How will bids be evaluated?

{ "mandatory": [ "CIDB Grade 6CE or 6GB (active registration).", "CSD registration (supplier number + unique reference).", "Valid SARS Tax Clearance Status Verification Pin.", "Experience: Minimum 3 VIP toilet supply **and** installation projects (combined, not separate).", "Contract Manager: National Diploma in Civil Engineering + LIC certification (NQF L5).", "Attendance of tender briefing (non-compulsory but recommended).", "Submission of all required annexures and declarations." ], "preferential": [ "Black Owned Enterprise (51%+ South African Black ownership/management): Up to 10 points.", "Locality: Msunduzi jurisdiction (6 points) or Umgungundlovu (4 points). Proof: Lease agreement or municipal account." ], "exclusions": [ "Persons in the service of the state or their associates.", "Advisors/consultants contracted with the municipality.", "Tenderers with past SCM violations or restricted status." ] }

Who should be contacted for queries about this tender?

{"name":"E Mail Address","email":"mandisa.mbele@msunduzi.gov.za","phone":"061 451 2593","department":"Offices,","address":"N OF APPROXIMATELY 6000 VIP TOILETS WITHIN WARDS 1 – 41,"}

Supply & Construction of 6000 VIP Toilets – Open Tender in KwaZulu-Natal

Appointment of service providers on an open tender process for the supply and construction of approximately 6000 vip toilets within wards 1 – 41, pietermaritzburg (minimum CIDB grade 6ce or 6gb)

{"closingDate":"7 July 2026","closingTime":"12h00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"tended and has the “Site Inspection/Tender Briefing”\",\"is_compulsory\":true}"}

• Minimum CIDB grade 6ce or 6gb • open tender process (RFB) • scope: supply and construction of vip toilets in pietermaritzburg wards 1–41

Appointment of service providers on an open tender process for the supply and construction of approximately 6000 vip toilets within wards 1 – 41, pietermaritzburg (minimum CIDB grade 6ce or 6gb)

{"closingDate":"7 July 2026","closingTime":"12h00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"tended and has the “Site Inspection/Tender Briefing”\",\"is_compulsory\":true}"}

• Minimum CIDB grade 6ce or 6gb • open tender process (RFB) • scope: supply and construction of vip toilets in pietermaritzburg wards 1–41

{"name":"E Mail Address","email":"[email protected]","phone":"061 451 2593","department":"Offices,","address":"N OF APPROXIMATELY 6000 VIP TOILETS WITHIN WARDS 1 – 41,"}

Returnable Documents: The materials mentioned in the bill of quantities must comply with SANS 1200., Appointment letters and, Minimum of three (3) VIP Toilets completion certificates /, Minimum CIDB Grading of 6CE or, CIDB Registration 6GB – Active CIDB registration Bidder CRS Number,  The contractor/ service provider must maintain the same key personnels submitted with the tender., In a case where the key personnel submitted at tender stage leaves the employment of the service

1.0 Scope of works

1.1 The scope of work involves the following;

Purchase and delivery of VIP toilet top and bottom structures as well as doors and associated

fittings to individual households identified within each ward

The excavation and lining of the pit, pit to be min 3 cubic meters
The construction of the super structure.
The contractor is to provide all ISD facilitation.
Use of local labour, CLO and Foreman with rates to be set and standardised through consultation

with the client.

Monthly EPWP reporting, GPS tagging of each unit and submission of corresponding happy letters

signed by each beneficiary.

2.0 Project champion

Name and Surname: Mandisa Mbele

E-mail: [email protected]

Telephone No: 061 451 2593

3.0 Detailed specification

3.1 The specifications of the unit must be as follows:

3.1.1 Standard Unit

Steel doors
Minimum capacity of 3m3 pit
IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit, minimum 2 litre.

3.1.2 Disabled Unit

Steel doors
Minimum capacity of 3m3 pit

IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit, minimum 2 litre.

4.0 Contract period

4.1 The contract period shall be 36 Months from the date of site handover.

5.0 Place of delivery and delivery period

5.1 The location of the work is within Wards 1 to 41, Pietermaritzburg, and is to be delivered in the

2026/27, 2027/28 and 2028/29 Financial Years.

6.0 Site meetings/tender brieifing

6.1 A non-compulsory Tender Briefing/Site Inspection will be held on Friday, 19 June 2026, at the

Auditorium 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg,

commencing at 10h00.

7.0 Insurances required

7.1 The limit of the public liability insurance is R 500 000.00 for any single claim-the number of claims

to be unlimited during the construction and Defects Liability period.

7.2 Contractor all risk insurance.

7.3 Employer’s common law liability insurance and workman’s compensation insurance.

8.0 Escalation

8.1 Escalation is not applicable for the first 12 months of the contract.

8.2 Escalation will become applicable in the 13th month, with the indices of the 12th month being used

as the base date for calculation of such escalation.

