Cleaning & hygiene services at king shaka international airport (4-Month contract)

The Employer is Airports Company South Africa SOC Limited.

• Address: King Shaka International Airport, La Mercy drive.
• Telephone: 032 436 6000.
• Email: [TBC].
• Adjudicator details are listed in Annexure A but contact information is marked [TBC].

1. Registered with Bargaining Council for Contract Cleaning Industry in KwaZulu-Natal (BCCI) - proof required before award. 2. Labor rates must meet or exceed regulated minimum wages. 3. Ability to provide 22 full-time staff with specified qualifications (Contract Manager: 3 years exp + Matric/NQF4 + management/safety training; Supervisors: 1-2 years exp + Matric/NQF4; Specialized operators: relevant certifications). 4. Compliance with OHS Act, Environmental regulations, SANS standards. 5. Aviation liability insurance R300,000. 6. Workman's compensation letter of good standing. 7. Ability to mobilize within 24 hours of award.

The service is Cleaning & Hygiene Services at King Shaka International Airport for a period of four (4) months.

• The contractor must be registered with the Bargaining Council for the Contract Cleaning Industry in KwaZulu Natal (BCCI). Proof of registration is required before work starts.
• The scope includes:
• General cleaning below 2.5m height.
• Specialised cleaning: auto scrubbing, deep cleaning of carpets and ablutions, high-pressure cleaning, high access cleaning (rope access/abseiling, high-level façade cleaning).
• Hygiene services.
• Provision of cleaning consumables, materials, machinery, and equipment.
• Detailed cleaning procedures and performance standards are provided for various areas (ceilings, floors, carpets, toilets, etc.) with specified frequencies.
• Staffing requirements include specific roles (Contract Manager, Supervisors, Cleaners) with minimum experience and qualification criteria.
• All work must comply with SANS standards, OHS Act, environmental regulations, and other relevant legislation.
• Service standards include storage of consumables, reporting faults, and monthly service reports.

Pricing Schedule:

• The Price List is contained in Part C2 (Pricing Data) and refers to an attached price schedule (Annexure A).
• The offered total of prices for part of the service must be entered inclusive of VAT.
• Pricing assumptions refer to instructions in the attached price schedule.
• Labour rates must not be below the regulated minimum wage; lower rates may lead to disqualification.
• Compliance with KZN bargaining council requirements and labour laws is required.

Pricing is to be determined in accordance with the contract conditions.

• The Price List is in Part C2 (Pricing Data) and refers to an attached price schedule.
• The offered total of prices must be entered inclusive of VAT.
• Labour rates tendered must not be below the regulated minimum wage; lower rates may lead to disqualification.
• The contractor must ensure compliance with KZN bargaining council requirements and labour laws.
• Timeous procurement of third-party goods and services is required.

Mandatory requirements:

• Registration with the Bargaining Council for the Contract Cleaning Industry in KwaZulu Natal (BCCI). Proof must be provided before work starts.
• Compliance with regulated minimum wage requirements. Labour rates must reflect this; lower rates are not permitted.
• Compliance with all relevant legislation including:
• Occupational Health and Safety Act.
• Labour Relations Act, Basic Conditions of Employment Act, Employment Equity Act.
• Environmental Conservation Act, Hazardous Substances Act.
• KZN Bargaining Council requirements, National Building Regulations, SANS standards.
• Insurance: Aviation liability insurance cover of at least R300,000 is required. Proof must be submitted before work starts and annually.
• Occupational Health and Safety File must be submitted and approved before work commencement.
• Workman’s compensation letter of good standing aligned to the scope of work is required.
• The contractor must not engage in corrupt practices and must comply with the Prevention and Combating of Corrupt Activities Act.
• Confidentiality of contract information is required.
• Intellectual property rights must be respected and indemnities provided.

Health and Safety Requirements:

• An Occupational Health and Safety File must be submitted and approved by the Safety Manager before work starts. A permit to work is required.
• The contractor must provide all on-site personnel with necessary PPE and uniforms with company logo for identification.
• Relevant medical certificates must be submitted with the Safety File.
• Workman’s compensation letter of good standing must be aligned to the scope of work.
• The safety file must include:
• Measures to ensure safe application of chemicals without harm to staff, visitors, or the environment.
• Housekeeping measures.
• Provision of hoarding, signage, trolleys, etc., for safe execution.
• Compliance with the Occupational Health and Safety Act and all relevant regulations is mandatory.
• Specific safety measures include adequate wet floor signs, working at height safety measures, and adherence to OEM requirements.

Contract Terms:

• Starting date: Upon signing of the contract by ACSA.
• Service period: Four (4) months.
• Period for reply: Two (2) weeks.
• Assessment day: The 30th/31st of each month.
• Insurance: Refer to attached insurance specification for details on liability and cover.
• Cession/Assignment: Contractor cannot cede, delegate, or assign rights/obligations without Employer's written consent.
• Ethics: Contractor must not engage in corrupt practices and must comply with anti-bribery laws.
• Confidentiality: All contract information is confidential and cannot be disclosed without prior written consent.
• Step-in rights: Employer may remedy defaults if contractor fails to do so within 2 weeks, at contractor's cost.
• Liens: Equipment used must be free of liens; contractor waives liens.
• Intellectual Property: IP rights remain with originator; contractor indemnifies employer against IP infringement claims.
• Dispute resolution: Arbitration under Rules for the Conduct of Arbitrations by the Association of Arbitrators (Southern Africa), held in Johannesburg.

{"phone":"+27 11 723 1400","fax":"+27 11 453 9354","address":"The Maples, Riverwoods, 24 Johnson Road, Bedfordview, Gauteng, South Africa, 2008","postalAddress":"P O Box 75480, Gardenview, Gauteng, South Africa, 2047","website":"www.airports.co.za"}

• Signed Section 37(2) Agreement (ACSA & Principal Contractor/Principal contractor & Sub contractor if sub-contracting).
• Signed Section 37(2) Agreement between Client & Principle Contractor.
• Signed Section 37(2) Agreement for Sub Contractor where one is used.
• Signed CR 5(k) Appointment letter from Client to Principle Contractor.
• Risk Assessment for the project.
• Signed ACSA EMS 048 Environmental Terms & Conditions.
• OHS appointment letters with proof of competencies where required.
• Client OHS Specification.
• Method Statement.
• Medical fitness certificates of contractor employees as required by the Construction Regulations.
• Notification of construction work or Construction Permit where required.
• Emergency Response procedure & Contact details.
• Valid Letter of Good Standing.
• Approved Airside Safety Plan.
• Register of sub-contractors and activities to be undertaken.
• Proof of competencies.
• Signed Environmental Terms and Conditions to Commence Work (EMS 048).

Service providers must demonstrate: 1) Valid COIDA Letter of Good Standing, 2) Formal competency certifications for all mandatory OHS appointments per OHSA and Construction Regulations, 3) Comprehensive COVID-19 compliance framework including screening, vulnerable employee declarations, and secondary screening MoU, 4) Airport/airside operational experience preferred given Airside Safety Plan requirement, 5) Ability to provide cleaning/hygiene services meeting ACSA specifications for 4-month period, 6) Compliance with Environmental Terms & Conditions (EMS 048), 7) Valid medical fitness certificates for all on-site employees per Annexure 3 of CR 2014.

• Mandatory OHS appointments with formal competency proof required: SHE Representative, First Aider(s), Fire Marshall, Supervisors, Lifting supervisor, Construction 5(k), Construction work Manager, Assistant Construction work Manager, Construction H&S Officer, Construction work Supervisor, Assistant Supervisor, Fall protection planner, Excavation Supervisor, Risk Assessor, Incident Investigator, Scaffolding Inspector, Rope Access Supervisor, Electrical Tool Inspector, Fire Fighting Equipment Supervisor, Construction Vehicles & Mobile Plant Operator, Ladder Inspector, Portable Tool inspector, Stacking and Storage Supervisor, HCS Supervisor, SHE Committee Members, Covid-19 compliance officer.
• Covid-19 Policy required.
• Risk assessments must include covid-19 risks.
• Equipment and tools list required.
• Safe working procedures must include covid-19 response procedure.
• Procedure for employees refusing to work due to covid-19 required.
• Toolbox talks required.
• Induction records of employees on covid-19 required.
• Reporting of OHS Surveillance Data to Department of Health required.
• Vulnerable employees declaration process required.
• Daily screening process for employees and visitors required.
• Memorandum of Understanding or contract for secondary screening of symptomatic persons at work required.
• PPE issue records for employees (inclusive of cloth masks) required.
• ACSA Safety, Health and Environmental Induction required.
• Signed Section 37(2) Agreement required (ACSA & Principal Contractor/Principal contractor & Sub contractor if sub-contracting).
• Valid Letter of Good Standing required.
• Scope of work must be defined.
• Project Specific SHE Plan required.
• Fall protection and rescue plan required where applicable.
• Lifting plan required where applicable.
• Valid medical fitness certificates as per Annexure 3 of the Construction Regulations 2014 required.
• ID copies of employees on-site required.
• Pre-populated WCL2 form required.
• Emergency Plan and Contact details for emergencies required.
• Proof of competencies required.
• Notification of construction work or Construction Permit required if applicable.
• Signed Environmental Terms and Conditions to Commence Work (EMS 048) required.
• Approved Airside Safety Plan required.
• Register of sub-contractors and activities to be undertaken required.
• High-risk activities to be identified: Work at Heights, Hot Work, Work on Electricity, Work in Confined Space, Excavation, Work on machinery, Other.

• Project Specific SHE Plan required.
• Fall protection and rescue plan required where applicable.
• Lifting plan required where applicable.
• Valid medical fitness certificates as per Annexure 3 of the Construction Regulations 2014 required.
• ID copies of employees on-site required.
• Pre-populated WCL2 form required.
• Emergency Plan and Contact details for emergencies required.
• Proof of competencies required.
• Notification of construction work or Construction Permit required if applicable.
• Signed Environmental Terms and Conditions to Commence Work (EMS 048) required.
• Approved Airside Safety Plan required.
• Register of sub-contractors and activities to be undertaken required.
• High-risk activities to be identified: Work at Heights, Hot Work, Work on Electricity, Work in Confined Space, Excavation, Work on machinery, Other.
• Risk Assessment for the project required.
• Method Statement required.
• Client OHS Specification required (Stakeholder to provide its own).
• Emergency Response procedure & Contact details required.
• Activity based risk assessment required.
• Daily screening procedure for employees and visitors required.
• Memorandum of Understanding or contract for secondary screening of symptomatic persons at work required.

• Mandatory OHS appointments as per Section 16(1), 16(2) & 8(2) of the Occupational Health and Safety Act.
• Formal competency required for specific roles: First Aider(s), Construction work Manager, Construction H&S Officer, Construction work Supervisor, Assistant Supervisor, Fall protection planner, Excavation Supervisor, Risk Assessor, Scaffolding Inspector, Rope Access Supervisor, Electrical Tool Inspector, Fire Fighting Equipment Supervisor.
• Covid-19 compliance officer required.
• Covid-19 Policy required.
• Risk assessments with covid-19 risks required.
• Safe working procedures including covid-19 response required.
• Procedure for employees refusing to work due to covid-19 required.
• Induction records of employees on covid-19 required.
• Valid medical fitness certificates as per Annexure 3 of the Construction Regulations 2014 required.
• Pre-populated WCL2 form required.
• Daily screening process for employees and visitors required.
• Memorandum of Understanding or contract for secondary screening of symptomatic persons at work required.
• Activity based risk assessment required.
• Emergency contact details required.
• Signed Section 37(2) Agreements required: between ACSA & Principal Contractor, and for Sub Contractor if used.
• Signed CR 5(k) Appointment letter from Client to Principle Contractor required.
• Valid Letter of Good Standing required.
• Contractor remains responsible and accountable for the contents and compliance of the safety file.

• Mandatory OHS appointments with formal competency proof required: SHE Representative, First Aider(s), Fire Marshall, Supervisors, Lifting supervisor, Construction 5(k), Construction work Manager, Assistant Construction work Manager, Construction H&S Officer, Construction work Supervisor, Assistant Supervisor, Fall protection planner, Excavation Supervisor, Risk Assessor, Incident Investigator, Scaffolding Inspector, Rope Access Supervisor, Electrical Tool Inspector, Fire Fighting Equipment Supervisor, Construction Vehicles & Mobile Plant Operator, Ladder Inspector, Portable Tool inspector, Stacking and Storage Supervisor, HCS Supervisor, SHE Committee Members, Covid-19 compliance officer.
• Covid-19 Policy required.
• Risk assessments with covid-19 risks required.
• Safe working procedures including covid-19 response required.
• Procedure for employees refusing to work due to covid-19 required.
• Induction records of employees on covid-19 required.
• Daily screening process for employees and visitors required.
• Memorandum of Understanding or contract for secondary screening of symptomatic persons at work required.
• PPE issue records for employees (inclusive of cloth masks) required.
• High-risk activities to be identified: Work at Heights, Hot Work, Work on Electricity, Work in Confined Space, Excavation, Work on machinery, Other.
• Contractor remains responsible and accountable for the contents and compliance of the safety file.

• Signed ACSA EMS 048 Environmental Terms & Conditions required.
• Signed Environmental Terms and Conditions to Commence Work (EMS 048) required.

• Signed Section 37(2) Agreement (ACSA & Principal Contractor/Principal contractor & Sub contractor if sub-contracting).
• Signed Section 37(2) Agreement between Client & Principle Contractor.
• Signed Section 37(2) Agreement for Sub Contractor where one is used.
• Signed CR 5(k) Appointment letter from Client to Principle Contractor.
• Section 37 (2) Mandatory Agreement (attached to be signed).

While explicit financial or operational criteria are not in this excerpt, eligibility implicitly requires: the ability to fully comply with all stated environmental terms and South African legislation; having certified waste disposal contractors and permitted disposal sites; providing necessary training to all staff; possessing Material Safety Data Sheets for all hazardous chemicals; and accepting ACSA's right to audit and impose penalties.

The contractor must adhere to the following environmental terms and conditions:

• ACSA's Environmental Policy must be communicated, understood, and implemented by all contractor staff.
• No contamination of stormwater, soil, or groundwater is permitted. Any pollution must be cleaned up immediately, and spills reported to ACSA.
• Contractors must supply their own clean-up materials.
• Washing, maintenance, and refuelling of equipment are only allowed in designated service areas on ACSA property.
• No leaking equipment or vehicles are permitted on the airport.
• Dust from work activities must be minimised to avoid nuisance.
• Practical measures must be taken to reduce unpleasant odours and emissions.
• No open fires are permitted on site.
• Reasonable measures must be taken to minimise noise from work operations.
• Contractors must comply with applicable noise regulations.
• Waste must be separated into general and hazardous waste and disposed of appropriately at a permitted landfill if recycling or re-use is not feasible.
• Solid or liquid waste must not be dumped, buried, or burnt.
• Contractors must maintain a tidy, litter-free work area.
• Contractors must keep on file: the name of the waste company, waste disposal site used, monthly reports on quantities (general, hazardous, recycled), Waste Manifest Documents, Certificates of Safe Disposal, and a copy of the waste permit.
• All Hazardous Chemical Substances (HCS) must be clearly labelled, stored, and handled according to Materials Safety Data Sheets (MSDS). MSDS must be stored with all HCS.
• All HCS spillages must be cleaned up immediately, disposed of as hazardous waste, and reported to ACSA immediately.
• Contractors must be adequately informed about handling and storage of hazardous substances.
• Contractors must comply with all relevant national, regional, and local legislation regarding hazardous substances.
• Contractors must identify and manage work activities that may result in water and energy wastage.
• The conditions in this permit must be communicated to all contractors and employees before work commences at the airport.
• ACSA will audit contractor activities on an ad hoc basis to ensure compliance. Any pollution clean-up costs are borne by the contractor.

