Working at heights training service – PRASA KZN tender (RFQ)

{"closingDate":"19 June 2026","closingTime":"12:00"}

{"name":null,"email":"[email protected]","phone":"031 813 0283","department":null,"address":"RKING AT HEIGHTS TRAINING FOR A PERIOD OF 12"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences of non-submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ may result in a Respondent’s disqualification. Respondents are therefore urged to ensure that all documents are returned with their Quotations. pg. 6 SECTION 3

Stage 1A – Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, your bid will be automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Bidders to fill and sign the closing /submission register on submission of tender

a)

documents.

b) Bidder to submit Unit standard: 229998, 229995

Stage 1B –Other Mandatory Requirements

If you do not submit/meet the following mandatory documents/requirements, PRASA may request the bidder to submit the

information within five (5) working days. Should this information not be provided, your bid proposal will be disqualified.

Only bidders who comply with stage 1B will be evaluated further.

No. Description of requirement

a Completion of RFQ

b Tax Clearance Certificate (Valid as at the closing date of this RFQ) Or supply Sars

pin.

c Company CSD registration number

Signed Joint Venture, Consortium Agreement or Partnering Agreement (if

d applicable)

Stage 2

2.1 Stage 3- Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders:

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

PS = 80 (1 − Pt−Pmin )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points Evidence

claimed (80/20 allocated

The specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE BEE Certificate /

10 Affidavit (in case of

(Minimum Level 2) JV, a consolidate

scorecard will be

accept)

EME or QSE 51% Black Owned 6 Audited Annual

Financial/ B-BBEE

Certificate / Affidavit

51 % Black Owned 4 CIPC Documents / B-

Bbee

Certificate/Affidavit

Total 20

pg. 8

Section 4

Pricing and delivery schedule

Respondents are required to complete the attached Pricing Schedule

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price schedule and not

utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price discount(s) in the

final evaluation stage on an unconditional basis.

8 Respondents are to note that if price offered by the highest scoring bidder is not market related, PRASA may not award

the contract to the Respondent. PRASA may:

9 negotiate a market-related price with the Respondent scoring the highest points;

10 if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the

second highest points;

11 if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related

price with the Respondent scoring the third highest points;

12 If a market-related price is not agreed with the Respondent scoring the third highest points, PRASA must cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of Bidding Entity) of

__________________________________________________________________

________________________________________________________________________________ code

_________________

(Full address) conducting business under the style or title

of:__________________________________________________________________ represented by:

____________________________________________________________________ in my capacity

as:____________________________________________________________________ being duly authorised, hereby offer to

undertake and complete the above-mentioned work/services at the prices quoted in the bills of quantities / schedule of quantities

or, where these do not form part of the contract, at a lumpsum, of R

_______________________________________________(amount in

numbers);____________________________________________________________________________________________

________________________________________ (amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service provider).

pg. 9

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items (goods/services/works) as

described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding anything to the contrary in

any document issued or sent by the Supplier, these conditions apply except as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions of purchase are subject

to such further special conditions as may be prescribed in writing by PRASA in the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment, which is calculated in

accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is used to convert from this

currency to South African Rand. Payment to the Supplier in this currency other than South African Rand, does not exceed the

amounts stated in the order/contract. PRASA pays for the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late deliveries or late

completion of the items may be subject to a penalty if this is imposed in the order/contract. No payment is made if the Supplier

does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of the destination in

accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note specifying the means

of transport, weight, number of volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced

invoice as soon as is reasonably practical after dispatch of the items, and states on all communications in respect of the order

the order number and code number (if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to PRASA when accepted by

PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part of the items by giving

written notice to the Supplier specifying the reason for rejection and whether and within what period replacement of items or re-

work are required.

pg. 10

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk and expense. Any

money paid to the Supplier in respect of the items not replaced within the time required, together with the costs of returning

rejected items to the Supplier and obtaining replacement items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points Evidence

claimed (80/20 allocated

The specific goals allocated points in system)

terms of this tender (80/20 system) (To be completed by

(To be completed by the tenderer)

the organ of state)

B-BBEE BEE Certificate /

10 Affidavit (in case of

(Minimum Level 2) JV, a consolidate

scorecard will be

accept)

EME or QSE 51% Black Owned 6 Audited Annual

Financial/ B-BBEE

Certificate / Affidavit

51 % Black Owned 4 CIPC Documents / B-

Bbee

Certificate/Affidavit

Total 20

pg. 16

Declaration with regard to company/firm

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

pg. 17

Section 7

Training Specifications for Working at Heights

Duration: 3 days

Venue: Durban Station

Unit standard: 229998, 229995

Basic Fall Arrest (1:15) should cover the following:

• Accredited to US229998

• 1 Day course duration

• The use and limitations of a limited range of fall arrest equipment and fall arrest plan

• Inspecting, assembling and storing fall arrest equipment

• Selecting suitable anchor points

• Using fall arrest systems with a double lanyard as per customer’s sample

• Using pre-installed vertical and horizontal lifelines

• Risk assessments

• PPE working at heights

• Trauma of falling and being suspended

• Theory and practical training to be done on Metrorail premises and must include climbing onto

the roof of the coach

Training Specifications for Working at Heights: Basic Fall arrest and Rescue (1:15) should cover

the following:

• Accredited to US229995
• Training to include basic fall arrest
• 3 Days course duration
• Training required for 8 employees
• Explaining the use of a range of fall arrest equipment and knowledge of applicable regulations
• Knowledge of using basic rope knots
• Knowledge of installing and using fall arrest systems
• Inspecting and assembling fall arrest equipment and systems
• Interpreting and implementing a fall protection plan
• Performing basic fall arrest rescues to bring a casualty down to safety
• Training to be done on Metrorail premises and must include practical on site

pg. 18

Months as and when required for PRASA KZN

NO item description uom qty unit price total

1 Working at Height training Person 1

Sub total

Vat

Total

pg. 19

utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such price discount(s) in the

final evaluation stage on an unconditional basis.