8.3 Escalation will be calculated from the 13th month after date of site handover.

9.0 Compliance with any legislation, bylaws, etc

9.1 All works to be undertaken under the Contract shall be compliant in accordance and/or governed

by:-

 Contractors will be deemed by submitting a tender to have undertaken to comply fully for all

purposes under this Contract with all current legislation and related regulations.

 The Contractor shall comply with the Occupational Health and Safety Specification prepared by

the Employer in terms of the Construction Regulations, 2014 promulgated in terms of Section 43 of

the Occupational Health and Safety Act (Act No. ).

 The Contractor shall comply with the Environmental Specification prepared by the Employer; and

is deemed to have made himself conversant with all legislation pertaining to the environment,

including provincial and local government ordinances, which may be applicable to the contract.

 The Contractor shall comply with the guidelines specified in GCC 2015- 3rd Edition.

 MFMA

 SCM Regulations

 Msunduzi SCM Policy

 Ppfa 2022

10.0 Penalties

10.1 The penalties for failing to complete the work within the contract duration shall be 0.1% of the

construction value per day.

11.0 Retention and sureties

11.1 Retention is not applicable to this project; The VIP toilets are not handed over to the municipality

once construction is complete. The toilets are handed over to the respective homeowners, and a

Happy Letter is signed by the Beneficiary stating that they are happy with the toilet and further

signed off by Msunduzi personnel confirming that construction of the unit was done to standard.

11.2 The Contractor is required to provide a security for the due performance of the Contract in the form

of a Performance Guarantee, equal to the value of 10% of the Contract value, issued by a

registered financial services provider or by cash payment made out to the account of the Msunduzi

Municipality.

12.0 Guarantee/warranty/defects liability period

12.1 Defects Liability Period is not necessary, as the toilets are handed over to the respective

homeowners upon completion and not Msunduzi Municipality. Beneficiaries take ownership of the

toilets within their property and are fully responsible for the maintenance of it. They do not form

part of the Msunduzi Municipality assets.

13.0 Inspection of contractor’s premises

13.1 Not Applicable.

14.0 Maintenance period

14.1 Not Applicable.

15.0 Materials

15.1 The materials mentioned in the bill of quantities must comply with SANS 1200.

16.0 Mega projects

16.1 The contractor is expected to use LIC while undertaking this project and provide. Such works shall

be constructed using local workers who are temporarily employed in terms of this Scope of Work.

17.0 Mandatory requirements

17.1 The table below lists the Mandatory requirements:

Description of Bidder Capacity Trait to be Custodian/Principa

APPROXIMATELY 6000 VIP TOILETS WITHIN WARDS 1 – 41, PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

The successful bidder will be required to fill in and sign a written contract form

Bid response documents may be deposited in the bid box at:

Msunduzi municipality’s central stores

2 abattoir road ( off kershaw street)

Pietermaritzburg

3201

(Coordinates -29.6126297;30.3610014)

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Are you a foreign

Are you the accredited based supplier

REPRESENTATIVE IN SOUTH FOR THE GOODS Yes

AFRICA FOR THE GOODS /SERVICES /WORKS No

Yes No

/Services /works offered? Offered? [If yes, answer part

[If yes enclose proof] b:3 ]

Total number of items offered total bid price

Signature of bidder date

....................................

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT SCM Unit CONTACT PERSON MANDISA MBELE

Contact person vuyani msimang telephone number 061 451 2593

Telephone number 033 – 392 2807 facsimile number n/a

FACSIMILE NUMBER n/a E-MAIL ADDRESS SEE BELOW

[email protected] ADDRESS [email protected]

Part b

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order

To use this provision, taxpayers will need to register with SARS as e-filers through the website

Www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ................................................

Capacity under which this bid is signed: ................................................

Date: ................................................

The msunduzi municipality

CONTRACT No. SCM /26

Appointment of service providers on an open tender process for the supply

And construction of approximately 6000 vip toilets within wards 1 – 41,

PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

Data sheet 2: authority to sign document

I/We, the undersigned, am/are duly authorised to sign the tender document on behalf of

....................................................................................................................................................

by virtue of the Articles of Association/Resolution of the Board of Directors*, of which a certified

copy is attached, or ....................................................................................................................

Full Name of Signatory: .............................................................................................................

Capacity of Signatory: ................................................................................................................

Signature: .................................................................................................................................

Date: .........................................................................................................................................

Witnesses:-

(1) Full Name: ..................................................................................................................

Signature: ..................................................................Date.........................................

(2) Full Name: .................................................................................................................

Signature: ..................................................................Date........................................