The contractor must comply with the following:

• Applicable regulations regarding noise.
• Waste separation into general and hazardous waste, with appropriate disposal at a permitted landfill if recycling or re-use is not feasible.
• No dumping, burying, or burning of solid or liquid waste.
• Maintain a tidy, litter-free work environment.
• Keep monthly reports on waste quantities separated into general, hazardous, and recycled.
• Store Materials Safety Data Sheets with all Hazardous Chemical Substances (HCS).
• Clean up and dispose of HCS spillages immediately as hazardous waste and report to ACSA immediately.
• Ensure all contractors are adequately informed about handling and storage of hazardous substances.
• Comply with all relevant national, regional, and local legislation regarding the transport, storage, use, and disposal of hazardous substances.
• Adhere to environmental conditions; penalties for infringement range from R200 to R20,000, and the contractor is liable for any damage costs.
• The contractor must sign an agreement acknowledging ACSA's right to impose penalties for non-compliance.

The contractor must adhere to environmental terms and conditions:

• ACSA will audit contractor activities on an ad hoc basis. Any pollution clean-up costs are borne by the contractor.
• ACSA's Environmental Policy must be communicated, understood, and implemented by all contractor staff.
• No contamination of stormwater, soil, or groundwater is permitted. Pollution must be cleaned up immediately, and spills reported to ACSA. Contractors supply their own clean-up materials.
• Washing, maintenance, and refuelling of equipment only in designated service areas on ACSA property.
• No leaking equipment or vehicles permitted on the airport.
• Dust from work activities must be minimised to avoid nuisance.
• Practical measures to reduce unpleasant odours and emissions.
• No open fires on site.
• Reasonable measures to minimise noise from work operations.
• Penalties for infringement range from R200 to R20,000, determined by ACSA's Airport Environmental Management Representative.
• Contractors must keep waste management files including waste company name, disposal site, monthly quantity reports, Waste Manifest Documents, Certificates of Safe Disposal, and waste permit.
• All Hazardous Chemical Substances (HCS) must be clearly labelled, stored, and handled according to Materials Safety Data Sheets.
• Contractors must identify and manage work activities that may result in water and energy wastage.

Contractual terms include:

• ACSA will advise the contractor in writing of any infringement and the penalty amount.
• The contractor must take necessary steps (e.g., training/remediation) to prevent recurrence and advise ACSA accordingly.
• The contractor is liable for any damage costs resulting from infringement.
• The contractor must sign an agreement acknowledging ACSA's right to impose penalties for non-compliance by the contractor, employees, or sub-contractors.
• The agreement requires signature, date, and airport name.

• Primary contact phone: +27 11 723 1400.
• Fax: +27 11 453 9354.
• Address: The Maples, Riverwoods, 24 Johnson Road, Bedfordview, Gauteng, 2008.
• Postal address: P O Box 75480, Gardenview, Gauteng, 2047.
• Website: www.airports.co.za.
• The document requires signatures from the SHE file reviewer, contract manager, and contractor, but no specific contact names are provided.

Contractors must demonstrate compliance with all OHSA and Construction Regulation appointments relevant to cleaning/hygiene services, possess valid Letter of Good Standing from Compensation Fund, have competent personnel for all required roles (with formal competency certificates where specified), implement COVID-19 workplace protocols, and meet ACSA's environmental and safety standards. Sub-contractors require separate Section 37(2) agreements.

• The tender requires a comprehensive SHE (Safety, Health, and Environmental) file.
• Mandatory OHS appointments with formal competency proof are required, including:

• SHE Representative.
• First Aider(s).
• Fire Marshall.
• Supervisors.
• Lifting supervisor.
• Construction work Manager (CR 8(1)).
• Assistant Construction work Manager (CR 8(2)).
• Construction H&S Officer (CR 8(5)).
• Construction work Supervisor (CR 8(7)).
• Assistant Supervisor (CR 8(8)).
• Fall protection planner.
• Excavation Supervisor (CR 13(1)(a)).
• Risk Assessor.
• Incident Investigator.
• Scaffolding Inspector (CR 16(1)/SANS 085).
• Rope Access Supervisor (CR 18(1)).
• Electrical Tool Inspector (CR 24 & EMR 9).
• Fire Fighting Equipment Supervisor (CR 29(H)).
• Construction Vehicles & Mobile Plant Operator (CR 23).
• Ladder Inspector (GSR 13).
• Portable (Hand) Tool inspector.
• Stacking and Storage Supervisor (CR 28(a)).
• HCS Supervisor.
• SHE Committee Members (if applicable).
• Covid-19 compliance officer.

• Required documents and plans:

• Scope of work.
• Covid-19 Policy.
• Risk assessments including covid-19 risks.
• Equipment and tools list.
• Safe working procedures including covid-19 response.
• Procedure for employees refusing to work due to covid-19.
• Toolbox talks.
• Induction records on covid-19.
• Reporting of OHS Surveillance Data to DoH.
• Vulnerable employees declaration process.
• Daily screening process for employees and visitors.
• MoU or contract for secondary screening of symptomatic persons.
• PPE issue records (including cloth masks).
• ACSA Safety, Health and Environmental Induction.
• Signed Section 37(2) Agreement.
• Valid Letter of Good Standing.
• Method Statement.
• Project Specific SHE Plan.
• Fall protection and rescue plan (where applicable).
• Lifting plan (where applicable).
• Valid medical fitness certificates (per Annexure 3 of CR 2014).
• ID copies of on-site employees.
• Pre-populated WCL2 form.
• Emergency Plan and contact details.
• Proof of competencies.
• Notification of construction work or Construction Permit (if applicable).
• Signed Environmental Terms and Conditions (EMS 048).
• Approved Airside Safety Plan.
• Register of sub-contractors and their activities.
• Identification of high-risk activities (e.g., work at heights, hot work, confined space).

• Project Specific SHE Plan required.
• Risk Assessment for the project required.
• Method Statement required.
• Emergency Response procedure and contact details required.
• Activity-based risk assessment required for emergency works.
• Plans for fall protection, lifting, and airside safety where applicable.

• Mandatory OHS legislative compliance: Section 16(1), 16(2) & 8(2) appointments.
• Valid Letter of Good Standing required.
• Signed Section 37(2) Agreement between ACSA and Principal Contractor, and for any sub-contractor.
• Signed CR 5(k) appointment letter from Client to Principal Contractor.
• Compliance with Construction Regulations, including medical fitness certificates.
• Adherence to covid-19 protocols, including screening and PPE records.
• The contractor remains solely responsible for the contents and compliance of the safety file.

• Comprehensive OHS appointments with formal competency are mandatory (see technicalSpecifications for full list).
• Covid-19 specific requirements: policy, risk assessments, safe procedures, screening processes, and PPE records.
• High-risk activities must be identified and managed (e.g., work at heights, confined spaces).
• The contractor is fully accountable for the safety file's contents and compliance.

• Signed Section 37(2) Agreement between ACSA and Principal Contractor is required.
• Signed Section 37(2) Agreement for any Sub Contractor is required.
• Signed CR 5(k) appointment letter from Client to Principal Contractor is required.

• Contact details are to be provided in the SHE file for emergencies.
• The document includes signature blocks for SHE file reviewer, contract manager, and contractor, but no specific names.

Returnable Documents: Not specified in the extracted text. Submission details, deadline, address, and required forms are not provided in the extracted content.

Registered company capable of providing 183 staff with security clearance; compliance with South African labour laws and BCCI collective agreement; financial capacity for provisional sums and equipment procurement; OHS compliance history; ability to mobilize at King Shaka International Airport; valid tax clearance; B-BBEE certification likely required (standard for ACSA tenders)

The tender uses an NEC3 Term Service Short Contract. The Pricing Schedule must be read in conjunction with the Contract Data, specifications, drawings, and other relevant documents. The provided quantities are a guide for pricing the scope of work. Work is planned as a set of activities, which must align with the contractor's programme.

Pricing Instructions: The Pricing Schedule covers all measurable items. Contractor's prices must include all general risks, liabilities, obligations, profit, expenses, costs, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables, training, medicals, etc. Payment for each activity is made only upon completion. Supply and installation costs must be included unless a separate rate is specifically called for. No alterations to the original text are allowed; original wording applies if altered. Provisional sums and contingency amounts are expended as directed by the Client; unspent balances are deducted from the contract sum. Provisional items require written instructions from the Client before commencement and are paid on actual proven costs. Prices are assumed to incorporate all relevant Acts, Ordinances, Regulations, By-Laws, National and International standards. Reference to trademarks or specific products establishes a standard; equivalent products may be substituted. Labour Rates: Rates for labour (Part A Items 3.1-3.7 & 4.1-4.13) are flat rates inclusive of public holidays, weekends, overtime, and all applicable allowances. Payment is subject to proven costs. Rates must comply with relevant labour law and regulation. Pricing below the regulated minimum wage for any listed labour resource will result in disqualification (refer to attached BCCI memo for current year minimum wages). Rates must allow for compliance with all requirements in the Bargaining Council Main Agreement for Contract Cleaners in KZN (BCCI), excluding regulated bonuses. Regulated bonuses are priced separately in Part B of the Price Schedule. Regulated Bonuses: Part B provides a provisional allowance for regulated bonus payments to cleaning staff, aligned with Clause 4.5 of the collective main agreement from the Bargaining Council for Contract Cleaners in KZN. This allowance is strictly provisional and subject to verification, which may include confirming duration of employment, adjustments for payments from previous employers, and consultation with the Bargaining Council or industry authorities. Bidders must price adequately to facilitate such consultation.

Health and Safety: The Contractor must comply with the Occupational Health and Safety Act and relevant Regulations. Health and Safety will be audited on a continuous basis. Permits and Induction: Permits and induction are paid at cost based on proven cost. The Contractor must provide proof of personnel who attended induction and received a permit. Security Clearance: A security clearance is required before a permit is issued. No permit will be granted to persons not in good standing. Changes in staff/resources between permit renewal cycles are at the Contractor's cost. Labour Law Compliance: All labour rates tendered must comply with relevant labour law and regulation, including the Bargaining Council Main Agreement for Contract Cleaners in KZN (BCCI). Pricing below the regulated minimum wage for any listed labour resource will result in disqualification.

{"name":null,"email":null,"phone":null,"department":"of Labour shall be","address":"ication to any prospective contractor and designers. The"}

Must be registered and in good standing with Compensation Fund or licensed insurer; must have necessary competencies and resources to perform cleaning/hygiene services safely; must demonstrate ability to comply with all OHS Act and Construction Regulations requirements; must provide valid medical certificates of fitness for all employees; must complete Airside Induction Training for airside access; must have trained first aiders (if >10 employees); must appoint Health & Safety Representatives (if >20 employees); Principal Contractor must demonstrate competency at tender stage.

For

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Health & safety specifications

Project: (Cleaning & Hygiene Services KSIA)

Table of contents

Introduction 5

1. Scope and Description of Project 5
2. Definitions 6
3. Notification of Construction 7
4. Duties of the Principal Contractor and Contractor 8
5. Management and Supervision of Construction work 10
6. Registration with The Workmen’s Compensation or Licensed Insurer 11
7. Mandatary Agreement 11
8. Assigned Person in terms of Occupational Health & Safety Act of 1993 & 11

Applicable Regulations

9. Health and Safety Documentation 12
10. Risk Assessment 13
11. Administrative Controls and the Occupational Health And Safety file 14
12. Health and Safety Representatives 15
13. Health and Safety Training 16
14. Fire Prevention and Protection 17
15. Fire Precautions 17
16. Emergency Preparedness 18
17. Incidents/Accidents Reporting and Investigation 18
18. Personal Protective Clothing/Equipment 18
19. Fall Protection 19
20. Fall Protection Plan 20
21. Rope Access 21
22. Structures 22
23. Temporary Structures 22
24. Excavations 23
25. Demolition Work 24

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26. Scaffolding 24
27. Suspending Platform 25
28. Explosive Actuated Fastening Devices 25
29. Cranes 26
30. Lifting Equipment, Tackle, Material Hoist and Cranes 26
31. Construction Vehicles & Mobile Plant 27
32. Electrical Installations and Machinery on Construction Site 28
33. Use of Temporary Storage of Flammable Liquids on Construction Sites 29
34. Housekeeping and General Safeguarding on Construction Site 30
35. Stacking and Storage on Construction Sites 31
36. Construction Employees’ Facilities 31
37. Ladders 31
38. Pressure Equipment 31
39. Employees Exposed to Excessive Noise 32
40. Public Safety and Security 32
41. Night Work 32
42. Hot Work 32
43. Hired Plant and Machinery 33
44. Road Construction Work 33
45. Edge Protection and Penetration 33
46. Batch Plants 33
47. Confined Space Entry 33
48. Liquor, Drugs, Dangerous Weapons, Firearms 33
49. Internal/External Audits 34
50. Penalties 34

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Client ACSA

Project Brief

?????? has been appointed as the Principal Contractor to carry out Cleaning & Hygiene Services a

Ksia

Project Cleaning & Hygiene Services at KSIA

KSIA PrescinctLocation.

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In terms of the Construction Regulation 5(1) b the client, is required to compile a Health & Safety specification

for any intended project and provide such specification to any prospective contractor and designers. The

contractor, on appointment shall submit a Health & Safety plan which shall address the requirements of this

specification.

This specification objective is to ensure that the contractor(s) entering into a contract with ACSA achieve an

acceptable level of OH&S performance. This document forms an integral part of Project Information and the

contract. Principle and other contractors should make it part of any contract that they may have with their

contractors and /or suppliers.

Compliance with this document does not absolve the client from complying with minimum legal requirements

and the client remains responsible for the health & safety of his employees and those of his mandatories. ACSA

reserves the right to audit, monitor and where necessary regulate the site work activities of any principle

contractor or appointed subcontractor as per Construction Regulation 5(1) (o) and section 5 of this document.

1. Scope and description of project

Project Description: Cleaning & Hygiene Services KSIA

KSIA Site Boundaries

Yes Existing

Services

Yes Roads and

Traffic

Systems

Yes Existing

Structures

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2. Definitions

The definitions as listed in the OHS Act and Construction Regulations February 2014 shall apply. Therefore,

all references to the old Construction Regulations will change to the new Construction Regulations.

