Re-advert: appointment of a service provider for the support and maintenance of oracle database, oracle application server, and microsoft SQL* server for a period of 36 months

Returnable Documents:

RFB No. Service Description Evaluation criteria Compulsory briefing Closing Date

IT-OP-004- Re-Advert: Appointment 80/20 10/06/2026 at 11H00 03 July 2026 at

2025/2026 of a service provider for 80 points for at Joburg Market 11H00

the support and price and 20 points (Opportunity Centre)

for Specific Goals maintenance of oracle

and other administrative documents that require completion and signatures. These exclude documentation on functionality,

price and specific goals. In cases where locality is a specific goal and the bidder did not submit the required

confirming business address as per above, may not be eligible for points under specific goals if such documentation

11. The evaluation on price alteration will be conducted as follows

9 specific goals and means of verification

points under goal 1

Specifc goal 1: HDI means of verification 80/20 90/10

specific points under goal 2

Specifc goal 2: means of verification 80/20 90/10

compete, secretly conspire to raise prices or lower the quality of goods and / or services for

11 consent and acknowledgments in terms of the popia act, 2013

Protection of personal information act 2013 as amended

(Popi)

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Bid documents check list:

A completed and signed BID document must be submitted in a sealed envelope together with proof of

the returnables, where applicable. That is:

Item Description Submitted –

Indicate YES

or NO

1 Completed Registration on the National Treasury Central Supplier Database

2 Completed and signed MBD 1, 4, 6.1, 7.2, 8 , 9,

Failure to fully complete all sections may lead to a disqualification of the bid.

Nb

3 General Condition of Contract (GCC) to be signed

4 Rates and taxes account not older than three months or lease agreement

5 ID copies of shareholders / directors and share certificates; certification not older

than three months

6 Signed JV agreement for Joint Venture companies. Separate National Treasury

Central Supplier Database registration and consolidated B-BBEE certificate (where

applicable)

7 Initial / sign for all alterations in the tender document

8 Registration with CIDB (where applicable)

9 specific goals and means of verification

The table below serves as a guide on the allocation and verification of specific

points under goal 1:

Specifc goal 1: HDI means of verification 80/20 90/10

Business owned by CSD, Valid B-BBEE 5 2

51% or more by Black Certificate/Affidavit Sworn under oath,

People ID copy of owner/s of the business and

Shareholder’s certificate

Business owned by CSD, ID copy of owner/s of the 10 3

51% or more by business and Shareholder’s certificate

Women

Business owned by CSD, Valid B-BBEE 10 3

51% or more by Black Certificate/Affidavit Sworn under oath,

Youth ID copy of owner/s of the business and

Shareholder’s certificate

Business owned by CSD, ID copy of owner/s of the 2 1

51% or more by Black business and Shareholder’s certificate

People with

Disabilities

Business owned by CSD, registration with military 2 1

51% or more by Black veteran’s database (stamped printout

People who are from military veterans’ office showing

Military Veterans the principal member with the ID

number, and Valid B-BBEE Certificate/

Affidavit Sworn under oath

Cooperative which is at CSD, Valid B-BBEE 5 1

least 51% owned by Certificate/Affidavit Sworn under oath,

Black People ID copy of owner/s of the business and

Shareholder’s certificate

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

The table below serves as a guide on the allocation and verification of

specific points under goal 2:

Specifc goal 2: means of verification 80/20 90/10

Promotion of local

Economy

SMMEs (An EME or QSE) CSD, and B-BBEE Certificate/ 5 1

Affidavit Sworn under oath

Enterprises located within CSD and proof of municipal 10 5

the City of Johannesburg account

Metropolitan Municipality

Enterprises located in a CSD and proof of municipal 5 5

specific region within the account /letter from the Ward

City of Johannesburg Council confirming the business

Metropolitan Municipality address

for work to be done or

services to be rendered in

that region

Enterprises located in CSD and proof of municipal 4 1

Townships account /letter from the Ward

Council confirming the business

address

Upliftment of communities CSIR Policy, list of organisations 4 3

through, but not limited to, assisted in the current financial

housing, transport, year and reference/acceptance

schools, infrastructure letters from those organisations

donations, and charity

organisations

Subcontracting to Draft subcontracting agreement 5 5

business owned by to the designated groups, and

designated groups (up to Valid B-BBEE Certificate/ Sworn

30%) Affidavit of the subcontracted

business

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Proof of good standing with regards to municipal account