Delete whichever is inapplicable or complete as indicated if none are applicable.

Construction Manager

A minimum of a N. Dip in Civil Engineering/ Building or equivalent

qualification with NQF L6 is required. Anything below a N. Dip in

Civil Engineering/ Building will result in zero (0) points being

awarded.

N. Dip Civil Engineering/ Building 20

Certified copies of qualifications not older than 6 months from

closing date must be submitted.

Qualifications to be certified by a Commissioner of Oaths.

Failure to do so will result in zero (0) points being awarded.

Foreman

Certified copies of qualifications not older than 6 months must be

submitted. Minimum of NQF L2 in the Built

Qualifications to be certified by a Commissioner of Oaths. Environment

Failure to do so will result in zero (0) points being awarded.

Skilled Labour / Builder

Certified copies of qualifications not older than 6 months from

closing date must be submitted.

Any Building Certificate 10

Qualifications to be certified by a Commissioner of Oaths.

Failure to do so will result in zero (0) points being awarded.

Maximum Points for Qualifications 40

Total points 70

Minimum threshold 50

Only tenderers who score a minimum threshold of 50 points out of a total of 70 points for

Functionality in Stage One, will be further considered for Stage Two: 90/10 Preference Point

System below.

Tenderers to meet a minimum threshold of 71.43% (50 points) to move onto the next stage.

NB: Experience in reinforced concrete structural projects will only be considered.

18.2 STAGE 2: Specific Goals - 90/10 in line with PPPFA 2022

Specific Goals Maximum Points

Awarded

Black Owned Enterprise

At least 51% South African Black ownership and/or more than 51% management

controlled by South African black people (Black Owned Enterprise (BOE))

The tenderer is required to submit a copy of the Service Providers FULL CSD

report to claim points above.

Locality Of The Business

Within Msunduzi Jurisdiction 6

Within Umgungundlovu Jurisdiction 4

Bidders to only submit a lease agreement or Municipal Account in the name of the

company to claim points above (outside of Umgungundlovu will be scored 0

points).

Total Points Awarded 10

Failure to submit the above will result in zero (0) points being awarded per goal.

19.0 Any other important information

19.1 As per SCM policy 2022/2023:

19.2 The contract will be awarded to all compliant and responsive Contractors meeting the

requirements of this tender. A minimum of two (2) and maximum of six (6) contractors will be

appointed based on requirements being met in line with the evaluation criteria set out in the

specification.

19.3 That the municipality reserve the right to verify supporting documents submitted by the bidder.

19.4 Installation of VIP toilets are restricted to individual households ONLY. Installations in community

halls, crèches’, schools, councillor offices, places of worship, tuckshops, general dealers and

shops, clinics and any structure identified that is not a household is not allowed in terms of the

Grant. In addition, VIP toilets cannot be constructed on vacant plots/ properties.

Should there units be constructed in any of the above-mentioned places other than a household

with a homeowner, the service provider will not be paid for the unit(s).

The msunduzi municipality

CONTRACT No. SCM /26

Appointment of service providers on an open tender process for the supply

And construction of approximately 6000 vip toilets within wards 1 – 41,

PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

1. Experience in Years 30 Points

1.1 Contracts Manager 10 Points

1.2 Construction Manager 10 Points

1.3 Skilled Labour / Builder 10 Points

2. Qualifications 40 Points

2.1 Construction Manager 20 Points

2.2 Foreman 10 Points

2.3 Skilled Labour / Builder 10 Points

Total Functionality Points 70 Points

Minimum Threshold 50 Points

6.0 The income tax act (act )

6.1 Contractors in their capacity both as business enterprises and employers are obliged to register

and comply with the requirements of the Receiver of Revenue.

7.0 The value added tax act (act )

7.1 Contractors in their capacity as business enterprises are required, if their annual turnover exceeds

or is expected to exceed R150 000 by the end of February each year, to register as VAT vendors

with the Receiver of Revenue for the purpose of paying, recovering, charging and returning VAT to

the State via the Receiver of Revenue.

7.2 It is recorded that the Employer in this contract is registered as a VAT vendor.

8.0 The engineering profession act of south africa (act )

8.1 Where work undertaken in connection with this contract falls within the meaning of "kinds of work

reserved for professional engineers" as fully set out in the Engineering Profession Act of South

Africa 1990, or any amendments thereof, only persons registered in terms of the above Act, may

assume full responsibility, according to competency under the Act, for the respective sections and

phases of such work, as described in the Act, particularly in regard to design, supervision of

construction and installation, and commission where applicable.

8.2 The Service Provider shall submit a certificate with the tender certifying compliance with all these

requirements in connection with the preparation and submission of the tender and shall give an

undertaking to comply in full during the contract period. Where applicable the Service Provider

shall submit at the time of tendering the name(s), qualifications and address(es) of the

Professional Engineer(s) responsible for the various disciplines and portions of the work

comprising this contract.