Client: means any person for whom construction work is being performed.

Principal Contractor: means an employer appointed by the client to perform construction work

Contractor: means an employer who performs construction work;

Construction work: means any work in connection with,

• the construction, erection, alteration, renovation, repair, demolition or dismantling of

or addition to a building or any similar structure; or

• the construction, erection, maintenance, demolition or dismantling of any bridge, dam,

canal, road, railway, runway, sewer or water reticulation system; or the moving of

earth, clearing of land, the making of excavation, piling, or any similar civil engineering

structure or type of work;

Competent person: means a person who,

a) has in respect of the work or task to be performed the required knowledge, training and

experience and, where applicable, qualifications, specific to that work or task: Provided that

where appropriate qualifications and training are registered in terms of the provisions of the

National Qualification Framework Act, 2000 (Act No.), those qualifications and that

training must be regarded as the required qualifications and training; and

b) is familiar with the Act and with the applicable regulations made under the Act;

Designer: means

(a) competent person who

i.) prepares a design;

ii.) checks and approves a design; or

iii.) arranges for any person at work under his or her control to prepare a design

iv.) including an employee of that person where he/she is the employer or

v.) designs temporary work, including its components,

(b) an architect or engineer contributing to, or having overall responsibility for a design;

(c) a building services engineer designing details for fixed plant;

(d) a surveyor specifying articles or drawing up specifications;

(e) A Contractor carrying out design work as part of a design and building project; or

(f) an interior designer, shop-fitter or landscape architect;

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Fall prevention equipment: means equipment used to prevent persons from falling from a fall risk

position, including personal equipment, a body harness, lanyards, lifelines or physical equipment such as

guardrails, screens, barricades, anchorages or similar equipment;

Fall arrest equipment: means equipment used to arrest a person in a fall, including personal equipment

such as body harness, lanyards, deceleration devices, lifelines or similar equipment.

Hazard: means a source of or exposure to danger

Hazard identification: means the identification and documenting of existing or expected hazards to the

health and safety of persons, which are normally associated with the type of construction work being

executed or to be executed

Risk assessment: means the process contemplated in paragraph10 of the specifications.

Excavation work: means the making of any man-made cavity, trench, pit or depression formed by

cutting, digging or scooping;

Ergonomics: means the application of scientific information concerning humans to the design of objects,

systems and the environment for human use in order to optimize human well-being and overall system

performance;

3. Notification of construction

(Construction Regulation 4)

The Principal Contractor who intends to carry out any construction work must at least 7 days before

that work is to be carried out notify the provincial director in writing in a form similar to Annexure 2 if the

intended construction work will—

(a) include excavation work;

(b) include working at a height where there is risk of falling;

(c) include the demolition of a structure; or

(d) Include the use of explosives to perform construction work.

A copy of the notification of construction work form and proof sent to the Department of Labour shall be

forwarded to the ACSA Safety Compliance Department. The contractor must ensure that the ACSA Project

Manager has signed on behalf of ACSA before forwarding the Notification of construction work to the

Department of Labour

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4. Duties of the principal contractor and contractor

(Construction Regulation 7)

The Principal Contractor must:

(a) Provide and demonstrate to the client a suitable, sufficiently documented and coherent site specific

health and safety plan, based on the client's documented health and safety specifications. The plan

must be applied from the date of commencement of and for the duration of the construction work

and which must be reviewed and updated by the Principal Contractor as work progresses;

(b) Open and keep on site a health and safety file, which must include all documentation required in

terms of the Act and this specification, which must be made available on request to an inspector, the

client, the client’s agent or Contractor; and

(c) On appointing any other Contractor, in order to ensure compliance with the provisions of the Act—

i.) Provide contractors who are tendering to perform construction work for the Principal

Contractor, with the relevant sections of the health and safety specifications pertaining to the

construction work which has to be performed;

ii.) Ensure that potential contractors submitting tenders have made sufficient provision for health

and safety measures during the construction process;

iii.) Ensure that no contractor is appointed to perform construction work unless the Principal

Contractor is reasonably satisfied that the contractor that he/she intends to appoint, has the

necessary competencies and resources to perform the construction work safely;

iv.) Ensure prior to work commencing on the site that every contractor is registered and in good

standing with the compensation fund or with a licensed compensation insurer as contemplated

in the Compensation for Occupational Injuries and Diseases Act, 1993;

v.) Appoint each contractor in writing for the part of the project on the construction site;

vi.) Take reasonable steps to ensure that each contractor's health and safety plan is implemented

and maintained on the construction site;

vii.) Ensure that the periodic site audits and document verification are conducted at intervals

mutually agreed upon between the Contractor and Principal Contractor, but at least once every

30 days;

viii.) Stop any contractor from executing construction work which is not in accordance with the

client’s health and safety specifications and the Principal Contractor's health and safety plan

or which poses a threat to the health and safety of persons;

ix.) Where changes are brought about to the design and construction, make available sufficient

health and safety information and appropriate resources to the contractor to execute the work

safely; and

x.) Discuss and negotiate with the contractor the contents of the health and safety plan and must

thereafter finally approve that plan for implementation;

(d) Ensure that a copy of his or her health and safety plan, as well as the contractor's health and safety

plan is available on request to an employee, an Inspector, a Contractor, the Client or the Client's

Agent;

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(e) Hand over a consolidated health and safety file to the client upon completion of the construction

work and must, in addition to the documentation include a record of all drawings, designs, materials

used and other similar information concerning the completed structure;

(f) In addition to the documentation required in the health and safety file, include and make available a

comprehensive and updated list of all the Contractors on site accountable to the Principal Contractor,

the agreements between the parties and the type of work being done; and

(g) Ensure that all his or her employees have a valid medical certificate of fitness specific to the

construction work to be performed and issued by an occupational health practitioner in the form of

Annexure 3.

The Principal Contractor must take reasonable steps to ensure co-operation between all contractors

appointed by the Principal Contractor to enable each of those contractors to comply with this specification.

No contractor may allow or permit any employee or visitor to enter the site, unless that employee or

visitor has undergone health and safety induction training pertaining to the hazards prevalent on the site at

the time of entry and must ensure all have the necessary personal protective equipment.

The Contractor must prior to performing any construction work:

(a) Provide and demonstrate to the Principal Contractor a suitable and sufficiently documented health

and safety plan, based on the relevant sections of the client's health and safety specification. The

aforementioned plan must be applied from the date of commencement of and for the duration of the

construction work and which must be reviewed and updated by the contractor as work progresses;

(b) Open and keep on site a health and safety file, which must include all documentation required in

terms of the Act and this specification, and which must be made available on request to an Inspector,

the Client, the Client’s Agent or the Principal Contractor;

(c) Before appointing another contractor to perform construction work, be reasonably satisfied that the

contractor that he/she intends to appoint has the necessary competencies and resources to perform

the construction work safely;

(d) Co-operate with the Principal Contractor as far as is necessary ensuring all comply with the

provisions of the Act; and

(e) As far as is reasonably practicable, promptly provide the contractor with any information which might

affect the health and safety of any person at work carrying out construction work on the site, any

person who might be affected by the work of such a person at work, or which might justify a review

of the health and safety plan.

Where the contractor appoints another contractor to perform construction work, the duties determined

in section 5 of this document applies to the contractor as if he/she were the Principal Contractor.

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A Contractor must at all times keep records of the health and safety induction training and such records

must be made available on request to an inspector, the client, the client’s agent or the principal

contractor.

A Contractor must ensure that all his or her employees have a valid medical certificate of fitness

specific to the construction work to be performed and issued by an occupational health practitioner in

the form of Annexure 3.

5. Management and supervision of construction work

(Construction Regulation 8)

The Principal Contractor must in writing appoint one full-time competent person as the Construction

Manager with the duty of managing all the construction work on a single site, including the duty of ensuring

Occupational Health and Safety compliance, and in the absence of the Construction Manager an alternate

must be appointed by the Principal Contractor.

The Principal Contractor must upon having considered the size of the project, in writing appoint one or

more assistant Construction Managers for different sections thereof: Provided that the designation of any

such person does not relieve the Construction Manager of any personal accountability for failing in his or her

management duties in terms of this regulation.

No Construction Manager appointed under paragraph 6 above may manage any construction work on

or in any construction site other than the site in respect of which he/she has been appointed.

A Contractor must, after consultation with the client and having considered the size of the project, the

degree of danger likely to be encountered or the accumulation of hazards or risks on the site, appoint a full-

time or part-time construction health and safety officer in writing to assist in the control of all health and safety

related aspects on the site.

No Contractor may appoint a Construction Health and Safety Officer to assist in the control of health and

safety related aspects on the site unless he/she is reasonably satisfied that the construction health and safety

officer that he/she intends to appoint has necessary competencies and resources to assist the Principal

Contractor

A Construction Manager must in writing appoint Construction Supervisors responsible for construction

activities and ensuring Occupational Health and Safety compliance on the construction site.

A Contractor must, upon having considered the size of the project, in writing appoint one or more competent

employees for different sections thereof to assist the Construction Supervisor contemplated in paragraph 6

above, and every such employee has, to the extent clearly defined by the Principal Contractor in the letter

of appointment, the same duties as the Construction Supervisor: Provided that the designation of any such

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employee does not relieve the Construction Supervisor of any personal accountability for failing in his or her

supervisory duties in terms of this section in the specification..

No Construction Supervisor appointed under paragraph 6 above may supervise any construction work

on or in any construction site other than the site in respect of which he/she has been appointed: Provided

that if a sufficient number of competent employees have been appropriately designated on all the relevant

construction sites, the appointed Construction Supervisor may supervise more than one site.

6. Registration with the workmen’s compensation or licensed insurer

The Principal Contractor(s) must ensure that ACSA is provided with a valid letter of good standing, including

a registration number with the Compensation for Occupational Injury and Diseases Fund or an alternative

scheme approved in writing by the Commissioner to the COID Fund, at least 10 days prior commencement

of construction work. It must remain the Principal Contractor’s responsibility to furnish ACSA with a valid

letter of good standing or keep a copy available for perusal by a Client, Client Representatives or any other

person authorised thereto.

7. Mandatary agreement

A duly signed mandatary form also referred to as ‘OHS Act section 37.2’ must be obtained from ACSA Safety

Department. It must be completed thoroughly, initialed on all pages, signed accordingly and returned to

ACSA by the Principal Contractor at least 10 days prior to commencement of construction work. The Principal

Contractor must ensure that all its contractors have completed a similar document and a proof of such signed

documents is submitted to ACSA for reference purposes.

8. Assigned person in terms of occupational health & safety act of 1993 &

Applicable regulations

A written letter of appointment must be forwarded to ACSA duly signed by responsible persons at least 3

days prior commencement of construction work for the following duties: (Further appointments could

become necessary as the project progresses and as per the requirements of OHS Act 85/1993)

(a) Person assigned duties in terms of the 16.2 appointees of the Act

(b) Construction Manager CR8(1)

(c) Assistant Construction Manager CR8(2) - where applicable

(d) Full-time or part-time Construction Safety Officer CR8(5)

(e) Construction Supervisor CR8(7))

(f) Assistant Construction Supervisor CR8(8) - where applicable

(g) Risk Assessor CR9(1)

(h) Fall Protection Developer/Planner CR10(1) - where applicable

(i) Temporary Works Designer CR11(1) - where applicable

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(j) Temporary Works Supervisor CR11(2) - where applicable

(k) Excavation Supervisor CR13(1)(a) - where applicable

(l) Demolition Work Supervisor and Controller CR14(1) - where applicable

(m) Scaffolding Supervisor CR16(1) - where applicable

(n) Scaffolding Team leader CR16(1) - where applicable

(o) Scaffolding Inspector CR16(1) - where applicable

(p) Scaffolding Erector CR16(1) - where applicable

(q) Suspended Platforms Supervisor CR17(1) - where applicable

(r) Rope Access Supervisor CR18(1)(a) - where applicable

(s) Rope Access Fall Protection Plan Developed (R18(2)(b) - where applicable

(t) Material Hoist Inspector CR19(8)(a) - where applicable

(u) Bulk Mixing Plant Supervisor CR20(1) - where applicable

(v) Explosive Actuated Fastening Devise Operator CR21(2)(b) - where applicable

(w) Explosive Actuated Fastening Device Controller CR21(2)(g)(i) - where applicable

(x) Construction Vehicles and Mobile Plant Operator CR23(1)(d)(i) - where applicable

(y) Temporary Electrical Installations Controller CR24(c) - where applicable

(z) Portable Electrical Equipment Supervisor CR24(d) - where applicable

(aa) Fire Equipment Inspector CR29(h) - where applicable

(bb) First Aider GSR3(4) - where applicable

(cc) Stacking Supervisor (CR28(a)) (GSR2(a)

(dd) Competent Person in Confined Space Entry GSR5(1) - where applicable

(ee) Gas Cutting/Welding Supervisor (GSR9(a) - where applicable

(ff) Ladder Supervisor and Inspector (GSR13(a) - where applicable

(gg) Lifting Machine Inspector (DMR18(7) - where applicable

(hh) Lifting Tackle Inspector (DMR18(10) (e) - where applicable

(ii) Lifting Machine Supervisor (DMR18(11) - where applicable

(jj) Supervisor of Machinery (GMR1) - where applicable

(kk) Safety Representatives (OHS Act Sec.17 - where applicable

(ll) Hazardous Chemical Substances Controller/Coordinator HCSR10 - where applicable

(mm) Incident Investigator (GAR9(2)

(nn) Blasting Supervisor (Supervision of Explosives Workplace ER12) - where applicable

9. Health and safety documentation

The Principal Contractor must provide and demonstrate to ACSA a suitable, sufficiently documented and

coherent site specific health and safety plan, based on ACSA’s documented health and safety specifications.

The health and safety plan must include but not limited to the following during tendering process, before

commencement of construction work and during construction:

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Principal Contractor’s Health & Safety Policy

The Principal Contractor must provide a health & safety policy signed by the Chief Executive Officer (CEO)

which outlines Principal Contractor’s commitment towards health and safety

Health and Safety Organogram

The Principal Contractor must provide a health & safety organogram which outlines related appointments in

terms of the OHS Act and applicable Regulations. Contact numbers should also be provided for easy

reference.

10. Risk assessment for construction work

(Construction Regulation 9)

Every Contractor performing Construction work shall, before the commencement of any construction work

and during such work, have a Risk Assessment performed by a competent person, appointed in writing,

and the Risk Assessment shall form part of the OH&S Plan.

Each activity must define individual tasks associated with that identified activity. These and all associated

hazards must be identified and listed in the risk assessment. This ensures that critical tasks and associated

hazards are not missed.

The Risk Assessment must include:

• The identification of the risks and hazards to which persons may be exposed to
• The analysis and evaluation of the risks and hazards identified
• A documented plan and applicable safe work procedures (SWP) to mitigate, reduce or control

the risks and hazards that have been identified

• A monitoring plan and
• A review plan

A Contractor must ensure that:

• As far as is reasonably practicable ergonomic related hazards are analysed, evaluated and

addressed.

