Procurement analytics, value-for-money review & forensic follow-up services for iziko museums of cape town

Closing date and time: 23 June 2026 at 11h00. Advert date: 11 June 2026. No site visit or briefing session required.

Technical enquiries: Siphamandla Oupa, email: [email protected]. Submission emails: [email protected] and [email protected]. Physical address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

Submit quotes/proposals and all accompanying documentation via email to: [email protected] and [email protected]. No physical submissions required. Ensure all mandatory documents (SBD 4, SBD 6.1, signed RFQ, CSD report, tax certificate, B-BBEE certificate, pricing structure, capability profile, CVs, project evidence, and conflict-of-interest declaration) are included. Alterations to the RFQ document beyond completing bidder details and pricing may disqualify the submission. False declarations will lead to disqualification.

7. Administrative Documents No. Document required 1 Central Supplier Database report with supplier number, company details and tax status verification pin. 2 Detailed pricing structure on company letterhead, inclusive of VAT, disbursements and escalations if applicable. 3 Valid B-BBEE certificate or sworn affidavit. 4 Signed RFQ document. 5 Valid tax certificate and/or tax pin. 6 Completed SBD 4 and SBD 6.1 forms. Company capability profile addressing procurement analytics, value-for-money reviews, forensic finance and digital forensic capacity. 8 CVs and qualifications/certifications of key personnel assigned to the project. 9 Evidence of at least three similar completed projects. 10 Independence and conflict-of-interest declaration.

Primary scope: Procurement analytics and value-for-money review. Tasks include: Analyse procurement/financial data to identify wastage, avoidable costs, abnormal trends, and weak value-for-money outcomes. Review procurement planning, sourcing methods, emergency procurement, deviations, quotations, awards, contract usage, supplier performance, and payment patterns. Identify indicators of split procurement, repeated awards, abnormal pricing, quotation manipulation, supplier rotation, cover quoting, conflicts of interest, bid-rigging, or procurement manipulation. Assess delivery performance (under-delivery, late delivery, unreasonable costs, lack of evidence). Review consequence management for non-delivery, poor performance, and non-compliance. Identify opportunities for efficiency, cost containment, contract management, supplier performance, control strengthening, and value optimisation. Follow-up scope: Approved forensic work (requires written Iziko approval) may include document review, interviews, evidence gathering, digital forensic analysis (computer/cellphone), and forensic reports for management action, consequence management, or legal referrals. Service provider must demonstrate access to forensic capacity, including digital forensic analysis capability. Deliverables: Procurement Analytics and Value-for-Money Report, Suspicious Transactions Register, Bid-Rigging and Related Indicators Assessment, Root-Cause and Control Weakness Analysis, Management Action and Improvement Roadmap, Forensic Follow-Up Reports (if approved), EXCO/Council Reporting. Project charter required, defining objectives, scope, methodology, timelines, deliverables, roles, reporting, data access, confidentiality, escalation, QA, and forensic approval process.

Required expertise and capacity: Procurement analytics and spend analysis capability. Public sector SCM and PFMA environment experience. Value-for-money review experience. Forensic finance and investigation capability. Ability to identify bid-rigging and procurement manipulation indicators. Digital forensic capacity (computer/cellphone analysis, evidence preservation, chain-of-custody, forensic reporting). Experience reporting to executive management, audit/risk structures, boards, or councils. Key personnel must include: Engagement lead/partner (7+ years senior experience in forensic finance, procurement reviews, SCM, value-for-money), procurement/SCM specialist, forensic investigation specialist, data analytics specialist, digital forensic specialist, finance/assurance specialist. At least one senior team member must hold relevant qualifications (CA(SA), RA, CFE, CISA, CCE, EnCE, ACE, GCFE, GCFA, CISSP, CEH, etc.).

Complete the pricing schedule with fixed fees (incl. VAT) for: Part 1: Core procurement analytics and value-for-money review (data analysis, testing, bid-rigging indicators, suspicious transactions register, report, meetings, presentations). Part 2: Forensic follow-up on 5 suspicious transactions (provisional, for comparison). Part 3: Computer forensic analysis for 10 devices (provisional). Part 4: Cellphone forensic analysis for 10 devices (provisional). Part 5: Imaging, evidence preservation, chain-of-custody, and forensic reporting (provisional). Part 6: Disbursements (capped at % of Part 1 fee, pre-approved). Total evaluated bid price = sum of Parts 1-6. Notes: Only amounts in the pricing table will be evaluated. Forensic follow-up and device analysis require written Iziko approval. No additional costs will be paid unless disclosed and pre-approved. Attach breakdown of assumptions, resource categories, and rates. Payment terms: 80/20 preference system applies.