9.0 General conditions of the contract

 Companies must have experience in both supply and installation of VIP toilets (as part of one

appointment, not separate) to obtain points. If a service provider has experience in either supply or

installation ONLY, the service provider will not be considered further.

 The contractor/ service provider must maintain the same key personnels submitted with the tender.

CV with clear VIP Toilets project experience including durations More than 0 years but less than 2 0

(years and months) to be submitted with contactable references. years

Only relevant experience (VIP construction) will be considered.

2 years but less than 5 years 5

Failure to submit the CV with project list and durations (months and

years) will result in zero (0) points being awarded. 5 years or more 10

CV with clear VIP Toilets project experience including durations More than 0 years but less than 2 0

(years and months) to be submitted with contactable references. years

Only relevant experience (VIP construction) will be considered. 2 years but less than 5 years 5

Failure to submit the CV with project list and durations (months and 5 years or more 10

years) will result in zero (0) points being awarded.

CV with clear VIP Toilets project experience including durations More than 0 years but less than 2

0(years and months) to be submitted with contactable references. years

Only relevant experience (VIP construction) will be considered.

2 years but less than 5 years 5

Failure to submit the CV with project list and durations (months and

years) will result in zero (0) points being awarded. 5 years or more 10

qualification with NQF L6 is required. Anything below a N. Dip in

Civil Engineering/ Building will result in zero (0) points being

awarded.

N. Dip Civil Engineering/ Building 20

Certified copies of qualifications not older than 6 months from

closing date must be submitted.

Certified copies of qualifications not older than 6 months must be

submitted. Minimum of NQF L2 in the Built

Certified copies of qualifications not older than 6 months from

closing date must be submitted.

Any Building Certificate 10

Failure to do so will result in zero (0) points being awarded.

Maximum Points for Qualifications 40

Total points 70

Minimum threshold 50

Only tenderers who score a minimum threshold of 50 points out of a total of 70 points for

Functionality in Stage One, will be further considered for Stage Two: 90/10 Preference Point

Tenderers to meet a minimum threshold of 71.43% (50 points) to move onto the next stage.

NB: Experience in reinforced concrete structural projects will only be considered.

18.2 STAGE 2: Specific Goals - 90/10 in line with PPPFA 2022

3 been submitted with the tender?

Has the compulsory “Site Inspection/Tender Briefing” meeting

been attended and has the “Site Inspection/Tender Briefing”

Compulsory 4 Certificate been completed and signed at the meeting?

For any technical related enquiries, please contact Mandisa Mbele (Project Management Unit) on direct

Telephone No. 061 451 2593 or e-mail address [email protected].

For any procurement related enquiries, please contact Vuyani Msimang (Supply Chain Management SubUnit) on direct Telephone No. 033 – 392 2807 or e-mail address [email protected].

A non-compulsory Tender Briefing/Site Inspection will be held on Friday, 19 June 2026, at the

Auditorium 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg, commencing at

10h00.

Standard unit

Item Description Unit Quantity Price

Section 1: Supply and Delivery of VIP Unit

Precast VIP Top Structure as per minimum

specification confirmed in technical specification

Top structure including cover slab, side and back

1,1 panels, IBR roof and hard plastic or steel swivel door

with all plastic plumbing components including

Pedestal and pedestal cover and/or baby seat

Vent pipe R/Unit 1

Holder bat

Fly screen

Plastic handwash unit with plastic tap/ dispenser to

be mounted on side of unit.

1,2 Direct delivery to households R/Unit 1

Precast bottom structure as per minimum

specification -3 m3 volume

Bottom structure including pit slabs, base slab, lintels

2.1. R/unit 1

and associated fittings (bolts etc.)

2.2. Direct delivery to households R/unit 1

3 Section 2: Installation of VIP structure

Installation of bottom precast structure, top precast

3.1. structure, doors and fittings using local labour (4 labour R/unit 4 R 920,00

@R230 each)

Excavation of pit using local labour (2 labour @ R2303.2. R/unit 2 R 460,00

each)

CLO Rate (This is a per day rate. CLO to sign a

3.3. R/day 1 R 300,00

3.4. Contracts Manager R/unit 1

3.5. Foreman Rate R/unit 1

4 Project Management Fees

EPWP Reporting

GPS tagging of each unit to 6 decimal places

(eg. -29.xxxxxx, 30.xxxxxx)

R/unit 1 R 80,00

Compilation and submission of beneficiary happy

letters

Monthly Progress Reports

Miscellaneous Items i.e. grouting and concreting per

5 R/unit 1 R 75,00

unit

6 Health and Hygiene training R/unit 1

Total

excl. VAT

per unit

VAT 15%

Total

incl. VAT

per unit

Disabled unit

Item Description Unit Quantity Price

Section 1: Supply and Delivery of VIP Unit

Precast VIP Top Structure as per minimum

specification confirmed in technical specification

Top structure including cover slab, side and back

1,1 panels, IBR roof and hard plastic or steel swivel door

with all plastic plumbing components including

Pedestal and pedestal cover and/or baby seat

Vent pipe R/Unit 1
Holder bat

Fly screen

Plastic handwash unit with plastic tap/ dispenser to

be mounted on side of unit.