• All employees under his/her control are informed, instructed and trained by a competent

person regarding any hazards

• A Principal Contractor must ensure all Contractors are informed regarding any hazard as

stipulated in the risk assessment before any work commences.

• Consult with health and safety committee on monitoring and review risk assessment on site.
• Ensure a copy of risk assessments is available for inspection.
• Review relevant risk assessments where changes are affected to the design or construction

that result in a change to the risk profile or when an incident occurred.

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N.B. A risk assessment will be performed for all unplanned work and submitted to ACSA for approval prior

to work commencing.

11. Administrative controls and the occupational health & safety file

(Construction Regulation 7)

The Occupational Health and Safety File

The Principal Contractor will keep an Occupational Health and Safety File on site containing the

following documents (where applicable) as a minimum:

• Accident/Incident Register. (Annexure 1 of the General Admin Regulations)
• Health and safety Representatives Inspections Register.
• Construction Vehicles & Mobile Plant Inspection.
• Daily Inspection of Vehicles.
• Plant and other Equipment by the Operator/Driver/User.
• Demolition Inspection Register.
• Electrical Installations, Equipment & Appliances. (including Portable Electrical Tools)
• Excavations Inspection.
• Explosive Powered Tool Inspection/Maintenance/Issue/Returns Register. (incl. cartridges &

nails)

• Fall Protection Inspection Register.
• First Aid Box Contents.
• Fire Equipment Inspection & Maintenance.
• False work Inspections.
• Hazardous Chemical Substances Record.
• Ladder Inspections.
• Lifting Equipment Register.
• Machinery Safety Inspection Register. (incl. machine guards, lock-outs etc.)
• Scaffolding Inspections.
• Stacking & Storage Inspection.
• Inspection of Structures.
• Inspection of Pressure Equipment.
• Welding Equipment Inspections.
• All other applicable records.
• An equipment inventory register, detailing all major items of equipment such as Construction

Vehicles and Mobile Plant etc.

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If any work is to be performed on Airside, the contractor must provide ACSA with an Airside Safety Plan.

On completion of the project or on completion of the contractors work each contractor must surrender

the completed OHS file to the Principal Contractor for consolidation into one “Master File”. A Principal

Contractor must hand over a consolidated health and safety file to ACSA upon completion of the

construction work and must, in addition to the documentation referred to in paragraph 5 of this document

include a record of all drawings, designs, materials used and other similar information concerning the

completed structure. (These records will then be archived by ACSA for future reference purposes)

12. Health and safety representatives

The Principal Contractor must ensure that Health and Safety Representative(s) is/are elected and

delegated in writing and necessary training has been provided by a competent person where there are

more than 20 employees at the work place. A proof of training certificate must be provided to ACSA.

Health and Safety Representatives must conduct monthly inspections by completing a checklist developed

by the Principal Contractor. Safety defects noted must be recorded and reported to the supervisor for

remedial action. Health and Safety Representative Inspection findings must be made available to ACSA

for reference for audits purposes.

Health and Safety Representatives and their reports must form part of the safety committee which must

meet on a monthly basis.

The Principal Contractor must hold health and safety committee meetings on site. Minutes of such

meetings and action taken by management must be kept on file and made available to ACSA for reference

purposes. Members of the committee must receive proper training and a proof of such training must be

made available.

The Committee must consider, at least, the Following Agenda:

• Opening & Welcome
• Present/ Apologies/ Absent
• Minutes of previous Meeting
• Matters Arising from the previous Minutes
• OH&S Reps Reports
• Incident Reports & Investigations
• Incident /Injury Statistics
• Other Matters
• Endorsement of Registers and other statutory documents by a representative of the Principal

Contractor

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• Close/Next Meeting

The Principal Contractor must ensure that ACSA Safety Department is invited to such meetings. These

meetings do not substitute for Principal Contractor’s Site meetings.

13. Health & safety training

Environmental Health and Safety Induction

The Principal Contractor must conduct an induction training session prior commencement of construction

work. An attendance register must be kept in the Principal Contractor’s health and safety file.

For any construction work to be conducted on the Airside, Airside Induction training (AIT) must be attended

by all persons entering who are to enter Airside and a course fee determined by ACSA must be paid by

the Principal Contractor. A security permit to access airside must be issued on production of proof of

attendance.

Induction Conducted by the Principal Contractor and Competent Person

A manual /copy of such training must be provided to ACSA for reference purposes. As determined by the

risk assessment. The Principal Contractor must ensure that all employees under his/her control are trained

by a competent person and a proof of such training is kept on file for reference.

Toolbox Talks

The Principal Contractor must ensure that employees attend a formal Toolbox Talk to be held at least once

a week. Toolbox Talks must cover a wide variety of topics related to health and safety. An attendance

register must be completed by employees who attended such talks. The register must indicate the topic

covered presenter, date and signatures of employees attended. Records for Toolbox Talks must be kept

in a health and safety file and be made available to ACSA for perusal.

First Aid Training

The Principal Contractor must appoint competent First Aider(s) in writing where more than 10 employees

are employed. A letter of appointment must be kept on file for reference made available to ACSA Safety.

Duly designated First Aider(s) must have attended training at an accredited institution prior commencement

of construction work and a proof of certificate be submitted to ACSA for reference.

The Principal Contractor must ensure that the first aid box(s) is/are controlled by qualified First Aider(s)

and kept fully stocked with necessary first aid contents related to the hazards and risks identified. A first

aid box(s) must be accessible and location of such box(s) is clearly displayed on site.

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14. Fire prevention and protection

The Principal Contractor must ensure that adequate fire equipment is provided in strategic places (that is,

where there is a mobile distribution board, flammable liquids, pressure equipment, confined spaces, hot

work). The Principal Contractor must ensure that such equipment is inspected by a competent person on

a monthly basis and such inspections are recorded on a register. The Principal Contractor must ensure

that all fire equipment is serviceable and person(s) have been properly trained on how to use the

equipment. A proof of such training must be provided prior commencement of construction work.

15. Fire precautions on construction sites

(Construction Regulation 29)

The Principal Contractor must ensure that:

(a) all appropriate measures are taken to avoid the risk of fire;

(b) sufficient and suitable storage is provided for flammable liquids, solids and gases;

(c) smoking is prohibited and notices in this regard are prominently displayed in all places

containing readily combustible or flammable materials;

(d) in confined spaces and other places in which flammable gases, vapours or dust can cause

danger—

(i) only suitably protected electrical installations and equipment, including portable lights,

are used;

(ii) there are no flames or similar means of ignition;

(iii) there are conspicuous notices prohibiting smoking;

(iv) oily rags, waste and other substances liable to ignite are without delay removed to a

safe place; and

(v) adequate ventilation is provided;

(e) combustible materials do not accumulate on the construction site;

(f) welding, flame cutting and other hot work are done only after appropriate precautions

have been taken to reduce the risk of fire;

(g) suitable and sufficient fire-extinguishing equipment is placed at strategic locations or

as may be recommended by the Fire Chief or local authority concerned, and that such

equipment is maintained in a good working order;

(h) the fire equipment contemplated in paragraph (g) is inspected by a competent person,

who has been appointed in writing for that purpose, in the manner indicated by the

manufacturer thereof;

(i) a sufficient number of workers are trained in the use of fire- extinguishing equipment;

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(j) where appropriate, suitable visual signs are provided to clearly indicate the escape

routes in the case of a fire;

(k) the means of escape is kept clear at all times;

(l) there is an effective evacuation plan providing for all—

(i) persons to be evacuated speedily without panic;

(ii) persons to be accounted for; and

(iii) plant and processes to be shut down; and

(m) a siren is installed and sounded in the event of a fire.

16. Emergency preparedness

The Principal Contractor must provide ACSA with an emergency plan and procedure which will include,

but not limited to emergencies such as fire, bomb threat, civil unrest, medical treatment, environmental

incidents, accidents to employees and other persons other than their employees.

Emergency procedure must be communicated to employees and a proof of such training must be kept on

file for reference. A list of emergency contact numbers must be conspicuously displayed on site for ease

reference. An evacuation plan must be displayed in strategic places.

In case of medical and/or fire emergency contact ACSA Fire & Rescue Services:

(021) 937 1211 or 1249

The Principal Contractor must provide ACSA Safety with a full record of any incidents which may occur on

site.

17. Incidents/accidents reporting and investigation

The Principal Contractor must ensure that all incidents/accidents (this includes near miss, first aid cases

and section 24 cases) are reported by employees immediately to the Construction Manager for further

investigation and remedial action. The Principal Contractor must ensure that all OHS Act section 24

incidents/accidents are reported to the Department of Labour immediately and preliminary investigation is

conducted by a competent person within seven days. If construction work will be finished within 3 days

after occurrence, an investigation must be conducted before such construction work is completed. Proof

of such investigation must be submitted to ACSA immediately or within 24 hours after investigation.

18. Personal protective clothing/equipment

The Principal Contractor must ensure that personal protective equipment or clothing needs analysis is

conducted and incorporated into the risk assessment. Records must be provided by the Principal

Contractor prior to the commencement of construction work. The Principal Contractor must ensure that

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SABS approved personal protective equipment or clothing is provided to personnel. The Principal

Contractor must ensure that no personnel are allowed to work on site without necessary personal protective

equipment or clothing. The Principal Contractor must ensure that PPE or Clothing is kept in good working

order and clearly stipulate procedures to be followed when PPE or Clothing is lost or stolen, worn or

damaged. ACSA will remove any person from the construction site who is working without necessary

personal protective equipment and/or clothing. Worn or tattered personal protective clothing will not be

permitted on airport premises

19. Fall protection (working in elevated positions)

(Construction Regulation 10)

A pre-emptive Risk Assessment will be required for any work to be carried out above two metres from the

ground or any floor level and will be classified as "Work in Elevated Positions".

As far as is practicable, any person working in an elevated position will work from a platform, ladder or

other device that is at least as safe as if he/she is working at ground level and whilst working in this position

be wearing and using a full body harness that will be worn to prevent the person falling from the platform,

ladder or other device utilised.

This safety harness will be, as far as is possible, secured to a point away from the edge over which the

person might fall and the double lanyard must be of such a length that the person will not be able to move

over the edge.

In addition, any platform, slab, deck or surface forming an edge over which a person may fall must be fitted

with guard rails at two different heights as prescribed in SABS 085' Code of Practice for the Design,

Erection, Use and Inspection of Access Scaffolding

Workers working in elevated positions must be trained to do this safely and without risk. Proof of training

must be maintained on the contractors site safety file. Medical certificates of fitness for all employees

working in elevated positions must be available on site. This must be issued by an Occupational Health

Practitioner.

Where work on roofs are carried out, the Risk Assessment must take into account the possibility of persons

falling through fragile material, skylights, soffits and openings in the roof, steel support work trusses and

purlins so designed as to support the roof structure.

The Risk Assessments shall place specific emphasis on the placing and handling of roofing materials such

as Inverted Box Rib Sheeting (IBR sheeting) or similar materials, (including contingency safety measures),

which when exposed to windy conditions represents a serious safety hazard.

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20. Fall protection plan

(Construction Regulation 10)

A Contractor must

(a) designate a competent person to be responsible for the preparation of a fall protection plan;

(b) ensure that the fall protection plan contemplated above is implemented, amended where and when

necessary and maintained as required; and

(c) take steps to ensure continued adherence to the fall protection plan.

The Fall Protection Plan must include

(a) a risk assessment of all work carried out from a fall risk position and the procedures and methods

used to address all the risks identified per location;

(b) the processes for the evaluation of the employees' medical fitness necessary to work at a fall risk

position and the records thereof;

(c) a programme for the training of employees working from a fall risk position and the records thereof;

(d) the procedure addressing the inspection, testing and maintenance of all fall protection equipment;

and

(e) a rescue plan detailing the necessary procedure, personnel and suitable equipment required to affect

a rescue of a person in the event of a fall incident to ensure that the rescue procedure is implemented

immediately following the incident.

A Contractor must ensure that:

(a) The Construction Manager appointed under Construction Regulation 8(1) is in possession of the

most recently updated version of the fall protection plan.

(b) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately guarded,

fenced or barricaded or that similar means are used to safeguard any person from falling through

such openings;

(c) no person is required to work in a fall risk position, unless such work is performed safely as

contemplated in above;

(d) fall prevention and fall arrest equipment are

(i) approved as suitable and of sufficient strength for the purpose for which they are being used,

having regard to the work being carried out and the load, including any person, they are

intended to bear; and

(ii) securely attached to a structure or plant, and the structure or plant and the means of

attachment thereto are suitable and of sufficient strength and stability for the purpose of safely

supporting the equipment and any person who could fall; and

(e) fall arrest equipment is used only where it is not reasonably practicable to use fall prevention

equipment.

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Where roof work is being performed on a construction site, the Contractor must ensure that, in addition

to the requirements set out above, it is indicated in the fall protection plan that:

(a) the roof work has been properly planned;

(b) the roof erectors are competent to carry out the work;

(c) no employee is permitted to work on roofs during inclement weather conditions or if any conditions

are hazardous to the health and safety of the employee;

(d) all covers to openings and fragile material are of sufficient strength to withstand any imposed loads;

(e) suitable and sufficient platforms, coverings or other similar means of support have been provided to

be used in such a way that the weight of any person passing across or working on or from fragile

material is supported; and

(f) suitable and sufficient guard-rails, barriers and toe-boards or other similar means of protection

prevent, as far as is reasonably practicable, the fall of any person, material or equipment.

Principal Contractor / Contractor - Competency Assessment

(Construction Regulation 7)

The Principal Contractor must be reasonably satisfied that the sub-contractors he intends to appoint also

have the necessary competencies and resources to safely conduct the work they will be appointed for.

This must be established at tender stage and before appointments are made.

In order to ensure this, the Principal Contractor must demonstrate to the Client that it has a necessary

competencies and resources in place to perform the works safely

21 rope access

(Construction Regulation 18)

(1) A contractor must –

(a) Appoint a competent person in writing as a rope access supervisor with the duty of

supervising all rope access work on site, including the duty of ensuring occupational,

health and safety compliance in relation to rope access work: Provided that the

appointment does not relieve the construction manager of any personal accountability

for failing in his management duties in terms of the Construction Regulation 2014;

(b) Ensure that all rope access work on the construction site is carried out under the

supervision of a competent person; and

(c) Ensure that all rope access operators are competent and licensed to carry out their

work.

(2) No contractor may use or allow the use of rope access work unless –

(a) the design, selection and use of the equipment and anchors comply with the safety

standards incorporated for this purpose into the Construction Regulations under

Section 44 of the OHS Act.

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(b) he or she is in possession of a site-specific fall protection plan developed by a

competent person applicable to the specific work and environment prior to the

commencement of work, including records of maintenance and inspections of all

equipment used for the work.

