Who should be contacted for queries about this tender?

Technical enquiries: MM’s Office, Email: pntshobo@ihlm.gov.za. Supply Chain Management: Phone: 039 252 0131 ext 3034, Email: antongana@ihlm.gov.za. Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

IHLM/196/2025-26/MM'sServices: GeneralOfficial Source: eTendersSource-Backed TenderDocument-BackedUrgent - 6 Days

Provision of minibus transport services for 1440 attendees at the mayoral cup tournament cluster games (2026)

Issuing Organization

Ingquza Hill Local Municipality

Location

Eastern Cape

Closing Date

04 Jun 2026

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Documents available on tender detail page

At a Glance

Tender Type

Request for Quotation

Delivery Location

135 MAIN STREET - FLAGSTAFF - FLAGSTAFF - 4810

Organization Type

GOVERNMENT

Published

29 May 2026

OCDS Reference

ocds-9t57fa-157586

Summary

Ingquza hill local municipality invites bids from qualified taxi owners and taxi association members to provide minibus transport for 1,440 people attending the mayoral cup tournament cluster games on 06–07 june 2026. The contract requires 32 trips of 3 x 15-seater minibuses from designated ward pick-up points to four sports clusters across the municipality.

Tender Description

Transport for 1440 people attending the mayoral cup tournament cluster games

Analysis: BID DOCUMENT FOR TRANSPORT FOR 1440 PEOPLE ATTENDING THE MAYORAL CUP TOURNAMENT CLUSTER GAMES.pdf

Submission Guidelines

Submit in person only: sealed envelope to 135 Main Street, Flagstaff, 4810 by 04 June 2026 at 12:00. Late, couriered, faxed, or emailed submissions will be rejected. Envelope must display: Bid Number (IHLM/196/2025-26/MM’s) and description. Do not alter, omit pages, or insert documents into the tender document. Initial every page. Submit on original forms provided. Mandatory attachments: Valid Full CSD Proof of Registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, Proof of Taxi Association membership, Signed letter confirming no overdue municipal accounts >30 days. Failure to submit any required document leads to disqualification.

Evaluation Criteria

{

"general": [

"Must be a taxi owner and member of a Taxi Association (proof required).",

"Must not be in the service of the state or listed on the Register of Tender Defaulters.",

"Must have no overdue municipal accounts (>30 days).",

"Must comply with tax obligations (SARS TCS or CSD registration).",

"Must submit all mandatory documents (failure results in disqualification)."

"bbbee": {

"youthOwned": "4 points (18-35 years old, black ownership)",

"womenOwned": "3 points (black women ownership)",

"blackOwned": "9 points (general black ownership)",

"disabilityOwned": "4 points (black people living with disability)"

"legal": [

"No collusive bidding or bid-rigging.",

"No past contract terminations due to non-performance.",

"No fraud or corruption convictions in the past 5 years."

]

}

Technical Specifications

Transport 1440 people for Mayoral Cup Tournament Cluster Games on 06-07 June 2026. Scope: Provide 32 trips of 3 x 15-seater minibuses (45 people per trip) from designated ward pick-up points to four clusters: New Rest (New Rest Stadium), Six Trees (Kwabhala/Six Trees Sports Field), Ndaliso (Holly Cross/Ndaliso S.S.S), Sigcawu (Ngqandulo). Each cluster has 8 wards with specified pick-up points. Bidders must be taxi owners and members of a Taxi Association (proof required).

Financial Requirements

Firm prices only (no price adjustments). Prices must include VAT, all taxes, transport, overheads, and delivery costs. Pricing schedule must be submitted in RSA currency. Bid validity: 90 days from closing date. Payment terms: Within 30 days after receipt of invoice and delivery note.

Compliance Requirements

Mandatory: Valid Tax Clearance Certificate (original, not certified copy) or TCS Pin printout. CSD registration required; provide CSD number if no TCS available. For consortia/joint ventures, each party must submit separate TCS/CSD proof. Bidders must not be listed on National Treasury’s Database of Restricted Suppliers or Register of Tender Defaulters. No bids accepted from persons in the service of the state. Completed MBD4 (Declaration of Interest) and MBD8 (Past SCM Practices) required. Proof of company registration number required.

Structured Evaluation Criteria

Preference System: 80/20

Evaluation criteria: 80/20 Price=80 points Specific Goals=20 points Owned by black people who are youth (18-35 years old) 4 points, owned by black people who are women 3 points, owned by black people 9 points, owned by black people living with disability 4 points supply chain policy will apply in all tender stages. preference points for specific goals. 1.1 The following preference point systems are applicable to invitations to tender the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). a) The applicable preference point system for this tender is the 90/10 preference point system. b) The applicable preference point system for this tender is the 80/20 preference point system. c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for (b) Specific Goals. The maximum points for this tender are allocated as follows SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to

Important Dates

Closing date: 04 June 2026 at 12:00. Tender validity period: 90 days after closing date.

Contact Information

Technical enquiries: MM’s Office, Email: [email protected]. Supply Chain Management: Phone: 039 252 0131 ext 3034, Email: [email protected]. Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Key Requirements

- Submit bids in person by 04 june 2026 at 12:00 to 135 main street, flagstaff, 4810 in a sealed envelope with bid number (ihlm/196/2025-26/mm’s) and description. Late or non-hand-delivered bids will be rejected. - Mandatory documents: valid csd proof of registration, completed and signed declarations (MBD1-9), valid SARS tcs pin printout, proof of taxi association membership, and a signed letter confirming NO overdue municipal accounts (>30 days). - Bidders must be taxi owners and members of a taxi association (proof required). - Firm prices only, inclusive of VAT, all taxes, transport, overheads, and delivery costs. Bid validity period: 90 days from closing date. - Evaluation: 80/20 system (price = 80 points, specific goals = 20 points). Specific goals include ownership by black youth (4 pts), black women (3 pts), black people (9 pts), or black people living with disability (4 pts). - Compliance: original tax clearance certificate or tcs pin, csd registration, and NO listing on national treasury’s database of restricted suppliers or register of tender defaulters. - Transport scope: 32 trips of 3 x 15-seater minibuses from 32 ward pick-up points to four designated sports clusters.

Industry Classification

Core procurement rules

These rules commonly apply to South African public-sector procurement.