The tenderer is to affix to this page:

• Proof that the tenderer and directors of the tenderer are not in arrears for more than 90 days with municipal

rates and taxes and municipal service charges. The latest municipal account is to be attached;

• Signed copy of the valid lease agreement if the tenderer or director of the tenderer is currently leasing

premises and not responsible for paying municipal accounts

Note:

1. Should the municipal statement that was submitted with the tender document before tender closing date and

time be in arrears for more than 90 days at time of award, the tenderer will be requested to submit the latest

municipal statement which shows that the tenderer is not in arrears for more than 90 days. If the statement at

that time is in arrears for more than 90 days, the tenderer must submit before the stipulated deadline, the

written proof of an approved arrangement with the municipality.

2. The proof may be a copy of the agreement or an updated municipal statement which reflects the

arrangement.

3. Should this tender be considered for award of the contract, based on proof of submission and should proof of

such submission be found to be invalid, erroneous or inaccurate, the tenderer will no longer be considered for

the award of the contract.

4. Statement must not be older than 90 days from the closing date of this tender. Attach latest municipal

account statement behind this page.

5. In cases where the director of the tenderer resides with their spouse, parent, partner or sibling the owner of

the property that confirm where the director of the tenderer resides must submit an affidavit stating such and

explaining the relationship. This would happen in the case where the submitted municipal statement or lease

agreement is not in the name of the director of the tenderer. Note 1 will be applicable.

6. In cases where the business address of the tenderer is also the official residence of the director of the

tenderer, the director of the tenderer must submit an affidavit stating such. Proof that the municipal statement is

not in arrears for more than 90 days or a valid lease agreement must be submitted. Note 1 will be applicable.

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the joburg market

IT-OP-004- closing

BID NUMBER: CLOSING DATE: 03 July 2026 11H00 2025/2026 TIME:

Re-Advert: Appointment of a service provider for the support and maintenance of oracle

database, oracle application server, and Microsoft SQL* server for a period of 36 months

COMPULSORY Date: 10 June 2026 at 11H00

BRIEFING Venue: Joburg Market, Main Building (Opportunity Centre)

SESSION Please report to the area on time.

The successful bidder will be required to fill in and sign a written contract form (mbd 7).

Bid response documents may be deposited in the

Bid box situated at

Attention: Head of Supply Chain Management

DEPOSITED IN THE BID BOX SITUATED AT GROUND FLOOR (right hand side of the entrance just before the

security desk), Joburg Market Main Building by the closing date and time as per Joburg Market`s clock. All

Suppliers are encouraged to make their submission before the closing time.

4 Fortune Road

City Deep

Johannesburg

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be

accepted for consideration.

The bid box is open 24 hours a day, 7 days a week.

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN Yes No

Representative in south africa based supplier

For the goods /services offered? [If yes enclose proof] for the goods [if yes, answer

/Services part b:3 ]

Offered?

Total bid price

R

Signature of bidder

.................................... Date

Bidding procedure and technical information may be directed to:

Department supply chain management

CONTACT PERSON [email protected]

All enquiries must be send 72 hours before the closing time -week days,

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Part b

Terms and conditions for bidding

1. Bid submission

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or

Online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

E-filing. In order to use this provision, taxpayers will need to register with SARS as e-

Filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ..........................................

Date: ...................................................

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

connected with or related to persons in service of the state, it is required that the bidder or their

authorised representative declare their position in relation to the evaluating/adjudicating authority.

3. In order to give effect to the above, the following questionnaire must be completed

and submitted with the bid.