(3) A contractor must ensure that adequate measures are in place to allow rescue procedures to commence

immediately in the event of a fall incident taking place.

22. Structures

(Construction Regulation 11)

The Contractor will ensure that in terms of Construction Regulation 11 the following is adhered to:

• That the structure on/in which works are to be performed has been inspected by a certified

structural engineer declaring the structure to be safe for construction/demolition/renovations

work processes.

• Steps are taken to ensure that no structure becomes unstable or poses a threat of collapse

due to demolition and construction work being performed on it, or in the vicinity of it.

• No structure is overloaded to the extent where it becomes unsafe; if uncertainty arises then

the structural engineer is to be consulted.

• He/she has received from the designer the following information:
• Information on known or anticipated hazards relating to the construction/demolition work and

the relevant information required for the safe execution of the construction/demolition work.

• A geo-scientific report (where applicable).
• The loading the structure is designed to bear.
• The methods and sequence of the construction/demolition process.
• All drawings pertaining to the design are on site and available for inspection.

The structural engineer shall carry out inspections at appropriate and sufficient intervals of the construction

work involving the design of the relevant structure to ensure compliance with the design and record the

results of these inspections in writing.

23. Temporary work

(Construction Regulation 12)

Temporary work must be carried out under the supervision of a competent person designated in writing.

Temporary works structures must be so designed, erected, supported, braced and maintained such that it

will be able to support any vertical or lateral loads that may be applied.

No load is to be imposed onto the structure that the structure is not designed to carry.

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Temporary works must be erected in accordance with the structural design drawings for that temporary

works and, if there is any uncertainty, the designer must be consulted before proceeding with the

erection/use of the temporary works.

All design drawings pertaining to the temporary works must be kept available on site.

All equipment used in the erection of temporary works must be checked by a competent person before

use.

The foundation or base upon which temporary works is erected must be able to bear the weight and keep

the structure stable.

Employees erecting temporary works must be trained in the safe work procedures for the erection, moving

and dismantling of temporary works.

Safe access/egress (and emergency escape) must be provided for workers.

A competent person must inspect temporary works structures that have been erected before, during and

after pouring of concrete or the placing of any other load and thereafter daily until the temporary works

is stripped.

The results of all inspections must be recorded in a register kept on site.

The temporary works must be left in place until the concrete has reached sufficient strength to bear its

own weight plus any additional weight that may be imposed upon it and not until the designated competent

person has authorised its stripping in writing.

Any damaged temporary works must be repaired/rectified immediately Deck panels must be secured

against displacement.

The contractor must ensure that no employee is exposed, or required to work on slippery and dangerous

surfaces.

Person’s health must be protected when use is made of solvents, oils or other similar substances.

Ensuring that the OEL (Occupational Exposure Limit) for any substances that they may be exposed to

does not exceed the legal limits and that the necessary PPE is used.

24. Excavations

(Construction Regulation 13)

The Principal Contractor must ensure excavation work is conducted under supervision of a competent

person who has been appointed in writing. A letter of appointment must be provided to ACSA Safety prior

commencement of work. A risk assessment outlining safe work procedures to be adhered to if excavation

is more than 1.0m deep must be provided to ACSA prior commencement of work. The Principal Contractor

must ensure that no person works in an excavation which is not adequately braced or shored.

The Principal Contractor must ensure that every excavation including bracing and shoring are inspected

daily prior each shift starts and such records are kept on site for reference.

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The Principal Contractor must ensure that all precautionary measure as stipulated for confined spaces as

stated in the General Safety Regulation of OHS Act 85/1993 are complied with when entering any

excavation. The Principal Contractor must ensure that warning signs are conspicuously displayed where

excavation work involves the use of explosives and a method statement developed by a competent person

is provided to ACSA prior commencement.

The Principal Contractor must ensure that safe and convenient means of access is provided to every

excavation when required. Such access must not be further than 6m from the point where any worker

within the excavation is working.

The Principal Contractor must communicate, train and enforce safe work procedures pertaining to

excavation work to his/her employees.

25. Demolition work

(Construction Regulation 13)

The Principal Contractor must ensure that a detailed structural engineering survey is conducted by a

competent person and a method statement on the procedure to be followed is provided to ACSA Safety.

The Principal Contractor must ensure that demolition work is conducted under the supervision of a

competent person appointed in writing.

The Principal Contractor must ensure that safety precautionary measures stipulated in Asbestos

Regulations is adhered to if demolition work involves asbestos material and that asbestos work is

conducted under the supervision of a registered Asbestos Principal Contractor.

26. Scaffolding

(Construction Regulation 16)

Access Scaffolding must be erected, used and maintained safely in accordance with Construction

Regulation 16 and SA Bureau of Standards Code of Practice, SANS 10085/1 entitled, "The Design,

Erection, and Use & Inspection of Access Scaffolding.

Detailed consideration must be given to all scaffolding to ensure that it is properly planned to meet the

working requirements, designed to carry the necessary loadings and maintained in a sound condition. It

must also be ensured that there is sufficient material available to erect the scaffolding properly.

Scaffolding may only be erected, altered or dismantled by a person who has the appropriate training and

experience in this type of work or under the supervision of such a person

Specific attention must be given to the appointment of Scaffolding Inspectors and Scaffolding Erectors who

shall not be the same person. The continuous inspection of scaffolding structures must be recorded on

the applicable Scaffold register.

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Tagging/Signs reflecting the status of the scaffold must be used and fixed to the structure at all times. (Safe

to use / Scaffold not Safe)

On completion of the erection, the Supplier will inspect the structure and will ensure it is in sound working

order and complies with all statutory regulations. The Supplier will then issue a Handover Certificate,

Drawings, design and specifications shall be signed by a registered professional engineer.

An inspection of the completed scaffold shall also be inspected by the registered professional engineer for

approval prior to use. Should any additional load i.e. a hoist or advertising banners be added to the scaffold

at a later stage, the professional engineer must approve the modification.

27. Suspended platforms

(Construction Regulation 17)

The Contractor to design, erect, use and maintain suspended platforms in accordance with the

requirements of Construction Regulation 17.

28. Explosive actuated fastening devices

(Construction Regulation 21)

Every Explosive Powered Tools (EPT) must be:

• Provided with a guard around the muzzle to confine flying fragments or particles
• A firing mechanism that will prevent the EPT from firing unless it is pushed against the surface

and at a right angle (where the EPT is fitted with an intermediate piston between the charge

and the nail this requirement is waived)

• The Contractor or user must ensure that:
• Only the correct type of cartridge is used (product specific)
• The EPT is cleaned and inspected daily before use by an appointed competent person

who maintains a register with the findings of his inspection and the details of cleaning,

service and repairs

• The safety devices are in good working order before the EPT is used
• When the EPT is not being used, it is to be stored in an unloaded condition together with

the cartridges in a safe/secure place inaccessible to unauthorised persons

• A warning notice is displayed at the point where the EPT is in use
• The issue and return of cartridges must be controlled by maintaining the issue/returns

register signed by both issuer and user and empty cartridge cases must be returned with

unspent cartridges.

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• Users/operators of the EPT have received the necessary training and have been

authorised as being competent to use/operate the EPT

• Users/operators must wear the prescribed PPE whilst using/operating the tool

29. Cranes

(Construction Regulation 22)

A Crane permit must be obtained from ACSA and submitted before erection of crane.

A contractor must, in addition to compliance with the Driven Machinery Regulations, 1988 ensure that

where tower cranes are used—

(a) they are designed and erected under the supervision of a competent person;

(b) a relevant risk assessment and method statement are developed and applied;

(c) the effects of wind forces on the crane are taken into consideration and that a wind speed

device is fitted that provides the operator with an audible warning when the wind speed

exceeds the design engineer’s specification;

(d) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and

secured;

(e) the tower crane operators are competent to carry out the work safely; and

(f) the tower crane operators have a medical certificate of fitness to work in such an

environment, issued by an occupational health practitioner in the form of Annexure 3.

30. Lifting equipment, tackle, material hoist and cranes

The Principal Contractor must ensure that all lifting equipment and tackle are inspected before use and

a monthly register is completed by a competent person. Proof of such inspections must be recorded and

kept on file for reference. The Principal Contractor must ensure that a safe working load is conspicuously

displayed on lifting equipment and tackle and service certificate is provided prior commencement of work.

The Principal Contractor must ensure operators are properly trained on how to operate the above

mentioned equipment and a proof of competency is provided prior commencement of work.

The Principal Contractor must provide information on procedures to be followed in the case of:

(a) Malfunctioning of equipment; and

(b) Discovery of a suspected defect in the equipment

The Principal Contractor must ensure that safety measures stipulated in Driven Machinery Regulation

and Construction Regulation with regard to above equipment are adhered to at all times.

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31. Construction vehicles & mobile plant

(Construction Regulation 13)

Construction Vehicles and Mobile Plant may be inspected by ACSA prior to being allowed on a project site

and suppliers of hired vehicles, plant and equipment will be required to comply with this specification as

well as the OHS Act and Regulations.

Construction Vehicles and Mobile Plant (CV & MP) to be:

• of acceptable design and construction
• maintained in good working order
• used in accordance with their design and intention for which they were designed
• Operated/driven by trained, licensed competent and authorised operators/drivers. No

unauthorised persons to be allowed to drive or operate CV & MP

• Operators and drivers of CV & MP must be in possession of a valid medical certificate

declaring the operator/driver physically and psychologically fit to operate or drive CV &

MP.

• fitted with adequate signalling devices to make movement safe including reversing
• excavations and other openings must be provided with sufficient barriers to prevent CV &

MP from falling into same

• Provided with roll-over protection, appropriate seat fitted which shall be used during CV &

MP operations.

• inspected daily before start-up by the driver/operator/user and the findings recorded in a

register/log book

• CV & MP to be fitted with two head and two taillights whilst operating under poor visibility

conditions, in addition they shall be equipped with ‘hazard warning’ lights, which must be

used whenever the CV & MP is on site.

• No loose tools, material etc. is allowed in the driver/operators compartment/cabin nor in

the compartment in which any other persons are transported

• CV & MP used for transporting persons must have seats firmly secured and sufficient for

the number of persons being transported

• Operators to be issued with Personal Protective Equipment as required and identified by

the Risk Assessments

• Only licensed and road worthy vehicles will be allowed on the public roads

No person may ride on a CV & MP except in a safe place provided by the manufacturer for this purpose

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The construction site must be organized to facilitate the movement of CV & MP so that pedestrians and

other vehicles are not endangered. Traffic routes are to be suitable, sufficient in number and adequately

demarcated

CV & MP left unattended after hours adjacent to roads and areas where there is traffic movement must be

fitted with lights reflectors or barricades to prevent moving traffic coming into contact with the parked CV &

MP.

In addition, CV & MP left unattended after hours must be parked with all buckets, booms etc. fully lowered,

the emergency brakes engaged and, where necessary, the wheels chocked, the transmission in neutral

and the motor switched off and the ignition key removed and stored safely

Workers employed adjacent to, or on public roads must wear reflective safety vests

All CV & MP inspection records must be kept in the OH&S File.

32. Electrical installations and machinery on construction sites

(Construction Regulation 24)

The Principal Contractor must, in addition to compliance with the Electrical Installation Regulations,

2009, and the Electrical Machinery Regulations, 1988, promulgated by Government Notice No. R. August 1988, ensure that—

(a) before construction commences and during the progress thereof, adequate steps are

taken to ascertain the presence of and guard against danger to workers from any electrical

cable or apparatus which is under, over or on the site;

(b) all parts of electrical installations and machinery are of adequate strength to withstand the

working conditions on construction sites;

(c) the control of all temporary electrical installations on the construction site is designated to

a competent person who has been appointed in writing for that purpose;

(d) all temporary electrical installations used by the contractor are inspected at least once a

week by a competent person and the inspection findings are recorded in a register kept on

the construction site; and

(e) all electrical machinery is inspected by the authorized operator or user on a daily basis

using a relevant checklist prior to use and the inspection findings are recorded in a register

kept on the construction site.

The Principal Contractor must ensure that prior notice is given to ACSA Electrical Department of any

work involving electrical installation. A lock-out certificate must be issued to the relevant Principal

Contractor. The Principal Contractor must ensure that a lock-out procedure is adhered to by his/her

employees whenever required. The Principal Contractor must ensure that safety measures stipulated in

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the Electrical Installation Regulations, Machinery Regulations, General Machinery Regulations and

Construction Regulations are adhered to at all times.

33. Use and temporary storage of flammable liquids on construction sites

(Construction Regulation 25)

The Principal Contractor to ensure that:

• No person is required or permitted to work in a place where there is the danger of fire or

an explosion due to flammable vapours being present.

• No flammable substance is used or applied e.g. in spray painting, unless in a room or

cabinet or other enclosure specially designed and constructed for that purpose, unless

due to imposed controls that the ventilation provided is sufficient to ensure that the Lower

Explosive Limit and Lower Fire Limit are not exceeded. Furthermore, that the risk

assessments are reviewed to ensure that all the related hazards have been addressed

and that adequate P.P.E. is provided.

• The workplace is effectively ventilated. Where this cannot be achieved:
• Employees must wear suitable respiratory equipment
• No smoking or other sources of ignition is allowed into the area
• The area is conspicuously demarcated as "flammable materials”
• Flammables stored on a construction site are stored in a well-ventilated, reasonably fire-

resistant container approved by the local Fire Department, cage or room that is kept locked

with access control measures in place and sufficient firefighting equipment installed and

fire prevention methods practised e.g. proper housekeeping

• Flammables stored in a permanent flammables store are stored so that no fire or explosion

is caused i.e.: stored in a locked well-ventilated reasonably fire resistant container, cage

or room conspicuously demarcated as "Flammable Store -No Smoking or Naked Lights"

• Adequate and suitable firefighting equipment installed around the flammables store and

marked with the prescribed signs

• All electrical switches and fittings to be of a flameproof design, or where necessary,

intrinsically safe.

• Any work done with tools in a flammables store or work areas to be of a non-sparking

nature

• No Class A combustibles such as paper, cardboard, wood, plastic, straw etc. to be stored

together with Flammables

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• The flammable store to be designed and constructed so that in the event of spillage of

liquids in the store, it will contain the full quantity + 10% of the amount liquid stored.

• Where the use of Bulk Storage facilities is contemplated, the contractor must ensure

compliance to the local Authority bylaws.

• A sign indicating the capacity of the store to be displayed on the door
• Containers (including empty containers) to be kept closed to prevent fumes/vapours from

escaping and accumulating in low lying areas

• Metal containers to be bonded to earth whilst decanting to prevent build-up of static

electricity

• Welding and other flammable gases to be stored and segregated as to type of gas and

empty and full cylinders

• All permanently installed storage facilities to comply with SANS 10089.