1,2 Direct delivery to households R/Unit 1

Precast bottom structure as per minimum

specification -3 m3 volume

Bottom structure including pit slabs, base slab, lintels

2.1. R/unit 1

and associated fittings (bolts etc.)

2.2 Direct delivery to households R/Unit 1

3 Section 2: Installation of VIP structure

Installation of bottom precast structure, top precast

3.1. structure, doors and fittings using local labour (4 labour R/unit 4 R 920,00

@R230 each)

Excavation of pit using local labour (2 labour @ R230

3.2. R/unit 2 R 460,00

each)

CLO Rate (This is a per day rate. CLO to sign a register

3.3. R/day 1 R 300,00

in order for payment to be made)

3.4. Contracts Manager R/unit 1

3.5. Foreman Rate R/unit 1

4 Project Management Fees

EPWP Reporting

GPS tagging of each unit to 6 decimal places

(eg. -29.xxxxxx, 30.xxxxxx) R/unit 1 R 80,00

Compilation and submission of beneficiary happy

letters

Monthly Progress Reports

Miscellaneous Items i.e. grouting and concreting per

5 R/unit 1 R 75,00

unit

6 Health and Hygiene training R/unit 1

Total

excl. VAT

Per unit

VAT 15%

Total

incl. VAT

Per unit

Note:

When submitting this tender, tenderers are advised that regardless of the VAT status of being a VAT or

non VAT vendor, the price must include for VAT.

Further to the above, the price shall be deemed to be VAT inclusive regardless of whether the tenderer is

a VAT vendor or not.

Signed on behalf of the tenderer:

Name of Tenderer...................................................................................................

Name of Signatory...................................................................................................

Capacity of Signatory................................................................................................

Signature ................................................................ Date .......................................

The msunduzi municipality

CONTRACT No. SCM /26

Appointment of service providers on an open tender process for the supply

And construction of approximately 6000 vip toilets within wards 1 – 41,

PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

Data sheet 1: invitation to bid document

Part a

You are hereby invited to bid for requirements of the msunduzi municipality

Bid number: SCM /26 closing date: 7 july 2026 closing time: 12h00

Appointment of service providers on an open tender process for the supply and construction of

irregularities of any kind in either the Tender Form or the Pricing Schedule. Partial awards may be

made where this is perceived by the Supply Chain Management or the Bid Evaluation Committee.

And construction of approximately 6000 vip toilets within wards 1 – 41,

PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

Pricing schedule

Mandatory tested by the Mandatory l of Mandatory Requirement Requirement Requirement Appointment letters and Experience of Minimum of three (3) VIP Toilets completion certificates / Company (Both Bidder projects reference letters must Supply Installation) be submitted A brochure/ catalogue of the proposed unit must be submitted to A brochure/ catalogue meet the mandatory requirements with Brochure/ Catalogue with all technical data and Bidder pictures, technical data specifications as listed in the and dimensions of the brochure specification below proposed unit Minimum CIDB Grading of 6CE or CIDB Registration 6GB – Active CIDB registration Bidder CRS Number throughout adjudication process Labour Intensive Construction Copy of LIC certificate / Labour Intensive (LIC) training certification with a letter of competency Construction (LIC) minimum of NQF L5 for the Contract Manager (certified by a Certification Contract Manager commissioner of Oaths) Copy of National Contract Manager to have a Diploma in Civil National Diploma in minimum of a National Diploma in Contract Manager Engineering Certificate Civil Engineering Civil Engineering or high (certified by a Commissioner of Oaths) NOTES:  Companies must have experience in both supply and installation of VIP toilets (as part of one appointment, not separate) to obtain points. If a service provider has experience in either supply or installation ONLY, the service provider will not be considered further.  The contractor/ service provider must maintain the same key personnels submitted with the tender. In a case where the key personnel submitted at tender stage leaves the employment of the service provider, they must replace such person with someone who has the same qualification and experience or more, failure to do so will result in cancellation of the contract.  Brochure/ Catalogue specification  Standard Unit

