Supply of unleaded petrol for construction projects in vryheid, kwazulu-natal

The B-BBEE/EME/QME Reporting Letter template must be completed by all suppliers and returned together with all quotation documents. This is a mandatory returnable document. No specific submission method, address, or deadline details are provided in this document — refer to the main tender advertisement for these details.

The B-BBEE/EME/QME Reporting Letter template is a required returnable document that must be submitted with all quotation documents. No other returnable documents are specified in this document.

Standard government tender eligibility requirements apply. Suppliers must be registered and provide valid company details. The document does not explicitly state specific eligibility criteria but requires disclosure of BBBEE status, SMME classification, and demographic ownership information for reporting purposes.

B-BBEE reporting is required — all suppliers must complete the B-BBEE/EME/QME Reporting Letter template and return it with quotation documents. The template captures: quotation/bid number, description of goods/services, supplier name, quotation amount, B-BBEE level, company composition including percentage ownership across black South Africans, black youth, black women, people with disabilities, people in rural/underdeveloped areas or townships, cooperatives owned by black people, and black military veterans. SMME status (EME, QSE, or Large/Generic) must also be declared. This information is for reporting purposes only and will not be used to evaluate or prejudice the supplier.

All suppliers must complete the B-BBEE/EME/QME Reporting Letter template. Required declarations include: quotation/bid number, description of goods or services, supplier name, quotation amount, B-BBEE level, and company composition breakdown showing percentage ownership by black South Africans, black youth, black women, people with disabilities, people in rural or township areas, black-owned cooperatives, and black military veterans. SMME status (EME, QSE, or Large/Generic) must be indicated. The form must be signed by an authorised person with name, position, and date. This reporting is for statistical purposes only and does not affect evaluation.

The B-BBEE reporting information is explicitly stated to be for reporting purposes only and will not prejudice the company or be used as an evaluation tool. No evaluation criteria are described in this document.

The tender is open to all legally registered business entities. To claim specific goal points, tenderers must provide supporting documentation. Companies with local presence in KwaZulu-Natal province receive preference. Ownership by women, persons with disabilities, and youth attracts additional points. B-BBEE Level 1 or Level 2 contributors (QSE or EME) qualify for points. Failure to provide required documentation means points for specific goals will not be awarded.

Price must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is the total estimated value, including all applicable taxes, calculated at the time of bid invitation.

Compliance requirements include:

• Submission of a completed SBD 6.1 Preference Points Claim Form.
• Proof of company registration (CIPC) and type (e.g., Partnership, Close Corporation, (Pty) Ltd, etc.).
• B-BBEE status: Minimum Level 1 or 2 (for QSE or EME) to claim 3 points for B-BBEE contribution.
• Ownership goals: Women, Disability, or Youth Ownership (5 points each) must be supported by documentary proof.
• Local enterprise: Location in KwaZulu-Natal province (2 points) must be verified.
• Fraudulent claims or non-compliance may result in disqualification, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution.

Specific goals and points for this tender:

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise in KwaZulu-Natal province: 2 points
• B-BBEE status level contribution (Level 1 to 2, QSE or EME): 3 points
• Tenderers must indicate how they claim points for each system (80/20 or 90/10).

Contractual terms include:

• Tenderers must certify that all information and preference points claimed are true and correct.
• The organ of state may require documentary proof to substantiate claims at any time.
• Consequences of fraudulent claims or non-compliance:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claimed for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Criminal prosecution if deemed necessary.

For income-generating contracts, the organ of state may use Regulation 3(2) to clarify whether the 80/20 or 90/10 system applies. The highest or lowest acceptable tender determines the system.

Department: Supply Chain Management

No specific contact name, email, phone, or address is provided in this document.

Bidder Guidance:

• Contact details should be obtained from the full tender document or government e-tender portal
• For queries, use the official SCM contact channels listed in the complete tender documentation

Returnable Documents:

• SBD 4 (Bidder's Disclosure) form must be completed and submitted with the bid
• No other specific submission instructions or required forms are stated in this document

Bidder Guidance:

• Ensure all fields in SBD 4 are completed accurately
• Sign and date the declaration
• Submit before the closing deadline at the designated submission address

No technical specifications are provided in this document.

The tender title references:

• Supply of unleaded petrol
• Klipfontein Dam Access Road projects
• House repairs and renovations near Vryheid, KwaZulu-Natal
• Construction East

Note: Detailed technical specifications for fuel delivery, construction work, or project requirements are not included in the provided document.