34. Housekeeping and general safeguarding on construction sites

(Construction Regulation 27)

The Principal Contractor must ensure that suitable housekeeping is continuously implemented on each

construction site, including—

(a) the proper storage of materials and equipment;

(b) the removal of scrap, waste and debris at appropriate intervals;

(c) ensuring that materials required for use, are not placed on the site so as to obstruct means

of access to and egress from workplaces and passageways;

(d) ensuring that materials which are no longer required for use, do not accumulate on and

are removed from the site at appropriate intervals;

(e) ensuring that construction sites in built-up areas adjacent to a public way are suitably and

sufficiently fenced off and provided with controlled access points to prevent the entry of

unauthorized persons; and

(f) ensuring that a catch platform or net is erected above an entrance or passageway or above

a place where persons work or pass under, or fencing off the danger area if work is being

performed above such entrance, passageway, or place so as to ensure that all persons

are kept safe in the case of danger or possibility of persons being struck by falling objects.

The Principal Contractor must ensure that safety precautionary measures stipulated in Environmental

Regulations for Workplaces and Construction Regulations and Construction Environmental Specification

are adhered to at all times.

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No specific requirements found

(Construction Regulation 4)

The Principal Contractor who intends to carry out any construction work must at least 7 days before

that work is to be carried out notify the provincial director in writing in a form similar to Annexure 2 if the

intended construction work will—

(a) include excavation work;

(b) include working at a height where there is risk of falling;

(c) include the demolition of a structure; or

(d) Include the use of explosives to perform construction work.

(Construction Regulation 7)

appointed by the Principal Contractor to enable each of those contractors to comply with this specification.

must be made available on request to an inspector, the client, the client's agent or the principal

contractor.

(Construction Regulation 8)

must be appointed by the Principal Contractor.

employees for different sections thereof to assist the Construction Supervisor contemplated in paragraph 6

above, and every such employee has, to the extent clearly defined by the Principal Contractor in the letter

of appointment, the same duties as the Construction Supervisor: Provided that the designation of any such

ACSA by the Principal Contractor at least 10 days prior to commencement of construction work. The Principal

commencement of construction work and during construction:

terms of the OHS Act and applicable Regulations. Contact numbers should also be provided for easy

reference.

(Construction Regulation 9)

(Construction Regulation 7)

the completed OHS file to the Principal Contractor for consolidation into one “Master File”. A Principal

construction work and must, in addition to the documentation referred to in paragraph 5 of this document

include a record of all drawings, designs, materials used and other similar information concerning the

completed structure. (These records will then be archived by ACSA for future reference purposes)

meet on a monthly basis.

meetings and action taken by management must be kept on file and made available to ACSA for reference

purposes. Members of the committee must receive proper training and a proof of such training must be

made available.

• Opening & Welcome

• Present/ Apologies/ Absent

• Minutes of previous Meeting

• Matters Arising from the previous Minutes

• OH&S Reps Reports

• Incident Reports & Investigations

• Incident /Injury Statistics

• Other Matters

• Endorsement of Registers and other statutory documents by a representative of the Principal

• Close/Next Meeting

meetings do not substitute for Principal Contractor's Site meetings.

(Construction Regulation 29)

(j) where appropriate, suitable visual signs are provided to clearly indicate the escape

routes in the case of a fire;

(k) the means of escape is kept clear at all times;

(l) there is an effective evacuation plan providing for all—

(i) persons to be evacuated speedily without panic;

(ii) persons to be accounted for; and

(iii) plant and processes to be shut down; and

(m) a siren is installed and sounded in the event of a fire.

(021) 937 1211 or 1249

ground or any floor level and will be classified as "Work in Elevated Positions".

person might fall and the double lanyard must be of such a length that the person will not be able to move

over the edge.

with guard rails at two different heights as prescribed in SABS 085' Code of Practice for the Design,

falling through fragile material, skylights, soffits and openings in the roof, steel support work trusses and

purlins so designed as to support the roof structure.

(Construction Regulation 10)

(a) designate a competent person to be responsible for the preparation of a fall protection plan;

(b) ensure that the fall protection plan contemplated above is implemented, amended where and when

necessary and maintained as required; and

(c) take steps to ensure continued adherence to the fall protection plan.

(a) The Construction Manager appointed under Construction Regulation 8(1) is in possession of the

most recently updated version of the fall protection plan.

(b) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately guarded,

fenced or barricaded or that similar means are used to safeguard any person from falling through

such openings;

(c) no person is required to work in a fall risk position, unless such work is performed safely as

contemplated in above;

(d) fall prevention and fall arrest equipment are

(i) approved as suitable and of sufficient strength for the purpose for which they are being used,

having regard to the work being carried out and the load, including any person, they are

intended to bear; and

(ii) securely attached to a structure or plant, and the structure or plant and the means of

attachment thereto are suitable and of sufficient strength and stability for the purpose of safely

supporting the equipment and any person who could fall; and

(e) fall arrest equipment is used only where it is not reasonably practicable to use fall prevention

equipment.

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(Construction Regulation 7)

have the necessary competencies and resources to safely conduct the work they will be appointed for.

competencies and resources in place to perform the works safely

(Construction Regulation 12)

will be able to support any vertical or lateral loads that may be applied.

works and, if there is any uncertainty, the designer must be consulted before proceeding with the

erection/use of the temporary works.

the structure stable.

own weight plus any additional weight that may be imposed upon it and not until the designated competent

person has authorised its stripping in writing.

against displacement.

(Construction Regulation 13)

daily prior each shift starts and such records are kept on site for reference.

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excavation when required. Such access must not be further than 6m from the point where any worker

within the excavation is working.

excavation work to his/her employees.

(Construction Regulation 13)

competent person appointed in writing.

conducted under the supervision of a registered Asbestos Principal Contractor.

(Construction Regulation 16)

Regulation 16 and SA Bureau of Standards Code of Practice, SANS 10085/1 entitled, "The Design,

working requirements, designed to carry the necessary loadings and maintained in a sound condition. It

must also be ensured that there is sufficient material available to erect the scaffolding properly.

Tagging/Signs reflecting the status of the scaffold must be used and fixed to the structure at all times. (Safe

to use / Scaffold not Safe)

order and complies with all statutory regulations. The Supplier will then issue a Handover Certificate,

approval prior to use. Should any additional load i.e. a hoist or advertising banners be added to the scaffold

at a later stage, the professional engineer must approve the modification.

(Construction Regulation 17)

requirements of Construction Regulation 17.

(Construction Regulation 22)

mentioned equipment and a proof of competency is provided prior commencement of work.

(a) Malfunctioning of equipment; and

(b) Discovery of a suspected defect in the equipment

and Construction Regulation with regard to above equipment are adhered to at all times.

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(Construction Regulation 13)

and suppliers of hired vehicles, plant and equipment will be required to comply with this specification as

well as the OHS Act and Regulations.

Construction Vehicles and Mobile Plant (CV & MP) to be:

• of acceptable design and construction
• maintained in good working order
• used in accordance with their design and intention for which they were designed
• Operated/driven by trained, licensed competent and authorised operators/drivers. No

unauthorised persons to be allowed to drive or operate CV & MP

• Operators and drivers of CV & MP must be in possession of a valid medical certificate

declaring the operator/driver physically and psychologically fit to operate or drive CV &

MP.

• fitted with adequate signalling devices to make movement safe including reversing

• excavations and other openings must be provided with sufficient barriers to prevent CV &

• Provided with roll-over protection, appropriate seat fitted which shall be used during CV &

other vehicles are not endangered. Traffic routes are to be suitable, sufficient in number and adequately

demarcated

fitted with lights reflectors or barricades to prevent moving traffic coming into contact with the parked CV &

(Construction Regulation 24)

work involving electrical installation. A lock-out certificate must be issued to the relevant Principal

the Electrical Installation Regulations, Machinery Regulations, General Machinery Regulations and

(Construction Regulation 25)

• No person is required or permitted to work in a place where there is the danger of fire or

an explosion due to flammable vapours being present.

• No flammable substance is used or applied e.g. in spray painting, unless in a room or

cabinet or other enclosure specially designed and constructed for that purpose, unless

due to imposed controls that the ventilation provided is sufficient to ensure that the Lower

• The flammable store to be designed and constructed so that in the event of spillage of

liquids in the store, it will contain the full quantity + 10% of the amount liquid stored.

• Where the use of Bulk Storage facilities is contemplated, the contractor must ensure

compliance to the local Authority bylaws.

• A sign indicating the capacity of the store to be displayed on the door
• Containers (including empty containers) to be kept closed to prevent fumes/vapours from

escaping and accumulating in low lying areas

• Metal containers to be bonded to earth whilst decanting to prevent build-up of static

electricity

• Welding and other flammable gases to be stored and segregated as to type of gas and

empty and full cylinders

• All permanently installed storage facilities to comply with SANS 10089.

(Construction Regulation 27)

are adhered to at all times.

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{"name":null,"email":"[email protected]","phone":"032 436 6198","department":"where the","address":"PERSON Mlungisi Mgobhozi PERSON"}

Returnable Documents: Completed in full and signed Form of offer

Minimum 1 year experience in general cleaning services for facilities/buildings with cumulative contract value ≥ R4,000,000 (incl. VAT). At least one reference must cover area ≥ 50,000m². Tax compliance required (TCS Pin or CSD registration). No conflicts of interest with ACSA employees. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Foreign suppliers must declare RSA tax status.

2.1 The parties intend to provide each other with certain information pertaining to their operations and the

parties are in the process of discussing certain matters with a view to concluding an agreement (“the

potential agreement”), which discussions have required and will require the disclosure to one another

of information of a proprietary, secret and confidential nature. Whether or not the parties conclude

the potential agreement will not affect the validity of this agreement.

2.2 If the confidential information so disclosed is used by the receiving party for any purpose other than

that for which its use is authorised in terms of this agreement or is disclosed or disseminated by the

receiving party to another person or entity which is not a party to this agreement, this may cause the

disclosing party to suffer damages and material financial loss.

2.3 This agreement shall also bind the parties, notwithstanding the date of signature hereof, in the event

that either party shall have disclosed any confidential information to the other party prior to date of

signature hereof.

2.4 The parties wish to record the terms and conditions upon which each shall disclose confidential

information to the other, which terms and conditions shall constitute a binding and enforceable

agreement between the parties and their agents.

3 use of confidential information

Any confidential information disclosed by the disclosing party shall be received and used by the

receiving party only for the limited purpose described in 2.1 above and for no other purpose.

4 non-disclosure

4.1 THE RECEIVING PARTY undertakes that –

4.1.1 it will treat the disclosing party’s confidential information as private and confidential and safeguard it

accordingly;

4.1.2 it will not use (except as permitted in 3 above) or disclose or release or copy or reproduce or publish

or circulate or reverse or engineer and/or decompile or otherwise transfer, whether directly or

indirectly, the confidential information of the disclosing party to any other person or entity; and the

receiving party shall take all such steps as may be reasonably necessary to prevent the disclosing

party’s confidential information failing into the hands of unauthorised persons or entities;

4.1.3 it shall not disclose the confidential information of the disclosing party to any employee, consultant,

professional adviser, contractor or sub-contractor or agent of the receiving party (collectively referred

to herein as "representative") or an affiliate of the receiving party, nor shall they be given access

thereto by the receiving party -

4.1.4 unless it is strictly necessary for the purposes referred to in 2.1 above; and

4.1.5 the receiving party shall have procured that the representative, affiliate or consultant to whom or to

which such information is disclosed or made available shall have agreed to be bound by all the terms

of this agreement, and, in such event, the receiving party hereby indemnifies the disclosing party

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

against any loss, harm or damage which it may suffer as a result of the unauthorised disclosure of

confidential information by a representative, affiliate or consultant.

4.2 Any documentation or written record or other material containing confidential information (in

whatsoever form) which comes into the possession of the receiving party shall itself be deemed to form

part of the confidential information of the disclosing party. The receiving party shall, on request, and in

any event if the discussions referred to in 2.1 above should not result in an agreement, return to the

disclosing party all of its confidential information which is in physical form (including all copies) and

shall destroy any other records (including, without limitation, those in machine readable form) as far as

they contain the disclosing party’s confidential information. The receiving party will, upon written or oral

request from the disclosing party and within five (5) business days of the disclosing party’s request,

provide the disclosing party with written confirmation that all such records have been destroyed.

5. Copies

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to

[email protected]. Each single request by the same receiving party shall be treated

as a new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

7. Duration

7.1 Subject to Clause 2.3 this agreement shall commence or shall be deemed to have commenced on the

date of signature of this agreement by the last party to sign the agreement.

7.2 This agreement shall remain in force for a period of 5 years (“the term”), or for a period of one (1) year

from the date of the last disclosure of confidential information to the receiving party, whichever is the

longer period, whether or not the parties continue to have any relationship for that period of time.

8. Title

8.1 All confidential information disclosed by the disclosing party to the receiving party is acknowledged by

the receiving party:

8.1.1 to be proprietary to the disclosing party; and

8.1.2 not to confer any rights to the receiving party of whatever nature in the confidential

information.

9. Relationship between the parties

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10. Enforcement, governing laws and jurisdiction

10.1 This agreement shall be governed by and interpreted according to the laws of the Republic of South

Africa, without reference to the choice of laws' provisions of the Republic of South Africa. In the event

of a conflict between or inconsistency in the laws applicable in the various provinces of the Republic of

South Africa, the law as applied and interpreted in the Gauteng Province shall prevail.

10.2 The parties irrevocably submit to the exclusive jurisdiction of the High Court of South Africa,

Witwatersrand Local Division, in respect of any action or proceeding arising from this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

in Stage 1 below.

2.2 A staged approach will be used to evaluate bids and the approach will be as follows:

Stage 1 Stage 2 Stage 3 Stage 4

Inspection Date : N/A

and Time

Bid Closing Date and Time : 24 July 2026 at 12:00pm

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

1.4. Clarification and Communication

Name: Mlungisi Mgobhozi

Designation: SCM Official

Tel: 032 436 6198

Email: [email protected]

1.4.1. Request for clarity or information on the bid may only be requested until 16:00pm on 17 July

2026___. Any responses to queries or for clarity sought by a bidder will also be sent to all the

other entities which have responded to the Request for Proposal/Bid /Information invitation.

1.4.2. Bidders may not contact any ACSA employee on this bid other than those listed above. Contact

will only be allowed between the successful bidder and ACSA Business Unit representatives

after the acceptance of the letter of award bid. Contact will also only be permissible in the case

of pre-existing commercial relations which do not pertain to the subject of this bid.

