What are the submission requirements for this tender (Ref: KZN/PRASA/2026/05/06/Q)?

Submit bids by the closing date and time (10 June 2026, 12:00) to Tender Box No. 07 at PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed) and in the manner prescribed in the bid document. Bids must include all mandatory returnable documents (e.g., signed submission register, completed RFQ, Tax Clearance Certificate or SARS PIN, CSD registration number, Joint Venture/Consortium Agreement if applicable). Failure to provide mandatory documents may result in disqualification. Bids must be sealed and enclosed in an envelope. No direct or indirect canvassing of SCM Officers or PRASA employees is permitted between closing date and award. Changes to submissions after the closing date will not be considered.

How will bids be evaluated?

{ "mandatory": [ "TETA accreditation for all training categories.", "Valid Tax Clearance Certificate or SARS PIN.", "Registration on the **Central Supplier Database (CSD)** (except foreign bidders with no local entity).", "Compliance with **Preferential Procurement Policy Framework Act (2000)** and **Regulations (2022)**.", "No conflicts of interest (e.g., state employment, relationships with PRASA officials)." ], "preferential": [ "B-BBEE Level 2 or higher (10 points).", "51% Black Owned (EME/QSE): 6 points (audited financials) or 4 points (CIPC/B-BBEE certificate)." ], "disqualification": [ "Late submissions or incorrect submission venue.", "Incomplete or missing mandatory documents (e.g., SBD forms, accreditation proof).", "False declarations or fraudulent claims (may lead to **10-year restriction** from public sector contracts).", "Non-compliance with tax or CSD requirements." ] }

What are the technical specifications?

Scope: Training of PRASA KZN staff in five categories: (1) Category A Brown, (2) Traction Linesman Phase 3, (3) Electrical Power Systems (EPS), (4) Electrical Traction Systems (ETS), and (5) Examination Officer Training. Duration: Varies by category (e.g., Category A Brown: 5 days; Traction Linesman Phase 3: 88 days; EPS: 6 weeks). Location: Training venues include PRASA Offices (65 Masabalala Yengwa Avenue, Durban Station) and Transnet Training Facility/Transnet School of Rail in Durban. Service Provider Requirements: Must be TETA-accredited (proof of accreditation certificate required). Must submit detailed training programmes (Gantt chart or point form) with expected start/completion dates. Must provide proof of previous experience in conducting relevant training programs with traceable references. Training Materials: Service provider must supply training manuals, certificates of competency, pens, examination pads, data projector, laptop, and necessary tools/equipment. Topics Covered: Varies by category (e.g., Category A Brown includes traction systems, substation layouts, HV equipment, safety instructions). Quality Assurance: Service provider must maintain direct control of work, quality control, and quality assurance. Subcontracting requires PRASA approval. Occupational Health and Safety: Service provider must comply with the latest OHSA regulations. Penalties: 0.3% of contract price per day for delays beyond contractual duration.

What financial requirements apply to bidders?

Pricing must be in South African Rand, inclusive of all applicable taxes. Prices must be firm and clearly indicated. Cost breakdown must be provided. Price escalation basis and formula must be specified. Bidders must use the provided pricing schedule format; deviation may result in non-responsiveness. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may reject non-market-related prices and negotiate with top-scoring bidders. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice. Service provider is responsible for its own facilitator’s travel and accommodation costs, which must be included in the Bill of Quantities.

What compliance and legal requirements must bidders meet?

Tax Compliance: Bidders must submit a valid Tax Clearance Certificate or SARS PIN. CSD Registration: Bidders must be registered on the National Treasury’s Central Supplier Database (CSD). Foreign suppliers with no local entity are exempt. B-BBEE: Minimum Level 2 B-BBEE certificate or affidavit required (10 points). Additional points for EME/QSE 51% Black Owned (6 points) or 51% Black Owned (4 points). Proof of accreditation: TETA accreditation certificate is mandatory for all training categories. Joint Ventures/Consortia: Each party must submit separate TCS certificates/PINs/CSD numbers. SBD4 Disclosure: Bidders must declare any state employment, relationships with PRASA employees, or interests in related enterprises. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids will be accepted from persons in the service of the state or companies with directors/members in the service of the state.

What are the important dates and deadlines for this tender?

Closing date: 10 June 2026 at 12:00. Validity period: 60 working days from closing date. Bidders may be requested to extend validity if PRASA’s internal processes are not finalized.

Who should be contacted for queries about this tender?

Bid enquiries: Lindeni Cele. Telephone: 031 8130105. Email: Lindeni.cele@prasa.com. Submission address: Tender Box No. 07, PRASA Offices KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, 4001. Complaints: Email SCM.Complaints@prasa.com (include bid reference, closing date, supplier name, contact details, and detailed complaint).

PRASA KZN Request for Quotation for Training Services

Structured Evaluation Criteria

Preference System: 80/20

Point Allocation Breakdown

BBEE Certificate / Affidavit 5151 pts

Stage 1A – Mandatory Requirements If you do not submit/meet the following mandatory documents/requirements, your bid will be automatically disqualified. Only bidders who comply with stage 1A will be evaluated further. Description of requirement No. Bidders to fill and sign the closing /submission register on submission of tender d) documents. Stage 1B –Other Mandatory Requirements If you do not submit/meet the following mandatory documents/requirements, PRASA may request the bidder to submit the information within five (5) working days. Should this information not be provided, your bid proposal will be disqualified. Only bidders who comply with stage 1B will be evaluated further. No. Description of requirement a Completion of RFQ b Tax Clearance Certificate (Valid as at the closing date of this RFQ) Or supply Sars pin. c Company CSD registration number Signed Joint Venture, Consortium Agreement or Partnering Agreement (if d applicable) Category A Brown Previous Experience; Supply detailed information of recent Category ‘A’ Brown training programs that you (service provider) conducted and successfully a completed with traceable references. Provide proof of accreditation (Accreditation certificate). (must be TETA b accredited) The Service Provider shall submit a detailed training programme in the form of Gantt chart, showing the section to be covered in the training and duration of the c course (expected starting and completion dates of the course. 2 Traction Linesman Phase 3 Previous Experience; Supply detailed information of recent Traction Linesman training programs that you (service provider) conducted and successfully a completed with traceable references. Provide proof of accreditation as outlined in clause 1.2 above (must be TETA b accredited) The Service Provider shall submit a detailed training programme in point form, or other means acceptable to the Project Manager, showing the section to be c covered in the

Core procurement rules

These rules commonly apply to South African public-sector procurement.