State Employee Declaration:

• Declare if the bidder or any directors/trustees/shareholders/members/partners with controlling interest are employed by the state
• If yes, provide full names, identity numbers, and state institution names

Procurement Relationship Declaration:

• Declare any relationship with persons employed by the procuring institution
• Provide particulars if such relationship exists

Related Enterprise Interest:

• Declare any interest in other related enterprises, whether or not bidding for this contract
• Provide particulars if such interest exists

Collusive Bidding Prohibition:

• Bid must be submitted independently without consultation, communication, or arrangement with competitors
• Joint venture or consortium partners are excluded from this prohibition
• No disclosure of bid terms to competitors before opening
• No communication with procuring institution officials except for clarification of submitted bids
• Bidder must not have been involved in drafting specifications or terms of reference

Consequences of False Declaration:

• Disqualification if declaration is found untrue
• Report to Competition Commission for investigation under section 59 of Competition Act
• Possible referral to National Prosecuting Authority for criminal investigation
• Restriction from public sector business for up to 10 years under Prevention and Combating of Corrupt Activities Act
• Action under PFMA SCM Instruction 22

Restricted Suppliers:

• Persons listed on Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified

SBD 4 Disclosure Requirements:

1. State Employment: Declare if bidder or controlling persons are state employees

2. Institutional Relationship: Declare relationships with procuring institution staff

3. Related Enterprises: Declare interests in other related businesses

4. Independent Bidding: Certify bid was prepared independently without competitor collusion

5. Non-Disclosure: Confirm bid terms were not shared with competitors

6. No Improper Communication: Confirm no unauthorized contact with procuring officials during bidding process

7. Non-Involvement in Specifications: Confirm bidder did not help draft tender specifications

All declarations must be certified as true and complete. False declarations result in disqualification and potential legal consequences including criminal prosecution and business restrictions.

No evaluation criteria are stated in this document. The SBD 4 form is a compliance disqualification form, not an evaluation scoring document.

• Closing Date: 25 June 2026
• Closing Time: 11:00
• No briefing session or site visit scheduled (not mentioned in document)

Bidding Procedure Enquiries:

• Contact Person: Ivy Msibi / Annah Molefe
• Phone: 060 980 6204 / 081 017 2608
• Email: [email protected]

Technical Enquiries:

• Contact Person: Mr L Mabude
• Phone: 060 560 2937
• Email: [email protected]

• Submit bids via email to [email protected], CC: [email protected]
• Reference bid number KDP-64 in the email subject line
• Bids must be submitted on official forms provided (not re-typed) or as prescribed in the bid document
• Bids must be delivered by the stipulated time to the correct address
• Late bids will not be accepted for consideration
• Returnable documents include: supplier information form, TCS PIN or CSD number, VAT registration number, proof of authority (e.g., company resolution), signed bid form with capacity declaration
• Failure to provide required particulars may render the bid invalid

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier

• Supply only of unleaded petrol
• Delivery location: Klipfontein Dam Access Road, House Repairs and Renovations Projects near Vryheid in KwaZulu-Natal Province: Construction East
• Specific quantities, delivery schedules, and service levels not detailed in this document
• Bidders should request additional technical specifications if available

• Pricing format not specified in this document
• No bonds, guarantees, or payment terms detailed
• Bidders should request pricing schedule or bill of quantities
• Financial capacity requirements not stated

• Tax Compliance: Bidders must submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate
• CSD Registration: CSD number must be provided if no TCS PIN is available
• Joint Ventures/Consortia: Each party must submit separate TCS certificate/PIN/CSD number
• State Employees: Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state
• Preferential Procurement: Subject to Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations 2022
• Foreign Suppliers: Must complete questionnaire regarding RSA residency, branches, permanent establishment, income sources, and tax liability

Subject to Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations 2022

• B-BBEE specific requirements or preference points allocation not detailed in this document
• Bidders should note that preference points system may apply

• Successful bidder will be required to fill in and sign a written contract form (SBD7)
• General Conditions of Contract (GCC) apply
• Contract duration and specific terms not detailed in this document

Tax Compliance Requirements:

• Bidders must ensure compliance with tax obligations
• Submit SARS TCS PIN to verify taxpayer profile and tax status
• Apply for TCS PIN via SARS e-filing at www.sars.gov.za
• Printed TCS certificate may be submitted with bid
• Each party in joint ventures/consortia/sub-contractors must submit separate TCS certificate/PIN/CSD number
• If no TCS PIN available but registered on CSD, provide CSD number

Foreign Supplier Questionnaire:

• Entity must indicate if it is a resident of RSA
• Entity must indicate if it has a branch in RSA
• Entity must indicate if it has permanent establishment in RSA
• Entity must indicate if it has any source of income in RSA
• Entity must indicate if it is liable for any form of taxation in RSA
• If answer is NO to all questions, tax compliance registration is not required

Bidding Procedure Enquiries:

• Ivy Msibi / Annah Molefe
• Phone: 060 980 6204 / 081 017 2608
• Email: [email protected]

Technical Enquiries:

• Mr L Mabude
• Phone: 060 560 2937
• Email: [email protected]

Submission Email: [email protected] (CC: [email protected])