3.1. Full Name of bidder or his or her representative:........................................

3.2. Identity Number: ................................................................................

3.3. Position occupied in the Company (director, trustee, shareholder2):...............

3.4. Company Registration Number: ........................................................

3.5. Tax Reference Number:.......................................................................

3.6. VAT Registration Number: ..................................................................

3.7. The names of all directors / trustees / shareholders members, their individual identity numbers

and state employee numbers must be indicated in paragraph 4 below.

3.8. Are you presently in the service of the state?

Yes NO

3.8.1. If yes, furnish particulars. .............................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

3.9 Have you been in the service of the state for the past twelve months?

Yes NO

3.9.1. If yes, furnish particulars.....................................................................

3.10 Do you have any relationship (family, friend, other) with persons in the service

of the state and who may be involved with the evaluation and or adjudication of

this bid?

Yes NO

3.10.1. If yes, furnish particulars. ..........................................

3.11 Are you, aware of any relationship (family, friend, other) between any other

bidder and any persons in the service of the state who may be involved with the

evaluation and or adjudication of this bid?

Yes NO

3.11.1. If yes, furnish particulars ......................................................

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or

stakeholders in service of the state?

Yes NO

3.12.1. If yes, furnish particulars. ........................................................

3.13 Are any spouse, child or parent of the company’s director’s trustees, managers,

principle shareholders or stakeholders in service of the state?

Yes NO

3.13.1. If yes, furnish particulars........................................................

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or

stakeholders of this company have any interest in any other related

companies or business whether or not they are bidding for this contract.

Yes NO

3.14.1. If yes, furnish particulars:.......................................................

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

4. Full details of directors / trustees / members / shareholders (If employed by the state)

Full Name Identity Number State Employee Number(If

employed by the state)

.................................. .......................................

Signature Date

................................... ..........................................

Capacity Name of Bidder

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves

as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.2 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC 100

Goals

1.3 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.4 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

any manner required by the organ of state.

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an

invitation to provide goods or services through price quotations, competitive tendering process

or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of

assets and concession contracts, excluding direct sales and disposal of assets through public auctions;

and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P min

Ps = 80 (1 − Pt−P min ) or Ps = 90 (1 − )

P min

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−P max Pt−P max

Ps = 80 (1 + ) or Ps = 90 (1 + )

Where P max Pmax

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that

the lowest acceptable tender will be used to determine the applicable preference point system, then the

organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such)

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

The specific goals Means of verification Number of points Number of points

allocated points in terms Evidence must be provided to allocated allocated

of this tender earn points (80/20 system) (80/20 system)

(To be completed

by the tenderer)

Business owned by 51% or

• CSD 5

more - Black People

• ID copy of owner/s of

the business

Business owned by 51% or

• CSD 5

more by – Women

• ID copy of owner/s of

the business

Enterprises located within

• CSD and proof of 10

the City of Johannesburg municipal account/

Metropolitan Municipality Lease Agreement

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ....................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

9. Authority for signatory

Signatories for close corporations and companies shall confirm their authority by signing or

attaching to this form a duly signed and dated copy of the relevant resolution of their members or

their board of directors, as the case may be.

“ By resolution of the board of directors passed on 20

Mr has been duly authorized to

sign all documents in connection with the Tender for Contract

No and any Contract, which may arise there from on behalf of

Signed on behalf of the company:

In his capacity as:

Date:

Signature of signatory:

Witnesses:

1.

2.

Date:

Address:

Mbd 8

Signature (s) of bidder (s)

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Mbd 7.2

Contract form - rendering of services

This form must be filled in duplicate by both the service provider (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the service

Provider and the purchaser would be in possession of originally signed contracts

For their respective records.

Part 1 (to be filled in by the service provider)

1. I hereby undertake to render services described in the attached bidding documents to (name of the

institution).................................................................... in accordance with the requirements and task directives /

proposals specifications stipulated in Bid Number ............................................................ at the price/s quoted.

