Kgetlengrivier Local Municipality Eastern Cape Open Tender

DocumentTENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Important Dates

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Bid documents available from: 21 May 2026, 07:30 to 15:00 (weekdays).
Compulsory briefing session: 29 May 2026 at 10:00 at Koster Municipal Offices (Town Hall).
Closing date and time: 09 June 2026 at 12:00.
Tender validity period: 120 days after closure.

Contact Information

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

For tender document queries: Ms C. Tsele, email: [email protected], Tel: 014 403 5492 / 060 977 0342.
For technical enquiries: Mr Ipeleng Mannere, email: [email protected], Cell: 071 776 7449.
Submission address: Kgetlengrivier Local Municipality, corner Smuts and De Wet Street, Koster, 0348.
Document collection: Kgetlengrivier Local Municipality Cashier, corner Smuts and De Wet Street, Koster.

Submission Guidelines

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Submit your bid in the official bid box at Kgetlengrivier Local Municipality office, corner Smuts and De Wet Street, Koster, by 12:00 on 09 June 2026. Late, faxed, emailed, or telephonic submissions will be rejected.
Use only the official bid forms (MBD1, MBD2, MBD3.1, MBD4, MBD6.1, MBD7.1, MBD8, MBD9). Do not retype or alter the forms. Complete all pages in black ink only.
Ensure the bid is properly signed with a valid 'Authority for Signatory' document (e.g., board resolution for companies) printed on your company letterhead. Joint ventures must submit a signed joint venture agreement.
Required returnable documents: MBD1 (Invitation to Bid), MBD2 (Tax Clearance Certificate), MBD3.1 (Price Schedule – Firm Prices, VAT inclusive), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claimed), MBD7.1 (Contract Form), MBD8 (Certificate of Independent Bid Determination), MBD9 (Declaration of Past SCM Practices), company registration certificate, valid B-BBEE certificate (from approved authority), Central Supplier Database full report, and proof of municipal rates/taxes payment (or lease agreement with 3 months' proof, or tribal authority letter).
Bid documents are available from 21 May 2026, 07:30 to 15:00 (weekdays) at the Municipal Cashier office, corner Smuts and De Wet Street, Koster. A non-refundable deposit of R750 is required per set, payable in cash or bank-guaranteed cheque to Kgetlengrivier Local Municipality (account number 1700000032, Absa Bank). Documents can also be downloaded for free from the E-Tender portal.
Non-compliance with peremptory requirements (e.g., missing pages, pencil use, unsigned authority, failure to attach required documents) will result in automatic disqualification.

Evaluation Criteria

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Evaluation uses the 80/20 Preferential Procurement Policy Framework Act (PPPFA) system: 80 points for price, 20 points for equity (B-BBEE, locality, youth, women, disability).
Functionality criteria (100 points total, minimum 75 required to qualify):
Qualifications (30 points max): Electrical Engineer with BEng/BSc/BTech (15 points) + ECSA registration as Pr.Eng/Pr.Tech Eng (15 points). Must have 5+ years' experience in substation projects. Submit detailed CV.
Manager/Site Agent (10 points max): 5-7 years' experience (3 points) or 8+ years (5 points). National Diploma in Electrical Engineering (5 points). Submit detailed CV.
Foreman (10 points max): 5-7 years' experience (3 points) or 8+ years (5 points). N6 Certificate in Electrical Engineering (5 points). Submit detailed CV.
Safety Officer (5 points max): 3-5 years' experience (2 points) or 6+ years (3 points). SACPCMP CHSO certificate (2 points). Submit detailed CV.
Company Experience (30 points max): Similar contracts with municipality/organ of state, minimum R3 million per project. 1 project (10 points), 2 projects (20 points), 3+ projects (30 points). Must submit appointment letters and completion certificates. Non-submission results in 0 points.
Locality (15 points max): North West (Bojanala) = 15 points, Provincial (North West) = 10 points, National = 5 points. Proof of residence required (municipal account or lease agreement with 3 months' rental proof).
Equity points (20 points total): B-BBEE Status Level (Level 1: 4, Level 2: 3, Level 3: 2, Level 4: 1), Locality (4), Youth (4), Women (4), Disability (4).
Automatic disqualification: Scoring below 20 points in Company Experience, non-attendance of compulsory briefing, non-submission of valid tax clearance, company registration, or project references.

Technical Specifications

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Scope: Upgrade of the 11kV Koster Switching Substation.
Key deliverables:
Replace all primary plant equipment.
Upgrade protection system and review settings.
Repair and revamp the control building.
Replace battery bank and charger.
Design and install a new system with Certificates of Compliance (COCs).
Design and install a new security system for the building.
Schedule of works:
Clean all drainage channels in the substation yard.
Repair the control building roof.
Service the 500kVA local transformer and RMU.
Replace the 110V DC battery bank.
Install all missing and faded safety signage.
Procure and replace 11kV oil circuit breakers with modern SF6 or vacuum circuit breaker panels.
Conduct comprehensive transformer maintenance (T1 and T2), including Detailed Oil Analysis (DGA, Furan) and Power Factor testing.
Phase 1 Protection Upgrade: Replace old electromechanical relays with modern numerical relays for transformer and feeder circuits.
Execute full replacement of the 11kV switchgear.
Complete replacement of all protection relays and integrate with a new SCADA/RTU system for remote monitoring and control.
Develop a long-term asset management plan for the entire switching station, including a 10-year investment strategy.
Bill of Quantities: Refer to Annexure A in the tender document.

Financial Requirements

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Pricing must be submitted on Form MBD 3.1 (Price Schedule – Firm Prices), VAT inclusive.
A non-refundable deposit of R750 is required for physical bid documents. Free download available on the E-Tender portal.
All payments must be in South African Rand (ZAR), via cash or bank-guaranteed cheque made out to Kgetlengrivier Local Municipality. Payments can be made at the municipal cashier (quoting tender number) or deposited into Absa Bank account 1700000032.
No specific payment terms, bonds, or guarantees are detailed beyond the deposit. Tender validity period is 120 days after closure.

Compliance Requirements

Source: TENDER DOCUMENT FOR APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE OF 11KV KOSTER SWITCHING SUBSTATION.pdf

Mandatory documents:
Valid original Tax Clearance Certificate (MBD2).
Company registration certificate (CIPC).
Valid B-BBEE certificate from an approved authority (consolidated if joint venture).
Central Supplier Database (CSD) full report.
Proof of municipal rates and taxes payment (or lease agreement with 3 months' proof, or tribal authority letter if applicable).
CIDB: Proof of registration with a class grading of 6EP or higher is required.
ECSA: The Electrical Engineer must be registered with the Engineering Council of South Africa (ECSA) as a Professional Engineer (Pr.Eng) or Professional Engineering Technologist (Pr.Tech Eng).
Local content: Locality points require proof of residence (municipal account or lease agreement with 3 months' rental proof).
Authority for Signatory: Submit a signed document (e.g., board resolution) authorizing the signatory to sign the bid and contract on behalf of the company. Must be on company letterhead.
Joint Ventures: Submit a valid joint venture/consortium agreement if applicable.
Non-compliance with any of the above will result in disqualification.

DocumentKoster Substation Costing BOQ (1).pdf

Evaluation Criteria

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