1.5. Non-Compulsory/Compulsory Briefing/Site Inspection Session- N/A

1.6. Bid Responses

functionality or the and Preference negotiations (where technical aspect of the applicable) bid 2.2.1. Stage 1: Mandatory Requirements Completed in full and signed Form of offer 2.2.2 Stage 2 Functionality Points allocated for Functionality shall be evaluated in accordance with the criteria as listed below. An overall minimum threshold of 60 points out of 100 must be achieved for the tender to be eligible for further evaluation on Price and Preference (80/20 split). In determining the bidders capacity and capability to execute the contract/project, bidders will be evaluated on functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based on experience to deliver the required product in accordance with the specialised quality, reliability and functionality. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential Maximum # Evaluation Criteria Weighting Score 1 Bidders Experience – Experience in general a. 1 year to 3 years Experience with a minimum 50 cleaning services for facilities / buildings for a cumulative contract value of R4 000 000 including VAT minimum of one (1) year. (30 points) and b. More than 3 years Experience with a minimum The cumulative contract value of the references cumulative contract value of R4 000 000 including provided should equal or exceed R 4 000 000 VAT(50 points) including VAT. Bidders may provide 1 reference equalling c. Less than 1 year experience – (0 points) R 4 000 000 including VAT OR they may provide multiple reference where the cumulative value adds up to R 4 000 000 including VAT Note: Duration of contracts may be added cumulatively provided each contract has a minimum duration of one (1) year. Note: Valid reference: A valid reference is one where the reference letter or completion certificate reflects experience in general cleaning services for facilities / buildings for a minimum of one (1) year Note: Contracts running concurrently will be measured once. Note: Experience to be provided in the form of a reference letter OR completion letter/certificate which includes client name and a contactable referee. 2 Any 1 valid reference from item one (1) above a. Below 50 000m2 – (0 points) 50 was for general cleaning services in facilities / buildings where area cleaned equal or exceed b. Between 50 000m2 and 100 000m2 – (30 points) 50 000 square meters.

More than 100 000m2 – (50 points) Note: Experience to be provided on the reference letter / completion certificates provided under item 1. All bidders must score an overall 100 100 minimum of 60 points to be evaluated further. 2.2.3 Price and Preference Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential PRICING SCHEDULE – REFER TO ATTACHED ANNEX A Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SECTION 3: SPECIFICATIONS / SCOPE OF WORKS / TERMS OF REFERENCES – REFER TO ATTACHED ANNEX C Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SECTION 4: MANDATORY AND ADMINISTRATION DOCUMENTS 4.1 Mandatory Returnable documents ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable documents and information. Bidders should therefore ensure that all the mandatory returnable documents and information have been submitted. In order to assist bidders, ACSA has also included a column next to the required mandatory document and information to enable bidders to keep track of whether they have submitted or not. 4.2 Other Returnable Documents and information These types of documents and information are required but are not mandatory or are only mandatory at specific stages of the process. ACSA may request bidders to submit these documents or information after the closing date and time or might already have them on the system. Where a document or information is only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission at that stage and after reasonable efforts were made to request the document from the bidder. The mandatory and other returnable documents listed in the table follows: SUBMITTED RETURNABLE DOCUMENTS AND INFORMATION MANDATORY ADMINISTRATIVE [Yes x Completed in full and signed Form of offer x Declaration of Interest Form and Politically Exposed Persons x SBD 4 Bidder’s Disclosure Form x SBD 6.1 Preference Points Claim Form x Confidentiality and Non-Disclosure Agreement x BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit x Verifiable medical certificate of report as proof of disability(For preference claims) x Tax Pin number (ACSA may not award to a bidder whose tax affairs have not been declared to be in orders by SARS) x Certificate of Incorporation of the bidding entity showing ownership split x Central Supplier Database Report (CSD) x VAT Questionnaire x ACSA Terms and Conditions x Bidders must produce a valid letter of Good Standing in terms of Compensation for Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential Occupational Injuries and Diseases Act of 1993 (COIDA); or Federated Employee Mutual Assurance (FEMA) Insurance 4.3 Validity of submitted information Bidders must ensure that all conditions, documents and information which has been submitted in pursuance to this bid remains valid for the duration of the contract period. In the event where a validity document expires an updated document must be submitted. The duty is on the bidder to provide updated information to ACSA immediately after such information has changed. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SECTION 5: RETURNABLE DOCUMENTS 5.1 DECLARATION OF INTEREST AND POLITICALLY EXPOSED PERSONS FORM Making a Declaration (Note to SCM Official request as a returnable document I.D. document for Directors / Trustees / Members / Shareholders and Senior management of the bidding entity) Any legal person or persons having a relationship with persons employed by ACSA, including a blood relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness, should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees, it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA employees or any member of the evaluation or adjudication committee which will consider bids. ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP. Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public functions in the country or a foreign country, for example Heads of State or of government, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, important political party officials. Business relationships with family members or close associates of PEPs involve reputational risks similar to those with PEPs themselves. PEP status in the following areas shall be declared

Current or former senior official in the executive, legislative, administrative, military, or judicial branch of government or foreign government (elected or not)’

A senior official of a major political party or major foreign political party;

A senior executive of government owned commercial enterprise

or a foreign government owned commercial enterprise, being a corporation, business or other entity formed by or for the benefit of any such individual;

A related and or inter-related immediate member of such individual; meaning spouse, parents, siblings, children, and spouse's parents or siblings etc 5.1.1 All bidders must complete a declaration of interest form below: Full name of the bidder or representative of the bidding entity Identity Number Position held in the bidding entity Registration number of the bidding entity Tax Reference number of the bidding entity VAT Registration number of the bidding entity I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or any of its shareholders / directors / owner / member / partner/ senior management with any ACSA employee or official. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA employee or official and the extent of the relationship below: PEP/DPIP Declaration DPIP/PEP Declaration for self/family member or close associate: Nature of Political Exposure Term of the Description of activities relating to office political exposure Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity Personal Income Tax Reference Full Name Identity Number Number 5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law or is against public morals. We further certify that we will in full compliance of this tender terms and conditions as well as ACSA policies in the event that we are successful in this tender. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: ial

ConfidentialConfidential

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

 (Pty) Limited



valid.

1.9. Confidentiality of Information

1.9.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third

party or any other bidder without any written approval form the bidder whose information is

sought.

1.9.2. Furthermore,

1.9.2.1 ACSA will not disclose the names of bidders until the bid process has been finalised.

1.9.2.2 Bidders may not disclose any information given to the bidders as part of this bid process

to any third party without the written approval from ACSA. In the event that the bidder

requires to consult with third parties on the bid, such third parties must complete

confidentiality agreements, which should also be returned to ACSA with the bid.

1.10. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of

the Country. Bidders may be subjected to security vetting depending on the goods and/or services being

provided. Where deemed necessary, ACSA will not contract with a bidder that does not comply with the

security vetting requirement.

1.11. Hot – Line

be evaluated on functionality. Functionality is the terminology used to define the technical

ability of the Tenderer, based on experience to deliver the required product in accordance with

the specialised quality, reliability and functionality.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Occupational Injuries and Diseases Act of 1993

(COIDA); or Federated Employee Mutual Assurance

(FEMA) Insurance

4.3 Validity of submitted information

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Form 5.5: CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

between

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to

[email protected]. Each single request by the same receiving party shall be treated

as a new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Form 5.5: CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

between

Airports company south africa soc limited

(Registration No. 1993/004149/30)

(“Airports Company”)

of

Western Precinct, Aviation Park

O.R. Tambo International Airport

1 Jones Road

Kempton Park

1632

And

[Name of service provider]

(Registration No: _______________________)

(“__________________”)

of

[Service Providers Address]

1. Interpretation

In this agreement -

1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes

whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -

1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business

methods, marketing, trading and merchandising methods and information, promotional and

advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,

research and development data, user or consumer/ customer data and profiles, ideas, computer

programmes, drawings and any other information of confidential nature of the disclosing party, in

whatever form it may be;

1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom

it has business arrangements of whatever nature;

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

For the purposes of this agreement the party, which discloses confidential information, shall be

referred to as “the disclosing party” and the party, which receives the confidential information, shall

be referred to as “the receiving party”.

1.2 ““affiliate” –of a Party means any person, now or hereafter existing, who directly or indirectly controls,

(holding company) or is controlled or is under common control of such Party (subsidiary company);

a Person “controls” another person if it holds or is beneficially entitled to hold , directly or indirectly,

other than by way of security interest only, more than 50% of its voting , income or capital;

1.3 “disclosing party” – the party disclosing confidential information in terms of this agreement and being

Airports Company;

1.4 “receiving party” – the party receiving confidential information in terms of this agreement;

1.5 “the parties” – the Airports Company and ___________________________.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

• The template requires identification of the ACSA Project Manager and Contractor Project Manager.
• Bidders should obtain the correct ACSA project manager contact details from the main tender documentation.
• Ensure both project manager fields are completed in monthly OHS reports.

Eligible contractors must: be registered companies in South Africa with valid tax clearance, have relevant cleaning/hygiene service experience (preferably in aviation or high-security environments), demonstrate OHS compliance capability with documented safety management systems, provide qualified staff with necessary security clearances for airport access, show financial stability for 4-month contract duration, and comply with South African labor laws and ACSA's contractor management requirements.

• Monthly OHS reporting is required using the OHS039 template.
• Report must include:

• Total hours worked to date and for the month
• Total lost-time-accident (LTA) free hours
• Total employees active on site for the month and year to date
• Incident statistics: near misses, first aid cases, property damage, primary health care cases, medical treatment cases, lost time accidents, environmental incidents
• Total inspections conducted
• Non-conformance reports (NCRs): total raised (by ACSA, Safety Agent, own inspections), total open, total closed

• Maintain an incident register with: incident date, person involved, short description, incident category, status.

• Track non-conformance reports (NCRs) raised by ACSA, the Safety Agent, and the contractor’s own inspections.
• Report monthly on total NCRs raised, total open NCRs, and total closed NCRs.

• Contractor must comply with OHS reporting requirements as per the OHS039 template.
• Track and report monthly on all OHS indicators (near misses, first aid, property damage, primary health care, medical treatment, lost time accidents, environmental incidents).
• Conduct and record inspections; manage non-conformance reports (NCRs) from ACSA, Safety Agent, and own inspections.
• Maintain an up-to-date incident register with category and status for each incident.

• The monthly OHS report must include a breakdown of OHS indicators:

• Near misses
• First aid cases
• Property damage incidents
• Primary health care cases
• Medical treatment cases
• Lost time accidents
• Environmental incidents

• The template includes fields for the ACSA Project Manager and Contractor Project Manager names.
• Ensure these contacts are accurately identified and updated in monthly reports.

Tel: +27 11 723 1400, Fax: +27 11 453 9354, Address: The Maples, Riverwoods, 24 Johnson Road, Bedfordview, Gauteng, South Africa, 2008, Postal: P O Box 75480, Gardenview, Gauteng, South Africa, 2047, Website: www.airports.co.za, Company: Airports Company South Africa SOC Ltd, Reg No: 1993/004149/30, VAT: 4930138393

Contractors must demonstrate compliance with Occupational Health and Safety Act requirements, Construction Regulations 2014, and ACSA-specific safety standards. Must have valid Letter of Good Standing from Compensation Fund, competent personnel for all required OHS appointments, Covid-19 compliance measures in place, and ability to meet airport-specific safety requirements including airside safety plans. Sub-contractors must also meet all requirements with appropriate Section 37(2) agreements in place.

Mandatory OHS appointments with formal competencies required: Construction Work Manager (CR 8(1)), Assistant Construction Work Manager (CR 8(2)), Construction H&S Officer (CR 8(5)), Construction Work Supervisor (CR 8(7)), Assistant Supervisor (CR 8(8)), Fall Protection Planner, Excavation Supervisor (CR 13(1)(a)), Risk Assessor, Incident Investigator, Scaffolding Inspector (CR 16(1)/SANS 085), Rope Access Supervisor (CR 18(1)), Electrical Tool Inspector (CR 24 & EMR 9), Fire Fighting Equipment Supervisor (CR 29(H)), Construction Vehicles & Mobile Plant Operator (CR 23), Ladder Inspector (GSR 13), Portable Tool Inspector, Stacking and Storage Supervisor (CR 28(a)), HCS Supervisor, SHE Committee Members (OHSA 19), Covid-19 Compliance Officer. Required plans: Project Specific SHE Plan, Fall Protection and Rescue Plan, Lifting Plan, Emergency Plan, Airside Safety Plan, Method Statements, Risk Assessments (including Covid-19), Safe Working Procedures, Covid-19 Response Procedure, Procedure for employees refusing work due to Covid-19, Toolbox Talks, Induction Records, Daily Screening Process, MoU for secondary screening, PPE Issue Records, Medical Fitness Certificates (Annexure 3 CR 2014), ID Copies, Pre-populated WCL2, Proof of Competencies, Notification of Construction Work/Construction Permit, Signed Environmental Terms and Conditions (EMS 048), Register of Sub-contractors, High-Risk Activity Selection (Work at Heights, Hot Work, Work on Electricity, Confined Space, Excavation, Work on Machinery, Other).

19. Project Specific SHE Plan
20. Fall protection and rescue plan where applicable
21. Lifting plan where applicable

Valid Medicals fitness certificates as per Annexure 3 of the

22. CR 2014 regulations

23. ID copies of the employees on-site

24. Pre-populated WCL2 form

25. Emergency Plan and Contact details for emergencies

26. Proof of competencies

Notification of construction work or Construction Permit if

27. applicable.

Signed Environmental Terms and Conditions to Commence

28. Work –EMS 048 attached

Approved Airside Safety Plan

of 5

Register of sub-contractors and activities to be undertaken

Select relevant high-risk activity to be performed

• Work at Heights
• Hot Work
• Work on Electricity

• Work in Confined Space
• Excavation
• Work on machinery
• Other

Mandatory requirements for stakeholder contractor she file review(only complete thise

Section if IT is a stakeholder’s contractor she file for vetting by acsa

Document requested Status received Compliance

No. (Yes/ No/N/A) Status/

Comments

Valid Letter of Good Standing

Signed Section 37(2) Agreement between Client &

Principle Contractor

Signed Section 37(2) Agreement for Sub Contractor where

one is used

Signed CR 5(k) Appointment letter from Client to Principle

Contractor

5. Risk Assessment for the project

Signed ACSA EMS 048 Environmental Terms & Conditions

(Please find attached)

OHS appointment letters (with proof of competencies

7. where required) that is relevant to the work that will be

performed in the project.