Steel doors

Minimum capacity of 3m3 pit

IBR roof sheeting

30MPa concrete of all slabs

Precast Concrete Panels with minimum thickness of 35mm

Minimum floor slab thickness of 50mm- reinforced concrete

Plastic toilet pedestal and seat cover/ baby seat

Vent pipe and fly screen

Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit minimum 2 liters.  Disabled Unit

Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit minimum 2 liters.  Failure to submit either or all mandatory requirements will result in disqualification. 18.0 EVALUATION CRITERIA The tender shall be evaluated on a Two Stage Evaluation System. Stage One: Functionality and Stage Two: 90/10 Preference Point System in accordance with the Preferential Procurement Regulations 2022, issued in terms of Section 5 of the Preferential Procurement Policy Framework Act, Act No as follows: 18.1 STAGE 1: FUNCTIONALITY  Bidders MUST also submit proof or supporting documents to claim points, failure to do so will result in no points being awarded, e.g. qualification certificates for project engineer and CV’s clearly indicating the no. of years in water and sanitation projects.  Certified copies of required certificates MUST be submitted, not copies of the certified copy. Failure to do so will also result in no points being allocated.  The table below lists the returnable schedules that set out the scoring criteria and sub-criteria, and the percentage weighting for the score achieved against the relevant schedule to be used for functionality. EXPERINCE IN YRS Contracts Manager CV with clear VIP Toilets project experience including durations More than 0 years but less than 2 0 (years and months) to be submitted with contactable references. years Only relevant experience (VIP construction) will be considered. 2 years but less than 5 years 5 Failure to submit the CV with project list and durations (months and years) will result in zero (0) points being awarded. 5 years or more 10 Construction Manager CV with clear VIP Toilets project experience including durations More than 0 years but less than 2 0 (years and months) to be submitted with contactable references. years Only relevant experience (VIP construction) will be considered. 2 years but less than 5 years 5 Failure to submit the CV with project list and durations (months and 5 years or more 10 years) will result in zero (0) points being awarded. Skilled Labour / Builder CV with clear VIP Toilets project experience including durations More than 0 years but less than 2 0(years and months) to be submitted with contactable references. years Only relevant experience (VIP construction) will be considered. 2 years but less than 5 years 5 Failure to submit the CV with project list and durations (months and years) will result in zero (0) points being awarded. 5 years or more 10 Maximum Points for Experience

Points Allocation: 50 points

B-BBEE Details: uding Chapter 4 of the Public Procurement Act No. .

The Functionality for Stage One shall be evaluated on the following criteria:

No. Evaluation Criteria Maximum Points

1. Experience in Years 30 Points

1.1 Contracts Manager 10 Points

1.2 Construction Manager 10 Points

1.3 Skilled Labour / Builder 10 Points

2. Qualifications 40 Points

2.1 Construction Manager 20 Points

2.2 Foreman 10 Points

2.3 Skilled Labour / Builder 10 Points

Total Functionality Points 70 Points

Minimum Threshold 50 Points

The allocation of Preference Points will be according to the following Ownership Specific Goals:

Specific Goals Maximum Points

Awarded

Black Owned Enterprise

At least 51% South African Black ownership and/or more than 51% management

controlled by South African black people (Black Owned Enterprise (BOE))

The tenderer is required to submit a copy of the Service Providers FULL CSD

report to claim points above.

Locality Of The Business

Within Msunduzi Jurisdiction 6

Within Umgungundlovu Jurisdiction 4

Bidders to only submit a lease agreement or Municipal Account in the name of the

company to claim points above (outside of Umgungundlovu will be scored 0

points).

Total Points Awarded 10

The Msunduzi Municipality does not bind itself to accept the lowest or any tender and reserves the right to

accept the whole or any part of a tender. Each tenderer will be informed of the tender result.

The Msunduzi Municipality expects businesses within the Pietermaritzburg and Midlands Region to

support its contract and BEE/SMME initiatives.

Mr. Sf mndebele (municipal manager)

The msunduzi municipality

Standard conditions of tender

1. Documents

This document comprises of the Standard Conditions of Tender, Standard Conditions of Contract,

Special Conditions of Contr

12.1 Tender form................................................................................................................. 42

12.2 Annexure “a” – alterations by tenderer ......................................................... 44

12.3 Annexure “b” – occupational health and safety act................................. 45

12.4 Annexure “c” – preferential procurement policy ..................................... 47

12.5 Annexure “d” – tax clearance certificate .................................................... 53

12.6 Annexure “e” – cipc registration certificate ............................................... 54

12.7 Annexure “f” – csd registration report ......................................................... 55

12.8 Annexure “g” – submission of tender - cd/usb-flash drive ...................56

Special Conditions of Contract (if any), Legislation, Definitions, Specifications, Pricing Schedule (if

applicable), Tender Form, Drawings (if any), Data Sheets and Annexures thereto.