Tax compliance central supplier

Tax compliance

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number

Csd number must be provided

CSD registration number

Central supplier database (csd), a

Central supplier database

Central Supplier Database (CSD) which has been established

Publication Portal, (www.etenders.gov.za), on CIDB website for construction related RFQ’s. (where applicable).

disqualification. Respondents are therefore urged to ensure that all documents are returned with their Quotations.

b Tax Clearance Certificate (V

response to it. Please note that PRASA reserves the right to

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

IT is not a requirement to register for a tax compliance

Points Allocation: 80 points

B-BBEE Details: pg. 7

Formula for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis

by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established

to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information.

Respondents are to note that, bid awards, amendments and cancellations will be published on the e-tender portal (where

applicable) and or media used to advertise the bid. For the award of business, PRASA is required to publish the prices

and preferences claimed of the successful and unsuccessful Respondents inter alia on the National Treasury e-Tender

Publication Portal, (www.etenders.gov.za), on CIDB website for construction related RFQ’s. (where applicable).

16 returnable documents

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply chain

Duration: 3 days

Venue: Durban Station

Unit standard: 229998, 229995

Basic Fall Arrest (1:15) should cover the following:

• Accredited to US229998

• 1 Day course duration

• The use and limitations of a limited range of fall arrest equipment and fall arrest plan

• Inspecting, assembling and storing fall arrest equipment

• Selecting suitable anchor points

• Using fall arrest systems with a double lanyard as per customer’s sample

• Using pre-installed vertical and horizontal lifelines

• Risk assessments

• PPE working at heights

• Trauma of falling and being suspended

• Theory and practical training to be done on Metrorail premises and must include climbing onto

the roof of the coach

Training Specifications for Working at Heights: Basic Fall arrest and Rescue (1:15) should cover

the following:

• Accredited to US229995
• Training to include basic fall arrest
• 3 Days course duration
• Training required for 8 employees
• Explaining the use of a range of fall arrest equipment and knowledge of applicable regulations
• Knowledge of using basic rope knots
• Knowledge of installing and using fall arrest systems
• Inspecting and assembling fall arrest equipment and systems
• Interpreting and implementing a fall protection plan
• Performing basic fall arrest rescues to bring a casualty down to safety
• Training to be done on Metrorail premises and must include practical on site

pg. 18

Bill of quantities

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the items are in accordance

with PRASA’s requirements and fit for the purpose for which they are intended and will remain free from defects for a period of

one year (unless another period is stated in the Order) from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and expenses arising in connection

therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory duty of the Supplier, his

subcontractors, agents or servants, or from the Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising out of infringement by

the Supplier of the rights of others, except an infringement which arose out of the use by the Supplier of things provided by

PRASA.

Assignment and sub-contracting

The successful Respondent awarded the contract may only enter into a subcontracting arrangement with PRASA’s prior

approval. The contract will be concluded between the successful Respondent and PRASA, therefore, the successful

Respondent and not the sub-contractor will be held liable for performance in terms of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit to the non-exclusive

jurisdiction of the South African courts.

Special Conditions: Funding Contingency

1. Paragraph 8.4 of the PFMA SCM Instruction No. /22 states that the Accounting Authority may not invite price

quotations or bids if no or sufficient provision is made in the budget of the institution.

2. PRASA has, in terms of section 79 of the PFMA, obtained approval from National Treasury, for a departure from paragraph

8.4 of the PFMA SCM Instruction No. /22.

3. PRASA is currently in the process of making provision and allocation of budget for the services required in this RFQ, which

provision and/or budget allocation has not yet been completed at the time of the issuance of this RFQ.

4. PRASA will, however, ensure that provision and/or budget allocation is made prior to the award of business in this RFQ.

5. Accordingly, any award pursuant to this RFQ is strictly subject to PRASA, inter alia:

5.1. securing the necessary funding allocation; and

5.2. confirming that sufficient budget exists to meet the intended award.

6. PRASA undertakes to keep bidders reasonably informed of the progress and status of the funding allocation and budgeting

process.

pg. 11

7. By submitting a bid, bidders expressly acknowledge and agree that PRASA reserves the right to cancel this RFQ at any

stage prior to award, in the event that PRASA is unsuccessful in making sufficient provision and/or budget allocation for the

required services.

8. PRASA shall not be liable for:

8.1. any claim, loss, or damages of whatsoever nature arising from or in connection with a failure to source funding; or

8.2. the non-award of tender due to a failure to source funding; and

8.3. bidders waive any right to institute proceedings against PRASA in respect of the circumstances contemplated above.

SIGNED at ____________________________ on this _____ day of ___________________20___

Signature of Witness

1 _____________________________

Name _________________________

Signature of Witness

2 _____________________________

Name _________________________

Signature of Bidder’s Authorised Representative: ______________________

Name: _______________________________________________________

Designation: __________________________________________________”

pg. 12

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa

and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of

the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person

will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring

institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

pg. 13

therewith arising from the negligence, infringement of intellectual or legal rights or breach of statutory duty of the Supplier, his

subcontractors, agents or servants, or from the Supplier’s defective design, materials or workmanship.

4.2. Name of company/firm...............................................................................

4.3. Company registration number: .....................................................................

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

pg. 17

Section 7