Client OHS Specification (Stakeholder to provide its own

specification)

Medical fitness certificates of contractor employees as

required by the Construction Regulations

Notification of construction work or Construction Permit

(where required)

12. Emergency Response procedure & Contact details.

13. Valid Letter of Good Standing

Signed Section 37(2) Agreement between Client &

Principle Contractor

Signed Section 37(2) Agreement for Sub Contractor where

one is used

Signed CR 5(k) Appointment letter from Client to Principle

Contractor

of 5

17. Risk Assessment for the project

Signed ACSA EMS 048 Environmental Terms & Conditions

(Please find attached)

Daily screening process for employees and visitors

MoU or contract for secondary screening of symptomatic

persons at work

Emergency works she file review( only complete this section if IT emergency work)

Document requested Status received Compliance

No. (Yes/ No/N/A) Status/

Comments

1. Valid Letter of good standing

2. Section 37 (2) Mandatary Agreement (Attached-to be

signed)

3. EMS 048 Environmental Terms & Conditions (Attached-to

be signed)

4. ACSA OHS Specification (Attached-to be signed)

5. Activity based risk assessment

6. Emergency contact details

7. Valid Letter of good standing

8. Daily screening procedure for employees and visitors

9. MoU or contract for secondary screening of symptomatic

persons at work

Verification Status

Yes No

SHE File Verified Date

General comments

Details of SHE File reviewer

Full name and Surname: Signature:

Designation:

Acknowledgement by the Contract Manager

Full name and Surname: Signature:

Designation:

of 5

Acknowledgement by Contractor

Full name and Surname: Signature:

Designation:

NB*The contractor remains responsible and accountable for the contents and compliance of the safety file

of 5

18. Method Statement

Appointment letter from Client to Principal Contractor; Appointment letters with proof of competencies where required; Signed Section 37(2) Agreement between Client & Principal Contractor; Signed Section 37(2) Agreement for Sub Contractor where used; Signed CR 5(k) Appointment letter from Client to Principal Contractor; Risk Assessment for the project; Signed ACSA EMS 048 Environmental Terms & Conditions; OHS appointment letters (with proof of competencies where required) relevant to work performed; Client OHS Specification (Stakeholder to provide own specification); Medical fitness certificates of contractor employees as required by Construction Regulations; Notification of construction work or Construction Permit where required; Emergency Response procedure & Contact details; Valid Letter of Good Standing; Daily screening process for employees and visitors; MoU or contract for secondary screening of symptomatic persons at work; Signed ACSA EMS 048 Environmental Terms & Conditions; OHS appointment letters (with proof of competencies where required) relevant to work performed; Client OHS Specification; Method Statement; Signed Section 37(2) Mandatary Agreement; Signed EMS 048 Environmental Terms & Conditions; Signed ACSA OHS Specification.

CR 16(1) /SANS 085 Scaffolding Inspector (Must have

formal competency)

CR 18(1) Rope Access Supervisor (Must have formal

competency)

CR 24 & EMR 9 Electrical Tool Inspector

of 5

Tel +27 11 723 1400 Fax +27 11 453 9354

The Maples, Riverwoods, 24 Johnson Road, Bedfordview, Gauteng, South Africa, 2008

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 Board of Directors: R Morar (Acting Chairman), B Maseko (Chief Executive Officer), K Matlou, S Simelane, M Mabela,

D Botha, N Kekana (Company Secretary)

CR 29(H) Fire Fighting Equipment Supervisor (Must have

formal competency)

CR 23 Construction Vehicles & Mobile Plant Operator

GSR 13 Ladder Inspect

Portable (Hand) Tool inspector

CR 28(a) Stacking and Storage Supervisor (Must have

formal competency)

HCS Supervisor (HCS Regulations)

OHSA 19 SHE Committee Members (If more than 2 SHE

Reps on site)

Covid-19 compliance officer

2. Scope of work

3. Covid-19 Policy

4. Risk assessments with covid-19 risks

persons at work

14. PPE issue records for employees (inclusive of cloth masks)

• Work at Heights
• Hot Work
• Work on Electricity

• Work in Confined Space
• Excavation
• Work on machinery
• Other

Mandatory requirements for stakeholder contractor she file review(only complete thise

Section if IT is a stakeholder’s contractor she file for vetting by acsa

persons at work

Emergency works she file review( only complete this section if IT emergency work)

NB*The contractor remains responsible and accountable for the contents and compliance of the safety file

of 5

Signed ACSA EMS 048 Environmental Terms & Conditions

(Please find attached)

OHS appointment letters (with proof of competencies

7. where required) that is relevant to the work that will be

performed in the project.

Client OHS Specification (Stakeholder to provide its own

specification)

Method Statement

Signed ACSA EMS 048 Environmental Terms & Conditions

(Please find attached)

2. Section 37 (2) Mandatary Agreement (Attached-to be

signed)

3. EMS 048 Environmental Terms & Conditions (Attached-to

be signed)

4. ACSA OHS Specification (Attached-to be signed)

Submit to ACSA:

• Medical fitness certificates for employees.
• Written designation of signing authority for the Mandatary's representative.

To be eligible to sign this agreement and thus perform the work, the contractor must: 1. Be registered with the Compensation Fund and be in 'good standing'. 2. Have valid Public Liability and other necessary insurance covers. 3. Have a duly authorized representative appointed under Section 16(2) of the OHS Act to sign the agreement. 4. Possess the organizational capability to meet all the stipulated OHS management, reporting, and training requirements.

The contractor (Mandatary) must execute work on behalf of ACSA, adhering to the following:

• Scope: Provision of cleaning and hygiene services at King Shaka International Airport.
• Compliance: Must comply with the Occupational Health & Safety Act, Compensation for Occupational Injuries & Diseases Act (COID Act), and Construction Regulations 2014.
• Site rules: No intoxicating substances allowed on airside or landside; substance abuse testing may be conducted.
• Hygiene: Work site, ablution, offices, and surrounding areas must be maintained at a reasonably practicable level of hygiene and cleanliness.
• Equipment: All plant, machinery, equipment, and vehicles used must be sound, fit for purpose, and comply with OHS Act Section 10.
• Client equipment: Use only with prior written consent; apply lock-out tag-out (LOTO) procedures.
• Permits: Obtain necessary permits before starting work requiring a permit.
• Transportation: All vehicles must be roadworthy, licensed, insured; drivers must have valid licenses and adhere to speed limits.
• Subcontractors: Notify ACSA of any subcontractors; ensure they meet all requirements.

• Substance abuse: No intoxicating substances allowed on site; ACSA reserves right to conduct substance abuse testing at entry points.
• Intoxication limits: Adhere to ACSA Substance Abuse Policy limits.
• Records: Maintain substance abuse testing records on SHE File, available on request.

The Mandatary (contractor) must comply with:

• Occupational Health & Safety Act (OHS Act) and its regulations.
• Compensation for Occupational Injuries & Diseases Act (COID Act).
• Construction Regulations 2014.
• Insurance: Provide public liability insurance and any other cover adequate for potential losses/claims.
• Letter of Good Standing: Submit updated letter from Compensation Fund or licensed insurer.
• Indemnity: Indemnify ACSA against liability, loss, claims, or proceedings arising from contract execution, unless due to ACSA's fault.
• Appointments: Appoint competent persons per OHS Act Section 16(2); provide copies of appointments and certificates.
• Training: Ensure all employees are trained on health and safety aspects and hazards.
• Medical examinations: Ensure employees undergo routine medical exams; provide fitness certificates from HPCSA-registered practitioners.
• Incident reporting: Report all safety, health, and environmental incidents to ACSA within two hours, with formal report within 48 hours; report to Department of Labour as required.
• Subcontractors: Ensure subcontractors comply with all requirements.

• PPE: Provide adequate personal protective equipment (PPE) to employees; ensure it is worn at all times. Monitor compliance; keep PPE control cards on SHE File.
• Plant and equipment: Ensure all plant, machinery, equipment, and vehicles are sound, fit for purpose, and comply with OHS Act Section 10. Conduct joint risk assessments with ACSA for interfacing equipment.
• Client equipment: Use only with prior written consent; apply LOTO procedures.
• Permits: Obtain approved permits before starting work requiring a permit.
• Transportation: Ensure vehicles are roadworthy, licensed, insured; drivers have valid licenses; no passengers in back of LDV; seat belts required.
• Hazardous substances: Comply with Hazardous Substances Act during transport.
• Emergency response: Submit detailed emergency response procedure to ACSA OHS Department prior to start.
• Appointments: Appoint competent persons per OHS Act Section 16(2); provide copies.
• Training: Train all employees on health, safety, and hazards; ensure operators are properly trained.
• Health and safety committees: Establish own committees; representatives attend ACSA monthly meetings.
• Incident reporting: Report incidents to ACSA within two hours, with formal report within 48 hours; report to Department of Labour as required.
• Medical examinations: Ensure employees undergo routine medical exams; provide fitness certificates.
• Risk assessment: Perform baseline risk assessment before commencement; review when scope changes.
• Supervision: Ensure all work is under strict supervision; enforce discipline on safety matters.
• Cooperation: Provide full cooperation and information to ACSA on safety inquiries.
• Safe work procedures: Develop and implement mitigation measures for dangers; ensure employees are familiar.
• Fire precautions: Ensure employees are familiar with fire alarms, exits, and participate in drills.
• Security: Familiarise employees with ACSA security rules.
• Hygiene: Maintain work site hygiene and cleanliness; clear waste regularly.

• Hygiene and cleanliness: Maintain work site, ablution, offices, and surrounding area at a reasonably practicable level of hygiene and cleanliness.
• Waste: Clear loose materials and waste material regularly and on completion of work.

• Indemnity: The Mandatary indemnifies ACSA against liability, loss, claims, or proceedings arising from contract execution, unless attributable to ACSA's faults.
• Compliance: Mandatary must ensure they, subcontractors, and employees comply with OHS Act conditions, including close supervision and training on hazards.
• Signatory: Only a duly authorised representative appointed per OHS Act Section 16.2 can sign the agreement; signing authority must be designated in writing.
• Duration: Agreement remains in force for the duration of work or while Mandatary's employees are on site.
• Non-compliance: ACSA may give 14 days' written notice to remedy; failure may result in penalties, claims for performance/payment, or contract suspension after three breaches for the same deviation.
• Insurance: Mandatary must maintain insurance cover (including public liability) while on premises or for contract duration.
• Letter of Good Standing: Provide updated letter to ACSA when received.

Bidders pricing below regulated minimum wage for any labour resource will be disqualified. Must comply with Bargaining Council for Contract Cleaners in KZN (BCCI) main agreement. Staff must pass security clearance for permits. All personnel must attend induction. Pricing must make allowance for consultation with Bargaining Council for bonus verification.

• The scope includes all activities from making, conveying, delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing in position, cutting and waste, patterns, models and templates, plant, temporary works, return of packaging, establishment charges, profit and all other obligations arising from the scope of works.
• Payment is made for each activity only when it is complete. 'Complete' means the complete system or unit as specified.
• Unless a separate rate for supply and installation is specifically called for, the supply and installation costs of any item must be fully included in the price.
• No alterations to the original text are allowed. Any alterations will be ignored and the original wording will apply.
• All provisional sums and contingency amounts will be expended as directed by the Client, with any remaining balance deducted from the contract sum.
• All items described as 'provisional' will be measured as executed and paid for according to prices in the Pricing Schedule. Any amounts not spent will be deducted from the contract price.
• Work for 'provisional' items must not commence without written instructions from the Client. All costs will be paid on actual proven costs.

• The contract follows NEC3 Term Service Short Contract. Quantities are guides for pricing the scope.
• The pricing schedule must cover all risks, liabilities, obligations, profit, expenses, costs, allowances, incidentals, consumables, trainings, medicals, etc.
• Provisional sums and items are expended as directed by the Client; unspent amounts are deducted.
• For Part A labour: flat rates inclusive of all allowances; payment on proven costs; compliance with labour laws and minimum wages (disqualification for under-pricing); compliance with BCCI agreement excluding bonuses.
• Part B is a provisional allowance for regulated bonus payments, subject to verification (including employment duration, adjustments, possible Bargaining Council consultation).
• Work is done via Task Order, which may amend quantities/frequencies.
• Health and Safety compliance and auditing required.
• Permits and Induction reimbursed on proven cost; security clearance required for permits; staff changes between permit cycles at contractor's cost.
• Detailed price schedule includes monthly rates for overheads, uniforms, management, general & specialised labour (with specific hours and headcounts), machinery & equipment, third-party procurement, and hygiene services.
• Final price summary requires Part A (4-month total), Part B (regulated bonus provision), subtotal excluding VAT, VAT at 15%, and total including VAT.

• The contract uses the NEC3 Term Service Short Contract. Provided quantities are to guide pricing for the scope of work.
• The pricing schedule must cover all general risks, liabilities, obligations, profit, expenses, costs, discretionary bonuses, all allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables, trainings, medicals, etc.
• All provisional sums and contingency amounts will be expended as directed by the Client, with any remaining balance deducted from the contract sum.
• Items described as 'provisional' will be measured as executed and paid according to schedule prices. Unspent amounts will be deducted.
• For Part A labour items (3.1-3.7 & 4.1-4.13):

• Rates must be flat rates inclusive of public holidays, weekends, overtime and all applicable allowances.
• Payment is subject to proven costs.
• All rates must comply with relevant labour law and regulation.
• Bidders pricing below the regulated minimum wage for any listed labour resource will be disqualified. Refer to attached BCCI memo for current year minimum wage amounts.
• Rates must allow for compliance with all requirements in the Bargaining Council Main Agreement for Contract Cleaners in KZN (BCCI), excluding regulated bonuses.

• A separate provisional provision (Part B) is made for regulated bonus payments to cleaning staff, subject to verification.
• Verification of bonuses may require consultation with the Bargaining Council for Contract Cleaners in KwaZulu Natal. Bidders must price for this consultation.
• The schedule is assessed on activities completed per month, but work is only done via a Task Order, which may amend quantities/frequencies.
• Health and Safety will be audited continuously. Compliance with the Occupational Health and Safety Act and relevant Regulations is required.
• Permits and Induction costs will be reimbursed based on proven cost, with proof required.
• A Security Clearance is required before a permit is issued. Changes in staff/resources between permit renewal cycles are at the Contractor's cost.
• The pricing schedule includes a detailed list of personnel (management, supervisors, cleaners, specialists) with specified hours and quantities, machinery & equipment, and hygiene services.
• The final price must be broken down into Part A (Four Month Price Summary), Part B (Regulated Bonus Provision), subtotal excluding VAT, VAT at 15%, and total including VAT.

• Bidders must comply with the Occupational Health and Safety Act and relevant Regulations.
• All rates tendered must comply with relevant labour law and regulation.
• Bidders who price below the regulated minimum wage for any labour resource listed in the schedule will be disqualified. Refer to attached BCCI memo for minimum wage amounts.
• Rates must make allowance for compliance with all requirements set out in the Bargaining Council Main Agreement for Contract Cleaners in KZN (BCCI), excluding regulated bonuses.
• The contractor must provide proof of personnel who attended Induction and received a permit.
• A Security Clearance is required before a permit is issued. No permit will be granted to persons not in good standing.
• The contractor is responsible for the cost of any changes in staff/resources between permit renewal cycles.

• The contractor must supply and maintain a comprehensive list of cleaning machinery and equipment, including ride-on/walk-behind auto scrubbers, industrial vacuum cleaners, high-pressure cleaners, carpet cleaning machines, ladders, colour-coded buckets, mops, tools, and safety signs.
• Hygiene services include servicing female sanitary bins, air fresheners, seat sanitizer dispensers, and nappy bins at specified frequencies.
• Compliance with the Occupational Health and Safety Act and relevant Regulations is required, with continuous auditing.

• The contractor must provide insurance, vehicle expenses, a biometric time attendance management system, and OHS-related safety charges.
• ACSA Issue Permits & Induction Costs and ACSA Utility & Rental Charges will be reimbursed based on proven costs, with mark-up percentages to be specified by the bidder.
• The bidder may specify other costs under 'Other'.