fourteen (14) calendar days from the day of receipt of a regret letter, a written objection or

complaint to the Municipal Manager / Supply Chain Management. The appeal must be submitted

in writing with the grounds of appeal within the stipulated fourteen (14) days. No appeal/objection

will be entertained should the afore-mentioned condition not be adhered to, and the Municipality

shall not be held liable for any loss or damages sustained by the Service Provider due to the

Service Provider’s failure to adhere to the above condition.

unethical and illegal. These include but are not limited to:

(i) Suggestions to fictitious lower quotations;

(ii) Reference to non-existent competition;

(iii) Exploiting errors in bids;

(iv) Soliciting bids from Tenderers whose names appear on the list of restricted

bidders/suppliers/persons, and,

(v) Submission of two bids by a Tenderer.

The attached Annexure “B” hereto must be completed thereby indemnifying the Msunduzi

Municipality of any claims that may arise in terms of the Occupational Health and Safety Act (Act

), as amended.

without prejudice and without in any way relieving the Contractor of the obligation to continuously

comply with all the laws of South Africa for the entire duration of this contract, the cost of so doing

being expressly included in the contract sum. It is the sole duty of the Contractor to ensure that it

acquaints itself and complies with all applicable legislation. The Council shall not be liable in

any way whatsoever for any errors or omissions in the legislation listed herein.

2.0 The occupational, health and safety act (act ) (OHS act)

2.1 The OHS Act covers inter alia "any work in connection with –

a) the erection, maintenance, alteration, renovation, repair, demolition or dismantling of an

addition to a building;

b) the installation, erection or dismantling of machinery;

c) the construction, maintenance, demolition or dismantling of any bridge, dam, canal,

railway, street, runway, sewer or water reticulation system or work on any similar project;

d) the moving of earth, clearing of land or making of an excavation or work on any similar

project." (General Administrative Regulations Clause 1).

2.3.1 The Mandatory shall keep a record of all incidents in terms of Clause 10 (1) of the General

Administration Regulations (GAR).

2.3.2 The Mandatory shall cause every incident to be investigated in terms of Clause 10 (2) of the GAR.

2.3.3 The Mandatory shall cause all such records to be examined by a Safety Committee in terms of

Clause 10 (3) of the GAR.

2.3.4 The Mandatory shall on demand furnish the divisional inspector with such returns as may be

required in terms of Clause 14 of the GAR.

2.3.5 The Mandatory shall charge a full-time employee designated in writing by the Mandatory with the

duty of supervising the performance of the work (or the Mandatory may personally undertake this

duty) in terms of Clause 11 of the General Safety Regulations.

2.3.6 The Mandatory shall, before commencing or carrying out the work, inform the divisional inspector

in writing of:-

a) the address of the premises on which such work will be carried out;

b) the nature of such work;

c) the date on which it is expected that such work will be commenced; and

d) the date on which it is expected that such work will be completed.

all in terms of Clause 15c of the GAR

2.3.7 The Mandatory shall comply with all other aspects of the OHS Act relative to the nature of the

works and shall scrupulously observe and execute any instruction given by an official inspector

with reference thereto.

3.0 The compensation for occupational injuries and diseases act (act ) (coid act)

3.1 Contractors are required to register as employers in terms of the COID Act.

3.2 Contractors must pay the assessments due in terms of the COID Act relative to their employee

records including all sub-contractors and community based labour.

3.3 In this specific contract the Contractor further acknowledges that the Employer shall have the right,

without prejudice, to deduct any shortfall in compensation due to any employee of the Contractor

(or sub-contractor) from monies due or which may become due to the Contractor, and so effect

settlement of the matter.

4.0 The labour relations act (act ) (lr act)

4.1 Contractors are required to register as employers in terms of the LR Act.

4.2 Contractors are required to pay all employee and employer contributions to the Unemployment

The following definitions apply:-

"Council" means The Msunduzi Municipality.

"Head: Supply Chain Management” means the Head: Supply Chain Management of the day of the

Msunduzi Municipality or the Manager’s duly appointed Representative.

"Engineer” means the Deputy Municipal Manager: Infrastructure Services of the day of the Msunduzi

Municipality or the said Manager’s duly appointed Representative.

"Service Provider/Contractor" means the person, firm, Service Provider or company whose tender has

been accepted by the Msunduzi Municipality and includes the Service Provider's heirs, executors,

administrators, trustees, judicial managers or liquidators, as the case may be, but not, except with the

written consent of the Council, any assignee of the Service Provider.

"Special Conditions" means any addition to or departure from or amendment of these Standard

Conditions as set out in Annexure “A” hereof.