Pricing schedule must be completed with fixed fees (incl. VAT) for: Part 1: Full procurement analytics and value-for-money review (core assignment). Part 2: Forensic follow-up on 5 suspicious transactions (provisional, for comparison). Part 3: Computer forensic analysis for 10 devices (provisional). Part 4: Cellphone forensic analysis for 10 devices (provisional). Part 5: Imaging, evidence preservation, chain-of-custody, and forensic reporting (provisional). Part 6: Disbursements (capped at % of Part 1 fee, pre-approved). Total evaluated bid price = sum of Parts 1-6. Only amounts in the pricing table will be evaluated. Forensic follow-up and device analysis require written Iziko approval. No additional costs will be paid unless disclosed and pre-approved. Attach pricing assumptions, resource categories, and rates. Payment terms: 80/20 preference system applies.

Mandatory compliance requirements: CSD registration with valid supplier number, tax status verification pin, and valid tax certificate. Completed and signed bid documents: RFQ, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim). Company capability profile addressing procurement analytics, value-for-money reviews, forensic finance, and digital forensic capacity. CVs and qualifications/certifications of key personnel. Evidence of at least 3 similar completed projects (appointment/completion letters, reference letters, or client confirmations). Independence and conflict-of-interest declaration (no conflict with Iziko, officials, Council, SCM personnel, or suppliers under review). Digital forensic capacity: Internal or subcontracted specialist with computer/cellphone analysis capability, supported by certifications (e.g., CCE, EnCE, ACE, GCFE, GCFA, CISA, CISSP, CEH, CFE) and evidence (CVs, tools, reports, protocols). B-BBEE: Valid certificate or sworn affidavit. Failure to meet any mandatory requirement may disqualify the bid. All declarations will be verified against CSD and other records.

Annexure B: Preference Points Claim Form (SBD 6.1) This annexure must be completed and signed by the bidder. Bidders must use the latest applicable prescribed form where required by National Treasury or Iziko SCM. The completed form must accompany the quotation/proposal submission (Section 14 of this document). Required field Bidder response Name of company/firm Company registration number CSD supplier number B-BBEE status level / specific goals evidence Authorised representative Signature Date

Successful bidder must sign a project charter before commencement, defining: Project objectives, scope, methodology, timelines, deliverables, roles/responsibilities, reporting protocols, data access requirements, confidentiality obligations, escalation protocols, quality assurance arrangements, and process for approving forensic follow-up work. Forensic follow-up work requires written Iziko approval after review of suspicious transactions register and analytics findings. Contract principles: Lowest/only quotation may not be accepted. Iziko reserves the right to reject any quotation or withdraw the RFQ before award. Proposal may form the basis of a negotiated formal contract. No contract exists until written agreement/project charter is signed. Alterations to RFQ (beyond bidder details/pricing) may disqualify the submission. False declarations or fraudulent claims may result in disqualification, cost recovery, contract cancellation, 10-year public sector restriction, or criminal prosecution.

5. Project Charter The successful service provider will be required to sign a project charter before commencement of the assignment. The project charter must define the project objectives, scope, methodology, timelines, deliverables, roles and responsibilities, reporting protocols, data access requirements, confidentiality obligations, escalation protocols, quality assurance arrangements and the process for approving any forensic follow-up work arising from the procurement analytics review. Forensic follow-up work will not commence automatically. It must be approved in writing by Iziko after consideration of the suspicious transactions register and initial procurement analytics findings.

8. Mandatory Requirements Requirement Evidence required CSD and tax compliance CSD report and valid tax pin. Completed and signed bid documents Signed RFQ, SBD 4 and SBD 6.1. Appointment letters, completion letters, reference letters or signed client Three similar projects confirmations. CVs showing procurement analytics, SCM, value-for-money, forensic finance and Multidisciplinary capability digital forensic capacity. Profile of internal capacity or formally identified specialist partner/subcontractor, Digital forensic capacity including computer and cellphone analysis capability. Signed declaration of no conflict with Iziko, officials, Council members, SCM Independence personnel or suppliers likely to be reviewed. Failure to meet any mandatory requirement may render the submission non-responsive.

Functionality evaluation (100 points, minimum 70 required to proceed): 1) Company experience (40 points): 40 for 3+ relevant assignments in the last 5 years (procurement analytics, SCM review, value-for-money, forensic finance, etc.), 30 for 2, 20 for 1, 0 for none or irrelevant. 2) Technical methodology (30 points): 30 for full digital forensic capability (certifications + evidence such as CVs, tools, reports, protocols), 15 for subcontracted capability with commitment letter, 10 for limited evidence, 0 for none. 3) Key personnel (30 points): 30 for multidisciplinary team (engagement lead, procurement/SCM specialist, forensic investigator, data analyst, digital forensic specialist, finance/assurance specialist) with senior experience (7+ years for lead) and relevant qualifications (CA(SA), CFE, CISA, etc.), 20 for partial coverage, 10 for weak areas, 0 for non-compliance. Documentary evidence is mandatory for all claims. Price evaluation: 80/20 preference system (80 points for price, 20 for B-BBEE). Only bidders passing mandatory compliance and functionality threshold proceed to price evaluation.