of reports to business information needs. Identify information sources and organizational procedures for obtaining and distributing information. Compile reports ensuring content and format meet requirements and deadlines. Liaise with relevant parties to verify reported information aligns with requirements.

The service provider must be accredited for SAQA Unit Standard 110023 (NQF Level 4). A Competency Certificate must be issued upon successful completion of the training. Training must ensure learners can produce reports that meet organizational standards for content, format, and deadlines.

Complete the provided Pricing Schedule and Bill of Quantities. Pricing must be in ZAR, inclusive of VAT. The schedule includes: Item (Report writing and presentation training), Unit of Measure (Person), Quantity (1), Unit Price, and Total. Subtotal, VAT, and Total must be clearly indicated. Deviations from the provided format may result in a non-responsive bid. Discounts, if offered, will only be considered in the final evaluation stage on an unconditional basis.

Pricing must be quoted in South African Rand (ZAR), inclusive of all applicable taxes. Prices must be firm and clearly indicate the basis. Complete the attached Pricing Schedule and Bill of Quantities strictly as provided; deviation may result in a non-responsive bid. Include a cost breakdown and indicate the price escalation basis and formula. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice. If the highest-scoring bidder’s price is not market-related, PRASA may negotiate with the top three bidders in descending order. If no agreement is reached, the RFQ may be canceled.

Tax Compliance: Bidders must submit a valid Tax Clearance Certificate or SARS PIN as of the closing date. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS Certificate/PIN/CSD number. CSD Registration: Bidders must be registered on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/. Foreign suppliers with no local entity are exempt. B-BBEE: Preference points are awarded for B-BBEE compliance (Minimum Level 2 or better). Additional points for EME/QSE 51% Black Owned or 51% Black Owned entities. Proof of compliance (B-BBEE Certificate, Affidavit, CIPC Documents, or Audited Financials) must be submitted. Disqualification: Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Contract Terms: The contract is governed by PRASA’s General Conditions of Purchase and South African law. The Supplier warrants that services will meet PRASA’s requirements and remain defect-free for one year from acceptance. The Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or breach of statutory duty. Subcontracting requires PRASA’s prior written approval; the primary contractor remains liable for performance. Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts. Special Conditions: Funding Contingency. Award is subject to PRASA securing funding and budget allocation. PRASA may cancel the RFQ at any stage if funding is not secured. Bidders waive the right to claim damages or institute proceedings if the RFQ is canceled due to funding issues. PRASA will keep bidders informed of funding progress.

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, your bid will be automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Bidders to fill and sign the closing /submission register on submission of tender

a)

documents.

Bidder to submit Unit standard:110023

b)

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the bidder to submit the

information within five (5) working days. Should this information not be provided, your bid proposal will be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement

a Completion of RFQ

b Tax Clearance Certificate (Valid as at the closing date of this RFQ) Or supply Sars

pin.

c Company CSD registration number

Signed Joint Venture, Consortium Agreement or Partnering Agreement (if

d applicable)

Stage 2

2.1 Stage 3- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders:

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

PS = 80 (1 − Pt−Pmin )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points Evidence

claimed (80/20 allocated

The specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE BEE Certificate /

10 Affidavit (in case of

(Minimum Level 2) JV, a consolidate

scorecard will be

accept)

EME or QSE 51% Black Owned 6 Audited Annual

Financial/ B-BBEE

Certificate / Affidavit

51 % Black Owned 4 CIPC Documents / B-

Bbee

Certificate/Affidavit

Total 20

pg. 8

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price schedule and not

utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price discount(s) in the

final evaluation stage on an unconditional basis.

8 Respondents are to note that if price offered by the highest scoring bidder is not market related, PRASA may not award

the contract to the Respondent. PRASA may:

9 negotiate a market-related price with the Respondent scoring the highest points;

10 if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the

second highest points;

11 if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related

price with the Respondent scoring the third highest points;

12 If a market-related price is not agreed with the Respondent scoring the third highest points, PRASA must cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of Bidding Entity) of

__________________________________________________________________

________________________________________________________________________________ code

_________________

(Full address) conducting business under the style or title

of:__________________________________________________________________ represented by:

____________________________________________________________________ in my capacity

as:____________________________________________________________________ being duly authorised, hereby offer to

undertake and complete the above-mentioned work/services at the prices quoted in the bills of quantities / schedule of quantities

or, where these do not form part of the contract, at a lumpsum, of R

_______________________________________________(amount in

numbers);____________________________________________________________________________________________

________________________________________ (amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service provider).

pg. 9

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items (goods/services/works) as

described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding anything to the contrary in

any document issued or sent by the Supplier, these conditions apply except as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions of purchase are subject

to such further special conditions as may be prescribed in writing by PRASA in the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment, which is calculated in

accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is used to convert from this

currency to South African Rand. Payment to the Supplier in this currency other than South African Rand, does not exceed the

amounts stated in the order/contract. PRASA pays for the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late deliveries or late

completion of the items may be subject to a penalty if this is imposed in the order/contract. No payment is made if the Supplier

does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of the destination in

accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note specifying the means

of transport, weight, number of volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced

invoice as soon as is reasonably practical after dispatch of the items, and states on all communications in respect of the order

the order number and code number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to PRASA when accepted by

PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part of the items by giving

written notice to the Supplier specifying the reason for rejection and whether and within what period replacement of items or re-

work are required.

pg. 10

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk and expense. Any

money paid to the Supplier in respect of the items not replaced within the time required, together with the costs of returning

rejected items to the Supplier and obtaining replacement items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points Evidence

claimed (80/20 allocated

The specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE BEE Certificate /

10 Affidavit (in case of

(Minimum Level 2) JV, a consolidate

scorecard will be

accept)

EME or QSE 51% Black Owned 6 Audited Annual

Financial/ B-BBEE

Certificate / Affidavit

51 % Black Owned 4 CIPC Documents / B-

Bbee

Certificate/Affidavit

Total 20

pg. 16

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

pg. 17

Section 7

Report writing and presentation Training Specifications

SAQA Unit standard: - 110023

Duration: 4 days

Venue: Durban

Level: NQF 4

Unit standard:110023

The service provider must be accredited

Competency Certificate to be submitted upon successful completion