This Tender Has Expired

• 06 Feb 2026 – Hard copy bid documents available for collection (after fee payment).
• 09 Mar 2026 – Closing date and time: 12:00 (noon).
• No briefing session is scheduled.
• Bids must be submitted to the Tender Box before the closing time on 09 Mar 2026.

Technical enquiries: Mr T Belebesi (Assets & Disposal Accountant) – email [email protected] – phone 045 979 3097 – office hours 07:30‑16:00, Mon‑Fri.

Evaluation‑criteria enquiries: Mr M Maseko (SCM Manager) – email [email protected] – phone 045 979 3160 – office hours 07:30‑16:00, Mon‑Fri.

• Bid documents available free on www.etenders.gov.za and the Municipality website, or hard copies from the SCM office (Corner of Cole & Graham St, Barkly East) from 06 Feb 2026 after paying a non‑refundable R200 fee (cash, EFT or direct bank deposit to ABSA 2380000019). Proof of payment must be attached to the tender documents.
• All completed forms, annexures and returnable documents must be signed in black ink, compiled in original hard copy and placed in a sealed envelope clearly marked “PROVISION OF AUCTIONEER SERVICES … JGDM2025/26-016”.
• Envelope must be deposited in the formal Tender Box outside the Main Building (Corner of Cole & Graham St, Barkly East) no later than 12:00 noon on 09 Mar 2026. Late, incomplete, unsigned, facsimile or emailed submissions will be rejected.
• Bids remain valid for 120 days after the closing date.
• Disqualification triggers: not registered on the Central Supplier Database (CSD), use of tip‑ex or erasable ink, missing signatures/pages, failure to attach required returnables, or non‑compliance with any tender conditions.

• Scoring follows an 80/20 preference point system (80 points for price, 20 points for specific goals) as prescribed by the Preferential Procurement Policy Framework Act and the Municipality’s SCM policy.
• Functional evaluation (company experience, capacity, certified auctioneer experience) totals 48 points; a minimum of 24 points is required to be considered for price evaluation.
• Specific goals (HDI ownership and locality) can add up to 20 points; evidence must be submitted (identity documents, CSD form, proof of office address, etc.).
• Bids scoring less than 24 out of 48 functional points are deemed non‑responsive.
• Price evaluation is based on the quoted commission rate (inclusive of VAT) for each contract year.

Scope of Work:

1. Pre‑Auction Stage – develop auction plan (physical, online or hybrid), conduct asset valuations ≥15 days before auction, compile lot list, arrange site layout or secure online platform, advertise ≥15 days in newspapers, recognised auction platforms, Municipality website and social media, provide proof of advertising, draft auction rules, register bidders and collect refundable deposits.

2. Auction Stage – conduct auction in accordance with approved rules, accept bids only from registered bidders, maintain secure audit trails (online), issue triplicate receipts, safeguard and deposit monies, refund unsuccessful deposits promptly, transfer ownership upon payment, provide digital confirmations for online sales.

3. Post‑Auction Stage – dispatch sold items or arrange collection, return unsold items, submit performance report and reconciliation within 5 days, deposit proceeds (less commission) into Municipality account within 7 days, refund deposits within 3 working days, clean/close auction site or online platform, resolve disputes with Municipality representative.

Additional requirements: registration with South African Institute of Auctioneers, project manager’s NQF Level 4 certificate, professional indemnity insurance, compliance with POPIA and cyber‑security standards for online auctions.

• Remuneration is commission‑based, expressed as a percentage of gross auction proceeds (inclusive of VAT) for each of the three contract years; the rate must be quoted clearly.
• No additional or hidden costs are permitted.
• Commission rate is fixed for the entire three‑year period – no escalation or adjustments.
• Auctioneer must deposit net proceeds (after commission) into the Municipality’s designated bank account within 7 calendar days; late deposits attract interest at the Municipality’s prevailing bank rate.
• VAT must be included in the quoted commission and the Auctioneer must be a registered VAT vendor (proof of registration required).
• Performance security (bank guarantee or cashier’s cheque) to be provided within 30 days of contract award as specified in the Special Conditions of Contract.

• Mandatory registration on the National Treasury Central Supplier Database (CSD) – registration can be completed online at https://secure.csd.gov.za.
• Provide CSD registration number on the bid.
• Submit valid SARS tax clearance certificate (or separate certificates for each partner in a JV/consortium).
• Provide proof of company registration (CIPC) and completed company composition form.
• B‑B‑BEE verification – evidence of Black, Women, Youth and Disabled ownership as per specific goals (minimum 51 % for each category claimed).
• Proof of local office address (municipal account ≤90 days old, municipal clearance certificate, lease agreement or affidavit) for locality points.
• Professional qualifications: registration with the South African Institute of Auctioneers and project manager’s NQF Level 4 certificate.
• Professional indemnity insurance certificate.
• No bids from persons in the service of the State will be considered.