"Drawings" means the drawings referred to in the Specification and any modification of such drawings

approved in writing by the Engineer and such other drawings as may from time to time be furnished or

approved in writing by the Engineer.

"Contract Document" means the Conditions of Tender, Scope of Contract, Terms of Reference, these

Definitions, Special Conditions (if any), Equipment Specifications, Rates, Percentages and Prices, Tender

And construction of approximately 6000 vip toilets within wards 1 – 41,

PIETERMARITZBURG (MINIMUM CIDB GRADE 6CE or 6GB)

Specification

1.0 Scope of works

1.1 The scope of work involves the following;

Purchase and delivery of VIP toilet top and bottom structures as well as doors and associated

fittings to individual households identified within each ward

The excavation and lining of the pit, pit to be min 3 cubic meters
The construction of the super structure.
The contractor is to provide all ISD facilitation.
Use of local labour, CLO and Foreman with rates to be set and standardised through consultation

with the client.

Monthly EPWP reporting, GPS tagging of each unit and submission of corresponding happy letters

signed by each beneficiary.

2.0 Project champion

Name and Surname: Mandisa Mbele

E-mail: [email protected]

Telephone No: 061 451 2593

3.0 Detailed specification

3.1 The specifications of the unit must be as follows:

3.1.1 Standard Unit

Steel doors
Minimum capacity of 3m3 pit
IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit, minimum 2 litre.

3.1.2 Disabled Unit

Steel doors
Minimum capacity of 3m3 pit

IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit, minimum 2 litre.

4.0 Contract period

4.1 The contract period shall be 36 Months from the date of site handover.

5.0 Place of delivery and delivery period

5.1 The location of the work is within Wards 1 to 41, Pietermaritzburg, and is to be delivered in the

2026/27, 2027/28 and 2028/29 Financial Years.

6.0 Site meetings/tender brieifing

6.1 A non-compulsory Tender Briefing/Site Inspection will be held on Friday, 19 June 2026, at the

Auditorium 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg,

commencing at 10h00.

7.0 Insurances required

7.1 The limit of the public liability insurance is R 500 000.00 for any single claim-the number of claims

to be unlimited during the construction and Defects Liability period.

7.2 Contractor all risk insurance.

7.3 Employer’s common law liability insurance and workman’s compensation insurance.

8.0 Escalation

8.1 Escalation is not applicable for the first 12 months of the contract.

8.2 Escalation will become applicable in the 13th month, with the indices of the 12th month being used

as the base date for calculation of such escalation.

8.3 Escalation will be calculated from the 13th month after date of site handover.

9.0 Compliance with any legislation, bylaws, etc

9.1 All works to be undertaken under the Contract shall be compliant in accordance and/or governed

by:-

 Contractors will be deemed by submitting a tender to have undertaken to comply fully for all

purposes under this Contract with all current legislation and related regulations.

 The Contractor shall comply with the Occupational Health and Safety Specification prepared by

the Employer in terms of the Construction Regulations, 2014 promulgated in terms of Section 43 of

the Occupational Health and Safety Act (Act No. ).

 The Contractor shall comply with the Environmental Specification prepared by the Employer; and

is deemed to have made himself conversant with all legislation pertaining to the environment,

including provincial and local government ordinances, which may be applicable to the contract.

 The Contractor shall comply with the guidelines specified in GCC 2015- 3rd Edition.

 MFMA

 SCM Regulations

 Msunduzi SCM Policy

 Ppfa 2022

10.0 Penalties

10.1 The penalties for failing to complete the work within the contract duration shall be 0.1% of the

construction value per day.

11.0 Retention and sureties

11.1 Retention is not applicable to this project; The VIP toilets are not handed over to the municipality

once construction is complete. The toilets are handed over to the respective homeowners, and a

provider, they must replace such person with someone who has the same qualification and

experience or more, failure to do so will result in cancellation of the contract.

 Brochure/ Catalogue specification

 Standard Unit

Steel doors
Minimum capacity of 3m3 pit

IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit minimum 2 liters.

 Disabled Unit

Steel doors
Minimum capacity of 3m3 pit
IBR roof sheeting
30MPa concrete of all slabs
Precast Concrete Panels with minimum thickness of 35mm
Minimum floor slab thickness of 50mm- reinforced concrete
Plastic toilet pedestal and seat cover/ baby seat
Vent pipe and fly screen
Plastic handwash unit with plastic tap/ dispenser to be mounted on side of unit minimum 2 liters.

 Failure to submit either or all mandatory requirements will result in disqualification.

18.0 Evaluation criteria

The tender shall be evaluated on a Two Stage Evaluation System. Stage One: Functionality and

Stage Two: 90/10 Preference Point System in accordance with the Preferential Procurement

Regulations 2022, issued in terms of Section 5 of the Preferential Procurement Policy Framework