My offer/s remain binding upon me and open for acceptance by the Purchaser during the validity period

indicated and calculated from the closing date of the bid.

2. The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s)

quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own

risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving

on me under this agreement as the principal liable for the due fulfilment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person regarding

this or any other bid.

6. I confirm that I am duly authorised to sign this contract.

Name (print) ..................................

Capacity .................................. Witnesses

Signature 1 ..................................

.................................. Name of firm ..................................

Date .................................. Date:...........................

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Mbd 7.2

Contract form - rendering of services

Part 2 (to be filled in by the purchaser)

1. I................................................................ in my capacity as ................................................. accept your bid

under reference number ............................................dated for the rendering of services indicated

hereunder and/or further specified in the annexure(s).

2. An official order indicating service delivery instructions is forthcoming.

3. I undertake to make payment for the services rendered in accordance with the terms and

conditions of the contract, within 30 (thirty) days after receipt of an invoice.

Points

Price (all total claimed for

Description of applicable completion preference each

Service taxes date points specific

Included) claimed goal

4. I confirm that I am duly authorised to sign this contract.

Signed at ............................................. On ......................................

Name (print) .................................................

Signature ................................................

Official stamp witnesses

1 ..................................

2 ....................................

Date:..............................

IT-OP-004-2025/2026: Re-advert: Appointment of a service provider for the support and

maintenance of oracle database, oracle application server, and Microsoft SQL* server for a period

Joburg Market (SOC) Ltd

Heidelberg Road PO Box 86007 Tel +27(0) 11 992 8000

City Deep City Deep, JohanneEsb-muragil: [email protected]

Johannesburg South Africa

2049 2049

A world class African city

www.joburgmarket.co.za

www.joburg.org.za

Mbd 8

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when

goods and services are being procured, all reasonable steps are taken to combat the abuse of

the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or

committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

Item Question Yes No

4.1

• Is the bidder or any of its directors listed on the National Yes No

Treasury’s Database of Restricted Suppliers as companies or

persons prohibited from doing business with the public sector?

• (Companies or persons who are listed on this Database were

informed in writing of this restriction by the Accounting

Officer/Authority of the institution that imposed the restriction after

the audi alteram partem rule was applied).The Database of

Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by

clicking on its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Yes No

Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No )? The

Register for Tender Defaulters can be accessed on the

National Treasury’s websitewww.treasury.gov.za) by

clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law Yes No

(including a court of law outside the Republic of South

Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal Yes No

rates and taxes or municipal charges to the municipality /

municipal entity, or to any other municipality / municipal

entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / Yes No

municipal entity or any other organ of state terminated

during the past five years on account of failure to perform on

or comply with the contract?

4.5.1 If so, furnish particulars:

Certification

I, the undersigned (full name)

Certify that the information furnished on this declaration form true and

Correct.

I accept that, in addition to cancellation of a contract, action may be taken

Against me should this declaration prove to be false.

Signature Date

Position Name of Bidder

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Mbd 9

Certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement

between, or concerted practice by, firms, or a decision by an association of firms, if it is between

parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive

bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide

measures for the combating of abuse of the supply chain management system, and must enable

the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper

conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that,

when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be

completed and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to

compete, secretly conspire to raise prices or lower the quality of goods and / or services for

purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is,

therefore, an agreement between competitors not to compete.

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Mbd 9

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true

and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf

of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder

to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or not

affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business

as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However communication between

partners in a joint venture or consortium3 will not be construed as collusive bidding.

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7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the

bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with

any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of

the products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly

or indirectly, to any competitor, prior to the date and time of the official bid opening or of the

awarding of the contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a

contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

Competition Commission for investigation and possible imposition of administrative penalties in

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

Signature Date

Position Name of Bidder

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Consent and acknowledgments in terms of the protection of personal

Information act 2013 (popi)

This section sets out how personal information will be collected, used and protected by Joburg

Market hereinafter referred to as “JM”, as required by the Protection of Personal Information Act.

The use of the words “the individual” for the purposes of this document shall be a reference to

any individual (bidder) communicating with JM and/or concluding any agreement, registration or

application, with the inclusion of each of those individuals referred to or included in terms of such

agreement, registration or application.

1. What is personal information?

The personal information that JM requires relate to names and surnames, birth dates, identity

numbers, passport numbers, demographic information, education information, occupation

information, health information, addresses, memberships, and personal and work email and

contact details.

2. What is the purpose of the collection, use and disclosure (the processing) of

personal information?

JM is legally obligated to collect, use and disclose personal information for the purposes of:

• Reporting initiatives to the City of Johannesburg Municipality;
• reporting to National Treasury all contracts awarded;
• obtaining information related to Tax Compliance information from SARS;
• Verifying information on the National Treasury database of defaulters;
• evaluating and processing applications for registration on the database;
• compiling statistics and other reports;
• providing personalised communications;
• complying with the law; and/or
• For a purpose that is ancillary to the above. Personal information will not be processed for a

purpose other than what is identified (the purpose) above without obtaining consent

beforehand.

3. How will Joburg Market process personal information?

JM will only collect personal information for the purpose as stated above. Information will be

collected in the following manner:

• directly from the individual;
• from service providers who provided with services or goods to JM;
• from JM’s own records relating to previous supply of services or goods; and/or
• from a relevant public or equivalent entity.

4. To whom will personal information be disclosed?

The personal information may be disclosed to other relevant public or other entities on whose

behalf we act as intermediaries, other third parties referred to above in relation to the purpose or

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Tax Compliance Status Pin or CSD MAAA number for bids as requested elsewhere in the bid document

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via

Tax compliance status system pin code from the south african revenue service (SARS) and if

tax compliance status

Tax Compliance information from SARS

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central Supplier Database

Central Supplier Database registration and consolidated B-BBEE certificate (where

Compliance Status Pin or CSD MAAA number for bids as requested elsewhere in the bid document.

documentation, the tenderer upon submitting the municipal statement, lease agreement or letter from ward councillor

9. Pricing schedule must be completed and signed in accordance with award strategy. Bids that are received contrary to

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via

Must submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

Points Allocation: 2 points

B-BBEE Details: S

or NO

1 Completed Registration on the National Treasury Central Supplier Database

2 Completed and signed MBD 1, 4, 6.1, 7.2, 8 , 9,

Failure to fully complete all sections may lead to a disqualification of the bid.

Nb

3 General Condition of Contract (GCC) to be signed

4 Rates and taxes account not older than three months or lease agreement

5 ID copies of shareholders / directors and share certificates; certification not older

than three months

6 Signed JV agreement for Joint Venture companies. Separate National Treasury

Central Supplier Database registration and consolidated B-BBEE certificate (where

applicable)

7 Initial / sign for all alterations in the tender document

8 Registration with CIDB (where applicable)

9 specific goals and means of verification

The table below serves as a guide on the allocation and verification of specific

points under goal 1:

Specifc goal 1: HDI means of verification 80/20 90/10

Business owned by CSD, Valid B-BBEE 5 2

51% or more by Black Certificate/Affidavit Sworn under oath,

People ID copy of owner/s of the business and

Shareholder’s certificate

Business owned by CSD, ID copy of owner/s of the 10 3

51% or more by business and Shareholder’s certificate

Women

Business owned by CSD, Valid B-BBEE 10 3

51% or more by Black Certificate/Affidavit Sworn under oath,

Youth ID copy of owner/s of the business and

Shareholder’s certificate

Business owned by CSD, ID copy of owner/s of the 2 1

51% or more by Black business and Shareholder’s certificate

People with

Disabilities

Business owned by CSD, registration with military 2 1

51% or more by Black veteran’s database (stamped printout

People who are from military veterans’ office showing

Military Veterans the principal member with the ID

number, and V

HDI Requirement: 51%

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